Excel keyboard shortcuts

04/01/2011 09:46

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Search online Help... Excel > Preferences and Accessibility > Accessibility

Excel keyboard shortcuts
About keyboard shortcuts You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press ⌘+P the Print dialog box opens.
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Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ. The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application.

Function keys
To Undo Cut text from the active cell Edit a cell comment Copy text from the active cell Open the Formula Builder Paste text into the active cell Repeat the last Find (Find Next) Close the window Display the Go To dialog box Display the Find dialog box Restore the window size. This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. Move to the next pane in a workbook that has been split Move to the previous pane in a workbook that has been split Move to the next workbook window Move to the previous workbook window Check spelling Turn on extend selection mode; used with arrow keys or cursor This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces.Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –. Add to the selection This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces.Under Keyboard and Mouse Shortcuts, on the pop-up menu for the SHIFT+F8 F6 SHIFT+F6 ⌘+F6 ⌘+SHIFT+F6 F7 F8 Press F1 F2 SHIFT+F2 F3 SHIFT+F3 F4 SHIFT+F4 ⌘+F4 F5 SHIFT+F5 ⌘+F5

http://mac2.microsoft.com/help/office/14/en-us/excel/item/64766a97-9258-4f78-9feb-2742ce769041

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click –. Display the Macro dialog box Calculate all sheets in all open workbooks. Under Personal.microsoft. Maximize or restore the workbook window Make the first button on a floating toolbar active Insert a new chart sheet. click System Preferences. or the cell opposite the home cell. you must first turn off the Exposé keyboard shortcut for this key. left. you must first turn off the Exposé keyboard shortcut for this key. click System Preferences.3 or later. on the pop-up menu for the shortcut that you want to turn off.com/help/office/14/en-us/excel/item/64766a97-9258-4f78-9feb-2742ce769041 Page 2 of 7 . you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu. on the pop-up menu for the shortcut that you want to turn off. click System Preferences. On the Apple menu. Under Personal.3 or later. you must first turn off the Exposé keyboard shortcut for this key.3 or later. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10. Display the Open dialog box Display the Print dialog box ⌘+F12 ⌘+F11 F12 ⌘+F10 SHIFT+F9 04/01/2011 09:46 OPTION+F8 F9 SHIFT+F10 OPTION+F10 F11 SHIFT+F11 CONTROL+SHIFT+F12 Moving and scrolling in a sheet or workbook To Move one cell up.Under Keyboard and Mouse Shortcuts.3 or later. or right Move to the edge of the current data region Press An arrow key CONTROL + arrow key Move to the beginning of the row Move to the beginning of the sheet Move to the last cell in use on the sheet. To use this Office keyboard shortcut. On the Apple menu. you must first turn off the Exposé keyboard shortcut for this key. click Exposé & Spaces. click –.Under Keyboard and Mouse Shortcuts. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10. click System Preferences. To use this Office keyboard shortcut. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later.0 macro sheet Display the Save As dialog box. on the pop-up menu for the shortcut that you want to turn off. To use this Office keyboard shortcut. click Exposé & Spaces. click –. To use this Office keyboard shortcut. click Exposé & Spaces. click –. click –. Under Personal.3 or later. click System Preferences. Under Personal. Under Personal.Under Keyboard and Mouse Shortcuts. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10. On the Apple menu. you must first turn off the Exposé keyboard shortcut for this key. which is the cell at the intersection of the rightmost column and the bottom row (in the lower-right corner). To use this Office keyboard shortcut. click Exposé & Spaces.Under Keyboard and Mouse Shortcuts. Insert a new sheet. click Exposé & Spaces. click System Preferences. click –. on the pop-up menu for the shortcut that you want to turn off. Under Personal. click Exposé & Spaces. on the pop-up menu for the shortcut that you want to turn off. click –.Excel keyboard shortcuts shortcut that you want to turn off.Under Keyboard and Mouse Shortcuts. on the pop-up menu for the shortcut that you want to turn off. On the Apple menu. To use this Office keyboard shortcut. which is typically A1 Move down one screen Move up one screen Move one screen to the right Move one screen to the left Move to the next sheet in the workbook PAGE DOWN PAGE UP OPTION+PAGE DOWN OPTION+PAGE UP CONTROL+PAGE DOWN Move to the previous sheet in the workbook CONTROL+PAGE UP HOME CONTROL+HOME CONTROL+END http://mac2.Under Keyboard and Mouse Shortcuts. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10. Calculate the active sheet. Insert an Excel 4. down. On the Apple menu. Display a contextual menu.

