You are on page 1of 54

MEETING DEFERRED UNTIL NOVEMBER 30, 2011

AGENDA
School Board Meeting
Wednesday, November 23, 2011 6:00 pm Board Chambers 33 Spectacle Lake Drive Dartmouth, NS

1.

CALL TO ORDER

2.

ELECTION OF CHAIR

3.

ELECTION OF VICE-CHAIR

4.

APPROVAL OF AGENDA

5.

AWARDS / PRESENTATIONS (Normally awards and presentations will be limited to 5 minutes the Chair may extend the time limit under unique circumstances.) 5.1 Chantel Arbuckle

6.

PUBLIC PRESENTATIONS

7.

APPROVAL OF MINUTES/BUSINESS ARISING FROM THE MINUTES October 26, 2011 (Regular Board)

8.

CORRESPONDENCE

9.

CHAIRS REPORT
Halifax Regional School Board 33 Spectacle Lake Drive Dartmouth NS B3B 1X7 T 902 464-2000 Ext. 2321 F 902 464-2420

The HRSB would appreciate the support of the public and staff in creating a scent-reduced environment at all meetings. Please turn off your cell phone. Usage is restricted to outside the Board Chambers. Thank you.

10.

SUPERINTENDENTS REPORT

11.

ITEMS FOR DECISION 11.1 Report #11-11-1323 Electoral Boundary Review Charles Clattenburg, Director, Operation Services, and Jill McGillicuddy, Planner

12.

COMMITTEE REPORTS (Committee reports will be limited to 5 minutes the Chair may extend the time limit under unique circumstances.) 12.1 Audit Committee 12.1.1 Report #11-10-1321 September 30, 2011, Quarterly Financial Update

12.2

Nova Scotia School Boards Association

13.

INFORMATION ITEMS 13.1 Report 11-10-1319 Occupational Health & Safety Quarterly Update April 1 to June 30, 2011 Mike Christie, Director, Human Resource Services and John Swales, Manager, Occupational Health & Safety

14.

NOTICE OF MOTION

15.

DATE OF NEXT MEETING Board Meeting December 14, 2011

16.

IN-CAMERA 16.1 16.2 Contract Terri Thompson, Director, Financial Services Financial Update - Terri Thompson, Director, Financial Services

17.

ADJOURNMENT

The HRSB would appreciate the support of the public and staff in creating a scent-reduced environment at all meetings. Please turn off your cell phone. Usage is restricted to outside the Board Chambers. Thank you.

Halifax Regional School Board 33 Spectacle Lake Drive Dartmouth NS B3B 1X7 T 902 464-2000 Ext. 2321 F 902 464-2420

Public x Private

Report No. 11-11-1323 Date: November 23, 2011

HALIFAX REGIONAL SCHOOL BOARD Electoral Boundary Review PURPOSE: To provide the Board with information regarding the schedule for responding to the Nova Scotia Utility and Review Boards desire to have Halifax Regional School Board review its electoral boundaries based on new electoral boundaries for Halifax Regional Municipality. On July 27, 2011, the Nova Scotia Utility and Review Board (NSUARB) released its decision regarding the number of electoral districts and councillors representing the Halifax Regional Municipality (HRM). The number of electoral districts and councillors has been reduced from 23 to 16 plus the Mayor. Based on this decision, HRMs electoral boundaries will be significantly altered for the October 2012 election. Nova Scotia Utility and Review Board determined the number of electoral boundaries and directed HRM to formulate the altered districts. HRM has provided two scenarios and gathered public comment regarding these proposed electoral district. HRM has appeared before the NSUARB to present its proposed electoral boundaries. It is in the mandate of the NSUARB to make the final determination of the electoral boundaries. This decision will be based on both public comment and legislative requirements. The primary consideration in electoral district reviews is voter equality, which endeavors to achieve relative parity across electoral districts and is measured by calculating and comparing the variances in the number of electors per district. The NSUARB has determined the acceptable variances in the number of voters per electoral district. The decision in respect of HRMs boundary application in 2004 application in part stated: as noted in its February 2004 municipal boundary decision respecting HRM, the Board now expects variances for relative parity between polling districts to be within +/- 10%, only allowing variances up to +/- 25% in extraordinary circumstances where the municipality provides a detailed written explanation confirming that factors such as community of interest or geography clearly justify the necessity of an increased variance in a polling district. (2004 NSUARB 78) Section 43 of the Education Act requires: in the year 1999 and every eighth year thereafter, every school board shall apply to the Utility and Review Board to confirm or change the number and boundaries of the electoral districts in the school district or school region. 1995-96, c.1, s. 43; 1998, c.18, s. 555
-1-

BACKGROUND:

In 2008, the Halifax Regional School Board submitted an application to NSUARB to change the number of electoral boundaries and Board members to eight elected members in addition to the Mikmaq and African Nova Scotian representative. NSUARB ordered that the number of electoral districts and elected members be reduced to eight. Section 42 of the Education Act states that A school board consist of such number of members, not less than eight nor greater than eighteen, as determined by order of the Utility and Review Board. As outlined, the Halifax Regional School Board would be required by the Education Act to apply to the Utility and Review Board to confirm or change the boundaries in 2016. However, HRSB has decided to file an application to the NSUARB to change its electoral districts for the following reasons: in accordance with Section 44 of the Education Act the UARB considers the boundaries of municipal polling districts and wards when it determines the electoral boundaries for school board districts; school board elections are held at the same time as municipal elections and HRSB is responsible for incidental election costs related to the election of its members and with vastly different electoral districts the cost would be significant; and closely aligned electoral boundaries between HRM and HRSB will lessen voter confusion. The number of elected Board members and districts will not be reduced; however, the geographical area of each district will be altered. CONTENT: During HRMs process, staff from HRM and HRSB worked collaboratively to determine mutually acceptable boundaries. Attachment 1 of this report depicts the proposed electoral boundaries as presented to the NSUARB by HRM. To meet HRM s mandate of having school board electoral boundaries identified by March 2011, it will be necessary for the HRSB to identify an action plan to meet this goal. An action plan to meet this mandate may include: Board approval of new electoral boundaries in early December 2011 based on two options o receiving NSUARB decision of HRM electoral boundaries by November 30,2011 and adopting new HRSB electoral boundaries based on that decision o In the absence of this decision, utilize the proposed HRM boundaries as presented to the NSUARB to create an option for the HRSB boundaries in the interim Based on the decision as outlined above, submit an application to NSUARB immediately after the Boards
-2-

decision in December requesting hearing dates scheduled as soon as possible. As part of the application, HRSB would request the right to amend the submission based on future information received by the Board such as, NSUARB decision of HRM electoral boundaries or public consultation feedback Public consultation to begin immediately after the Boards decision in December. These consultations may include, public advertisement, direct communications with the SACs, invitation of comments for comments via a special website address, and a public meeting in early January

COST: FUNDING:

N/A Election costs are under the purview of the Board Governance budget. Approved electoral boundaries to the Nova Scotia Utility and Review Board in December 2011 to enable the process. Appendix 1 Proposed overall electoral districts and individual district maps Senior Staff recommends that the governing Board approve: The proposed action plan; and Public consultation which will include: o public advertisement describing the Boards proposed electoral boundaries and requesting public comment to a special website address o direct communications with the SACs, invitation of comments for comments via a special website address, o a public meeting in early January requesting public submissions on the proposed electoral boundaries AUDIENCE Community via Web Public Advertisement RESPONSIBLE Doug Hadley Doug Hadley TIMELINE Immediately Follow the December Board decision Following the December Board decision Following the Board meeting Following the Board meeting

TIMELINE: APPENDICES:

RECOMMENDATIONS:

COMMUNICATIONS:

School Advisory Council Department of Education Halifax Regional Municipality


-3-

Danielle McNeilHessain Superintendent Olsen Selena Henderson

From:

For further information, please contact Charles Clattenburg, Director of Operations Services by way of e-mail at cclattenburg@hrsb.ns.ca or by phone at 464-2000 ext 2144 or Jill McGillicuddy, Planner Operations Services by way of e-mail at jmcgillicuddy@hrsb.ns.ca or at 464-2000 ext 2277. Full Board: November 30, 2011

To:

-4-

Appendix 1 District Maps Overall District Boundaries

Source: Halifax Regional School Board

-5-

Proposed District A

Source: Halifax Regional Municipality

-6-

Proposed District B

Source: Halifax Regional Municipality

-7-

Proposed District C

Source: Halifax Regional Municipality

-8-

Proposed District D

Source: Halifax Regional Municipality

-9-

Proposed District E

Source: Halifax RegionalMunicipality

- 10 -

Proposed District F

Source: Halifax Regional Municipality

- 11 -

Proposed District G

Source: Halifax Regional Municipality

- 12 -

Proposed District H

Source: Halifax Regional Municipality

- 13 -

Proposed District I

Source: Halifax Regional Municipality

- 14 -

Proposed District J

Source: Halifax Regional Municipality

- 15 -

Proposed District K

Source: Halifax Regional Municipality

- 16 -

Proposed District L

Source: Halifax Regional Municipality

- 17 -

Proposed District M

Source: Halifax Regional Municipality

- 18 -

Proposed District N

Source: Halifax Regional Municipality

- 19 -

Proposed District O

Source: Halifax Regional Municipality


- 20 -

Proposed District P

Source: Halifax Regional Municipality


- 21 -

Public Private

Report No. 11-10-1321 Date: November 9, 2011

HALIFAX REGIONAL SCHOOL BOARD September 30, 2011 Quarterly Business Plan and Financial Update

PURPOSE:

To provide the Board with the September 30, 2011 second quarter business plan and financial update report. The Audit Committee and Board are provided with a quarterly financial report to advise the Board on actual results compared to budget, to comment on variances and provide projections for the entire fiscal year. This report also includes an update on the status of business plan priorities and funded business plan initiatives. This quarterly reporting to the Audit Committee and Board continues on a timely basis throughout the year to highlight progress with the business plan priorities and budget.

