Computers and Writing 2010 at Purdue | Hotel | Dormitory

October 24, 2008 David Blakesley Purdue University College of Liberal Arts English Department HEAV 3020 West Lafayette

, IN 47907

Dear Dr. Blakesley, Thank you for considering Purdue for your Computers and Writing Conference! Purdue University boasts one of the largest collegiate conference programs nationwide, hosting more than 700 events each year. As a Big Ten University, you will experience the utmost service and amenities for your event, including: Over 55,000 square feet of dedicated meeting space Professional production services in theatrical venues for up to 6000 people On-site overnight accommodations at our 192-room campus hotel Comfortable, well maintained university residences including air conditioned suites Delicious meals with a lot of variety and style in award-winning dining courts Professional conference coordination services including on-site facilitation Registration services including an online system, bill payment, and more! As we discussed, Purdue has availability to accommodate your event May 20-23, 2010. Attached is an outline and attached estimates of the breadth of services and amenities available at Purdue. Purdue Conference Division is ready to make your event a success! If you have any questions, please do not hesitate to contact me directly toll-free at 800-955-6385, or via email at susanx@purdue.edu. I look forward to speaking with you soon! Thank you for considering Purdue University for your event! Sincerely,

Susan R. Xioufaridou Sales Coordinator Purdue Conference Division

Computers & Writing
at

Purdue University is a prestigious Big Ten campus on the banks of the Wabash River in West Lafayette, Indiana. Centrally located in the state, Purdue is the perfect location for conferences. Purdue offers all of the service you expect from one of the highest ranking hospitality colleges, the latest technology you expect from a top-ranking technology and engineering school, the tradition of a Big Ten university, and all of the beauty of a leading agriculture school. Couple that with the convenient location of a mid-sized community offering diversity and fun, and you have the perfect venue for any event!

PURDUE UNIVERSITY CONFERENCE SERVICES & FACILITIES*
MEETING SPACE Stewart Center Meeting Facilities Centrally located on campus and adjacent to the Purdue Memorial Union, Stewart Center serves as a hub for all conference activities at Purdue University with a dedicated registration area, 22 meeting rooms, 2 theatres, an art gallery, and a convenience store. Stewart Center boasts modern facilities equipped with state-of-theart audio-visual equipment, wireless internet connectivity, and on-site catering. Meeting rooms are set in a variety of configurations and can hold between 16 and 460 people. Stewart Center also contains two proscenium-style theatres. Fowler Hall seats 388 people and is ideal for lectures, films, panel discussions, and debates. Hall of Music Productions enhances events in the theatres as an on-site, high-tech production company skilled in making any scale presentation a success!

Purdue University Classrooms Serving around 35,000 students annually, Purdue’s classrooms offer a wide variety of seating configurations for groups of 10 to 474 people. Plus, most classrooms are equipped with modern technology including LCD projectors, P.A. systems, and more. OVERNIGHT ACCOMMODATIONS University Residences: For groups convening in the summer months, Purdue’s University Residences offer a variety of accommodations for groups as large as 8,000 people. From air conditioned rooms with semi-private bathrooms to the traditional residence halls, Purdue takes great pride in meeting the needs of every group with well maintained, convenient accommodations. Amenities available to groups in University Residences include private phone lines, linen and towel services, kitchen facilities, meeting rooms, and much more. 2009 Summer University Residence RatesIV Air conditioned Suite Style Rooms Double Air conditioned Traditional Rooms Double
IV

$32.00 $27.00

Prices are estimated per night and do not include 5% innkeepers and 7% IN sales tax.

To learn more about University Residence accommodations, visit http://www.conf.purdue.edu/sites/lodging/residences.asp.

Union Club Hotel: Attached to the Purdue Memorial Union, the Union Club Hotel is a convenient home away from home for many Purdue University guests. With 192 rooms in a variety of configurations including luxury and family suites, guests enjoy all of the modern amenities in their rooms including high speed internet, voice mail, coffee maker, and much more. Guests also enjoy complimentary campus parking. 2008 Group Hotel RatesIV: North Wing Queen $ 92.00 Deluxe Double $110.00
IV

Prices are per night and do not include 5% innkeepers and 7% IN sales tax.