or right Move to the beginning of the line Repeat the last action Edit a cell comment Fill down Fill to the right Define a name Press RETURN CONTROL+OPTION+RETURN CONTROL+RETURN SHIFT+RETURN TAB SHIFT+TAB ESC DELETE DELETE ⌦ CONTROL+DELETE ⌦ An arrow key HOME ⌘+Y SHIFT+F2 CONTROL+D CONTROL+R CONTROL+L Working in cells or the Formula bar To Edit the active cell and then clear it. down. move around the page when zoomed in In print preview. left. move to the last page when zoomed out Press ⌘+P Arrow keys CONTROL+DOWN ARROW Entering data on a sheet To Complete a cell entry and move forward in the selection Start a new line in the same cell Fill the selected cell range with the text that you type Complete a cell entry and move back in the selection Complete a cell entry and move to the right in the selection Complete a cell entry and move to the left in the selection Cancel a cell entry Delete the character to the left of the insertion point.microsoft. or delete the selection Delete text to the end of the line Move one character up. or delete the preceding character in the active cell as you edit the cell contents Complete a cell entry Enter a formula as an array formula Cancel an entry in the cell or formula bar Display the Formula Builder after you type a valid function name in a formula Insert a hyperlink Edit the active cell and position the insertion point at the end of the line Open the Formula Builder Calculate all sheets in all open workbooks Calculate the active sheet RETURN CONTROL+SHIFT+RETURN ESC CONTROL+A ⌘+K CONTROL+U SHIFT+F3 ⌘+= ⌘+SHIFT+= Press DELETE http://mac2. or delete the selection Delete the character to the right of the insertion point.Excel keyboard shortcuts Move to the next workbook or window Move to the previous workbook or window Move to the next pane in a workbook that has been split Move to the previous pane in a workbook that has been split Scroll to display the active cell Display the Go To dialog box Display the Find dialog box Repeat the last Find action (same as Find Next) Move between unlocked cells on a protected sheet 04/01/2011 09:46 CONTROL+TAB CONTROL+SHIFT+TAB F6 SHIFT+F6 CONTROL+DELETE CONTROL+G ⌘+F ⌘+G TAB Previewing and printing To Display the Print dialog box In print preview.com/help/office/14/en-us/excel/item/64766a97-9258-4f78-9feb-2742ce769041 Page 3 of 7 .

com/help/office/14/en-us/excel/item/64766a97-9258-4f78-9feb-2742ce769041 Page 4 of 7 .Excel keyboard shortcuts Start a formula Toggle the formula reference style between absolute. and indicate A. or P. month.M. or delete the preceding character in the active cell as you edit the cell contents Paste text into the active cell Complete a cell entry Enter a formula as an array formula Display the Formula Builder after you type a valid function name in a formula Press ⌘+SHIFT+L ⌘+1 CONTROL+SHIFT+~ CONTROL+SHIFT+$ CONTROL+SHIFT+% CONTROL+SHIFT+^ CONTROL+SHIFT+# CONTROL+SHIFT+@ CONTROL+SHIFT+! ⌘+OPTION+ZERO ⌘+OPTION+RIGHT ARROW ⌘+OPTION+LEFT ARROW ⌘+OPTION+UP ARROW ⌘+OPTION+DOWN ARROW ⌘+OPTION+HYPHEN ⌘+B ⌘+I ⌘+U ⌘+SHIFT+X CONTROL+9 CONTROL+SHIFT+( CONTROL+ZERO CONTROL+SHIFT+) ⌘+SHIFT+W ⌘+SHIFT+D CONTROL+U ESC DELETE ⌘+V RETURN CONTROL+SHIFT+RETURN CONTROL+A Working with a selection To Press http://mac2. Apply the number format with two decimal places. thousands separator.M. relative. and year Apply the time format with the hour and minute.) CONTROL+SHIFT+INCH MARK (") Alternate between displaying cell values and displaying cell formulas Copy a formula from the cell above the active cell into the cell or the formula bar Display the AutoComplete list Define a name CONTROL+GRAVE ACCENT (`) CONTROL+APOSTROPHE (') OPTION+DOWN ARROW CONTROL+L Formatting and editing data To Display the Style dialog box Display the Format Cells dialog box Apply the general number format Apply the currency format with two decimal places (negative numbers appear in red with parentheses) Apply the percentage format with no decimal places Apply the exponential number format with two decimal places Apply the date format with the day. and mixed Insert the AutoSum formula Enter the date Enter the time Copy the value from the cell above the active cell into the cell or the formula bar = ⌘+T ⌘+SHIFT+T 04/01/2011 09:46 CONTROL+SEMICOLON (.microsoft. and minus sign (-) for negative values Apply the outline border around the selected cells Add an outline border to the right of the selection Add an outline border to the left of the selection Add an outline border to the top of the selection Add an outline border to the bottom of the selection Remove outline borders Apply or remove bold formatting Apply or remove italic formatting Apply or remove underscoring Apply or remove strikethrough formatting Hide rows Unhide rows Hide columns Unhide columns Add or remove the shadow font style Add or remove the outline font style Edit the active cell Cancel an entry in the cell or the formula bar Edit the active cell and then clear it.) ⌘+SEMICOLON (.

