FSP 4.

1 User Guide

1

User Guide
Version 4.1

FSP 4.1 User Guide

Technical Support

2

Telephone Support
Please read carefully the instructions in this guide. It was written to be straightforward and intuitive. If you experience any problems in the installation process or the normal use of the software that we have not explained, feel free to call. You may receive telephone support free of charge for up to 30 days from purchase date, provided you register online at www.revelar.com/ register.html. After the 30-day period, phone support calls will be charged. You may call Monday through Friday from 10:00 a.m. to 5:00 p.m. Mountain Time, or by appointment, at this number:

800-669-5191
Have your serial number handy, and where possible, be seated at your computer with the software ready. We have found that we can help you best when we walk through the problem right on your screen. It is not uncommon for us to take your name and number and then return your call, when someone is available to help you. If this is the case, please be patient with us, since we will return your call as soon as possible.

Web Support
Selecting "Go to Online Support" under the Help menu will launch your browser and take you to our

FSP 4.1 User Guide

3

Support web page. First read through our Frequently Asked Questions (FAQs) links to see if you can quickly solve your problem. You can also manually go to: www.revelar.com/support.html

Email Support
If your problem is not answered in the FAQs, fill out the form on the Support page, and press the "Submit" button. Unlimited free Email support is given, during and after the 30-day telephone support limit. Email support is always answered first thing in the morning and is given preference over telephone support. This is an incentive for you to submit your question or problem via email.

FSP 4.1 User Guide

4

Welcome
Thank you for choosing Food Storage Planner (FSP) for Windows systems. FSP gives you a realistic tool for planning, rotating, and using your storage. With discipline, you can gain a greater sense of self-reliance and security by planning for the future. Many have asked us, "How did you come up with these items and quantities?" The food items pre-listed on the Supermarket List are based on survival needs for generally one year. The quantities and variety of items are suggested by the U.S. Department of Agriculture, the South Dakota and Utah State University Extension Services, the Welfare Department of The Church of Jesus Christ of Latter-Day Saints, and local food storage specialists. More often than not, these sources disagreed on required amounts. We carefully analyzed each "Survival" item and merged the consensus of the sources, slanting generously. This approach insures, in time of crisis, that you will have the required minimum and perhaps just a little bit more.

Features For Version 4.x
w Menu Planning: Menu plan report added with fields to allow you to specify favorite recipes to be prepared for your goal period and see ingredients needed to prepare them. w Recipe File Redesigned. Recipes are now more easily accessed and viewed, with additional fields for calculating and adjusting recipes and ingredients. Ingredients are now linked to and calculated from your open pantry or pantries.

Now you can get web support by selecting a menu item from the Help menu.FSP 4. w Decimal Support. w New Color Icon Bar. w Drag & Drop Report Columns. and rotating your food storage items. w Pantry Item Drag and Drop is now supported. Watch for our online recipe database so you can download new food storage and other recipes. Item notes are now on the bottom of the screen. In reports. Send us your recipes too so we can share them with others! w Pantry File Redesigned. You are no longer restricted to whole numbers (integers) when calculating. You no longer need to click a button to read them. You can drag and drop items from one aisle to another in the Supermarket. w Import/Export Recipes. Detail section expanded with Recipe Conversion Factor added. w Online Support Access. Easy access to the reports you use most. You can also drag items from an aisle to the recipe window and have it add the item to the selected recipe's ingredients. Now you can register your copy of FSP by selecting a menu item. .1 User Guide 5 w Recipe Drag and Drop is now supported. w Register Online Link. You can drag and drop recipe "cards" from one Chapter to another in your Recipe Book. buying. Now you can share recipes with other FSP users. you can now drag columns to your preference for printing and Shift + clicking a column title will reset the sort order of the report to that column. w Supermarket expanded from 389 to 650+ items with 10 new aisles.

This was our second most requested feature and allows you to note where you purchased the item and how much you paid. or XP. System Requirements (Minimum) w 486/ 66 or Pentium processor computer with CD-ROM drive.FSP 4.10 Can Conversion" chart we have included in this version. Those who utilize home or church canning equipment. It includes LBS and KILOGRAM conversions. then Programs. w Added Purchase Note to Purchase dialog.1 User Guide 6 w Supermarket Sort Persistence. ME. We changed the food storage list (fsl) from #10 cans to LBS. can now use the "No. Find the conversion chart under the START button. w Windows 95b. then Food Storage Planner. giving you a track record to see if your costs are going up or if you are watching those sale discounts carefully! w #10 Can Conversion Chart. FSP now remembers how you last sorted your Supermarket. but we have not verified it. w 32 Mb RAM. . NT. 2000. We also know that it is not comprehensive. This PDF document was converted for us by a cannery and should be accurate. 98.

You will be prompted a few times to: 1) Continue with the Setup. w Read Me document containing last minute information.. you may be prompted to restart your computer. 3) Finish with installation and open the Read Me file. After installation is complete. w This User Guide in PDF format. Installation Insert the FSP CD into your CD-ROM drive.1) .0 for Windows.1 User Guide Installation & Registration 7 What's on the CD. w Food Storage Planner 4. A few moments later the FSP installer will automatically launch and began installing FSP.. you can see the FSP and the FSP User Guide icons on the desktop and the FSP folder in the Start menu (Start > Programs > Food Storage Planner 4.1 and associated files.FSP 4. . 2) Accept or Decline the License Agreement. After that. w Adobe Acrobat Reader 5.