Learn more about the campus hotel online at http://www.union.purdue.edu/HTML/UnionClubHotel/.

CAMPUS DINING Purdue Memorial Union Dining Facilities Adjacent to Stewart Center, Purdue Memorial Union contains a wealth of meeting space, elegant banquet facilities, exhibition hall, and a variety of restaurants and recreation activities. For example, the North and South Ballrooms with over 14,400 square feet of banquet or exhibit space can accommodate up to 840 guests for a meal or up to 1400 guests set theatre style.
Available for your event banquet and awards ceremony: Purdue Memorial Union North Ballroom

Purdue Memorial Union Catering Serving both Stewart Center and Purdue Memorial Union, as well as the rest of campus, PMU Catering and Events provide a wide variety of dining options for catered events. From casual to gourmet, the staff chef accommodates customized requests in addition to the savory standard menus, and serves every feast with a Boilermaker flair. See menus online at http://www.union.purdue.edu/HTML/CateringAndEvents/

CONFERENCE COORDINATION SERVICES As one of the largest collegiate conference venues in the nation, Purdue University offers the expertise and support you expect and deserve. With ten professional event coordinators on staff, including three Certified Meeting Professionals, groups receive dedication and expertise through each step of the planning process and throughout the event. Just some of the conference services your group will enjoy include: On-line pre-event registration for conference participants Conference registration management and name badge printing On-site check-in and registration services Step-by-step planning sessions One-stop shopping to all that Purdue has to offer Marketing and media services On-site event coordination services Attention to detail in each of your conference arrangements Budget development and bill-paying services Conference evaluation services Storage and distribution of exhibits and documents Knowledge of community resources and recreational activities …and much, much more! Conference Coordination Rates Service is provided to manage all aspects of the event with the exception of the program and content at a rate of 13.5 percent of total event expenses or revenue at a minimum of $250 per event.

Computers and Writing Proposed Meeting and Dining Space Use Thursday, May 20, 2010 8 a.m.-5 p.m. Check-in/Registration 8 a.m. (24 hr hold)Exhibits and Breaks 9 a.m.-5 p.m. Workshops 3-? p.m. Breakout Sessions Breakout Session Breakout Session 9 a.m.-3 p.m. 3 p.m.-5 p.m. 3:45-5 p.m. 5 p.m.-8 p.m. 8 p.m.-?

Stewart Center East Foyer (Windows) Stewart Center 218ABCD Stewart Center 202 (84 Classroom) Stewart Center 204 (30 Hollow Square) Stewart Center 218A (42 Classroom) Computer Labs Stanley Coulter and Heavilon Grad Research Network Stewart Center 218BCD (up to 120) New Teacher Forum Stewart Center 218BCD (up to 120) Open House HEAV 226 Owl Lab Opening Reception PMU North Ballroom Night on the Town

Friday, May 21, 2010 7 a.m. (24 hr hold)Continental Breakfast Stewart Center 214ABCD Exhibits and Breaks 8-9:15 a.m. Town Hall I Fowler Hall (Theatre for 388) 9 a.m.-12:15 p.m. Breakout Sessions Stewart Center 202 (84 Classroom) and Breakout Sessions Stewart Center 204 (30 Hollow Square) 2-3:15 p.m. Breakout Session Stewart Center 206 (176 Theatre) Breakout Session Stewart Center 218A (42 Classroom) Breakout Session Stewart Center 218B (42 Classroom) Breakout Session Stewart Center 218C (42 Classroom) Breakout Session Stewart Center 218D (68 Theatre) Plus various classrooms and computer labs 12:30-1:45 p.m. Lunch with Speaker PMU North Ballroom 3:30-4:45 p.m. Keynote Fowler Hall 5-7 p.m. Banquet and Awards PMU North Ballroom 6:45-8:30 p.m. Excursions 9:30-11 p.m. 3-D Movie Fowler Hall Saturday, May 22, 2010 7 a.m. (24 hr hold)Continental Breakfast Exhibits and Breaks 8 a.m.-12:15 p.m. Breakout Sessions and Breakout Sessions 2-3:15 p.m. Breakout Session Breakout Session Breakout Session Breakout Session

Stewart Center 214ABCD Stewart Center 202 (84 Classroom) Stewart Center 204 (30 Hollow Square) Stewart Center 206 (176 Theatre) Stewart Center 218A (42 Classroom) Stewart Center 218B (42 Classroom) Stewart Center 218C (42 Classroom)

12:30-1:45 p.m. 2-3:15 p.m. 3:30-4:45 p.m. 5-7 p.m.

