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Submitted To: Prepared By: Mr. Bharat Jain Sonia Punshi Webcom Technologies Sonia_punshi_2009@yahoo.in
New Delhi DBS/08-10/S-335 Internal Guide: July 08-10 Mrs. Sweta Seth (Sr. Lecture IT) 4th SEM
Delhi Business School B-II/58, M.C.I.E., Mathura Road, New Delhi, Website: www.dbs.edu.in
I would like to express my gratitude to all those who gave me the possibilities to complete this Project. I would like to thank Dr. Grish Kathuria (Director) and Mrs. Sweta Seth, Delhi Business School, New Delhi, Mr. Bharat SAP Consultant, Webcom Technologies, New Delhi and college authorities first for providing me the opportunity to work with one the prestigious organization. With a deep sense of gratitude and humble submission I would like to express my heartiest gratefulness to my Faculty Guide Delhi Business School , whose help, stimulating suggestions and encouragement helped me in all the times of research for and writing of this Project.
I hereby declare that the project report entitled “FI & CO PROJECT” is the produce of my sincere effort. This Summer Internship Project Report is being submitted by me at WEBCOM TECHNOLOGIES, New Delhi, for the partial fulfillment of the course PGP (Industry Integrated), and the report has not been submitted to any other educational institutions for any other purpose.
Date: Signature INDEX PAGES 4| Page .
SAP IN FICO MODULE 9 4.5: ASSIGN COMPANY CODE TO FSY 30 11.7: OPEN & CLOSE POSTING PERIOD 32 5| Page .1: DEFINE COMPANY 24 11. LANDSCAPE 12 6. COMPARISON OF SAP WITH COMPETITORS 16 8. LOGGING ON TO THE SYSTEM 18 9. LOGON SCREEN FOR AN SAP SYSTEM 19 10. ASAP METHODOLOGY 14 7.2: DEFINE COMPANY CODE 25 11.6: DEFINE POSTING PERIOD VARIANT 31 11. R3 8 3.4: DEFINE FISCAL YEAR VARIANT 28 11.3: ASSIGN COMPANY CODE TO COMPANY 27 11. ADVANTAGES OF SAP 10 5.1. SAP INTRODUCTION 6 2.ENTERPRISE STRUCTURE OF SAP FICO 22 11.SCREEN STRUCTURE 20 11.
1: DEFINE TOLERANCE GROUPS FOR EMPLOYEES 43 17.1: DEFINE FIELD STATUS GROUP 35 12. TAX PROCEDURE 45 17. DEFINE ACCOUNT GROUPS 40 15. DEFINE RETAINED EARNING ACCOUNT 41 16.1: DEFINE TAX PROCEDURE AS PER INDIAN LEGAL REQUIREMENTS 45 6| Page .8: ASSIGN COMPANY CODE TO POSTING PERIOD VARIANT 33 12. DEFINE TOLERANCE GROUPS FOR G/L ACCOUNTS 42 16. CHART OF ACCOUNT 38 13. DEFINE DOCUMENT NUMBER RANGE 34 12.11.2: ASSIGN COMPANY CODE TO CHARTS OF ACCOUNTS 39 14.2: ASSIGN COMPANY CODE TO FIELD STATUS VARIANT 37 13.1: DEFINE CHART OF ACCOUNT AS PER INDIAN REQUIREMENTS 38 13.
PARK ENTRY 68 28. UNDER & OVER PAYMENT 61 24. INTEREST CALCULATION 88 31. DEFINE CUSTOMER ACCOUNT GROUPS 52 21. DEFINE TAX ACCOUNT 48 19. DUNNING PROCEDURE 71 29. DEFINE TAX CODE 50 20. DEFINE TERMS OF PAYMENT 64 27.2: ASSIGN COUNTRY INDIA TO TAX PROCEDURE 47 18. AUTOMATIC PAYMENT PROGRAMME TO VENDOR 79 30.17. TO LINK OVER/UNDER PAYMENT G/L TO CHART OF ACCOUNTS 62 25. INVOICE ENTRIES OF ALL TRANSACTIONS 94 33.1: BALANCE CAARY FORWARD LEDGER 101 7| Page . CREATION OF CUSTOMER 54 22. CARRY FORWARD RECEIVABLE/PAYABLE 99 33. CASH DISCOUNT 63 26. DEFINE VENDOR ACCOUNT GROUPS 58 23. DEFINE CONTROLLING AREA 92 32.
DEFINE FINANCIAL STATEMENT VERSIONS 102 34.34.1: TO SEE THE FINANCIAL BALANCE SHEET 104 8| Page .
With this and other innovations in SAP R/2. Germany. Klaus Tschira. 9| Page . intensive examination of SAP's IBM database and dialog control system leads to the birth of SAP R/2. in Austria. Our software development area and its 50 terminals are all now under one roof. The 1970s: A Real-Time Vision In 1972. The SAP R/2 system attains the high level of stability of the previous generation of programs. five former IBM employees – Dietmar Hopp. forming the basis for the continuous development of other software components in what later came to be known as the "R/1 system. The company makes its first appearance at the CeBIT computer fair in Hanover. and Claus Wellenreuther – launch a company called Systems Applications and Products in Data Processing in Mannheim. One year later.2 million shares are listed on the Frankfurt and Stuttgart stock exchanges. SAP GmbH becomes SAP AG. By the middle of the decade." "R" stands for real-time data processing. Starting on November 4. near Heidelberg. the first financial accounting software is complete. Germany.1. SAP (SYSTEM APPLICATION & PROGRAM IN DATA PROCESSING): Introduction: SAP is the name of the biggest European software company. Hans-Werner Hector. The 1980s: Rapid Growth SAP moves into the company's first building on Max-Planck-Strasse in an industrial park in Walldorf. SAP founds its first sales organization outside Germany. earlier than expected. Their vision: to develop standard application software for real-time business processing. In August 1988. SAP designs SAP R/2 to handle different languages and currencies. Germany. Revenues reach DM 100 million (around $52 million). By the end of the decade. 1. SAP sees rapid growth. Keeping in mind its multinational customers. The head office is in Walldorf. Fifty of the 100 largest German industrial firms are already SAP customers. Hasso Plattner.
