How to prepare a project report for your final year project

You can follow the below order and content for preparing your final project report: • Table of Contents • Abstract You begin your Final Report with a Abstract. Write this section last as it is here that you will step back and give an overview of what has been achieved. In one page, certainly not more than two, list the main features of your project, what problem you were solving and how you solved it. • Introduction How did the problem originally present itself to you in the first place, and how did it evolve over the course of the project. Give a detailed summary of the problem as well as a review of the literature or the market survey. • The Solution Describe your solution in detail. You may refer to the Appendix for detailed program code or other technical materials, but some summary or overview diagrams of the solution should be placed in the body of the report. This will help the reader get a sense for the overall structure of the solution. • The Implementation Process/Results Describe the process you went through to complete the project and compare what actually happened with the goals you were trying to achieve. Highlight any major variations from your original plans. Discuss the behavior of the finished program, and show some of its functionality. • Conclusion What has been accomplished and what are the major things that you learned from this project? What work still needs to be done on the system and how can it be improved and/or enhanced? Do you have any future plans for this software package? • References Include here all materials referenced within your report. • Appendix Some of the minute detail of the sections above can be relegated to the Appendix and referenced from the body of the report. Include all relevant documentation, computer coding, screen shots, etc. In summary, the Final Report should be written in the style of a finished and fully polished document that you would be willing to show to either a prospective employer or the admissions officer of an PG College.

Steps involved in doing a Mini / Final Year Project
You need to structure your work in order to meet the goals of your mini or final year project. The below process could guide you through the various stages of the project, and at the same time help you to achieve its purposes. The process involves the following steps: (i) Developing your project proposal (ii) Developing your problem description (iii) Following the objectives

It is much more enjoyable to put in time on a project if it is yours rather than someone else’s. talk to them and stress the . Then you must stick to that schedule. Chances are. This is very often true. it is easy to keep focused. Remember that you have only a few weeks to finish the design. You can think of developing a system or application that is applicable in real life situation. Be careful not to select a topic that is unrealistically large. Choosing a Topic for your Final Year Project The first step is to select a teammate and pick a topic that you would enjoy working. Discuss with your supervisor the scale of what you are planning. after step (vii) there is a final examination where the examiner recommends or decides the grade for your work. Start by reading technical books. The reason for these early checkpoints is based on experience. but an exciting learning experience. not because of a lack of ability. professional articles. or interesting Web pages. If the project has a good problem description with clearly defined goals. but it goes by quickly. Talk with faculty and other professionals—perhaps people you are working with for Industrial Training. However. Start thinking about possible topics well before the project course begins. Whatever the reason. (ii) and (v). In the real world that may not happen. Here we mentioned some of these problems and how to avoid them. The third checkpoint is the last quality control before the work is presented and defended. equal interest in the problem. although part of your marks is based on each individual’s effort. it is not without problems which. but rather lack of interest or motivation. If you have a teammate who is not doing his or her share of the work. another part is based on successfully finishing the project. The first two checkpoints assess the quality of the proposed project and the problem description. the project topic should be something that you and your teammates choose rather than something assigned to you. you still have a functioning system. Don’t be tempted to postpone work on the project because your due date seems so far off. This is a serious problem because. Finally. You may have heard the saying: knowing the problem well is like having half the solution. You may have one (or more) team members who do not carry their share of the workload. all team members have equal ability. Your goal is to have a well-defined problem statement ready for design as early as possible. Perhaps you would like to investigate a research idea presented in one of your classes. each complete in itself. or a goal of working professionally in this area after graduation. You need an implementation schedule that allocates reasonable amounts of work throughout the entire semester. if not identified and addressed. These checkpoints come after steps (i). All that happens is that during the final few weeks you rush madly to get something working. you might be hired once you finish your studies. then the rest of the work becomes easier. If he or she thinks it may be too large. The “Do It Tomorrow” Problem: The project weeks alloted for completion sounds like a long time. • Home Problems faced in your final year project and ways to avoid them Your academic project would be a demanding. development and testing of your project. For this you can find a company. a desire to learn how to use a particular software package. and project implemented in a rush rarely works correctly! The “Sleeping Member” Problem: In the ideal world. When stage I is working move on to stage II. A non-contributing team member can slow down or prevent completion of the work. and develop a useful software for them. This can lead to frustration as well as errors caused by “cutting corners” and hurrying through the implementation. however. could seriously effect the final result and ultimately reduce your marks. and work equally hard.(iv) Presenting and analysing your data (v) Drawing your conclusions and identifying future work if any (vi) Presenting and defending your work orally (vii) Preparing your final version of the report The process has three checkpoints where the examiner or the supervisor performs a quality control. Consider ideas that sound interesting because of a desire to know more about a subject. consider implementing the project in stages. a good start is facilitated by a strong project proposal and problem description. If you do not finish stage II. The “Overachiever” Problem: A common problem is selecting a topic that is far too ambitious for the allotted time.

