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FOR THE PROVISION OF CLEANING SERVICES AT:
COLONEL LIGHT GARDENS PRIMARY SCHOOL
Windsor Avenue, Colonel Light Gardens SOUTH AUSTRALIA
Mandatory Inspection Time: Date: 9:15am Wednesday 4 May 2011
Tender Opening Date: Tender Closing Date: Tender Closing Time:
Tuesday 26 April 2011 Wednesday 11 May 2011 4:00pm, Adelaide Time
Contract Commencement Date: Contract Expiry Date:
4 July 2011 3 July 2017
CONTENTS PART A –
1. 2. 3. 4. 5. 6. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.
INVITATION TO TENDER AND GENERAL INFORMATION
INVITATION TO TENDER DOCUMENT STRUCTURE PROCESS BACKGROUND INFORMATION EVALUATION CRITERIA
PART B –
CONDITIONS OF TENDER
CONTACT PERSON CLARIFICATION COST OF PREPARATION OF TENDERS VALIDITY PERIOD/TENDER TO REMAIN OPEN FORMATION OF CONTRACT PRICE AND PRICE VARIATION FORMAT OF TENDER CONTENTS OF TENDER RESPONSE HOW TO LODGE YOUR TENDER RESPONSE? STATEMENT OF COMPLIANCE PRESENTATION BY THE TENDERERS MANDATORY INFORMATION SESSION AND INSPECTION OF SITE PROBITY AND PUBLICITY RESERVATION OF RIGHTS ACCEPTANCE OF TENDER RESPONSE MINISTER’S EXPECTATIONS TENDERER’S EXPECTATIONS CONFIDENTIALITY COPYRIGHT AND INTELLECTUAL PROPERTY INFORMATION ABOUT GOVERNMENT CONTRACTING DISCLOSURE OF GOVERNMENT CONTRACTS
PART C –
INTERPRETATION REQUIRED SERVICES SCOPE OF SERVICES TERM OF AGREEMENT PRICING INVOICING INSURANCE ORGANISATIONAL STRUCTURE AND CAPABILITIES OCCUPATIONAL HEALTH, SAFETY AND WELFARE QUALITY OF ADMINISTRATIVE SYSTEMS AND PROCESSES QUALITY OF CUSTOMER SERVICE PERFORMANCE MANAGEMENT AND REVIEW SUBCONTRACTING CRIMINAL HISTORY SCREENING CHECKS FINANCIAL VIABILITY QUALITY ASSURANCE ATTACHMENT A – Required Services (Cleaning Specifications) ATTACHMENT B – Scope of Services CONDITIONS OF CONTRACT TENDER RESPONSE
PART D PART E -
PART A - INVITATION TO TENDER AND GENERAL INFORMATION
No contract will necessarily result from the submission of any Response. Colonel Light Gardens. a brief background and general information concerning the Invitation to Tender process (“the Process”). PROCESS This Process does not give rise to or amount to a process contract whether a Response is submitted in response to this Invitation or not. and whether the Invitation will lead to any request for further tenders. Conditions of Tender This part sets out the procedures for submitting a Tender Response. Windsor Avenue. Specifications This part sets out the Project Requirements.) After considering any Responses submitted in accordance with the Conditions of Tender. An agreement between the Minister and tenderer (if any) prior to the issue of the Invitation to Tender to the tenderer is the only contractual arrangement between them and does not extend to include the Invitation to Tender. (A process contract means a contract about the tendering process. INVITATION TO TENDER Tender Responses are invited for the provision of cleaning services at Colonel Light Gardens Primary School. South Australia (“Project Requirements”) to the Department of Education and Children’s Services (“DECS”) for a period of six (6) years. Part B Part C Part D Part E 3. the Minister for Education (“Minister”) will decide: (i) (ii) (iii) whether to enter into negotiations with any or one or more preferred tenderers. 2.3 1. DOCUMENT STRUCTURE This Invitation to Tender (“Invitation”) consists of: Part A Invitation to Tender and General Information This part contains the Invitation. Tender Response These are your guidelines for responding to this Invitation to Tender. Conditions of Contract This part contains the Contract Requirements including a draft copy of the indicative terms of any contract that may ultimately be entered into for the Project Requirements. Page 1 . what procurement process to follow.
Details of Quality of Assurance certification to any of the applicable Australian Standards. which she may choose to disclose. representatives or external advisers or any other person arising out of. any use or reliance by any of them on such Information. verify source Information independently. The Minister has an absolute discretion as to the Information. INFORMATION Where any of the information in this Invitation comprises a list. express or implied. or the target date by which the contractor is Page 2 . Productivity rate offered ie. the Minister makes no representation that any such budgets or estimates will be achieved or are achievable. To the extent that the Information contains budgets and associated commentary including estimates in relation to future performance. Nothing in this Invitation obliges the Minister to disclose any particular Information to the tenderer or its subcontractors. You should not assume the accuracy of the Information but. reliability or completeness.1 The criteria that will be used to evaluate this tender include (but are not necessarily limited to): Compliance with Mandatory Requirements and conditions of the Request for Tender. The Minister reserves the right to decline to disclose all or part of Information requested at its discretion. 5. its subcontractors. The proposed cost over the whole term of the contract calculated as a Net Present Value (NPV) including the initial one off clean (where applicable). education offices and worksites and wishes to engage person/s to provide these cleaning services. all vacation/periodic cleaning and ongoing (daily) cleaning. representatives or external advisers. to offer disclosure of the same Information to other tenderers. Supervision of the contract. and reserves the right. or in connection with. report or interpretation based on third party information (“Information”). to the extent possible you should. the amount of square metres to be cleaned per hour by each cleaner. you should notify the Contact Person in order that consideration can be given to providing access to that Information. schedule. The Minister disclaims all liability. BACKGROUND The Minister for Education is responsible for ensuring cleaning services are provided to schools.4 4. in respect of its accuracy. if any Information is disclosed. 6. the Minister makes no representations. EVALUATION CRITERIA 6. direct or indirect (and whether or not arising out of the negligence. default or lack of care of the Minister) for any loss or damage (whether foreseeable or not) suffered by the tenderer. If you do not have access to Information and consider that it is critical to you in preparing your tender.
Equipment. Assurances/details by the contractor as to the provision and maintenance of cleaning services. (Not a mandatory requirement at this time). These criteria are not listed in any order of priority.2 The tenderer is responsible for providing sufficient evidence to support all statements made in the Response to Tender to the satisfaction of the Minister. both quantity and quality. and Assessment of referees. 6. Consumables intended to be used. Page 3 .5 expected to achieve certification.
CONDITIONS OF TENDER .6 PART B .
Atkinson@sa.1 If a contract results from this Invitation it will be based upon the Conditions of Contract and will come into existence by the execution of a formal Agreement. The Contact Person(s) are: Name Phone Number Terry Fantis (08) 8226 2499 Sheryl Atkinson (08) 8226 2474 Helka Manninen (08) 8226 5739 Email Terry. All communication to the Contact Person(s) must be in writing. CLARIFICATION 2. CONTACT PERSON 1. 4.Fantis@sa.au Sheryl. The Minister reserves the right to respond or not to respond at it’s discretion to any query or matter raised. 2. FORMATION OF CONTRACT 5.Manninen@sa. 5.gov. COST OF PREPARATION OF TENDERS 3. you cannot rely on communications with any other person unless advised otherwise in writing.2 2. The Minister reserves the right to inform all other tenderers of the question or matter raised and the response given. but may at its discretion choose not to do so.1 The only person(s) authorised by the Minister to communicate with you are the Contact Person(s). The Response may only be withdrawn during the Validity Period with the written consent of the Minister. Page 1 .1 The tender is to remain open for consideration for a period of ninety (90) days from the Tender Closing Time.1 You are responsible for the cost of preparing and submitting your tender and all other costs arising out of this Request for Tender. Therefore. VALIDITY PERIOD/TENDER TO REMAIN OPEN 4.1 You may seek clarification of any matters relating to this Invitation by directing enquiries to the Contact Person. Unauthorised communication with other staff may lead to disqualification of the tender.4 3.3 2.gov. You may expect that in response to a query submitted the Minister or its representative will either provide an answer or provide written notice that no answer is to be given.gov.au Helka.au 1.7 1. 2.2 Please nominate the contact person for your Response at the time of submitting your Response.
the Australian Business Number (ABN) and if a company the Australian Company Number (ACN). The tenderer shall include their name and address.9 8.2 6.1 The Tenderer Response must contain all the documents and information required. The onus is on the tenderer to supply adequate documentation to enable evaluation. erasures.2 Page 2 .7 7. 7. Any general information tenderers wish to provide. The Response and support material must be in English and measurements must be in SI (Systeme Internationale) units.5 7.8 6. All documents must contain a table of contents for everything in the document in page order. business name and registered office address.4 7. The tenderer must provide one (1) copy of their Response. Each page of the Response document shall be numbered and any reference to an additional page of information or appendix shall be clearly numbered and referred to. but is not specifically requested.3 7.1 Your Response must be a complete response to PART E of this Invitation document. 8.2 7.1 6. should be attached separately. may be excluded from consideration. FORMAT OF TENDER You are to prepare your Tender Response (“Response”) in the following manner: 7. CONTENTS OF TENDER RESPONSE 8. PRICE AND PRICE VARIATION 6. or prices not clearly and legibly stated. Responses submitted with alterations. Any documentation presented by the tenderer which is to be returned after evaluation must be labelled to that effect. Any alterations must be initialled. The tender price must be stated in Australian currency. where applicable. Pricing is expected to reflect the minimum rate payable under the Cleaning Services Award 2010 as determined by Fair Work Australia at the time of lodging the tender. be completely filled in and signed.6 7.3 Tendered prices are to include GST and shall include duty.8 7. 7.
1 Time of Lodgement Responses shall be lodged on or before the Tender Closing Time set out on page 1 of this Request for Tender. Monday to Friday. The Minister or it’s representative may make copies of the Response for any purpose related to the evaluation of Responses Page 3 . excluding public holidays.3 Method of Lodgement The Response shall be: Enclosed in a sealed cover and marked: “CONFIDENTIAL Cleaning Tender No.9 9. For Postal Service Delivery Only Please post to GPO Box 1152 ADELAIDE SA 5001 9.2 Late Tender Response Responses received after the Tender Closing Time shall be recorded as such.00am and 5.4 All Responses become the property of the Minister once submitted. The Minister or its representative may consider Responses received after the Tender Closing Time. 9. 24/11 Senior Adviser Contract Cleaning Services Department of Education and Children’s Services” and posted or delivered to: For Personal or Courier Service Delivery Please place in CONTRACT CLEANING SERVICES “TENDER BOX” 11th Floor Education Centre 31 Flinders Street ADELAIDE SA 5000 Between the hours of 9. 9. HOW TO LODGE YOUR TENDER RESPONSE 9.00pm. with the time and date of receipt on the envelope.
1 13. Page 4 13. Not attempt to influence the outcome of this Process by offering any employment.3 11.4 . Part C . PRESENTATION BY THE TENDERERS The Minister or its representative may request a tenderer to make a presentation of its Response but need not make the same request to all tenderers. the information provided in Response Schedules 1 and 2 has already been recorded and does not need to be resubmitted with this tender.Specification. PROBITY AND PUBLICITY The Minister expects that you will: 13. Part D – Conditions of Contract and Part E – Mandatory Compliance Questions. the Minister may (but is not obliged to) decline to consider your Response. 13. However. payment or any other incentive to or in any way seek to improperly influence any person employed by the Minister or engaged by the Minister. a tender may be considered non-compliant. MANDATORY INFORMATION SESSION AND INSPECTION OF SITE An information session for tenderers will be held at the site followed by a Mandatory Inspection (see front page of Request for Tender for time and date). Not collude with any other tenderer or any other contractor who is a potential tenderer. Unless the site is fully inspected at the stated time and date by the Tenderer in the presence of a Department of Education and Children’s Services representative (ie. STATEMENT OF COMPLIANCE 10.Conditions of Tender.1 All tenderers are to complete the Statement of Compliance tables for: Part B . 12.Mandatory Compliance Questions as outlined in Part E.3 13. If a tenderer has lodged a tender for the provision of cleaning services at a DECS site in 2011.2 Declare any actual or potential conflict of interest. Part C – Specifications.2 If the tenderer does not submit a Statement of Compliance for Part B – Conditions of Tender. and Part D . Response Schedule 2. 10. a member of the Contract Cleaning Services).Conditions of Contract Part E . 10. Comply with all laws in force in South Australia applicable to the Request for Tender including the Trade Practices Act 1974. if a tenderer's circumstances have changed since providing that information.10 10. Response Schedules 1 and 2 must be resubmitted.
Terminate consideration of your Response. RESERVATION OF RIGHTS The Minister reserves the right to: 14.10 14. provided that the amendment is 14.6 14. Discontinue negotiations at any time with any tenderer. Make enquiries of any person.5 Not make any news releases or responses to media enquiries and question pertaining to this process or the subsequent selection process without the Minister's written approval. Page 5 14. amend and/or otherwise alter this Request for Tender whether before or after the receipt of Responses. Allow a tenderer to change its Response.9 14.11 . 13. Consider an incomplete Response.1 14. If you act contrary to these expectations.1 13. Seek the advice of external consultants to assist the Minister in the evaluation or review of Responses. The Minister reserves the right to provide the same opportunity to all tenderers but may at the Minister’s discretion choose not to do so.3 Seek information from or negotiate with one or more of the tenderers on any issue at any time and to continue to negotiate with one or more of the tenderers. Abandon. Amend the Specifications notified to the tenderers. and Terminate any contract that may have been executed by the Minister and you without any obligation on the Minister to make any payment to you. Enter into negotiations with any other person or company who is not a tenderer. Negotiate with a tenderer for the provision of any part of the Specifications and to negotiate with any other tenderer with respect to the same or other parts of the Specifications and to enter into one or more contracts for part or parts of the Specifications.2 13.8 14.11 13.6. company or organisation to ascertain information regarding the tenderer and its Response.6.6 14.3 Terminate negotiations. at any time.6.4 14.5 14.2 Extend the Tender Closing Time. the Minister reserves the right to: 13.7 14.
4 15. Clarify any aspect of a Response after the Tender Closing Date but before the evaluation of the Response. 15.1 15.2 it is unconditional. in writing and signed by the Minister’s representative. Negotiate with any one or more tenderers before the Tender Closing Date. Invite any person to submit a Response. 15. No acceptance of a Response nor any invitation to negotiate or to make an offer will be effective to constitute a contract or to create any legitimate expectation on the part of the tenderer unless: 15.7 Page 6 .12 Consider a Response submitted otherwise than in accordance with these Conditions of Tender.5 15.4.17 15.1 The Minister is not obliged to accept any Response and reserves the right to accept a portion or the whole of any Response at the prices stated unless the Response states specifically to the contrary. Subsequently initiate any other process for the same or similar requirements. Acceptance of a Response will be by notice in writing addressed to the successful tenderer at the address shown in its Response.3 15. ACCEPTANCE OF TENDER RESPONSE 15. 14.12 14.15 14.4. The Minister will notify unsuccessful tenderers when a successful tenderer has been selected or if this Process has been abandoned without being obliged to give any reasons for its selection or the abandonment of this Process.2 15.13 14.6 Notification to a tenderer that it is the preferred tenderer will not constitute an acceptance of the Response but an invitation to negotiate. The Minister may consider or accept (at the Minister’s sole discretion) any Response including without limitation a late Response or the Response of a tenderer who has failed to submit a Response in accordance with these Conditions of Tender. or the Minister and the tenderer have executed a formal written Agreement in the form of the draft Contract contained within this Request for Tender. Change the scope of the Specifications or vary the nature of the Specifications at any time subject to the Minister first giving each tenderer the opportunity to respond to the changes.16 14.14 14. If the Minister does accept a Response there is no obligation to accept the lowest priced Response.