BACKGROUND:

CONTENT:

The attached report covers to the end of the second quarter of the 2011-2012 fiscal year and includes the following: 1. Business Plan Priorities a status report on actions taken up to September 30, 2011, on business plan priorities approved for 2011-2012. In some instances, the report may also note planned activities for the remainder of the 2011-2012 school year. 2. Financial Report a financial report of actual revenues and expenditures for the period July 1, 2011, to September 30, 2011, year to-date amounts, and projections for the full year, along with an explanation of major variances. It should be noted that the Business Plan and Budget covers the period April 1, 2011, to March 31, 2012. However, most of the business plan priorities and budget initiatives are intended to be undertaken on a school year basis. Many of the new initiatives and spending plans in these documents are related to the new school year which commenced on September 1, 2011. While this report outlines many initiatives undertaken over the past six months, much activity and progress on priorities and initiatives will continue to be undertaken in the remaining months of the current school year. Progress has been achieved to-date on the priorities for 2011-2012. Results are being achieved as planned in most priority areas. Overall, projections indicate the Board is on track to meet the approved budget targets. It is still early in the new school year and staffing adjustments continue. However, results to-date are on target.

COST: FUNDING: TIMELINE: APPENDICES: RECOMMENDATIONS:

N/A N/A N/A Quarterly Business Plan and Financial Update September 30, 2011. It is recommended that the Audit Committee receive the September 30, 2011, Quarterly Business Plan and Financial Update report for information.

COMMUNICATIONS: AUDIENCE General Public and schools via web site RESPONSIBLE Doug Hadley TIMELINE Upon receipt by the Board

From:

For further information please contact Terri Thompson, Director of Financial Services, at 464-2000 extension 2220 or e-mail at tthompson@hrsb.ns.ca, or Kathryn Burlton, Manager of Accounting and Purchasing, at 464-2000 extension 2843 or e-mail at kburlton@hrsb.ns.ca Audit Committee November 9, 2011 Board November 23, 2011

To:

Filename: ktucker/Sep 30-11 Quarterly BP & Financial Update 11-10-1321

Quarterly Business Plan and Financial Update September 30, 2011


Introduction
This report provides information from staff on progress in implementing and achieving business plan priorities and a financial position update to the end of the second quarter of 2011-2012. The Board prepares an annual Business Plan that outlines goals and priorities for the upcoming year. Although the Business Plan covers the fiscal year (April 1 March 31), most of the priorities are planned on the basis of the school year (September 1 June 30). Staff has prepared this progress report on Business Plan priorities, including actions on priorities at the beginning of the 2011-2012 school year to provide a timely update on work planned and undertaken. This reporting is part of an accountability framework that provides assurance that the work of the Board is being directed to the Business Plan priorities and that the intended results are being achieved. Similarly, staff prepares a quarterly financial report for the Board to provide timely information on actual revenues and expenditures in relation to the approved budget. Projections are also provided to advise the Board on any variances that may occur in relation to the approved budget for the entire fiscal year. This allows action to be taken on a timely basis if projected results are not in line with the budget. This quarterly report is presented in two parts: 1. Business Plan Priorities update on progress in implementing the priorities for 2011-2012 to September 30, 2011. 2. Financial Report a report of actual revenues and expenditures for the second quarter of the 2011-2012 fiscal year, along with year to-date results, and projections for the remainder of the fiscal year.

Summary
Progress has been achieved on the priorities in the 2011-2012 Business Plan. Results are being experienced as planned in most areas and progress is being made in achieving the Boards goals. Financial results to the end of September 30, 2011 indicate the Board is tracking close to budget. Results will be monitored very closely over the remaining months of the fiscal year so that actions may be taken, where available, to ensure overall budget targets are met by year end.

1.

BUSINESS PLAN PRIORITIES


On June 11, 2011, the Board approved the Business Plan and Budget for the 2011-2012 fiscal year.

Page 1

September 30, 2011

The governing Board will be entering the final year of their four-year mandate during the 2011-2012 fiscal year. There have been many successes in the past year despite challenges of declining enrolment, aging school buildings, and the lowest per capita student funding in the province. The governing Board will continue to work with the Superintendent and Senior Staff in 2011-2012 to manage within the current provincial fiscal reality, continue to move forward with system improvement initiatives, and provide good governance and leadership. The Board members and Senior Staff undertook a formal business planning process leading to the development of priorities for 2011-2012. The Board reaffirmed the goal from the previous year to continue to improve student achievement and learning for all students, and added two additional goals during the final preparation of the business plan to achieve system-wide equity for students, and to ensure schools are safe and maintained to high standards. Priorities have also been developed to support each of these goals. Most of the work on these priorities is intended to be accomplished during the 2011-2012 school year. This second quarter report, which covers all of the activities undertaken since April 1, 2011, indicates that work is underway on most of these priorities. In some areas, this report may also highlight work planned to be undertaken for priorities during the remainder of this school year.

BUSINESS PLAN PRIORITIES 2011-2012

Business Plan Goal 1. To continue to improve student achievement and learning for all students.

Priorities a) Develop, implement and track success of the Early Literacy Intervention program Staff will adhere to the provincial framework Read to Succeed in the development of an Early Literacy Intervention Program. Upon development, the program will be shared with administrators and teachers. Throughout the implementation year, progress of grade one students will be tracked and

Progress to-date

The HRSB Early Literacy Support model was developed in alignment with the Department of Educations Succeeding in Reading framework. It is posted in document depot. The new model was shared in half day information sessions with principals (May 2011), grades primary and one teachers (June 2011), Early Literacy teachers (June 2011), Speech and Language Pathologists (June 2011) and all Resource teachers (Sept. 2011).

Page 2

September 30, 2011

Priorities shared. Further tracking will take place in subsequent years as students are monitored in grade two and three. b) Enhance the integration of technology in the classroom to promote student engagement Staff will begin the implementation of the Technology Strategy. This will include taking inventory of current hardware and software, supporting all grade five classroom teachers by the Technology Integration Leadership Teachers (TILT) through the Information Economy Initiative (IEIE), and monitoring implementation and growth in three technology pilot schools. .

Progress to-date An online Early Literacy Support data collection system is being developed and will be ready for schools to enter student assessment data by mid October.

A board-wide technology strategy was developed focusing on three priority areas: enhancing access, enriching learning opportunities and developing knowledge and skills. Three pilot schools were selected to enhance technology integration (Caledonia Junior High, Lakeview Elementary and Sir John A Macdonald High). Teacher surveys were completed to assess professional development needs and differentiated PD has begun in all 3 schools. Technology tools were provided to these three sites including, netbooks, iPods, iPads, LCD projectors, document cameras and software. Planning for professional learning has begun to support the technology IEIE roll out with our grade 5 teachers. A teacher from each elementary site has been selected as a leader to support this initiative.

c) Support exemplary teaching through instructional leadership development The Planning for Improvement Leadership Team will continue to focus on staying the course, instructional leadership, and closing the gap through all professional development offered to principals and vice-principals in this school year. Professional Learning Communities (PLCs) will be established for principals depending on areas of interest and need in relation to the priorities set by the PFI Leadership Team to direct the work of the board. Principal Collaborative Learning Groups will help guide principals growth as instructional leaders to improve student achievement with a focus on closing the achievement gap. The goal is to move beyond sharing successful practice and support the development of new skills and knowledge necessary to lead school improvement. Principals will come together four times during the year Guided by the reflective questions, principals will have an opportunity to select from a list of relevant topics which have been identified through previous principal PD and supervisor input. Each learning group will have a lead contact person. Supervisors assigned to a learning group will serve as the contact in supporting and facilitating the learning needs of the group. Learning goals and actions that arise from the meetings will be recorded and shared with the Supervisors. School Administration and Program staff will work collaboratively to support the learning

Page 3

September 30, 2011

Priorities

Progress to-date needs of the group. Groups will be created based on supervisor and principal regarding an area of learning which supports the principals professional growth. Principals will be encouraged to align their professional growth goals with this learning experience. Attention will be on strategies and resources required to move principal learning forward

As part of the focus on instructional leadership and closing the achievement gap, principals have identified areas that would help them to close the achievement gap and improve instructional practices within their school. Principals will be asked to reflect on the following two questions in choosing a topic for learning. What are the next steps in moving your school improvement plan along? What are the next steps in your learning to support the school improvement plan? Math, literacy and assessment, PFI and evaluation teams supported PLC work at sites as requested. Supported year two schools in the implementation of their mathematics and literacy strategies and their common assessments in PLCs. Data coaching support was provided to principals as requested. Principal learning groups about effective practice in mathematics took place with three groups of principals acting as a PLC.