or move down one cell if only one column is selected Move from right to left within the selection. Select only cells that are directly referred to by formulas in the selection Select cells in a column that don't match the value in the active cell in that column. and displaying placeholders for objects Show or hide the Standard toolbar Turn on the capability to extend a selection by using the arrow keys Add another range of cells to the selection. which is the array that the active cell belongs to Select cells in a row that don't match the value in the active cell in that row.Excel keyboard shortcuts 04/01/2011 09:46 Copy the selection Cut the selection Paste the selection Paste special Clear the contents of the selection Delete the selection Copy a style Paste a style Copy text or graphics to the Scrapbook Paste to the Scrapbook Undo the last action Move from top to bottom within the selection (down). or move in the direction that is selected in Edit in the Preferences dialog box (Excel menu. You must select the row starting with the active cell. You must select the column starting with the active cell. columns. or move up one cell if only one column is selected Move clockwise to the next corner of the selection Move to the right between nonadjacent selections ⌘+C ⌘+X ⌘+V ⌘+CONTROL+C DELETE CONTROL+HYPHEN ⌘+SHIFT+C ⌘+SHIFT+V CONTROL+OPTION+C CONTROL+OPTION+V ⌘+Z RETURN SHIFT+RETURN TAB SHIFT+TAB CONTROL+PERIOD CONTROL+OPTION+RIGHT ARROW Move to the left between nonadjacent selections CONTROL+OPTION+LEFT ARROW Insert graphics using the Media Browser ⌘+CONTROL+M Selecting cells. or rows To Extend the selection by one cell Extend the selection to the last nonblank cell in the same column or row as the active cell Press SHIFT+arrow key CONTROL+SHIFT+arrow key Extend the selection to the beginning of the row Extend the selection to the beginning of the sheet Extend the selection to the last cell used on the sheet (lower-right corner) Select the entire column Select the entire row Select the entire sheet Select only the active cell when multiple cells are selected Extend the selection down one screen Extend the selection up one screen Alternate between hiding objects. or move opposite to the direction that is selected in Edit in the Preferences dialog box (Excel menu. Preferences command) Move from bottom to top within the selection (up). Preferences command) Move from left to right within the selection.com/help/office/14/en-us/excel/item/64766a97-9258-4f78-9feb-2742ce769041 Page 5 of 7 . or use the arrow keys to move to the start of the range you want to add. Select all cells that are directly or indirectly referred to by formulas in the selection CONTROL+SHIFT+{ CONTROL+SHIFT+[ CONTROL+[ CONTROL+/ CONTROL+\ SHIFT+HOME CONTROL+SHIFT+HOME CONTROL+SHIFT+END CONTROL+SPACEBAR SHIFT+SPACEBAR ⌘+A SHIFT+DELETE SHIFT+PAGE DOWN SHIFT+PAGE UP CONTROL+6 CONTROL+7 F8 SHIFT+F8 http://mac2. and then press F8 and the arrow keys to select the next range Select the current array.microsoft. displaying objects.