That will negate much of your good work. The “Poop Out At The End” Problem: You have worked hard for many weeks to complete the project. Put in the time needed to prepare both a well written. Even though you may be “burned out” from implementation. Acquiring background information about the problem and its possible solutions. remember there is still work to do. 3) team commitment to the plan. Reporting on your work. and 5) a sense of mutual accountability and support within the team. Don’t produce a poorly witten paper or give a poorly organized presentation. Analysing requirements. polished presentation.importance of everyone doing their job. Evaluating your solution to the problem. and proactively controlled during execution. 2) the development of an actionable project plan. Planning the detailed phases of the project. You have spent many late nights and chased down hundreds of bugs. the conclusion of your project should be whether you solved it successfully or not. Tips for Perfect Final Year Project For an effective project. document). proprietary project management methodology employs a consensusbuilding approach that promotes: 1) team ownership of the project. Don’t let the failure of others prevent you from completing the work and receiving good marks. This proven. Construction of one or more artefacts (hardware. Establishing the criteria by which your solution(s) to the problem will be judged. . so are you done? Absolutely not! The project evaluation is not based only on the programs you develop but also on your written reports and oral presentations. thoroughly planned. but it is now working. A good job on these last steps will insure that you receive the marks that fairly represents the work you have done. THE PROJECT SUCCESS METHODSM consists of three integrated management processes by which projects are clearly defined. Adopting one or more design methodologies. Whatever the nature of the problem you set out to solve. high-quality final report and a well organized. If this does not solve the problem then talk to your supervisor. software. 4) a disciplined and tenacious approach to project control. Determining by what process the work will be carried out. Using (or constructing) tools. it is advisable to carry out the following activities: · · · · · · · · · · · Defining the objectives of the project.

engineering and . telecommunications. beverages. business-critical projects in a wide variety of industries over the last 25 years. and risks A PARTICIPATIVE APPROACH to planning.THE METHOD CONSISTS OF THREE PHASES: 1) Project Success FirstStep Process® (formation of the project team. marketing programs. including new product development and introduction. stress. entertainment. process improvement initiatives. complex projects in all types of business organizations. stakeholders. electronics. as well as the team members' commitment to the plan A SUPERIOR APPROACH to developing the project schedule. and cost The methodology is proven in practice. The Project Success Method has proven effective in a vast array of project applications. THE BOTTOM LINE . appointment of the project manager. frustration. hotel and restaurant chains. real estate. objectives. paper products. and companies in the financial services. time. and many other products. Also included are electric and gas utilities. PSI's Project Success Method has proven successful in complex. and transportation industries. and conflict AND. and development of the project charter) 2) Planning Process 3) Control Process Benefits of the Method: • • • • • • • • • CLEAR ANALYSIS and documentation of project scope. constraints. IT systems development and implementation. based on its application in thousands of strategic. aircraft components. even with very tight deadlines CLEAR RESPONSIBILITIES and performance expectations for team members A PROACTIVE APPROACH to project control that identifies and solves problems as early as possible STRONG TEAMWORK DISCIPLINE AND CONSISTENCY of approach across all projects in the organization REDUCED CHAOS. The Project Success MethodSM is essential when you cannot afford to fail on a mission critical project. which ensures a better plan. PSI's clients include manufacturers of heavy equipment.projects completed successfully with respect to quality.

stress and conflict Strategic Benefits • • • • • Financial payoff.architectural design. Organizations that leverage The Project Success Method achieve benefits that fall into three categories: Project-Level Benefits Individual projects completed successfully . mergers and acquisitions. detection. and solution Continuous improvement in project planning and execution Improved morale due to reduced frustration.in accordance with scope and quality specifications. which can become targets for improvement Strategic marketing advantage . facility relocations and startups. Organizational and Personal Benefits • • • • • • • • • Documented plans and schedules Clear scope and objectives Clarified roles and performance expectations Mutual accountability and support among team members Improved communication Workload better matched to resource availability More effective problem prevention. including reduced opportunity costs Improved quality Increased customer satisfaction and goodwill Uncovered weaknesses in organizational functions and processes. major industrial maintenance. construction and renovation. and within budget. and special events. on time.

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