At the end of the year. names SAP its Company of the Year – a distinction we would receive twice more in the next few years. SAP ushers in a new generation of enterprise software – from mainframe computing to the three-tier architecture of database. By 1996. As the decade draws to a close. The new Sales and Development Center in Walldorf officially opens it doors. Co-Chairman. over 25 industry-specific business solutions.000 systems worldwide. The client-server concept. To this day. Hasso Plattner.000 customers in 120 countries. the company has earned 1. manager magazine. the user becomes the focus of software applications. and more than 75. SAP celebrates its twenty-fifth anniversary in 1997 and now employs approximately 12. consistent use of relational databases. With SAP R/3. 1998. and user interface. SAP R/3 has been installed in more than 9. SAP is the world's thirdlargest independent software vendor. Currently. There are now 140.com strategy. the client-server architecture is the standard in business software. We continue to strengthen our industry focus and build more and more industry-specific solutions. The 1990s: A New Approach to Software and Solutions SAP R/3 is unleashed on the market. A growing number of subsidiaries are managed out of Walldorf. On August 3.900 people. and the United States. more than 12 million users work each day with SAP solutions. Italy. and the ability to run on computers from different vendors meets with overwhelming approval. It symbolizes the global success of the company. SAP develops SAP Workplace and paves the way for the idea of an enterprise portal and role-specific access to information. the letters S-A-P appear for the first time on the Big Board at the New York Stock Exchange (NYSE). Sweden. The 2000s: Innovation for the New Millennium With the Internet. uniform appearance of graphical interfaces. Co-Founder. Henning Kagermann becomes Co-Chairman and CEO of SAP AG with Hasso Plattner. SAP's international expansion takes a leap forward. MySAP. our business outside Germany exceeds 50 percent of total sales for the first time. and CEO announces the mySAP. using state-of-the-art Web technology.400 certified partners.000 installations worldwide. the largest stock exchange in the world. application. With the founding of subsidiaries in Denmark.Germany's renowned business journal. More than 2. In our twentieth year.089 new SAP R/3 customers. 10 | P a g e .com links e-commerce solutions to existing ERP applications. heralding the beginning of a new direction for the company and our product portfolio.
R/3 replaced an earlier system. retrieve.With service-oriented architecture and the underlying integration and application platform SAP Net Weaver. With SAP Net Weaver. human resource management. and process in many ways corporate data for financial analysis. 2. your company can integrate people. The Web implementation adheres to the Workflow Client API standard of the Workflow Management Coalition (WfMC). production operation. 11 | P a g e . SAP is providing our customers with solutions for end-to-end business processes. the German company that states it is the market and technology leader in business application software. which is still in use. R/3 uses the client/server model and provides the ability to store. R/2. A more recent version of R/3 adds features designed to speed product delivery by helping to manage the supply chain. and most other business processes. A sales representative can initiate the workflow for a sales order by filling out an electronic form on a laptop that will be "translated" into input for the R/3 system. analyze. A recent release of R/3 makes it possible to get to the R/3 database and applications through Internet access and Web browsers. information. and processes within the company and beyond. Other interfaces such as Lotus Notes can also be used. What Is R3? R/3 is the comprehensive set of integrated business applications from SAP.
So that if anyone want to check the data it can do it Financial Accounting is broken down into the following sub modules: • • • • • • General Ledger accounting Accounts Receivable Accounts Payable Legal Consolidations Special Purpose ledger Asset Accounting Controlling is broken down into the following sub modules: • • • • Overhead Cost Controlling Product Cost Controlling Sales and Profitability Analysis Activity Based Costing 12 | P a g e .3. This is the module which helps you optimize your financial processes easily. Sap in FICO Module: SAP FI CO stands for financing and costing.
• Integration: All work processes within a company or group of companies are linked through data and functions using the R/3 System. the capability is there. • User Friendliness: The R/3 System has a uniform graphical user interface for all application areas. • Mission-Critical Business Processes: SAP has more than 20 years of experience designing sophisticated application software for backbone and mission critical business processes. the R/3 System provides up-to-the-minute. Advantages of SAP: Functionality: The R/3 System offers you a software solution that covers all commercial processes and transactions commonly occurring in a company or group of companies. • Flexible Structure: Whether in a departmental organization or on the warehouse or factory floor. Transaction-related process chains trigger the next activity as needed from engineering to materials management. promoting data access. SAP developed most of the R/3 System’s functionality in close cooperation with these customers. You do not need to compromise on flexibility.1. If you need or want to fine tune or tailor your R/3 System. Nine of the top ten Fortune 500 companies use SAP software. • Enterprise-Wide Integration: SAP’s enterprise-wide R/3 System solutions meet the needs of constantly changing. pragmatic and well documented. • Real-Time Information: The R/3 System’s ability to “drill down” to whatever level of detail you need is legendary. and productivity. and the R/3 System’s flexible structure and extensive integration helps make that easier. real-time information wherever and whenever you need it. Consequently. • Enterprise-wide three-tiered architecture: The R/3 System remains the only enterprise-wide. • Individual Solutions: System-controlled customizing procedures allow you to create solutions from a wide variety of prepared application variants to satisfy individual requirements. continually evolving businesses. to sales and distribution. • Best of Breed: Users want standard software as well as standard business processes and guidance on how to implement them successfully. The R/3 System’s business processes are flexible. flexibility. The R/3 System’s application components are fully integrated. More than any other product. With the R/3 System you get the “best of breed” for all common business processes. Adaptability must be universal. 13 | P a g e . change is the only facet of your business that will not vary. to production planning. Today they form a widely acknowledged standard for Business Process Reengineering (BPR). The R/3 System’s full integration pulls your enterprise together. it has integrated the best business practices of the world’s most successful companies into the R/3 System. No other product or suite of products provides the R/3 System’s functional links between processes that multiply the power of each person’s work.
at a reasonable cost.three-tiered architecture. The R/3 System’s flexibility and integration help you form the real-time workflow application links required for concurrent engineering. 14 | P a g e . you can instantly see it affect the graphics you have selected. and minimizing customization. application functionality. while making your information more meaningful. Once running. No awkward or failure-prone communications between hardware or to hinder hinders your productivity • Online Integrated Graphics: Online integrated graphics in the R/3 System save you time and effort. and desktop presentation. The development of the Internet. freedom of application component choice and the ability to change and add to the system as your organization grows. If you change any data. • Lean Implementation: The R/3 System promotes lean implementation through its modular structure. promises to make dramatic changes in communications between businesses and customers. From most locations in the R/3 System. You can also use your mouse to change graphics manually. The R/3 System’s three-tiered client/server architecture separates the system into areas devoted to database. SAP is working with several partners to develop enhanced Internet extensions for the R/3 System. Tools on various system levels allow you to fine tune all R/3 System functional modules. This structure promotes maximum flexibility. Download or export a file to your PC’s hard drive and then open it in your favorite spreadsheet or word processor. including the World-Wide Web. it is a mouse-click away. new users bring the full power of the R/3 System to address their business issues with great speed. Gradually adding functionality makes core solutions available sooner without sacrificing long-term application muscle. • Concurrent engineering: Concurrent engineering cuts time-to-market by stacking up business processes whenever functions can take place concurrently rather than consecutively. • Desktop Integration: Desktop integration in the R/3 System means that whenever you want data moved into a desktop PC application. the R/3 System makes it easy to add more functional pieces. By selecting key portions of the R/3 System for first-time implementation. you can instantly create full-color 2-D or 3-D graphics from your data.