10 a. you will need to register your software. If you purchased your individual copy of FSP directly from Revelar. however. Register Your Copy With Revelar Software In order to receive technical support and be eligible for upgrades. 4 p.m. Online registrants are first to receive the latest information about updates and special offers.revelar. will be made as PDF files which require Adobe Acrobat Reader software to display and print them. you may register by telephone Monday through Friday. First you will need to launch your software as explained in the next chapter. The Reader software is free and we have included it on the FSP CD.1 User Guide 8 Adobe Acrobat Reader and PDF Files By purchasing FSP on CD. Updates to the User Guide. Register your copy by selecting the Register Online menu item under the Help menu as shown below. MT at this number: 800-669-5191.m. you have received this printed User Guide. If you do not have internet access.FSP 4. These will be available for download off our web site (www. .com) and announced via email to registered users. you must still register your software.

w If you are just investigating the software and have not purchased a serial number yet. The Registration window opens as shown here: 2. you may press the Not Yet button. The program will be fully functional.1 User Guide 9 Registration in the Application To register your copy of FSP with your serial number: 1.FSP 4. Enter your serial number. except that the quantities of items returned are randomly and grossly overrated. Remember to enter all letters in upper case and there are no letter "O"s. Launch FSP on your computer by double-clicking its icon or select it from the START menu. Press the OK button to close the Registration window. only zeros. . DO NOT buy food storage based upon these erroneous amounts. 3. A sticker with your serial number is either on the outside or inside the front cover of this User Guide.

0 may automatically launch your previous file.FSP 4.1 Files Depending on where you have stored your pre-4. and go to step 2. This will open the Setup dialog as shown on the next page. or 3. After entering a valid serial number. FSP automatically opens a new dialog asking if you want a new Pantry or Recipe Book file. so just skip step 1 on page 12. Converting FSP 2. Select Pantry and click OK.0. If it does. FSP 4. you will be asked to convert it as shown in this alert: . 3.1 User Guide 10 4.0 version pantry file and it's name.0x.

0. plus include Recipe Conversion factors. Selecting No converts your file to version 4. Since you have already entered your Setup information.FSP 4.1 User Guide 11 Selecting Yes will add new items and aisles to your current family file. NOTE: We suggest saving a back up copy of your old file prior to making the conversion. skip to page 16. . but adds none of the former.

select New… under the File menu. After launching FSP.FSP 4. The Setup dialog will appear with the Family icon selected and the Family Overview showing: 2.1 User Guide 12 Setting Up Setting Up Your Pantry 1. A row is added to the family table. . Click on the New button.

4. Repeat this for each family member and when finished.1 User Guide 13 3. and type in their birth date. A factor of "1" is the norm for an adult male or female. Here you are adding family members by sex and size for FSP to determine how much this person will consume. Make certain you type in the date field as shown above (mm/dd/yyyy). of course. The Family Overview closes and the Goals view opens: . select their gender.FSP 4. You should adjust the factors based upon your particular needs. are only estimates and are based upon USDA statistics. Type in the name of each person in your family. click on the Goals icon at the left below the Family icon. These factors.

Default is 12 months or a year's supply of food. Click on a date in the calendar to set your goal. if you can afford it. we have selected "Monthly. not the time period in which you will consume your storage. In the example above. The default start date is today! Don't put it off any longer! 7. and the Priority showing in the Supermarket." indicating that we will purchase some storage once per month. w You can update your storage goal or goal date at any time and FSP will recalculate. or years you want to store food for. and harvest crops in the event of catastrophic collapse of the food source infrastructure. Planning Summary w The Planning Summary gives you the total amount you will need to spend for your family's storage based upon the following: Your storage goal. This is a recommended figure. Select from the Interval drop down list the interval with which you will buy your storage. the unit price of all the items.FSP 4. IMPORTANT: You MUST CLICK on the DAY besides selecting from the Month and Year drop down lists. months. plant. Enter the number of weeks. This is the goal date you will set to get your storage completed. since it gives you a full year to prepare. You are also given the approximate amount you will need to budget based upon your selected purchase interval.1 User Guide 14 5. . 6.

w Anytime you make purchases. you can go back to this Setup window at any time (select Setup..FSP 4. or change item prices the planning summary is updated. The Setup window closes and the Pantry View appears as explained in the next two sections. under the Edit menu) and reset the date by clicking on a new one in the calendar. If you miss your Goal date. Click OK when finished setting up your family and goals. .1 User Guide 15 w As family members age. add or delete items. 8. FSP adjusts your storage needs based upon current birthdays and ages.. they are automatically moved into different categories. The Planning Summary recalculates your total.

