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UP CATANDUNGAN Section 3.

The official domicile of the organization shall be the University of the


University of the Philippines Philippines – Diliman at Quezon City.
Diliman, Quezon City
ARTICLE III
OBJECTIVES

Section 1. The organization envisions attaining ACADEMIC


CONSTITUTION AND BY-LAWS EXCELLENCE, SOCIAL COMMITMENT, SOLIDARITY, and HUMAN
Amended March 2008 RESOURCE DEVELOPMENT.
A. ACADEMIC EXCELLENCE
1. To promote discussions on prevailing national and
PREAMBLE local issues
2. To achieve critical awareness for expressing valid and
We, the members of the UP Catandungan, a socio-cultural oriented sound arguments
organization firmly founded upon our desire to serve our province, the 3. To promote excellence in the members’ respective
university and the country, shall propagate the cause of selfless service with the fields of studies
promotion of ACADEMIC EXCELLENCE, SOCIAL COMMITMENT, SOLIDARITY,
and HUMAN RESOURCE DEVELOPMENT. Bound by our true interest to serve, B. SOCIAL COMMITMENT
we ordain and promulgate this constitution and by-laws by the grace of the 1. To search for solutions regarding problems and other
Divine Providence. concerns besetting the province, university and the
country
ARTICLE I 2. To initiate and/or to take part in programs and
GENERAL PROVISIONS activities relevant and beneficial to the society
3. To develop and promote the cultural and historical
Section 1.This constitution and by-laws shall be known as the “Constitution heritage of the province
and By-Laws of the UP Catandungan”.
Section 2. This constitution and by-laws shall govern the organization, binding C. SOLIDARITY
its members with the provisions, principles and by-laws. 1. To promote unity in pursuit of the organization’s goals
2. To encourage cooperation and participation in
ARTICLE II undertaking organizational activities
OFFICIAL NAME, SEAL AND DOMICILE 3. To foster and strengthen camaraderie within the
organization
Section 1. The organization shall be officially named as UP
Catandungan. D. HUMAN RESOURCE DEVELOPMENT
Section 2.The organization shall bear an official seal, the components of which 1. To discover innate talents and develop untapped
altogether form a square border. It consists of a maroon-colored skills
oblation at its lower right corner; a yellow sun partially hidden
behind the oblation’s head; and the blue sky on the upper left ARTICLE IV
corner. The oblation stands for the members of the organization MEMBERSHIP AND APPLICATION
being UP students; the sun symbolizes the optimism in achieving
the organization’s goals; and the sky stands for its endless quest for Section 1. Any individual willing to adhere to the principles and ideals of the
excellence. The square is a representation of the equality fostered organization can be a member provided that he satisfies all of the
by the entire membership of UP Catandungan. following requirements:

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A. He is a bonafide student of the University of the A. Every resident member of the organization shall have the
Philippines - Diliman. following rights:
B. He has a genealogical origin in Catanduanes. 1. To have full deliberative and voting rights on all
C. He successfully passed the application process and matters concerning the organization
undergone induction process. 2. To participate in all organizational activities
D. He is not a subject of or has not been subjected to any 3. To be fully informed of all activities, plans, decisions,
disciplinary action by the Student Disciplinary Tribunal for financial status and other issues concerning the
the semester preceding application. organization
Section 2. Application Process 4. To run for any elective position satisfying the
A. Application for membership shall be open at least once a provisions of Article III of the By-Laws
year as determined by the Internal Affairs Committee and 5. To avail the services, facilities and other benefits
approved by the General Assembly. provided by the organization
B. The application process shall be facilitated by the Internal 6. To call for the expulsion of any member before the
Affairs Committee supported by a written justification Internal Affairs Committee following the requisite
subject to the approval of the General Assembly. procedures provided in Article V Section 4 of the By-
C. The applicants shall complete the application process and Laws.
undergo induction rites within one application period. No 7. To call for the impeachment of any member of the
probationary status shall be granted. Executive Committee before the Internal Affairs
Section 3. Membership Status Committee following the requisite procedures
A. A resident member is a member who is enrolled in UP provided in Article VI Section 1 of the By-Laws
Diliman and who has undergone induction process. 8. To withdraw membership from the organization
B. A non-resident member is a member who has completed 9. To be formally notified, heard, and advocated by the
the application process but is no longer enrolled in UP General Assembly before being put under probation,
Diliman. impeached or expelled
C. An honorary member is a member who has rendered B. Every non-resident member of the organization shall have
exemplary service to the organization but does not meet at the following rights:
least one of the qualifications for membership as stated in 1. To participate in organizational activities as
Article IV Section 2of this constitution upon the determined by the Internal Affairs Committee
recommendation of a resident member before the Internal 2. To avail the services, facilities and other benefits
Affairs Committee as approved by the General Assembly. provided by the organization as determined by the
D. An alumnus is a member who has graduated from the Internal Affairs Committee
university. 3. To withdraw membership from the organization
Section 4. An alumnus enrolled in the University of the Philippines – 4. To be formally notified, heard, and advocated by the
Diliman shall have the option to change his membership status to General Assembly before being expelled
resident. C. Every honorary member of the organization shall have the
Section 5. Membership in the organization shall be revoked upon: following rights:
A. Willful withdrawal of the concerned member 1. To participate in all organizational activities as
B. Expulsion, as specified in Article V of the By-Laws. determined by the Internal Affairs Committee
2. To avail the services, facilities and other benefits
ARTICLE V provided by the organization as determined by the
RIGHTS AND DUTIES OF MEMBERS Internal Affairs Committee
3. To withdraw membership from the organization
Section 1. Rights of Members

