You are on page 1of 27

EntryPage

Employee No. Employee Name Week Ending Office Location Dept No. Transaction Edit Delete 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
q

007313 Jason L. Minnich 08/19/06 Moon 1800

Running Total $24.90

*Business Add Date Account Name Food Food Desc. Participants Discussed

Project Number 618000581 618000581

8/16/2006 Meals 8/16/2006 Meals

Page 1

EntryPage

24 25 26 27 28 29 30 31 32 33 34 35 36

8948

Page 2

EntryPage

Page 3

EntryPage

Page 4

EntryPage

Task No. 5000 5000 Dept 1800 1800 Account Suffix 7703 7703 03 03 Amount 1.27 D3MealsProj 23.63 D3MealsProj

AddRowNo 2

RowVal 5

DelRowNo 0

EditRowNo 0

Page 5

EntryPage

Page 6

EntryPage

Page 7

EntryPage

Page 8

EntryPage

SpinNo 1

2

Page 9

EntryPage

Page 10

EntryPage

Page 11

EntryPage

Page 12

L. ROBERT KIMBALL & ASSOCIATES, INC.
Expense Report Week Ending 08/19/06 Employee Name Jason L. Minnich Office Location Moon Account Name
Meals Meals

Form # 149 Revised 6/04

Emp.# 007313 Dept. # 1800 Description
Food Food

EMPLOYEE SIGNATURE: _______________________________ APPROVAL SIGNATURE:________________________________

Date
08/16/06 08/16/06

*Participants

*Business Discussed

Project Number
618000581 618000581

Task Dept. Acct. Suffix No.
5000 5000

Amount
1.27 23.63 1

No.
1800 1800

No.
7703 7703 03 03

Subtotal - Page 1 Subtotal - Page 2 TOTAL EXPENSES Due from KAG Due from Chase Due from NDB 1000-2055-00 1000-2080-00 1000-2085-00 0.00 0.00 0.00 Due to LRK Due to LRK Due to LRK A/P ACCOUNT CREDIT 2000-4600-00 6000-4600-00 8000-4600-00 1000-4107-00

24.90 0.00 24.90 0.00 0.00 0.00 24.90 Dept 2* Dept 6* Dept 8*

L. ROBERT KIMBALL AND ASSOCIATES, INC.
Expense Report - Page 2 Date Account Name Description Jason L. Minnich *Participants *Business Discussed 08/19/06 Project Number

Form # 149 Revised 6/04

Task Dept. Acct. Suffix Amount No. No. No.

Subtotal - Page 2

0.00

Instructions

INSTRUCTIONS FOR THE EMPLOYEE EXPENSE VOUCHER
ENTER EMPLOYEE INFORMATION
Enter Employee Number Enter Employee Name Click on spinner to choose the week ending date Enter office location (Ebensburg, Pittsburgh, West Chester, etc.) Enter your home Dept. No.

ENTER TRANSACTION INFORMATION
To enter new data: Click the "add" button Click on down arrow to view the account list Accounts are sorted in the following order: travel accts., non-travel accts., aircraft accts., manual entry acct. (*note* -all the information can be entered in the dialog box with the exception of the acct. no. which must be manually entered on the expense sheet. Choose the account by clicking on the account name A dialog box will pop up. Use the tab key to move from one box to another to enter information You must enter all the information unless it is marked "optional" OR If the information is the same as one of the previous five rows, click on the scroll button to retrieve To edit information already entered: Click the "edit" button The dialog box with all the information for that row will pop up Edit information, as necessary (use the tab key or mouse to move from one place to another) Choose OK when complete To delete information in a row Click the "delete" button A dialog box will pop up to confirm the deletion Choose "yes" to delete TO PRINT EXPENSE REPORT Click on the button "Print Expense Report" TO CLEAR ALL TRANSACTIONS ON THE EXPENSE REPORT The button "Clear All Transactions" will clear all the expense detail on lines 1 - 36 VEHXX - Vehicle Non-Chargeable Project The 2 digit year is automatically derived from the year of the selected Week Ending Date.