5 18. 16. The Minister may change these Conditions of Tender other than this clause if notice is given to all tenderers and if the change is not unfair to any tenderer. and conditions of all things relating to the Process and the Specifications. Pricing is expected to reflect the minimum rate payable under the Cleaning Services Award 2010 as determined by Fair Work Australia at the time of lodging the tender. taxes. expenses.1 Complied with the Minister’s expectations declaration of conflict of interest set out in Tender. Attended the Pre-Tender Meeting.3 16.4 These Conditions of Tender other than this clause are intended to facilitate meeting the expectations set out in this clause. Page 7 . rates and Government charges that may be applicable.1 The tenderer and the Minister may disclose information to a consultant engaged for the purpose of this Request for Tender but any such consultant must preserve the confidentiality of the information disclosed to it. Afford every tenderer the opportunity to compete fairly.3 17.3 17.2 17. MINISTER’S EXPECTATIONS If you submit a Response. knowledge and experience to comply with the Specifications and Conditions of Contract. Submitted a conforming Response whether or submits a non-conforming Response. Registered as a tenderer and collected this document. freight and insurance charges.3. You have fully informed yourself of all facts.3.2 16.4 17. they do not in themselves give rise to expectations.13 16. You have included in the Response prices all costs. when considering the Response will expect that you satisfy the following criteria: 16. the Minister.3.3. 17.1 You have the necessary skills. TENDERER’S EXPECTATIONS You may expect that the Minister will: 17. Subject to the Minister’s right to terminate this Process.2 17. imposts. consider a Response which is submitted in accordance with these Conditions of Tender by a tenderer who has: 17.4 not the tenderer also 17. as to probity and these Conditions of Request for Tender 17. CONFIDENTIALITY 18.1 Preserve the confidentiality of your confidential information (subject to Clause 18 – Confidentiality).
the Minister reserves the right to disclose some or all of the contents of the Response as a consequence of a constitutional convention or in order that the Minister may answer questions raised in the South Australian Parliament.2 Purchases with Imported Content When the State Government introduced the State Procurement Act 2004. COPYRIGHT AND INTELLECTUAL PROPERTY By submitting a Response.2 Any information supplied by or on behalf of the Minister is confidential to the Minister and tenderers are obliged to maintain its confidentiality.1 Employment of Ex-Government Employees A set of principles has been announced by the Government.3 18. Page 8 . Parliament and/or the South Australian Government. The tenderer should take these principles into account in preparing and submitting its Response. Any condition in a Response that purports to prohibit or restrict the Minister’s right to make such disclosures will not be accepted.14 18. 20. The Minister will not accept the services of any person who. 18.4 19. INFORMATION ABOUT GOVERNMENT CONTRACTING This Request for Tender is subject to the following public sector policies included here in summary form: 20. either directly or through an independent Contractor or third party. Although the Minister understands the need to keep commercial matters confidential in appropriate circumstances. tenderers are taken to license the Minister or its representative to reproduce for the purposes of this Request for Tender the whole or any portion of the Response despite any copyright or other intellectual property right that may subsist in the Response. with regard to the employment of ex-Government employees by Contractors providing services to the Government. 20. the intention was for public authorities to make a conscious effort to provide every opportunity for Australian manufacturers and suppliers to compete for government contracts and to achieve the maximum practicable and economic level of Australian content. has received a separation package from the Government under its various schemes where the service may breach the conditions under which the separation package was paid to the former public sector employee. keep Parliament informed or otherwise discharge the Minister’s duties and obligations to Parliament and to advise the Governor. within the last three years.
the evaluation methodology. Evidence of safety management records and systems may be required. If any application for such information were made. This Policy requires that each party to an Agreement “shall accord unconditionally to the goods and services of the other Party and to the suppliers of the other Party offering the goods and services of that Party. Occupational Health.3 Environmental Care Tenderers are encouraged to develop products and processes with due regard for environmental considerations. including any options and including GST. Quality Assurance Contractors must assure that the quality of purchased goods and services is appropriate to their intended use. Safety and Welfare Act 1987. for example. Proprietary technical data.000. exceeds $679. priority to value-added products and services. requirements of the Occupational Health. Environmental care involves the conservation of resources and raw material. Where the decision is taken to disclose the tender price despite the tenderers' objection the tenderer will be Page 9 20.5 20. use of recycled materials. This Policy incorporates The Australia New Zealand Government Procurement Agreement. Safety and Welfare The Contractor selected (if any) will be required to comply with all relevant laws including without limitation. from 1 March 2010. the Department would consult with the tenderer affected. may be disclosed provided that the application is in writing and the prescribed fee is paid in advance. Safety and Welfare Regulations 1995.6 . The Australia United States Free Trade Agreement & The Australia Chile Free Trade Agreement. professional. trade secrets and other information concerning the business. The Response price is treated as business information and will not be disclosed without prior consultation with the tenderer. production of multiple use products. treatment no less favourable than the most favourable treatment the Party of the procuring entity accords to domestic goods. commercial and financial affairs of a business which are contained in a tenderer’s Response are not required to be disclosed if their disclosure could be detrimental to the tenderer. services and suppliers”.15 In addition. 20. Freedom of Information Act 1991 The main objective of the Freedom of Information Act 1991 is to extend as far as possible the rights of the public to obtain access of information held by Government. energy efficiency. and the Occupational Health.4 20. Other information about the Request for Tender. Each purchase will include an assessment of the need for quality assurance. and Contractors must be able to demonstrate that they meet the relevant requirement. and reduction of both waste and waste disposal costs. with a preference to apply the ISO 9000 series standards. the State Procurement International Obligations Policy will apply to proposals for the procurement of goods and services where the total value of the proposal.
biz/iso. Page 10 . Tenderers are encouraged to comply with these employment principles. race.8 Contractor's Employment Conditions The South Australian Equal Opportunity Act 1987 precludes discrimination in employment practices on the grounds of sex. 21. DISCLOSURE OF GOVERNMENT CONTRACTS 21.southaustralia. Australian and New Zealand origin in their response in terms of the value for money it offers over the life cycle of the project. The ICNSA contact details are as follows: Industry Capability Network SA GPO Box 1264 Adelaide SA 5001 Phone: 1300 553 309 Email: email@example.com] in accordance with Department of the Premier and Cabinet Circular 27 – Disclosure of Government Contracts (PC027).htm Tenderers are encouraged to demonstrate. pregnancy. However because the tendered price is only one of the factors in awarding a contract it is Government policy not to release the price without a detailed explanation of the evaluation methodology. Accordingly tenderers are encouraged to use the confidential services of the Industry Capability Network SA (ICNSA) to identify ways of determining local industry capabilities for import replacement and local industry participation opportunities. 20. in their tender Response.gov. 20. Tenderers are encouraged to explore the opportunities to include goods and services of South Australian. the South Australian Government is committed to maximising Australian industry participation to encourage greater opportunities for local and regional suppliers.7 ICNSA (Industry Capability Network SA) Consistent with the Australian Industry Participation National Framework. and the price will not be disclosed until after those review or appeal periods have expired. how their offer maximises the involvement of local sources of goods and services that supports the economy of South Australia. marital status.contracts. sexuality and physical impairment.au Website: http://www.1 Information regarding contracts between public authorities and the private sector will be made available to the public on the South Australian Government’s Contracts website [http://www. Tenderers are also encouraged to promote the ICNSA services by including a similar clause in their own agreements with subcontractors.sa.16 informed of their rights of review or appeal under the Freedom of Information Act 1991.
au/dpc/publications_circulars.sa. Contractors to the Government are required to consent to disclosure of the contract in accordance with PC027.gov. Page 11 .premcab.2 A copy of PC027 is available from http://www.17 21.html.
18 PART C – SPECIFICATION .
2 6. SCOPE OF SERVICES The Scope of Services are for those areas/buildings and specific considerations as set out in Attachment B to this Part C. 2.1 Pricing is expected to reflect the minimum rate payable under the Cleaning Services Award 2010 as determined by Fair Work Australia at the time of lodging the tender. INTERPRETATION In these Specifications. In the instance where the tenderer does not have insurance cover as per clause 7.1 The Contractor will be required to hold and maintain $10 million Public Liability insurance for the life of the contract. INVOICING The successful provider is required to provide an invoice to the Site Manager 3 days after every calendar month. 4. REQUIRED SERVICES The successful tenderer will be required to provide the Services as specified in Attachment A to this Part C.2 Page 1 . 7. 5.1. 3. Evidence of insurance status. PRICING 5. 7.19 1. the tenderer is required to state their commitment to obtain the appropriate level of insurance cover should they be successful. words shall have the same meaning as in Part D of this Request for Tender. 5. taking into account information contained in Attachment B to this Part C. INSURANCE 7. in the form of a certificate of currency must be provided with the Response. TERM OF AGREEMENT The Contract Commencement and Expiry Dates are those dates listed on the front page of this Invitation. Tenderers must submit pricing as per Part E – Tender Response – Price Schedule.
ORGANISATIONAL STRUCTURE AND CAPABILITIES 8.1 Tenderers must complete and submit company information as required in Part E. Additional information where relevant, should also be submitted. Tenderers are required to nominate a Contact Person for all enquiries relating to the Response. Tenderers must demonstrate their organisation has the capacity, capability and proven experience in cleaning of commercial and/or public premises. Tenderers must supply at least three (3) references relating to previous supply of similar services of a comparable nature to those specified.
OCCUPATIONAL HEALTH, SAFETY AND WELFARE 9.1 The South Australian Government sets high standards in integrating Occupational Health, Safety and Welfare (OHS&W) into all operations, and has a strong commitment to ensuring, so far as is reasonably practicable, that the provision of goods and services under this Contract will comply with the requirements of the Occupational Health, Safety and Welfare Act 1987. Tenderers will be required to demonstrate commitment to OHS&W principles and have mechanisms in place that support requirements specified by relevant legislation.
QUALITY OF ADMINISTRATIVE SYSTEMS AND PROCESSES The Contractor is required to have high quality administrative systems and processes for tracking and retrieval of records relating to any services provided.
QUALITY OF CUSTOMER SERVICE The tenderer is required to have systems and processes in place that guarantee the provision of responsive customer service to DECS.
PERFORMANCE MANAGEMENT AND REVIEW The successful tenderer must perform the required services to a standard acceptable to DECS, which services may be reviewed from time to time by DECS.
SUBCONTRACTING Where a tenderer proposes to sub-let vacation / periodic window cleaning and / or vacation / periodic carpet cleaning to a sub-contractor, the tenderer must state the name and address of any sub-contractor together with the extent of the work to be carried out in Item 37 of the Tender Response.
CRIMINAL HISTORY SCREENING CHECKS 14.1 Upon DECS’ request, tenderers will be required to provide the following information for all contractor staff and approved subcontractors who will be engaged in providing the Services (“Contractor Staff”): 14.1.1 Proof that prospective Contractor Staff have a current and valid clearance from the Department for Families & Communities (“DFC”). 14.2 DECS may (but need not) conduct any investigations necessary to ascertain the matters referred to in clause 14.1. If DECS (in DECS’ sole discretion) forms the view that any Contractor Staff is not suitable to provide the Services, DECS may (at DECS’ absolute discretion and without liability to the Contractor or the relevant Contractor Staff) direct the Contractor to cease to employ or engage the relevant Contractor Staff for the purpose of the Services. The Contractor must notify DECS immediately if it becomes aware of any information that may affect DECS’ approval of any Contractor Staff. DECS may inform the Contractor of any security practices and procedures implemented by DECS from time to time. The Contractor must comply with those procedures at all times. The Contractor must ensure that all relevant Contractor Staff are aware of and where relevant comply with the provisions of this clause at all times. Nothing in clauses 14.1 to 14.6 (inclusive) relieves the Contractor of any obligation with respect to the delivery of the Services. The Contractor(s) will also be required to comply with this clause 15 in respect of any new Contractor’s Staff appointed by the Contractor(s) for the term of any contract for the provision of the Services to DECS. The “Application for a National Police Certificate” and the “National Police Certificate” will be reviewed only by DECS approved officers in the strictest confidence.
FINANCIAL VIABILITY 15.1 Tenderers must provide evidence that clearly demonstrates their financial viability and stability. If a company, tenderers must enclose their company’s audited annual reports for the past three (3) years, and any other information that will assist DECS in evaluating financial strength and viability.
QUALITY ASSURANCE 16.1 Tenderers are required to demonstrate the quality assurance system in place for their company and/or if it certified under a recognised Quality Assurance Standard. Tenderers are required to demonstrate their company’s procedures in place for monitoring and certifying the quality of the services required through this tender.
23 ATTACHMENT A REQUIRED SERVICES SPECIFICATION OF CLEANING SERVICES .
Education Offices and Worksites) DEPARTMENT OF EDUCATION AND CHILDREN’S SERVICES SOUTH AUSTRALIA TABLE OF CONTENTS DESCRIPTION Introduction Definition of Clean General School Areas General School Areas – Ongoing Cleaning Standards Specialised School Areas Specialised School Areas – Ongoing Cleaning Requirements Vacation/Periodic Cleaning Requirements Section PAGE NO.3 S.3 S. 2 S.24 REQUIRED SERVICES SPECIFICATION OF CLEANING SERVICES (Required for Schools.1 S.4 4 6 7 15 16 20 Page 1 .2 S.2 S.
Sections S.1 and S. which are common to the majority of schools. which will not generally be found in most schools and/or are areas. Additional cleaning hours each calendar year may also be required.25 INTRODUCTION This Specification Of Cleaning Services outlines the basis for responding to the tender and details the cleaning requirement during the Contract Period. Tenderers are asked to indicate how this quality control function is to be maintained. Where a Department of Education and Children’s Services regional administration worksite (office) requires cleaning. Sections S. and in addition provides a definition of what an unacceptable clean means under the following headings: Light Deficiency Medium Deficiency Heavy Deficiency It is expected that the Contractor will build in quality control strategies to ensure that cleaning maintenance will be conducted in such a way as to prevent these deficiencies (except where Light Deficiency is specified as being acceptable). (Refer to Section S. strike days etc. This incorporates cleaning on student free days. It is not proposed to specify how or at what frequencies cleaning services are delivered or performed (except for vacation/periodic services). S.2 provide details of areas contractors are to inspect and clean when a deficiency is revealed. Schools consist of a wide variety of rooms. Specialised School Areas incorporates those areas.3). then servicing of these facilities may be required over 260 days per year. PLEASE NOTE: It is stressed that under no circumstances will Department of Education and Children’s Services accept a MEDIUM to HIGH deficiency in the ongoing and vacation/periodic cleaning services. the cleaning services for the nominated area(s) will be required during 205 days each calendar year. Page 2 .2 and S. This document lists a series of desired cleaning outcomes. It is at the discretion of the Site Manager/Principal as to how these hours are to be utilised. A history of regular deficiencies can be a basis for noncompliance with the contract. 1 Ongoing Cleaning Services For schools.1. which require special comment. school closure days. Tenderers are free to determine how these cleaning outcomes are to be achieved using their own discretion. but at all times having regard to the maintenance and quality of all school property. 2 Sections S.3 lists examples of the various types of rooms under two headings: 1 General School Areas incorporates areas.3 provide details of the standards / criteria expected for both of these types of areas on an ongoing basis. Additional requirements are listed for each of the specialist areas.2).2 and S. (Refer to Section S.
5.) will be performed when requested by the school. These are described as Vacation/Periodic Cleaning Requirements (refer to Section S. PLEASE NOTE: The Definition of Clean as detailed in Section S.g.3 and S. normally during vacation periods. These inspections will occur on a monthly basis and an appointment must be made by the Contractor with the Site Manager/Principal. floor cleans.4). Schedule 4 – Scope of Services. 5 5. A copy of the inspection report signed by the Company Supervisor and the Site Manager/Principal is to be forwarded to the site within 14 days of the inspection. dependent on the necessity of such services. This will then allow the Contractor to maintain the cleanliness of the school to the standard required throughout the term of the contract.2) and Specialised School Areas (refer to Section S.4 “Vacation/Periodic Cleaning Requirements”. 3 Initial Clean It may be a requirement under this contract that a full or partial Initial Clean of the nominated areas at the site is conducted within the first six (6) weeks of the contract. unless otherwise stated in Part B.4.e.1 which is read in conjunction with Sections S.2.3).26 2 Vacation/Periodic Cleaning Services It is required that some services (e.1 After Hours Emergencies The Contractor will have use of after hours communication devices (i. These services may be required to be performed between one and four occasions each year.1 is to be applied to General School Areas (refer to Section S. telephone) for the sole purpose of reporting any emergency. The Site Manager/Principal will provide the Contractor with a copy of the school emergency evacuation plan. inspections of the cleaning services performed by the Contractor must adhere to the Definition of Clean detailed in Section S. S. The duties that are to be performed in this Initial Clean are all of the vacation/periodic cleaning requirements covered under Points 1 to 8 as detailed in Section S. This time-frame may be negotiable depending on the proximity of the next vacation period.2 Page 3 . 4 Inspection of ALL Cleaning Services Performed During the Period of this Contract It is a requirement of this contract that during the term of this contract. window cleaning etc.
dust. faucets. mirrors. dust and spots from all carpets. (i) Absence of soil and stains on toilet room fixtures. Absence of litter and rubbish on floor and horizontal surfaces of equipment and furniture. stains and streaks on interior and exterior entrance doors and lobby glass and all interior glass other than the inside of exterior window glass surfaces. Absence of marks. around door jambs and around furniture and equipment legs or bases. and litter on upholstered furniture.27 Section 1 DEFINITION OF CLEAN GENERAL For the purposes of definition. locker units. lint. drainboards and drinking fountains and troughs (both inside the premises and immediately adjacent to the building). stalls. spots and stains from all brightwork. Absence of soil. streaks and spots after cleaning. sinks. traps. (School or office to supply these items ).. spots. soil build-up and encrustations on furniture and equipment surfaces and legs. Absence of streaks. mats. (Pre-existing spots difficult to remove are excluded). litter. There shall be an absence of water. drains. and moveable partitions. along edges and baseboards. both inside and outside the containers (excludes Commercial Waste Containers). Page 4 . All brightwork will be polished dry to a high sheen. carpet squares. (g) (j) (k) (l) (m) Absence of marks. spots. walls. waste baskets and trash containers inside the premises and immediately adjacent to the building and walkways shall show an absence of dirt. entrances. ledges. Absence of dust. absence of visible soil shall be as follows (applicable to a height of 2 metres for Ongoing Cleaning Services only): (a) (b) (c) (d) (e) (f) Absence of dust and soil on horizontal and vertical surfaces of floors. soap and paper dispensers. stairwells and walkways etc. stairways. water marks. choir mats and mat wells. All rubbish containers. furniture and equipment. Ensure that the toilet and change room facilities are serviced with toilet rolls. (h) Absence of encrustation soil and polish/wax build-up on floors. hand towels and soap. Absence of rubbish in the building. etc. litter. hand dryers and cisterns. Absence of soil and litter in/on foyers. ledges. in corners.