Pantry List. Subsequent chapters will explain the usage of each of these. the Supermarket .1 User Guide The Pantry File Menu Bar Menu Plan & Ingredient Summary (Recipe Reports) 4 Pantry Reports Find 16 The Pantry File (. and four reports: Summary . but the navigation of the pages are shown here: File Operations Export Online Support Aisle Items Supermarket Pantry View Percent Complete of Goal for this item Pantry section & Purchase Table .fsp) consists of the Pantry View.FSP 4. Shopping List . and Rotation.

The view is divided into 3 sections: Detail. etc.FSP 4. As you click on items in the Supermarket. It sits to the right of the Supermarket. they load into the Pantry View where you can see the detail for each item such as unit cost. Pantry. and so . Detail Section The Detail section gives you information about the item you selected in the Supermarket : the priority. vendor. quantity needed for your family. the shelf life.1 User Guide The Pantry View 17 The Pantry View is the main work area in FSP. and Item Notes.

such as sleeping bags or anti-freeze. sugars. You can only change an item's priority when another priority level is being shown (checkmark on) in the Supermarket (See the Supermarket menu). Carbohydrates". "Fiber". . See the "Setup .e. Many of the items we have in the Supermarket are probably already on your shelf or in your garage. Determining an item's priority is subjective. One woman from Georgia chided us for not making "Chocolate" a Survival item! In any event. fats. Nutrition. while others enter "Protein". the shopping cart icon under "Priority:" will change color. etc. • Luxury. the three levels are as follows: • Survival.. Add these items to survival to give you a more balanced and varied diet. Some wish to use the food pyramid (i.FSP 4.). etc. This is a good tool to inventory non-food items that you already have. See page 25 for more information on Priority. Each item in the pantry is given one of 3 priorities. you may opt to change a number of items to suit your own needs and wants. • Standard. Enter your own coding system for nutritional value of the item. Location" section on page 45 for information on adding to this field. This is not required but several customers requested this feature to supplement their plans. fruits. Include items that will make life more comfortable during a crisis. w Nutrition. meats. This indicates the priority in which you should acquire the item. While the builtin Supermarket list is already prioritized. As you change an item's priority.1 User Guide 18 w Priority.Vendor. These items are a must in order to stay alive and function well.

that everything must be converted to a dry or wet CUP unless it is a whole unit item.com). If you need something converted. the unit is "LBS". If you do not wish to enter a factor. Some items are close enough (such as a spice jar) to trust. as we could not possibly know actual costs based upon where you live. Location" section on page 45 for more info. however. In some cases we had to make educated guesses. This factor asks the question: How many cups are in 1 unit of this item? In the case of wheat: how many cups of flour are in 1 pound of wheat? The item is "wheat". This feature is particularly valuable for the Shopping List report.x or 3. . Nutrition. but you may wish to enter your specific stores. You can type in the name of your vendor for that item. Keep in mind. that you take the time to review the prices of the more costly items to insure a more accurate Goal balance. and entered a factor for you (these factors will not show up if you did not convert a 2. We have researched each of the food items most likely to be used as ingredients in the Recipe Book. An example of a whole unit item is when a recipe calls for "1 egg" or "1 can" rather than a "cup of eggs" or a "cup of cream of chicken soup". enter zero or leave it blank. w Unit Cost. based upon conversions from culinary schools in the USA. Enter the factor for converting this item into cups for the recipe book. w Recipe Conversion Factor. so just send us an email (recipes@revelar. we may be able to help out. See the "Setup . It is recommended.1 User Guide 19 w Vendor. Enter the Unit Cost from your vendor for each item you plan to buy. The pre-entered amounts in the Supermarket are estimates.Vendor.FSP 4. saving you trips back to the store. These factors only apply when using the Recipe Book and menu planning. That way you can sort your Shopping List by Vendor and buy all of the items at one time. such as "Krogers" or "Home Depot".x FSP file). We have entered "Granary" and other generic names to get you started.

See the "Setup . This is not required but numerous customers requested this feature to help rotation. Enter your own coding system for location of your storage. This is the default. Note: You are limited to Months and Years in entering a shelf life. FSP fills in the rest of the word. If you enter your purchases and don't enter an expiration date. If you print a rotation or pantry report and place it in your storage room. Location" section for information on adding to this field. the expiration date in the Purchase Detail window will be disabled. an item's Location is readily found simply by referring to the report. the Shelf life value will set the expiration date of your purchases based upon the purchase date. and when typing a shelf life. Nutrition. the expiration date will automatically calculate to January 2009. For example. but you can also override it by simply typing in an expiration date for a purchase.1 User Guide 20 w Location. Pantry Section The Pantry section applies the items' information in the Detail section above to your family and lets you record purchases for inventory and usage for rotation. Corn Meal's shelf life is "2 years. if an item has a 10 year shelf life and I buy some on January 1. If you enter "N/A" (Not Applicable) in the Shelf life field. just type in the "M" or "Y" letter and tab out of the field. shelf 3." and so forth.FSP 4. .Vendor. 1999. For example. A shelf life may be entered for each item. while others enter a geographical dimension such as "west wall. Most of your work in the Pantry File is done in this section. w Shelf Life. we would only need to type "2 y" and then press the tab key. Some wish to enter color codes that match color stickers on shelves or boxes." If we were typing that in.