d) Identify schools to participate in the attendance pilot option in Recommendation 8 from the Ministers Response to Promoting Student Engagement: Report of the Ministers Working Committee on Absenteeism and Classroom Climate All of the schools whose principals express an interest in participating in the two-year attendance pilot will be included. The Student Information System (iNSchool) will allow schools and the board to obtain better information to enable them to monitor Eleven high schools have been identified and are participating in the Attendance Pilot. A focus group has been held and options and interventions have been identified. The intention is to use the pilot not as a means to put students out of school but as an incentive to keep students in school. A meeting was held with all of the principals participating in the pilot. Discussion centered on strategies to be used, communication and

Page 4

September 30, 2011

Priorities attendance and identify trends to be better able to support schools in their efforts to engage students and parents. Credit recovery programs currently in place in the board will be reviewed to ensure consistency and success. e) To complete implementation of the provincial student information system in all schools The HRSB has scheduled a three year implementation of the new Student Information System (iNSchool) for our 137 schools. This year, we will be completing phase 2 implementation, focusing on all schools with junior high grades and half of our elementary schools. Professional development for (iNSchool) will include a system overview, scheduling tools, and teacher assessment and communication tools. The Student Services module software (TieNet) is scheduled to be launched in the late spring. Training and implementation in schools will begin as soon as the software is available.

Progress to-date the appeal committee at the school level. The pilot is just getting underway and there is no data at this time.

Program and School Admin staff have led professional development sessions with Student Information System (SIS) lead teams (administrator + 3-4 teachers) from every Phase 2 school in May/June 2011. The professional development focused on updates in regards to assessment, evaluation and reporting of student learning in the context of our Assessment, Evaluation and Communication of Student Learning policy. Updates included the new provincial report card template, the learner profile within the report card and revised report card grade descriptors. We supported the use of PowerTeacher Gradebook (within PowerSchool) to support effective classroom assessment practices around tracking, reporting and communicating student achievement. In June and September 2011, Program staff has worked on site to support schools in setting up the PowerTeacher Gradebook as well as implementing updates to assessment, evaluation and reporting practices. TieNet module development and training has gone on throughout the late spring and into September. This training has been conducted by the DOE with Board lead teachers. All High Schools were grouped as Phase 1 and have completed full implementation. All schools with junior high grades are grouped as Phase 2 (with the exception of those completed in Phase 1). These schools have begun the year using PowerSchool. They will have expanded functionality through the year as they become more confident and work out any implementation glitches. As an example, after teachers use Grade Book this term, the Parent Portal will be opened for Term 2 to allow parents to view real time grades and attendance data. The 84 remaining schools in our board are divided into Phase 3A and Phase 3B. The first half has begun training in September, with implementation beginning on December 5, the start of Term 2. This means they will be using PowerSchool as their student information system effective December 5, with staggered increasing functionality (Parent Portal) as described above. Phase 3B will start training in January and begin implementation on

Page 5

September 30, 2011

Priorities April 2, the start of Term 3.

Progress to-date

Professional development includes system overview, communication tools, incident tracking, assessment and evaluation tools, and scheduling. The availability of the Student Services Module (TieNet) does not match the implementation date for SIS. To bridge the gap, a template has been developed for schools in Microsoft Word. This can be used for the production and reporting of student IPPs until TieNet is available.

Page 6

September 30, 2011

Business Plan Goal 2. To achieve system-wide equity for students.

Priorities a) Continue to promote and encourage the selfidentification of all students Promoting self-identification continues to be a priority for the Halifax Regional School Board. The collection of this data will enable the board to identify student groups such as African Nova Scotian and Aboriginal learners in order that schools are better able to serve all students. Selfidentification will be an on-going item on the principals agenda in order to share successes and strategies.

Progress to-date

The self-identification process is ongoing in the HRSB. During the month of June there was an additional effort put into place at the High school level. Students were asked to identify their ancestry in class and a casual secretary was hired to input the data. The total number of students who have chosen to self-identify in our high schools is 3700. This represents over 25% of our high schools enrollment. The overall number of Aboriginal Students who have chosen to self-identify went from 67 last year to 92 this year, an increase of 37%. The overall number of students of African Descent who have chosen to self-identify went from 181 last year to 331 this year, an increase of 83%. High School principals were asked to share strategies as to the success at their site. The general belief is that there is a problem with the categories on the form as set by the Department of Education and through the Student Information System. We will continue to promote self-identification through new registrants, the IPP process, transitioning of students and enlist the support of partners such as the BEA. There will be continued emphasis on selfidentification at intervals in the school year. We hope to enlist the Student Support Workers as we go forward.

b) Through professional development, resources and support, focus on closing the achievement gap for students A collaborative and coordinated approach to supporting schools will be further developed by school administration and program. This will Through the Planning for Improvement Process sixteen schools were identified as requiring additional support to improve student achievement .The 16 elementary schools identified as requiring additional assistance were supported by a central office collaborative team (Program,

Page 7

September 30, 2011

Priorities include the collection, reviewing and sharing of student data. Focused support for schools identified through student data will be created and shared with schools, staff, and the governing Board. Monitoring changes in data and growth will be recorded.

Progress to-date Board Services, Human Resources and School Administration). Site specific conversations, professional development and coaching were provided in response to the schools needs. The focus of this support was to enhance teacher practice to improve student achievement. Additional resources such as text books and professional resources were provided. Some schools were provided additional PFI days for professional development which provided time to free up staff to collaborate with professional colleagues such as the math and literacy coach. The support will continue in a variety of ways and a major focus will be on the collection of data to determine next steps and the progress in student achievement.

c) Increase support and resources to assist schools in need. Within the Planning for Improvement framework, data will be used to identify schools requiring additional resources and staffing. Differentiated support and follow-up will be provided to schools as needed. In addition, extra classroom materials, books, and resources will be provided by the School Administration and Program Departments when funds are available. Some classroom resources have been purchased and are being distributed to assist schools identified as requiring additional resources to meet the needs of their students. These include mathematics manipulatives, teacher professional resources and professional books for principals. The staffing process has identified schools that are considered profile positions based on location, size and designations identified such as inner city and rural schools. In addition this year through the staffing process, careful consideration was given to schools supported through the PFI 16 Schools framework. This resulted in several schools being allocated additional staffing. Requests for Mathematics and Literacy coaching support were prioritized based upon school needs. Mathematics network learning communities (NLCs) were organized for the elementary and junior high (math) teachers in the J. L. Ilsley and Sir John A. MacDonald families of schools in response to needs. September site-based PD days were organized and supported for these two families of schools. d) Strengthen the focus and support for African Nova Scotian and Mikmaq students Staff will assist targeted schools with the hiring and training of 2.0 FTE Mikmaq Student Support Workers. Data will be collected on the number of students supported by both ANSSSW and MSSW. Staff will work with the Department of Education and other partner groups such as the Black 2.0 FTE Mikmaq Student Support Workers have been hired and a third is in the interview phase. Data is being collected on the number of students receiving direct support from ANSSSW and MSSW staff and will be reported on in third quarter. The African Nova Scotian Coach initiative: Teachers in the three schools participated in ongoing professional learning focusing on the meaning of Afrocentricty to Defining Culture &

Page 8

September 30, 2011

Priorities Educators Association to further encourage participation in self-identification. A review of the support offered by student support workers will be developed and shared with school principals and vice-principals. Staff will continue to support and monitor the pilot African Nova Scotian Coach initiative at Ross Road, Nelson Whynder, and Harbour View schools to measure effectiveness of improved teacher understanding of cultural competence and change in practice that will lead to improved student achievement for African Nova Scotian students.

Progress to-date Examining African Culture/Axioms. Historical information related to the communities, cultural relevant information, case studies and historical documents were distributed in order to gain a better understanding of the African Nova Scotian students. Collaboration took place between the African Nova Scotian, Math and Literacy Coaches to discuss the support provided to individual teachers so they could work together to provide an integrated approach. A number of teachers at all three schools were provided programming within an Afrocentric framework and teaching strategies to engage African Nova Scotian learners. The African Nova Scotian Coach attended professional development sessions related to coaching and cultural relevance to further develop her expertise within the role. Information was collected from all three schools at the end of year 1 to determine the strengths of the role and next steps for support.

e) Develop a plan for the effective and sustainable delivery of French Immersion Staff will create a communication plan, including feedback from SACs on the French Immersion report. Further examination of recommendations found in the review will be carried out. A detailed response will be submitted to the governing board as part of the budget deliberations for 2012-13. f) Increase inter-agency collaboration to provide services to our students Staff will further develop the working relationship of agencies for whom we work closely with such as IWK; Chair, Sun Life Mental Health; Child and Youth Strategy; Capital Health; and Health and Wellness. We continue our collaboration with the IWK around the cost sharing of the nurse hired as the Coordinator of support for Students with Health Care Needs. Ongoing collaboration with the Chair, Sun Life Mental Health including participation in the July Mental Health in Schools Symposium and planning for the in servicing of grade nine Healthy Living teachers on the high school mental health curriculum. Expansion of the Schools Plus initiative to two additional schools in September with the addition of two Community Outreach Workers. In May 2011 Jim Gunns report, The Delivery of French Immersion was released at a HRSB Board meeting. This report was shared in September with all HRSB SACs with the request to provide feedback.

