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R12: How to Setup Remittance Advice Email Notification for Suppliers [ID 1072399.

1] Modified 03-MAR-2011 Type HOWTO Status MODERATED

In this Document Goal Solution References

This document is being delivered to you via Oracle Support's Rapid Visibility (RaV) process and therefore has not been subject to an independent technical review.

Applies to: Oracle Payables - Version: 12.0.0 to 12.0.6 - Release: 12.0 to 12.0 Oracle Payments - Version: 12.0.0 to 12.0.6 [Release: 12.0 to 12.0] Information in this document applies to any platform. Goal

This document describes how to Setup Remittance Advice Email Notification for Suppliers in Release 12.


In Release 11i AP Remittance Advice E-mail Workflow was used (AP_PAYMENT_EVENT_WF_PKG.get_check_info and GET_PAID_INVOICES). That functionality is obsoleted in Release 12.

The following will prevent the old style E-Mails being sent:

1. Login into Oracle Applications. 2. Go to Responsibility: Workflow Administrator Web Applications. 3. Path is Administrator Workflow->Business Events. 4. In search criteria enter 'oracle.apps.ap.payment' and hit the 'Go' button. 5. Click the 'Subscriptions' icon for the Payment Event. 6. Click the 'Edit' icon for AP_PAYMENT_EVENT_WF_PKG.RULE_FUNCTION. 7. Change the status from "Enabled" to "Disabled" in Execution Condition Region. 8. Click Apply.

The intended functionality for sending Remittance Notification to suppliers in R12 is the 'Separate Remittance Advice' feature, which involves documents which are formatted in the Payments module and which are then printed and/or distributed via XML Publisher.

1. So first you need to create the xdodelivery.cfg file per Oracle XML Publisher Admistration and Developers Guide for Release 12.

2. You have to configure the XML Publisher Separate Remittance Advice (SRA) Delivery. This is the new Process in R12.

The key to which is setting up the xdodelivery.cfg file. See Oracle XML Publisher Administration and Developer's Guide, an example is provided in the User Guide.

3. Save the xdodelivery.cfg into the $XDO_TOP/resource directory

4. Navigate to System Administrator and query Profile Option 'IBY: XML Publisher Delivery Manager Configuration File'.

5. Ensure the filename xdodelivery.cfg is in lowercase and includes the full path and file name in the Profile Setting.

Note: Do not use environment variables or relative paths while specifying the location of xdodelivery.cfg file in the Profile Option IBY_XDO_DELIVERY_CFG_FILE. Please use ABSOLUTE path instead.

6. Configure Profile Options:

IEX: SMTP From Should Specify the E-mail From Address

IEX: SMTP Host Should Specify the E-Mail host.

7. Additional Settings:

a. Login to Oracle Applications and use Responsibility = Application Developer. Navigate to Application -> Messages

b. Query message 'IBY_FD_SRA%'

Two messages are returned:

-> IBY_FD_SRA_EMAIL_FROM Seeded message is:

-> IBY_FD_SRA_EMAIL_SUBJ Seeded message is: Separate Remittance Advice: payment reference number - &PMT_REF_NUM

Modify those messages to meet your requirement.

8. You may configure the Separate Remittance Advice Delivery Method at Supplier, Supplier Site. You also specify the E-mail address for the supplier if you want to e-mail the Remittance Advice.

a. You need to set which SRA format is used when you configure your Payment Process Profile (PPP).

See the Reporting Tab and find: Format - Specify the Remittance Advice Format you wish to use for this PPP

b. Automatically Submit at Payment Completion Point - Check the box for Automatic Submission.

c. Allow Multiple Copies for Payment Instruction - Check the box if you want the user to be able to print more than once.

Condition All Payments or Number of Documents or Payment Detail Length - You may Choose to Create a Remittance Advice Under Certain Conditions Only.

Delivery Method E-mail or Fax or Printed - The default value for the PPP how the Remittance Advice is delivered.

Override Payee Delivery Method Preference - Check the box if the PPP Delivery Method takes precedence over the Delivery Method configured for the Supplier Site.