for just one adult. we need 250 lbs." The Total Required is given in a box above the purchase table. In our example." Use this for items that have no real time variable. or opt to change another variable in the Store Sentence. That would give you 3 radios per person. the Total Required would show 125 lbs. In the example. It just means that.FSP 4. If your storage is for 3 years. If you want to store food for 6 months. for this Wheat. you don't need to store one radio per year per person. of Wheat "per Year. you may choose to lower the amount of Wheat for each person from 250 lbs to 200 lbs. w Per X Drop Down List. The top line reads like a sentence advising you to: "Store 250 (Qty) LBS per Year for Each Person by Factor. We have carefully reviewed each item built-in the Supermarket.1 User Guide 21 w Store Sentence." This doesn't mean you have to have a storage goal of 1 year. in a year's time. but here you can alter food requirements for your particular family. . This is a time factor based upon the nature of the Item's Qty. an adult would normally consume 250 lbs. you may wish to buy a radio for each person in your family. For example. One option in the drop down is "Goal Period.

shown here at the right. "One per Person" indicates that no factors are considered. There are many items that would only be calculated for specific individuals or family members in a sex/age bracket. After you add your family members. To add a purchase. Other examples are feminine hygiene. This opens the Purchase Detail window. Each item in the Pantry returns the Total Required value based upon the quantity.1 User Guide 22 If you select "Goal Period" it doesn't matter how long your storage goal is. wine. and so forth. w Pantry Item Factors. diapers and baby food.FSP 4. w Purchase Table. This table records your purchases of the item. we would select "Each Person over 12" as shown on the next page. and the Item Factors. will be stored. children's pain killer. a fixed Qty. Also. because we would not need to buy deodorant for a young child. For example. if we were storing deodorant. Enter the Quantity purchased of the item plus the purchase and expi- . the duration. click on the Purchase button (you can also type ALT + P) . you can select an Item Factor for that family member by selecting their name at the bottom of the list.

and the text will change to "Aisle Balance". first select the row. The Percent Complete will also reflect progress for the Aisle as a whole. This gives you an idea what you will spend acquiring the rest of that item. Goal Balance. To edit or delete a row in the Purchase Table. thus it will not keep track of how much you have already spent. as a mathematical average. As you add purchases. You may also enter Purchase Notes for each purchase row. w Percent Complete. the amount will be what you need to spend for all the items in that Aisle combined.1 User Guide 23 ration dates as well. these buttons remain disabled (dimmed). but does give you an idea of what you can expect to spend for your goals. It is a good idea to immediately enter your purchases upon your return from the store. and Rotation reports. Shopping List. If you select an Aisle instead of an item. It is imperative you record all your purchases faithfully if FSP is to give you accurate Pantry. Until you select a row. immediate feedback from FSP is rewarding and will increase your desire to be diligent in making your goal. This is the same value listed in the SetupGoal window and is given here for continual reference. and then press the Edit or Delete button.FSP 4. the Percent Complete pie chart gives you a visual representation of where you are with that particular item. FSP is not an accounting program. Click OK when you're finished. Some of our users set aside their re- . The table is totaled at the bottom (Total Purchased) and the amount lacking for that item is given. Item Balance (Aisle Balance). You can also double-click a row to edit it. Besides assuring an accurate count. this is because "N/A" (for Not Applicable) has been entered in the Shelf life field. The latter two default to the current date and the expiration date calculated by the item's Shelf Life (respectively). If you find that the expiration date field is disabled or dimmed.

. Your Pantry report will also show reduced inventory. so that y o u r Shopping List can be updated to rep l a c e what you have used. click on the item in the Supermarket (such as Wheat). IMPORTANT: FSP operates under the assumption that you will use the oldest stock first.1 User Guide 24 ceipts and enter them weekly or monthly. Thus. be consistent and FSP will reward you with accurate information. Item Notes Section Enter notes for this particular item such as vendor information. you will need to record the usage faithfully. Most of the time this will be in the first row. w Recording Usage. Notes entered here are saved with your Pantry file in full. To record usage of an item. The Record Usage Dialog opens as shown above. such as directions. but it is possible that you might buy food that will expire sooner than what you already have in your Pantry. you would notice a reduction in a different row or rows. brand quality. The dialog will close and you will notice the earliest expiration row in the Purchase Table is reduced by the amount you enter.FSP 4. and press the Use button (you can also type ALT + U). Enter the amount in the correct Unit (which in the case of wheat is LBS) you have consumed and click OK. or entering vendor decimal sales comparison numbers. but only the first 50 characters appear in the columns on your Shopping List and Pantry (Inventory) reports. Whatever you choose. If you take out or otherwise consume items in your pantry.

By default. For example. The purpose of an aisle is to group like items so that you may adjust them within a category to suit your preference—without sacrificing something essential in your diet. items are also grouped by Priority. if you do not like barley.FSP 4. only Survival level items .1 User Guide The Pantry File Aisles 25 The Supermarket contains a list of hundreds of items you can choose to put in your Pantry. See the Priority explanation in the Pantry View's Detail section earlier in this guide. FSP has items stored in categories called Aisles. Just as you walk down aisles in your local store gathering items off the shelf. Priority In addition to grouping items by aisle (category). increase the amount of rice or some other grain and reduce the barley so that you still have X pounds of grains in your diet.