Page 9

September 30, 2011

Priorities

Progress to-date Monthly meetings with the Capital Region Child and Youth Strategy regional table which includes representatives from Community Services, Mental Health, IWK, Health and Wellness and Justice. Collaboration occurred with the IWK and Public Health to develop and or revise the following policies: Life-Threatening Allergies, Severe Medical Conditions, Administration of Medication and Communicable Diseases, Illnesses and Infections. A collaborative meeting was held with Public Health and senior high principals to discuss and share feedback on the effectiveness of Youth health Centres. Continued our collaborative partnership with the IWK, Heart and Stroke, HRM, Capital Health, Dalhousie University, NS Dept of Health and Wellness through the Stepping up Physical Activity Strategy to increase physical activity in schools. Formed a stronger connection with Public Health regarding health promoting schools.

Page 10

September 30, 2011

Business Plan Goal 3. To ensure schools are safe and maintained to high standards.
Priorities a) Continue to focus on anti-bullying initiatives The Board will further promote and develop awareness around positive school culture and antibullying initiatives including bi-monthly system-wide events such as Stand Up Against Bullying Day (September), social media, advertising on busses and using our board website to promote anti-bullying initiatives. There will be continued work supporting high schools. Two potential frameworks are showing promise in Nova Scotia schools student-led conferences and restorative approaches. Both are consistent with the Department of Education PEBS mandate and provide schools with age-appropriate strategies to resolve conflict and promote positive school cultures. School Administration will work with administrators to use data to track progress and identify areas for continued focus. School Administration has promoted various regional and national anti-bullying events with schools. Events such as Pink T-shirt day, National Bullying Awareness Week, Canadian Pink Shirt Day, Pinwheels for Peace, and activities associated with these events are highlighted. Pink T-shirt clings have been distributed to all schools in the HRSB. Anti-bullying messages and messages of positive school culture are developed for schools to insert in their newsletters. Restorative approaches support proactive and reactive strategies and responses to bullying; it provides a way of understanding the nature of bullying in a relational model, rather than just identifying bullying behaviours and reacting to them. Some of the elementary schools and one high school have been receiving training in the restorative framework. The training provides a process to actively engage the school and the community in developing strategies to respond to bullying and to develop positive relationships. One of the high schools has received a grant from the Department of Justice to adopt student-led conferencing. The high schools were provided with professional development focused on student behavior and the knowledge, skills and attitudes that builds positive student-teacher relationships. Schools will be collecting data that identifies students who may require behavior support; data from guidance referrals, school planning team referrals and incident tracking referrals. Progress to-date

b) Decrease the number of workplace related injuries The Board will further promote and develop employee awareness regarding the prevention of workplace injuries. In consultation with WCB, our unions, and other stakeholders, staff will provide professional development on safety in the workplace Operations Managers and Supervisors attended a Preventing Workplace Injuries session facilitated by WCB (Feb 11) and WCB may be available to facilitate further sessions. The board has and continues to deliver Nonviolent Crisis Intervention training to employees at all levels. NSGEU is facilitating Working Towards Bully-Free Workplaces sessions to their members and others on an as requested basis.

Page 11

September 30, 2011

Priorities and will further develop our return-to-work strategies.

Progress to-date NSUPE has actively taken part with HRSB in professional development days and will continue to do so. The Abilities Team continues to meet monthly with WCB Case Managers in the management of claims and the timely and safe re-entry to the workplace to prevent further injury and or time loss. There are currently six claims in appeal status and HRSB is actively participating to reduce overall injury costs, and thus indirect costs and payroll premiums.

c) Finalize the 10-year capital plan for submission to the Department of Education The Board has received for information from staff a 10-year Capital Plan that prioritizes the boards facility needs. Further consultation will be carried out in preparation of the final approval of the Board before the Capital Plan is submitted to the Department of Education for consideration. d) Finalize and implement an energy performance contract The Board had a consultant review the energy utilization and mechanical infrastructure of schools. The resulting report recommends the expenditure of $32.3 million on upgrades to schools. The upgrades would result in savings that would pay the $32.3 million in costs over 10 years. Board staff will seek final approval from the Department of Education to enter into an energy performance contract allowing the project to proceed and pay the costs through the savings. Carry out energy retrofit with available funding from DOE and negotiate final settlement on the overall energy per contract. Revising capital plan and developing a plan for school consultation based on the revised plan.

Page 12

September 30, 2011

2.

FINANCIAL REPORT
The following report outlines the General Fund and Supplementary Fund results for the three month period ending September 30, 2011, as well as year to-date results and projections for the remainder of the fiscal year. The statements report a projected net deficit of $692,100, but also include a planned use of accumulated surplus in the amount of $725,400. This amount relates to the designation for accumulated surplus for Capital Amortization. As assets are amortized, the future value resides in the Boards accumulated surplus, and does not come from current years operations. This results in a projected General Fund operating surplus of $33,300. It is difficult to accurately project results for the remaining half of the fiscal year at this point. Staffing adjustments are still occurring and substitutes, utilities, and snow removal costs for the last six months of the fiscal year are difficult to predict at this time. Based on results todate and barring any unusual circumstances, it is anticipated that budget targets can be met. The variance analysis at the end of this report provides explanations for significant variances from budget or from the same period last year. The Supplementary Fund budget amounts were presented and approved before final figures were confirmed by Halifax Regional Municipality. The final revenue allocation to HRSB is $14,700 lower than budgeted. Despite this variance, results to date indicate that the Supplementary Fund is projected to meet budget targets by year-end with no major issues.

Page 13

September 30, 2011

GENERAL FUND SUMMARY OF REVENUES AND EXPENDITURES

SEPTEMBER 30, 2011


Actual Jul - Sep 2011-2012 REVENUE Province of Nova Scotia
Formula Funding Provincial Initatives Other Provincial Initiatives and Grants 63,352,996 2,518,136 1,121,187 135,011,807 4,769,958 3,999,417 269,676,500 8,632,900 7,415,900 50.1% 55.3% 53.9% 269,701,800 8,632,000 8,291,500 100.0% 100.0% 111.8% -25,300 900 -875,600 137,108,017 4,860,409 3,783,171
R1 R2 R3

Actual Year to Date 2011-2012

Budget 2011-2012

% Budget Utilized

Projection 2011-2012

Proj% Bud Util

Projected Budget Variance

Actual Year to Date 2010-2011 Line

Subtotal Halifax Regional Municipality


Mandatory Contribution

66,992,319 143,781,182 285,725,300

50.3% 286,625,300

100.3%

-900,000 145,751,596

24,942,425

49,884,850

99,769,700

50.0%

99,769,700

100.0%

48,488,400

R4

Subtotal Government of Canada


Adult ESL French Special Projects Minority Official Language Other Projects

24,942,425

49,884,850

99,769,700

50.0%

99,769,700

100.0%

48,488,400

387,416 107,782 247,251 466

965,447 107,782 247,251 34,663

2,114,400 248,200 288,800 0

45.7% 43.4% 85.6% n/a

2,114,400 248,200 320,100 75,700

Subtotal Board Generated Revenues


FLEC's Program Investment Income Summer School Fees Facilities Rental EXCEL - Before and After School Program International Services Miscellaneous

742,915

1,355,142

2,651,400

51.1%

2,758,400

100.0% 100.0% 110.8% n/a 104.0%

0 0 -31,300 -75,700

796,859
165,538 193,417 29,402

R5 R6 R7 R8

-107,000

1,185,216

14,909 138,483 11,000 249,798 745,089 447,456 -75,884

227,495 180,780 20,716 283,662 2,609,551 1,057,519 143,328

290,900 250,000 35,000 849,100 6,988,400 2,514,700 44,500

78.2% 72.3% 59.2% 33.4% 37.3% 42.1% 322.1%

300,800 305,800 20,700 797,900 6,902,500 2,621,200 97,800

103.4% 122.3% 59.1% 94.0% 98.8% 104.2% 219.8%

-9,900 -55,800 14,300 51,200 85,900 -106,500 -53,300

434,789 107,524 35,385 271,206 2,796,888 1,002,758 103,100

R9 R10 R11 R12 R13 R14 R15

Subtotal TOTAL REVENUE

1,530,850

4,523,051

10,972,600

41.2%

11,046,700

100.7% 100.3%

-74,100

4,751,649

94,208,509 199,544,226 399,119,000

50.0% 400,200,100

-1,081,100 200,176,861

Page 14

September 30, 2011

GENERAL FUND SUMMARY OF REVENUES AND EXPENDITURES

SEPTEMBER 30, 2011


Actual Jul - Sep 2011-2012 EXPENDITURES SCHOOL ADMINISTRATION Salaries - Teachers
Classroom Special Education Student Support Library and Guidance Teacher Administrators Board Administration Substitutes 37,284,214 4,771,907 1,952,390 1,207,494 5,175,700 355,410 653,611 80,609,104 10,324,363 4,776,129 2,581,042 11,314,169 778,707 4,379,684 164,082,600 21,786,900 8,565,500 5,337,700 23,253,300 1,510,200 12,077,300 49.1% 47.4% 55.8% 48.4% 48.7% 51.6% 36.3% 164,617,700 21,463,400 8,512,700 5,301,000 23,112,100 1,525,300 12,092,100 100.3% 98.5% 99.4% 99.3% 99.4% 101.0% 100.1% -535,100 323,500 52,800 36,700 141,200 -15,100 -14,800 81,261,512 10,182,518 5,115,502 2,625,932 10,724,704 757,868 4,170,995
S1 S2 S3 S4 S5 S6 S7