5. it is important to state that a test system . Transport management system is the coordination of the movement of objects and configuration changes from the 15 | P a g e . especially at the inception of the project (before the Business Blue Print is signed). a three-system landscape exists. At this juncture. A typical SAP Three-System Landscape. Suffice to say that. Pipeline is the environment where the configuration in the development system is moved to the quality assurance system and finally to the production system. Ideally. Landscape: They system landscape basically is the set-up or arrangement of your SAP servers. A three-system landscape consists of the Development Server-DEV. The whole idea is to ensure that the configuration of these systems is in sync at any point in time. Quality Assurance Server-QAS and the Production ServerPROD. the objective to enhance "configuration pipeline management". This kind of set-up is not primarily designed to serve as server clusters in case of system failure. It can also serve as a practice environment. thoroughly tested in the Quality Assurance system before been loaded into the production (Live) system. configuration/changes are first made in the Development system. The essence of the sandbox is to test the configuration of the business processes of a company.Sandbox can also exit separately. in an SAP environment. This approach throws up the transport management system concept. even after go-live.
effect the change(s) on the system. especially in cases where an SAP note mandates that changes be made directly on the production system. 16 | P a g e . Note that transaction SCC4 can also be used to lock the system so that client dependent and independent configuration changes are not carried out directly on the production system. objectively confirm that the change transport cannot be performed. this sequence of movement is not possible.production. Immediately lock the system back by changing the global setting option to "not modifiable" using transaction SE03. your system must have been configured to "not modifiable" (a system locking strategy that enforces the three-system landscape change transport rule). At times. After you have done that. the SAP system landscape ensures that the integrity of data is enhanced via enforcing a controlled configuration changes effect on the target system .development system to the Quality Assurance system and then to the Production system. By and large. Replicate the changes on the other system. unlock the system by changing the global setting option to "modifiable" using transaction SE03. In such rare cases. Very likely.
Usually the sales people along with project manager do it. Realization phase: Here you do the configuration in the development server (there are three clients -development. Unit testing: Your BPOs and a few key users sit down and test your configuration in your module only. It is a good practice to ask the BPO to make flow charts to explain business processes. ASAP Methodology: (Accelerated Systems Application and Products in Data Processing) All implementation projects have the following phases: Scoping: What is to be implemented i. It is good to test the BDCs that you need for uploading data at this stage so you have more realistic data and your BDCs are tested. Your BPO collect all the ISO-documentation (if client is ISO certified).Here you understand the existing business processes of the client. production). You also decide on the master data format. quality. 17 | P a g e . system modifications etc. As is . which sub modules are to be implemented some clients may not require credit management for example. This is the document that you will be using to do your configuration in the realization phase. where the data is coming from. so that BPO can go collect the master data. reports etc. This is crucial because if you miss out any transactions the BPO may forget about some of his Business processes which may come up later.6.e. reports and forms at this stage and you analyses how and when the reports/forms are generated. You also do a Level -2 training for your BPO so he is made aware of all the required transactions in SAP. Business blueprint: Here the as-is and to-be and gap analysis is explained. Once this is over BPO can start learning with the consultants help more about SAP. You also Gove ABAP specifications for forms. Look at the project scope document carefully it will tell you what SAP sub-modules in SAP you should be prepared for.
Goes live preparation Data uploading: The collected master data is checked and the uploaded into production server (server and client I have used interchangeably). Now you are ready for go live i. Once all is okay from the QA server configuration is transported to the production server. this is to check if any problems are there in integration between various modules.e.Integration testing: Once all modules unit testing is over then the configuration is transported to the Quality server. users can now use the production server. Comparison of SAP with competitors 18 | P a g e . where testing for all the modules is done by BPOs and end user. 7.
Bulgaria.com (CRM only) offer similar functionality in web based applications. Pennsylvania). The marketplace regarded the two firms' products as complementing one another. Canada. 19 | P a g e . The company's best known product is its SAP Enterprise Resource Planning (SAP ERP) software. Germany. Turkey. SAP announced that it would acquire Business Objects. the Americas (SAP America. the majority of SAP's customers use Oracle databases.8Bn. In something of a departure from its usual organic growth. India. for $6. beginning with the integration of SAP's R/3 enterprise application suite with Oracle's relational database products. which represents Europe. Business and markets SAP is the world's largest business software company and the third-largest independent software provider in terms of revenues (as of 2007). which has been spending US$20 billion since 2004 acquiring 30 smaller competitors. In addition. According to Oracle Corporation. the market leader in business intelligence software. and the increasing integration of SAP applications with Microsoft products (such as Microsoft SQL Server. on 7 October 2007. Oracle. which represents Japan. and has R&D facilities around the globe in Germany. with regional offices around the world. SAP operates a network of 115 subsidiaries. India and parts of Asia. Oracle and SAP continue their cooperation. which provides enterprise software applications and support to businesses of all sizes globally. Hungary. and Asia Pacific Japan (APJ). Israel. and with a variety of national packages such as those sold by Sage in many countries around the world. Companies such as Net Suite (CRM & ERP) and Salesforce. headquartered in Newtown Square. It operates in three geographic regions – EMEA. Despite the current SAP partnership with Microsoft. SAP is the largest software enterprise in Europe and the fourth largest software enterprise in the world as of 2009. Oracle is the main competitor of SAP. SAP was able to increase its annual profits by 370% since 2002. Oracle and SAP From 1988 Oracle Corporation and the German company SAP AG had a decade-long history of cooperation. rather than as substitutes.SAP is a German software development and consulting corporation. Recently new competitors with online offerings have emerged in the marketplace. Middle East and Africa. SAP claims to grow organically in contrast to its main rival. Headquartered in Walldorf. which represents both North America and Latin America. Competitors SAP Business one competes with Microsoft Dynamics globally. China. a competitor to Oracle Database). and North America. Australia.
SAP would offer those customers special discounts on the licenses for its enterprise applications. However.33 21. no. SAP announced that it had "instituted changes" in Tomorrow Now's operational oversight. and as a result. it claims that SAP personnel and SAP customers had no access to Oracle intellectual property via Tomorrow Now. Siebel Systems and Hyperion. SAP recognized that Oracle had started to become a competitor in a market where SAP had the leadership. most notably those of PeopleSoft. used the accounts of former Oracle customers to systematically download patches and support documents from Oracle's website and to appropriate them for SAP's use. however. The complaint alleged that Tomorrow Now. Oracle Corporation would resort to a similar strategy. where one party would frequently voice strong negative comments about the other company. by advising SAP customers to get "OFF SAP" (a play on the words of the acronym for its middleware platform "Oracle Fusion for SAP").In recent[update] years. On March 22. the rivalry between the two companies has grown. On July 3. which provides discount support for legacy Oracle product lines. and saw an opportunity to lure in customers from those companies that Oracle Corporation had acquired. 2007. Oracle had already released Oracle Financials). In 2004 Oracle began to increase its interest in the enterprise-applications market (in 1989. Oracle filed a suit against SAP. and also by providing special discounts on licenses and services to SAP customers who chose Oracle Corporation products. A series of acquisitions by Oracle Corporation began. SAP's CEO Henning Kagermann stated that "Even a single inappropriate download is unacceptable from my perspective. Currently[update] Oracle and SAP also compete in the third-party enterprise-software maintenance and support market (the latter through its recently acquired subsidiary Tomorrow Now)." Additionally. We regret very much that this occurred.38 . Some analysts have suggested the suit could form part of a strategy by Oracle Corporation to decrease competition with SAP in the market for third-party enterprise software maintenance and support. 1 2 20 | P a g e Vendor SAP Oracle Applications Revenue (million$) 1949 1374 Market share (%) 30. competition between Oracle and SAP has increased. even developing into a feud between the co-founders of the two companies. 2007. Market share according to Gartner Dataquest Sr. SAP admitted that Tomorrow Now employees had made "inappropriate downloads" from the Oracle support web site.