To move an item from one aisle to another. the Right Arrow key expands the aisle. The Up Arrow and Down Arrow keys scroll and select up and down through the items. and "Show Luxury" menu items to indicate it is included in the Supermarket. While selecting an aisle. you will immediately move to that item's aisle. or by priority and then alphabetically. To do so. you will see all the Aisles collapse suddenly. If you select Show Standard or Show Luxury under the Supermarket menu. drag it with the mouse and drop it over the aisle icon of the aisle you want to put it in. select your preference from the Sort menu while in the Pantry View window. Navigation You can use the mouse to navigate by double-clicking on an aisle to open or close it. If .1 User Guide 26 are shown when you open FSP for the first time. "Show Standard". You can also use the Arrow keys to navigate through the supermarket.FSP 4. If you have selected an item and press the Left Arrow key. while the Left Arrow key collapses it. you will see other items added to them with different colored shopping cart icons. Sorting Until another priority level is included (showing). and by a single left click to select an item and load it into the Pantry View. all items are sorted alphabetically within their aisle. With other priority levels showing. Upon opening the aisles again. The color coding is as follows: Survival = Red Standard = Yellow Luxury = Green A checkmark appears next to the "Show Survival". you can sort the items either alphabetically.

. the only way to get them back is to reenter them manually. Type in the name of your new item (replace "Untitled Item") and press the enter key. showing you where it was put. it will open when you drop the item on it. Select "New Item" near the bottom of the Supermarket menu. it will still show up in the Supermarket. the aisle will always show up. To Add an Item 1. If an aisle has no items in it.1 User Guide 27 the destination aisle is collapsed. But if I add an item to the Parties aisle called "Caviar" and select it as a luxury item. If you delete an aisle that has items in it. but move the items to the aisle level at the bottom of the Supermarket. both the Parties aisle and the Caviar item will disappear once "Show Luxury" is checked off. if I have an aisle called "Parties" and it is empty. this will not delete the items themselves. a complete. All commands for adding or deleting of items and aisles are located under the Supermarket menu. Each time you create a new Pantry File. You will see it load into the right section of the screen. You may need to click on it to select it again. For example. 2. which is the Pantry View. Once you delete them.FSP 4. This will add an "Untitled Item" to the bottom of the supermarket (scroll to the bottom to see it). but if you check off a priority status an aisle can disappear if all the items in that aisle are of the same status you just checked off. however. however. In the Pantry View you specify properties of the item just added as we noted on prior pages. unedited Supermarket list is added to that file. Add/Delete Items and Aisles You can add or delete items or aisles in the Supermarket. There is no "undo" feature. even if all priorities are checked off.

I want to find "maple syrup" so I enter maple and press the Find button. Find All) The Find command under the Edit menu lets you search for any item or items that match your criteria within the Priority levels that are visible (or checked on). Search by the following criteria: w Field. . You will notice that it not only opens the aisle. To restore the Supermarket. I am then taken to the "Maple syrup" item under the Sugar Aisle. Find (Find Next. as seen at the right.1 User Guide 28 3. then FSP displays in the Supermarket only those records it has found. Shelf Life. Unit Cost. Specify specific fields only. What applies to the Supermarket with respect to the Find commands. If you check the " Results in Supermarket List" checkbox. You also need to specify its Priority. maple" under the Spice Aisle. also applies to the Recipes described later.FSP 4. and so forth. Using the mouse. If I then select the Find Next menu item. The item will move to that aisle and the aisle will expand to show you your new item in its sorted place." which happens to be "Extract. or any field. FSP then takes me to the first instance it finds of the word "maple. select Find All under the Edit menu and the rest of the aisles and items will show up. In the example below. drag the item to the desired aisle and drop it in. but also selects the item.

and Find w Open Recipe Book File Reports: Menu Plan. w Search for a group. w Open Pantry File Reports: Summary Report. Print. and then print a shopping list of only the grains. Usefulness of Find w Search instead of scrolling to find your items to enter purchases. Pantry List.1 User Guide 29 w Match. . Rotation Report w Help. Shopping List. w Search for duplicates to streamline your food storage record keeping. Open. Icon Bar The Icon Bar features shortcuts to open a report or perform a function. You can search up or down the Supermarket or Recipe list. The icons are (from left to right) as follows: w File Operations: New. Save. Export (Exports the active report). Ingredient Summary. Print Preview. w Search. Cut. Copy. Paste.FSP 4. such as all items in the Grain folder. Page Setup. Search by any text at any part or the start of a field. Access online web support.

each of which you can view on screen. If you drag a column width to nothing. but can . whether they are opened or not. Anytime you change a value in the Pantry View. again. In addition. The Sort menu has pre-built sort menu items. w Drag and drop columns in any order for printing. it is instantly updated in the applicable reports. These reports are accessed under the View menu or by pressing their icons in the icon bar. and once opened they can be selected under the Window menu or. w Each report displays only those items in the Supermarket. the report will print without that column. only those items show up in the report. w Most of the reports can be sorted multiple ways. You cannot sort the Rotation report. w Each report can be printed and exported (as a tab-delimited text file). you can double-click a column to sort by that column and build very complex sorts. This is a very powerful feature.1 User Guide Pantry Reports 30 The Pantry File features four reports. w You can have any or all of the 4 reports open for each Pantry File you are working on. by pressing their icons in the icon bar. w The reports are dynamic. Report Features w You can tile or cascade the reports.FSP 4. w You can double-click on any item (row) in any report and FSP will take you to the Pantry View and display that item. so if you have a found set of items done in a search (find).

