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Virtuosity Skill Development Pvt. Ltd.
Level - 1
Unit – I
Introduction to Computers ?
What is a computer
A computer is an electronic device operating under the control of instructions stored in its own memory. These instructions tell the machine what to do. The computer is capable of accepting data (input), processing data arithmetically and logically, producing output from the processing and storing the results for future use. Most computers that sit on a desktop are called "PCs" or Personal Computers.*
Monitor: Usually described in inches, “I have a 17” monitor”
Speakers for sound Central Processing Unit: CPU RAM: Random Access Memory Processor: Defined in mhz: ie, “I have a 233 mhz Processor” The more mhz, the faster. Mouse Floppy Drive CD ROM Hard Drive
Difference between software and hardware
Software is the stuff that makes your computer do things for you. The computer without software would be like a home entertainment system with no tapes, CDs or movies - you have the machine but there's nothing to play on it. Software is continually developed. Each time the software maker (Microsoft, Adobe, Corel, etc) develops a new version of their software they assign it a version number. Before Microsoft Word 7, there was Microsoft Word 6.0.1 and before that Word 6.0. The larger the developments made to the software, the larger the version number changes. Usually a large change will result in a whole number upgrade; a small change may result in a tenth of a decimal place. Hardware is those components or physical parts that make up the computer. Hardware is those things you can touch. Hardware: monitor, speakers, mouse, CD-ROM, hard drive, keyboard, CPU, RAM, Processor, etc. Each part plays a role in the operation of a computer.
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Each generation of computer is characterized by a major technological development that fundamentally changed the way computers operate, resulting in increasingly smaller, cheaper and more powerful, efficient and reliable devices. The history of computer development is often referred to in terms of the different generations of computing devices. Read about each generation and the developments that led to the current devices that we use today.
First Generation (1940-1956) Vacuum Tubes
The first computers used vacuum tubes for circuitry and magnetic drums for memory and were often enormous taking up entire rooms. They were very expensive to operate and in addition to using a great deal of electricity, generated a lot of heat which was often the cause of malfunctions. First generation computers relied on machine language, the lowest-level programming language understood by computers, to perform operations and they could only solve one problem at a time. Input was based on punched cards and paper tape and output was displayed on printouts. The UNIVAC and ENIAC computers are examples of first-generation computing devices. The UNIVAC was the first commercial computer delivered to a business client, the U.S. Census Bureau in 1951.
Second Generation (1956-1963) Transistors
Transistors replaced vacuum tubes and ushered in the second generation of computers. The transistor was invented in 1947 but did not see widespread use in computers until the late 1950s. The transistor was far superior to the vacuum tube allowing computers to become smaller, faster, cheaper, more energy-efficient and more reliable than their first generation predecessors. Though the transistor still generated a great deal of heat that subjected the computer to damage, it was a vast improvement over the vacuum tube. Second generation computers still relied on punched cards for input and printouts for output. Second generation computers moved from cryptic binary machine language to symbolic or assembly languages which allowed programmers to specify instructions in words. High-level programming languages were also being developed at this time such as early versions of COBOL and FORTRAN. These were also the first computers that stored their instructions in their memory which moved from a magnetic drum to magnetic core technology. The first computers of this generation were developed for the atomic energy industry.
Third Generation (1964-1971) Integrated Circuits
The development of the integrated circuit was the hallmark of the third generation of computers. Transistors were miniaturized and placed on silicon chips called semiconductors which drastically increased the speed and efficiency of computers. Instead of punched cards and printouts, users interacted with third generation computers through keyboards and monitors and interfaced with an operating system which allowed the device to run many different applications at one time with a central program that monitored the memory. Computers for the first time became accessible to a mass audience because they were smaller and cheaper than their predecessors.
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Fourth Generation (1971-Present) Microprocessors
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The microprocessor brought the fourth generation of computers, where thousands of integrated circuits were built onto a single silicon chip. What filled an entire room in the first generation could now fit in the palm of the hand. The Intel 4004 chip developed in 1971, located all the components of the computer—from the central processing unit and memory to input/output controls—on a single chip. In 1981, IBM introduced its first computer for the home user and in 1984 Apple introduced the Macintosh. Microprocessors also moved out of the realm of desktop computers and into many areas of life as more and more everyday products began to use microprocessors. As these small computers became more powerful, they could be linked together to form networks which eventually led to the development of the Internet. Fourth generation computers also saw the development of GUIs, the mouse and handheld devices.
Fifth Generation (Present and Beyond) Artificial Intelligence
Fifth generation computing devices based on artificial intelligence are still in development, though there are some applications such as voice recognition that are being used today. The use of parallel processing and superconductors is helping to make artificial intelligence a reality. Quantum computation, molecular and nanotechnology will radically change the face of computers in the years to come. The goal of the fifth generation computing is to develop devices that respond to natural language input and are capable of learning and self-organization.
Types of Computers
Computers can be generally classified by size and power, although there can be considerable overlap. Following are descriptions of several different types of computers. programs. That means they can perform different actions or ‘processes’ at the same time. Mainframe computers can be used by as many as hundreds or thousands of users at the same time. Large organizations may use a mainframe computer to execute large-scale processes such as processing the organization’s payroll.
Mainframe computers are large-sized, powerful multi-user computers that can support concurrent
Mini-computers are mid-sized multi-processing computers. Again, they can perform several actions at
the same time and can support from 4 to 200 users simultaneously. In recent years, the distinction between mini-computers and small mainframes has become blurred. Often the distinction depends upon how the manufacturer wants to market its machines. Organizations may use a mini-computer for such tasks as managing the information in a small financial system or maintaining a small database of information about registrations or applications.
Workstations are powerful, single-user computers. They have the capacity to store and process large quantities of data but they are only used by one person at a time. However, workstations are typically linked together to form a computer network called a local area network (LAN), which means that several people, such as staff in an office can communicate with each other and share electronic files and data.
A workstation is similar to a personal computer but is more powerful and often comes with a higher-quality monitor. In terms of computing power, workstations lie in-between personal computers and mini-computers. Workstations commonly support applications that require relatively high-quality graphics capabilities and a lot of memory such as desktop publishing, software development and engineering applications.
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today. The PC is a small-sized, relatively inexpensive computer designed for an individual user. Today, the world of PCs is basically divided between IBM-compatible and Macintosh-compatible machines named after the two computer manufacturers. Computers may be called ‘desktop’ computers which stay on the desk or ‘laptop’ computers which are lightweight and portable. Organizations and individuals use PCs for a wide range of tasks including word processing, accounting, desktop publishing, preparation and delivery of presentations, organization of spreadsheets and database management. Entry-level PCs are much more powerful than a few years ago and today there is little distinction between PCs and workstations.
Personal computers (PCs), also called microcomputers are the most popular type of computer in use
What Are The Components Of A Computer ?
Computers are made up of two parts: the hardware and the software. Hardware: The physical equipment required to create, use, manipulate and store electronic data. Software: The computerized instructions that operate a computer, manipulate the data and execute particular functions or tasks.
All computers require the following hardware components:
Central processing unit (CPU): The chip or chips at the heart of a computer that enable it to process
Memory: An area within a computer system that holds data waiting to be processed. Storage device: The place where a computer stores data.
keyboard, mouse and scanner). into one or more outputs.
Input devices: The devices that allow data and instructions to be entered into a computer (such as a Input: Any resource required for the functioning of a process in the course of which it will be transformed Output devices: The devices that allow information to be represented (that is given out) to the user such
as a display screen or printer.
Output: The product of the transformation of inputs by a process. Peripheral Devices: Printers, scanners and external disk drives that may be connected to the computer
are also sometimes called ‘peripheral devices’.
Memory: The most common type of memory that most users are familiar with is ‘main memory’ or ‘RAM’
(Random Access Memory).
Random Access Memory (RAM): An area in the computer system unit that temporarily holds a user’s
data operating system instructions and program instructions. The word ‘main’ is used to distinguish it from external mass storage devices such as the hard drive or disk drives. Note that the term ‘mass storage’ refers to various techniques and devices for storing large amounts of data; mass storage is distinct from memory because it retains data even when the computer is turned off. Thus mass storage is sometimes referred to as ‘auxiliary storage’.
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Following are definitions of common storage devices:
needed for processing.
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Storage: The area within a computer system where data can be left on a long term basis while it is not
Diskette: A small removable, flexible Mylar plastic disk covered with a thin layer of a magnetic substance onto which digital data can be recorded and stored. It is also known as a floppy disk. Hard drive: The storage area within the computer itself where megabytes of space are available to store
bits of information. It is also known as a hard disk.
Optical disk: A storage device that uses reflecting surfaces and laser technology to read and write data
on a disk. It is also known as a laser disk.
Magnetic tape: A continuous plastic strip covered with magnetic oxide; the tape is divided into parallel
tracks onto which data may be recorded by selectively magnetizing parts of the surface or spots in each of the tracks. The data can then be stored and reused.
How Does A Computer Work
A computer functions in the following manner: The computer accepts input. Computer input is whatever entered or fed into a computer system. Input can be supplied by a person (such as by using a keyboard) or by another computer or device (such as a diskette or CD-ROM). Some examples of input include the words and symbols in a document, numbers for a calculation and instructions for completing a process, pictures etc.
manipulation is called processing. Examples of processing include performing calculations, sorting lists of words or numbers, modifying documents and pictures according to user instructions and drawing graphs. A computer processes data in the CPU.
The computer performs useful operations by manipulating the data in many ways. This
Process: A systematic series of actions a computer uses to manipulate data.
Most computers have more than one location for storing data (the hard drive or C:\ and the floppy drive or A:\). The place where the computer stores the data depends on how the data is being used. The computer puts the data in one place while it is waiting to be processed and another place when it is not needed for immediate processing. The storage of data in the computer is called’ online storage’ while the storage of data on computer tapes, diskettes or CD-ROMs is called ‘offline storage’. computer. Some examples of computer output include reports, documents, music, graphs and pictures. Output can be in several different formats, such as paper, diskette or on screen.
The computer stores data. A computer must store data so that it is available for processing.
The computer produces output. Computer output is information that has been produced by a
How Does The Software Work
Software is the computerized instructions that operate the computer, execute particular functions or tasks and manipulate the data. For software (the instructions) to perform various functions, it must be programmed. That is, the instructions need to be written in a programming language that the computer can understand. Without a program a computer is useless.
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A database is a collection of related information that can be manipulated and used to sort information. This includes controlling functions such as the coordination of the hardware and applications software. a wide range of programming languages have been developed including BASIC. machine or assembly languages. They include applications for the following functions. This language is used by the computer to understand the programming language and translate the terms into executable instructions. Word processors make it easy to manipulate and format documents.Computing basics to execute certain tasks. User-friendly: Computer software or hardware that is simple to set up. Spreadsheets are used for mathematical calculations such as accounts. Examples of operating systems are Windows NT. C++. Database management applications are computer programs that let people create and manipulate data in a database. 6 I Virtuosity Skill Development . Lying between programming languages and machine languages are assembly languages. Please note: most people who use computers today do not need to worry about programming. Presentation packages and graphics are computer programs that enable users to create highly stylized images for slide presentations and reports. Spreadsheets are computer programs that let people electronically create and manipulate spreadsheets (tables of values arranged in rows and columns with pre-defined relationships to each other). DOS and OS/2. budgets and statistics etc. The language the computer actually understands is called machine language which comprises numbers only.1 Programming language: An artificial set of rules. They can also be used to produce various types of charts and graphs. allocating storage facilities. Word processing is the most common applications software. This is because the software being used today is written in a highly user-friendly manner and does not require knowledge of the computer languages which were used to create and use it. Operating system: A collection of software that allows a computer to function. The great advantage of word processing over using a typewriter is that you can make changes without retyping the entire document. Every general-purpose computer must have an operating system in order to run other programs. There are two kinds of software: systems software and applications software. an operating system works like an air traffic controller to coordinate activities within the computer. Assembly languages have the same structure and set of commands as machine languages but they enable a program to use names instead of numbers. FORTRAN. Level . controlling the input and output devices and managing time sharing for linked or networked computers. run and use. conduct statistical analysis or generate reports. process. PASCAL. Applications software includes programs that users access to carry out work. The most important program that runs on a computer is the operating system. The Windows family of operating systems includes a Graphical User Interface (GUI) that makes the software user-friendly. Each language has a unique set of words (codes) that it understands and a special syntax for organizing program instructions. vocabulary and syntax used to instruct the computer Computer program: A sequence of instructions that can be executed by a computer to carry out a Over the years. Systems software includes the operating system and all the utilities that enable the computer to function. Many software applications include graphics components including: paint programs. desktop publishing applications and so on. In many respects. JAVA and so on.
The great advantage of open software is that anyone can create add-on products for it because they can understand how it was designed.) Statistical computing (empirical studies of large populations. users prefer to use ‘open’ software which is software designed using specifications that are publicly accessible. By making software public.) Proprietary software is privately owned and controlled. etc. speech technology. however. etc.1 Software can be either ‘proprietary’ (also called ‘closed’ or ‘open’. dictionaries. associative) Database query and search software Data security management Publishing (electronic publishing vs. fax. SMS) via telephone Telephony routing Office organization and communication o o o o Text production Database management Calculation Intranet communication Information storage. The role of computers in society Computers have several important uses in the Information Society of the 21st century: Integrated communication o o o o Intranets Internet Data (email.) 7 I Virtuosity Skill Development . etc. People using open software can mix and match products from different manufacturers. A proprietary software design or technique is one that is owned by a company which will usually not divulge specifications that would allow other companies to duplicate the product.Computing basics Level . texts. grammar checkers. genetic algorithms. dialogue systems. transfer o o o o Databases (relational. proprietary software is seen as a disadvantage in many organizations.) Signal processing coupled with statistical computing (physics. a manufacturer allows others to duplicate its product which many manufacturers do not want. processing. object-oriented. Increasingly. computer-supported publishing) Scientific computing o o o Symbolic computing (spell checkers.
open Microsoft Word 2007. The first Word Processing software program that was commercially successful was called WordStar (shown to the right). The program has developed to the point that changes in recent versions have been minor. If you use a low resolution. Some personal computers were designed especially as elaborate typing machines and it wasn’t until the general purpose computers of the 70s that word processors became part of a collection of programs that could be used on a computer. the size of your monitor and the resolution to which your monitor is set. Microsoft’s Word for Windows was already on its second version and had become the word processor of choice for many Windows users. In Word 2007. because Microsoft Word 2007 is so different from previous versions of Microsoft Word. even experienced users may find it useful.Computing basics Level . after many refinements and improvements. In the late 80s and early 90s. The seventh major version of Word for Windows is Word 2003. Windows Vista and Windows XP have settings that allow you to change the color and style of your windows. more information fits on your screen but the size of the text and images are smaller. it was a while before WordPerfect became available on the new operating system. Also. This lesson will introduce you to the Word window. This tutorial teaches Microsoft Word 2007 basics.1 Unit – II Word Processing What is a Word Processor ? A Word Processor is a computer or a computer program that is used to create. If you use a high resolution. You can use it to type letters. newer Word Processing applications such as WordPerfect and Ami Pro (later called Word Pro) made word processing on a computer both simpler and more versatile. 8 I Virtuosity Skill Development . reports and other documents. view it on a computer screen. Word 2007. store it electronically (such as on a disk). Almost a century later. They were developed to meet the needs of writers rather than the needs of scientists or mathematicians. Over the years. You can use this window to interact with Word. edit and print documents. Although this tutorial was created for the computer novice. It was released in 1979 and relied on a combination of keyboard commands to edit text in a document. modify and print it. A word processor allows you to create a document. These days. The earliest word processors were computer software programs that worked with an electronic type writer. WordPerfect had almost become the standard word processing application. Resolution determines how much information your computer monitor can display. Note: Your screen will probably not look exactly like the screen shown. Lesson 1: Getting Familiar with Microsoft Word 2007 for Windows Microsoft Word is a word processing software package. The Microsoft Word window appears and your screen looks similar to the one shown here. Unlike many computer applications. Microsoft Word has seen many improvements and has become the most commonly used word processor. the features of typewriters began to be applied to the emerging computer technology. how a window displays depends on the size of your window. To begin this lesson. By the time it did. less information fits on your screen but the size of your text and images are larger. which is the version shown in these exercises. Typewriters began to be used widely in the 1870s. When Microsoft Windows became common however. word processors did not develop out of computer technology.