For starting SAP GUI. Logging on to the System You can access SAP systems using front-end programs with a variety of designs. however. Several variants of the SAP GUI are available.44 14. accessible using a general front-end program.25 7. When you call up SAP Logon. The SAP GUI program connects the front-end computer with a specific SAP system.22 8. further descriptions refer to the SAP GUI for the Windows environment. SAP provides another program: SAP Logon. the SAP Logon program also enables logon load distribution using there sources available for the system selected. This file is normally preconfigured centrally and made available to end users. for example. The SAP GUI is the standard program for accessing almost all SAP solutions. the front end for the SAP Business Information Warehouse (SAP BW) is the Business Explorer (BEx). the SAP GUI (Graphical User Interface). During logon. All SAP solutions are. you never need to do this.3 4 5 The Sage Group Microsoft Dynamics SSA Technologies Global 1121 916 464 17. these variants are all graphically equivalent. but adapted for use in different environments. This list derives from a file on the front-end computer: saplogon.ini. For the sake of simplicity. in practice. 21 | P a g e . Theoretically. it displays a list of SAP systems for which you can start the logon process. you can specify the SAP system required at the command-line level when calling the SAP GUI program.
you will be prompted to enter the following information: user and password. If you have implemented a SingleSignOn (SSO) solution. The number of installed languages determines which languages your system supports. at the most once per day. On the logon screen. you can select a logon language supported by that system. the client field usually already contains an appropriate default value. you may not need to enter this information. the minimum being English and one other selected language. When logging on. 9. SAP systems can support a large number of languages.When logging on to an SAP system. you also have the option of using the new password pushbutton to change your password. You also have the option of specifying a client when logging on. The logon screen for an SAP system 22 | P a g e . Your system administrator can add additional text to your logon screen.
The data for a particular user within a client is called the user master record. If the same user logs on more than once. then for each subsequent logon. the system displays a warning message that offers the user the following three options: • • • Continue with this logon and end any other logons in the system Continue with this logon without ending any other logons in the system (this is Logged) Terminate this Logon Once you have logged on successfully.7. for instance. 23 | P a g e .User data is stored in the system by client. you can. the initial screen of the SAP system appears. this screen is also known as the SAP EASY ACCESS SCREEN. that is. even if your system has a client 810. but you will not have a user for client 200. log on to client 800 in your system. Multiple logons are logged as of SAP R/3 4. This is for reasons of both security and licensing.
6. The left side of the screen contains a tree hierarchy of the menus available to you in the SAP system. the graphic should not exceed 20 KB. You can find a detailed description of how to configure the graphic in SAP Easy Access under Extras → Administration information (if you have the correct authorization). You can display a typical screen (with various elements) by. You can also prevent the graphic from being displayed by either choosing the setting Low Speed Connection in the SAP Logon program (see SAP Note 161053). This graphic is made available centrally by your system administrator and cannot be customized by individual users. Screen Structure The SAP Easy Access screen is the default initial screen in SAP systems. You will then see this screen with the data for your own user: 24 | P a g e . Although it is transported in compressed form. followed by the Defaults tab page. for example. you can use the right side of the screen to display your company logo. Please note that the graphic is stored in the system and transported to the front end every time a user logs on. or by using Extras → Settings in the SAP Easy Access screen. choosing System → User profile → Own data.
The menus shown here depend on which application you are in. 25 | P a g e .An SAP screen can contain the following simple screen elements: • • Command field: you can start applications directly by entering their transaction code in the command field (this is hidden as default). Menu bar: the menu bar is the top line of any primary window in the SAP system. These menus may also contain cascading menus. or in the application itself under System → Status. in the status bar (see below). You can find the transaction code for an application either in the overview menu on the SAP Easy Access screen.
Once the design is determined. the corresponding function key setting is also displayed. Other elements include. it will affect many things such as how to perform a transaction and generate reports on SAP system. such as warnings and errors. Application toolbar: this shows the pushbuttons available in the application that you are currently in. for legal reason or for other specific business-related reason or purposes. profit centers. Checkboxes: checkboxes allow you to select several options from a group of fields. input fields and pushbuttons. The design is mainly determined by the business scenarios performed in an enterprise. for example. Title bar: the title bar names the function that you are currently in. Organizational units may be assigned to a single module (such as a sales organization assigned to Sales and Distribution (SD) module. the system displays a flag with the name or function of the pushbutton. sales offices. ENTERPRISE STRUCTURE OF SAP FICO SAP enterprise structure is organizational structure that represents an enterprise in SAP R/3 system. 6. etc. If appropriate. It consists of some organizational units which. for example. Organizational units handle specific business functions. Enterprise structure design is a fundamental process in a SAP implementation project. If they are not available in an application.• • • • • • Standard toolbar: The pushbuttons in the standard toolbar are shown on every SAP screen. You can also change the display variant to show. Organizational units include legal company entities. If you place the cursor over a pushbutton for a short time. are grouped together. pushbuttons that you cannot use on that screen are deactivated. Tab: this allows you to organize several screen areas to improve clarity. or to several modules (such as a plant assigned to Materials Management (MM) and Production Planning (PP) module). Status bar: the status bar displays information on the current system status. Its flexibility can integrate the structure of an enterprise by linking its organizational unit. SAP R/3 system can represent a complex enterprise structure. 26 | P a g e . the transaction code of the transaction you are currently in.
In SAP. The Company Code is the smallest organizational unit for which we can have an independent accounting department within external accounting. each with their own balanced set of financial books. The Controlling Area is the business unit where Cost Accounting is carried out. materials. In SAP. It is the central organizational element of Financial Accounting. for example. Besides company code. The client can be an enterprise group with several subsidiaries. in FICO module there is also another important organizational unit which is Controlling Area. A Company Code is a unit included in the balance sheet of a legally-independent enterprise. We can set up several company codes in one client in order to manage various separate legal entities simultaneously. required by law.• A Client is the highest-level element of all organizational units in SAP R/3 system. a client is represented by a unique 3-digit number. are created at company code level. At least there is one company code in a client. and vendors master data). An SAP client has its own master data (Data which is used long-term in the R/3 System for several business processes such as customers. a company within a corporate group (client). Balance sheets and Profit and Loss statements. Usually there is a 1:1 relationship between the controlling area and the • 27 | P a g e . a company code is represented by a unique 4-digit alpha-numeric for a specific client.
A plant is assigned to one company code.1: Define Company Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date Select 28 | P a g e Enterprise Structure → Definition → Financial Accounting → Define Company OX15 SONIA PUNSHI .company code. one controlling area can handle cost accounting for several company codes in one enterprise. • A plant is the place of production or simply a collection of several locations of material stocks in close physical proximity. Plant is used in Material Management (MM). and Plant Maintenance (PM) module. A Storage Location is a storage area comprising warehouses in close proximity. A Storage Location is represented by a unique 4-digit alpha-numeric for a specific plant. Production Planning (PP). • Enterprise Structure 11. Material stocks can be differentiated within one plant according to storage location (inventory management). For the purpose of company-wide cost accounting. A plant is represented by a unique 4-digit alphanumeric for a specific client. Storage locations are always created for a plant.