16667 lbs. Or still. A checkmark next to the report's name in the View menu indicates it is open. Since availability of items and prices change over time. it will show up on the Shopping List. This report lists everything you have left to buy. . Nobody buys 4. we might decide to make a 200 mile drive to a granary and choose to buy all remaining items in the Grain aisle.FSP 4. Until you reach 100% quantity of an item. Shopping List IMPORTANT: Please read this carefully. requirement for rice and divide it by the number of months your goal date sets. such a plan would be impractical. If you have a file open for each of your 5 married children and you are calculating storage for them. We could take. This report is a realistic way of shopping for your food storage. but if your goal date is in the distant future. we may opt to shop for one food item and find that another item on the Shopping List is on sale at a given store. a 50 lb. That would result in 20 reports open. of rice per month for 12 months to get 50 lbs. you could have all 4 reports open. say. This report has a column for every field in FSP. It lists items for which you have inventory as well as "zero inventory" items. Go to the Window menu to select it by name or click its icon to bring a report forward. it would be difficult to set a budget you could adhere to over the course of your Goal Date. Furthermore. Summary Report The Summary report is a comprehensive list of everything in the Supermarket. Whether or not it is visible is another thing.1 User Guide 31 also create confusion.

This report only sorts by Expiration date. If you print this report and have it in your food storage. the Shopping List is designed to that end. Simply enter the threshold amount of items you can afford to spend on that day and FSP returns a list of all items for that amount or less.FSP 4. it lists all items with a Total Purchase quantity greater than zero. For example. In other words. this is your inventory list. when we go out shopping.00 USD. You may wish to print this list and post it next to your food storage in the basement. . if you want to see all the items that expire in the next 90 days. Rotation Report The Rotation report displays those items that will expire within the number of months you set. From there just sort the columns to suit your plan for that shopping excursion. The Shopping List is sub-totaled by Aisle. Thus. the only thing we know for sure is how much money we can spend at that moment. In effect. or kitchen for a quick place to jot down consumption of food. Pantry List The Pantry List is the converse of the Shopping List. You may also check the box "Show Everything Lacking" which displays everything you need regardless of price. you will be able to avoid throwing away food you forgot to rotate in addition to keeping your stock always fresh. That way you can sit down at your computer and enter all your usage conveniently. enter "3" in the field (for 3 months). The default is $100.1 User Guide 32 The point is. It shows you everything you have in your Pantry.

Subsequent chapters will explain the usage of each of these.FSP 4. but the navigation of the pages are shown here: File Operations Chapters Ingredients Recipes Recipe View Instructions . and two reports: Menu Plan and Ingredient Summary.fsr) consists of the Chapters.1 User Guide The Recipe Book File Menu Bar Menu Plan & Ingredient Summary Reports 33 The Recipe Book File (. the Recipe View.

FSP 4. an FSP Recipe Book consists of Chapters. Opening a Recipe Book File To open the Recipe Book file we ship with FSP.fsr) is called a "Recipe Book. Salads. and so forth. Desserts. go the File menu and select Open. You can add and delete chapters. As you might find in a published recipe book at a bookstore. . Click on it and press the Open button. These Chapters contain Recipes. Select "FSR Files (*. such as Breads." You can create many Recipe Books and have more than one book open. and add and delete Recipes in those chapters. At the bottom of the dialog you will see a drop down menu called "Files of type:" and it will default to "FSP Files (*. A dialog window will open. The operation of the Recipe File is very similar to the Supermarket and Pantry views. After opening a recipe book file.fsp)". FSP will automatically open the last recipe book file used when you launch the program.1 User Guide The Recipe Chapters 34 The Chapters A Recipe File (. but your FSP Pantry Files will link to only one opened (Foremost).fsr)" from this drop down and you will see the Recipes book file appear in the open area above.

Add/Delete Recipes and Chapters You can add or delete Recipes or Chapters in the Recipe Book by selecting the appropriate menu item under the Recipes menu. You can also use the Arrow keys to navigate through the Chapters. If the destination Chapter is collapsed. All commands for adding or deleting of Recipes or Chapters are located under the Recipes menu.FSP 4. showing you where it was put. and by a single left click to select a recipe and load it into the Recipe View. the only way to get them back is to re-enter them manually. There is no "undo" feature. while the Left Arrow key collapses it. If you have selected a Recipe and press the Left Arrow key. While selecting a Chapter. drag it with the mouse and drop it over the Chapter icon of the Chapter you want to put it in. the Right Arrow key expands the Chapter. however. Once you delete them. . The Up Arrow and Down Arrow keys scroll and select up and down through the Recipes.1 User Guide 35 Navigation You can use the mouse to navigate by double-clicking on a Chapter to open or close it. it will open when you drop the Recipe on it. you will immediately move to that Recipe's Chapter. To move a Recipe from one Chapter to another.