Actual Year to Date 2011-2012

Budget 2011-2012

% Budget Utilized

Projection 2011-2012

Proj% Bud Util

Projected Budget Variance

Actual Year to Date 2010-2011 Line

Subtotal Salaries - Non-Teachers


Educational Program Assistants Library Support Specialists School Secretaries Board Administration Student Support Security Lunch Supervision

51,400,726 114,763,197 236,613,500


3,960,727 142,135 484,825 31,770 137,479 20,783 468,615 8,663,723 286,549 2,184,919 92,632 294,792 47,148 830,961 18,783,800 617,800 5,732,100 201,000 657,200 110,700 2,309,500

48.5% 236,624,300
46.1% 46.4% 38.1% 46.1% 44.9% 42.6% 36.0% 18,559,700 608,300 5,693,000 195,500 647,500 110,700 2,309,500

100.0%
98.8% 98.5% 99.3% 97.3% 98.5% 100.0% 100.0%

-10,800 114,839,031
224,100 9,500 39,100 5,500 9,700 0 0 8,438,654 285,332 2,025,065 106,070 266,527 42,942 812,589
S8 S9 S10 S11 S12 S13 S14

Subtotal Benefits
Statutory Medical/Dental/SalCon Service Awards Pension

5,246,334
2,911,779 632,017 515,325 577,507

12,400,724
7,964,276 1,403,089 1,030,650 1,218,742

28,412,100
14,194,200 2,901,600 2,060,900 2,623,200

43.6%
56.1% 48.4% 50.0% 46.5%

28,124,200
14,279,100 2,896,000 2,061,300 2,637,900

99.0%
100.6% 99.8% 100.0% 100.6%

287,900
-84,900 5,600 -400 -14,700

11,977,179
7,752,051 1,411,128 1,034,550 1,136,275
S15 S16 S17 S18

Subtotal

4,636,628

11,616,757

21,779,900

53.3%

21,874,300

100.4%

-94,400

11,334,004

Student Services
Travel - Student Services Other Non Salary Expenditures 6,342 3,722 30,726 8,402 89,500 25,000 34.3% 33.6% 89,500 25,000 100.0% 100.0% 0 0 35,057 3,429
S19 S20

Subtotal

10,064

39,128

114,500

34.2%

114,500

100.0%

38,486

Page 15

September 30, 2011

GENERAL FUND SUMMARY OF REVENUES AND EXPENDITURES

SEPTEMBER 30, 2011


Actual Jul - Sep 2011-2012 Program Support Resources
Classroom Supplies and Equipment School Technology Data Lines Circuit/Resource Travel Textbook Credit Allocation Other Non Salary Expenditures Other Projects 495,885 75,762 113,476 19,292 265,325 217,802 -486 1,263,954 155,470 225,057 89,294 1,021,511 339,905 90,625 3,807,800 731,000 648,600 187,100 2,531,500 595,000 168,500 33.2% 21.3% 34.7% 47.7% 40.4% 57.1% 53.8% 3,807,800 731,000 648,600 187,100 2,531,500 635,000 301,400 100.0% 100.0% 100.0% 100.0% 100.0% 106.7% 178.9% 0 0 0 0 0 -40,000 -132,900 1,178,924 38,447 274,546 93,990 1,330,566 175,341 78,744
S21 S22 S23 S24 S25 S26 S27

Actual Year to Date 2011-2012

Budget 2011-2012

% Budget Utilized

Projection 2011-2012

Proj% Bud Util

Projected Budget Variance

Actual Year to Date 2010-2011 Line

Subtotal Administration
Supplies and Materials Other Non Salary Expenditures

1,187,055

3,185,814

8,669,500

36.7%

8,842,400

102.0%

-172,900

3,170,557

45,233 6,552

75,103 14,941

205,000 37,900

36.6% 39.4%

205,000 37,900

100.0% 100.0%

0 0

79,990 14,699

S28 S29

Subtotal Professional Development


System Leadership

51,785

90,044

242,900

37.1%

242,900

100.0%

94,689

1,524

12,307

100,000

12.3%

100,000

100.0%

48,618

S30

International Services
Revenue Expenditure

447,456 278,727 Net Revenue 168,729

1,057,519 869,162 188,358

2,514,700 2,045,500 469,200

42.1% 42.5% 40.1%

2,621,200 2,156,200

104.2% 105.4% 99.1%

-106,500 -110,700 4,200

1,002,758 762,202 240,555

S31 S32

465,000

Summer School
Revenue Expenditure

11,000 24,314 Net Revenue -13,314

20,716 24,764 -4,048

35,000 35,000 0

59.2% 70.8%

20,700 24,800

59.1% 70.9%

14,300 10,200 4,100

35,385 43,130 -7,745

S33 S34

-4,100

Adult and Community Education


FLEC's - Night School Nova Scotia Student Adult Literacy 356 39,461 8,005 113,784 34,900 256,000 22.9% 44.4% 34,900 256,000 100.0% 100.0% 0 0 7,349 125,585
S35 S36

Subtotal Total School Administration

39,817

121,789

290,900

41.9%

290,900

100.0% 100.0%

132,933

62,876,972 143,123,686 298,303,800

48.0% 298,394,500

-90,700 142,440,830

Page 16

September 30, 2011

GENERAL FUND SUMMARY OF REVENUES AND EXPENDITURES

SEPTEMBER 30, 2011


Actual Jul - Sep 2011-2012 PROGRAM Salaries - Teachers
Special Education Student Support Board Administration 1,200,662 91,106 617,224 2,601,068 270,728 1,396,045 5,509,900 430,400 2,749,500 47.2% 62.9% 50.8% 5,398,200 400,500 2,791,700 98.0% 93.1% 101.5% 111,700 29,900 -42,200 2,583,593 273,123 1,373,155
P1 P2 P3

Actual Year to Date 2011-2012

Budget 2011-2012

% Budget Utilized

Projection 2011-2012

Proj% Bud Util

Projected Budget Variance

Actual Year to Date 2010-2011 Line

Subtotal Salaries - Non-Teachers


Board Administration Student Services Secretaries

1,908,993

4,267,841

8,689,800

49.1%

8,590,400

98.9%

99,400

4,229,871

60,850 13,982

130,306 76,289

280,200 210,100

46.5% 36.3%

356,700 205,100

127.3% 97.6%

-76,500 5,000

160,141 75,864

P4 P5

Subtotal Benefits
Statutory Medical/Dental/SalCon Service Awards Pension

74,832

206,595

490,300

42.1%

561,800

114.6%

-71,500

236,005

72,191 10,614 23,225 7,672

247,477 24,485 46,450 21,269

419,300 55,200 92,900 50,600

59.0% 44.4% 50.0% 42.0%

417,000 53,900 92,900 49,800

99.5% 97.6% 100.0% 98.4%

2,300 1,300 0 800

241,038 28,206 42,850 23,334

P6 P7 P8 P9

Subtotal

113,702

339,681

618,000

55.0%

613,600

99.3%

4,400

335,428

Special Education and Student Support


Tutors/Support for Alternative Arrangements Supplies and Materials Assistive Technology Equipment Innovation Challenge/Spec Ed Pilot Projects SEIRC Travel - Student Services Contracted Services 3,529 11,911 60,204 75,611 6,091 8,895 22,010 49,163 22,491 91,237 170,355 6,428 42,254 276,048 90,000 198,000 286,700 391,100 81,000 103,100 777,500 54.6% 11.4% 31.8% 43.6% 7.9% 41.0% 35.5% 90,000 203,200 286,700 391,100 81,000 103,100 872,700 100.0% 102.6% 100.0% 100.0% 100.0% 100.0% 112.2% 0 -5,200 0 0 0 0 -95,200 44,458 76,612 144,188 200,697 26,118 41,965 215,160
P10 P11 P12 P13 P14 P15 P16

Subtotal Program Support Resources


Supplies and Materials Provincial Program Initiatives and Projects

188,250

657,976

1,927,400

34.1%

2,027,800

105.2%

-100,400

749,197

174,070 346,367

354,360 1,252,556

354,000 3,748,200

100.1% 33.4%

385,300 4,163,300

108.8% 111.1%

-31,300 -415,100

154,481 1,643,235

P17 P18

Subtotal

520,437

1,606,916

4,102,200

39.2%

4,548,600

110.9%

-446,400

1,797,716

Page 17

September 30, 2011

GENERAL FUND SUMMARY OF REVENUES AND EXPENDITURES

SEPTEMBER 30, 2011


Actual Jul - Sep 2011-2012 Administration
Supplies and Materials Other Non Salary Expenditures 8,832 6,044 15,886 17,646 70,000 76,000 22.7% 23.2% 70,000 76,000 100.0% 100.0% 0 0 36,537 19,514
P19 P20

