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1. Open Microsoft Excel 2. Create a new document (CTRL + N)

Excel consists of a grid made of columns and rows like this:

Excel's Layout: Excel organizes its screen into different areas:

The title bar is similar to other Windows applications. It displays the program and file name. Note the Minimize, Maximize/Resize, and Close buttons on the far right side of the title bar. The menu bar allows you to access a variety of functions in pull-down menus. The button bar has shortcuts for some commonly-used tasks. These

tasks are duplicated in the menu options; the button bar is just a quicker way to get to them. The formula bar is a feature unique to Excel. It displays the contents of the active cell.

The Data Area - Columns, Rows, and Cells

Excel arranges its data in rows and columns, similar to graph paper or what you might find in an accounting ledger except that Excel's data area is bigger than any sheet of paper you'll ever come across! The data area is made up of 256 columns and 65,536 rows, which means that if these cells were the same size as the cells you'd find on standard quarter-inch graph paper, Excel's data area would be a little over five feet wide and about as long as four and a half football fields. Each cell is designated by row (a number) and column (a letter). So the first cell in the upper left corner of the spreadsheet is cell A1, and the two cells indicated in the following image are cells B5 and D4.

There are 256 columns, and the columns are labeled alphabetically--but there are only 26 letters in the alphabet. When Excel runs out of letters, it starts repeating. Thus, cell AA1 is just to the right of cell Z1. This continues until it reaches the 256th column, column IV. With all 256 columns and 65,536 rows, we've got over sixteen million cells to work with! Cells Cells contain data. There are three main types of data that Excel recognizes. The three data types are: Type Text Description Letters and most typographical symbols. Basically anything that's not a number or a formula.


Numerical data consists of numbers, or numbers and a special symbol like a dollar sign ($) or a decimal point (.) Formulae are mathematical equations that do the work. Formulae must always start with an equals (=) sign.


A single cell cannot contain more than one type of datum. The active cell is indicated by a dark border and functions much like the cursor in a word processor. In the image below, the active cell is cell C3.

You can move the active cell around by using the arrow keys, or you can click your mouse. 1. Make cell C3 active. 2. Type "This is a text label." 3. Press Enter. Now try adding numbers. 3. Move to cell B4 and type 64. 4. Press Enter. Notice that the active cell automatically moved down a row. 5. In the next cell down, B5, type 57. 6. Press Enter.

The formula bar at the top of the page always displays the content of the active cell. Formulae are more complicated than numbers or text labels:

Formulae must always be preceded by an "equals" (=) sign Formulae can take as arguments (or "input") the contents of other cells. In this respect, you use the cell references much like you'd use variables in traditional algebra. For example, if you referenced cell B4 in a formula, that cell reference would return the number "64" to the function.

In order to add cell B4 to cell B5, we need put a formula in cell B6. To do this, follow these steps: 1. Move to cell B6 if you are not already there. 2. Type this formula=B4+B5 3. Press Enter. Cell B6 should now display the result of the formula, "121." Note that when cell B6 is highlighted the formula bar shows the formula not the result. To change the operation in the formula is very easy. For instance, if you want to subtract instead of add, all you need to do is change the formula from =B4+B5 to =B4-B5. Also, you could change the operation to multiplication, =B4*B5, or division, =B4/B5.

Microsoft Excel 2007 It is a program used to create, format, and compute numbers. It displays data in row-and-column format. MS Excel makes it easy to compute numbers and allows different ways to format data including charts and reports. It is a very powerful electronic spreadsheet that lets the user enter and use numerical data with formulas and built-in functions. It consists of 16 worksheets, 65536 rows, and 256 columns. AWor kbook is a file in MS Excel that holds worksheets. AWor ksheet is composed of columns and rows that are similar to an accounting ledger. It displays characters like letters, and numbers, and can do computations. Parts and Uses of the MS Excel Environment 1.Toolbars display commands that are commonly used for easy access 2.Name Box- displays the address of the active cell 3.Formula bar displays the contents and formula entered on the active cell 4.Status bar displays the information about a selected command 5.Select all Button selects every cell in a worksheet 6.Sheet Tabs let you display worksheets in the open workbook 7.Row headers a number used to identify a row 8.Column headers a letter used to identify a column 9.Active cell the cell that has a thick border that will hold any data that you type or entered 10.Scroll bars includes vertical and horizontal scroll bar and four arrow used to move the screen display horizontally or vertically 11.Title bar displays the program and the name of the workbook that you are currently using 12.Menu bar (7 Tabs) lists the names of the menus or tabs in Excel 13.Minimize button minimizes the window to a button on the task bar 14.Maximize/Restore button switch bwtween maximizing and window and restoring a window to its previous size. 15.Close button closes the window