Check Company Code → Edit Company Code Data OX02 SONIA PUNSHI .Data provided: Field Name Company Company Name Name of Company 2 Street Postal Code City Country Language Key Currency Description Company Company Name Name of Company 2 Street Postal Code City Country Language Key Currency User Action and Values SP04 Sonia Punshi Sri Ganganagar 335001 Delhi India En INR Note 11. Copy. Choose 29 | P a g e Enterprise Structure → Definition → Financial Accounting → Edit. Delete.2: Define Company Code Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date 1.
Update the following: Field Name Title Name 30 | P a g e Description Title Name User Action and Values Company Sonia Punshi Notes Choose appropriate Title Enter the value .Data provided: Field Name Company Code Company Name City Country Currency Language Description Company Code Company Name City Country Currency Language User Action and Values SP04 Sonia Punshi Delhi IN INR EN Note 2. Choose Address or press Shift+F5 to enter the address details of the company code: 3.
3Assign Company Code to Company 31 | P a g e . Sonia Punshi D-83. Result Company code SP04 is created. 11. Sector-2 201301 Delhi IN 30 India English 129-4135956 Enter the value Enter the value Enter the value Enter the value Enter the value Leave it Blank Enter the value Click on Green tick and Save the Document.Search Term Street House number Postal code City Country Region Time zone Jurisdiction Code Language Telephone No. Search Term Street House number Postal code City Country Region Time zone Jurisdiction Code Language Telephone No.
Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date Data provided: No. 1 Co Code SP04 Company SONIA PUNSHI Enterprise Structure → Assignment → Financial Accounting → Assign company code to company OX16 SONIA PUNSHI
32 | P a g e
Result: Company code SP04 is assigned to company SP04.
11.4Define Fiscal Year Variant
Function / Object / Organizational element IMG Menu Financial Accounting (New) → Financial Accounting Global Settings (New) → Ledgers → Fiscal Year and Posting Periods → Maintain Fiscal Year Variant (Maintain Shortened Fiscal Year) OB29 SONIA PUNSHI
Transaction Code Transport Request Activity Date Choose Data provided: FV SA
Description Apr.- March
No. of Posting Period No. of Special Period 12 4
33 | P a g e
Click on New entries and fill the data as above and press enter and select fiscal year variant and double click on periods to enter the following fiscal year detail. Month 1 2 3 4 5 6 7 8 9
34 | P a g e
Day 31 28 31 30 31 30 31 31 30
Period 10 11 12 1 2 3 4 5 6
Year shift -1 -1 -1 0 0 0 0 0 0
10 11 12 31 30 31 7 8 9 0 0 0 Year Shift: Save year select 0 and Next year select -1. Result: Fiscal Year Variant SA is created for the company code SP04 35 | P a g e . Save the entries and back.
Field Name Variant Name Description Variant Key Name of the Variant User Action and Values SP04 SA Note Enter the input value Enter the input value 36 | P a g e . make the following entries.5: Assign Company Code to Fiscal Year Variant Function / Object / Organizational element IMG Menu Financial Accounting (New) → Financial Accounting Global Settings (New) → Ledgers → Fiscal Year and Posting Periods → Assign Company Code to a Fiscal Year Variant OB37 SONIA PUNSHI Transaction Code Transport Request Activity Date Data provided: On the Change view “Posting Periods: Define Variants” Overview screen.11.
Click on position write the company code and select your fiscal year and save the entries 11.6: Define Posting Period Variant Function / Object / Organizational element IMG Menu Financial Accounting → Financial Accounting Global Settings (New) → Ledgers → Fiscal Year and Posting Periods → Posting Periods → Define Posting Period OBBO SONIA PUNSHI Transaction Code Transport Request Activity Date Choose 37 | P a g e .
Result: Posting Period Variant SP04 is created. 11.7: Open & Close Posting Periods Function / Object / Organizational element 38 | P a g e .Data provided: Variant: SP04 NAME: Posting Period variant Save the entries.
Var.IMG Menu Financial Accounting → Financial Accounting Global Settings (New) → Ledgers → Fiscal Year and Posting Periods → Posting Periods → Open and Close Posting Periods OB52 SONIA PUNSHI Transaction Code Transport Request Activity Date Choose Data provided: On the Open and Close Posting Periods screen. To Fr Year To Year Fr. make the following entries. 39 | P a g e . A Fr. Result: Posting periods have been maintained for variant SP04. Year A/c A/c Per Per Per 2 1 2 SP04 + 12 2010 12 2010 13 2008 To Per 2 16 Year 2010 Save the entry.
11. Field Name Co. Code Variant Description Company Code Key Posting Period Key User Action and Values SP04 SP04 Note 40 | P a g e . Data provided: On the “Assign Company Code to Posting Period Variants” Overview screen.8: Assign Company Code to Posting Period Variant Function / Object / Organizational element IMG Menu Financial Accounting → Financial Accounting Global Settings (New) → Ledgers → Fiscal Year and Posting Periods → Posting Periods → Assign Variants to Company Code OBBP SONIA PUNSHI Transaction Code Transport Request Activity Date Click on position. make the following entries.
Save the document. Define Document Number Range Function / Object / Organizational element IMG Menu Financial Accounting → Financial Accounting Global Settings (New) → Document → Document Number Ranges → Documents in Entry View → Define Document Number Ranges for Entry View FBN1 SONIA PUNSHI Transaction Code Transport Request Activity Date Data provided: 41 | P a g e . 12.
make the following entries by Selecting Insert Interval push button or press Shift+F1 Result: Document number range has been created for company code SP04. On the number Range for Accounting Documents screen. On the Maintain Number Range Intervals screen.1: Define Field Status Group Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date 42 | P a g e Financial Accounting → Financial Accounting Global Settings (New) → Ledgers → Fields → Define Field Status Variants OBC4 SONIA PUNSHI . 2. 12. enter the company code 5001 and select the Change Intervals.1.
Choose Data Provided: FSYV: SK Field status name: Field Status Variant Enter the document. Then double click on Field Status Group Field Status Group 43 | P a g e Text .
44 | P a g e .1234 4567 7890 0123 Assets Liability Revenue Expenses Save the entries.
Field Name Co. stat. var.Cd Company Name City Fld.12.2: Assign Company Code to Field Status Variant Function / Object / Organizational element IMG Menu Financial Accounting → Financial Accounting Global Settings (New) → Ledgers → Fields → Assign Company Code to Field Status Variants OBC5 SONIA PUNSHI Transaction Code Transport Request Activity Date Click on position Data Provided: On the “Assign Company Code to Field Status Variant”: Overview screen. make the following entries. Description Company Code Key Name of the Company Code Field Status Variant Key User Action and Values SP04 SONIA PUNSHI DELHI SP04 Note Defaulted Defaulted Defaulted Assign the Field Status Variant which is maintained 45 | P a g e .
enter following data: Field Name Chart of Accts 46 | P a g e Financial Accounting → General Ledger Accounting (New) → Master Data → G/L Accounts → Preparations → Edit Chart of Accounts List OB13 SONIA PUNSHI Description Chart of Account ID User Action and Values SA Note . Chart of Account 13.1: Define Chart of Accounts as per Indian Requirements Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date Choose Data provided: On the Change View “List of All Chart of Accounts”: Overview screen.13.