When you save your document. Word names the first new document you open Document1. The Quick Access Toolbar Next to the Microsoft Office button is the Quick Access toolbar. open an existing file. a menu appears. As you open additional new documents.1 The Microsoft Office Button In the upper-left corner of the Word 2007 window is the Microsoft Office button. 9 I Virtuosity Skill Development . save a file and perform many other tasks. Word names them sequentially.Computing basics Level . Undo and Redo appear on the Quick Access toolbar. By default. you assign the document a new name. The Quick Access toolbar provides you with access to commands you frequently use. You can use the menu to create a new file. Save. You can use ‘Save’ to save your file. The Title bar displays the title of the document on which you are currently working. ‘Undo’ to rollback an action you have taken and ‘Redo’ to reapply an action you have rolled back. The Title Bar Next to the Quick Access toolbar is the Title bar. When you click the button.
You click buttons to issue commands or to access menus and dialog boxes. 10 I Virtuosity Skill Development . Clicking the dialog box launcher gives you access to additional commands via a dialog box. Tabs The Ruler Font Group Dialog Box Launcher Buttons The ruler is found below the Ribbon. clicking a tab displays several related command groups. The Ribbon is located near the top of the screen. follow the steps listed here: 1 2 1. You can use the ruler to change the format of your document quickly. Click the View tab to choose it.Computing basics The Ribbon Level . you use the Ribbon to issue commands. In Microsoft Word 2007. 2. You may also find a dialog box launcher in the bottom-right corner of a group. Within each group are related command buttons.1 You use commands to tell Microsoft Word what to do. If your ruler is not visible. below the Quick Access toolbar. At the top of the Ribbon are several tabs. Click the check box next to Ruler in the Show/Hide group. The ruler appears below the Ribbon.
The Vertical scroll bar is located along the right side of the screen. The blinking vertical line in the upper-left corner of the Text Area is the cursor. It marks the insertion point.Computing basics The Text Area Level . down and across your window simply by dragging the icon located on the scroll bar. A check mark next to an item means it is selected. You click it again to deselect it. You can change what is displayed on the Status Bar by right-clicking on the Status Bar and selecting the options you want from the Customize Status Bar menu. The Horizontal scroll bar is located just above the status bar. click and drag the Horizontal scroll bar back and forth. To move back and forth across your document. As you type. Vertical Scroll Bar Horizontal Scroll Bar The Vertical and Horizontal Scroll Bars The Vertical and Horizontal scroll bars enable you to move up. This is the text area. You won't see a Horizontal scroll bar if the width of your document fits on your screen. 11 I Virtuosity Skill Development .1 Just below the ruler is a large area called the Text Area. The horizontal line next to the cursor marks the end of the document. your text displays at the cursor location. To move up and down your document. The Status Bar The Status Bar appears at the very bottom of your window and provides such information as the current page and the number of words in your document. You click a menu item to select it. click and drag the Vertical scroll bar up and down. You type your document in the Text Area.
Print Layout The Print Layout view shows the document as it will look when it is printed.1 Understanding Document Views In Word 2007.Computing basics The Status Bar Level . Draft View Draft view is the most frequently used view. you can display your document in one of five views: Draft. 12 I Virtuosity Skill Development . Reading Layout Reading Layout view formats your screen to make reading your document more comfortable. You use Draft view to quickly edit your document. If you move a heading. Full Screen Reading or Online Layout. Outline View Outline view displays the document in outline form. Web Layout. the accompanying text moves with it. Print Layout. Web Layout Web Layout view enables you to see your document as it would appear in a browser such as Internet Explorer. You can display headings without the text.
click the tab. If you are asked to choose a tab. Click the View tab. When the Draft option is selected it appears in a contrasting color. Point to the item. Point to the item. When asked to click: 1. 2.1 You should use Draft view for these lessons. 2. Before moving ahead. make sure you are in Draft view: 1 2 1. opt to see them onscreen. You can elect to see these characters on the screen as you type or you can elect to have them remain invisible. 2. If you are asked to right-click: 1. For these lessons.Computing basics Level . Point to the item. Press your right mouse button. This table describes most of them: Character Denotes A tab A space The end of a paragraph Hidden text . Understanding Nonprinting Characters Certain characters called nonprinting characters. do not print and will not appear in your printed document but do affect your document layout. Click During the lessons that follow. ¶ Hidden 13 I Virtuosity Skill Development . Quickly press your left mouse button twice. Click Draft in the Document Views group. 2. Press your left mouse button once. you will be asked to "click" items and to choose tabs. If you are asked to double-click an item: 1.
Place your cursor before the word "On" in the first paragraph. Three paragraphs appear in your document.1 1 2 1. Create Sample Data and Select Text If you type =rand() in your Word document and then press Enter. You can use these paragraphs to practice what you learn. Press the down arrow key until the first paragraph is highlighted. Press and hold down the Shift key. Click the Show/Hide button in the Paragraph group. The Show/Hide button appears in a contrasting color when it is selected. and the right arrow to move right. Choose the Home tab. the left arrow to move left. which serves as an "anchor" showing where text you wish to select begins or ends. Word creates three paragraphs. 2. 4. The following exercise teaches you how to create data and how to select data. 2. use the up arrow to move up. When using the arrow keys. press the left mouse button and then drag in the direction you want to move. the down arrow to move down. Type =rand(). 14 I Virtuosity Skill Development . You can select by using the arrow keys or by clicking and dragging. Click anywhere outside the highlighted area to remove the highlighting. When using the mouse.Computing basics To view non-printing characters: Level . Throughout these lessons. Select with the Shift and Arrow Keys 1. 5. 3. you will be asked to select text. Press the right arrow key until the first line of text is highlighted. EXERCISE 1 Create Sample Data 1. Press Enter. 2.
Execute Commands with Keyboard Shortcuts There are many methods you can use to accomplish tasks when using Word.Computing basics Select with the Mouse 1. Cursor 1. 15 I Virtuosity Skill Development . Click in a location and type. However." A shorthand notation of the above would read as follows: Press Ctrl+b Typists who are slowed down by using a mouse usually prefer using keys. You place the cursor by moving the cursor to the specified location and pressing the left mouse button or by using the arrow keys to move to the specified location EXERCISE 2 The Arrow Keys 1.1 Place the Cursor During the lessons. 2. Place your cursor before the word "You" in the second paragraph. Move around your document by using your mouse and clicking in a variety of locations. 3. 4. Drag the mouse until you have highlighted the second paragraph. 3. Use the left arrow key to move to the left. 2. you choose an option by clicking the option on the Ribbon. Note what happens. Exit Word You have completed Lesson One. To start a new paragraph. Typically. Start a New Paragraph When you type in Microsoft Word. 4. you save your work before exiting. A key name followed by a plus and a letter means to hold down the key while pressing the letter. Level . Ctrl+b means you should hold down the Ctrl key while pressing "b. For example. Use the down arrow key to move down your document. Press and hold down the left mouse button. Use the right arrow key to move to the right. 2. you do not need to press a key to move to a new line. Click anywhere outside the highlighted area to remove the highlighting. Use the up arrow key to move up. Generally. you can also use shortcut keys. press the Enter key. you will often be asked to place the cursor at a specific location (the insertion point) on the screen.
2. If you click ‘Yes’. 4. Otherwise. Word saves your file.Windows Vista Level . Click the Microsoft Office button.1 1 2 1. 16 I Virtuosity Skill Development .Computing basics EXERCISE 3 Close and Save . click ‘Yes’. You are prompted: "Do you want to save changes to Document1?" To save your changes. 5. which you can find in the bottom-right corner. A menu appears. 3. Name your file by typing Lesson One. click ‘No’. Click Save. 6. Click Exit Word.doc in the File Name field. the Save As dialog box appears. Move to the correct folder.
you select the text you want to delete. press Enter.doc in the File Name field. First. then you press the Delete key. you will learn how create a Microsoft Word document Lesson 2 : Microsoft Word 2007 Basic Features Lesson 1 familiarized you with the Microsoft Word window. open Microsoft Word. Each time you press the Backspace key. Microsoft Word In the first lesson of this Microsoft Word tutorial. 5. Microsoft Word creates a blank line to indicate the start of a new paragraph.” Delete the word "house. if you want to create a report. For example. Word saves your file. 6. Specify the correct folder in the Save In box. To begin. Click Exit Word. using the Delete key. 4. The insertion point is the point at which your mouse pointer is located. click ‘Yes’.Windows XP 1. place the cursor between the period and the "e" in "house. Click Save. In this lesson.1 You will be prompted: "Do you want to save changes to Document1?" To save your changes. This lesson covers typing. To capitalize. click ‘No’. The sentence should now read: "Joe has a very large boat. you can delete what you typed and then type your correction. Type. If you click ‘Yes’. hold down the Shift key while typing the letter you want to capitalize. A menu appears. Type boat. which is in the bottom-right corner. You can also delete text by using the Delete key. you open Microsoft Word and then begin typing." Using either the arrow keys or the mouse. You can use the Backspace key to delete. 4. we familiarized you with the Word window. If you make a mistake. using the Backspace key. Microsoft Word automatically moves your text to a new line. inserting text. Otherwise. 3. underlining and italicizing. Backspace and Delete In Microsoft Word. 2. Microsoft Word deletes the character that precedes the insertion point. Level . bolding. EXERCISE 1 Type and Backspace 1. you create documents by typing them." Press the Backspace key until the word "house" is deleted. You do not have to do anything when your text reaches the end of a line and you want to move to a new line. You are now ready to learn how to create a Word document. If you want to start a new paragraph. Type the following sentence: “Joe has a very large house. Name your file by typing Lesson One. 2. Click the Microsoft Office button. 3. the Save As dialog box appears.Computing basics Close and Save ." 17 I Virtuosity Skill Development .
Press the Delete key. Level ." Insert and Overtype While creating your document. 3. The Customize Status Bar menu appears.e. You can then use the Insert/Overtype button to switch between Insert and Overtype mode. you may want to overtype text—replace old text with new text. Before you attempt to insert or overtype. The sentence should now read: "Joe has a large boat. You right-click the Status bar and then use the Customize Status Bar menu to place the Insert/Overtype button on the Status bar. If the word Insert appears on the Status bar." 18 I Virtuosity Skill Development . phrase or even several paragraphs is easy. 4. Place the cursor after the space between the words "large" and "boat. 2." Type the word blue. The Insert/Overtype button appears on the Status bar. Click Overtype. 2. If the word Overtype appears on the Status bar." press and hold down the Shift key. The sentence should now read: "Joe has a large blue boat. When you are in Overtype mode." After typing it. thereby changing Word to insert mode. Insert Make sure you are in Insert mode before proceeding. you may find you need to insert text i. EXERCISE 2 Placing the Insert/Overtype button on the Status bar 1." After typing it. For example. you are in Insert mode.Computing basics Delete Delete the word "very" from the sentence you just typed." You can place the cursor before the "v" in the word "very. "Joe has a large blue boat. suppose you type the sentence. Right-click the Status bar. 3." With Microsoft Word. 4. you decide you want to change the sentence to “Joe has a large gray boat. place new text between existing text.1 Select the word "very. When you are in Insert mode. Press the spacebar to add a space. you should check the mode you are in—Insert or Overtype." 1. inserting a word." With Microsoft Word. 2. you can overtype text. 1. "Joe has a large boat. click the word Overtype and it will change to Insert. By default Microsoft Word is in the Insert mode. Suppose you type the sentence. You are going to insert the word "blue" between the words "large" and "boat. you can insert text. Alternatively. and then press the right arrow key until the word "very" is highlighted. you decide you want to change the sentence to "Joe has a large blue boat. overtyping the word blue with the word gray is also easy.
Launcher: Ribbon: Keys: Bold Italicize Underline these words. the Ribbon." Type the word gray. Also. you may need to emphasize particular words or phrases by bolding." Note: You can overtype text without changing to Overtype mode by selecting the text you want to overtype and then typing. underline or italicize. All three Regular Mini Toolbar: Bold Italicize Regular Your screen should look similar to the one shown here. Place the cursor before the letter "b" in "blue. Italicize and Underline When creating a document. 19 I Virtuosity Skill Development . You also can combine these features—in other words. underlining or italicizing. certain grammatical constructs require that you bold. Remember. Bold. The word Insert changes to Overtype. The exercises that follow show you how to bold. 2. All three Regular Bold Italicize Underline these words.Computing basics Overtype Level .1 You can type over the current text (replace the current text with new text) in the Overtype mode. the Mini-toolbar/context menu and the keyboard. All three Regular Bold Italicize Underline these words. When you need to perform a task in Microsoft Word. You can bold. you can bold. you can usually choose from several methods. Change the word "blue" to "gray. underline or italicize using four different methods: using the launcher. Press the Enter key at the end of each of the following lines to start a new paragraph. EXERCISE 3 Type the following exactly as shown. pressing the Enter key starts a new paragraph. underline and italicize a single piece of text. Do the following to change to the Overtype mode." 1. underline and italicize when using Word. The sentence should now read: "Joe has a large gray boat. • Click "Insert" on the Status bar. 3.
then press the right arrow key until the entire word is highlighted. To remove the bold. 4. 6.Computing basics Bold with the Dialog Box Launcher Level . 3. select the word "Bold. The Font dialog box appears." Press the Shift key. Click OK to close the dialog box. Choose the Home tab. click Regular. Note: You can see the effect of your action in the Preview window. You have bolded the word bold. Click Bold in the Font Style box." You can place the cursor before the letter "B" in "Bold. 2. Click the dialog box launcher in the Font group. 5. 20 I Virtuosity Skill Development . On the line that begins with Launcher.1 2 3 1 1. Click anywhere in the text area to remove the highlighting.