2). dirt. all ceiling surfaces/panels of all types. Absence of streaks. encrustations. Absence of soil. air-conditioning filters (excluding filters in roof-top conditioners). spots. partitions. Absence of soil and dust on sills. dividers and kickboards etc. stains and encrustations from all exhaust fans and air-conditioning vents. cornices and generally all surfaces above 2 metres (**Light Deficiency Acceptable). finger marks. stains. doors. dust. ** A Light Deficiency in cleaning is acceptable in these areas (Please refer to description of definitions in Section S. venetian blinds (**Light Deficiency Acceptable). Absence of soil and dust on window blinds. scuff marks and soil build-up on walls. (o) (p) (q) (r) Page 5 . spots. cobwebs.28 (n) Absence of graffiti (where minor instances occur and the graffiti is easily removable). (**Light Deficiency Acceptable). shades. frames and ledges (**Light Deficiency Acceptable). black marks. scuff marks from all resilient floors (**Light Deficiency Acceptable). dust.
Materials All Toilet Areas Teacher Preparation All Toilet Areas Drama Teaching Areas Change Rooms Teacher Preparation 8. LIBRARY RESOURCE INCORPORATING:General Reading Area Workrooms Library Annexe Seminar Rooms All Toilet Areas 2. HOME ECONOMICS INCORPORATING:Textiles . GENERAL LEARNING INCORPORATING:Classrooms Stores Seminar/Withdrawal Areas Teacher Preparation Areas All Toilet Areas 3.Garments Teaching . MUSIC AND DRAMA INCORPORATING:Performance Studio/workshop Music Classroom Group Practice/seminar Small Practice Rooms Equipment Stores Stores All Toilet Areas A/V Secure Store Teacher Preparation Area Wet Areas Practical Areas All Toilet Areas All Toilet Areas Store . ADMINISTRATION INCORPORATING:Principal Office Deputy Principal’s Office Interview Rooms Conference Rooms Stores Book Store All Toilets Areas Showers 10.annexes Fitting Rooms Store 7. SCIENCE INCORPORATING:Stores Teacher Preparation Areas 4. TECHNICAL STUDIES INCORPORATING:Drawing Workshops Seminar/Withdrawal Areas Store Teacher Preparation 6. OTHER INCORPORATING:Student Locker Areas All Toilet Areas Change Rooms Other Offices Foyer/Reception Printery Staff Room Page 6 . PHYSICAL EDUCATION INCORPORATING:Physical Education Laboratory Store All Toilets Areas 9.29 Section 2 GENERAL SCHOOL AREAS 1. ART INCORPORATING:Stores Teacher Preparation Areas 5.
. around fittings (eg light switches. the surface being easily visible. chalk trays. Windows ( partition / foyer glass only ) Glass. rails and ledges of any furniture or equipment. Lights Glass shades. behind easily moved equipment (eg hat stands and hand trucks). seats. baseboards. flower boxes. locker units. open areas under desks. sills. framing over doors. 1. partition/foyer glass. tables. access to the surface being difficult.30 GENERAL SCHOOL AREAS – ONGOING CLEANING STANDARDS This section provides details of areas contractors are to inspect and clean when a deficiency is revealed and provides definitions of what an unacceptable clean means. wall lights). horizontal surfaces of high partitions. counters. in corners. bookcases and other equipment. exposed suspended air-conditioning/heating ducts and piping. HEAVY An obvious accumulation of dust covering a large area of any one of the above surfaces. AREAS TO INSPECT Floors Overall area. MEDIUM A small accumulation covering a small area of any one of the above surfaces. easily removable FILM on any surface. DUST Would appear as a fine. Equipment / Furniture Surfaces of tables. along edges of walls. Walls Ledges. etc. diffuses. DEFICIENCIES LIGHT No noticeable change of the surface finish when wiped but very slight dust found on close inspection on small areas of the surface. reflectors. desks. picture rails. Page 7 . rails and beams. venetian blinds. windows or openings. the surface being easily visible.
Would appear as GRAZING, COLOURING (shoe polish) or SCRATCHING of the polished surface. DEFICIENCIES LIGHT The overall area well polished. Some scuff marks found on surfaces not readily visible. MEDIUM Some scuff marks covering a small area of any one of the above surfaces, the surface being easily visible. HEAVY Scuff marks covering a relatively large area of any one of the above surfaces, the surface being easily visible. AREAS TO INSPECT Floors Overall area, under desks, tables. Walls Kick Plates, doors, partitions, walls.
Would appear as FRAGMENTS scattered over part or all of the surface, or small PILES of untidy REFUSE on small areas of the surface (including in corners, behind equipment, furniture, etc). DEFICIENCIES LIGHT No apparent litter visible but small accumulations found in out-of-the-way areas or other areas not readily visible. MEDIUM A small accumulation covering a small area of any one of the above surfaces, the surface being easily visible.
HEAVY An obvious accumulation of litter covering part or all of any one of the above surfaces, the surface being easily visible. AREAS TO INSPECT Floors Overall area, baseboards, along edges of walls, in corners, open areas under desks, tables, flower boxes, behind easily moved equipment. Equipment / Furniture Surfaces of tables, desks, counters, seats, heaters, bookcases and other equipment, venetian blinds, etc., exposed suspended air-conditioning/heating ducts and piping, rails and ledges of any furniture or equipment.
Would appear as an easily removable substance; the RESIDUE left after a container of a fluid substance had been upset. DEFICIENCIES LIGHT A minor coverage of the substance on an area that is not readily visible. MEDIUM An obvious coverage of the substance on a small area of any one of the above surfaces, the surface being easily visible. HEAVY An obvious coverage of the substance on a relatively large area of any one of the above surfaces, the surface being easily visible. AREAS TO INSPECT Floors Overall area, baseboards, along edges of walls, in corners, open areas under desks, tables, flower boxes, behind easily moved equipment. Walls Wall surfaces, partitions, glass etc. Equipment / Furniture Surfaces of tables, desks, counters, seats, bookcases and other equipment, venetian blinds, etc., rails and ledges of any furniture or equipment.
Would appear as a MARKING of the surface, the marks being difficult to remove. DEFICIENCIES LIGHT Very small stains found on out-of-the-way areas or on other areas not readily visible. MEDIUM Small stains covering a small area of any one of the above surfaces, the surface being easily visible. HEAVY An obvious staining of a relatively large area of any one of the above surfaces, the surface being easily visible. AREAS TO INSPECT Floors Overall area, baseboards, along edges of walls, in corners, toilet cubicles, shower cubicles, open areas under desks, tables, flower boxes, behind easily moved equipment. Walls Partitions, partition glass, etc. Equipment / Furniture Surfaces of tables, desks, counters, seats, bookcases and other flat surfaces and equipment.
Would appear as BUILD-UP of a SUBSTANCE: a CRUST formed on part of the surface. DEFICIENCIES LIGHT A minor build-up or encrustation on an out-of-the-way area or on a surface not readily visible. MEDIUM A minor build-up or encrustation on any one of the above surfaces, the surface being easily visible.
framing over doors. all toilet and change room areas. Windows ( partition / foyer glass only ) Glass. in corners. Equipment / Furniture Surfaces of tables. light switches.. rails and ledges of any furniture or equipment. horizontal surfaces of high partitions. counters. exhaust vents etc. picture rails. wall lights). Ceilings Ceiling surfaces/panels of all types. sills. air-conditioning vents. Walls Ledges. MEDIUM Moderate marking of a small area of the surface. bookcases and other equipment. the surface being easily visible. around fittings (e. seats.g. along edges of walls. DISCOLOURATION Would appear as WAXED-IN SOIL DEFICIENCIES LIGHT Some marks found on areas not readily visible. Page 11 . open areas under desks. flower boxes. partition glass. partition/foyer glass. reflectors. venetian blinds. cornices. etc. diffuses. Walls Partitions. chalk trays.34 HEAVY An obvious build-up or encrustation on any one of the above surfaces. 7. windows or openings. behind easily moved equipment. AREAS TO INSPECT Floors Overall area. Lights Glass shades. the surface being easily visible. HEAVY Excessive marking of a relatively large area of the surface. tables. desks. the surface being easily visible. baseboards. etc.
DEFICIENCIES LIGHT The overall surface well polished. Some obscure areas partly polished. along walls and equipment bases. the surface being easily visible. LACK OF FINISH Would appear as a DULL surface finish. FINGER MARKING Would appear as SOILING or SMEARING of the surface. DEFICIENCIES LIGHT Minor finger marking of a small area of the surface. the surface not being readily visible. 8. under desks.35 AREAS TO INSPECT Floors Overall area. MEDIUM Moderate finger marking of a small area of the surface. HEAVY The overall surface polished but insufficient effort made to buff the surface to a high sheen. AREAS TO INSPECT Floors Overall area. HEAVY Excessive finger marking of a relatively large area of the surface. Page 12 . tables etc. the surface being easily visible. 9.
bookcases and other equipment. DEFICIENCIES LIGHT Minor soiling found on out-of-the-way areas or on other areas not readily visible. Walls Around switches. tables. the surface being easily visible. Windows (partition / foyer glass) Glass.36 AREAS TO INSPECT Equipment / Furniture Glass faces of bookcases. 10. the film of SOIL adhering to the surface but not causing difficulty in its removal. desks. Equipment / Furniture Surfaces of tables. wall fixtures (e. open areas under desks. MEDIUM An obvious film of soil covering a small area of any one of the following surfaces. rails and ledges of any furniture or equipment. behind easily moved equipment. AREAS TO INSPECT Floors Overall area. etc.. sills. HEAVY SOIL Would appear as DISCOLOURATION of a surface.g. the surface being easily visible. partition/foyer glass. air conditioning controls). venetian blinds. counters. Windows (partition / foyer glass only) Interior surface of external partition/foyer window glass. Page 13 . wall lights. all toilet and change room areas. seats. in corners. HEAVY An obvious film of soil covering a large area of any one of the following surfaces. handles. baseboards. flower boxes. tops of desks. along edges of walls.
Lights Overall. ceiling fans. windows or openings. wall lights). texta. exhaust fans. DEFICIENCIES LIGHT Isolated minor occurrences of cobwebs. DEFICIENCIES No definition necessary. COBWEBS No definition necessary. horizontal surfaces of high partitions etc.g. GRAFFITI A deliberate marking of a surface by an instrument e. Walls Corners. generally above height of 2 metres. (where minor instances occur and the graffiti is easily removable). MEDIUM Obvious cobwebs scattered over a large area. Walls All walls. Page 14 . the cobwebs being clearly visible. around fittings (e. counters. seats. dividers. desks. Windows Blinds. fixtures (both internal and external).. light switches. fire extinguishers. bookcases. ceilings. frames (both internal and external). partitions. AREAS TO INSPECT Equipment / Furniture Surfaces of doors. kickboards and other equipment (where minor instances occur and the graffiti is easily removable). 12. tables.37 11.g. screens. HEAVY An obvious quantity over a significant area of clearly visible cobwebs. AREAS TO INSPECT Equipment Rails and ledges of equipment and furniture. ledges. framing over doors. spray can. exposed suspended air-conditioning/heating ducts and piping.
ADMINISTRATION INCORPORATING:Medical Room Medical Treatment Room Chemistry Laboratories Preparation Areas All Toilet Areas Design/Drawing Areas Composite Mechanics Workshops Store . OTHER INCORPORATING:Verandas Shelter Sheds Creche Surplus Areas Ramps Disabled Access Walkways Pergolas Community Use Open Areas Other (Specify) Page 15 . SEVERELY MULTIPLE DISABLED FACILITIES INCORPORATING:Change Rooms All Toilets Areas Classrooms Eating Areas 9.Finishing Dining Areas Canteen Store All Toilet Areas 7. TECHNICAL STUDIES INCORPORATING:Woodwork Shops Metalwork Shops Woodwork/Metalwork Shops Plastics Workshops Technology Workshops Photography Areas All Toilet Areas 4.38 Section 3 SPECIALISED SCHOOL AREAS 1. PHYSICAL EDUCATION INCORPORATING:Gymnasium Activity Hall Assembly Hall All Toilet Areas Change Rooms Showers 8. ART INCORPORATING:General Art Areas Ceramics Areas Clay Areas All Toilet Areas 3. HOME ECONOMICS INCORPORATING:Food Preparation Areas Store . CHILD PARENT CENTRE / PRE-SCHOOL INCORPORATING:- 10. SCIENCE INCORPORATING:General Science Laboratories Physics Laboratories Biology Laboratories Laboratory Annexes Workshops Chemical Store 2. AMENITIES INCORPORATING:Canteen Preparation Canteen Servery Student Eatery 6.Pantry Sewing Areas All Toilet Areas 5.
Bench tops are to be wiped and kept clear of all spillages/stains. stains. Laboratory taps and fittings to be maintained in a clean and polished condition. encrustations. Page 16 . Laboratory sinks and drain holes to be kept free of debris.39 SPECIALISED SCHOOL AREAS – ONGOING CLEANING REQUIREMENTS The following provides details of additional attention required in the specialised school areas listed hereunder :-: 1 SCIENCE AREAS INCORPORATING :General Science Laboratories Physics Laboratories Chemistry Laboratories Biology Laboratories Laboratory Annexes Preparation Areas Workshops Chemical Store All Toilet Areas Specific tasks required for the above areas. Encrustations on all surfaces that are more difficult to remove by the cleaners is to be undertaken on a weekly basis. spillages. 2 ART INCORPORATING General Art Areas Design / Drawing Areas All Toilet Areas Ceramics Areas Clay Areas Specific comments applicable for the above areas. Encrustations on all surfaces which are easily removable by the cleaners are to be undertaken where required. Clay dust is to be removed daily with the use of a damp cloth or other effective measure in areas where clay is used.
For example. the Contractor is reminded of the Occupational Health. stains. Particular attention must be made to wall partitioning dividing each cooking appliance. Tablecloths are not required to be cleaned. benches.. but not exceeding 1 load per day. cleaners should be issued with appropriate face protection and breathing apparatus. removing any visible litter.Finishing All Toilet Areas Specific tasks required for the above areas. spillages etc. When maintaining dust extraction bags. splash boards and dividing partitions. Cleaners however will be expected to clean both vertical and horizontal surfaces in the areas surrounding the Machinery. HOME ECONOMICS INCORPORATING:Food Preparation Areas Store .40 3 TECHNICAL STUDIES INCORPORATING:Woodwork Shops Metalwork Shops Composite Woodwork/Metalwork Shops Plastics Workshops Mechanics Workshops Technology Workshops Photographic Areas Store . Tea towels are to be washed.Pantry Dining Areas Sewing Areas All Toilet Areas 4 Specific tasks required for the above areas. clothes dryer (and detergent/softener) which is to be located within the contracted cleaning areas. dried and folded upon requirement. School is to provide suitable commercial washing machine. Manual handling implications should also be considered. Safety and Welfare implications. dust. All Home Economics areas are to be cleaned to a hygienic and above average standard. ovens and microwave ovens. Page 17 . Thoroughly clean as required all stoves. Cleaners are not to undertake cleaning of any Technical Studies Machinery as this is the responsibility of the school personnel. to a clean standard as defined in Section S.1.) Vacuuming of dust extraction bags will be required on a regular basis. Move all mobile bulk ingredient containers etc and maintain area beneath it in clean condition. Photography areas are to have available on a continual basis adequate supplies of dry cloth material or paper towelling. Cleaners are to ensure that all small vacuum extractor units are emptied on a daily basis or as required. These items to be made available by the school. (The emptying of large industrial size extractor units is the responsibility of the school.
e. floors. PLEASE NOTE: 7 PHYSICAL EDUCATION INCORPORATING:Gymnasium Activity Hall Assembly Hall All Toilet Areas Change Rooms Showers Specific tasks required for the above areas. The outcome of cleaning will be closely monitored to ensure that the "Definition of Clean" as detailed in Section S. For all other areas. Generally the cleaning of the above areas comprises a function of the Canteen staff and is therefore excluded from this cleaning specification (except for Student Eatery). chairs and tables from those areas heavily utilised by students. (to a height of 2 metres for Ongoing Cleaning Services for Gymnasium. eating area. A very hygienic and above average standard of clean is mandatory in the Medical and Medical Treatment Rooms. Particular attention should be made to the cleaning materials. ceilings. litter etc. On a regular basis wash sheets. windows.41 5 AMENITIES INCORPORATING:Canteen Preparation Canteen Servery Canteen Store Student Eatery Specific comments applicable for the above areas. pillow cases and blankets where necessary. It is a school responsibility to replenish refreshed bed linen.1 – Definition of Clean. Page 18 . Ensure dusting and removal of cobwebs. solution and equipment used to clean these areas. clothes dryer (and detergent/softener) which is to be located within the contracted cleaning area. i. encrustations on walls. stains.) Refreshed linen to be folded and placed in medical room storage cupboard. 6 ADMINISTRATION INCORPORATING:Medical Room Medical Treatment Room All Toilet Areas Specific tasks required for the above areas. Standard cleaning of the floors such as sweeping and mopping are to be undertaken after each standard use of these areas in accordance with the appropriate maintenance schedule.. please refer to Section S. Assembly Hall & Activity Hall). (School is to provide suitable commercial washing machine. Student Eatery: Remove all litter.1 is strictly adhered to.
1. change areas. in accordance with the “Definition of Clean” as detailed in Section S. A Child Parent Centre / Pre-School in a school will require a hygienic and an above average cleaning requirement due to the nature of its usage. equipment and troughs are to be kept clean. Due to the nature and time of use of the Child Parent Centre / Pre-School. shower cubicles and surrounding areas are to be thoroughly cleaned and sanitised on a daily basis. are maintained as a school responsibility and are therefore excluded from this specification. Toilets. sinks. wash-basins. Seating. Page 19 . A crèche in a school will require a hygienic and above average cleaning requirement due to the nature of its usage. The above areas generally require sweeping and hosing. it is required that these areas be cleaned towards the end of the ongoing cleaning services performed on that day.1. unless otherwise specified. 9 CHILD PARENT CENTRE / PRE-SCHOOL INCORPORATING:- Specific comments applicable for the above areas. 10 OTHER INCORPORATING:Verandas Community Use Surplus Areas Ramps Other (Specify) Pergolas Shelter Sheds Crèche Open Areas Disabled Access Walkways Specific comments applicable for the above areas. Community designated areas.42 8 SEVERELY MULTIPLE DISABLED FACILITIES INCORPORATING:Change Rooms All Toilets Areas Classrooms Eating Areas Specific comments applicable for the above areas. All surfaces must be hygienically cleaned and maintained to a high standard in accordance with the “Definition of Clean” as detailed in Section S. baths.