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4. To be formally notified, heard, and advocated by the 2. To respect all decisions made by the organization
General Assembly before being expelled 3. To maintain peace and order within the organization
D. Every alumnus of the organization shall have the following and refrain from committing any action detrimental to
rights: the organization
1. To participate in all organizational activities as
determined by the Internal Affairs Committee C. Every honorary member of the organization shall have the
2. To withdraw membership from the organization following duties and responsibilities:
3. To be informed of all activities, plans, decisions, 1. To uphold the constitution and the principles
financial status and other issues concerning the governing the organization
organization 2. To respect all decisions made by the General Assembly
4. To avail the services, facilities and other benefits 3. To maintain peace and order within the organization
provided by the organization as determined by the and refrain from committing any action detrimental
Internal Affairs Committee to the organization
5. To be formally notified, heard, and advocated by the
General Assembly before being expelled D. Every alumnus of the organization shall have the following
duties and responsibilities:
Section 2. Duties of Members 1. To uphold the constitution and the principles
A. The following duties and responsibilities shall be assumed governing the organization
by every resident member, except for Article IV Section 2 2. To respect all decisions made by the General Assembly
which does not apply to the President, Executive Vice 3. To maintain peace and order within the organization
President, and Executive Secretary. and refrain from committing any action detrimental to
1. To uphold the constitution and the principles the organization
governing the organization
2. To keep himself informed of the plans, activities, and ARTICLE VI
the services of the organization ORGANIZATIONAL STRUCTURE
3. To attend at least 2/3 of all the General Assembly
meetings, committee, and special meetings Section 1. The General Assembly shall be the highest policy-making body of the
4. To join only one Standing Committee in one academic organization. It shall consist of all the resident members.
year Section 2. The Executive Committee
5. To help recruit qualified applicants A. The Executive Committee shall be composed of the
6. To pay the dues promptly following elected officers: President, Executive Vice
7. To maintain peace and order within the organization President, Executive Secretary, Vice-President for Internal
and refrain from committing any action detrimental to Affairs, Vice President for Academic Affairs, Vice President
the organization for External Affairs, and Vice-President for Finance. The
8. To actively participate in at least 2/3 of all the Vice Presidents of the various committees hold equal
activities of the organization status.
9. To respect all decisions made by the General Assembly B. It shall formulate pertinent policies, projects, and other
10. To exercise his right of suffrage matters subject to final deliberation and approval of the
General Assembly.
B. Every non-resident member of the organization shall have Section 3. Organization Officers
the following duties and responsibilities: A. President
1. To uphold the constitution and the principles 1. He shall be the official head of the organization.
governing the organization

