LOGO

Benefits of e-GP, Procurement Reform and e-GP Strategic Planning

Presented by Office of Public Procurement Management Director

Contents

1. Organization Chart 2. principles of government procurement

3. Structure of e-GP
4. Scope of System Development in Phase 1,2,3

5. Action Plan for Thailand’s Preventive Measures in Public Procurement

Organization Chart

Office of Public Procurement Management

Principles of Government Procurement

1

Transparency / Disclosure

2
3

Accountability

Fairness Competition

Structure of e-GP
e-Government Procurement System : e-GP
e-GP Phase 1 : Kick off 1st Apr. 2010 e-GP Phase 2 : Kick off 1st Oct. 2011 e-GP Phase 3 : Developing

EPIC Government Agencies

e-Auction

Information Disclosure Center Registration Management System Operation System

Government Fiscal Management Information System (GFMIS)

Thai Consultant Database Center

Suppliers

e-Market

Management Information System Help Desk

Public

Contact Management

e-Bidding
Auditor

Grading e-Contact/e-Signature

Bank Gateway

Structure of e-GP Phase 1
e-Government Procurement System : e-GP e-GP Phase 1 : Kick off 1st Apr. 2010 e-GP Phase 2 : Kick off 1st Oct. 2011 e-GP Phase 3 : Developing

Phase 1
EPIC Government Agencies

e-Auction

Information Disclosure Center Registration Management System Operation System

Government Fiscal Management Information System (GFMIS)

Thai Consultant Database Center

Suppliers

e-Market

Management Information System Help Desk

Public

Contact Management

e-Bidding
Auditor

Grading e-Contact/e-Signature

Bank Gateway

Scope of System Development in Phase 1
Registration management Center

1

Help Desk

5 EPIC

2

Operation System

Management Information System

4

3
Information Disclosure Center

Scope of System Development in Phase 1
1
Registration management center (RMC)

Registration management center (RMC) consists of 3 sub-systems: registration system of government procurement units, supplier registration system, and registration system for the general public.

2

Procurement operation system (POS)

Procurement operation system (POS): The operation system includes publishing drafted TOR, bid notification and detailed procurement documents, preparing the name list of the receivers or buyers of procurement document, tender submission, preparing the bidder name list, preparing the name list of qualified bidders, preparing the name list of the winning bidder and the name of seller who signs PO (purchase order), etc.

Scope of System Development in Phase 1
3
Information disclosure center (IDC)

Information disclosure center (IDC) discloses the government procurement information to the public such as Bid announcement, Announcement of bidder’s qualification, and announcement of selected bidder.

4

Management information system (MIS)

Management information system (MIS) is the multi-dimensional procurement report and statistics systems.

5

Help desk system

Help desk system is the system to support the procurement enquiry on both the procurement regulations and the operations in the e-GP system. It is also the system for gathering the problems from questioners and reply via e-mail.

Scope of System Development in Phase 1; e-Auction

- In Thailand we use reverse auction. It is an electronic auction where suppliers bid online against each other for contracts within 30 minutes. - Bidders will bid for the lowest price at service providers. There are 12 service

providers who were given license from
CGD.

Structure of e-GP Phase 2
e-Government Procurement System : e-GP
e-GP Phase 1 : Kick off 1st Apr. 2010 e-GP Phase 2 : Kick off 1st Oct. 2011 e-GP Phase 3 : Developing

EPIC Government Agencies

e-Auction

Information Disclosure Center Registration Management System Operation System

Government Fiscal Management Information System (GFMIS)

Thai Consultant Database Center

Suppliers

e-Market

Management Information System Help Desk

Phase 2
Bank Gateway

Public

Contact Management

e-Bidding
Auditor

Grading e-Contact/e-Signature

Scope of System Development in Phase 2
1 Cover all methods of Government Procurement 2 3 Interface with Bank 4 Interface with Payment and Accounting System

Set up Contract Management System

e-GP Phase 2; Interface with other systems

1
Government Fiscal Management Information System e-GP System

2

3

Bank

-

Bank Guarantee Bid Securities Online bid document

e-GP Phase 2; Contract Management Process

Create the Contract

Contract Management

Deliver the Material

Disbursement

Create Acceptance Report

Acceptance of Materials

Structure of e-GP
e-Government Procurement System : e-GP
e-GP Phase 1 : Kick off 1st Apr. 2010 e-GP Phase 2 : Kick off 1st Oct. 2011 e-GP Phase 3 : Developing

EPIC Government Agencies

e-Auction

Information Disclosure Center Registration Management System Operation System

Government Fiscal Management Information System (GFMIS)

Thai Consultant Database Center

Suppliers

e-Market

Management Information System Help Desk Contact Management

Public

Phase 3
e-Bidding

Grading e-Contact/e-Signature

Auditor

Bank Gateway

Scope of System Development in Phase 3
Revolution of electronic Government Procurement

e-Market

e-Bidding

e-Market

-

e-Market is a virtual market where buyers and sellers meet

-

e-Market also acts as an intermediary between government agencies, and suppliers

e-bidding

-

-

Apply for non-standard products and services Completely use electronic

Scope of System Development in Phase 3

Suppliers Indicator System
Experiences After sales service Delivery Customer satisfaction Financial strengths

Benefits of e-GP

1. Transparency and efficiency 2. Convenience and equal of business ’s opportunities

4. To improve public procurement policy

3. To enhance capability of businesses

Benefits of (e-Government Procurement : e-GP) Phase 1 & Phase 2

Benefits : Public
1. e-GP facilitates the participation and examination from public

2. Public can verify government procurement projects and check status of them on website www.gprocurement.go.th

Benefits : Suppliers
1. Suppliers can access procurement information every time directly and equally by e-mail and website

2. Extend the capacity of suppliers and also expand the business sector of Thailand

3. Suppliers can join government procurement projects conveniently

Benefits : Government Agency

1. e-GP system follows all rules and regulations

2. Analyzing and setting government procurement policy based on e-GP database

3. Fiscal database is more accurate

Benefits of (e-Government Procurement : e-GP) Phase 3

Benefits : Public
1. Thailand has fully electronic system

2. Decrease government procurement corruption in Thailand

Benefit : Suppliers
1. New sales channel

2. Efficient information sharing method and low customer acquisition cost

Benefit : Government Agency
1. Government procurement will be more efficiently and more effective

2. Create new communication channel between government agencies and suppliers

3. Reduce interaction between buyers and suppliers

E-Government Procurement Strategic Planning of Thailand

Summary of Thailand’s action plan
Job KPI e-Market & e-Bidding Accurate Standard Price New Rules and Regulations Period 2014

1. e-GP Phase 3

2. Review Standard Price

2011

3. Review Rules and Regulations 4. Set up Collective Action

2012

Agreement

2015