Actual Year to Date 2011-2012

Budget 2011-2012

% Budget Utilized

Projection 2011-2012

Proj% Bud Util

Projected Budget Variance

Actual Year to Date 2010-2011 Line

Subtotal Professional Development


Curriculum Implementation Health Promotion Literacy Implementation Mathematics Implementation Assessment and Evaluation Planning for Improvement Student Services RCH

14,876

33,532

146,000

23.0%

146,000

100.0%

56,051

23,420 693 70,392 321 7,809 1,164 2,267 16,825

73,667 9,384 127,989 6,307 10,528 12,848 94,164 74,026

457,200 78,300 335,200 222,900 160,000 145,000 65,700 255,000

16.1% 12.0% 38.2% 2.8% 6.6% 8.9% 143.3% 29.0%

431,000 56,000 438,900 95,700 134,300 254,000 168,500 341,100

94.3% 71.5% 130.9% 42.9% 83.9% 175.2% 256.5% 133.8%

26,200 22,300 -103,700 127,200 25,700 -109,000 -102,800 -86,100

135,166 5,257 117,386 26,767 8,429 28,225 22,027 39,848

P21 P22 P23 P24 P25 P26 P27 P28

Subtotal Total Program

122,890 2,943,981

408,913 7,521,454

1,719,300 17,693,000

23.8% 42.5%

1,919,500 18,407,700

111.6% 104.0%

-200,200 -714,700

383,104 7,787,372

BOARD SERVICES Board Governance


Honoraria and Benefits Supplies and Materials NSSBA Dues Other Non Salary Expenditures 25,617 539 0 7,028 51,233 2,523 100,000 31,589 102,600 5,000 100,000 110,400 49.9% 50.5% 100.0% 28.6% 102,500 5,000 100,000 110,400 99.9% 100.0% 100.0% 100.0% 100 0 0 0 49,683 968 100,000 57,371
B1 B2 B3 B4

Subtotal Board Services


Salaries Benefits Supplies and Materials Professional Services Other Non Salary Expenditures

33,184

185,345

318,000

58.3%

317,900

100.0%

100

208,022

204,367 26,002 10,375 106,933 16,487

546,226 79,225 35,620 129,592 25,975

1,308,500 180,500 103,200 370,000 76,000

41.7% 43.9% 34.5% 35.0% 34.2%

968,900 164,600 103,200 370,000 76,000

74.0% 91.2% 100.0% 100.0% 100.0%

339,600 15,900 0 0 0

718,508 93,662 56,588 159,346 31,225

B5 B6 B7 B8 B9

Subtotal Professional Development Total Board Services

364,165 3,381 400,730

816,638 3,540 1,005,524

2,038,200 25,000 2,381,200


Page 18

40.1% 14.2% 42.2%

1,682,700
25,000

82.6% 100.0% 85.1%

355,500 0 355,600

1,059,330 6,575 1,273,927


September 30, 2011
B10

2,025,600

GENERAL FUND SUMMARY OF REVENUES AND EXPENDITURES

SEPTEMBER 30, 2011


Actual Jul - Sep 2011-2012 OPERATIONS SERVICES Administration
Salaries Benefits Travel Other Non Salary Expenditures 395,737 79,697 5,155 9,615 810,690 176,355 12,744 23,003 1,726,400 362,700 53,000 59,000 47.0% 48.6% 24.0% 39.0% 1,723,800 354,200 53,000 59,000 99.8% 97.7% 100.0% 100.0% 2,600 8,500 0 0 803,796 174,800 22,762 22,604
O1 O2 O3 O4

Actual Year to Date 2011-2012

Budget 2011-2012

% Budget Utilized

Projection 2011-2012

Proj% Bud Util

Projected Budget Variance

Actual Year to Date 2010-2011 Line

Subtotal Custodial Services


Salaries Benefits Supplies and Equipment Building Rental Expense Contracted Services

490,205

1,022,792

2,201,100

46.5%

2,190,000

99.5%

11,100

1,023,962

2,628,344 905,495 155,458 399,682 222,393

5,759,536 1,839,186 335,674 797,268 339,662

12,462,300 3,986,600 812,400 1,600,700 1,889,300

46.2% 46.1% 41.3% 49.8% 18.0%

12,372,700 3,915,900 764,200 1,600,700 2,057,500

99.3% 98.2% 94.1% 100.0% 108.9%

89,600 70,700 48,200 0 -168,200

5,954,666 1,842,505 342,445 93,894 405,319

O5 O6 O7 O8 O9

Subtotal Maintenance Services


Salaries Benefits Supplies and Equipment Vehicle Operating Expense Contracted Services - Maintenance Relocation Expenses

4,311,372

9,071,326

20,751,300

43.7%

20,711,000

99.8%

40,300

8,638,829

403,060 133,369 1,257,318 74,262 226,983 1,376

847,389 269,487 1,985,634 103,515 418,869 1,376

1,887,300 630,100 3,656,900 200,000 800,000 50,000

44.9% 42.8% 54.3% 51.8% 52.4% 2.8%

1,850,200 593,200 3,906,900 215,000 800,000 50,000

98.0% 94.1% 106.8% 107.5% 100.0% 100.0%

37,100 36,900 -250,000 -15,000 0 0

907,869 281,345 1,932,417 74,210 478,972 7,377

O10 O11 O12 O13 O14 O15

Subtotal Plant Operations


Insurance Utilities - Electricity Utilities - Heating Fuel Utilities - Water / Sewer Utilities - Telephone

2,096,368

3,626,269

7,224,300

50.2%

7,415,300

102.6%

-191,000

3,682,188

176,044 962,290 194,808 328,353 16,559

387,907 2,196,447 1,399,299 455,302 33,651

742,300 4,500,000 7,557,500 989,000 84,000

52.3% 48.8% 18.5% 46.0% 40.1%

742,300 4,800,000 7,857,500 989,000 84,000

100.0% 106.7% 104.0% 100.0% 100.0%

0 -300,000 -300,000 0 0

376,048 1,884,510 940,084 369,403 37,179

O16 O17 O18 O19 O20

Subtotal Capital Projects Student Transportation

1,678,054 2,850,395 -610,796

4,472,606 4,149,293 4,454,576

13,872,800 2,399,900 16,141,700

32.2% 172.9% 27.6%

14,472,800
3,125,700

104.3% 130.2% 100.0%

-600,000 -725,800 0

3,607,223 1,996,205 6,089,759


O21 O22

16,141,700

Page 19

September 30, 2011

GENERAL FUND SUMMARY OF REVENUES AND EXPENDITURES

SEPTEMBER 30, 2011


Actual Jul - Sep 2011-2012 Technology Services
Salaries Benefits Computer Services - Schools Computer Supplies - Administration O'Connell Drive Refresh P3 Information Technology Sinking Fund IEI Non Salary Expenses Travel Professional Services Telephone/Fax/Data 477,000 112,053 56,918 44,645 10,000 0 58,751 16,189 6,384 38,552 1,007,230 239,126 63,532 54,115 10,356 0 58,895 29,966 36,643 64,012 2,116,600 491,000 127,000 101,800 69,500 458,500 122,900 76,700 340,000 148,000 47.6% 48.7% 50.0% 53.2% 14.9% 0.0% 47.9% 39.1% 10.8% 43.3% 2,129,800 482,200 156,000 101,800 69,500 458,500 122,900 76,700 340,000 148,000 100.6% 98.2% 122.8% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% -13,200 8,800 -29,000 0 0 0 0 0 0 0 1,015,898 238,048 69,692 68,103 14,833 52,217 21,812 29,473 133,694 65,492
O23 O24 O25 O26 O27 O28 O29 O30 O31 O32

Actual Year to Date 2011-2012

Budget 2011-2012

% Budget Utilized

Projection 2011-2012

Proj% Bud Util

Projected Budget Variance

Actual Year to Date 2010-2011 Line

Subtotal Facilities Rentals Revenue


Salaries Benefits Service Contract Other Non Salary Expenditures

820,492

1,563,875

4,052,000

38.6%

4,085,400

100.8%

-33,400

1,709,263

249,798
57,618 10,896 0 631

283,662
119,248 24,786 0 1,023

849,100
422,500 89,200 52,400 5,500

33.4%
28.2% 27.8% 0.0% 18.6%

797,900 380,400 73,900 52,400 5,500

94.0%
90.0% 82.8% 100.0% 100.0%

51,200
42,100 15,300 0 0

271,206
98,465 21,441 0 789

O33 O34 O35 O36 O37

Subtotal Net Revenue Total Operations Services

69,145 180,654 11,705,234

145,057 138,605 28,505,794

569,600 279,500 67,212,700

25.5% 49.6% 42.4%

512,200 285,700 68,654,100

89.9% 102.2% 102.1%

57,400 -6,200 -1,441,400

120,695 150,511 26,868,125

Page 20

September 30, 2011

GENERAL FUND SUMMARY OF REVENUES AND EXPENDITURES

SEPTEMBER 30, 2011


Actual Jul - Sep 2011-2012 FINANCIAL SERVICES Administration
Salaries Benefits Supplies and Materials Travel Liability Insurance Professional Services Service Fees 344,711 75,397 44,295 -1,659 64,688 12,985 22,238 730,380 166,447 93,825 1,266 129,375 12,985 28,709 1,590,600 356,400 231,000 5,000 258,800 45,000 70,000 45.9% 46.7% 40.6% 25.3% 50.0% 28.9% 41.0% 1,536,200 342,500 231,000 5,000 258,800 45,000 70,000 96.6% 96.1% 100.0% 100.0% 100.0% 100.0% 100.0% 54,400 13,900 0 0 0 0 0 833,855 180,110 102,638 3,535 144,561 0 22,471
F1 F2 F3 F4 F5 F6 F7