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2. He shall prepare the agenda and preside in all Section 4. The Standing Committees
Executive Committee and General Assembly meetings. A. The Academic Affairs Committee
3. He shall call for special meetings when necessary and 1. It shall keep the members updated on various issues
render decisions in times of emergency. by handling academic activities such as, but not
4. He shall decide questions of order, sign resolutions limited to, lectures/symposia.
and communications for and in the name of UP 2. It shall equip members with the appropriate
Catandungan. knowledge and skills necessary for organizational
5. He shall serve as the official representative of the activities.
organization unless he otherwise appoints another to 3. It shall act as overseer of the academic status of all
assume such functions. members.
6. He shall sign the minutes of the meetings together 4. It shall provide tutorial services and supplemental
with the Executive Secretary. materials.
B. Executive Vice-President 5. It shall work for any commensurate function that may
1. He shall assume the responsibilities and obligations of be assigned by the Executive Committee.
the President during the latter’s absence, incapacity, B. The External Affairs Committee
or impeachment. 1. It shall be responsible for the external affairs and
2. He shall oversee the Vice Presidents of the various social service-oriented activities.
committees and inform the President of their 2. It shall be responsible for establishing linkages with
respective concerns. other organizations in and out of campus.
3. He shall head a team consisting of all the Vice 3. It shall take charge of the public exposure of the
Presidents which shall function in designating the organization through appropriate channels such as but
respective committee assignments of the resident not limited to teasers, statements, and press releases.
members. 4. It shall form the editorial board and facilitate the
C. Executive Secretary publication of the organization’s newsletter.
1. He shall keep a complete and written record of all the 5. It shall work for any commensurate functions that may
meetings. be assigned by the Executive Committee.
2. He shall prepare all official correspondences. C. The Internal Affairs Committee
3. He shall be responsible for all the documents of the 1. It shall be responsible for the evaluation of members
organization. and other aspects of membership.
4. He shall check the attendance in all activities. 2. It shall be responsible for the recruitment of qualified
5. He shall be responsible for filing the renewal of the applicants and facilitate the application process.
recognition of the organization before the Office of 3. It shall provide and update a directory of all the
Student Affairs. members per semester
D. Vice Presidents of the Various Committees 4. It shall organize social and sport activities that will
1. He shall implement or execute functions of the help promote a healthy interaction among the
respective committees. members.
2. He may create sub-committees when necessary. 5. It shall work for any commensurate function that may
3. He may appoint a deputy committee head if necessary. be assigned by the Executive Committee.
4. He shall head all committee meetings. D. The Finance Committee
5. He shall work in a team consisting of all the Vice 1. It shall organize all income-generating projects of the
Presidents headed by the Executive Vice President organization.
which shall function in designating the respective 2. It shall collect and keep all the funds of the
committee assignments of the resident members. organization.

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3. It shall provide financial reports at the end of each Section 2. Applicants for membership shall pay a non-refundable fee, which
semester and whenever necessary. shall be determined by the Internal Affairs Committee.
4. It shall keep records of the financial status of each
member.
5. It shall work for any commensurate function that may ARTICLE III
be assigned by the Executive Committee. QUALIFICATION OF EXECUTIVE COMMITTEE OFFICERS

Section 1. Any resident member can run for office provided that he satisfies all
of the following qualifications.
A. He must have at least one year of resident membership in
BY-LAWS the organization.
B. He must have a good academic standing according to the
university rules and regulations for the previous semester.
ARTICLE I C. He must not have been subjected to any disciplinary action
MEETINGS by the Student Disciplinary Tribunal for the present
academic year.
Section 1. Definition D. He must satisfy all the requirements set by the Electoral
A. A committee meeting is a meeting exclusive to all the Board as approved by the General Assembly.
members of a committee. E. He must not be under probation nor subjected to any case
B. A special meeting shall be held when necessary. of expulsion for the present and preceding semester.
Section 2. Frequency of Meetings F. He must have at least one year of residency left.
A. There shall be at least two General Assembly meetings Section 2. The candidate for President must not seek or is not seeking the
every month. topmost position of any other organization within the university
B. Committee meetings shall be held at least once a month. for the succeeding academic year.
C. Executive Committee meetings shall be held as scheduled
by the President.
Section 3. Resolutions ARTICLE IV
A. For a General Assembly, resolutions shall be passed on the ELECTORAL PROCEDURES
vote of at least a majority (50% + 1) of a quorum, which is
2/3 of the General Assembly. Section 1. Election of Officers
B. For Committee meetings, resolutions shall be passed on A. Filing of candidacy shall be held a week before election.
the vote of at least a majority (50% + 1) of a quorum, B. Election shall be held any day within the month of March.
which is 2/3 of all committee members. C. Election of officers shall be conducted through secret
balloting.
D. Only resident members shall cast their votes.
ARTICLE II E. At least two-thirds (2/3) of the resident members must
FEES have casted their votes for the election to be valid.
F. A candidate is elected if he has the majority of the total
Section 1. Every member shall pay a membership fee within the first thirty number of votes.
days of the semester, the amount of which shall be determined by Section 2. Electoral Board
the Executive Committee upon the recommendation of the Finance A. The election process shall be supervised and facilitated by
Committee. an Electoral Board, which shall be composed of three
graduating students of the organization.