Under Keyboard and Mouse Shortcuts.Excel keyboard shortcuts 04/01/2011 09:46 Select only cells with formulas that refer directly to the active cell Select all cells with formulas that refer directly or indirectly to the active cell Select only visible cells in the current selection CONTROL+] CONTROL+SHIFT+} ⌘+SHIFT+Z Charts To Insert a new chart sheet. select the next button or menu on the toolbar When a toolbar is active. select the next toolbar When a toolbar is active. you must first turn off the Exposé keyboard shortcut for this key. Cycle through chart object selection An arrow key Press F11 Data forms To Move to the same field in the next record Move to the same field in the previous record Move to the next field that you can edit in the record Move to the previous field that you can edit in the record Move to the first field in the next record Move to the first field in the previous record Move to the same field 10 records forward Move to a new record Move to the same field 10 records back Move to the first record Move one character left within a field Move one character right within a field Select the character to the left Select the character to the right Press DOWN ARROW UP ARROW TAB SHIFT+TAB RETURN SHIFT+RETURN PAGE DOWN CONTROL+PAGE DOWN PAGE UP CONTROL+PAGE UP LEFT ARROW RIGHT ARROW SHIFT+LEFT ARROW SHIFT+RIGHT ARROW Filters and PivotTable reports To Display the Filter list or PivotTable page field pop-up menu for the selected cell Press OPTION+DOWN ARROW Outlining data To Display or hide outline symbols Hide selected rows Unhide selected rows Hide selected columns Unhide selected columns Press CONTROL+8 CONTROL+9 CONTROL+SHIFT+( CONTROL+ZERO CONTROL+SHIFT+) Toolbars To Make the first button on a floating toolbar active When a toolbar is active. On the Apple menu. To use this Office keyboard shortcut. select the previous toolbar Press OPTION+F10 TAB SHIFT+TAB CONTROL+TAB CONTROL+SHIFT+TAB http://mac2. Under Personal. click System Preferences. click Exposé & Spaces. select the previous button or menu on the toolbar When a toolbar is active.3 or later. click –.microsoft. on the pop-up menu for the shortcut that you want to turn off. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.com/help/office/14/en-us/excel/item/64766a97-9258-4f78-9feb-2742ce769041 Page 6 of 7 .

Under Hardware. To use this Office keyboard shortcut. click System Preferences. Contact Us Terms of Use Trademarks Privacy Statement http://mac2. often the OK button) Cancel the command and close the dialog box ESC Press TAB SHIFT+TAB CONTROL+TAB CONTROL+SHIFT+TAB RETURN See also Common Office keyboard shortcuts Create or delete a keyboard shortcut Rate this content: Type your comments. and then clear the On check box for the key assignment that you want to turn off. Move to the next pane in a workbook that has been split Move to the previous pane in a workbook that has been split Switch to the next workbook window Switch to the previous workbook window Maximize or restore the workbook window Copy the image of the screen to the Clipboard This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut. All rights reserved. Reset Submit News and Press Contact Office for Mac Newsletter Follow us on: ©2010 Microsoft Corporation. On the Apple menu.. you must first turn off the Mac OS X keyboard shortcut for this key. Click the Keyboard Shortcuts tab. Under Hardware. click Keyboard. Click the Keyboard Shortcuts tab.. and then clear the On check box for the key assignment that you want to turn off. click the window that you want to take a picture of). ⌘+SHIFT+4 F6 SHIFT+F6 ⌘+F6 ⌘+SHIFT+F6 CONTROL+F10 ⌘+SHIFT+3 Press ⌘+OPTION+1 ⌘+TAB ⌘+SHIFT+TAB ⌘+W ⌘+F5 Dialog boxes To Move to the next text box Move to the previous text box Switch to the next tab in a dialog box Switch to the previous tab in a dialog box Perform the action assigned to the default command button in the dialog box (the button with the bold outline.Excel keyboard shortcuts 04/01/2011 09:46 Perform the action assigned to the selected button RETURN Windows To Expand or minimize the ribbon Switch to the next application Switch to the previous application Close the active workbook window Restore the active workbook window size This keyboard shortcut conflicts with a default Mac OS X key assignment. Copy the image of the active window to the Clipboard (after pressing and releasing the key combination. click System Preferences. you must first turn off the Mac OS X keyboard shortcut for this key.microsoft. On the Apple menu. click Keyboard. Under Hardware. click Keyboard. click System Preferences. Click the Keyboard Shortcuts tab. On the Apple menu. and then clear the On check box for the key assignment that you want to turn off. To use this Office keyboard shortcut. you must first turn off the Mac OS X keyboard shortcut for this key.com/help/office/14/en-us/excel/item/64766a97-9258-4f78-9feb-2742ce769041 Page 7 of 7 . This keyboard shortcut conflicts with a default Mac OS X key assignment.

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