The Contractor is also required to contact the Site Manager/Principal after the services have been carried out to confirm satisfaction with the services undertaken.2 and S. These vacation/periodic cleaning requirements will normally be undertaken during the vacation periods. of which there are four (4) each school calendar year.43 Section 4 VACATION / PERIODIC CLEANING REQUIREMENTS Vacation/periodic cleaning requirements are NOT to be performed without verification in writing from the Site Manager/Principal. who should be contacted at least two weeks prior to the end of each school term. With reference to those items to be inspected in General and Specialised School Areas as stated in Sections S.1 of the "Specification of Cleaning Services". INITIAL CLEAN:It may be a requirement under this contract that a full or partial Initial Clean of the nominated areas at the site is conducted within the first six (6) weeks of the contract. the following vacation/periodic cleaning requirements are to be performed in all areas unless otherwise stated by the Site Manager/Principal. This time-frame may be negotiable depending on the proximity of the next vacation period.3 respectively. Page 20 . PLEASE NOTE: All vacation/periodic cleaning services stated below must meet the "Definition of Clean" standards detailed in Section S. Each or any combination of the vacation/periodic cleaning requirements may be required between one (1) and four (4) occasions during this period. All nominated vacation/periodic requirements are to be completed by a predetermined date which must be mutually agreed to in writing by both the Site Manager/Principal and Contractor prior to the expiration of each school term. The duties that are to be performed in this Initial Clean are all of the vacation/periodic cleaning requirements covered under Points 1 to 8 below unless otherwise stated in the “Scope of Services” to be performed at this site. This will then allow the Contractor to maintain the cleanliness of the school to the standard required throughout the term of the contract.
mop. scrub. When performing any vacation/periodic service on the above floor surfaces. tiles. When performing any vacation/periodic service on the above floor surfaces. 1. in corners. & 1. timber.a Vinyl/Lino Floors (Strip. Other Floor Surfaces: (e. open areas. under desks. Wooden floors in all Technical Studies and other areas are to be treated with oil to maintain and ensure their long term quality. hat stands. Polish & Top Up Polish): Floors which have a vinyl floor covering are to be stripped.g. It should be noted however. flower boxes. low maintenance unsealed vinyl and other resilient floor surfaces): Sweep.b. 1. When performing any vacation/periodic service on the above floor surfaces. that due to problems experienced with some timber floors. Carpet Floors: Pile lift. CLEANING DUTIES: 1. reference should be made to the appropriate manufacturer’s guidelines and maintenance schedules at all times. buff and maintain all above surfaces (where necessary). waste paper containers). then jet stream extract all carpeted areas. rotary dry foam. along edges of walls and equipment bases. reference should be made to the appropriate manufacturer’s guidelines and maintenance schedules at all times. tables. including carpet squares in normal positions. It is expected that high use areas such as corridor and foyer floors will have a higher number of seal coats applied. this requirement may be waived in lieu of an agreed alternative maintenance strategy. Detergent based products are not to be used. behind easily moved equipment (e. baseboards.44 1 FLOORS:- Overall area. The Contractor shall clean this surface with a view to maximising the grip of the wooden surface once the clean is completed. re-sealed and polish applied to restore the floor surface coating to an acceptable standard whilst retaining its non-slip qualities. reference should be made to the appropriate manufacturer’s guidelines and maintenance schedules at all times. Page 21 .c. Seal.g.
Urinals. Mirrors. Excluding: Electronic Equipment and Sanitary Disposal Units. CLEANING DUTIES: Equipment / Furniture Cleaning Thoroughly wipe clean that equipment/furniture which has solid exterior surfaces (e. Wash all internal bins and all external bins located immediately adjacent to all buildings and walkways under the contract with an approved disinfectant. Drains. Hand Dryers and Cisterns. handles. ensuring the quality of the surface is maintained. Dispensers. Lockers. and generally all vertical and horizontal surfaces. Disposal Units.). Traps. Stalls. Faucets. all Floor Surfaces. Abrasive cleaning agents are not to be used and particular attention is to be made to the finished cleaned product. Soap and Paper Dispensers. cornices. ceilings.g. Waste Paper Bins. CLEANING DUTIES: Wash all areas stated above. wall fixtures. Drinking Fountains. (c) Spit balls and other encrustations found on walls. Toilet Room Fixtures. windows or openings. Lights and Windows in Staff and Student Toilet and Change Rooms are to have an absence of: (a) Scale in and around urinal caps. horizontal surfaces of high partitions. chalk trays.C. Remove graffiti where minor instances occur and the graffiti is easily removable. Walls/Ceilings/Glass Walls. air conditioning controls). Wash Basins. wooden or plastic covered chairs. light switches. Dust Bins. Page 22 . corners and fixtures (both internal and external). framing over doors. Remove graffiti where minor instances occur and the graffiti is easily removable. all Internal Bins. Plant Vents. wall lights. Bench Tops. lockers. Equipment/Furniture. 3 EQUIPMENT / FURNITURE: Furniture (fixed or moveable). desks.V. cabinets. Air-Conditioning/Heating Vents. Office Machinery. In addition to the standard of clean having to meet with the "Definition of Clean” as described in Section S. Ledges and Drinking Fountains and Troughs (both inside the premises and immediately adjacent to the building). Filing Cabinets.45 2 WALLS/CEILINGS/GLASS WALLS (Internal): All vertical and horizontal surfaces such as ledges. Clearance Trays. around fittings (e. all External Bins located immediately adjacent to all buildings and walkways under the contract.1. ceiling surfaces/panels of all types. Clean the surface of all synthetic (P. and similar) covered equipment with an approved cleansing agent and steam clean cloth covered furniture. etc. (b)Uric Acid and Calcium build up. Vertical Blinds. Ceiling Fans. Venetian Blinds. picture rails. Heating Units.g. Exhaust Fans.
the Contractor will need to formulate suitable maintenance programmes taking into account the Manufacturers Maintenance Guidelines for the particular floor surfaces. Standard maintenance of these floor areas throughout each school term must be undertaken in accordance with the appropriate maintenance program. shades and reflectors. Page 23 . leaving no smears. CLEANING DUTIES: Window Cleaning The exterior framework is to be brushed free of cobwebs. The window panes (both sides) are to be washed free of dirt. damp wipe lights. Where the school removes the light diffusers. The interior framework is to be wiped clean. Where the power supply is able to be isolated. sills. screens and frames (both internal and external). (The framework is defined to include sash surrounds to glass panes. 5 WINDOWS: Internal and external glass panels. fixed sky-lights. reflectors so as to remove all dust and cobwebs.46 4 LIGHTS: Glass shades. removable skylights. mullions. joints. Removable flyscreens (NOT SECURITY SCREENS) where applicable. the Contractor will thoroughly wash and clean these items. sills. The school will then place these items back in their correct place. CLEANING DUTIES: Lights Cleaning Dust all light diffuses. are to be washed and re-fixed. 6 GYMNASIUM / ASSEMBLY / ACTIVITY HALL (FLOOR ONLY): Where the Cleaning Contractor is required to provide this service and to ensure the long term use and quality of the floors. interior surface of external window glass. blinds. transomes to windows and glazing beads). diffuses. dust and grime and then scrubbed clean prior to cleaning the glass. shades. reflectors.
The use of a high pressure hose is recommended. equipment and troughs are to be thoroughly cleaned. Page 24 . bird droppings.g. Shelter Sheds. Seating. cobwebs and litter. external doors and structural framework (including underside of roof) require the removal of encrustations. dust. Light fittings. Walkways. Any spillages or chewing gum to be removed. Verandas.47 7 EXTERNAL UNDERCOVER AREAS (e. Pergolas etc. 8 AIR CONDITIONING FILTER PADS: Thoroughly clean all air-conditioning filter pads (EXCLUDING external/roof top conditioners).): Specific comments applicable for the above areas.
48 ATTACHMENT B SCOPE OF SERVICES Please Note: Attachment B – Scope of Services can be found after Part E of this Invitation to Tender. Page 25 .
CONDITIONS OF CONTRACT .49 PART D .
[INSERT] (“Contractor”) .C.N.50 DRAFT CONTRACT FOR SERVICES BETWEEN MINISTER FOR EDUCATION (“Client”) -AND- [INSERT] PTY LTD A.
..................................................... 13 CONFLICT OF INTEREST ..................... 14.......................................................................... 16 GENERAL ....................................................... 8 DANGEROUS LIQUIDS AND SUBSTANCES ............................................................ 18.... 10 KEYS .............................. 21.... 7 SUPPLY OF PLANT............................ 22.................................. 12 LICENCE ..... 18 Page i ................................................................... 10 CONTRACTOR TO REPORT MAINTENANCE PROBLEMS....................................... 2.................................................. DEFINITIONS AND CONSTRUCTION............................................... 27....................................................................................... 19...............51 TABLE OF CONTENTS 1............................. 7...................................................................................... 12.................................................................................................. 16 TERMINATION ...... 9 EVIDENCE OF OCCUPATIONAL HEALTH AND SAFETY POLICY..................................................................... 24...................................... 26.......................................... 23... 15.......... 13................ 9.. 30................................................................................................................. 14 INSURANCE ....... 16........................ 1 TERM............ 16 RECOVERY OF DAMAGES ........................................................................... 10 CONTRACTOR STAFF..................................................................................................................... 12 RECORDS .......................................................................................................... 8.... 4 FINANCIAL ARRANGEMENTS .. 8 STORAGE ROOM................................................................... 14 INDEMNITY ...... 9 MANNER OF PERFORMANCE OF SERVICES ................................................................................................................................... 25. 6....................... 3............ 10 SECURITY........... 20............................................ 10................................................................. 5 GST.............................................................................................................................. 14 REVIEW ........................................................................................................................ 4............................... EQUIPMENT AND CLEANING MATERIALS............................................................................... 15 PUBLICITY ......................................................... 4 SERVICES......................... 5........................... 13 CRIMINAL HISTORY SCREENING CHECKS...................... 28...... 8 TIME OF PERFORMANCE OF SERVICES ................................... 29.... 17...................... 11 SUBCONTRACTING ............................. 11............................................................................ 15 FORCE MAJEURE ............................. 15 DISPUTE RESOLUTION .......................... 13 CONTRACT DISCLOSURE AND CONFIDENTIAL INFORMATION ...................
............................................................................................................................................ 1 Page ii ........................................52 31....................... 1 SCHEDULE 2........................................................................................................................................................................................................................................................................... 2 ANNEXURE A .............. WARRANTY (if applicable).............. 21 SCHEDULE 1................................................. 1 SCHEDULE 4.............. 1 SCHEDULE 3..........................................................................................................................................
XXX XXX) of [INSERT] South Australia.4 1. The Minister for Education is responsible for the operation and maintenance of public schools in the State of South Australia.1. “Approved Sub-Contractors” means those persons described in Schedule 1. 5000 (“Contractor”) RECITALS A.N. AGREED TERMS: 1. “Attributable Input Costs” means the costs to the Contractor of acquiring the goods or services or rights used for the purposes of a Taxable Supply made under this Agreement.1 1.5 Page 1 . The Contractor agrees to provide the Services to the Client in accordance with the terms and conditions of this Agreement. The Client requires a cleaning contractor to provide cleaning services at the School. “Communication Book” means the book provided by the Contractor and approved by the Minister which is kept at the School. South Australia 5000 (“Client”) AND [INSERT] PTY LTD (A.2 1.3 “ANTS GST Act” means the A New Tax System (Goods and Services Tax) Act 1999 (Cth). B.1.53 AGREEMENT dated day of 2011 BETWEEN: MINISTER FOR EDUCATION a body corporate pursuant to the Administrative Arrangements Act 1994 for and on behalf of the Crown in right of the State of South Australia of 31 Flinders Street.1. “Cleaning Price Index” means the cleaning price index or indices calculated by the Department of Education and Children’s Services which is applicable to this Agreement and the Contractor Staff performing the Services in accordance with this Agreement. C.1 Definitions In this Agreement unless the context otherwise requires: 1. DEFINITIONS AND CONSTRUCTION 1.C.1. Adelaide.1. 1.
acts of public enemies. pickets.” 1.15 “GST Rate” means. the rate (expressed as a fraction of the Value of a supply) at which GST is payable by the Contractor on a Taxable Supply: 1. “Commencement Date” means the date specified in Schedule 1. computer programs. know how or other form Page 2 . which prevents a party from complying with any of its obligations under this Agreement.13 “GST” means the tax imposed under the ANTS GST Act.10 “Fair Work Australia” means the national workplace relations tribunal established pursuant to the Fair Work Act 2009 (C/W). “Expiry Date” means the date specified in Schedule 1.14 “GST Legislation” means the ANTS GST Act and associated legislation. equipment or materials. lockouts. riots. shortages of specialist labour.1. flood. restraint of labour or other similar acts.1. 1. industrial boycotts. civil commotions. trade name.1. policies and precautions. earthquakes. 1. copyright. strikes. and which that party: (i) (ii) (iii) did not cause.8 1.6 “Contractor Staff” means any person or persons employed or engaged by the Contractor including but not limited to subcontractors in connection with the Services.1. 1. washaways.1. and could not have prevented or avoided through prudent management processes. “Documents” means any data.7 1. 1.16 “Input Tax Credit” has the meaning attributed in the ANTS GST Act. cannot control or influence. computer disks or any other material prepared by or on behalf of the Contractor in connection with the Services. trademark. 1. design.1.1. including (but not limited to) the following events or circumstances: (i) (ii) (iii) (iv) (v) (vi) (vii) (b) (c) acts of God.9 1.1. nuclear accidents. 1.1. at any particular time. acts of war. explosions.1. tempest.17 “Intellectual Property Rights” means any patent.12 “Force Majeure” means an event or circumstance: (a) which is in the nature of force majeure. fire. or accidents to machinery or equipment.1.11 “Fee” means the prices for the Services at the rates specified in Schedule 4. including the use of alternative resources. storms. trade secret.54 1. breakages of.1. the procuring of services from another source and work around plans.
and also means any component of a Taxable Supply that is treated as a separate supply under the ANTS GST Act.20 “Scope of Services” means the scope of services as described in Schedule 3. a reference to a body corporate includes a reference to natural persons or other forms of associations and vice versa.2.2 Construction In this Agreement unless the context otherwise requires: 1. which person or position may be varied from time to time.28 “Value” of a Taxable Supply has the meaning attributed in the ANTS GST Act.2.27 “Term” means the term of this Agreement as described in clause 2 and includes any extensions to this Agreement.1 1. any word importing a gender includes all other genders.1.1. 1. or any right to registration of such rights and any other form of intellectual property right whether arising before or after the execution of this Agreement. as described in Schedule 2 and 3. 1. 1.26 “Tax Invoice” has the meaning attributed in the ANTS GST Act.1.1.2. party. headings.2.21 “Service Specification” means the description of the services sought by the Client. the captions.1. a reference to a statute includes all statutes amending. 1. which affects the Attributable Input Costs of the Contractor.5 22.214.171.124. schedule or annexure of this Agreement.1.22 “Services” means those services to be provided by the Contractor as described in the Service Specification. party. 1.18 “Material Safety Data Sheets” means those material safety data sheets referred to in clause 8. 1. 1. 1.2. clause.1. 1. 1.23 “Site Manager” means the person in the position described in Schedule 1. consolidating or replacing the statute. 1.4 any word importing the plural includes the singular and vice versa.1.2 1.55 of confidential information.24 “Taxable Supply” has the meaning attributed in the ANTS GST Act.25 “Tax Reform” means a change or series of changes to taxes of the Commonwealth and States of Australia.1. (including the imposition of a new tax.19 “School” means the school described in Schedule 1 and those areas of the school shown in the Service Specification. clause.6 Page 3 . 1.3 1. schedule or annexure is a reference to a recital. a reference to a recital. repeal of a tax and change to the rate of a tax) including the imposition of GST. 1. section numbers and clause numbers appearing in this Agreement are inserted only as a matter of convenience and in no way affect the construction of this Agreement.1.
in a way that will prevent injury to or death of persons or damage to property.2 that period is extended by agreement between the parties.1. in accordance with the best practices current in the Contractor’s profession.1 2.2 2. skill and diligence.2 This Agreement incorporates any schedules and annexures attached to it.1.4 3. competent and professional manner. In resolving inconsistencies in this Agreement: (a) (b) (c) this Agreement (excluding any schedules and annexures attached to it). TERM 2.1. The Minister may extend this Agreement on a monthly basis by written notice to the Contractor not less than three (3) months before the Expiry Date. 1. 3.3. 2.3 Documents comprising this Agreement 1. any schedules. reconstructed or merged.6 in a proper. will be taken to refer to the person or body established or constituted in its place or the person or body by which its functions have become exercisable.5 3.4 Successor References to a body which has ceased to exist or has been reconstituted. or either party exercises its right to terminate this Agreement.1. and Page 4 .1 This Agreement commences on the Commencement Date and expires on the Expiry Date unless: 2. with due care. in that order.2 3. and any annexures have priority. 1.56 1.5 Recitals The parties agree that the recitals are true and correct.1. SERVICES 3. however that right arises.1. or the functions of which have become exercisable by any other person or body in its place. strictly in accordance with: (a) all applicable laws.3 3.1 The Contractor must provide the Services: 3.1 1. in a timely and expeditious way. amalgamated.1 126.96.36.199. and that they form part of this Agreement.
of the highest quality. insurance and expenses associated with the provision of the Services. If the Contractor agrees to provide the additional Services the amount payable by the Client to the Contractor must be calculated in accordance with the area in respect of and the frequency at which the additional Services are actually provided. government fees and charges.1 The Fee Subject to this Agreement: 4.6 4.2 and is inclusive of all taxes.5 3. Page 5 . FINANCIAL ARRANGEMENTS 4.57 (b) 3.1.2 so as to avoid any disruption of or interference to the business or other activities conducted or carried on by the Client or any other person.1 Where: X = Indexation to be applied.7 any policies and directions given to the Contractor by the Client from time to time.2 the Client must pay the Fee at the rate and in the manner described in Schedule 4 the Fee is subject to clause 4.1. free from any latent defects or deficiencies. the Fee payable by the Minister will be increased by the amount equal to the letter ‘X’ calculated in accordance with the following formula: X = N/O . using consumables that are: (a) (b) (c) 3. The Client may from time to time change the quality or character of any material or part of the Services and the amount payable for those Services shall be the same as that prior to the change. In providing the Services. fit for their purpose.1 4. The Contractor must ensure that the Contractor’s Staff are competent and professional with qualifications and experience appropriate to the tasks they will perform under this Agreement.3 3. having regard to the cost per square metre of the Services calculated at the rate and in the manner specified in Schedule 4.8 3.4 3. The Client or delegate may from time to time request the Contractor (either verbally or in writing) to provide additional Services either in respect of an area or at a frequency which is different from that specified in this Agreement. 4.1. and without favour to any other person.1. the Contractor must act in all respects in the interests of the Crown.2 When a decision is handed down by Fair Work Australia. and where relevant. 3. The Contractor must notify the Client immediately upon becoming aware of any possibility that the Contractor may not be able to provide the Services or any part of the Services at any time throughout the Term.