Breakout Session Stewart Center 218D (68 Theatre) Plus various classrooms and computer labs Lunch with Speaker PMU North Ballroom Posters site tbd Keynote Fowler Hall Picnic site tbd

Sunday, May 23, 2010 7 a.m. to 2 p.m. Continental Breakfast Stewart Center 214ABCD Exhibits and Breaks 9:15-10:30 a.m. Breakout Sessions Stewart Center 202 (84 Classroom) Breakout Sessions Stewart Center 204 (30 Hollow Square) Breakout Session Stewart Center 206 (176 Theatre) Breakout Session Stewart Center 218A (42 Classroom) Breakout Session Stewart Center 218B (42 Classroom) Breakout Session Stewart Center 218C (42 Classroom) Breakout Session Stewart Center 218D (68 Theatre) Plus various classrooms and computer labs 10:45-12 noon Town Hall II Fowler Hall 11:30-12:30 Boxed Lunches pick up site tbd 2 p.m. Closing Party site tbd

View these rooms online at www.conf.purdue.edu

Estimate of Costs:
Name of Event:
Thursday, May 20, 2010 Check-in/Registration Exhibits Stewart Center Room East Foyer Registration Area Stewart Center Room #218ABCD Room Setup Continental Breakfast** Workshop 1 A/V Stewart Center Room #202 (84 Classroom Seating) LCD Projector Lavaliere Wireless Microphone Setup/Teardown Labor Workshop 2 Workshop 3 Workshop 4-8 Grad Research & New Teacher A/V Stewart Center Room #204 (30 Hollow Square Seating) Stewart Center Room #218A (42 Conference Seating) Various Classroom Spaces Stewart Center Room #218BCD (126 Conference Seating) Room Setup LCD Projector Lavaliere Wireless Microphone Setup/Teardown Labor Open House Opening Reception Friday, May 21, 2010 Exhibits Town Hall I Breakout 1 A/V Breakout 2 Breakout 3 A/V Stewart Center Room #218ABCD Continental Breakfast** Fowler Hall (estimated production & rental) Stewart Center Room #202 (84 Classroom Seating) LCD Projector Lavaliere Wireless Microphone Stewart Center Room #204 (30 Hollow Square Seating) Stewart Center Room #206 (178 Theatre Seating) LCD Projector Lavaliere Wireless Microphone Setup/Teardown Labor Breakout 4 A/V Stewart Center Room #218A (42 Conference Seating) LCD Projector Lavaliere Wireless Microphone Setup/Teardown Labor Breakout 5 A/V Stewart Center Room #218B (42 Conference Seating) LCD Projector Lavaliere Wireless Microphone Setup/Teardown Labor Breakout 6 A/V Stewart Center Room #218C (42 Conference Seating) LCD Projector Lavaliere Wireless Microphone Setup/Teardown Labor Breakout 7 Stewart Center Room #218D (68 Theatre Seating) 127.12 24.00 41.50 127.12 24.00 41.50 127.12 24.00 41.50 127.12 24.00 41.50 127.12 24.00 5.95 815.00 1 450 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 waived $3,346.88 $815.00 waived $127.12 $24.00 waived waived $127.12 $24.00 $41.50 waived $127.12 $24.00 $41.50 waived $127.12 $24.00 $41.50 waived $127.12 $24.00 $41.50 waived HEAV 226 OWL Lab Refreshments? Purdue Memorial Union North Ballroom Estimated menu 400.00 25.00 1 450 waived* $14,062.50 60.00 127.12 24.00 41.50 127.12 24.00 41.50 60.00 5.95

Computers & Writing

Estimated Attendance:
price per number

450 People
total

1 1 4 450 1 1 1 1 1 1 1 1 3 1 1 1 1

waived waived $240.00 $3,346.88 waived $127.12 $24.00 $41.50 waived waived waived waived $180.00 $127.12 $24.00 $41.50 waived