Only you know how much your family or group will eat.FSP 4. Detail Section The Detail section gives you information about the item you selected in the Recipe Book: the Chapter.1 User Guide The Recipe View 36 The Recipe The Recipe View is the main work area in the Recipe Book File. and Instructions. You can also drag and drop Recipes from one Chapter to another. Ingredients. It sits to the right of the Chapter list As you click on items in the Chapter list. and . but you can select whether or not you will need to double the recipe or halve it. they load into the Recipe View where you can see the detail for each item such as the Ingredients and Instructions. the recipe loads to the right in the Recipe View. Ingredients. w The Chapter. The view is divided into 3 sections: Detail. w Adjustment. You can change the Chapter of an item by selecting a new Chapter name in the drop down list. The view is divided into 3 sections: Detail. Each Recipe defaults to its original form. and Instructions. adjusting the recipes and how many times you plan to prepare it each month. As you click on a recipe icon in the book.

FSP 4. At the left of the item name you will see either a green checkmark. This tells you FSP doesn't . FSP will triple the necessary ingredients required to prepare the Recipe for the rate you entered per month. This tells you that you have storage of the ingredient in one or more open Pantry Files. permitting you to customize the order of the items. This adjustment will not change the recipe itself. Any number greater than ". These arrows are dimmed. Ingredients Section The Ingredients section lets you add. You will need to 3X each ingredient yourself when you make it.1" will include said Recipe on the Menu Plan report. or a red "X". if no ingredient row is selected. Enter the number of times you wish to prepare this recipe per month. For example. w Yellow question mark. a yellow question mark. It only changes the Ingredient Summary. as shown below to the right. w Rate of Preparation. edit. FSP will appropriately calculate and adjust ingredients in your Ingredient Summary. These icons indicate a linked status with the food item in your Supermarket as follows: w Green checkmark. if you always triple a given Recipe. and delete ingredients for a particular recipe. The arrows at the bottom will move the selected ingredient up or down in the list. Whether you "Prepare As Is" or adjust the recipe up or down.1 User Guide 37 so forth.

having linked items permits you to have a "menu driven" food storage.1 User Guide 38 know what the ingredient is. Then select the Supermarket item's icon. Drag from the Supermarket. Doing so will bring up the Ingredient Detail window as shown on the following here: . w Adding an Ingredient. Also. you will buy those items based upon the recipes your family likes to eat. of course) so you can see them both. w Red "X" tells you that FSP knows what the ingredient links to in the Pantry File (or Supermarket). iodized" row in the selected recipe.FSP 4. 2. The Ingredient Detail window is explained below. Most of the ingredients for our built-in recipes are pre-shipped with a link made to the built-in Supermarket list. Manually add an ingredient by pressing the Add button in this Section. As you let go of the mouse. These icons automatically update as you buy and consume ingredients from your pantry. such as "Brown Sugar" and drag it with the mouse over to the blank row area below the last ingredient in the Recipe view. but that you haven't put any in your storage yet. a personal tragedy is easily endurable. That is. As you increasingly use a menu plan of your family's favorite recipes. the new ingredient is added to the list. Select Tile under the Window menu to tile the Supermarket and Recipe windows (both files must be open. and cook them on a regular basis. There are two ways to add an ingredient: 1. we would drag the "Brown Sugar" icon to the empty space beneath the "Salt. Using the example above. At this point you need to open the Ingredient Detail window to specify the amount needed of the item for the selected recipe.

w Ingredient Detail window. just make certain you have a similar name to the Supermarket's item name so you don't become confused. Select from the Measurement drop down the appropriate measurement.FSP 4. ingredients. Linking it to an item in the Supermarket is completely independent. thus. you may get into trouble by confusing names and. drop the icon over this ingredient you just added. You should make every effort to convert your recipes to one of the measurements in the drop down list (A metric version will be available to non-USA or non-Imperial systems in 2002.1 User Guide 39 Type in the name of the ingredient and the amount needed to prepare the recipe. Upon doing so. Until then. close the Ingredient Detail window and repeat the steps in option #1 above "Drag from the Supermarket". These two items are now linked. This selection tells FSP that the ingredient is a whole unit item as described on page 19 in the Recipe Factor field. At the top of the list is a blank row. FSP will convert the fractions correctly.5 cup". IMPORTANT: The amount for an ingredient should be entered in fractions like "1/2" as in "1/2 cup". you will see the icon in the ingredient table change from a "?" to an "X" or "√" depending on whether you have storage or not. For example. not in decimals like ". You can type in whatever name you wish for the ingredient. if your recipe calls for 3 eggs. You cannot manually enter your own since FSP must use a prebuilt list from which to calculate the Ingredient Summary report. It doesn't matter if you rename the ingredient. you will need to convert from grams where applicable). but if you are not careful. except instead of "dropping" the item icon in the blank area of the ingredients table. If you wish to link the ingredient to an item in the Pantry File. . In the example to the right we have selected it so it is navy blue in color.