On the line that begins with "Mini Toolbar. you can select the text and then click the Bold button Click anywhere in the text area to remove the highlighting." You can place the cursor before the letter "B" in "Bold." You can place the cursor before the letter "B" in "Bold. Click the Bold button in the Font group."Press the Shift key.Bold with the Mini Toolbar 1. 21 I Virtuosity Skill Development . On the line that begins with "Ribbon." select the word "Bold. 4. Choose the Home tab. 2." select the word "Bold. You have bolded the word bold.Bold with the Ribbon Level . 2.Computing basics Alternate Method . again. then press the right arrow key until the entire word is highlighted. 3. Alternate Method . Note: To remove the bold. Right-click." Press the Shift key. then press the right arrow key until the entire word is highlighted.1 2 3 1 1. You have bolded the word bold. The Mini toolbar appears. Click the Bold button . 3.
press Ctrl+b again. Note: To remove the Bold. Note: You can see the effect of your selection in the Preview window. 5. click Regular in the Font Style box. select the word "Italicize." Press the Shift key." You can place the cursor before the letter "B" in "Bold. Choose the Home tab. 2. To remove the italics.Computing basics Alternate Method . 3." Press the Shift key. Click anywhere in the text area to remove the highlighting. then press the right arrow key until the entire word is highlighted.Bold with Keys 1. 3. Click OK to close the Font dialog box. Italicize with the Dialog Box Launcher 2 3 1 1. 6. 4." You can place the cursor before the letter "I" in "Italicize. Click the dialog box launcher in the Font group." select the word "Bold. Click anywhere in the text area to remove the highlighting. The Font dialog box appears. On the line that begins with Launcher. Level . 2.1 On the line that begins with "Keys. You have italicized the word Italicize. Click Italic in the Font Style box. You can also remove formatting by pressing Ctrl+spacebar. Press Ctrl+b (hold down the Ctrl key while pressing b). then press the right arrow key until the entire word is highlighted. 22 I Virtuosity Skill Development .
23 I Virtuosity Skill Development . 3. You have italicized the word Italicize. On the line that begins with "Ribbon. Choose the Home tab. Click the Italic button on the Ribbon.Italicize with the Mini Toolbar 1." select the word "Italicize. 4." You can place the cursor before the letter "I" in "Italicize. select the text and click the Italicize button 2. You have italicized the word Italicize." You can place the cursor before the letter "I" in "Italicize." Press the Shift key. Note: To remove the italics. Alternate Method . again. The Mini toolbar appears.1 1." select the word "Italicize." Press the Shift key. Click anywhere in the text area to remove the highlighting. On the line that begins with "Mini Toolbar.Computing basics Alternate Method .Italicize with the Ribbon Level . 2. 3. then press the right arrow key until the entire word is highlighted. then press the right arrow key until the entire word is highlighted. Right-click. Click the Italic button .
" select the word "Italicize. 3. 2. Click anywhere in the text area to remove the highlighting. You have italicized the word Italicize. Level . You can also remove formatting by pressing Ctrl+spacebar. The following are some of the underlines that are available if you use the dialog box launcher: The following illustrates underlining with the dialog box launcher: 24 I Virtuosity Skill Development .Computing basics Alternate Method—Italicize with Keys 1. Note: To remove italics." You can place the cursor before the letter "I" in "Italicize. Underline with the Dialog Box Launcher You can underline when using Word.1 On the line that begins with "Keys. then press the right arrow key until the entire word is highlighted. press Ctrl+i again." Press the Shift key. Press Ctrl+i (hold down the Ctrl key while pressing i). Word provides you with many types of underlines from which to choose.
" select the words "Underline these words. Cli]ck the dialog box launcher in the Font group. 2.Underline with the Ribbon 1." Choose the Home tab. In the Underline Style box. Note: To remove the underlining. 7. 3. Click anywhere in the text area to remove the highlighting. 3. Level . click the down arrow to open the pull-down menu. click the Underline button again. Click the type of underline you wish to use. On the line that begins with "Ribbon. The underline you selected appears under the words. you select none from the pull-down menu. 4. 25 I Virtuosity Skill Development . 4. The Font dialog box appears. Alternate Method . Note: To remove an underline. 2.1 Click OK to close the dialog box. you can press the down arrow next to the underline button and click to choose the type of underline you want. Click anywhere in the text area to remove the highlighting. 5.Computing basics 1. Alternatively. On the line that begins with "Launcher." Choose the Home tab. Click the Underline button in the Font group. 6." select the words "Underline these words.
" select the words "All three." Press Ctrl+u (hold down the Ctrl key while pressing u). Note: You can see the effect of your selection in the preview window. 5. Click the dialog box launcher in the Font group. 3. press Ctrl+u again. 2. After you have saved your document at least once. You can use the Save option on the Microsoft Office menu. 6. Press Ctrl+u (underline). Click anywhere in the text area to remove the highlighting. 7. The Font dialog box appears.Computing basics Alternate Method . Save a File and Close Word You must save your documents if you wish to recall them later. Click the Underline button Click anywhere in the text area to remove the highlighting. in the Font group. Press Ctrl+i (italicize). 5." select the words "All three. Alternate Method . click to open the pull-down menu.All Three with Keys 1. You will name your file Lesson Two. 2. Level . Click anywhere in the text area to remove the highlighting. 4." Choose the Home tab. Click anywhere in the text area to remove the highlighting. in the Font group. to save a document. click Regular. On the line that begins with "Keys. click Bold Italic. the Save As dialog box appears. 4. The first time you save a document. On the line that begins with "Ribbon. 26 I Virtuosity Skill Development . You can also save a document by typing Ctrl+s. Click OK to close the dialog box. On the line that begins with "Launcher. On the line that begins with "Keys. 2. you can save any changes you make to your document simply by clicking the Save after you click the Microsoft Office button. Note: To remove an underline. In the Underline box. 3. The following exercise shows you how to save the file you just created and close Word. Use the Save As dialog box to locate the folder in which you want to save your document and to give your document a name.1 All Three with the Dialog Box Launcher 1. Note: To remove the underlining. select none from the pull-down menu. Note: You can remove formatting by highlighting the text and pressing Ctrl+spacebar. Click the type of underline you want to use. 2. To turn off the Bold Italic. 6. 4. 3. Alternate Method . In the Font Style box. Click the Bold button Click the Italic button in the Font group. 3." select the words "Underline these words.All Three with the Ribbon 1." Press Ctrl+b (bold)." select the words "All three. 5.Underline with Keys 1." Choose the Home tab.
27 I Virtuosity Skill Development . 4. Use the Address bar to locate the folder in which you want to save your file. 2. Click Exit Word. 5. The Save As dialog box appears. A menu appears.Computing basics EXERCISE 4 Save a File—Windows Vista: Level . Click Save. 6. if you are saving your document for the first time. Click the Microsoft Office button. A menu appears. Name your file by typing Lesson Two. Word closes.1 1.docx in the File Name box. 3. which is located in the bottom-right corner of the window. 7. Click the Microsoft Office button. Click Save.
EXERCISE 1 Open a File with Windows Vista If you are using Windows Vista: 1. Click the Microsoft Office button. Click the Microsoft Office button.1 Click Save. Open a File with Windows XP If you are using Windows XP: 1. After saving a file. Click Lesson Two. 3. use Find and Replace and change fonts. 6. you can later open it to revise or finish it. Lesson 3: More Basic Features The features in Word 2007 can make your work easier. 2. Click Open. 3. 7. you learn how to open the file you saved. make your documents more attractive and/or enable you to work more efficiently. paste.docx. cut. use spell check. A menu appears. Open Word 2007. A menu appears. A menu appears. Click Save. 2. 6. In the exercise that follows. 28 I Virtuosity Skill Development . The Open dialog box appears.docx.Windows XP 1. Word closes. 6. 3. All of these features either make your work easier or make your document more attractive. Open Word 2007. which is located in the bottom-right corner of the window. Click Open. Click Lesson Two.docx. You learned how to save a file in Lesson 2.Computing basics Save a File . The file you created during the previous lesson appears. 4. Open a File When you do not have time to complete your work or when you finish your work. Level . The file is named Lesson Two. A menu appears. Click the Microsoft Office button. 4. This Microsoft Word lesson teaches you how to open a file. use AutoText. 2. you can save and close your file. The Save As dialog box appears if you are saving your document for the first time. Click the Microsoft Office button. 5. The file you created during the previous lesson appears. Click Exit Word. 4. The file is named Lesson Two. Name your document by typing Lesson Two in the File Name box. Click Open.docx. Click Open. 5. The Open dialog box appears. Locate the folder in which you saved the file. Specify the correct folder in the Save In box. Use the Look In field to move to the folder in which you saved the file. copy. 5.
Click the Cut button in the Clipboard group. Select "I want to move" Choose the Home tab. 4. When you cut. 2. Type the following: I want to move. 2. Word stores the data you cut on the Clipboard. 5. 4. Word cuts the text you selected and places it on the Clipboard. Click Open. Then you can use the Paste feature to place the information you cut anywhere in the same or another document. You can paste the information that is stored on the Clipboard as often as you like. 3. EXERCISE 2 Cut with the Ribbon 1. Locate the folder in which you saved your file.docx Click Lesson Two. Press Ctrl+o. Open Word 2007. 3. The file you created during the previous lesson appears. you can move information from one place in a document to another place in the same or different document by using the Cut and Paste features. The file is named Lesson Two.1 Cut and Paste You can use Word's Cut feature to remove information from a document. The Office Clipboard is a storage area. I am content where I am. Level . Your text should now read: "I am content where I am. In other words." 29 I Virtuosity Skill Development .Computing basics Alternate Method—Opening a File with Keys 1.docx.
Place the cursor after the period in the sentence "I am content where I am.Cut with a Context Menu 1. I want to move. Click Cut on the menu. 3." Press the spacebar to leave a space." Alternate Method ." Right-click. Select "I want to move. Choose the Home tab. Word pastes the text on the Clipboard. 3. 2. Type the following: I want to move. 4." 30 I Virtuosity Skill Development . The Mini toolbar and a context menu appear.1 1. I am content where I am. 2. Your text should now read: "I am content where I am. Click the Paste button text should now read: in the Clipboard group. 4. Your "I am content where I am.Computing basics Paste with the Ribbon Level .
4. Type the following: I want to move. 2. Right-click. As with cut data.1 Alternate Method . you do not have to retype the information. I want to move. 3. Press Ctrl+v. You simple copy it and then paste it in the new location. Click Paste. after you type information into a document." Level ." Press Ctrl+x. 31 I Virtuosity Skill Development ." 2.Paste with a Context Menu 1. Press the spacebar to leave a space." Copy and Paste In Microsoft Word.Paste with Keys 1. Your text should now read: "I am content where I am. In other words." Press the spacebar to leave a space. Place the cursor after the period in the sentence: "I am content where I am. Word stores copied data on the Clipboard. I am content where I am. Place the cursor after the period in the sentence "I am content where I am." Alternate Method . I want to move. you can copy information from one area of a document and place the information you copied anywhere in the same or another document. 2. 3. 4.Computing basics Alternate Method .Cut with Keys 1. if you want to place the same information somewhere else. Select "I want to move. A Mini toolbar and a context menu appear. 3. Your text should now read: "I am content where I am. 4. Your text should now read: "I am content where I am.
" Press the spacebar to leave a space.Computing basics EXERCISE 3 Copy with the Ribbon Level . Word places the data you copied at the insertion point. Your text should now read: "You will want to copy me. One of me is all you need. in the Clipboard group. 4. 2. 2. 4." Choose the Home tab. 3. Click the Paste button in the Clipboard group." 32 I Virtuosity Skill Development . Type the following: You will want to copy me. Place the cursor after the period in the sentence: "One of me is all you need. Word copies the data you selected to the Paste with the Ribbon 1. You will want to copy me. Select "You will want to copy me. One of me is all you need. Click the Copy button Clipboard.1 1. 3. Choose the Home tab.
Word copies the information you selected to the Clipboard. Your text should now read: "You will want to copy me. 2. Select "You will want to copy me.1 1.Copy with a Context Menu Level ." Alternate Method . Click Copy. Type the following: You will want to copy me. Click Paste. Right-click. A context menu appears. One of me is all you need. 3. Alternate Method . You will want to copy me. Place the cursor after the period in the sentence: "One of me is all you need. 3. Place the cursor after the period in the sentence "One of me is all you need. 4. Select "You will want to copy me.Computing basics Alternate Method . 3. One of me is all you need.” Press Ctrl+c." Press the spacebar to leave a space. One of me is all you need." Right-click. Word places the data you copied at the insertion point. 2. You will want to copy me.Paste with a Context Menu 1." 33 I Virtuosity Skill Development . Alternate Method . 2. 2.Copy with Keys 1. A Mini toolbar and a context menu appear. Word pastes the information on the Clipboard into the document. 4.Paste with Keys 1. One of me is all you need. Your text should now read: "You will want to copy me." Press the spacebar to leave a space. Press Ctrl+v. 3. Type the following: You will want to copy me. 4.