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B. It shall formulate guidelines regarding the electoral Section 6. Expulsion is final and irrevocable.
process.
C. Members of the Electoral Board shall be chosen by the
General Assembly among the resident members who have ARTICLE VI
no intention of seeking office. IMPEACHMENT AND RESIGNATION
D. The Head of the Electoral Board shall be chosen by its
members. Section 1. Impeachment
E. Members of the Electoral Board shall exercise the right to A. Any resident member may call for impeachment of any
vote. officer through a formal letter addressed to the Executive
Section 3. Term of Office Committee.
A. The officers of the organization shall have a term of one B. Grounds for Impeachment
academic year beginning at the summer preceding the 1. Grave misconduct
academic year until the end of the second semester. 2. Theft of properties and/or embezzlement of funds
B. Any officer may be reelected into office but he cannot hold 3. Culpable violation of the constitution
the same position for two consecutive terms. 4. Gross incompetence
5. Usurpation and abuse of power
C. Any officer may be impeached if proven guilty of any of the
ARTICLE V grounds stated in Article VI, Section 1B of the by-laws after
DISCIPLINARY ACTION careful study and deliberation which shall be validated by
a 50% + 1 vote of the resident members in the General
Section 1. A resident member shall be put under probation upon Assembly.
incurrence of five offenses. Section 2. Resignation
Section 2. An offense is either one of the following: A. An officer’s resignation shall be presented to the General
A. An unexcused absence from all the activities of the Assembly after which they will take a vote on the case.
organization B. A majority vote of the General Assembly validates the
B. Non-payment of financial obligation on specified dates officer’s resignation
C. Willful disruption of orderly proceedings duly covered by C. Resignation from the office does not affect his membership
the organization status
Section 3. The probationary status of any resident member shall be lifted D. There shall be a reelection within one week after the
upon careful scrutiny of the Internal Affairs Committee. effectivity of the resignation without prejudice to the
Section 4. A member shall be expelled upon incurrence of at least one of the provisions of Article VII in by-laws
following offenses:
A. Putting the organization in situations that compromise the
safety of its members ARTICLE VII
B. Committing fraudulent acts SUCCESSION OF POWERS
C. Inflicting physical injury to another member
D. Using the name of the organization for reasons that are not Section 1. If the President vacates his position before the end of his term, the
reflective of its objectives and are highly detrimental to its Executive Vice-President shall automatically assume his position
interest, integrity, and well being until the term of office expires.
E. Embezzlement of funds and/or theft of properties Section 2. Any other position vacated from the Executive Vice-President to the
F. Being under probation for three consecutive semesters Vice-Presidents of the various committees shall be open for any
Section 5. The General Assembly shall decide on all matters resident member in office or not. Incumbent officers must resign
concerning expulsion. from their offices if they shall run for any office.

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ARTICLE VIII
TERM OF CONSTITUTION

Section 1. The Constitution shall take effect immediately after ratification.


Section 2. Any resident member of the organization may propose amendments
in the Constitution provided it is first endorsed in writing.
Section 3. The Executive Committee shall present the proposal to the General
Assembly, and after careful deliberation of at least 2/3 vote of all
resident members, the amendment shall be adopted.
Section 4. The provisions of the Constitution can only be amended two years
after its ratification.

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