Actual Year to Date 2011-2012

Budget 2011-2012

% Budget Utilized

Projection 2011-2012

Proj% Bud Util

Projected Budget Variance

Actual Year to Date 2010-2011 Line

Subtotal Excel - Before and After School Program Revenue


Salaries Benefits Other

562,654

1,162,987

2,556,800

45.5%

2,488,500

97.3%

68,300

1,287,169

745,089
344,592 38,536 63,971

2,609,551
1,134,014 123,036 158,135

6,988,400
3,425,500 365,500 719,700

37.3%
33.1% 33.7% 22.0%

6,902,500 3,323,700 353,100 720,500

98.8%
97.0% 96.6% 100.1%

85,900
101,800 12,400 -800

2,796,888
951,277 102,845 156,340

F8

F9 F10 F11

Subtotal Net Revenue Adult ESL Revenue Expenditure Net Revenue Total Financial Services

447,098 297,991

1,415,185 1,194,366

4,510,700 2,477,700

31.4% 48.2%

4,397,300 2,505,200

97.5% 101.1%

113,400 -27,500

1,210,461 1,586,427

387,416 242,001 145,416 1,251,753

965,447 785,222 180,224 3,363,394

2,114,400 2,114,400 0 9,181,900

45.7% 37.1%

2,114,400 2,114,400 0

100.0% 100.0%

0 0 0

796,859 770,337 26,522 3,267,968

F12 F13

36.6%

9,000,200

98.0%

181,700

Page 21

September 30, 2011

GENERAL FUND SUMMARY OF REVENUES AND EXPENDITURES

SEPTEMBER 30, 2011


Actual Jul - Sep 2011-2012 HUMAN RESOURCE SERVICES Administration
Salaries Benefits Pension Top-Ups Supplies and Materials Travel Service Contracts 386,892 84,724 2,798 16,595 1,903 14,119 833,180 188,608 21,097 57,846 4,501 19,048 1,648,100 355,500 41,800 113,100 11,200 20,000 50.6% 53.1% 50.5% 51.1% 40.2% 95.2% 1,706,800 360,500 41,800 113,100 11,200 20,000 103.6% 101.4% 100.0% 100.0% 100.0% 100.0% -58,700 -5,000 0 0 0 0 864,826 182,020 20,996 61,669 5,701 15,712
H1 H2 H3 H4 H5 H6

Actual Year to Date 2011-2012

Budget 2011-2012

% Budget Utilized

Projection 2011-2012

Proj% Bud Util

Projected Budget Variance

Actual Year to Date 2010-2011 Line

Subtotal Staff Development


Professional Development

507,031

1,124,281

2,189,700

51.3%

2,253,400

102.9%

-63,700

1,150,924

91,992

340,048

2,156,700

15.8%

2,156,700

100.0%

290,083

H7

Subtotal Total Human Resource Services

91,992 599,023

340,048 1,464,329

2,156,700 4,346,400

15.8% 33.7%

2,156,700 4,410,100

100.0% 101.5%

0 -63,700

290,083 1,441,006

TOTAL EXPENDITURES

79,777,693 184,984,181 399,119,000

46.3% 400,892,200

100.4%

-1,773,200 183,079,228

NET SURPLUS (DEFICIT) PLANNED USE OF ACCUMULATED SURPLUS NET OPERATING SURPLUS

14,430,816

14,560,044

-692,100 725,400 33,300

17,097,632

Page 22

September 30, 2011

SUMMARY OF REVENUES AND EXPENDITURES

SEPTEMBER 30, 2011


SUPPLEMENTARY FUND Actual Jul - Sep 2011-2012 REVENUES Supplementary Funding 5,241,192 9,166,367 18,025,700 50.9% 18,011,000 14,700 9,234,200 Actual Year to Date 2011-2012 Actual Year to Date 2010-2011

Budget 2011-2012

% Budget Utilized

Projection 2011-2012

Projected Variance

EXPENDITURES SCHOOL ADMINISTRATION Classroom Teachers


Elementary Music Junior High Music and Art Physical Education Elementary Art Additional Teachers Fine Arts 171,374 113,890 171,144 122,363 733,194 312,236 377,653 246,921 368,378 264,478 1,650,166 670,991 764,500 485,500 736,700 554,400 3,473,300 1,415,600 49.4% 50.9% 50.0% 47.7% 47.5% 47.4% 764,500 485,500 736,700 554,400 3,473,300 1,415,600 0 0 0 0 0 0 372,403 108,587 353,937 366,246 1,871,654 699,432

Subtotal Special Education


Resource Teachers Social Workers Educational Program Assistants

1,624,200
741,197 104,637 201,726

3,578,586
1,601,465 226,212 424,013

7,430,000
3,228,400 459,100 877,500

48.2%
49.6% 49.3% 48.3%

7,430,000
3,228,400 459,100 877,500

0
0 0 0

3,772,260
1,569,735 224,818 473,362

Subtotal Library and Guidance


Library Support Specialists Guidance

1,047,560

2,251,690

4,565,000

49.3%

4,565,000

2,267,914

492,906 164,541

1,044,612 362,363

2,104,800 700,900

49.6% 51.7%

2,104,800 700,900

0 0

1,055,839 369,319

Subtotal Curriculum Leadership

657,447
99,957

1,406,975
222,799

2,805,700
463,800

50.1%
48.0%

2,805,700
463,800

0
0

1,425,158
203,536

Page 23

September 30, 2011

SUMMARY OF REVENUES AND EXPENDITURES

SEPTEMBER 30, 2011


SUPPLEMENTARY FUND Actual Jul - Sep 2011-2012 Other
Student Services Secretaries Early Learning Opportunities School Secretaries Student Support Workers 4,148 73,277 2,911 23,371 11,516 161,114 13,651 49,812 24,800 290,900 37,900 107,900 46.4% 55.4% 36.0% 46.2% 24,800 290,900 37,900 107,900 0 0 0 0 10,434 114,567 162,002 47,900

Actual Year to Date 2011-2012

Budget 2011-2012

% Budget Utilized

Projection 2011-2012

Projected Variance

Actual Year to Date 2010-2011

Subtotal Benefits
Statutory Medical/Dental/SalCon Service Awards Pension

103,708

236,093

461,500

51.2%

461,500

334,903

222,771 71,702 29,600 82,156

523,258 153,797 59,200 174,297

958,300 334,700 118,400 356,700

54.6% 46.0% 50.0% 48.9%

958,300 334,700 118,400 356,700

0 0 0 0

535,832 168,126 58,750 190,637

Subtotal Substitutes

406,229
41,430

910,552
165,720

1,768,100
414,300

51.5%
40.0%

1,768,100
399,600

0
14,700

953,345
164,520

Program Support
Program Supplies and Materials Student Transportation Therapeutic Swim Program 8,830 0 4,745 35,724 24,300 4,829 73,000 24,300 20,000 48.9% 100.0% 24.1% 73,000 24,300 20,000 0 0 0 46,618 32,440 6,638

Subtotal

13,575

64,853

117,300

55.3%

117,300

85,696

TOTAL EXPENDITURES NET SURPLUS

3,994,107 1,247,085

8,837,267 329,100

18,025,700 0

49.0%

18,011,000 0

14,700 0

9,207,332 26,868

Page 24

September 30, 2011

Variance Review September 2011 Projection Variance to Budget YTD Actual Variance to Prev YTD

Description Revenue: Province of Nova Scotia Other Provincial Initiatives/Grants R3 Health Promotion Grants
R3

Explanation

-477,700 -397,900

Received additional Provincial grants that were not included in the budget. (Offset by projected expenditures.) Additional provincial grants received for Health Promotion. (Offset by projected expenditures.)

R8

Government of Canada Misc Federal Grants

-75,700

Additional grants/revenues that were unbudgeted, with accompanying expenditure projections.

Board Generated Revenues Interest Income R10 Interest Income


R10 R15

-55,800 -73,300 -53,300

Misc Board Generated Revenues

Interest rates higher than budgeted, and bank balances are higher than in 2010-11, for higher interest revenues. Funds on deposit in Investment account since October 2009. Favorable results were recognized in the April September period, as compared to the same time last year. Additional grants/revenues that were unbudgeted, with accompanying expenditure projections.