Place the cursor at the point at which you want to insert your text. the item at the top of the hierarchy is the item Word pastes into your document. Click the Clipboard dialog box launcher to open the Clipboard. 34 I Virtuosity Skill Development . EXERCISE 4 Use the Clipboard 1. use AutoText. Displays the number of items copied on the taskbar when copying. When you choose Paste. Copies to the Clipboard without displaying the Clipboard pane. displaying the Clipboard pane and then clicking the item. Then each time you cut or copy.1 As you cut or copy. AutoText permanently stores information for future use. Option Show Office Clipboard Automatically Show Office Clipboard When Ctrl+c Pressed Twice Collect Without Showing Office Clipboard Show Office Clipboard Icon on Taskbar Show Status Near Taskbar When Copying Description Shows the Clipboard automatically when you copy items. Use the Clipboard Cut and Copy both store information on the Clipboard.Computing basics Use the Clipboard Level . 3. Choose the Home tab. Click the item on the clipboard you want to insert into your document. The Clipboard can store up to 24 items. the data you just cut or copied moves to the top of the Clipboard hierarchy and the data previously at the top moves down one level. The Clipboard pane includes an Options button. If you want to store information permanently for reuse. Shows the Clipboard when you press Ctrl+c twice. Word pastes the Clipboard item into your document at the insertion point. You can click the Options button to set the Clipboard options described in the following table. Displays the Clipboard icon on your system taskbar. 2. 4. You can paste any item on the Clipboard into your document by placing your cursor at the insertion point. Information you store on the Clipboard is eventually lost. Word can store the information you have cut or copied on the Clipboard in a hierarchy.
you can use the Review tab's Spelling & Grammar button to initiate a spell and grammar check of your document. 8. 4. Spelling errors display with a red wavy line under the word. Click Save Selection to Quick Part Gallery. The Create New Building Block dialog box appears. 9. Click anywhere in the text area to remove the highlighting. 7. 35 I Virtuosity Skill Development . Place the cursor between the period in the sentence you just typed and the paragraph marker (¶). Type AT. Select "AutoText information is stored permanently. Press the spacebar to leave a blank space. Use Spell Check Word checks your spelling and grammar as you type. 6. Grammar errors display with a green wavy line under the error." Note: Whenever you need the text. 10. Click OK. simply type the name (AT) and then press F3. 2. 12." Choose the Insert tab. Change the name by typing AT in the Name field. The dialog box closes. 5. 3. 11. Type the following: AutoText information is stored permanently. AutoText information is stored permanently. Your text should now read: "AutoText information is stored permanently. In Word 2007.1 1. Press F3. Microsoft Word suggests a name. Click Quick Parts in the Text group.Computing basics EXERCISE 5 Create AutoText Level . A menu appears.
Open thr door for Mayrala. She is a teacher from the town of Ridgemont. The name "Mayrala" is not in the dictionary. 7. 36 I Virtuosity Skill Development . 9. 4. Include all errors. 6. Note: If the word is misspelled in several places. 3. The Spelling and Grammar dialog box appears. but it is correct. Click the Spelling & Grammar button. Word suggests correct spellings. Select: "Open thr door for Mayrala. Click "the" in the Suggestions box.Computing basics EXERCISE 6 Use Spell Check Level ." Choose the Review tab. 8. These suggestions are found in the Suggestions box. Click Change.1 1. Type the following exactly as shown. so it is highlighted on the screen and noted in the Not in Dictionary box. "The" is misspelled. click Change All to correct all misspellings. Note: If a word appears in several places in the document. She is a teacher from the town of Ridgemont. click Ignore All so you are not prompted to correct the spelling for each occurrence. Click Ignore Once to leave "Mayrala" in the document with its current spelling. 2.
you would have clicked “Yes”. "Ridgemont" is not found in the dictionary." Choose the Home tab. Type east in the Find What field. 2. EXERCISE 7 Use Find with the Ribbon 1. 4. The following should appear on your screen: "Word finished checking the selection.1 10. If you want to search the entire document. Click “No”. Find and Replace If you need to find a particular word or phrase in your document. 11. Do you want to continue checking the remainder of the document?" 12. you might want to add that word to the dictionary by clicking the Add to Dictionary button. you can use the Find command. The Find and Replace dialog box appears. you can replace it with new text by executing the Replace command. Select: "Monica is from Easton. 3. If you don't have anything selected. A menu appears. If you want to limit your search to a selected area. If you frequently use a word not found in the dictionary. 7. simply execute the Find command. She lives on the east side of town.Computing basics Level . Her daughter attends Eastern High School. This command is especially useful when you are working with large files. 37 I Virtuosity Skill Development . 5. select that area and then execute the Find command. Note: You can also press F7 to initiate a spelling and grammar check. Click Add to Dictionary. Note that the "East" in Easton is highlighted. After you find the word or phrase you are searching for. Click Find Next. Click Find in the Editing group. 6. Word checks the entire document. If you wanted Word to spell-check the entire document. She lives on the east side of town. Word will then recognize the word the next time it appears. Click the Find option on the menu. Type the following: Monica is from Easton. Her daughter attends Eastern High School.
The following message should appear: "Word has finished searching the selec tion.Computing basics Level . 10. 3. Click Find Next again. Click Find Next. Select: "Monica is from Easton. She lives on the east side of town. 9.1 8. Follow steps 6 through 12 in the preceding section. Do you want to search the remainder of the document?" 11. 12. Note that "east" is highlighted. Her daughter attends Eastern High School.Find with Keys 1. Use Replace with the Ribbon 1. Click No. Click Cancel. Her daughter attends Eastern High School. She lives on the east side of town." Choose the Home tab. Select "Monica is from Easton. Note that the "East" in Eastern is highlighted. Click Find Next again. 2. 2." Press Ctrl+f. Alternate Method . 38 I Virtuosity Skill Development .
6. Select "I can be any size you want me to be.Replace with Keys 1. 3. 2." Click Close. Select "Monica is from Easton. Type west in the Replace With box. Click Replace in the Editing group. Her daughter attends Western High School. 2. Click Find Next. 5. The Find and Replace dialog box appears. Your text should now read. A menu of font sizes appears. 4. 4. The East in Easton is highlighted. 39 I Virtuosity Skill Development . She lives on the west side of town. 7. In Microsoft Word. you can change the size of your font." 10. Change the Font Size A font is a set of characters (text) represented in a single typeface. The following exercise illustrates changing the font size. Each character within a font is created by using the same basic style. Word replaces the word "east" with "west" and then highlights the word "Eastern. Word replaces the "East" in "Easton" with "West" and then highlights the word "east." "Monica is from Weston. In the Font group. Her daughter attends Eastern High School. 3. click the down arrow next to the Font Size box." Choose the Home tab. 9.Computing basics Level . Alternate Method ." Press Ctrl+h. 8. She lives on the west side of town. Type the following: I can be any size you want me to be.1 3. Do not replace the "East" in "Eastern" with "West." Click Replace. Click Replace. Type east in the Find What box. Follow steps 4 through 11 in the preceding section. EXERCISE 8 Change the Font Size 1.
Selecting text and then clicking the Grow Font button makes your font larger.Computing basics Level . Move your cursor over the menu of font sizes. Click 36 to select it as your font size. 6. Note: If you know the font size you want.1 5. As you do. Selecting text and then clicking the Shrink Font button makes your font smaller. Word 2007 provides a live preview of the effect of applying each font size. you can type it in the Font Size field. Alternate Method .Change the Font Size with Grow Font and Shrink Font You can also change the size of your font by clicking the Grow Font and Shrink Font buttons. 40 I Virtuosity Skill Development .
6. Word 2007 provides a live preview of what the font will look like if you select it. Level . 2. Click the Shrink Font button several times. you can change the font (the "family" of type you use for your text). A menu of fonts appears. 3. Click the Grow Font button Select Shrink. 5. 4. 4. Type the following: Grow Shrink Select "Grow. 6. several times. Click the font name to select the font you want. Your font becomes smaller. Click the down arrow next to the Font field." Choose the Home tab. 2. Type the following: Changing fonts Select "Changing fonts. 41 I Virtuosity Skill Development .Computing basics 1. This feature is illustrated in the following exercise: EXERCISE 9 Change the Font with the Ribbon 1.1 Change the Font In Microsoft Word. You font becomes larger. Move the cursor over the list of fonts. 5." Choose the Home tab. 3.
You can save your file and close Word. 4. each time you press the Enter key Word creates a new paragraph.Computing basics Alternate Method . pressing the Enter key creates a new paragraph in the same format. you will learn about the various formats you can apply to a paragraph and about styles. right. For example. The Mini toolbar and a menu appear. set the font size and align a paragraph all at once. A menu of fonts appears. Lesson 4: Formatting Paragraphs and Working with Styles When you type information into Microsoft Word. To begin this lesson." Right-click. Open a Blank Document To begin a new Word project. In this lesson.Change the Font with the Mini Toolbar Level . 2. 3. You can format paragraphs. 42 I Virtuosity Skill Development . open a blank document in Microsoft Word. When you are formatting a paragraph. Save Your File This is the end of Lesson 3. Placing the cursor anywhere in the paragraph enables you to format it. you start by opening a new document. by applying a style. Click the name of the font you want. Styles are a set of formats you can quickly apply to a paragraph. After you format a paragraph.1 1. you can set the amount of space that separates paragraphs and you can align a paragraph left. Move to the Mini toolbar. you can set the font. Click the down arrow next to the Font field. you can indent the first line of a paragraph. 5. center or flush with both margins. you do not need to select the entire paragraph. For example. Select "Changing fonts. See Lesson 2 to learn how to save and close.
Click Create. You place arguments between the parentheses and you separate them with a comma. A new blank document opens. you use arguments to be specific about what you want the function to return. For example. A menu appears. You can use the rand function. when you type the rand function. and the second one tells Word how many sentences you want in a paragraph. there is a quicker way. You can type the text. Click the Microsoft Office button. 5. word returns three paragraphs. Word returns three paragraphs. 4. 43 I Virtuosity Skill Development . When working with functions.3). There are two arguments you can use with the rand function. Level .Computing basics EXERCISE 1 Open a Blank Document 1. in Word. Open Word 2007. You tell the function what you want and the function returns that information to you. The first one tells Word how many paragraphs you want. Functions are used to obtain information. 2. you type =rand(2. Click New. To tell Word you want two paragraphs with three sentences in each paragraph. if you type =rand() and then press Enter. however. 3. Click Blank Document.1 Add Sample Text This lesson uses sample text provided by Microsoft for training and demonstration purposes. By default. The New Document dialog box appears.
Click the up arrow next to the Spacing After field to increase the amount of space after the paragraph. ¶ You can easily change the formatting of selected text in the document text by choosing a look for the selected text from the Quick Styles gallery on the Home tab. Click the up arrow next to the Spacing Before field to increase the space before the paragraph. Both the Themes gallery and the Quick Styles gallery provide reset commands so that you can always restore the look of your document to the original contained in your current template. cover pages and other document building blocks. 44 I Virtuosity Skill Development . You can increase or decrease the amount of space that appears before and after paragraphs by entering amounts in the Before and After fields in the Paragraph section of the Page Layout tab. 3. use the Change Current Quick Style Set command. By default. The following text appears: Level . ¶ To change the overall look of your document. Choose the Page Layout tab. 2. 2.Computing basics EXERCISE 2 Add Sample Text 1. Type =rand().1 On the Insert tab. You can also format text directly by using the other controls on the Home tab. Press the Enter key. choose new Theme elements on the Page Layout tab. 4. the galleries include items that are designed to coordinate with the overall look of your document. The following illustrates: EXERCISE 3 Add Space Before or After Paragraphs 1. charts or diagrams. To change the looks available in the Quick Style gallery. Place your cursor anywhere in the second paragraph of the sample text you created in Exercise 2. Most controls offer a choice of using the look from the current theme or using a format that you specify directly. space is often used to clearly identify where each paragraph begins and ends. headers. they also coordinate with your current document look. Use the up arrows next to the Before and After fields to increase the amount of space before or after each paragraph. ¶ Add Space Before or After Paragraphs When creating a document. lists. You can use these galleries to insert tables. Word may place slightly more space between paragraphs than it does between lines in a paragraph. The default spacing appears in the Spacing Before field. footers. When you create pictures. use the down arrows to decrease the amount of space before or after each paragraph.
Change Line Spacing Line spacing sets the amount of space between lines within a paragraph. A menu of options appears. There are 72 points to an inch. If you want to indent the first line of your paragraphs. In the By field. Choose the Home tab. The spacing for each line is set to accommodate the largest font on that line. you tell Word the amount in inches by which you want to indent. the line spacing is set to two times the single-space amount (double space).0 to double-space the first paragraph. 4.5. At 2. In the Special Field of the Paragraph dialog box. Create a First-Line Indent Some people and organizations delineate the start of a new paragraph by indenting the first line. Click 2. EXERCISE 4 Change Line Spacing 1. 45 I Virtuosity Skill Development .0. At 1. Place your cursor anywhere in the first paragraph of the sample text you created in Exercise 2. You can also type the amount of space you want to use directly into the fields.Computing basics Level . the line spacing is set to one-and-a-half times the single-space amount. Space is measured in points. 2. If the lines include smaller fonts.1 Note: You can click the down arrows next to the Spacing Before and the Spacing After fields to decrease the amount of space before or after a paragraph. there will appear to be extra space between lines where the smaller fonts are located. you tell Word you want to indent the first line by choosing First Line from the menu options. you can use the Paragraph dialog box to set the amount by which you want to indent. Click the Line Spacing button in the Paragraph group. 3.
Click to open the drop-down menu on the Special field. Choose the Indents and Spacing tab.5" in the By field. 7. Click the down arrow next to the Special field and then click None. Special Note: To remove the first line indent: 1. 4. The following exercise shows you how to indent a paragraph 1 inch from each side. Click OK. 8. The first line of your paragraph is now indented half an inch.1 1. 2. 3. 5. 46 I Virtuosity Skill Development . 3. The Paragraph dialog box appears. Choose the Home tab. 2. In the Paragraphs group. Enter 0. In the Paragraphs group. click the launcher. Place the cursor anywhere in the paragraph. Choose the Indents and Spacing tab. 6. Choose the Home tab. Click OK. 5. You may find this necessary when you are quoting a large block of text. 6. Click First Line. Indent Paragraphs Indentation allows you to indent your paragraph from the left and/or right margin. The Paragraph dialog box opens. Place your cursor anywhere within the first paragraph of the sample text you created in Exercise 2. 4.Computing basics EXERCISE 5 Create a First-line Indent Level . click the launcher.
centered text is centered between the left and right margins. Press Enter. Type =rand(1) to create a paragraph. Right-aligned text is flush with the right margin of your document. 3. 4.1 1. Choose the Page Layout tab. Your paragraph is now indented one inch from both the left and right margins. Press Enter. Type 1" in the Indent Left field or use the up or down arrows to set the field value to 1". Type 1" in the Indent Right field or use the up or down arrows to set the field value to 1". 4. 3. and justified text is flush with both the left and right margins. Type Sample Paragraph.Computing basics Indent Paragraphs Level . 2. 2. Place your cursor anywhere in the second paragraph of the sample text you created in Exercise 2. 47 I Virtuosity Skill Development . EXERCISE 7 Create the Paragraphs 1. Left-aligned text is flush with the left margin of your document and is the default setting. Align Paragraphs Microsoft Word gives you a choice of several types of alignments. as in the example.
1 1. Center 1. Justify 1. Choose the Home tab. Word left-aligns your paragraph. Selected the paragraphs you created. Click the Align-left button in the Paragraph group. 2. 3. 3. Choose the Home tab. Select the paragraphs you created. Click the Center button in the Paragraph group. Click the Align-right button in the Paragraph group.Computing basics Right . Click the Justify button in the Paragraph group.Right-Justify with Keys 1. 3. 2. Choose the Home tab. Word centers your paragraph. Left . Choose the Home tab. Word justifies your paragraph. 3.align 1. 2.align Level . 48 I Virtuosity Skill Development . Alternate Method . 2. Select the paragraphs you created. 2. Select the paragraphs you created. Press Ctrl+r. The paragraph is now right-aligned. Select the paragraphs you created. Word right-aligns your paragraphs.