4 4.9 4. then the Site Manager may at any time reject those Services or any part of them and at the Site Manager’s option may: 4.6 4. If the Minister forms the opinion that on a particular occasion the Contractor will not be able to perform the Services the Minister may perform the Services or cause them to be performed by another person.8 4.10 Page 6 .1 have not been made good within the specified time.7 or 4. O = the Cleaning Price Index in respect of the period ending immediately prior to the date of the last preceding minimum wage rate payable under the Cleaning Services Award 2010 as determined by Fair Work Australia.5 4. reflects the value of the Services not performed satisfactorily. 4. in the reasonable opinion of the Site Manager. The Minister will not pay for vacation cleaning of the School unless the Contractor has the prior written approval of the Site Manager to perform such services.6. If the Services have been performed pursuant to either Clause 4. 4.58 N = the Cleaning Price Index in respect of the period ending immediately prior to the date for payment of the new minimum wage rate payable under the Cleaning Services Award 2010 as determined by Fair Work Australia. 4. the Minister will pay the amount shown on such invoice within seven (7) days of receipt of the same.1 4.2 direct the Contractor to make good those Services to the satisfaction of the Site Manager within a specified time. Materials The Client must provide the Contractor with the materials described in Schedule 1. then the Minister may cause those Services to be performed by another person.7 If the Services which are subject to a direction pursuant to clause 4. subject to the provisions of this clause and so long as the amount shown on the invoice is calculated in accordance with this Agreement.6. If the Site Manager forms the opinion at any time that the Services or any part of them are not of a high standard or have been performed using materials of a less than high quality or are otherwise not in accordance with the provisions of this Agreement. or reduce the payment payable by the Minister to the Contractor by an amount which. Any dispute as to whether or not an invoice is correctly rendered must be dealt with in accordance with the dispute resolution procedure described in clause 27.6.8 then the Minister may recover the cost of performing those services from the Contractor.3 The Contractor will within three (3) days of the conclusion of each calendar month during the Term provide the Minister with an invoice detailing the Services provided in that calendar month and.
4.4. GST 5. and the “New GST Rate” is the GST Rate applicable immediately after the variation in the GST Rate. if the New GST Rate is 15%. or the Contractor does not provide the Client with a tax invoice then the fee must be reduced by one eleventh.5. the Client is entitled to reduce the Fee by the amount which would have been attributable to GST had the supply been a Taxable Supply.4 Variation in GST Rate If the GST Rate applicable to a Taxable Supply under this Agreement is varied. GST Registration The Contractor represents that: 5. to arrive at the Value.1 it is registered under the A New Tax System (Australian Business Number) Act 1999 (Cth). and multiply the Value by one plus the New GST Rate (for example.2 The Contractor acknowledges that should these representations be or become incorrect: 5. and not subject to adjustment except as expressly provided in this Agreement. 5.1.15). the Fee applicable to that supply must be adjusted by applying the new GST Rate to the Value of the supply.2. if the supply of Services is not a Taxable Supply. multiply by 1.2 5. 5. and the supply of Services under this Agreement will be a Taxable Supply.1 If: (a) (b) 5.3 Price inclusive of GST The Fee is inclusive of GST. In any event. 5.59 5. the Contractor must pass on to the Client 5.5 Tax Invoice 5.1 5.2 deduct from the Fee the GST at the old GST Rate.5. This means the following calculation must be made: 5.2 5.1 the Client may be obliged under the Taxation Administration Act 1953 (Cth) to deduct a withholding from the Fee and will not be obliged to gross up the Fee or make any other compensation to the Contractor. For the purposes of this clause the “Old GST Rate” is the GST Rate applicable immediately before the variation in the GST Rate.5.3 Page 7 . and that the ABN shown on page 1 of this Agreement is the Contractor’s ABN. If at any time the costs or overheads which the Contractor incurs in the course of or for the purpose of providing the Services reduce as a consequence of Tax Reform.1. the Client is not obliged to make any payment for a taxable supply except on presentation by the Contractor of a Tax Invoice.1 ABN.2.2 the supplier of Services is not a Taxable Supplier. 5.
1 If a room or rooms are made available to the Contractor by the Client at the School for the purpose of storing cleaning materials. Conditions of any such consent will be: 8.1. and is kept locked. corrosive or flammable liquid or substance stored in the Storage Room. The Contractor must if directed to do so by the Site Manager immediately remove any cleaning agent or equipment or other thing from the Storage Room. the reasonable costs of which will be borne by the Client. 7. 7. labour and any other thing necessary for the proper performance of the Services. materials. servants and agents of the Minister. the Contractor must remove any cleaning agent or equipment or any other thing from the Storage Room (other than those materials provided by the Minister) and must leave the Storage Room in a clean and neat condition.60 the benefit of those savings by offering a corresponding reduction in the Fee. the Contractor may use the Storage Room provided that the Storage Room at all times: 7. SUPPLY OF PLANT.3 7.1. plant and equipment for use in providing the Services (“Storage Room”). 7. power and water.3 is kept free of debris and in a neat and clean condition.1. is accessible at all times to the Site Manager. combustible.1.1 7. the Contactor has displayed on the external door of the Storage Room notice of any dangerous. identified and stored. save and except for light.2 that the hazardous material is appropriately and clearly marked. DANGEROUS LIQUIDS AND SUBSTANCES The Contractor must not store or use any dangerous.2 7. STORAGE ROOM 7.1 8. and that Material Safety Data Sheets (MSDS) must be provided and displayed by the Contractor for each hazardous material or any other cleaning materials Page 8 . corrosive or flammable liquid or substances (“hazardous material”) in or about the School without the prior written consent of the Client.4 8. the officers.4 7.2 The Contractor will use the Storage Room at its own risk and the Minister will not be responsible for any loss or damage to anything which the Contractor may store in the Storage Room. combustible. 6. and save also for those materials specified in Item 4 of Schedule 1. EQUIPMENT AND CLEANING MATERIALS The Contractor must supply all plant. In the event that the Contractor does not so remove these things then they will be disposed of by the Minister and the costs of so doing will be recoverable from the Contractor. which consent may be withdrawn at any time. At the completion of the Term or sooner termination of this Agreement. equipment.
9.2 that the Services are performed in such a way as to conserve electrical and water resources. contaminate or disturb any staff. Page 9 . 10. books.4 10. equipment.7 10.61 stored in the Storage Room.3 10.2 10.1 The Contractor must complete that part of the Services being the ongoing cleaning services between 7:30am and 6:00pm Monday to Friday excluding public holidays during the school year unless by prior agreement with the Minister or Site Manager. student projects or materials. 9.9 10. and copies of all MSDS must be provided to the Site Manager. that after the completion of the Services on a particular occasion all equipment or materials are stored safely or removed by the Contractor. that the Services are performed so as not to affect. that no furniture or equipment other than safe and secure ladders or equipment is stood on or climbed over to perform the Services. scientific apparatus. indoor plants. aquariums or other items present in the School. detergent or other cleaning agent or otherwise howsoever.30am and 6:00pm Monday to Friday excluding public holidays.5 10. that all litter and rubbish is disposed of within the litter disposal unit nominated from time to time by the Site Manager.6 10.10 to the extent possible that environmentally friendly materials are used by the Contractor to perform the Services. that the requirements of the Occupational Health Safety and Welfare Act 1986 and the regulations under it are fully complied with in the provision of the Services. TIME OF PERFORMANCE OF SERVICES 9. MANNER OF PERFORMANCE OF SERVICES The Contractor must ensure: 10. that Earth Leakage Circuit Breakers/Residual Current Devices are used when operating any moveable equipment. except for temporarily moving the same for the purpose of dusting or cleaning a surface. whether by rearranging the same or by the use of any spray.11 that a “WET FLOOR” notice is displayed by the Contractor during and after a floor being washed in the course of performing the Services.1 10. that the Contractor provides a fully stocked industrial first aid kit on the School grounds for the use of Contractor Staff engaged in providing the Services. students. the Contractor Staff and the staff of the School. Any part of the Services being periodic cleaning must be performed by the Contractor between the hours of 7. files. 10. documents. teaching materials. that all Contractor Staff providing the Services will use the Communication Book as a means of communication between the Contractor and the staff of the School in relation to faults and problems between the Contractor.8 10.
2. where the Key was a master key. 13. 13.1.1 claim from the Contactor as a debt.5 is returned immediately to the Site Manager upon expiry or earlier termination of this Agreement or at the request of the Site Manager or the Client.1 is not labelled in any way to identify that key.1. Page 10 . and/or 13.1 Subject to the direction of the Site Manager. 12.5 the Client may: 13. is reported immediately to the Site Manager as lost. which direction will be for a specified period or occasion. 13. or re-keying individual lock/s as required.13 that the Contractor has made itself aware of any asbestos register at the School and applies appropriate safety and cleaning methods to accommodate any asbestos in the School.1 that the external doors are locked while the Services are being performed.188.8.131.52 that appropriate signage is displayed by the Contractor when performing any part of the Services which may be hazardous in nature. and 10.3 if lost. light fittings and globes and other matters which become apparent during the course of performing the Services. CONTRACTOR TO REPORT MAINTENANCE PROBLEMS The Contractor must report to the Client any maintenance problems including wear and tear on surfaces.4 is kept in a safe manner.2. 13.1.1. 14.2 is not copied. 13.62 10. the Contractor must ensure that on each and every occasion the School is entered by the Contractor or Contractor Staff for the provision of the Services the Contractor will ensure: 14.2 set off from any Fees owing under any Agreement between the Client and the Contractor the cost of either re-keying the whole of the School.1 The Contractor must ensure that any key or keys supplied to the Contractor by the Client for the purposes of providing the Services (“Keys”): 13.2 If the Contractor has lost the Key/s or has not returned the Key/s to the Client in accordance with clause 13. 11. SECURITY 14. EVIDENCE OF OCCUPATIONAL HEALTH AND SAFETY POLICY The Contractor must upon the request of the Client produce evidence to the satisfaction of the Client that the Contractor has an occupational health. 13. KEYS 13. safety and welfare policy.
and 184.108.40.206. Payroll Tax Act.1 pay all remuneration. 1971 (SA).1. and 15.5 that all heating and cooling devices in the School are turned off prior to Contractor Staff departing from the School.1 The Contractor must: 15. Contractor Staff must be sufficiently skilled and appropriately qualified and experienced to provide services: 15. 1986 (SA). 1986 (SA). Occupational Health. 14. 15.5 Page 11 . and Income Tax Assessment Act 1936 (Cth) to the extent that the Client is not required to make pay deductions from the Fee insofar as all legislation relates to Contractor Staff arising out of or in connection with this Agreement. the door to that room is locked. CONTRACTOR STAFF 15. The Contractor must ensure that all subcontractors engaged by the Contractor in respect of the provision of the Services have current Certificates of Registration as employers under the Workers Compensation and Rehabilitation Act and the Contractor must produce a copy or copies of the Certificates of Registration to the Client upon request in writing by the Client.1 in accordance with this Agreement. 14.2 comply with the provisions of any relevant legislation.4 15.3 that all windows. then the cost of this fee is recoverable by the Client from the Contractor. doors and gates are shut and securely locked before Contractor Staff depart from the School grounds.2 that immediately after a room is cleaned. Workers Rehabilitation and Compensation Act. and 15. Safety and Welfare Act.4 that any alarm which is deactivated for the purposes of providing the Services is reactivated prior to the Contractor Staff departing from the School Grounds.63 14. 1984 (SA). Superannuation Guarantee (Administration) Act 1992 (Cth). claims.1 results in the Client incurring the cost of a fee for a security agent or Police attendance at the School.1.1. the Contractor must produce to the Client within three (3) days of the execution of this Agreement a current Certificate of Registration as an employer under the Workers Compensation and Rehabilitation Act.3 15. stamp duty and other entitlements. The Contractor must ensure that all Contractor Staff are aware of any of the provisions of this Agreement that relate to Contractor Staff.2 If the failure of the Contractor to comply with the provisions of clause 14. 14.2 As a condition precedent to the operation of this Agreement and provided Contractor Staff are employees of the Contractor.5. 15. 15.2 with all due care and diligence. including the: (a) (b) (c) (d) (e) (f) Equal Opportunity Act.1.
9 The Contractor shall pay to the Minister the cost of anything or item which is stolen by any Contractor Staff from the School premises. SUBCONTRACTING 16.3 the Client may give the Contractor a notice requiring the Contractor to cease to engage that Contractor Staff in connection with the Services.1 is not relieved of any of its obligations under this Agreement. 15. 15. The Client may inspect the Records at any time by giving the Contractor 24 hours written notice of this requirement.7 If in the Client’s reasonable opinion any Contractor Staff is: 15. and 15.7. 17. The Records must be kept and maintained in Adelaide.3 otherwise does not fulfil the requirements of clause 15.3 17. 15. RECORDS 17. 16. fire extinguishers and the emergency evacuation procedures for the School. The Client may make copies of any Records required to be kept under this clause.220.127.116.11. the Contractor may not engage subcontractors to provide the Services without the prior written approval of the Client.64 15.1 16.2 is responsible for all subcontractors and agents engaged by it and for all the work that they perform. 17.8. 15.1 The Contractor must keep true and accurate records and accounts containing all information relating to the Services which are required to be kept by law or good management practices (“Records”).1 wear appropriate identification whilst on the School grounds. 15.7.6. 15.7. or 15.8. and 15.6 The Contractor must ensure that all Contractor Staff: 15.2 incompetent or negligent. Subject to clause 16.3 conforming to any legally applicable standards including but not limited to occupational health and safety legislation.4 Page 12 .1 guilty of misconduct.2 are familiar with a plan of the School detailing fire exits.2 17.8 If the Contractor employs or engages Contractor Staff in connection with the Services the Contractor: 15.3 sign and record in the Communication Book the precise time at which that Contractor Staff enters or leaves the School on each occasion that Contractor Staff does so.2 The Contractor may engage Approved Subcontractors to provide the Services.