A/V

LCD Projector Lavaliere Wireless Microphone Setup/Teardown Labor

127.12 24.00 41.50 400.00 18.95 400.00 25.00

1 1 1 1 1 450 1 450 1

$127.12 $24.00 $41.50 waived waived* $10,659.38 waived* $14,062.50 waived $3,346.88 $815.00 waived $127.12 $24.00 waived waived $127.12 $24.00 waived $127.12 $24.00 waived $127.12 $24.00 waived $127.12 $24.00 waived waived* $10,659.38 waived* $8,437.50 waived $3,346.88 $815.00 waived $127.12 $24.00 waived waived $127.12 $24.00 waived $127.12 $24.00 waived $127.12 $24.00

Breakout 8-13 Lunch Banquet and Awards Saturday, May 22, 2010 Exhibits Keynotes Breakout 1 A/V Breakout 2 Breakout 3 A/V Breakout 4 A/V Breakout 5 A/V Breakout 6 A/V Breakout 7-13 Lunch Picnic Sunday, May 23, 2010 Exhibits Keynotes Breakout 1 A/V Breakout 2 Breakout 3 A/V Breakout 4 A/V Breakout 5 A/V

Various Classroom Spaces Purdue Memorial Union North Ballroom Estimated menu Purdue Memorial Union North Ballroom Estimated menu Stewart Center Room #218ABCD Continental Breakfast** Fowler Hall (estimated production & rental) Stewart Center Room #202 (84 Classroom Seating) LCD Projector Lavaliere Wireless Microphone Stewart Center Room #204 (30 Hollow Square Seating) Stewart Center Room #218A (42 Conference Seating) LCD Projector Lavaliere Wireless Microphone Stewart Center Room #218B (42 Conference Seating) LCD Projector Lavaliere Wireless Microphone Stewart Center Room #218C (42 Conference Seating) LCD Projector Lavaliere Wireless Microphone Stewart Center Room #218D (68 Theatre Seating) LCD Projector Lavaliere Wireless Microphone Various Classroom Spaces Purdue Memorial Union North Ballroom Estimated menu tbd Estimated menu Stewart Center Room #218ABCD Continental Breakfast** Fowler Hall (estimated production & rental) Stewart Center Room #202 (84 Classroom Seating) LCD Projector Lavaliere Wireless Microphone Stewart Center Room #204 (30 Hollow Square Seating) Stewart Center Room #218A (42 Conference Seating) LCD Projector Lavaliere Wireless Microphone Stewart Center Room #218B (42 Conference Seating) LCD Projector Lavaliere Wireless Microphone Stewart Center Room #218C (42 Conference Seating) LCD Projector Lavaliere Wireless Microphone 127.12 24.00 127.12 24.00 127.12 24.00 127.12 24.00 5.95 815.00 400.00 18.95 400.00 15.00 127.12 24.00 127.12 24.00 127.12 24.00 127.12 24.00 127.12 24.00 5.95 815.00

450 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 450 1 450 1 450 1 1 1 1 1 1 1 1 1 1 1 1 1 1

Breakout 6 A/V Breakout 7-13 Lunch Closing Picnic Miscellaneous Expenses

Stewart Center Room #218D (68 Theatre Seating) LCD Projector Lavaliere Wireless Microphone Various Classroom Spaces Pick-up site tbd Estimated Boxed Lunch Menu** tbd Estimated menu Parking Passes for Grant Street Parking Garage Online Registration Confirmation Letter Name Badges 400.00 8.95 400.00 15.00 2.00 0.00 0.55 0.25 127.12 24.00

1 1 1 1 1 450 1 450 250 450 450 450

waived $127.12 $24.00 waived waived* $5,034.38 waived* $8,437.50 $500.00 $0.00 $247.50 $112.50 $91,476.29 $90,000.00 $12,349.30 $13,825.58

Subtotal Conference Coordination Grand Total

Registration Fee Collected Minimum $250.00 per event Amount due from sponsoring department

200.00

450 13.50%

*if catering bill excluding service charges is twice amount of room rental **line totals include applicable service fees, inkeeper and sales taxes

Sign up to vote on this title
UsefulNot useful