EXERCISE 8 Create a Hanging Indent 49 I Virtuosity Skill Development .Center with Keys 1. Press Ctrl+e. The paragraph is now justified. 2. The paragraph is now left-aligned.1 Alternate Method . Select the paragraphs you created.Computing basics Alternate Method . Select the paragraphs you created.Left-Justify with Keys 1. as shown in the example. Level . 2. Select the paragraphs you created. Create a Hanging Indent The hanging indent feature indents each line except the first line by the amount specified in the By field. Press Ctrl+l. 2. The amount in the Left field plus the amount specified in the By field indent all subsequent lines. EXAMPLE: Hanging Indent Hanging Indent: The hanging indent feature indents the first line of the paragraph from the margin by the amount specified in the Left field. The paragraph is now centered. Alternate Method . Press Ctrl+j.Justify with Keys 1.
Place the cursor after the colon following "Hanging Indent. You can choose from any of the styles listed on the menu. In the Special field. The sections that follow all show you how to work with styles EXERCISE 9 Choose a Style Set 1. Click OK. Choose the Home tab. Notice that the indentation changes." 11. font colors. lists and more. headings. 6.1 2. Click Hanging. 8. quotes. Choose the Indents and Spacing tab. Choose a Style Set When working with Word. Choose the Home tab. 3. 9. A style is a set of formats consisting of such things as fonts. A menu appears. and paragraph formats. Press the Tab key. Word 2007 supplies you with predesigned style sets that contain styles for titles. type 2". subtitles. Level . Subse quent lines are indented by the amount speci fied in the Left field plus the amount specified in the By field. The Paragraph dialog box appears. 10. Type the following: Hanging Indent: The hanging indent feature indents the first line by the amount specified in the Left field. font sizes. 4. Select the paragraph you just typed. 3. Click Style Set. 2. 7. you can use styles to quickly format your documents. Click Change Styles in the Styles group. Word 2007 refor mats all of the paragraphs into the Simple style by applying the Normal format to each paragraph. A menu appears. 4. click to open the pull-down menu. Click the launcher in the Paragraph group.Computing basics 1. Click Simple. 50 I Virtuosity Skill Development . In the By box. 5.
If the cursor is anywhere in the paragraph. 4. EXERCISE 10 Apply the Title Style 1.Computing basics Apply a Style Level .1 You can see of all the styles available to you in the style set by clicking the launcher in the Styles group and opening the Styles pane. Word formats the entire paragraph. 51 I Virtuosity Skill Development . You can leave the Styles pane open and available for use by docking it. click the Close button in the upper right corner of the pane. Click anywhere in the paragraph "Single-Parent Family—Career Help. To close the Styles pane. Word 2007 applies the Title style to the paragraph. You do not need to select an entire paragraph to apply a style. 3. Click the launcher in the Styles Group. You can drag it to the side of the Word window to dock it." Click Title in the Styles pane. Headings and subheadings mark major topics within your document. click the top of the pane and drag it to the left or right edge of the Word window. 2. Choose the Home tab. when you click on the style. you can easily format the headings and subheadings in your document. The Styles pane appears. With Word 2007. To dock the Styles pane.
Repeat steps 1 and 2 in the following paragraphs: Types of Single Parents Career Development Needs of Single Parents Career Development Programs Level .Computing basics Apply Headings 1. 3. Click anywhere in the paragraph "Displaced Homemakers" In the Style box. 2. click Heading 2. Word 2007 provides you with a live preview of the effect of applying the style set. you click it. You simply open the Style Set gallery. Repeat steps 1 and 2 for the following paragraphs: Displaced Homemakers Adolescent Mothers Single Fathers High School Dropout Prevention Established Education Sites Alternate Method . First you must place your cursor in the paragraph to which you want to apply the style. 52 I Virtuosity Skill Development .Apply Styles with the Ribbon You can also choose styles by selecting the option you want from the Styles group on the Ribbon. Word reformats the paragraph.1 Apply Subheadings 1. 3. As you roll your cursor over each of the styles listed. Then you click the More button in the Styles group to see all of the styles in the currently selected set. 1. changing to another style set is easy. As you move your cursor down the menu. Click anywhere in the paragraph "The Nature of Single Parenthood. click Heading 1. Click the More button in the Styles group. Word applies the List Paragraph style to the paragraphs you selected. Word reformats the paragraph. Word 2007 provides you with a live preview of how the style will appear when applied. 2. 2. Change Style Sets Once you have applied styles. Locate and click the List Paragraph style. 3. To choose a style set." In the Style box. Select the paragraphs "Emotional Support" through "Parenthood Education" (they are probably on page two).
The first part of this lesson teaches you to bullet and number. One way to share your document is to print and distribute it.Computing basics EXERCISE 11 Change Style Sets 1. A menu appears. 2. the paper size and the margin setting you want to use. 3. In this lesson you will learn how to layout and how to print your documents. Setting Page Layouts and Printing Documents If you have lists of data. Lesson 5: Adding Bullets and Numbers. When using Microsoft Word. A menu appears. Click Change Styles in the Styles group.1 Click Style Set. you may want to share it with others. Level . Word 2007 reformats all of the paragraphs into the Formal style applying the appropriate format to each paragraph. You can select the one you wish to use. EXAMPLES: Numbering 53 I Virtuosity Skill Development . As you move your cursor down the menu Word 2007 provides you with a live preview of the effect of applying the Style set to your document. However. Undoing and Redoing. Several bulleting and numbering styles are available. you can easily create bulleted or numbered lists of items. bulleting and numbering are easy. After you have completed your document. you may want to bullet or number them. before you print you may want to add page numbers and tell Word such things as the page orientation. Click Formal. as shown in the examples. Add Bullets and Numbers In Microsoft Word.
Click None. In the Paragraph group. Select the list again.1 EXERCISE 1 Bullets 1.Computing basics EXAMPLES: Bulleting Level . 3. 3. Word removes the bullets from your list. click the down arrow next to the Bullets icon. Word adds bullets to your list. To remove the bulleting: 1. 54 I Virtuosity Skill Development . click the down arrow next to the Bullets button . 4. Click to select the type of bullet you want to use. Select the words you just typed. 5. The Bullet Library appears. Choose the Home tab. The Bullet dialog box appears. In the Paragraph group. 2. 4. Choose the Home tab. Type the following list as shown: Apple Orange Grape Mango Cherry 2.
click the down arrow next to the Numbering button . you can use Redo.1 2. The Numbering Library appears. 3. 3. EXERCISE 1 Undo and Redo 1. 3. Word displays the number style onscreen." Press Ctrl+b to bold. 2. Word italicizes the text. To remove the numbering: 1. 6. Select the list again. Word numbers your list. 2. click the down arrow next to the Numbering icon. 55 I Virtuosity Skill Development . Select "Undo example. 5. 4. Word bolds the text. 4. In the Paragraph group. Note: As you move your cursor over the various number styles. Click the Undo button on the Quick Access menu. Type the following list as shown: Apple Orange Grape Mango Cherry Level .Computing basics Numbers 1. Type Undo example. 4. 5. Press Ctrl+i. and want to reapply a command. Choose the Home tab. Click to select the type of numbering you want to use. Choose the Home tab. The typing disappears. Click None. Click the Redo button on the Quick Access menu. Word removes the numbering from your list. The typing reappears. In the Paragraph group. The Number dialog box appears. If you then change your mind again. Select the words you just typed. Undo and Redo You can quickly reverse most commands you execute by using Undo.
and bold click Bold etc. Set the Orientation Before you print your document. There are two orientations you can use: portrait and landscape. Choose the Page Layout tab. The typing disappears. The typing reappears.Undo & Redo by Using Keys 1. You will see the actions you performed listed. you may want to change the orientation of your pages. Press Ctrl+y. 3. 8. click Underline Italic. Most business correspondence uses 8 1/2 by 11 paper which is the default page size in Word. Alternate Method . you can use the Size option in the Page Setup group of the Page Layout tab to change the Size setting. If you are not using 8 1/2 by 11 paper. click Underline. Click Portrait. 5. Type Undo example. To undo the underline. Paper such as paper sized 8 1/2 by 11 is longer on one edge than it is on the other. Press Ctrl+u Word underlines the text. click the Redo icon several times. Set the Page Size Paper comes in a variety of sizes. to undo the underline and italic. 4. to undo the underline. the longest edge of the paper becomes the top of the page. Word sets your page orientation to Portrait. the shortest edge of the paper becomes the top of the page. If you print Landscape. The underline is removed." Press Ctrl+u to underline. italic. Portrait is the default option. A menu appears. If you print in Portrait.1 Click the down arrow next to the Undo icon.Computing basics 7. The underline reappears. Press Ctrl+z. 3. 6. 2. Click Orientation in the Page Setup group. 7. 9. To redo. Portrait Landscape EXERCISE 3 Set the Orientation 1. 56 I Virtuosity Skill Development . Select "Undo example. Level . 2. Press Ctrl+y. Press Ctrl+z.
Click Moderate. 3. Word sets your margins to the Moderate settings. 2. on the left. Word also offers several number styles from which you can choose. A menu appears. 57 I Virtuosity Skill Development . You can add page numbers to the top. 2. numbers can appear at the top of the page. Level . Click Margins in the Page Setup group. left and right edges of your document. bottom.5 x 11in. Choose the Page Layout tab. A menu appears. Word sets your page size. Click Letter 8. For example. 3.1 Set the Margins Margins define the amount of white space that appears at the top. Choose the Page Layout tab. or center of the page.Computing basics EXERCISE 4 Set the Page Size 1. EXERCISE 5 Set the Margins 1. bottom or margins of your pages and you can choose where the numbers appear. right. Add Page Numbers Page numbers help you keep your document organized and enable readers to find information quickly. The Margin option in the Page Setup group of the Page Layout tab provides several standard margin sizes from which you can choose. Click Size in the Page Setup group.
For example. 2.Computing basics EXERCISE 6 Add Page Numbers Level .1 1. you can display your document in any of five views: Draft. Insert Page Breaks As you learned in Lesson 1. if a page heading appears on one page and the first paragraph under the heading appears on the next page. 3. You can clearly see where each page ends and a new page begins. A menu appears. Print Layout. 4. EXERCISE 7 Change to Print View 58 I Virtuosity Skill Development . Full Screen Reading or Online Layout. Choose the Insert tab. Click Bottom of Page. you may want to insert a page break before the heading to keep the heading and the first paragraph together. Click the right-side option. You do this by inserting a page break. As you review your document. you may find that you want to change the point at which a new page begins. Web Layout. In Print Layout view you see your document as it will appear when you print it. Click the Page Number button in the Header & Footer group.
Place your cursor before the D in "Displaced Homemakers" Choose the Insert tab. Your document changes to the Print Layout view. Click Page Break. you are ready to print. the Zoom dialog box appears. Type the pages you want to print in the Pages field. 3. specify a range by using a dash (4-9). In the Preview mode. Click Print Layout in the Document Views group. Choose the View tab. If you press the Zoom button while you are in Preview mode. you use the Print dialog box.Computing basics 1. the way you want them. view multiple pages at the same time.13). Preview and Print Documents When you have your margins. Separate individual pages with commas (1. You can preview your document before you print. you select the page break and then press the Delete key. Level . In Word. Word places a page break in your document.3. 59 I Virtuosity Skill Development . Insert Page Breaks 1. you can review each page. choose All to print every page of your document. In the Print Range area. In the Zoom dialog box you can set the sizes of the pages that display as well as the number of pages that display. zoom in on a page and access the Size.1 2. tabs etc. choose Current Page to print the page you are currently on or choose Pages to enter the specific pages you want to print. When you are ready to print. Orientation and Margin options. To delete a page break. 2.
click the Close Print Preview button to return to your document. Highlight the Print option. Copying and Moving Files and Folders Viewing Your Files and Folders Before we discuss using Windows Explorer to view your folders and files. The folders are usually listed first . A menu appears. Click the down arrow next to the Name field and select the printer to which you want to print. Level . Click the Zoom Button. you are ready to print. if you see changes you would like to make to the layout. Select an option and then click OK. The Preview and Print the Document menu appears. Click Print Preview. Click One Page to view one page at a time. Once you are satisfied with your document. 5. Note: As you review your document.1 4. 2. how to create folders and how to move files from one folder to another. 6. The Preview window appears with your document in the window. Click the Print button. click 100%. click on the column name to sort.Computing basics EXERCISE 8 Print Preview 1. 7. Click Two Pages to view two pages at a time. let's look at the contents of My Documents in a simple way. Print 1. 4. Click OK. 2. 3. you have a cabinet filled with folders that are labeled in a logical manner so you can find any document quickly. Word prints your document. 3. Click the Microsoft Office button. PC users need to take the same attitude toward the data on their PC! Each PC user should know how to view their files. If you do not see any folders in the Name column. Unit – III File Management Do you use a file cabinet at home or do you just have a huge pile of papers in the corner? Hopefully. Orientation or Page Size options to make the changes. Choose All as the page range. The Zoom dialog box appears. If you want to make other types of changes to your document. Viewing Your Files and Folders Using Windows Explorer Different Ways of Viewing Files Creating Folders. double-click My Documents or double-click My Computer and then from the left sidebar click My Documents. use the Margin.with a little picture of a folder beside each one. The Print dialog box appears. On your desktop. Perform this task for each option and note the results. 60 I Virtuosity Skill Development . To view your document in normal size.
then the ability to see file extensions on your PC is turned off and you need to turn it on! In My Computer or Windows Explorer. Uncheck the box in front of Hide extensions for known file types and click OK. to see the folders and files you have used most recently. Find the View Menu icon near the top of the Window to the right. You will see two columns: the left column shows only your folders and the right column shows folders and/or files. its contents are displayed in the right column. click Tools. How does a window decide what to display in the right column? It displays the contents of the folder you click on in the left column or the folder you double-click on in the right column. Try it on your own PC. Notice that the folder named Rock inside of My Music has a + sign in front of it. A + sign says that the folder contains folders. To the left of the My Documents folder will be a + or .doc or . we would see the folders inside of Rock.Computing basics The files are listed below the folders and there is a small image in front of each file which corresponds to the file type (extension). If we click on the + sign.1 Using Windows Explorer Viewing your data using Windows Explorer is best because you get an extra column on the left that shows just folders . Different Ways of Viewing Files As stated above. when you click on a folder in the left column or double-click a folder in the right column. 61 I Virtuosity Skill Development .signs. A . a blue "W" stands for Microsoft Word and the file extension for a Word document is . You can view these contents in different ways. right-click Start and click Explorer or you can press the Windows Key and the letter E on your keyboard simultaneously. From this window you can sort your files and folders by clicking on the column heading. but they are hidden. Level . Look at the picture below. click Folder Options and click the View tab.sign says that all of the folders are displayed. When you click this icon you see a small menu.sign. My Documents should be near the top. the word "Views" appears.docs. The 3 important choices on this menu are: List. For example.no files. When you open Windows Explorer. Do you see the file extensions after the filenames? If not. You can show/hide the folders inside of another folder by toggling the + and . When you hover over it with your cursor. Details and Thumbnails. For instance. To open Windows Explorer. click on the column titled Date Modified.
