E-Government Procurement Strategic Action Plan

Presented by:

Dennis Lorne S. Nacario
Deputy Executive Director, GPPB-TSO

• Initially launched as a pilot project (EPS) in 2000 through an executive issuance. • Usage by all government agencies mandated by law (Republic Act 9184) in 2003. • Current PhilGEPS system launched in 2006 as the central portal for all procurement activities by all government agencies from the national level down to the smallest political unit (barangay)

Roles and Responsibilities (in the implementation process)
• • • • ICTO & NCC • • COA & Omb • CSOs • IAs & Private Sector • GPPB GPPB-TSO PhilGEPS

RESPONSIBILITY Provide eGP policies Provide technical support Manage & operate eGP system Provide technical knowledge Establish ICT standards Provide facilities Monitor and oversee compliance Monitor compliance Users

Financial Support
• Government
– Systems operations and Support ($6M over 11 years)

– Funded and supported the implementation and management of the pilot program and PhilGEPS ($3M over 6 years).

– Technical Assistance for system management and development of new features like e-bidding and e-training ($600K)

• World Bank
– Technical Assistance with monitoring, training, testing and public access points ($300K)

• PhilGEPS
– eGP Tendering – implemented since 2000; on-going development of e-bid submission (2012) – eGP Purchasing – currently implemented for common-use goods; currently being used by 30 various government entities – eGP Contract Management – ongoing pilot implementation

• Goals
– Short Term
• Implement the e-bidding functionality; Increase user participation

– Medium Term
• Provide total eGP solutions to all stakeholders

Sharing Experiences
• GPPB and PhilGEPS have shared their experience with the implementation of an eprocurement strategy with:
– Tanzania – Indonesia – Vietnam – Nepal – Cambodia

Problems and Challenges
Institutional Capacity to Implement eGP

• Readiness • Awareness • Monitoring • Top Level Support • Policy Adaptation • eGP Development • eGP Service Delivery

Clear eGP Direction
Sustainability of eGP System

Actions : Institutional Capacity
Inadequate organizational capacity
Lack of knowledge and skills Inadequate technology & equipment
• Change Management Plan • Capacity Development Plan • Change Management Plan • Capacity Development Plan • Professionalization Program • Equipment & Infrastructure • ICT Standards • Use other facilities

Actions : Weak Institutional Capacity
Lack of awareness Lack of monitoring systems
• Strategic Communication Plan • Enlist CSOs & Private Sector

• Systems • Capability

Actions : Lack of Clear eGP Direction
Weak top management support
• Change Management Plan • Strategic Development Plan • eGP Champions

Need for change- • Policy on eGP implementation responsive • Stronger technical support policies

Actions : Sustainability of e-GP System
Operations & development resources Financial resources to deliver e-GP service
• Strengthen PhilGEPS and TSO Org Structure • Strategic Implementation Plan

• Financial Management Plan • Operational Budget • Funding support

Political Will Organizational Will

Gearing towards a successful eGP System