Page 15

Account List Lodging Lodging Lodging Meals Meals Meals Mileage Mileage Mileage Misc. Travel Misc. Travel Misc. Travel Telephone Expense Telephone Expense Telephone Expense Transportation Transportation Transportation Vehicle Fuel Vehicle Fuel - No Project No. - Project - Billable - Project - Not Billable - No Project No. - Project - Billable - Project - Not Billable - No Project No. - Project - Billable - Project - Not Billable - No Project No. - Project - Billable - (tolls, etc) - (tolls, etc) Lodging Lodging Lodging Meals Meals Meals Mileage Mileage Mileage Misc. Travel Misc. Travel Misc. Travel Telephone Expense Telephone Expense Telephone Expense Transportation Transportation Transportation Vehicle Fuel- Co. Car Vehicle Fuel- Pool Car Vehicle Fuel-Rental Car Vehicle Fuel-Rental Car Vehicle Fuel-Rental Car Vehicle Exp - Pool Car Vehicle Expense-Co. Car Vehicle Maint. - Co. Car Bid & Proposal Expense Building Maintenance Client Entertainment - No Project - Non-Chargeable Project - Project - Billable - Project - Not Billable Drilling Expense Drilling Expense Drilling Expense Drilling Expense Employee Relations - No Project - Non-Chargeable Project Engineering Supplies Engineering Supplies Equipment Expensed Helps & Promotions - Project - Billable - Project - Not Billable Project Expense Project Expense

Suffix Info. No Project No. Project - Billable Project - Not Billable No Project No. Project - Billable Project - Not Billable No Project No. Project - Billable Project - Not Billable No Project No. Project - Billable Project - Not Billable No Project No. Project - Billable Project - Not Billable No Project Project - Billable Project - Not Billable

Which Dialog D2GenOhd D1GenProj D1GenProj D4MealsEntOhd D3MealsProj D3MealsProj D8MileOhd D7MileProj D7MileProj D2GenOhd D1GenProj D1GenProj D2GenOhd D1GenProj D1GenProj D2GenOhd D1GenProj D1GenProj D6VehDept D5VehPool

Desc Part.

Bus Disc Project No Task

Dept Account

Suffix

Amount

7702 00 7702 03 7702 02 7703 00 7703 03 7703 02 7701 00 7701 03 7701 02 7704 00 7704 03 7704 02 7535 00 7535 03 7535 02 7700 00 7700 03 7700 02 VEH VEH 0003 0003 1180 7732 05 7732 05 7732 00 7732 03 7732 02 VEH VEH 0006 0006 1180 7734 7526 7590 1180 7730 05 7730 05 00 00 00 7520 00 7657 00 7657 05 7657 03 7657 02 7302 00 7655 00 7655 05 7550 00 7525 00 7659 03 7659 02

- Project - Not Billable - (tolls, etc) - No Project No. - Project - Billable - Project - Not Billable - No Project - Project - Billable - (airfare, car rental) - (airfare, car rental)

- Project - Not Billable - (airfare, car rental) - Dept Owned Cars - Pool Cars - No Project - Project - Billable - Project - Not Billable - Pool Car - (car wash, towing)

Vehicle Fuel Rental Car Vehicle Fuel Rental Car Vehicle Fuel Rental Car Vehicle Misc. Expense Vehicle Misc. Expense Vehicle Maintenance Bid & Proposal Expense Building Maintenance Client Entertainment Drilling Expense Drilling Expense Drilling Expense Drilling Expense Employee Relations Engineering Supplies Engineering Supplies Equipment Expensed Helps & Promotions Project Expense Project Expense

No Project Project - Billable Project - Not Billable

D2GenOhd D1GenProj D1GenProj D5VehPool D6VehDept D5VehPool D2GenOhd D2GenOhd D4MealsEntOhd

- Dept Owned Cars - (car wash, towing) - All Company Cars

No Project

D2GenOhd

Non-Chargeable Project D1GenProj Project - Billable Project - Not Billable D1GenProj D1GenProj D2GenOhd No Project D2GenOhd

Non-Chargeable Project D1GenProj D2GenOhd D2GenOhd Project - Billable Project - Not Billable D1GenProj D1GenProj