2.right-click and click Paste. When in Details view. you can customize what columns of information are shown by right-clicking on any column heading and adding or removing a checkmark by a column name. Open the Start menu and click on the name of the application. click on Folder and type the folder name.) Click and drag the file in the right column over to the target folder in the left column and when the target folder becomes highlighted. Find the receiving or target folder in the left column. (or to play it safe. Then locate. OPENING AND CLOSING AN APPLICATION: To open an application you have two options: 1. in the white space of the right column .) Method 2 . by clicking Thumbnails on the View Menu. Move the cursor over the word New. When renaming files. Also. when in Details view. Rename a folder or file: Right-click on the object and click rename. and then go back and delete the file from the original location once you've verified that it resides in the new location. Or click on Name to see your files in alphabetical order. pause. multiple columns of information are shown for each file. and type the new name.Computing basics Level . If you click on Details. your folder will be given the name New Folder. click again. Lastly. Make sure the correct folder is highlighted before releasing the mouse button or your file may drop into the wrong folder. Move a file to another folder: Method 1: Right-click on the file and click Cut. but it is a nifty function. but don't click on the target folder in the left column.making sure nothing is highlighted . click the "X" button in the upper right-hand corner of the application’s Windows XP. right-click in the white space. if you are looking for your most recent files. Then. click on the Date Modified column until the newest files are listed first. release the mouse button. Copy and Paste. This takes a little practice. (Click + in front of a folder to display the folders inside it.1 If you click on List. TO CLOSE AN APPLICATION: 1. Find the icon for the application and either double-click it or right-click and choose Open. A small representation of an image is called a thumbnail. make sure you keep the period and file extension intact! Copy a folder or file: Right-click on the object and click Copy. If you miss the chance to type the name. Most applications can be closed by choosing "File" menu and selecting Quit or Exit. only filenames are shown in the right column."Drag and Drop": Click the appropriate folder in the left column so that your file is displayed in the right column. 7 62 I Virtuosity Skill Development . making sure nothing is highlighted. Type and Date Modified. Rightclick on the folder and click Paste. 2. a very small image of any photograph or clip art is displayed. you can sort the folders and files in the right column of Windows Explorer by clicking on a column heading. Display only the columns you need so that you have enough room to display most of the column content in the window. such as Size. For instance. If no file menu is available. The copied folder or file will be placed at the bottom of the list. CREATING FOLDERS: COPYING AND MOVING FILES AND FOLDERS These are some of the ways that you can organize your data using Windows Explorer: Create a new folder: In the right column of Windows Explorer. The file will drop into the folder. Or click the object once.
63 I Virtuosity Skill Development .1 The sizes of the windows on your screen can be changed so that more windows are visible. At this point. Insert a disk into the correct disk drive. Go under the File menu in the application. RESIZE If an application window is not maximized. When you release the mouse button. you only need to click on the save icon or go under File> Save. 4. MINIMIZE This function allows you to keep an application running but removes it from the desktop area so that other applications can be accessed. If you move your mouse pointer to one of the edges of the window. The minimized program becomes a bar at the bottom of the screen and can be accessed by clicking on the bar. Type in a filename that will identify your document at the bottom of the box. it can be resized so that more or less content can be seen. and choose "Save As. hold down the left mouse button and drag the perimeter of the window in or out. 1.Computing basics MANIPULATING WINDOWS: Level . the window of each document will have a close button and clicking this button will only close that particular document and not the entire program. as any unsaved changes will be lost. Although you may be working in different applications. CLOSE This function closes and exits the application you are running." 3. Following is a list of common features that can be implemented on all windows. choose either the 3 1/2" Floppy Drive or the Zip Drive accordingly. To save on your removable disk. the saving procedure is generally the same. 2. This will cause a menu of save options to appear. 5. Click the Save button located in the lower right-hand corner of the box. However. When the Save As dialogue box appears. It is important to always save your work before using the close feature. if you are running an application such as Microsoft Word. SAVING Saving material onto a disk stores that material so that it can be accessed again. 6. Save work as you continue. the window will resize to your specifications. 7. MAXIMIZE This function allows you to concentrate on one application by making its window cover the entire screen. it will become a two-way arrow. Any work you do on the computer should be saved. including papers and other assignments. click the arrow button next to the Save In box.
Support. the Help option may have the answer. 1. Choose how many copies you would like printed. 1. 5. 2. use the following steps. right-click on the Recycle Bin and choose Empty Recycle Bin. Open the file that the item is located in. Go under the File menu to print. Decide if you only want a portion of the work to be printed and choose the number of pages to print. Click on the heading of your choice in the list located on the left side of the screen or if you are in the Index category. 2. click “Yes. once you empty the Recycle Bin. Select Help and Support from the Start menu. Save your work. they will not be permanently removed from the computer’s memory without you telling it to do so. If it is on a removable disk. 5. If the computer does have the Help option. 4. Left-click on the item that you wish to delete and hold the button down. As with saving. Choose the drive that the item is located on by double clicking the appropriate drive icon. 2. When the Recycle Bin is highlighted. most applications print in a similar fashion.” When you deposit items in the Recycle Bin. To permanently erase an item from the computer. DELETING FILES: If you choose to delete an item from your disk or from the computer's hard drive. the items inside will be permanently erased from the computer's memory. click on the arrow to the right of the printer name and choose the correct printer.Computing basics PRINTING Level . double-click on the Recycle Bin and drag the item back out. 6. To delete an item from a disk or the hard drive. HELP OPTION Located in the Start menu is the Windows Help and Support option. Choose to view Help and Support by one of the following categories: Index. Computers sometimes freeze when you ask them to print and all of your work may be lost. release the button. When the dialogue box appears. click on Locate in Contents to type in a keyword. 3. 1. follow these steps to use it. Click OK. 4. If you have any problems with the Windows systems or have questions about how to do something. check to make sure that the printer listed is the printer in the lab you are in. History. Select the category that you would like by clicking the appropriate button. It is important to remember that you may only delete items from the hard drive that you have created. 3. When the dialogue box appears asking you if you are sure you want to delete this item. 3.1 Most labs have one or two printers that are shared by many computers in the lab. Remember. 64 I Virtuosity Skill Development . Favorites or Options. Drag the item out of the window it is in and place it over the Recycle Bin located on the Desktop. Follow these steps to print your work. you will need to access the Recycle Bin. 4. The item should disappear from the drive. If it is not. first insert the disk into the correct drive. If you decide you still want to keep something. Next double click on the My Computer icon on the Desktop.
drawing. In addition to slides. outlines and speaker's notes.1 Power Point What is PowerPoint? PowerPoint is a complete presentation graphics package. outlining. PowerPoint offers word processing. 65 I Virtuosity Skill Development . The slides that you create using PowerPoint can also be presented as overhead transparencies or 35mm slides. you can print audience handouts. the presentation is made up of a series of slides.all designed to be easy to use and learn. The following gives you a quick overview of what you can do in PowerPoint: When you create a presentation using PowerPoint. It gives you everything you need to produce a professional-looking presentation.Computing basics Level . graphing and presentation management tools.
If you refer to the Introduction to Microsoft 2007 Tutorial you’ll find a detailed explanation of how to use these new features. Applying a template to a presentation you are creating means the design work is already done for you.Computing basics Level . A template is a presentation containing PowerPoint masters and a color scheme.” This means that you’ll be able to see a small version of each slide as we create it.all your slides. such as Word and Excel into any of your slides.1 You can format all the slides in a presentation using the powerful Slide Master which will be covered in the tutorial. When you first open PowerPoint 2007 you’ll notice that the Slides Tab is “white. PowerPoint offers 160 pre-designed templates to help you get started quickly. 66 I Virtuosity Skill Development . speaker's notes and audience handouts. Now that you have learned about PowerPoint masters and templates it is time to learn create a slide. On the left side of the PowerPoint screen you’ll see an area that indicates Outline and Slides at the top. PowerPoint Templates PowerPoint also offers templates. You can apply a template when you are just starting a presentation or you can create a presentation and apply the template later. You can keep your entire presentation in a single file. You can import what you have created in other Microsoft products.
you can choose any of the layouts you desire. you’ll see a PowerPoint Design Template. Slide 1 of 1 is indicated. in the lower left corner of the screen. 67 I Virtuosity Skill Development . So.1 Beginning the presentation Slide 1 In PowerPoint 2007 a Slide Layout named Title Slide always appears first. We’ll be using these templates to create our slide show. You will notice. Level .Computing basics To the lower right-center of the screen. PowerPoint “thinks” that you want to start your presentation with a title. You will also see that your screen looks like the image below. logically the Title Slide appears in the main section of the screen. After you understand PowerPoint a bit more. We’ll come back to this in more detail later in the tutorial. Now we’ll have some fun and create a PowerPoint 2007 presentation on how to make a Peanut Butter and Jelly sandwich. We’ll show you how to do this as we proceed through the tutorial.
after you click. Click in the second box “Click to add sub-title” and type: A Gourmet Recipe (tap the Enter key) From (tap the Enter key) Your Name (type in your name like Janie Schwark or Greg Butler) New Slide Button Now it’s time to create the next slide in your presentation. 68 I Virtuosity Skill Development . Now. To insert the text in this formatted text box. in the Home Tab you will see a New Slide “button” which looks like the image on the right. we’ll need to find the New Slide button. To do this. we simply enter (type-in) the title: How to Make a Great PBJ – go ahead and type this text in the box. will look similar to the one below.1 Place your cursor in the “Click to add title” box and Click the left mouse button. At the top left of the screen.Computing basics Level . Your text box.
but in new “combinations. When you click the arrow an image one on the right will appear. don’t worry. you will notice that several different Slide Layouts have been combined into this smaller number of choices. All of the Layouts are available.1 When you move your cursor arrow over the button you will see a Microsoft Help Text box appear that says New Slide.” The Title and Content slide (on the right) combines several of the 69 I Virtuosity Skill Development . If you accidentally click the button. For those who are familiar with previous versions of PowerPoint. We’ll use Content slide for our second slide.Computing basics Level . Click similar to the the Title and this choice. and a new slide appears. Click-on the down arrow to create your next slide. we’ll show you how to change to the slide format you desire later in the tutorial. Slide 2 Your new Slide 2 should look like the image below – even if you did not click the arrow. Now this is a bit tricky! Look carefully at the lower right corner of the New Slide button and you will see a down arrow.
We’ll use the Content choices later. we’ll use the Bulleted List. This is a new feature in PowerPoint 2007. As soon as you began typing “Crunchy peanut butter. Notice how each line appears with a “bullet” ( ) in front of it. 70 I Virtuosity Skill Development .” you probably noticed that PowerPoint guessed that you wanted to use this Layout as a Bulleted list. We can choose to use the Bulleted List or the Content choices. Click in the Click to add title box and type: Ingredients.1 Text and Content Layouts. Click in the Click to add text box and type: Crunchy peanut butter (tap Enter) Homemade strawberry jam (tap Enter) Two slices of white bread (tap Enter) Milk Your Slide 2 should look like the image on the right. so it took away the Content choices.Computing basics Level . For Slide 2. Saving your work Now would be a good time to save your work for the first time.
If you choose the C: drive. Click on the small “V” to the right of the area next to Save in (see arrows) and it will show you the various disk drives available on which you can save (image below). Notice that we purposely moved our cursor over Save As and it turned orange. there is no longer a Menu Bar with File . In the upper left corner of the Menu Screen that appears.Computing basics Level . Point to the drive you desire and clickon it.Save. 71 I Virtuosity Skill Development . you have the small save diskette in the Quick Access Toolbar. choose the folder in which you want to save by double clicking quickly on the folder. Click the Microsoft Office Button and the menu on the right will appear. We did this so you can see the various Save choices on the right side of the menu screen under Save a copy of the document. However. The Microsoft Office Button is now used for File menu choices.1 Notice. you will see: Save in (see top arrow). If you choose the 3½ Floppy (A:) – make sure you have a formatted diskette in the A drive.
” However. Slide Sorter View In the lower-right corner of the screen you will see some Zoom 72 I Virtuosity Skill Development . Then click Save (see arrows above). This is the “default” view for PowerPoint. which contained “little” views of your slides. PowerPoint assumes you desire to name your presentation with the name of your first text entry in your first slide. So we’ll remind you to do this. If you do not want this name. delete How to Make a Great PBJ and type in the file name you desire.1 Now click in the box to the right of File name: and you will see that How to Make a Great PBJ has already been entered. Other Slide Views The area running down the left side of the screen. One of the really nice things about Office 2007 and PowerPoint 2007 is an Auto-Save feature that will save your file if you forget to or if something causes your computer to “crash. is called Normal View.Computing basics Level . we still think it’s a good idea to save your PowerPoint presentation after each slide.
When you are finished looking at your slide. We’ll work with Slide Sorter View a bit later. The last button is Slide Show. In this area you can type “speaker notes” for each slide in the lower portion of the screen. When we cover printing. Note what the Text Help boxes indicate. Then: Slide Show. Click-on Slide Sorter View. in the order you desired. you will see a Zoom area that will allow you to Zoom in or out to enlarge or decrease the size of your slides. In Slide Sorter View you can see small images of each slide. you can refer to your printed notes.1 Normal View Slide Show This is the PowerPoint View Toolbar. round 35mm slide show trays where you pulled-out and stuck-in slides. 73 I Virtuosity Skill Development . you will see how the slide on which you are working will look. This view assists you in arranging your slides in the order that you desire for your presentation. The Normal View gives you a view of the entire slide as well as the “mini-previews” of each slide in the area on the left. Slowly point (move) your cursor arrow over each button and pause a moment (don’t click-on any of them yet). This view is sort of like the old. tap the Esc button/key in the top-left part of your Keyboard. drag your slide to any position in your show that you desire. click-on this button. This is the one we have been using so far. This will take you back to the View in which you were working. Each button has its own unique use. You’ll also notice a Click to add notes section at the bottom of the Normal View screen. In this view you can left click-on a slide and while holding down the left mouse button. Give it a try if you desire. During your presentation. The first box (which looks “depressed”) indicates: Normal View. you will see that there is a print selection to print your speaker notes for each slide. If you click on it now. Click Normal View to return to your slide creation area. To the right of the buttons. Anytime you want to view your presentation. The next: Slide Sorter View.Computing basics “buttons” that look like the image on the right: Level .