This is why all applicable food items are converted to a cup in the Pantry View. .1 User Guide 40 you would enter "3" in the amount field and then select this empty row to indicate that it is "3 items". Press the Remove Link button to break the ingredients link to open Pantry Files.FSP 4. What is happening here? FSP converts all ingredient measurements into one common denominator: a cup. Then it goes and calculates how much is needed for all ingredients and their linked items based upon the Recipe Factor in the Pantry Files. Other examples may include "Cans" or "Packets" and so forth. Instructions Section Enter the instructions for preparing the Recipe and any Serving Information you would like to see on the Menu Plan Report.

whether they are opened or not. only those items show up in the report. by pressing their icons in the icon bar. w You can double-click on a row in the Menu Plan report and FSP will take you to the Recipe View and display that Recipe. but can also create confusion. it is instantly updated in the applicable reports. you can double-click a column to sort by that column and build very complex sorts. w Both reports can be sorted multiple ways. Anytime you change a value in the Recipe View. If you drag a column width to nothing. w Both reports can be printed and exported (as a tab-delimited text file). Report Features w You can tile or cascade the reports. These reports are accessed under the View menu or by pressing their icons in the icon bar. you could have . w Both reports are dynamic. and once opened they can be selected under the Window menu or. w Drag and drop columns in any order for printing. In addition. again. so if you have a found set of items done in a search.1 User Guide Recipe Reports 41 The Recipe File features four reports. w Each report displays only those items in the Recipe File. the report will print without that column. This is a very powerful feature. If you have 4 Recipe Book Files open.FSP 4. w You can have both reports open for each document you are working on. each of which you can view on screen. The Sort menu has pre-built sort menu items.

and then use the Pantry View to purchase more than what your Menu Plan specifies. enter "1" on your Rate of Preparation field on the Recipe View. If you want to prepare a dessert only 12 times per year. the Recipe Book File is a separate file than the Pantry File and so there is no direct linking. you may wish to use this report to see what your menu plan needs are. for our purposes. Studies show that most people eat between 20-30 different dishes in a month's time. Rather. Second. FSP uses the Menu Plan to calculate the necessary ingredients for the Ingredient Summary Report. If you have more than one Pantry File open. Ingredient Summary This report lists everything you will need to buy for all the Recipes listed in the Menu Plan.FSP 4.1 User Guide 42 Menu Plan Report IMPORTANT: Please read this carefully. enter ". our users have asked for a linear list to view the Recipes they are going to prepare at a given RATE per month. Thus. the Menu Plan report. the Ingredient Summary can be used as a shopping list of sorts. If you want to prepare something only 6 times per year. This helps insure you have enough and a little extra in case of spoilage or . It defaults to the number of months in your Goal Period specified by your Setup window in your Pantry File.5". Since no one plans to prepare a certain recipe on the third Tuesday four months in the future (unless it is a special occasion). Thus. we don't use a calendar to menu plan. FSP not only retrieves the necessary ingredients and their quantities. The Menu Plan report is a list of all the Recipes you have selected to prepare more than once. Why isn't this report linked to the Shopping List? First. it takes the average months of all open files. it also accesses your open Pantry Files and retrieves the inventory for each of those items.

Keep in mind. your neighbor may also need some food and you may wish to purchase extra for friends and family. that in a very difficult time. Thus. . the Pantry Files' Shopping List and the Ingredient Summary report should be used simultaneously and should complement each other to result in an abundant inventory.FSP 4.1 User Guide 43 other loss.

whereas a Recipe Book File is called a "fsr" file. make sure the "Save as type:" drop down is selected to the file type you want (. . from the File menu.FSP 4. The following dialog opens: Enter the file name and press the Save button.fsp or . select Save. When opening one of these files.fsr) or you will not be able to see the document (file) you are looking for. To do so.1 User Guide 44 Miscellany Saving your Files You should save your FSP document before you get too far into it. so as to diminish the risk of losing data. Note: Your Pantry file is called a "fsp" file...

and Location. type their name directly in the Vendor field/list of the Detail Section while in the Pantry View. You do not add Vendors in this window. the other two will be a cinch. Nutrition. rather than changing each vendor name item by item. Select a vendor name and press the Edit button to edit the name. the Nutrition and Location fields on the Pantry also behave in the same manner as the Vendor field.1 User Guide 45 Setup .FSP 4. Nutrition. After you type the Vendor's name in once. Location FSP has three customizable lists: Vendor. so if you can understand how one works. In this example below. we explain the Vendor list. If you select a Vendor and press Delete. As noted above.Vendor. the Vendor Summary appears and you have the option of changing the Vendors' names in one step. all items that had that vendor will have a blank Vendor field. Each of these lists operate identically. . To add a vendor. it will become part of the drop down list and you may select it in the future for other items in your Pantry. If you select the Vendor's shopping cart icon in the Setup window.