Expenditures: School Administration Education Program Assistants

S8

224,100 -225,100

S25 S26 S27 S31 S32

Textbook Credit Allocation Other Non Salary Expenditures Other Projects International Services - Revenues International Services - Expenditures

309,100 -40,000 -132,900 -106,500 -110,700

Educational Program Assistant costs are tracking slightly under budget for this fiscal year. New positions added to budget for Sept/10, in actuals for 2011-12, but not in April - July period for 2010-11. Expenditures are higher this year, than in the same time period last year. Available funds for textbooks has decreased by 25% of last year's expenditures as part of the 2011-12 funding. Student Information Systems project is covering additional costs, not included in the budget amount. This is offset by additional revenues (R3) Additional grants/revenues that were unbudgeted, with accompanying expenditure projections. Additional students over the budgeted enrolment amounts, resulting in additional revenues. Additional students over the budgeted enrolment amounts with resulting increased expenditure projections.

Program Special Education Teachers P3 Board Administration Teachers


P1 P4 P16 P18 P18
P21-28

111,700 -42,200 -76,500 -95,200 -17,200 -397,900 -200,200

Board Administration Non-Teachers Contracted Services Provincial Programs and Initiatives Health Promotion Grants Professional Development

A number of vacancies were unable to be filled in the April - June period, resulting in lower costs than budgeted. A number of positions were reallocated from Board Services to Program. FTEs were transferred, but budget dollars were not adjusted in the final budget. Actual costs reflect the reallocations as of August 1. A number of positions were reallocated from Board Services to Program. FTEs were transferred, but budget dollars were not adjusted in the final budget. Actual costs reflect the reallocations as of August 1. Number of tuition supports approved by DOE exceeded amount budgeted for 2011-12. Additional grants/revenues that were unbudgeted, with accompanying expenditure projections. These are offset by the additional grants/revenues that were unbudgeted. Additional grants/revenues that were unbudgeted, with accompanying expenditure projections.

B5

Board Services Salaries

339,600

A number of positions were reallocated from Board Services to Program. FTEs were transferred, but budget dollars were not adjusted in the final budget. Actual costs reflect the reallocations as of August 1.

O9

Operations Services Contracted Services - Snow Removal Custodial Salaries and Benefits Custodial Supplies and Equipment Building Rental Expense Maintenance Supplies and Equipment

-200,000 160,000 40,000 -703,400 -250,000

O5-6 O7 O8 O12

Budget included proposed reduction for 2011-12 winter snow removal contract of $200,000. This reduction was not possible when the contracts were extended. These reductions were proposed in July 2011 in order to offset the snow removal contract extensions. These reductions were proposed in July 2011 in order to offset the snow removal contract extensions. Current year actuals include the rental cost for the new central office building (April - September). The prior year actuals will not include these rental costs until October 2010. The budget included a reduction of almost $800,000 to this line. Expenditures to date have resulted in an increase to the projection for minor maintenance projects.
Page 25 September 30, 2011

Variance Review September 2011 Projection Variance to Budget -300,000 -311,900


O18

Description
O17

YTD Actual Variance to Prev YTD

Explanation Electricity cost increases have resulted in higher costs, despite the reduction in energy consumption. Our year to date costs for electricity (April - September) are higher in this fiscal year than the previous year. More heating fuel was consumed in the April - September time period than in the previous fiscal year. As well, heating fuel costs continue to rise, and are currently slightly above our budgeted price per litre. Our year to date costs for heating fuel (April - September) are higher in this fiscal year than the previous year. Capital cost amortization for building improvements incurred in prior years come from the accumulated surplus, for capital cost amortization, and is not included in the budget. Additional grants/revenues that were unbudgeted have resulted in increased expenditure projections. Projected rental revenues are coming in under budget. The corresponding expenditures are projected to be under budget, as a result of lower revenues.

Utilities - Electricity Utilities - Heating Fuel

-300,000 -459,200

O21 O25 O33


O34-37

Capital Projects Computer Services - Schools Facilities Rentals - Revenues Facilities Rentals - Expenditures

-725,800 -29,000 51,200 57,400

F1-2 F8

Financial Services Salaries and Benefits Excel Before & After Program - Revenues Excel Before & After Program - Salaries

68,300 85,900 113,400

F9-11

Timing of business plan adjustment reductions as compared to budget estimates has resulted in costs coming in under budget. Additional students registered, and new sites opened, but budgeted amount not fully realized. Corresponding expenditures are projected to be under budget, as a result of lower revenues.

H1-2

Human Resource Services Salaries and Benefits

-63,700

Timing of business plan adjustment reductions as compared to budget estimates has resulted in costs coming in over budget.

Page 26

September 30, 2011

Public Private

Report No. 11-10-1319 Date: Oct. 28th, 2011

HALIFAX REGIONAL SCHOOL BOARD Occupational Health & Safety Quarterly Update Q3 2011 July 1, 2011 to September 30, 2011
PURPOSE: BUSINESS PLAN GOAL: BACKGROUND: To inform the Board of Occupational Health & Safety (OHS) issues. To continue to improve student achievement and learning for all students. Reporting on a quarterly basis is part of a due diligence process so the Board is aware of HRSB OHS significant statistics and activities. Please see Appendix A - Occupational Health & Safety Quarterly Update, Q3 2011, July 1, 2011 to September 30, 2011.

CONTENT:

COST: FUNDING: TIMELINE: APPENDIX:

n/a n/a n/a Appendix A - Occupational Health & Safety Quarterly Update, Q3 2011, July 1, 2011 to September 30, 2011 The Board accept the report for information. n/a

RECOMMENDATION: COMMUNICATIONS:

From:

John Swales, OHS Manager (2204) Nov 23rd, 2011

jswales@hrsb.ns.ca

To:

Board

OHS Report Q3_2011

Page 1 of 1

Report # 11-10-1319

11-10-1319 - APPENDIX A
Occupational Health & Safety Quarterly Update Q3 2011 July 1 to September 30, 2011

School Insurance Program (SIP) Reported Incidents Incidents Year Before Quarter Jul 1 to Sept 30, 10
41 166

Group Employees: Other, incl. students:

Reporting Quarter Jul 1 to Sept 30, 11 28 180

Preceding Quarter Apr. 1 to Jun. 30, 11 72 388

SIP Incident Report forms are submitted by school administrators for incidents occurring to school community members during school related activities.

Group Employees:

Leading Location Class/Resource Rm

Leading Injury Bruise/Abrasion/ Swell

Leading Cause(s) Slip/Trip/Fall and Student Aggression

Leading Body Part Legs/Knees/Ankles

Incidents resulting in a lost time injury or medical attention are also reported under Workers Compensation Board or Injury on Duty below. Nova Scotia Teachers Union (NSTU)
This group of employees is not covered by WCB.

NSTU

Injuries on Duty

Injury On Duty applications received Reporting Quarter Year Before Quarter Jul 1 to Sept 30, 11 Jul 1 to Sept 30, 10 3 1

Preceding Quarter Apr. 1 to Jun. 30, 11 12

OH&S Division of Department Labour and Workforce Development Workplaces Inspected: 0 Workplaces with Compliance Orders Issued: 0 Total Compliance Orders Issued: 0

One Compliance Order remained open as at the end of October. The Compliance Order remains open as major works are ongoing. One employee appeal to the OHS Division regarding a work refusal is pending.

Workers Compensation Board (WCB) Claims 29 claims were submitted to the Workers Compensation Board, similar to the number of submitted claims during the same period last year. However the paid benefits (reflecting the weeks of lost time and health care costs) during the period were significantly higher than the same period last year. Six claims had no resulting medical expenses or benefits paid.

Appendix A_OHS Quarterly Update Q3_2011

Page 1 of 2

11-10-1319 - APPENDIX A

The following graph shows 3rd Quarter 2011 WCB data in relation to previous 3rd quarter data.

WCB Q3 Claim Data


90.0 80.0 # of Claims or Weeks 70.0 60.0 50.0 40.0 30.0 20.0 10.0 0.0
Q3_'07 WeeksofBenefits SubmittedClaims LostTimeClaims Benefit$'sPaid 35.4 18 8 $14,844 Q3_'08 22.8 21 7 $12,538 Q3_'09 77.6 21 13 $43,553 Q3_'10 31.5 26 10 $18,602 Q3_11 61.8 29 14 $33,433 18 $15 8 35.4 22.8 21 $13 7 21 13 10 14 $5 $0 31.5 26 $19 29 $33 77.6 $44 $50 $45 61.8 $40 $35 $30 $25 $20 $15 $10

Thousands

Quarter to Quarter Info


The Workers Compensation Board of Nova Scotia rates for 2012 have been set. Halifax Regional School Board has a Cost Ratio lower than the average Cost Ratio of our respective Rate Group and thus receives a merit on the 2012 assessment rate. As the Rate Group is comprised of only elementary and secondary schools in Nova Scotia, our merit rating indicates that our WCB claim costs have been lower per capita than the average of school boards in the province. However the Rate Group average has increased and thus our assessable payroll premiums will be 8.5% higher in 2012. Several previous claims have been appealed by the workers and are passing through the WCB Internal Appeals process or the Workers Court of Appeal process. Outcomes not in favour of the employer will likely have an impact on the Experience Rating and premiums paid in the coming years. WCB, after some 15 years, is making enhancements to the rate setting model as of 2013. The impact on HRSBs assessment rates, based on our recent years cost ratios, is expected to be minimal.

Appendix A_OHS Quarterly Update Q3_2011

Page 2 of 2

Benefits Paid in Q