2 19.7 (inclusive) relieves the Contractor of any obligation with respect to the delivery of the Services.1 Proof that Contractor Staff have a current and valid clearance from the Department for Families and Communities (“DFC”) Screening and Licensing Branch. 19. Confidential Information Page 13 .2 Nothing in this clause derogates from: (a) (b) 20. 20. LICENCE The Client hereby grants to the Contractor a licence to occupy the School for the purpose of carrying out the Services in accordance with this Agreement.1.2.3 19. at the Client’s sole discretion.2. the Contractor acknowledges that the Client’s rights under this clause are fundamental to this Agreement. the Client may (at the Client’s absolute discretion and without liability to the Contractor or the relevant Contractor Staff) direct the Contractor to cease to employ or engage the relevant Contractor Staff for the purpose of the Services. 19.5 19. 19. or the provisions of the Freedom of Information Act 1991 (SA). Nothing in clauses 19. CRIMINAL HISTORY SCREENING CHECKS 19.2 Any other information required by the Client to enable the Client to establish. If the Client (in the Client’s sole discretion) forms the view that any Contractor Staff is not suitable to provide the Services. The Contractor must provide the following information for all Contractor Staff engaged in providing the Services: 19. The Contractor must notify the Client immediately it becomes aware of any information that may affect the Client’s approval of any Contractor Staff. The Contractor must comply with those procedures at all times.65 18.1 Without limiting the operation of any other clause.4 The Client may (but need not) conduct any investigations necessary to ascertain the matters referred to in clause 19.2.8 20.1. that any Contractor Staff is a suitable person to provide the Services. CONTRACT DISCLOSURE AND CONFIDENTIAL INFORMATION 20.1 Contract Disclosure 20.2 to 19. The Client may inform the Contractor of any security practices and procedures implemented by the Client from time to time.7 19.1 The Client may disclose this Agreement and/or information in relation to this Agreement in either printed or electronic form and either generally to the public or to a particular person as a result of a specific request. The Contractor must ensure that all relevant Contractor Staff are aware of and where relevant comply with the provisions of this clause at all times. 19.6 19.2 the Contractor’s obligations under any other provision of this Agreement.
expense or liability of any kind suffered or incurred by the Client in respect of any loss of life. 20.2 The Contractor must not disclose the Confidential Information to any person (except to Contractor Staff on a “need to know” basis).00) for any one loss or occurrence.2 any breach of this Agreement by the Contractor. arise or may arise (either for the Contractor or any Contractor Staff) in the course of performing the Services as soon as practical after it becomes aware of that conflict.1. and 23.1 22.2.2 The Contractor’s liability to indemnify the Client will be reduced proportionally to the extent that any act or omission of the Client contributed to the loss. 22.1 any negligence or wrongful act or omission by the Contractor or any Contractor’s Staff in connection with or incidental to this Agreement.3 the presence of the Contractor or any Contractor’s Staff (or any other person present at their request) at the School. personal injury or disability. 21. INSURANCE 23. INDEMNITY 22. The Contractor must keep the Client indemnified from and against any costs.1.3 The Contractor must ensure that all Contractor Staff are aware of the provisions of this clause.2.1 the Contractor must ensure that the Public Liability Insurance Policy notes the interest of the Crown in right of Page 14 .5 This clause must not be construed to exclude the operation of any principle of law or equity intended to protect and preserve the confidentiality of Confidential Information. or 22. 18.104.22.168 Without limiting the operation of clause 24. loss of or damage to property or any other loss arising out of: 22.4 The Contractor’s obligations in respect of this clause will survive any termination or expiration of this Agreement.66 22.214.171.124 an occurrence based public liability insurance policy for not less than TEN MILLION DOLLARS ($10.1 Any information obtained by the Contractor from the Client or any other information acquired by or disclosed to the Contractor (including but not limited to any information reproduced in a report provided under this Agreement) in the course of providing the Services (“Confidential Information”) is confidential to the Client.2 workers compensation insurance in respect of all Contractor Staff for the purpose of any applicable legislation. 23.000. 20.1 The Contractor must maintain at its own expense throughout the Term or any extension to the Term: 23. 22.1. unlimited in all (“Public Liability Insurance Policy”).2.000. 20. CONFLICT OF INTEREST The Contractor must disclose in writing to the Client all actual and potential conflicts of interest that exist. 20.2. loss.
3 Page 15 .3 Any insurance policy maintained by the Contractor under this clause must: 23.1. The Contractor to Assess Insurable Risk The Contractor acknowledges and agrees that it is the Contractor’s responsibility to assess and consider the risks associated with provision of the Services and the scope of any insurances desirable or necessary to manage that risk. If.3. the dissatisfied party may give notice in writing to the other party setting out the nature of its complaint (“Dispute Notice”).6 Notices of Claim The Contractor must promptly provide the Client with comprehensive details of all claims or incidents that may become claims under any policy of insurance taken out under this clause. 23.67 the State of South Australia as an interested third party in regard to this Agreement.3. the parties must each appoint a representative to meet and make their best endeavours to resolve the dispute. within 5 business days of the meeting referred to in clause 27. 23. the representatives have not: 26.1 The Contractor is to meet with the Site Manager for the purposes of reviewing the performance of the Services at least one a month unless otherwise agreed with the Site Manager. and 23. 24. at the Client’s absolute discretion. or 26.3.4 If required by the Client at any time.1 If either party is dissatisfied with the performance of the other party under this Agreement.5 25. Subject to clause 25. 26. 23. PUBLICITY The Contractor must not make or permit to be made a public announcement or media release about any aspect of this Agreement without the Client’s prior written consent. REVIEW 25.2 25.1 resolved the dispute. Within 2 business days of service of a Dispute Notice.2 26. 26. if the Site Manager is not satisfied with the outcome of the review the Client may.2 be on terms and conditions and with insurers satisfactory to the Client. DISPUTE RESOLUTION 26. 23. immediately terminate this Agreement. the Contractor must provide the Client with evidence that the Contractor has complied with its obligations under this clause.2 agreed to extend the period for negotiation for a further period not exceeding 5 business days.3.2.1 have adequate extensions and scope to cover the risks involved in the provision of the Services.
who must (either personally or through their nominated delegates. meet within 24 hours and make their best endeavours to resolve the dispute.3 recommence performance of its obligations as soon as possible without delay after the Force Majeure has ceased to exist. each of whom must be senior to the supervisors referred to in clause 27. costs or expenses incurred or sustained by the Client under this Agreement and chargeable against the Contractor.1 An “Event of Default” occurs if: Page 16 .1 use its best endeavours to work around or overcome the effect of the Force Majeure.3).1. it must be immediately referred to both the Client and the Managing Director of the Contractor. 28. FORCE MAJEURE 27. 29. If the dispute is not resolved within a further 5 business days either party may commence litigation. RECOVERY OF DAMAGES All damages. the balance remaining unpaid will be a debt due by the Contractor to the Client and may be set off against any other money which may be or become due to the Contractor or may be recovered by the Client in any court of competent jurisdiction. 26. may be deducted from any money that may be due or become due to the Contractor by the Client and if the money then due is not sufficient for the purpose. who must meet within 24 hours and make their best endeavours to resolve the dispute.4 If the dispute is not resolved within a further 5 business days.2 keep the other party informed of the continuation and expected duration of the Force Majeure and of measures taken to comply with this clause. TERMINATION 29.1 Interpretation 29. 28. 27.2 Notification The affected party must notify the other party if the Force Majeure is preventing it from complying with any of its obligations as soon as it becomes aware of the Force Majeure.3 Obligation to Recommence Performance The affected party must: 28.68 the dispute must be immediately referred to their respective immediate supervisors. 26.5 27.3. losses.3. and 28.1 Effect The obligations of a party directly affected by a Force Majeure and any corresponding entitlement of any other party will be suspended to the extent and for so long as the performance of the affected party’s obligations are prevented or delayed by the Force Majeure.3. 27. or stated in this Agreement to be recoverable under this Agreement by the Client.
(c) (d) 29. except to reconstruct or amalgamate while solvent on terms approved by the Client. or any director. all or any class of its creditors. except to reconstruct or amalgamate while solvent on terms approved by the Client. or resolves to enter into.2 An “Insolvency Administration” occurs if: (a) (b) (c) (d) (e) (f) (g) 29. an application is made to a court for an order appointing a liquidator or provisional liquidator in respect of the Contractor or one of them is appointed. the Contractor resolves to wind itself up. or it proposes as reorganisation. Default Notice If an Event of Default occurs. or otherwise dissolve itself. the non-defaulting party may.1. Page 17 .1. delivered or recorded. and anything having a substantially similar effect to any of the events specified above happens to or in respect of the Contractor or any significant shareholder under the law of any applicable jurisdiction. or the effective control of the ownership or the management of the Contractor. misleading. or gives notice of intention to do so. the Contractor enters into. the Contractor is or is deemed to be or states that it is unable to pay its debts when they fall due. deceptive. give the defaulting party not less than 3 days’ notice in writing to make good the Event of Default (“Default Notice”). any representation or warranty made or given by a party is proved to be false. an application is made to a court for an order or an order is made to wind up the Contractor. officer of the Contractor is convicted of a criminal offence and the Contractor fails to remove such person from his or her office immediately after a conviction is made. an Administrator is appointed or any action is taken to make such appointment over the Contractor or any subsidiary (as that term is defined in the Corporations Law) of the Contractor. a scheme of arrangement or composition with. whether or not under an order.69 (a) (b) either party breaches any of its obligations under this Agreement.2 20% of the legal or beneficial shareholding. secretary. this Agreement becomes void or unenforceable as against a party in any material respect as a result of an act or omission by that party. or assignment for the benefit of.3 The Contractor “assigns” its rights under this Agreement if there is a change of either: (a) (b) 29. incomplete or inaccurate in any material respect when it was made. moratorium or other administration involving any of them. unless this Agreement expressly prevents it.
29. the Event of Default has not been made good. 29. principal and agent or partnership between the Client and: (a) (b) the Contractor.1 The Client may terminate this Agreement without fault by giving the Contractor at least one (1) month’s prior written notice. or any Contractor Staff.2 an Insolvency Administration occurs.4 the Contractor assigns or purports to assign any of its rights under this Agreement without the prior written consent of the Client the defaulting party will be conclusively deemed to have committed a material breach of this Agreement and the non-defaulting party may then terminate this Agreement by notice in writing to that effect.2 In their dealings with third parties. have the authority to bind the other party in Page 18 .1 or 30. or 29.6.3. neither the Client nor the Contractor.3 the defaulting party commits repetitive Events of Default relating to the same or substantially the same breach (whether or not any Event of Default is rectified) so that its performance of its obligations under this Agreement is materially affected.6.1.1. 29.2 The Contractor may terminate this Agreement upon giving the Client at least three (3) month’s written notice.5 the Client’s only liability to the Contractor is to pay for any part of the Services already performed by the Contractor.1 Nothing in this Agreement should be construed to create any fiduciary relationship between the parties or any relationship of employer and employee.3.3. 29.3. 29. 29.5 Closure or Restructure of School The Client may terminate this Agreement by giving the Contractor at least one (1) month’s prior written notice if the Client determines the School will close or be restructured.1 at the expiration of the period allowed in a Default Notice. 29. (c) 30. or the coming into force of any provision of this Agreement that is expressly or by implication intended to come into force on or continue its effect after termination.3 Termination for Default If: 29.1 If the Client exercises a right to terminate under clauses 30.4. 30. the right to commence legal proceedings by either party.1 Relationships 30. GENERAL 30.6 Effect of Termination 29.70 29.2 Termination of this Agreement does not affect: (a) (b) any accrued right or liability of either party. nor any Contractor Staff.4.4 Without Fault Termination 29.4.
1 The courts of South Australia have exclusive jurisdiction to determine any proceeding in relation to this Agreement.1 Any waiver of any provision of this Agreement is ineffective unless it is in writing and signed by the party waiving its rights. indemnity and publicity survive the expiry or termination of this Agreement.2. 30.1 The persons nominated in Schedule 1 as the representative of each party have express authority to bind the party that he or she represents. 30.9.10 Modification Any modification of this Agreement must be in writing and signed by an authorised representative of each party.2 Each party may change its authorised representative by serving written notice to that effect on the other party. 30.2 Any proceeding brought in a Federal Court must be instituted in the Adelaide Registry of that Federal Court.3 No Assignment The Contractor must not assign or encumber any of its rights or obligations under this Agreement without the prior written consent of the Client. 30.8 Compliance with Laws The Contractor must comply with the laws in force in South Australia in the course of performing this Agreement. 30.7.71 any manner whatsoever.4 Survival Any obligation imposed by this Agreement in relation to insurance.2 Authorised Representatives 30. 30. 30. 126.96.36.199 The failure of either party to enforce at any time any of the provisions of this Agreement must not be interpreted as a waiver of such provision. understanding or representation of the parties on the subject matter. 30. Jurisdiction of Courts 30.7 Proper Law The laws in force in South Australia apply to this Agreement. 30.5 Entire Agreement This Agreement contains the entire agreement between the parties with respect to its subject matter and supersedes any prior agreement.9.6 30.3 The Contractor undertakes not to apply to transfer any proceedings to another registry of the Federal Court.7. 30. 30.9 Waiver 30.9. 30.2 A waiver by either party in respect of a breach of a provision of this Agreement by the other party is not a waiver in respect of any other breach of that or any other provision. except with the prior written approval of the other party. Page 19 .
addressed to the recipient and: (a) (b) (c) delivered to the recipient’s address.13.13.12 Auditor-General Nothing in this Agreement derogates from the powers of the Auditor-General under the Public Finance and Audit Act 1987 (SA). approval or other communication required to be in writing under this Agreement. 30. or 30.1 the provision must be read down for the purposes of the operation of that provision in that jurisdiction. or transmitted by facsimile to the recipient’s address.14 Time of Essence Time is of the essence in respect of any time.72 30.11.1 A “notice” means a consent. if possible. 30. 30. and is capable of being severed without affecting the validity of this Agreement the parties must consult in good faith to determine whether any amendment or substituted provision is required.11 Severance If any provision or part of a provision of this Agreement is invalid or unenforceable in any jurisdiction: 30.4 The address and facsimile number of a person are those set out below that person’s name in Schedule 1.13 Notices 30. or if transmitted by facsimile. on the day of delivery.188.8.131.52 A person may from time to time notify its address or facsimile number by written notice to the other party. if sent by pre-paid mail. 30. on the third business day after posting. 30. 30. so as to be valid and enforceable.13.2 if the provision: (a) (b) cannot be read down under clause 30.13.1. sent by pre-paid mail to the recipient’s address. otherwise on the next business day. on the business day that a correct and complete transmission report is received (providing that the report states that transmission was completed before 5:00pm). Page 20 .2 A notice must be in writing and signed by or on behalf of the sender. 30. otherwise on the next business day. date or period specified either in this Agreement or in any notice served under this Agreement.3 A notice given to a person in accordance with this clause is treated as having been given and received: (a) (b) (c) if delivered by hand before 5:00pm on a business day.
Page 21 .2 The Contractor in its capacity as Trustee of the Trust warrants that is has the power to enter into this Agreement pursuant to the terms of the Trust Deed. For the purpose of this clause the following words have the meanings set opposite them: “Trust Deed” means the trust deed establishing the Trust: and “Trust” means [insert name] Trust”.73 31.1 31. WARRANTY (if applicable) 31.
................................. Print Name of Director .......) Witness (Signature) ) (Print Name)……………………………………… ) ) ) EXECUTED by [INSERT] PTY LTD in accordance with section 127 of the Corporations Act 2001 and its Constitution ) ) ) ) ) ………………………………………………… Signature of Director …………………………………………....74 EXECUTION SIGNED for and on behalf of the MINISTER FOR EDUCATION by a person who is duly authorised in that regard in the presence of: ) ) ……………………………………… ) Signature of delegate ) ) ) ............................................. Print Name of Director/Secretary Page 1 ........... Signature of Director/Secretary .......................................................................................................
Item 5 Approved Sub-Contractors [INSERT DETAILS] Item 6 Client’s Address for Notices Senior Adviser. 31 Flinders Street ADELAIDE SA 5000 Attention: Terry Fantis Item 7 Contractor’s Address for Notices [INSERT POSITION] [INSERT CONTRACTOR’S NAME] [INSERT ADDRESS] Attention: [INSERT NAME] . toilet soap. SA 5041 Item 2 Commencement Date 4 July 2011 Item 3 Expiry Date 3 July 2017 Item 4 Materials Toilet paper. paper towelling.75 SCHEDULE 1 Item 1 School Colonel Light Gardens Primary School Windsor Avenue. Colonel Light Gardens. urinal deodorant blocks. detergent and/or washing power for home economics centres and bin liners for mobile garbage bins (in the absence of a working bin lifter). Contract Cleaning Services Asset Services Department of Education and Children’s Services 11th Floor.
Contract Cleaning Services Attention: Terry Fantis Item 9 Contractor’s Representative [INSERT NAME] Item 10 Site Manager Wayne Hunt (Deputy Principal) Item 11 Contractor’s ABN [insert ABN] .76 Item 8 Client’s Representative Senior Adviser.
77 SCHEDULE 2 Service Specification The Services Specifications are attached as Schedule 2. .
78 SCHEDULE 3 Scope of Services The Scope of Services are attached as Schedule 3. .
79 SCHEDULE 4 Fee / Price Schedule The Fee/Price Schedule is attached as Schedule 4 .
.80 ANNEXURE A The Tender Response is attached as Annexure A.
If you want to submit a response to tender you MUST complete all requirements of this Part E Tender Response. CAREFULLY READ Parts A,B, C and D, of the tender documents BEFORE completing the Tender Response .
When lodging your Tender Response DO NOT include the other sections of the tender documents. They should be kept by you for your information.
NOTE: Failure to complete this section fully may result in rejection of your Tender Response.
PART E - TENDER RESPONSE
[TENDER NO 24/11]
The Tender Response must be fully completed and is to be lodged as per tender instructions. If space is insufficient within this documentation, additional information may be submitted on a signed attachment.
Tender Number: NAME OF TENDERER:
Department of Education and Children’s Services Site:
COLONEL LIGHT GARDENS PRIMARY SCHOOL
Contract Commencement Date: Contract Expiry Date:
4 July 2011 3 July 2017
Tender Closing Time: Tender Closing Date:
Lodgement of Tenders:
4:00pm, Adelaide Time Wednesday 11 May 2011
Tenders must be forwarded in a sealed envelope endorsed as follows: Cleaning Tender No. 24/11 Senior Adviser Contract Cleaning Services Department of Education and Children’s Services For Personal or Courier Service Delivery Please place in CONTRACT CLEANING SERVICES “TENDER BOX” 11th Floor Education Centre 31 Flinders Street ADELAIDE SA 5000 For Postal Service Delivery Only Please Post to GPO BOX 1152 ADELAIDE SA 5001
Tenders lodged through the “Personal or Courier Service Delivery” method must be lodged between the hours of 9:00am and 5:00pm, Monday to Friday, excluding public holidays.
