Embassy of the Republic of the Philippines

Riyadh, Kingdom of Saudi Arabia

Press Release No. 74-2011 24 August 2011

Philippine Embassy in Riyadh introduces

Appointment System for e-Passport
for Filipino expatriates in the Kingdom
To reduce the waiting time of applicants as well as the time they transact at the Consular Section, the Philippine Embassy in Riyadh is introducing an appointment system for passport renewal. With the new appointment system, applicants will be able to request for a specific date and hour during regular working days. Applicants will no longer have to wait in long lines at window 1 for processing, and will be directly asked to proceed to the encoding area. This appointment procedure reduces the process by one step or at least half an hour of waiting. It will also eliminate clogging and the long waiting time. The Embassy will start accepting appointments on Saturday, 27 August 2011. Only applicants for e-Passport renewal need appointments. Applicants for lost passports and newborn children will be entertained as "walk-in" clients without the need of an appointment. The Consular Section will accommodate 120 applicants daily, which is the daily average of passport renewal applicants. Starting 04 September 2011, the Embassy will start implementing the appointment system and only applicants with confirmed appointments will be accepted. Only those with prior appointments will be processed and encoded. o0o

Embassy of the Republic of the Philippines
Riyadh, Kingdom of Saudi Arabia

How to get an appointment to renew your passport
1. The new appointment system is free of charge and the applicants may enlist themselves directly through either one of the following ways: • • • By e-mail to epptappt@philembassy-riyadh.org indicate the full name, contact number and preferred time and date for appointment. By SMS (text) to 0560503895 indicating the full name and preferred time and date for appointment. Family applicants must indicate all the names of its members. Otherwise only one slot would be provided to them.

2. Applicant should make an appointment at least 3 days before his/her intended day of personal appearance in the Embassy. 3. Applicant can request an appointment date and time. 4. Applicant will be informed of the date and time of appointment. 5. If the appointment is not confirmed, the applicant must request for another appointment. 6. The applicant should be at the Embassy at least 15 minutes before the appointment for personal appearance. 7. Late comers will be entertained after finishing all applicants who came on time. The Embassy is open Saturdays to Wednesdays from 8:00 am to 5:00 pm and Thursdays from 8:00 am to 12:00 noon except on regular Philippine and Saudi holidays.

Be ready with the requirements
Requirements for e-Passport renewal: 1. Personal appearance 2. Original old passport 3. Photocopy of old passport (data page only) 4. Duly accomplished passport application form that can be downloaded from the Embassy website: www.philembassy-riyadh.org or obtained from Window 1 of the Consular Section or at the Information Desk at the Embassy lobby (no photo needed)

Embassy of the Republic of the Philippines
Riyadh, Kingdom of Saudi Arabia

Requirements for replacement of damaged passport: 1. Personal appearance 2. Original damaged passport 3. Affidavit of Damaged of passport 4. Duly accomplished passport application form (no photo needed) Requirements for replacement of lost of passport: 1. Personal appearance 2. Police Report with English translation 3. Affidavit of Lost of passport 4. Duly accomplished passport application form (no photo needed) (Note: There is a 15 days waiting period before the approval of the passport application) Requirements for newly born applicants for e-Passport: 1. Report of Birth form accomplished in 4 copies. (Form available at the Consular Section of the Embassy or the website) 2. Arabic and English temporary birth certificate and/or other supporting documents (e.g. Notification of Birth from the clinic/hospital where the child was born) – 3 copies 3. Marriage Contract of parents duly authenticated by the Department of Foreign Affairs, Manila (if married in the Philippines) or authenticated by the Saudi Ministry of Foreign Affairs with English translation (if married in KSA) – 3 copies 4. Photocopies of parents' passports (data page only) – 3 copies 5. Duly accomplished passport application form (no photo needed)

Embassy of the Republic of the Philippines
Riyadh, Kingdom of Saudi Arabia

What to do on your appointment date • Come to the Embassy at least 15 minutes before the appointment time. • Proceed directly to the encoding Area for encoding • After encoding, proceed to Window 6 (Cashier) for payment.

Passport  Fees  
Renewal  
e-­‐Passport   SR  240.00  

Lost  Passport  
Green  or  MRP   SR  360.00  &  SR100  for  authentication   e-­‐Passport                 SR  600.00  &  SR  100  for  authentication  

Newborn  children  
Report  of  Birth   SR  100.00   e-­‐Passport   SR  240.00  

How do I get my new passport?
• After 30 days after applying for your passport, you may check the Embassy website at www.philembassy-riyadh.org to find out if your passport has been received by the Embassy and is ready for release. You may also call 482-3815, 482-3559 and 482-1577

Releasing of e-Passport (Window 3) 1. Releasing will be in the afternoon only from 1:00 pm to 4:00 pm. 2. Bring the following: a. Original old passport b. Official receipt If you cannot appear personally to collect your new passport, you may authorize a representative and give him/her a signed letter of authorization stating your full name and the representative’s full name.

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