Description Maintain Language Length of GL account number Controlling Integration Group Chart of Accts Status-Blocked Chart of Account Description Chart of Account maintenance language No of Digits of GL Account Code Chart of accounts EN – English 6 Check Check for the No.2: Assign Company Code to Chart of Accounts Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date Click on position 47 | P a g e Financial Accounting → General Ledger Accounting (New) Master Data → G/L Accounts → Preparations → Assign Company Code to Chart of Accounts OB62 SONIA PUNSHI . of Digits for the GL Creation of Cost Element Cost Elements Assignment of Group Chart of Account Blocking for creation of new GL Accounts Unchecked 13.
On the “Change view “Assign Company Code -> Chart of Accounts”: Overview screen. make the following entries: Field Name Company Code Company name City Chrt/Act. 14.Data provided: 1. Define Account Groups Function / Object / Organizational element 48 | P a g e . Description Company Code Company Code Description City Chart of Accounts Country specific Chart of Accounts User Action and Values SP04 Sonia Punshi Delhi SA Note Display Display Display Input the Value Leave Blank Save the Document Result: Chart of Accounts SA has been assigned to company code SP04. Cty Ch/ act.
The following entries should be maintained for chart of account LOI on Change View” G/L Accounts Groups”: Overview screen.IMG Menu Financial Accounting → General Ledger Accounting (New) Master Data → G/L Accounts → Preparations → Define Account Group OBD4 SONIA PUNSHI Transaction Code Transport Request Activity Date Choose Data provided: 1. Chart of Account SP04 SP04 SP04 SP04 Account Group 1 2 3 4 Name Asset Liability Expenses Revenue From Account 1 1001 2001 3001 To Account 1000 2000 3000 4000 49 | P a g e .
The following entries maintained for Chat of Account ZCAI on Maintain FI Configuration: Automatic Posting – Accounts screen. Retained Earnings account is specific to the Chart of Account. At the end of a fiscal year. the system carries forward the balance of the P&L account to the retained earnings account.Save the entries. 15. Define Retained Earnings Account Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date Choose Data provided: Assign a retained earnings account to each P&L account by specifying a P&L statement account type in the chart of accounts area. Field Name Chart of Accounts Transaction P&L statement Account Type Account Description Chart of Accounts Transaction Symbol to identification of P & L statement Account Type General Ledger Account User Action & Values SA BIL X Note Enter Chart of Account SP04 Defaulted and in display Will be assigned to all Expenses and Revenue GL Accounts System will carry forward the Profit or Financial Accounting → General Ledger Accounting (New) Master Data → G/L Accounts → Preparations → Define Retained Earnings Account OB53 SONIA PUNSHI 200004 50 | P a g e .
51 | P a g e . Define Tolerance Groups for G/L Accounts Function / Object / Organizational element IMG Menu Financial Accounting → General Ledger Accounting (New) → Business Transactions → Open Item Clearing → Clearing Differences → Define Tolerance Groups for G/L Accounts OBA0 SONIA PUNSHI Transaction Code Transport Request Activity Date Choose Data provided: Enter company code as SP04 and tolerance group description as default. 16.Save the entries Result: Retained Earnings account has been created.
1: Define Tolerance Groups for Employees Function / Object / Organizational element IMG Menu Financial Accounting → General Ledger Accounting (New) → Business Transactions → Open Item Clearing → Clearing Differences → Define Tolerance Groups for Employees OBA4 SONIA PUNSHI Transaction Code Transport Request Activity Date 52 | P a g e . Result: Tolerance Group for G/L account is maintained for company code SP04 16.Save the document entries.
Data provided: 1. to Description User Action and Values Keep blank. you predefine various amount limits for your employees with which you determine: • The maximum document amount the employee is authorized to post • The maximum amount the employee can enter as a line item in a customer or vendor account • The maximum cash discount percentage the employee can grant in a line item • The maximum acceptable tolerance for payment differences for the employee 2. make the following entries: Field Name Group Company code Currency Amount per document Amount per open item account item Cash discount per line item Amount Percent Cash discount Adj.000% Revenue: 50.000 10.00. On the Change view “FI Tolerance Groups for Users”: Overview screen.00 Revenue:1% Expense: 1% Revenue: Nil Expense: Nil Note Defaulted from Company Code 53 | P a g e .000 5. On the New Entries: Details of Added Entries screen. In this activity. No value to be entered SAM INR 5.00. select 3.00 Expense: 50.
Save the document entries. Result: Tolerance Group for Employees has been defined. 54 | P a g e .
1: Define Tax Procedure as Per Indian Legal Requirements Function / Object / Organizational element IMG Menu Financial Accounting → Financial Accounting Global Settings (New) → Tax on Sales/Purchases → Basic Settings → Check Calculation Procedure → Define Procedures OBYZ SONIA PUNSHI Transaction Code Transport Request Activity Date Choose Data provided: ○ On the Change View “Procedures”: Overview screen. 55 | P a g e .17. Tax Procedure 17. select procedure ZTAXIN and choose Control Data in the dialog box.
Data provided: Step 100 110 120 C. On the Change View “Control Data”: Overview screen.2. enter tax procedure. type BASB MWAS MWVS 100 100 MWS VST From Act key 56 | P a g e .
Result: Tax calculation procedure has been defined as per Indian Legal Requirements. 17.2: Assign Country India to Tax Procedure 57 | P a g e .Save the document entries.
Result: Tax calculation procedure has been assign as per Indian Legal Requirements.Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date Data provided: Assign tax procedure TAXSM to Country India Financial Accounting → Financial Accounting Global Settings (New) → Tax on Sales/Purchases → Basic Settings → Assign Country to Calculation Procedure OBBG SONIA PUNSHI Save the document entries. 58 | P a g e .
59 | P a g e . Define Tax Account Function / Object / Organizational element IMG Menu Financial Accounting → Financial Accounting Global Settings (New) → Tax on Sales/Purchases → Posting → Define Tax Accounts SONIA PUNSHI Transaction Code Transport Request Activity Date Data provided: Select chart of account and search out tax MWS and click on open and save.18.
Function / Object / Organizational element IMG Menu Financial Accounting → Financial Accounting Global Settings (New) → Tax on Sales/Purchases → Posting → Define Tax Accounts SONIA PUNSHI Transaction Code Transport Request Activity Date Select chart of account and search input VST and click on open and save. Result: Tax calculation procedure on sale and purchase has been created. 60 | P a g e .Go to account and select the output tax G/L account and save the document.
Define Tax Codes Function / Object / Organizational element 61 | P a g e .Go to account and select the input tax G/L account and save the document. 19. Result: Tax calculation procedure on sale and purchase has been created.
IMG Menu Financial Accounting → Financial Accounting Global Settings (New) → Tax on Sales/Purchases → Calculation → Define Tax Codes for Sales and Purchases FTXP SONIA PUNSHI Transaction Code Transport Request Activity Date Data provided: 1. And save the document and same as output tax@5% 62 | P a g e . Select country (IN) India. 2. Maintain Input tax @ 4% and Output tax@12% Press enter and fill the entries.
