RAVENSCROFT SCHOOL POLICIES AND PROCEDURES DIGITAL PRIVILIGES & RESPONSIBILITIES MANUAL INDEX BY SECTION SECTION 3.01 3.02 3.03 3.04 3.05 3.06 3.07 3.08 3.09 3.
10 POLICY/PROCEDURE DIGITAL PRIVILIGES & RESPONSIBILITIES MANUAL ISSUANCE/UPDATES DIGITAL PRIVILIGIES & RESPONSIBILITIES OVERVIEW EMPLOYEE RESPONSIBILITIES AVAILABILITY OF SCHOOL SYSTEMS RESTRICTION OF SCHOOL SYSTEMS CONFIDENTIALITY OF SCHOOL SYSTEMS PERSONAL & COMMERICAL USE OF SCHOOL SYSTEMS COMMUNICATIONS SOCIAL NETWORKING PERSONAL BLOGS
RAVENSCROFT SCHOOL – POLICIES AND PROCEDURES SUBJECT: ELECTRONIC COMMUNICATIONS 08/16/10 SECTION: 3.08
EFFECTIVE DATE: REVISION DATE: A. POLICY
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Faculty and staff are encouraged to foster an ideal educational environment by creating strong partnerships and dynamic relationships between the School and the families it serves. Appropriate communication between the School and home is a critical component of the learning process as is communication amongst colleagues towards enhancing collegiality. As such, all communications within the community should always reflect the School’s core values. B. PROCEDURE Electronic Communications are governed by the following: i. School related communications conducted electronically should be done so using school issued resources only unless otherwise approved by the Assistant Head of Academic Affairs. Personal communication devices, unless used to access school owned resources, should not be used to conduct school related business. Employees have a responsibility to use school owned resources in an efficient, effective, ethical, and lawful manner. Electronic communications should follow the same standards expected in written business communications. Address message to recipients who “need to know”. Electronic communication sent unnecessarily lowers system and user performance. Construct electronic communication professionally (spelling, grammar) and efficiently (subject field, attachments). All electronic communication should be proof read before sending. Electronic communications can be easily forwarded to recipients who do not have a “need to know”. Confidential matters may need to be handled through other communication devices, such as the telephone. Senders of libelous, defamatory, offensive, racist, obscene, or otherwise offensive communications may be held accountable, up to and including termination of employment and/or civil penalties. This includes forwarding electronic communications generated by another sender. The creation, storage, or exchange of information in violation of copyright laws is prohibited. Employees should retain email messages only if relevant to School business and for not more than a one year period unless related to an anticipated litigation.
RAVENSCROFT SCHOOL POLICIES AND PROCEDURES SUBJECT:
SOCIAL NETWORKING 08/16/10 SECTION: 3.09 PAGE NO: 1 OF 2
EFFECTIVE DATE: REVISION DATE: A. POLICY
Social Networking, defined as a means of communicating and sharing information between two or more individuals of an online community, can make it difficult to discern the professional lives. In order to protect our students, employees, and the institution, while making it should be understood by employees that these relationships and communications are always to be conducted within the scope of acceptable behavior as outlined in the Policies and Procedures Manual, Employee Handbook, or Faculty Handbook. B. PROCEDURE As representatives of the School, employee use of Social Networking constituents is governed by the following: i. Employees may not utilize social networking sites to conduct School business, conduct School-‐ related communications with students or parents or conduct School-‐related communications with other faculty and staff members. All online class, club, or team management should be conducted via approved web-‐based communication tools unless otherwise approved by the Office of the Assistant Head of School for Academic Affairs or its designee. ii. Employees must refrain from initiating or accepting quests from current students. iii. Employees may establish with graduates who are at least one year removed from the School and former students who are age 18 or older. Keep in mind that the uneven power dynamics in a school environment in which adults have implied authority over students continues to shape those relationships after the end of the school day, year, and even after graduation or separation from the School. Employees must act in a manner that always respects and never exploits the power inherent in these relationships. iv. Employees should consider carefully the dynamics of establishing current, former or prospective parents, and the line between personal and professional, in doing so. Keep in mind this is not an acceptable communications tool for conducting or discussing School business. v. Employees this is not an acceptable communications tool for conducting School business. vi. Employees should use extreme care when posting information online that identifies themselves as employees of the School; being mindful of the lack of control one has over online information while striving to ensure that no posted information reflects adversely on the School and the members of our School community.
RAVENSCROFT SCHOOL POLICIES AND PROCEDURES SOCIAL NETWORKING SECTION: 3.09 PAGE: 2 OF 2 vii. Employees may not post or share , including, but not limited to logos, photos, operating, master or strategic plans or documents, without prior approval by the appropriate administrator. Absolutely no personal information regarding another member of the School community may be posted by an employee without prior permission; parents must grant permission for any any site outside of the School owned domain ravenscroft.org or on commercial sites for which the School pays a maintenance fee. ix. When necessary, remind members in your network of your position as an educator whose profile may be accessed by members of the School community, either directly or indirectly, and to monitor their posts to your network accordingly. Conversely, be judicious in your postings to all social networks, and act immediately to remove any material that may be inappropriate from your site, whether posted by you or someone else.
RAVENSCROFT SCHOOL POLICIES AND PROCEDURES SUBJECT: PERSONAL BLOGS 08/16/10 SECTION: 3.10 PAGE NO: 1 OF 2
EFFECTIVE DATE: REVISION DATE: A. POLICY
education, which contain frequent, chronological publications of personal thoughts and links, society. As such, employees who maintain personal blogs may blog about the School and their work. However, employees are required to follow the following procedures when posting information about the School on personal blogs or on the blogs of others.
B. PROCEDURE Employees may blog during work hours if academic in nature. Expectations related to blogging, as well as other forms of electronic communication, are governed by the following: i. Employees may not utilize personal blog sites to conduct School business, conduct School-‐ related communications with students or parents or conduct School-‐related communications with other faculty and staff members. All official online class, club, or team management should be conducted via approved web-‐based communication tools unless otherwise approved by the Office of the Assistant Head of School for Academic Affairs or its designee. Ravenscroft reserves the right to prohibit blogging if employees abuse the privilege. Blogs stored on School-‐owned servers or services paid with School funds are subject to periodic review by the School, and should not be considered as private, personal information. Any public communications concerning the School guidelines as stipulated in its Policies and Procedures Manual, Faculty Handbook, or Employee Handbook. Communication of any material that violates the privacy rights of others is strictly prohibited. confidential or financial information about the School. Consult other policies for guidance about what constitutes confidential/proprietary information. Employees should use their real names, rather than writing anonymously or under an assumed name, and explain their role at the School. This will add credibility with readers and promote accountability within the School. The following disclaimer must be published on all publicly accessible communications when writing about the School and/or identifying oneself as a School employee: a. The views and opinions presented here are the personal opinions of ( ). Content published here is not reviewed or approved by Ravenscroft School before it is posted and does not necessarily represent the views and opinions of the School.
RAVENSCROFT SCHOOL POLICIES AND PROCEDURES PERSONAL BLOGS SECTION: 3.10 PAGE: 2 OF 2 vii. Material that is obscene, defamatory, profane, libelous, threatening, harassing, abusive, hateful or embarrassing to another person or organization is prohibited. Employees may not disparage the School, its executives, directors, co-‐workers, parents, have a right to disagree with Ravenscroft, its executives, and the school community but the tone should remain respectful and professional. Use of Personal blogging should be done on personal computers on personal time so as not to interfere with work performance.