[TENDER NO 24/11]
RESPONSE SCHEDULE 1 – IDENTIFICATION OF TENDERER NOTE: If a tenderer has lodged a tender for the provision of cleaning services at a DECS site in 2011, their response to this Response Schedule 1 has already been recorded and does not need to be resubmitted with this tender. However, if a tenderer's details have changed since providing that information, this Response Schedule 1 must be resubmitted.
The following offer is to meet the requirements of the Minister for Education, as specified in this Request for Tender. This section is designed to obtain comprehensive information about each tenderer, which will be used to assess the competency of the tenderer. Tenderers should include all information that is relevant and should not restrict their response to the points below on which DECS is specifically seeking a response. (If the company structure is such that the tenderer does not have substantial operational experience or financial capacity it should also provide equivalent information for those who propose to guarantee the performance of the tenderer). In this Schedule the term “Company” means any body corporate, trust or partnership formed to develop, own, operate or have any beneficial interest in the operations, administration or management of the services. If the Company is a trustee company, the trustee company will be required to warrant that it has the power under the Trust Deed to enter into a contract. INFORMATION TO BE PROVIDED The tenderer shall provide in its Response the information listed in this Schedule. 1.1 Company Information Name of tenderer. Australian Company Number (if applicable). Australian Business Number. Registered business office. Place(s) of business. Postal Address. Contact Person - name and title. Telephone and facsimile numbers for tenderer and for tenderer’s contact person (if different). Brief history of company. Litigation and Legal Provide details of any prosecutions or legal actions taken by or against the tenderer or any officer or director of the Company. Provide details of any pending prosecutions or legal actions taken by or against the tenderer or any officer or director of the Company.
Attach a list of major clients (including contact names.84 [TENDER NO 24/11] 1. Credit History and Rating Provide details of any related companies that have been placed in receivership or liquidation in the last 5 years.7 Page 3 . Exclude bodies represented in the above “family tree”. Provide full details of all holding. Attach details of any proposed Contract with any sub-contractors. Detail any judgements entered against the tenderer or a related Company in the last 5 years.3 Corporate Structure Attach a corporate “family tree” detailing the relationship of the company to its parent.5 1.6 1. Attach details of any joint venture arrangements of current standing between the tenderer and any other Company.4 1. Provide details of previous experience in using sub-contractors. Operational Experience Provide a summary of the tenderer’s industrial relations record over the last 5 years. subsidiary and related companies including details of the business conducted by each company. Financial Information Provide copies of the audited and/or published financial reports for the last 3 years. subsidiaries and related companies and shareholding percentages. other holding companies. titles and addresses) relevant to the Services to be performed under this Contract. 1. Foreign Ownership Specify the nature and scope of foreign ownership of the company. Provide details of any substantial changes to the financial situation of the company since the last audited accounts.
which imposes a contractual condition. P = PARTIALLY COMPLIES This indicates that the tender partially complies. State or describe in what way your tender exceeds the Project Requirements as this may have some bearing on the evaluation of the tender. but which are different in the manner described. DNC = DOES NOT COMPLY This indicates that the tender does not comply. This means that the complete contractual condition. If there is insufficient space for comments please attach a more detailed response to this Compliance Sheet. A = ALTERNATIVE This indicates that the tender is an alternative. 3 and 4. this schedule will need to be resubmitted.Mandatory Compliance Questions For Tables 1. tenderers must use the following codes to indicate the degree of compliance of their tender. should a tenderer’s circumstances have changed. C = COMPLIES This indicates that the tender complies. characteristic or performance standard. state or describe the manner in which the non-compliance is to be made good. Where this is the case and you are prepared to make good on the condition. against each item identified. A response is required to all the following sections. their responses to this schedule have already been recorded and do not need to be resubmitted for this tender. This means that the tenderer is offering services that meet the Contract Requirements. Those qualifications must be stated in full. 2. However. Full details of the non-compliance and any alternative offer must be stated. Detailed particulars are required including the manner in which the alternative tender differs from that sought in this Invitation. and In the case of a clause. the condition can only be met subject to certain qualifications. Indefinite tenders such as "noted" are unacceptable as a statement of compliance. Page 4 . Tenderers must complete the attached Statement of Compliance tables (on pages to follow) for each of the following sections: Table 1: Table 2: Table 3: Table 4: Part B – Conditions of Tender Part C – Specification Part D – Conditions of Contract Part E . or characteristic or performance standard of the clause is not met by the tender. the condition can only be met subject to certain conditions. In the case of a clause.85 [TENDER NO 24/11] RESPONSE SCHEDULE 2 – STATEMENT OF COMPLIANCE NOTE: If a tenderer has lodged a tender for the provision of cleaning services at a DECS site in 2011. X = EXCEEDS REQUIREMENTS This indicates that the tender significantly exceeds the Contract Requirements. which specifies a characteristic or performance standard.
86 [TENDER NO 24/11] Statement of Compliance Table 1: PART B .Conditions of Tender Tenderer: Position: Dated this Signature: day of 2011 Clause Description Statement of Compliance Comment 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Contact Person Clarification Cost of Preparation of Tenders Validity Period/Response to Remain Open Formation of Contract Price and Price Variation Format of Tender Contents of Tender Response How to Lodge your Tender Response Statement of Compliance Presentation by the tenderers Mandatory Information Session and Inspection of Site Probity and Publicity Reservation of Rights Acceptance of Tender Response Minister’s Expectations Tenderer’s Expectations Confidentiality Copyright and Intellectual Property Information About Government Contracting Disclosure of Government Contracts Page 5 .
87 [TENDER NO 24/11] Statement of Compliance Table 2: PART C – Specification Tenderer: Position: Dated this Signature: day of 2011 Clause 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Description Interpretation Required Services Scope of Services Term of Agreement Pricing Invoicing Insurance Organisational Structure and Capabilities Occupation Health. Safety and Welfare Quality of Administrative Systems and Processes Quality of Customer Service Performance Management and Review Subcontracting Criminal History Screening Checks Financial Viability Quality Assurance Mandatory (Y/N) N Y Y Y Y Y Y N Y N N N Y Y N N Statement of Compliance Comment Page 6 .
88 [TENDER NO 24/11] Statement of Compliance Table 3: PART D – Conditions of Contract Tenderer: Position: Dated this Signature: Clause 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Description Definition and Construction Term Services Financial Arrangements GST Supply of Plant. Equipment and Cleaning Materials Storage Room Dangerous Liquids and Substances Time of Performance and Services Manner of Performance of Services Evidence of Occupational Health and Safety Policy Contractor to Report Maintenance Problems Keys Security Contractor Staff Subcontracting Records Licence Criminal History Screening Checks Contract Disclosure and Confidential Information Conflict of Interest Indemnity Insurance Review Publicity Dispute Resolution Force Majeure Recovery of Damages Termination General Warranty (if applicable) Statement of Comment Compliance day of 2011 Page 7 .
89 [TENDER NO 24/11] Statement of Compliance Table 4: PART E – Mandatory Compliance Questions Tenderer: Position: Dated this Signature: Clause 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Description Validity Period Workcover Registration Public Liability Cover Registered to approved Superannuation fund “Not Applicable” Agreement to terms and conditions Discuss existing staff Vary Contract Amount Submit fixed quote for additional/emergency work Hours of performance – Ongoing services Hours of performance – Vacation/Periodic Services Provide details on employees or sub-contractors Criminal History Screening Checks Future checks in line with Clause 13 Appropriate identification Communication/Attendance Book Storing cleaning consumables on site Cleaners storerooms locked Warning signs on cleaners storerooms No flammable or corrosive liquids stored on site Copies of Material Safety Data Sheets in storerooms and to Site Manager Adequate signage to be used Industrial Standard First Aid Kit(s) Use of Earth Leakage Circuit Breakers (ELCB’s) and/or Residual Current Devises (RCD’s) Knowledge of Emergency evacuations procedures Ladders and other equipment for safe cleaning Asbestos Register Statement of Compliance Comment day of 2011 Page 8 .
or other exemption arrangement attached? YES OR Do you agree to arrange Workcover registration prior to signing the contract and provide evidence of the policy prior to commencement? YES 3 Is evidence of your $10m Public Liability insurance cover attached? YES OR Do you agree to arrange a $10m Public Liability insurance cover as a condition precedent to the contract and provide evidence of this prior to the signing of the contract? YES 4 Is evidence of your registration to an approved superannuation fund for all eligible employees attached? YES OR Do you agree to arrange for registration to an approved superannuation fund for all eligible employees as a condition precedent to the contract and provide evidence of this prior to the signing of the contract? YES 5 6 “Not Applicable” Do you agree with the terms and conditions as set out in the conditions of contract provided in the tender documentation? YES 7 Do you agree to contact the Site Manager/Principal prior to the commencement of the contract to discuss existing cleaning staff arrangements? YES The document attached is: ___________________________ ___________________________ The document attached is: ___________________________ ___________________________ The document attached is: ___________________________ ___________________________ Page 9 .90 [TENDER NO 24/11] MANDATORY COMPLIANCE Please tick appropriate box. 1 Is your tender valid for a period of 90 days from the closing date of this tender? YES 2 Is evidence of your Workcover registration.
prior to any work commencing. excluding public holidays? YES 12 If requested. unless otherwise stated in the Scope of Services for this site? YES 11 Hours of Performance – Vacation/Periodic Cleaning Requirements Do you agree to perform the Vacation/Periodic Cleaning Requirements between the hours of 7. YES 9 If requested. YES Page 10 . excluding public holidays. in line with Clause 19 of the Conditions of Contract in Part D? YES 14 Do you agree that any future changes of any of your employees and those of any subcontractors for this site will be subject to the above security checks prior to being authorised to enter the site? YES 15 Do you agree that all of your employees and nominated sub-contractors on the site will wear appropriate identification at all times? YES Briefly describe the proposed identification: _____________________________________________________________________ 16 Do you agree to provide a communication and/or attendance book and ensure that all cleaning employees and sub-contractors sign in when entering and sign out when leaving the site.00pm Monday to Friday.30am and 6.91 [TENDER NO 24/11] 8 Do you agree to vary the Contract Amount for any variations to buildings and/or cleaning services by the rate per square metre for the worksite (calculated by the Contract Amount divided by the payable area (m2)). do you agree to provide specified details about any cleaning employees or any nominated sub-contractors for the site? YES 13 Do you agree to provide evidence of Criminal History Screening Checks for all of your proposed cleaning employees (if applicable) for the site to the Department of Education and Children’s Services and ensure any nominated sub-contractors have performed the same checks. YES 10 Hours of Performance – Ongoing Cleaning Services Do you agree to complete the Ongoing Cleaning Services between 7:30am and 6:00pm Monday to Friday. do you agree to submit a fixed price quotation for any additional/emergency cleaning services that may be required.
g. YES Page 11 . Health.92 [TENDER NO 24/11] 17 Do you agree not to store more than six months supply of cleaning consumables on the site? YES 18 Do you agree to keep all allocated cleaner’s storerooms locked? YES 19 Do you agree to provide adequate warning signs on allocated cleaner’s storerooms? YES 20 Do you agree not to store any flammable or corrosive liquids on the site? YES 21 Do you agree to provide and display material safety data sheets for all hazardous substances inside the storerooms and provide the school with copies? YES 22 Do you agree to provide appropriate and adequate signage when performing cleaning services (e. wet floor signs)? YES 23 Do you agree to provide and maintain appropriate industrial standard first aid kit(s)? YES 24 Do you agree to provide and use Earth Leakage Circuit Breakers (ELCB’s) and/or Residual Current Devices (RCD’s) for all movable electrical equipment and ensure that all equipment used is tested and tagged in accordance with the Occupational. Safety and Welfare Regulations (OHS&W)? YES 25 Do you agree to make your staff / subcontractors familiar with both the local site emergency evacuation procedures and the contractor’s own emergency evacuation procedures? YES 26 Do you agree to provide adequate ladders and other equipment for safe cleaning operations? YES 27 Do you agree to ensure that all employees and sub-contractors engaged under this contract will view and familiarise themselves with the asbestos register applicable to this site prior to the commencement of any work.
AS3902/ISO9002)? If YES. Pay particular attention to any implications that arise out of the fact that both the Ongoing and Vacation/Periodic Cleaning Services require a judgement against the Definition of Clean at the discretion of the cleaner or supervisor. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Page 12 . Standard__________________ Reference_________________ Date / / OR Outline progress to date (if any) Target date / / _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 29 If applicable.g.93 [TENDER NO 24/11] ASSURANCE OF QUALITY This section sets out required responses to ensure tenderers have read and understood the functional requirements of this specification and that the quality of cleaning services provided are assured. provide relevant details below. 28 Does your organisation have certification to any of the AS3900 Series Standards (e. what procedures do you use for the recruitment and selection of cleaning staff? _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 30 Describe how cleaning staff will be both initially and periodically trained.
94 [TENDER NO 24/11] PRICE SCHEDULE 31 (a) GOODS & SERVICES TAX (GST) & AUSTRALIAN BUSINESS NUMBER (ABN) Are you registered for GST? YES NO (b) 32 What is your ABN?: ________________________ INITIAL CLEAN COST (if applicable)? Initial Clean A Price Exclusive of GST B GST C Total Price (A+B) All Vacation/Periodic Cleaning Requirements as defined in Question 35 (except 1.). $_____N/A___ $___N/A___ $_____N/A____ Page 13 .a.
) D TOTAL cleaning hours per day E Working days per annum F TOTAL cleaning hours per annum (D x E) Cleaners Permanent Part Time Owner/Operator 205 Working Supervisor Permanent Part Time Owner/Operator 205 TOTAL cleaning hours per day (205 days only): Non-Working Supervisor Permanent Part Time Owner/Operator 205 What is your TOTAL LABOUR COST PER ANNUM for the cleaning of this site taking into consideration those figures and $ calculations in the above table ONLY? Note: The above does not include non-working components such as office staff and other employees not directly engaged in cleaning the contracted area.95 [TENDER NO 24/11] 33 (a) ONGOING CLEANING SERVICE EVIDENCE OF STAFFING SUPERVISION: If you intend to provide any form of supervision at this site. A Status of cleaners and/or supervisor (Please indicate) B No of cleaners and/or supervisors C Start & Finish times for all cleaners and/or Supervisor (Please quote times in 15 min increments only. Where a Working Supervisor has been nominated. then there must be a Non-Working supervisory component in the appropriate section below. Page 14 . the hours allocated will be included in the ‘Total Cleaning Hours per annum’ for this site.
please specify the duties that are to be performed by this particular person.33 (a) Employee Benefits (sick leave. Page 15 . leave. rec. 100% Note: Vacation/Periodic Cleaning is an additional cost over and above the cost of Ongoing Cleaning. etc.) Superannuation Workers Compensation Insurance Payroll Tax Sub-Total of all above Labour Costs Administration/Overheads/Profit Margin. long service leave.96 [TENDER NO 24/11] (b) NON-WORKING SUPERVISION If you have allocated time for a Non-Working Supervisor in Question 33(a). Cleaning Consumables & Materials Public Liability Insurance Depreciation Allowance Actual % Payable % % % % % % of Contract Price % % % % % % % % % % % The sum of the above expenses should total approx. etc. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ (c) FINANCIAL MAKE-UP OF TENDER ON PER ANNUM BASIS Costs Total Labour Costs from Q.
Shelter Sheds. 6.97 [TENDER NO 24/11] 34 ONGOING CLEANING SERVICE PRICE Please Note: The figures below should be the sum of all costs associated with Question 33(a) and 33(c).b 1. 7. unsealed vinyl & other resilient floor surfaces) $ $ $ Walls/Ceilings/Glass (Internal) Equipment/Furniture Lights $ Windows $ Gym/Assembly/Activity Hall (FLOOR ONLY) N/A N/A N/A External Undercover Areas (ie. 36 What settlement discount. Vinyl/Lino Floors (Strip. etc) Air-Conditioner Filter Pads (Roof-top conditioners exempt) As indicated above. if any. if the Site Manager/Principal requests “Walls/Ceilings/Glass Walls (Internal)” and “Lights”. Verandas. it is expected that at least one of each of the following will occur every year of the contract. Note: Vinyl/Lino Floors (Top Up Polish) Carpet Floors Other Floor Surfaces (ie. then it is inclusive of buildings such as Gymnasiums/Assembly/Activity Halls. As determined by Site Manager/Principal 1. 8. 5. Timber. For example. each Vacation/Periodic Cleaning Service covers all buildings under this contract.a 1. Vacation/Periodic Cleaning For all buildings under this contract. do you offer for all Ongoing and Vacation/Periodic invoices paid within 5 days of the end of the month? PERCENT__________ Page 16 . Ongoing Clean A Price Exclusive of GST $_____________ $_____________ B GST C Total Price (A+B) Price per Month Price per Annum 35 $_____________ $_____________ $_____________ $_____________ VACATION/PERIODIC CLEANING PRICES Please note that if applicable for the site. 3. 4. Pergolas.c 2. tiles. Walkways. Seal & Polish) A Price Exclusive of GST Per Service $ $ $ $ $ $ $ $ $ $ $ N/A N/A N/A B GST Per Service $ $ $ $ $ $ $ $ N/A N/A N/A C Total Price (A+B) Per Service 1.
e.98 [TENDER NO 24/11] 37 If applicable. 38 Who attended the site inspection? Name: Position: 39 ___________________________________________________________ ___________________________________________________________ Who will be directly responsible for the overall performance of cleaning services at the site and how is it to be monitored and maintained (i. The Minister shall reserve the right to reject any sub-contractors considered unsuitable. Firms must have the demonstrated capacity to carry out the work and produce evidence of adequate Workers’ Compensation and Public Risk Insurance policies. Company Supervisor/Area Manager)? Name: Employment Position: (if applicable) _________________________________________________ _________________________________________________ _________________________________________________ Telephone Number : _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 40 Describe how cleaning staff will manage security at the site. vacation/periodic __________________________________________________ __________________________________________________ __________________________________________________ __________________________________________________ __________________________________________________ Please note: The current policy is only to approve the sub-contracting of vacation/periodic window cleaning and vacation/periodic carpet cleaning services.e. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Page 17 . ensuring the site is properly secured at the conclusion of cleaning duties. who are your nominated sub-contractors? window cleaning and/or vacation/periodic carpet cleaning). (Company) Name: Address: Telephone No: Type of Work to be Carried Out: (i.