Link the input tax on G/L account ledger’s Income. And save the entries. And save the entries 63 | P a g e .Link the input tax on G/L account ledger’s Rent.
Define Customer Account Groups 20.20.1: Define Account Groups with Screen Layout (Customers) Function / Object / Organizational element IMG Menu Financial Accounting → Accounts Receivable and Accounts Payable → Customer Accounts → Master Data → Preparations for Creating Customer Master Data → Define Account Groups with Screen Layout (Customers) OBD2 SONIA PUNSHI Transaction Code Transport Request Activity Date 64 | P a g e .
On the Change View “Customer Account Groups” : Overview screen.2: Assign Number Ranges to Customer Groups Function / Object / Organizational element 65 | P a g e . make the following entries: Field Name Account group Name User Action and Values SP04 Customer of SGNR Result: Account groups have been specified for the customer master data. 20.Choose Data provided: 1.
Save the document entries.IMG Menu Financial Accounting → Accounts Receivable and Accounts Payable → Customer Accounts → Master Data → Preparations for Creating Customer Master Data → Assign Number Ranges to Customer Account Groups OBAR SONIA PUNSHI Transaction Code Transport Request Activity Date Click on position Data provided: Select number range 06 from the list and assign the same to domestic customer group SP04. 66 | P a g e .
Creation of Customer Function / Object / Organizational element IMG Menu Financial Accounting → Accounts Receivable and Accounts Payable → Customer Accounts → Master Data → Preparations for Creating Customer Master Data → Assign Number Ranges to Customer Account Groups FD01 SONIA PUNSHI Transaction Code Transport Request Activity Date Data provided: Account group and company code. 21. 67 | P a g e . Press enter.Result: Number range has been assign to customer group.
Then go to company code data and fill the necessary entries. 68 | P a g e .
select special G/L indicator ‘A’ 69 | P a g e .1Alternative Reconciliation for Customer Down Payments Function / Object / Organizational element IMG Menu Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Down Payment Received → Define Reconciliation Accounts for Customer Down Payments OBXR SONIA PUNSHI Transaction Code Transport Request Activity Date Data provided: On Maintain Accounting configuration: Special G/L – List. 21.Fill the necessary entries and save the document.
Click on down payment. enter reconciliation account (Debtor) and special G/L account (Advance for customer) 70 | P a g e . On Maintain Accounting configuration: Special G/L – Accounts screen.for down payment.
Save the document entries. 71 | P a g e . Result: Down payment has been created.
Define Vendor Account Groups 22.22.1: Define Account Groups with Screen Layout (Vendors) Function / Object / Organizational element IMG Menu Financial Accounting → Accounts Receivable and Accounts Payable → Vendor Accounts → Master Data → Preparations for Creating Vendor Master Data → Define Account Groups with Screen Layout (Vendors) OBD3 SONIA PUNSHI Transaction Code Transport Request Activity Date Data provided: On the Change View “Vendor Account Groups”: Overview screen. select the following: Field Name Account Group Name User Action and Values SP04 Vender of SGNR and enter 72 | P a g e .
Number Ranges to Vendor Groups Function / Object / Organizational element IMG Menu Financial Accounting → Accounts Receivable and Accounts Payable → Vendor Accounts → Master Data → Preparations for Creating Vendor Master Data → Assign Number Ranges for Assign Vendor Accounts OBAS SONIA PUNSHI Transaction Code Transport Request Activity Date Click on position Data provided Select number range 06 from the list and assign the same to domestic vendor group SP04. 73 | P a g e .Result: Account groups have been specified for the customer master data.
Save the document entries. 22. Result: Number range has been assign to vendor group.2: Define Alternative Reconciliation Account for Down Payments Function / Object / Organizational element IMG Menu Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Down Payment Made → Define Alternative Reconciliation Account for Down Payments 74 | P a g e .
enter reconciliation account (Creditor) and special G/L account (Advance to vender) and save the document 75 | P a g e . On Maintain Accounting configuration: Special G/L – Accounts screen. Click on down payment.Transaction Code Transport Request Activity Date Data provided: OBYR SONIA PUNSHI On Maintain Accounting configuration: Special G/L – List. select special G/L indicator ‘A’ for down payment.
Save the document entries.Down payment has been created. Result: Under & Over Payment has been created. 23. Under and Over Payment Create a G/L account and select expense ledger and make underpayment. Create a G/L account and select revenue ledger and make over payment. 76 | P a g e .
To link Over/under payment G/L to Chart of accounts Data provided: T-code: OBXL and select your chart of account and tick in debit and credit then select debit (under payment) and in credit select over payment.24. 77 | P a g e .
78 | P a g e .25. T-Code OBXU selects your chart of account and link the discount receive. Cash Discount Function / Object / Organizational element IMG Menu Financial Accounting → General Ledger → Master Record → G/L Account Individual → Edit G/L Account Centrally Transaction Code FSOO Discount allowed and Discount received Ledger Create Activity Date Data provided: T-Code OBXI selects your chart of account and link the discount allow.
Save the document. Define Terms of Payment Function / Object / Organizational element 79 | P a g e . 26. Save the document.
Result: 80 | P a g e .IMG Menu Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Incoming Invoices/Credit Memos → Maintain Terms of Payment OBB8 SONIA PUNSHI Transaction Code Transport Request Activity Date Data provided: On the Change View “Accounting Clerks “: Overview screen. and enter Save the document entries. select the following data.
Add interval. Result: Fixed Payment has been created. 81 | P a g e . ranges go to edit intervals. rent fix for month Data provided: T-Code FBN1.document no.X1 2010 8001 to 9000 T-Code FBD1 Save the document entries. Fixed Payment: Insurance.Term of Payment has been created.
To run entries Automatics Data provided: System – service – batch input – session Block select dbs Click on display error only Exit process process 82 | P a g e .
Click on Executive and go to system—Services---Batch Input---Sessions Data provided: Select the whole line and go to process and tick on display only 83 | P a g e .
84 | P a g e .
Park Entry Data provided: Invoice entries and then go to post and press post and this document not add in the G/L.27. Save the document. 85 | P a g e .
check and change of park entries Data provided: Go to document list and click on execute and double click on the park entries and Post. 86 | P a g e .Delete.
87 | P a g e .
Then click on 7004 document and open customer vendor invoice entries and post. 88 | P a g e .
Dunning Procedure Function / Object / Organizational element IMG Menu Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Dunning → Dunning Procedure → Define Dunning Procedure SP04 Transaction Code Transport Request Activity Date Data provided: Interval in day 10. Number of dunning 3. 89 | P a g e .28. Due item 1. Tick on standard transaction dunning.
Data provided: Tick on always dun and print all item. 90 | P a g e .
91 | P a g e .
92 | P a g e .Data provided: Write dunn level and dunning charges.
93 | P a g e .Data provided: Write minimum accounts.
94 | P a g e .Data provided: Write Dunning from in below and back and save the document.