The Undo Button is found in the Quick Access Toolbar on the top left of the screen. PowerPoint will “go back” one change. click the Two Content Slide.” They are both very handy when you need them. Then you can try again. 74 I Virtuosity Skill Development .Computing basics The Undo Button Level . there is a “Redo button” that will “undo the undo. If you make a mistake – no need to panic – click the Undo button and this will remove your mistake. Slide 3 Click the down arrow in the lower right corner of the New Slide button once again.1 One of the really handy “things” about most Microsoft programs is the Undo Button (it looks like the image on the right). Your screen should look like the image below. If you “click too far. When the New Slide choices menu screen appears. Each time you click the Undo button.
move your cursor over the tiny image in the center of the bottom row (see arrow above). So carefully. Then we clicked the Go button (see left arrows above). A Microsoft Clip Art Task Pane then appeared as you see on the left. For this slide we want to insert a Clip Art image in this area. Picture. An image similar to the one on the left will appear. Clip Art or Media Clip. Click in the top text box Click to add title and type: Tools Needed Click to add text and type: Level . Chart. When you do.Computing basics You may use the two lower boxes for either Text or Content. SmartArt.1 Click in the left Text or Content Box Knife (tap Enter) Spoon (tap Enter) Plate (tap Enter) Glass Right Text or Content Box Notice the small images in the right Text or Content Box of the new slide. we typed sandwich in the Search for: box. There are six “tiny” icons in this area that will allow you insert a Table. Instructions on how to complete this slide are found at the top of the next page. the box will be highlighted and you’ll see a small text help box appear which indicates – Clip Art. Since our presentation tells how to make a peanut butter and jelly sandwich. Click-on the Clip Art image (arrow above). 75 I Virtuosity Skill Development .
Don’t worry that there aren’t many selections that look just like what you want. You can “run down” the choices by using the “elevator bar” on the right side of the Clip Art Task Pane. We moved down the selections until our Clip Art menu screen looked like the one on the right. We chose the “sandwich” on the right. 2000. We then moved our cursor over the RIGHT EDGE of the image we chose and a blue selection bar with a “V” appeared. We’ll show you how to find a lot more clip art as we go through this tutorial. Microsoft Clip Art 2007 Selection Screen is different than “old” Microsoft Clip Art screens that were used in the 97. XP and 2003 versions.1 Notice that there are a lot of sandwich clip art images available.Computing basics Level . The menu will disappear and you will see the image you selected on the right side of your slide. There are a lot more pictures and some other unique features. You find an image you like. We clicked the blue bar and the image and drop down menu you see on the right appeared. We moved our cursor over Insert and clicked. Microsoft 2007 Clip Art As you’ve noticed. 76 I Virtuosity Skill Development . Move up and down the selections until you find one you like.
So. we’ll be using additional methods to insert images in our PowerPoint presentation. You will see the Task Pane disappear. To close the Clip Art Task Pane. Once you “get used to” the “2007 way. if you have your installation CD you can place it in the CD drive and click a Retry button that will also appear. Don’t forget to save your work! Closing the Clip Art Task Pane Before we go to Slide 4. If you choose a slide and the following message appears: Insert CD-ROM or other removable volume This means that when the Microsoft Clip Art Gallery was installed on your computer.1 As we continue through this tutorial. then choose another image and try again. not all of the images were loaded (to save hard disk drive space).” you’ll see that the folks who created this neat feature were trying to assist you by having everything you need on the right side of the screen.Computing basics Level . If you don’t have the CD. we’ll close the Clip Art Task Pane on the right side of the screen. click the small “X” in the upper right corner of the Task Pane (image above on right). We’ll show you a way to “get around this” dilemma later in the tutorial. Slide 3 should look similar to the image on the right. Slide 4 77 I Virtuosity Skill Development . This will give us more room in the center to work on the next slides.
78 I Virtuosity Skill Development .1 Click the down arrow in the lower right corner of the New Slide button once again. Slide 4 will be another Title and Content slide. You will notice “little circles” at the four corners and in the middle of the top and bottom and on each side of you text box. Click the Title and Content image in the New Slide menu screen. If your “Directions” are now “mixed-in” with the bulleted text below. hold down the left mouse button. Click-on either circle and hold down the left mouse button and drag the top circle up. and drag the box up a bit. click the box and a border will appear around the box. Click on the top Click to add title box and type: Directions Click on the bottom Click to add text box and type: Open jars of peanut butter and jam (tap Enter) Spread peanut butter on one slice of bread with a knife (tap Enter) Use a spoon to get jam and spread it on the other slice of bread (tap Enter) Put two slices together and cut the sandwich in half (tap Enter) Put the sandwich on a plate (tap Enter) Pour a glass of milk (tap Enter) Enjoy If your text won’t fit in the box completely. Then click-on the “edge” of the “box” (a small up-down-leftright arrow will appear – like the one on the right). Your cursor will change to a two headed small arrow like the one on the right.Computing basics Level . click-on Directions. Point to either the center top or center bottom circle. or the bottom circle down to enlarge the text area so that text fits on the screen.
When the New Slide menu screen appears.Computing basics Level . click the Two Content Slide. Your Slide 5 screen should look like the bottom of Page 9.1 Slide 4 should look similar to the image on the right. Time to save your work! Slide 5 Click the down arrow in the lower right corner of the New Slide button once again. For this slide we’ll be creating a bar chart that shows what type jam/jelly people like the most on their peanut butter sandwiches. Click the Click to Add title Text box at the top and type: Why use strawberry jam? Click the left Click to add text in Text or Content box and type: 79 I Virtuosity Skill Development . To create this of slide we’ll start by clicking the same image we did for Slide 3.
33 Selected grape jelly.1 100 Children and adults were surveyed to find out what goes best with peanut butter.Computing basics Level . When you click this icon. 11 honey. the below image will appear. you’ll see your PowerPoint presentation – with a Chart in the right side Text or Content box. we’ll click the center icon in the top row (it looks like a bar chart – see arrow at right). as this is one long statement). We’ll begin with a two-dimension. Now we’ll make a graph to show the survey data. Column Chart (see top two arrows in the image above). In the Text or Content box. Click the OK button and all kinds of things will appear! When you click the OK button your screen will “split” in two. on the right side of the slide. 46 strawberry jam and 10 sliced bananas (you don’t have to tap enter. On the right of 80 I Virtuosity Skill Development . On the left half of the screen.
We’ll leave both screens open so you can see.1 your screen. you’ll see that Microsoft Excel 2007 has opened with a number of entries. PowerPoint Excel Chart numbers and text Chart from numbers and text in Excel For this PowerPoint lesson.Computing basics Level . how the Chart changes in PowerPoint. If you desire additional training in Excel spreadsheets and charts. To assist you. please see our Excel 2007 tutorial. we’ll change sample Excel text and numbers to create our chart. we’ve enlarged the default PowerPoint chart on t he left and Excel spreadsheet below Please take a few moments to look at both and familiarize . as we alter the text and numbers in the Excel screen. 81 I Virtuosity Skill Development . The entries you see on the Excel screen created the chart you see on the left in PowerPoint.
As you do. Then do the same in the next three cells like we’ve done in the image 82 I Virtuosity Skill Development . you will see the two headed sizing arrow appear. We’re now ready to type in our peanut butter sandwich data to replace this data. so we need to add another series. When you see the arrow. you will see another Series appear (like the image below).1 yourself with the Series and Categories and where they are located in both PowerPoint and Excel. When you have your cursor over the triangle. When you see this image – with Series 4 – take your finger off the mouse. Click in cell B1 and replace Series 1 with Strawberry. click and hold down the left mouse button and slowly move your mouse to the right. To add another Series to your spreadsheet carefully move your cursor over the small triangle in the lower right corner of highlighted area.Computing basics Level . Notice that the Series are the “bars” in the chart. We have four “things” that people like with their peanut butter sandwiches. We see three Series in both the Excel spreadsheet and Power Point Chart.
4 and 5 (Categories 2. When you see the image (on the right – with rows 3. you will see them appear in the PowerPoint slide on the left side of your screen. 83 I Virtuosity Skill Development . 3 and 4 – so that these bars will disappear from the PowerPoint chart and we’ll only see our data. Then type Best in Cell A2.1 As you enter the choices. 4 & 5 highlighted) – take your finger off the mouse. click and hold down the left mouse button and slowly move your mouse to the down to highlight rows 3. This can be tricky. 3 & 4). Move your cursor over the 3 (for the third row in the spreadsheet and you will see a black arrow appear.Computing basics on the right. When you see the arrow. so don’t forget the Undo Arrow works in Excel just like it does in PowerPoint. But we still have a slight problem – Categories 2. Level . 3 and 4 are still there. If you make a mistake. don’t forget the Undo Arrow! We need to remove the rows with Categories 2. Let’s now remove them.
please try again. Your PowerPoint Chart should look like the image on the right. If it does not. A drop-down menu (like the image on the left) will appear. Move your mouse cursor over Delete and click the LEFT mouse button.1 Move your cursor over the highlighted area and click the RIGHT MOUSE BUTTON. The Excel spreadsheet data area should look like the image below.Computing basics We’re now ready to delete these rows. Click on Slide 5. Level . on the left side of your PowerPoint screen and tap the 84 I Virtuosity Skill Development .
If for some reason it does not.1 If everything is OK. move your cursor over your chart and DOUBLE CLICK the LEFT MOUSE BUTTON – TWICE QUICKLY. Level . When you close the Excel spreadsheet. To open Excel again. go ahead and close the Excel spreadsheet (that is open on the right side of your screen). Click the Close “X” in the upper right corner of the screen. your PowerPoint presentation should again fill your screen. click the Maximize “square” in the upper right corner of the screen.Computing basics Delete key on your keyboard. Your chart should look like the image on the left. As soon as you double click the Chart Tools Tab/Ribbon (image below) will appear. Then return to Page 13 and try again. 85 I Virtuosity Skill Development . If you need to edit your chart you can return to Excel at any time.
It should be OK.1 To open your Excel spreadsheet (again). These skills work the same in PowerPoint charts. The Excel 2007 tutorial has additional detail on how to edit your Excel charts. close the Excel spreadsheet and return to working with PowerPoint. When you have finished editing your Excel data and your chart looks OK in PowerPoint.Computing basics Level . Your Excel spreadsheet will open again on the right side of your screen. You may refer to this tutorial as needed. Slide 5 should look similar to the image on the right. Save your work! 86 I Virtuosity Skill Development . You may or may not desire to alter the appearance of your graph. move your cursor over the Edit Data button in the Chart Tools Tab/Ribbon and click the Edit Data button.
Click the Click to Add title Text box at the top and type: Occasions for Eating PBJ’s Click the Click to add text in Text box at the bottom and type: School lunches (tap Enter) Birthday parties (tap Enter) Picnics (tap Enter) Visits from persnickety grandchildren (tap Enter) Late night snacks (tap Enter) At the pool Slide 6 should look similar to the image on the right.Computing basics Slide 6 Level . Your Slide 6 screen should look like the top of Page 5.1 Click the down arrow in the lower right corner of the New Slide button once again. We’ll use the Title and Content slide again. Click this slide. 87 I Virtuosity Skill Development .
1. displaying only when a particular feature is being used. the Design. Specialized features can be accessed from the other command tabs. The most noticeable change is the replacement of pull-down menus and toolbars with the more intuitive and visual tab-based Ribbon. 1.1. Tools for each command tab are divided into groups (e. All of the Office 2007 programs follow the same basic design.1. The OFFICE BUTTON allows you to open. Office Button 1.1 Unit – IV Introduction to Office 2007 1.1 Ribbon With the launch of Vista. Some command tabs are context-sensitive. save and print documents and perform other document output functions (example fax and email).2 Opening Excel NOTE: The procedure for opening Excel may vary depending on the setup of your computer. 1.2 Tabs Office applications automatically open to the Home command tab.3 Creating a Workbook An Excel file is called a workbook. By default.g. select Programs » Microsoft Office » Excel 2007 2.. Layout and Format tabs appear in the Ribbon. 1. with some variations based on the particular functions of the program. which contains most of the features needed to create a basic document such as font and paragraph settings. the Clipboard.1. workbooks open with three blank worksheets. From the Start menu. Font and Number groups in Excel’s Home tab). The advantage of having multiple worksheets or layers is that a 88 I Virtuosity Skill Development . although you can add or delete worksheets at any time. For example. Excel 2007 opens.1 Office 2007 Environment 1.Computing basics Level . when a chart has been inserted into an Excel document. Microsoft has taken the opportunity to update the look of its Office applications.3 Office Button The Office 2007 OFFICE BUTTON is located in the upper-left of the program window and is identified by the Office logo.
3. Under Blank and recent. 89 I Virtuosity Skill Development . Worksheets can contain data. refer to Worksheet Terms. 1. click New. Each pointer shape indicates a different mode of operation. The New Workbook dialog box appears. Under the Office Button.Computing basics Level . 1. double click BLANK WORKBOOK A new workbook appears.1 variety of data can be compiled. For more information on Excel terminology. the pointer often changes its shape as you work in Excel. See functions. 2. analyzed and integrated in a single file.3 Pointer Shapes Pointer Shapes for a list of Excel pointers and their As with other Microsoft programs. charts or both.
4 Saving Your Work 1. as a backup) or when you want to save a copy with a different name. NOTE: This is an important consideration if you want your document to be able to open in Excel 97-2003.Computing basics 1. 4. Click SAVE The file is saved. click the Office Button.1 The following steps should be used when you are saving a worksheet for the first time. renamed or deleted to make your workbook easy to navigate through. OR Press [Ctrl] + [S] The Save As dialog box appears. Organizing Worksheets Organizing the worksheets within your workbook files can make your Excel documents easier to maintain and manage. 5. From the Office Button menu.2 Saving Subsequent Times 1. select the desired format.. 2. from the Save as type pull-down list. select Save OR Press [Ctrl] + [S] OR From the Quick Access toolbar. In the top left corner of the Excel window. select the appropriate save location. click SAVE The file is saved. From the Save in pull-down list.xlsx). This document covers the following topics: 90 I Virtuosity Skill Development . Worksheets can be moved. In the top left corner of the Excel window. type a filename. 3. select Save As. From the File menu. 2.1 Saving for the First Time Level ..g. 1. OPTIONAL: To save your workbook in a format other than the default (.4. 2. In the File name text box. when you want to save it to a new location (e. 1. 6.4.. click the Office Button.