). Type and Usage you propose to use at the site. Quantity Equipment Type Brand/Model Year of Manufacture _______ _______ _______ _______ _______ Stored on Site? Yes/No ______ ______ ______ ______ ______ ___ ___ ___ ___ ___ 43 _____________ _____________ _____________ _____________ _____________ ________________ ________________ ________________ ________________ ________________ List the cleaning consumables by Brand Name.99 [TENDER NO 24/11] 41 Who will be responsible for making appointments. undertaking Monthly Inspections with the Site Manager/Principal and providing written inspection reports to the Site Manager/Principal once completed? _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 42 List the equipment you intend to use at the site and also indicate if this equipment will be stored on site (do not include items such as mops. Industrial standard cleaning consumables are essential and where possible. should be environmentally friendly. brooms etc. Brand Name ______________ ______________ ______________ ______________ ______________ ______________ Type ________________ ________________ ________________ ________________ ________________ ________________ Usage ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ Page 18 . buckets.
Please ensure that all referees listed below are aware that they have been nominated for contact. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 1. Where applicable. Failure to do so may result in no further contact with that referee. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 3. Include names. Written references should provide information from the client’s perspective as to how you or your company provides: Ongoing management of the contract. written references can be submitted which may be forwarded to this site for consideration during the evaluation process. addresses and telephone numbers of persons who can be contacted for reference purposes. Training and support provided to cleaners. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Page 19 . Type/amount of supervision the cleaners are receiving and it’s benefits (if applicable). then the relevant referee would be considered to be the Primary School site) also taking into account the location of the site. Standard of cleaning delivered to the site(s). Level of response to problems and the success and longevity of solutions provided. 2. relevant experience should be provided (i. The Contract Cleaning Services (CCMU) reserves the right to contact other relevant sites. Reference checks will not necessarily be limited to those listed below.e. High Schools and/or Special Schools.100 [TENDER NO 24/11] PREVIOUS EXPERIENCE / REFERENCES Please include details of at least one example of previous experience and/or similar contract(s) already held. if tendering for a Primary School site and you or your company currently hold cleaning contracts in Primary Schools. Alternatively.
. Policy No………………………………………………………………………………………. Expiry Date……………………………………………………………………………………. Public and Product Liability Insurance Insurer…………………………………………………………………………………………. Please complete the information below and provide a copy of your certificate of currency for Public Liability Insurance.101 [TENDER NO 24/11] INSURANCE DETAILS The Tenderer is required to provide evidence of their Public Liability Insurance. Limit of Protection……………………………………………………………………………. Page 20 .
Specifications. Manager. Part D Conditions of Contract and Part E. Part C. Owner. State the Full Names of Individual Members): Address of Tenderer (State Registered Office in the Case of a Company and Addresses of Individual Members in the Case of a Firm or Trading Name): Business Postal Address: Telephone No:( Facsimile No:( ) ) State: Postcode: Signature of Witness: Address of Witness: Full Printed Name: State: Postcode: Contact Person: Name: Telephone No: Mobile No: Page 21 . or Secretary of the Company. Manager. Sign: Date: / / Official Position Held (i. Conditions of Tender.e. in accordance with Part B. Director. Director. Tender Response. Company or Firm or Trading Name and if a Firm or Trading Name. Signature (To be signed by the tenderer personally for a company that may be executed under common seal or signed by either the Owner. Secretary): Duly Authorised to Sign Tenders for and Behalf of (State Full Name of Person.102 [TENDER NO 24/11] DECLARATION BY TENDERER The undersigned offers to supply the services tendered for.
103 ATTACHMENT B SCOPE OF SERVICES Inc. SPECIFIC CONSIDERATIONS .
Term 4 Week 10 and therefore the normal daily cleaning service for that week may not be required. The supply of materials such as Biocidal Booster Cleaner. all or any remaining ongoing cleaning hours normally allocated for that week will be utilised throughout the year at the discretion of the Site Manager/Principal. Cleaning staff will be required to clean the urinals in accordance with the enclosed cleaning instructions. 10. 03. Due to the nature of activities that take place in this building. 6. There is a Preventative Maintenance Agreement in place for the cleaning of air-conditioner filter pads and therefore. . 4. 5. Rooms 19. An Out of School Hours Care Program operates daily in Building 10 and Building 02. as detailed in the Specification of Cleaning Services. The No Flush Urinal System is used in all student/staff male urinals throughout the school. Due to both teaching and administration staff utilising Building 01 after 3:30pm. Verandah areas do not form part of this contract. however all outside drinking troughs will need to be cleaned daily. Students eat lunch in classrooms each day. 3. As a consequence. Rooms 9 & 10) houses students with severe and multiple disabilities. 9. Sani-Sleeve Cap and battery for automatic watering system will be the responsibility of the school. a very high standard of clean is expected. this service will not be a requirement of this cleaning contract. 10 and 12 SCHOOL ADDRESS: TELEPHONE: FACSIMILE: SITE MANAGER: ENROLMENT: TOTAL SQUARE METRES TO BE CLEANED (approx): BUILDINGS TO BE CLEANED: SPECIFIC CONSIDERATIONS: 1. 06. 2.104 SCOPE OF SERVICES The contractor shall provide for the cleaning of the following school/offices as follows: SCHOOL NAME: COLONEL LIGHT GARDENS PRIMARY SCHOOL Windsor Avenue COLONEL LIGHT GARDENS SA 5041 8276 1523 8374 1038 Wayne Hunt (Deputy Principal) Approx: 617 4.154m2 01. The Activity Hall (Building 10. Cleaning of these areas is to occur towards the end of the cleaning shift. Cleaning of this site is to occur between the hours of 7:30am and 6:00pm each day. 02. Colonel Light Gardens Primary School will operate with minimal staff during the Training & Development Week ie. The SMD Unit (Building 03. Room 01) has a Monopack sealed floor surface that is to be cleaned and maintained in accordance with the enclosed maintenance schedule. however this is subject to change. 05. 7. cleaning of this building is to commence after 4:30pm each day. 8. Cleaning is preferred to occur towards the end of this timeframe. 27 & 28.
strike days etc. CLEANING (excluding vacation/periodics): (1) 205 days for all buildings incorporated in this contract. including training and development week. OF WORKING DAYS P.105 NO. student free days. school closure days.A. .
DAILY SWEEPING: The entire floor area requires sweeping at least once per day. Equipment and chairs used on the floor should be fitted with rubber floor protectors. Occasional scrubbing is necessary to remove the body fat build up. At least once a week matting should be hung vertically and washed with running water from a garden hose. The recommended method is to use an automatic scrubber fitted with a vacuum/squeegee attachment. but damp mopping is acceptable if excess fluid is squeezed from the mop. WASHING THE FLOOR: If the floor becomes heavily soiled it will be necessary to wash with a solution of one (1) part MONOPACK FLOOR CLEAN to a hundred (100) parts warm water. DUST CONTROL MATTING: Dust control matting is essential for all entrances. It should be taken outside daily and shaken to remove loose dirt and then vacuumed. Dust and dirt from external sources must be controlled by placement of appropriate matting in all doorways and accompanied by daily sweeping of the floor. Dust from internal unpainted brickwork and from external sources is a major problem. Nomad Plus is recommended. The most practical method is to use a scissor mop fitted with clean acrylic fringes. Failure to prevent ingress of dust and dirt will also damage the floor surface. This ensures that a constant thickness of MONOPACK Sports Floor Finish is maintained to provide protection to the floor and the painted court line marking. The damage to timber floors caused by water is well known and it is important to ensure that only a minimum amount of water be allowed to remain in contact with the floor.106 MONOPACK CARE AND MAINTENANCE OF TIMBER SPORTS FLOORS PRELIMINARY: Slip hazards can occur on sealed timber floors when dust and body fats build up. Remove black scuffmarks with MONOPACK Spray On – Wipe Off Cleaner. PERIODIC MAINTENANCE: -SCHOOL TO ARRANGE To maintain high standard of finish on the floor it is recommended that an annual single coat refurbishment plan be implemented. .
Room Report Facility: Colonel Light Gardens Primary School Building 01 Type: Fixed Solid Combined Functions Level 1 .3 Carpet W To W FOYER/CORRIDOR/STAIRS .4 Carpet W To W SICK ROOM-1 Carpet W To W SICK ROOM-2 Carpet W To W RECEPTION/WAITING Carpet W To W DEPUTY PRINCIPAL Carpet W To W INTERVIEW ROOM Carpet W To W PRINCIPAL OFFICE Carpet W To W GENERAL OFFICE-3 Carpet W To W OFFICE Carpet W To W DISABLED TOILET Ceramic Tiles AIR LOCK 1 Ceramic Tiles TOILET 1 Ceramic Tiles AIR LOCK 2 Ceramic Tiles TOILET 2 Ceramic Tiles AIR LOCK 3 Ceramic Tiles TOILET 3 Ceramic Tiles OFFICE Carpet W To W Area (m2) for Building 1 . 0723 Room Use Floor Finish LIFT Vinyl (Unsealed) PASSAGE 1 Carpet W To W CLASSROOM 1 Carpet W To W PASSAGE Carpet W To W TEA MAKING ROOM Vinyl (Unsealed) CLASSROOM 2 Carpet W To W CLASSROOM Carpet W To W PASSAGE-1 Vinyl (Unsealed) COMPUTER ROOM Carpet W To W OFFICE-1 Carpet W To W CLASSROOM 5 Carpet W To W ACTIVITY ROOM Vinyl (Unsealed) CLASSROOM 6 Carpet W To W ADMIN OFFICE Carpet W To W STAFF LOUNGE Carpet W To W RESOURCE /GENERAL LEARNING Carpet W To W OFFICE Carpet W To W FOYER/CORRIDOR/STAIRS . 002 003 004 005 006 007 008 009 010 011 013 014 015 017 019 020 021 022 025 026 028 029 030 031 032 033 034 035 036 037 038 039 040 041 042 046 Site No.1 Carpet W To W FOYER/CORRIDOR/STAIRS .057 Page 1 of 5 .Room No.Level 1 Area 3 5 59 17 12 65 45 48 59 15 59 123 59 31 62 182 32 9 20 10 5 5 45 12 8 14 10 12 4 2 2 2 2 2 2 15 1.
3 Carpet W To W READING AREA/STACKS Carpet W To W FOYER/CORRIDOR Carpet W To W OFFICE Vinyl (Unsealed) FOYER/CORRIDOR/STAIRS . Carpet W To W AIR LOCK Vinyl (Unsealed) Area (m2) for Building 1 .4 TEA MAKING ROOM STAFF PREPARATION AREA FOYER/CORRIDOR/STAIRS .Room Report Facility: Colonel Light Gardens Primary School Level 2 .2 CLASS/LECTURE ROOM . 002 003 004 005 006 007 008 009 010 012 013 014 Room Use CLASS/LECTURE ROOM .2 Vinyl (Unsealed) CLASSROOM Carpet W To W FOYER/CORRIDOR Vinyl (Unsealed) STAFF MALE TOILET-1 Ceramic Tiles DISABLED TOILET Ceramic Tiles PRACTICAL ACTIVITY AREA-1 Vinyl (Unsealed) MUSIC ROOM Vinyl (Unsealed) STAFF FEMALE TOILET-1 Ceramic Tiles WITHDRAWAL ROOM.Level 2 Building 02 Type: Fixed Solid Learning Area(s) Level 1 . 201 202 204 205 206 207 208 209 210 211 212 213 215 216 217 219 220 221 223 224 225 226 227 Site No.1 Vinyl (Unsealed) CLASS/LECTURE ROOM .4 Carpet W To W CLASS/LECTURE ROOM .7 Floor Finish Carpet W To W Carpet W To W Carpet W To W Carpet W To W Vinyl (Unsealed) Vinyl (Unsealed) Vinyl (Unsealed) Carpet W To W Carpet W To W Carpet W To W Carpet W To W Carpet W To W Area 52 52 53 52 7 17 7 2 17 53 52 52 Page 2 of 5 .1 Carpet W To W CLASS/LECTURE ROOM .1 PASSAGE/FOYER WITHDRAW / OSHC CLASS/LECTURE ROOM .3 CLASS/LECTURE ROOM .5 Carpet W To W CLASS/LECTURE ROOM .4 Carpet W To W CLASS/LECTURE ROOM .Room No.6 Vinyl (Unsealed) FOYER/CORRIDOR .5 CLASS/LECTURE ROOM .6 Carpet W To W FOYER/CORRIDOR/STAIRS .6 CLASS/LECTURE ROOM .1 CLASS/LECTURE ROOM . 0723 Area 4 30 58 58 50 30 3 5 3 60 58 55 30 4 36 3 8 7 142 13 8 31 5 701 Room Use Floor Finish FOYER/CORRIDOR .Room No.1 Vinyl (Unsealed) FOYER/CORRIDOR/STAIRS .2 Carpet W To W CLASS/LECTURE ROOM .
Level 1 Area 23 17 77 59 31 11 10 8 2 30 48 64 13 58 451 Building 05 Type: Fixed Solid Learning Area(s) Level 1 . 0723 52 5 5 107 24 36 53 53 43 59 58 911 CLASS/LECTURE ROOM .3 Carpet W To W PASSAGE-1 Carpet W To W COMPUTER ROOM Carpet W To W STUDENTS MALE TOILET Ceramic Tiles STUDENTS FEMALE TOILET Ceramic Tiles PASSAGE Vinyl (Unsealed) SPECIAL TEACHING Carpet W To W SPECIAL TEACHING Carpet W To W CLASS/LECTURE ROOM .2 Carpet W To W CLASS/LECTURE ROOM .1 Carpet W To W WITHDRAWAL ROOM .8 Carpet W To W STAFF FEMALE TOILET Ceramic Tiles MALE TOILET Ceramic Tiles GENERAL ACTIVITY (50-100SQM) Carpet W To W WITHDRAWAL ROOM .1 Carpet W To W DISABLED TOILET Ceramic Tiles PRACTICAL ACTIVITY AREA Vinyl (Unsealed) Area (m2) for Building 3 .Room No.2 Carpet W To W COMPUTER ROOM-1 Carpet W To W PRACTICAL ACTIVITY AREA-1 Vinyl (Unsealed) PASSAGE Vinyl (Unsealed) PRACTICAL ACTIVITY AREA-2 Vinyl (Unsealed) COMPUTER ROOM-2 Carpet W To W Area (m2) for Building 2 .Room No.Room Report Facility: Colonel Light Gardens Primary School 015 017 018 019 023 024 025 026 027 028 029 Site No.Level 1 Building 03 Type: Fixed Solid Learning Area(s) Level 1 .Level 1 Area 47 47 Page 3 of 5 . 001 002 003 004 005 006 007 008 008A 009 010 011 016 017 Room Use Floor Finish SEMINAR/WITHDRAWAL ROOM Carpet W To W TEACHER PREPARATION Carpet W To W CLASS/LECTURE ROOM . 002 Room Use RESOURCE LIBRARY Floor Finish Vinyl (Sheet) Area (m2) for Building 5 .
154 Page 4 of 5 . 001 002 003 004 005 006 007 008 010 011 012 013 014 Room Use ICT AREA CLASS/LECTURE ROOM TEACHER PREP CLASS/LECTURE ROOM CLASS/LECTURE ROOM WITHDRAWAL ROOM CLASS/LECTURE ROOM CLASS/LECTURE ROOM STUDIO GENERAL ACTIVITY MALE TOILETS FEMALE TOILETS DISABLED TOILET Floor Finish Carpet W To W Carpet W To W Vinyl (Unsealed) Carpet W To W Carpet W To W Carpet W To W Carpet W To W Carpet W To W Vinyl (Unsealed) Vinyl (Unsealed) Ceramic Tiles Ceramic Tiles Ceramic Tiles Area (m2) for Building 12 . 0723 Room Use FOYER/ENTRANCE Floor Finish Vinyl (Sheet) Area (m2) for Building 6 .Room Report Facility: Colonel Light Gardens Primary School Building 06 Type: Fixed Solid Canteen / Cafeteria Level 1 . 003 Site No. 001 003 005 007 008 Room Use MULTIPURPOSE KITCHEN DISABLED TOILET GIRLS TOILETS BOYS TOILETS Floor Finish Parquetry-Hardwood Vinyl (Sheet) Mosaic Tiles Mosaic Tiles Mosaic Tiles Area (m2) for Building 10 .Level 1 Area (m2) for Colonel Light Gardens Primary School Area 56 56 26 56 56 35 56 56 73 156 3 3 5 637 4.Room No.Room No.Room No.Level 1 Area 30 30 Building 10 Type: Fixed Solid Activity Hall / Gym Level 1 .Level 1 Area 252 13 6 26 23 320 Building 12 Type: Fixed Solid Learning Area(s) Level 1 .
Room Report Facility: Colonel Light Gardens Primary School Summary Floor Finish Carpet W To W Ceramic Tiles Mosaic Tiles Parquetry-Hardwood Vinyl (Sheet) Vinyl (Unsealed) Total Cleaning Area (sq metres) 2.743 91 55 252 90 923 4. 0723 Page 5 of 5 .154 Site No.