28. Go to system then service. Go to schedule individual write start date . Go to sample print out write customer account no then click on print. Go to dunning print out and write output device then dunning print out is complete.1: Run Dunning Procedure Data provided: T-Code F150 write run date and double click on parameter and write dunning date and posting date. 95 | P a g e . tick on Immediately then write output device and schedule. company name and customer no then go to additional log customer account no and click on status and tick on yes then enter. output control write output device then click on clock.
then go to additional data.Data provided: Click on parameter. Data provided: Write current date. company code and customer no. 96 | P a g e .
Data provided: Write customer no and go to status and click on yes. Data provided: 97 | P a g e .
Go to schedule and press enter Data provided: Click on dunning printout and tick on immediately and also write output device. 98 | P a g e .
99 | P a g e .
Data provided: Click on sample printout and write output device and customer no.
100 | P a g e
101 | P a g e
29. Automatic Payment Programmer to vendor
Data provided: T-code: FBZP click on All company codes: write Company code SP04 and Sending company code SP04 and save it
102 | P a g e
103 | P a g e
Data provided: New entries and write Company code: SP04 and save the document.
Data provided: New entries fill the data which are below. Country code, payment method, description, Payment method classification: - check Posting details:-document payment SA and save the data.
104 | P a g e
payment method company code then paying company code SP04. 105 | P a g e .Data provided: New entries. Payment method: d and save the document.
Bank Key: 12345 106 | P a g e .Data provided: House Bank ICICI. Country IN.
Double click on bank account Company code Sam and House bank ICICI. 107 | P a g e .123301. Description house bank and bank account no. Currency INR and G/L Account: bank. Account Id SBI5.
108 | P a g e .
Data provided: Bank determination Block select paying company code 109 | P a g e .
Data provided: Double click on rating order Pmt method D currency INR ranking order House bank 1 ICICI 110 | P a g e .
1: Automatic payment transaction run 111 | P a g e . 29.Data provided: House bank ICICI pmt method D currency account id INR IC01 Save the document.
Pmt method D. date.Data provided: T-code: F110 Run date: 30.06.2010 ID : SP04 Data provided: Company code SP04. Vendor (1 to 9999999999) then go to additional log 112 | P a g e .
Data provided: Status yes proposal immediately enter 113 | P a g e .
Data provided: Double click on amount and relocate and payment method D. House Bank ICICI and House Bank Id IC01 and save and back then payment run. 114 | P a g e .
29.2: CUSTOMER LINE ITEM DISPLAY 115 | P a g e .
116 | P a g e .
Interest Calculation Data provided: Create G/L for Interest and T-Code is FS00 Revenue: Interest received and Interest indicator T-Code OB46 Interest Indicator SP Name Item interest Item Interest Interest calculation type P Data provided: Maintain General setting T-code is OB82. 117 | P a g e .30. Write interest indicator and calendar type G.
Define reference interest Rate.Data provided: Maintain reference interest rate and T-code is OBAC Fill following interest data. rate: SS. Ref int. Date from: 01:04:2010 Currency: INR 118 | P a g e . Long text: Interest. short text: Int.
rate: 10 119 | P a g e .Data provided: Maintain: Interest rate.04..2010. Int. Short text: Int. Effective from: 01. Reference: SONIA.
Term: debit interest arrears int. calendar.Data provided: Assign reference interest rate to interest indicator.2010. T-code: OB81.04. Sequential Number: 01. Effective From: 01. Interest reference: SONIA. indicator: SP. Int. 120 | P a g e . Currency: INR.
Account: Chart of Account. Click on Account. Symbol: 001 121 | P a g e . G/L to Automatic Posting.Data provided: Assign Int. Currency: INR. And T-code: OB41. Acc. G/L: Interest Receive.
Go in multiple delete all and back Posting control: Batch input session name: Sonia. Company code SP04. Date: 26.30.2B.1: Run Interest Calculation Data provided: T-code: F.2010 122 | P a g e .06. Interest indicator. Customer account: Change in Customer Master data T-code FD01. Further selection: Calculation period.
123 | P a g e .
31. select New Entries. Enter controlling area code. 124 | P a g e . choose “Maintain Controlling Area”. In the Choose activity. On the Change View ‘Basic Data’ overview screen. name. 3. Define Controlling Area IMG Menu Transaction Code Transport Request Activity Date Data provided 1. Enterprise Structure → Definition → Controlling → Maintain Controlling Area OX06 SONIA PUNSHI 2. select currency type and currency. and select assignment control from the drop down list.
Activate check boxes for Profit Center Accounting. Sales Order. And W. and commit management. 6. Cost Objects. Select ‘Activate Components’.4. order management. 125 | P a g e . Mark Component Active for Cost Centers. Projects. Commit mgmt. 5.
126 | P a g e .
INVOICE ENRIES OF ALL TRANSACTONS Data Provided: Describe in picture T-code FS50 127 | P a g e .32.
128 | P a g e .
Data Provided: Customer invoice Describe in picture T-code FB70 129 | P a g e .
Data Provided: Vendor invoice Describe in picture T-code FB60 130 | P a g e .
Data provided: customer invoice of tax Describe in picture T-code FB70 131 | P a g e .
132 | P a g e .
Data provided: vendor invoice of tax Describe in picture T-code FB60 133 | P a g e .
33. CARRY FORWARD RECEIVABLE / PAYABLE: T-CODE: /NF.07 134 | P a g e .
135 | P a g e .
33.1: BALANCE CARRY FORWARD LEDGER T-CODE: /NF.76 136 | P a g e .
137 | P a g e .
34. Define Financial Statement Versions Function / Object / Organizational element IMG Menu Transaction Code Transport Request Activity Date Data provided: On the Change View “Financial Statement Versions”: Details screen. enter the following: Financial Accounting → General Ledger Accounting (New) → Master Data → G/L Accounts → Define Financial Statement Versions OB58 SONIA PUNSHI 138 | P a g e .
Leave Blank Fun. Stat. Area Perm. Language EN Item Keys Auto TICK Chart of A/C SA Grp A/C No. Leave Blank Select Select Liabilities and click Enter all the items related to liability and check the boxes for display total. Select Current Liabilities and click Similarly select Assets and click 139 | P a g e .Fin. Version LOI Name Financial Statement Version for SAM Maint.
140 | P a g e .Result Financial Statement Version has been created.
34.1: To see the financial balance sheet Data provided: T-code: F.01 141 | P a g e .
142 | P a g e .
➢ Huge documentation. ➢ Not easy to understand.Limitations: ➢ High understanding of the process. ➢ Time consuming for implementation. ➢ Any user can change data of other users. ➢ If there is any error in any transaction it will affect other transaction. 143 | P a g e .
Conclusion ➢ SAP provides user friendly environment. flexible ➢ Structure and real time information for the users. integration of data. 144 | P a g e .
➢ One user can check all data.➢ The best part of SAP is accessibility. 145 | P a g e . ➢ Data can be access any time whenever required. ➢ Every organization can use SAP for their operations.
sap.nickmutt.sdn.ittoolbox.com www.sap.sap.com www.com www.Bibliography I have gathered all data from the SAP Help Menu & various websites like: www.com/India www.en.sap-img.SAP.com www.com 146 | P a g e .org/SAP_AG www.wikipedia.thespot4sap.com www.
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