Reproduction Expense Reproduction Expense Reproduction Expense Reproduction Expense Seminars/Training Soils Lab Expense Soils Lab Expense Soils Lab Expense Soils Lab Expense Aircraft Expense Aircraft Repairs Aircraft Pilot Supplies Aircraft Crew Rental -

- No Project - Non-Chargeable Project - Project - Billable - Project - Not Billable

Reproduction Expense Reproduction Expense Reproduction Expense Reproduction Expense Seminars/Training

No Project

D2GenOhd

7661 00 7661 05 7661 03 7661 02 7640 00 7663 00 7663 05 7663 03 7663 02 7500 00 7502 00 7503 00 7504 00

Non-Chargeable Project D1GenProj Project - Billable Project - Not Billable D1GenProj D1GenProj D2GenOhd No Project D2GenOhd

- No Project - Non-Chargeable Project - Project - Billable - Project - Not Billable

Soils Lab Expense Soils Lab Expense Soils Lab Expense Soils Lab Expense Aircraft Expense Aircraft Repairs Aircraft Pilot Supplies Aircraft Crew Rental

Non-Chargeable Project D1GenProj Project - Billable Project - Not Billable D1GenProj D1GenProj D2GenOhd D2GenOhd D2GenOhd D2GenOhd D1GenProj

Manually Enter Account on Printout

D1GenProj

Use TAB key between boxes Date - Must use 00/00/00 format Enter Project No. (DO NOT USE ADM, CLI, OR SAL)

Description - (optional) Enter Task No.

Enter Dept. No.

Enter Amount

Cancel OK

MUST ENTER ALL INFORMATION UNLESS MARKED "OPTIONAL" Scroll through up to 5 line items above current transaction

Page 18

D2GenOhd

Use TAB key between boxes Date - Must use 00/00/00 format

Description - (optional)

Enter Dept. No.

Enter Amount

Cancel OK

MUST ENTER ALL INFORMATION UNLESS MARKED "OPTIONAL" Scroll through up to 5 line items above current transaction

Page 19

D3MealsProj

Use TAB key between boxes Date - Must use 00/00/00 format Enter Project No. (DO NOT USE ADM, CLI, OR SAL)

Description - (optional) Enter Task No. Enter name of participant(s) Enter Dept. No.

Enter Business Discussed

Enter Amount

Cancel OK

MUST ENTER ALL INFORMATION UNLESS MARKED "OPTIONAL" Scroll through up to 5 line items above current transaction

Page 20

D4MealsEntOhd

Use TAB key between boxes Date - Must use 00/00/00 format

Description - (optional)

Enter name of participant(s) Enter Dept. No.

Enter Business Discussed

Enter Amount

Cancel OK

MUST ENTER ALL INFORMATION UNLESS MARKED "OPTIONAL" Scroll through up to 5 line items above current transaction

Page 21

D5VehPool

Use TAB key between boxes Date - Must use 00/00/00 format

Description - (optional)

Enter Amount

Cancel OK

MUST ENTER ALL INFORMATION UNLESS MARKED "OPTIONAL" Scroll through up to 5 line items above current transaction

Page 22

D6VehDept

Use TAB key between boxes Date - Must use 00/00/00 format

Description - (optional)

What dept. no. is this vehicle assigned to?

Enter Amount

Cancel OK

MUST ENTER ALL INFORMATION UNLESS MARKED "OPTIONAL" Scroll through up to 5 line items above current transaction

Page 23

D7MileProj

Use TAB key between boxes Date - Must use 00/00/00 format Enter Project No. (DO NOT USE ADM, CLI OR SAL)

Enter number of miles driven Enter Task No.

Enter Dept. No.

Enter Amount

Cancel OK

MUST ENTER ALL INFORMATION Scroll through up to 5 line items above current transaction

Page 24

D8MileOhd

Use TAB key between boxes Date - Must use 00/00/00 format

Enter number of miles driven

Enter Dept. No.

Enter Amount

Cancel OK

MUST ENTER ALL INFORMATION Scroll through up to 5 line items above current transaction

Page 25

D99Click

Cancel OK

Page 26

Dialog1

þÿ

OK Cancel

Page 27