1. Select the General tab. 3. 2. If you need additional sheets..1 Inserting Worksheets: Right Click Option This option inserts a new worksheet in front of the selected SHEET tab.2 Changing Worksheet Tab Colors Coloring worksheet tabs can make specific worksheets easier to locate within a large workbook. Type the new sheet name. you can easily insert them.Computing basics Level .. Select Worksheet. 2.3 Inserting Worksheets New Excel workbooks are created automatically with three worksheets. To select the sheet name. 91 I Virtuosity Skill Development . You can change the default name of the worksheet to describe its contents. 1. Press [Enter] The worksheet is renamed. 3. 1. double click the appropriate worksheet tab OR Right click the appropriate worksheet tab » select Rename. Right click the appropriate SHEET tab » select Tab Color » select the desired color 2. 2. The Insert dialog box appears.1 Renaming Worksheet Tabs The tabs on the bottom of the worksheets contain the name of each worksheet. Right click the appropriate SHEET tab » select Insert. 2.3.1 2.
You may also want to group similar worksheets together or simply rearrange the order for easier access while working on a file. Drag and Drop Option The Drag and Drop option works only if you want to move a worksheet within the same workbook.1 Moving Worksheets: Same Workbook. 2. The Move or Copy dialog box appears. 1. Click OK The worksheet is moved. 2. Click OK The new worksheet is inserted in front of the current worksheet.1 You may want your worksheets in a particular order when printing the final document.4 Moving Worksheets Level . From the Before sheet scroll box. click INSERT WORKSHEET A new worksheet is added to the right of all other worksheets. 2..4.3. Drag the sheet icon to the desired location The arrow indicates where the sheet will be placed.2 Inserting Worksheets: Button Option This option inserts a new worksheet after all other worksheets. you can rearrange worksheets within the same workbook or move a worksheet to another workbook.Computing basics 4. 1. select the current workbook. Right Click 1. 3. From the To book pull-down list. 2. 2. select where the sheet will be moved NOTE: The sheet will be placed in front of the sheet you select.. 4. 92 I Virtuosity Skill Development . Click and hold the SHEET tab of the worksheet to be moved A sheet icon and arrow appears.2 Moving Worksheets: Same Workbook. 2. Right click the SHEET tab of the worksheet to be moved » select Move or Copy.4. At the far right of the worksheet tabs. If the original worksheet order no longer fits your needs.
For example. 2. 2. Right click the SHEET tab of the worksheet to be moved » select Move or Copy. a. 2. select (new book). click SWITCH WINDOWS » select the workbook containing the worksheet to be moved 3. From the Before sheet scroll box. Level . 93 I Virtuosity Skill Development . select where the sheet will be moved. Or. from the To book pull-down list.4. From the Ribbon.1 Copying Worksheets: Same Workbook 1. from the To book pull-down list. The Move or Copy dialog box appears. Open both the worksheet to be moved and the workbook to which it will be moved. The Move or Copy dialog box appears..1 4. 2.5 Copying Worksheets You may need to create a copy of a worksheet if the same information is needed in multiple files. NOTE: The sheet will be placed in front of the sheet you select. 6. In the To book pull-down list. To move the worksheet to an existing workbook.5. select the View command tab b. In the Window group. 5. you may want to use the same format without having to reformat a new worksheet. Click OK The worksheet is moved. To move the worksheet to a new workbook..Computing basics 3.. Right click the SHEET tab of the worksheet to be copied » select Move or Copy. To display the worksheet that will be moved. select the current workbook.3 Moving Worksheets: Different Workbook 1. if you have created a worksheet for one project but do not want to recreate the worksheet for another project. select the destination workbook. Release the mouse button The worksheet is moved.. 2. copying the worksheet saves you the time of creating another worksheet.
2 Copying Worksheets: Different Workbook 1. from the To book pull-down list. 5.1 4.6 Deleting Worksheets If you no longer have a need for a particular worksheet. To display the worksheet that will be moved. 5. From the Ribbon.. 1. 2. 94 I Virtuosity Skill Development . Select Create a copy.Computing basics 3. 7.5. 6. 4. a. select where you want the worksheet copied NOTE: The sheet copy will be placed in front of the sheet you select. From the Before sheet scroll box. Click OK The worksheet is copied. In the Window group. 6. select where the sheet will be located NOTE: The sheet copy will be placed in front of the sheet you select. The Move or Copy dialog box appears. select the destination workbook. Open the worksheet to be copied and the workbook to which it will be copied. 2. Right click the SHEET tab of the worksheet to be copied » select Move or Copy. from the To book pull-down list. To copy the worksheet into an existing workbook. click SWITCH WINDOWS » select the workbook containing the worksheet to be moved 3. Select Create a copy. OPTIONAL: Rename the copy. Right click the appropriate SHEET tab » select Delete The sheet is deleted. Click OK The worksheet is copied. Level . 2. select the View command tab b.. you can delete that sheet from the workbook. select (new book). From the Before sheet scroll box. To copy the worksheet into a new workbook.
Once sheets are grouped. 2.8 Ungrouping Worksheets When you are finished working with your sheet groups. 1. you can format or print the entire group. 3.7 Grouping Worksheets Level . 2. The notation [Group] appears next to the filename. Right click one of the SHEET tabs within the group » select Ungroup Sheets All grouped worksheets are ungrouped.2 Ungrouping Worksheets: Individual Sheets 1. Many types of formatting can be done with sheet groups: Column width Shading Formulas and functions 95 I Virtuosity Skill Development . Press [Ctrl] + click the SHEET tab of the sheet to be removed from the group The selected worksheet is removed from the group.8.1 Grouping your worksheets can help improve consistency and save time. release the [Shift] or [Ctrl] key The selected worksheets are grouped. This option works when the worksheets have similar information in the same relative location. you will need to ungroup them. 2. 2. you can format all worksheets within a group at the same time. When all the sheets of the group are selected. To select contiguous sheets.1 Ungrouping Worksheets: All Sheets 1. press [Ctrl] + click the sheets to be grouped.9 Formatting Worksheet Groups If you have multiple sheets within your workbook that require the same formatting.Computing basics 2. Unselected sheets' tabs will remain unchanged (colors may differ based on your windows color scheme). To select non-contiguous sheets. NOTES: The tabs of the grouped sheets will appear white. press [Shift] + click the last sheet to be grouped. Click the SHEET tab of the first sheet to be grouped. 2.8.
On the current worksheet. press [Enter] or an [Arrow]. 3.Computing basics Borders To format groups of sheets. press [Enter] or an [Arrow]. To accept the text. Group the worksheets. 1. HINT: To enter a fraction. type 0 and press [Space] before the fraction. Select the cell where you want to enter text. 1. A numeric cell may contain numbers. 5. There are two ways to enter numbers as text. 3. 2. To force text to wrap at a specific point in a cell. select the cell(s) to be formatted.1 Entering Text Excel allows you to enter text into cells. apply the appropriate formatting Level . 3. numerals or alpha-numeric combinations—are treated as text.3 Entering Numbers Formatted as Text When cells are formatted for text. Using the Formatting toolbar or the Format menu. 3.1 NOTE: For more information about formatting options. Information is displayed exactly as it is entered. 4. refer to Formatting Cells on page 42. use the following instructions: 1. Type the numeric information that should be in the cell. Entering Data 3. 3. To accept the information. Type text into the cell. Excel will interpret the fraction as a date.2 Entering Numbers Numeric cells can be used for calculations and functions. all cell contents—letters. 2. Repeat steps 2–3 as necessary. Do not include spaces or alphabetical characters in a calculation cell. 96 I Virtuosity Skill Development . otherwise.). Select the cell where you want to enter numbers. 2. a decimal point (. 3. NOTES: Excel automatically right-aligns numerical values and left-aligns text. Ungroup the worksheets. plus (+) or minus (-) signs and currency ($). press [Alt] + [Enter].
To force text to wrap at a specific point in a cell.4.4 Entering Dates and Times 3. 3. select the Home command tab. then type numeric information.2 Entering Numbers Formatted as Text: Dialog Box NOTE: This method is especially useful when formatting multiple cells to display text. 3. To enter a time a. To indicate AM or PM. press [Enter] or an [Arrow]. 5. Click OK. Select the Number tab. respectively. Depending on the purpose of your worksheet. To accept the text.3. To accept the information. 3. 3. press [Alt] + [Enter]. b. From the Ribbon. c. To accept the information. 1. or August 14. 2006. To enter a date. 3. 4. Select the cell where you want to enter the date or time.Computing basics Level . click FORMAT CELLS The Format Cells dialog box appears. 2. 3. 7.1 Entering Numbers Formatted as Text: Apostrophe Character 1. press [Enter]. you will need to decide whether to insert a static or dynamic date and time.1 Entering a Date and Time Manually 1. press [Shift] + [A] or [P].5 Entering the Current Date and Time: Dynamic Excel offers several ways to include dates and times into your worksheets. Press [Space]. 2. 4. press [Enter] or an [Arrow]. Type the desired numbers and/or text in the cell. Static dates 97 I Virtuosity Skill Development . 8-14-2006.3. Select the cell you want to enter information into. 2.1 3. From the Category scroll list. Type the time. type the date in one of the following formats: 8/14/2006. In the Number group. Press [']. 6. select Text.
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and times will not change as you work with your worksheet, while dynamic dates and times will change as time progresses and modifications are made to your worksheet. Dynamic dates and times are updated every time Excel recalculates, which is by default every time [Enter] is pressed. This is useful if you would like the current date and/or time to be displayed every time the worksheet is viewed or printed. 3.5.1 Inserting a Dynamic Date Only 1. Select the cell in which you want the date to appear. 2. In the cell, type =today(). 3. Press [Enter]. The current date appears in the cell and will be updated every time Excel recalculates. 3.5.2 Inserting a Dynamic Date and Time 1. Select the cell in which you want the date and time to appear. 2. In the cell, type =now(). 3. Press [Enter]. The current date and time appear in the cell and will be updated every time Excel recalculates.
3.6 Entering the Current Date and Time: Static Static dates and times are not updated. The date or time that is inserted into the cell will be the date or time that the command is entered into the cell. 3.6.1 Inserting a Static Date 1. Select the cell in which you want the date to appear. 2. Press [Ctrl] + [;]. The current date appears in the cell and will not be updated. 3.6.2 Inserting a Static Time 1. Select the cell in which you want the time to appear. Press [Ctrl] + [Shift] + [:]. The current time appears in the cell and will not be updated.
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3.7 Using the Fill Command
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The Fill command allows you to repeat or continue information in contiguous cells without copying the information manually. With this option, if the first cell contains a formula, the formula will be repeated in the additional cells, and if the first cell contains text, the text will be repeated in the additional cells. If Excel recognizes a pattern of information, the additional cells will contain the next item in the pattern (for example, if the selected cells are numbered from one to five, the next cell would contain six; other examples include filling months of the year and hours of the day). You can allow Excel to automatically fill in the information for you or you may choose to create custom patterns of information. 3.7.1 Filling Cells: Ribbon Option This option copies (repeats) the information from one cell to another. To extend the series, refer to the mouse option below. 1. Type the information (cell contents or formula) in the first cell of the group. 2. Starting with the cell containing the contents to be copied, select the group of cells to be filled. 3. From the Ribbon, select the Home command tab. 4. In the Editing group, click FILL » select the appropriate option:
a. Down: Repeats the contents of the first cell throughout the selected cells below it. b. Right: Repeats the contents of the first cell throughout the selected cells to the right of it. c. Up: Repeats the contents of the first cell throughout the selected cells above it. d. Left: Repeats the contents of the first cell throughout the selected cells to the left of it. e. Across Worksheets: Repeats the contents of the selected cells in another selected worksheet. f. Series...: Fills in data that is part of a pattern rather than simply repeating the data across selected cells. This option brings up the Series dialog box which allows you to select the type of pattern you would like to use. EXAMPLE: If the first cell contains the day Sunday, Excel will fill the following cells with Monday, Tuesday, etc. g. Justify: Distributes text in the first selected cell throughout several selected rows. NOTE: This option changes the contents of these cells by moving the data to fit within the new rows. 5. OPTIONAL: If you selected the Series option In the Series dialog box, select the desired options: a. Series in: Determines whether the additional information will appear in a vertical line (rows) or in a horizontal line (columns). b. Type: Determines whether the additional information will differ from the previous entry by a specific interval (Linear), by multiplying the previous entry by a specific value (Growth),
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by creating a series of dates according to the selected date format (Date) or by automatically detecting what type of fill you would like to apply (AutoFill). c. Date Unit: When Date is selected as the type, determines whether numbers are listed for each day (Day) for each day in the weekday (Weekday), for that day of every month (Month) or for that day of every year (Year). d. Trend: When Linear or Growth is selected as the type, calculates the average difference between values existing in selected cells and uses that difference to calculate the fill values. e. Step Value: When Linear or Growth is selected as the type, determines the amount that the previous value is added to or multiplied by to come up with the results for the next cell. When Date is selected as the type, it determines how many dates should be skipped between each recorded value. f. Stop Value: Determines a value at which the series should no longer be continued. 6. Click OK. The fill is applied. 3.7.2 Filling Cells: Mouse Option Using this option will extend the data in the series to the selected cells. 1. Type the information (cell contents or formula) in the first cell of the group. 2. In this cell, move your pointer over the fill corner so your pointer changes into crosshairs filling. 3. Click and hold the crosshairs. 4. Drag the mouse in the direction you want the information to be copied. NOTES: You can drag the corner in any one direction; left, right, up or down. 5. Release the mouse button. The fill is applied. 3.8 Working with Custom Fills Custom fills allow you to select what information you want repeated. For example, if you typed the names of terms for a college with quarters (Fall, Winter, Spring and Summer) several times, custom fills allow you to automate the process. Using the regular Fill function, Excel would repeat "Fall" in all selected cells. With a custom fill, when you type Fall and use the Fill command, Winter, Spring, and Summer will be entered in the adjacent cells. This feature is also handy when using Excel to create a grade book. For example, you could create a custom fill for letter grades (e.g., A, A-, B+, B, B-, ..., F). . NOTE: For this option to work, you must ensure that the pointer changes into a crosshairs before
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In the Custom lists scroll box. Lists of values do not work consistently. Excel will automatically apply your custom fills when using the AutoFill function.. click EXCEL OPTIONS The Excel Options dialog box appears. In the List entries text box. A-. EXAMPLE:A.. pressing [Enter] after each entry. In the Top options for working with Excel section.1 Creating a Custom Fill 1. From the Office Button menu . B+. type the information you want to be added in the custom fill..Computing basics Level .8.. From the Categories list. 3. 5. . 2.1 Custom fills can be created from scratch or from an existing section of your worksheet. NOTES: Custom fills will work consistently only with word lists. click EDIT CUSTOM LISTS. select Popular The dialog box refreshes to show the Popular options. B-. B.. 4. 3. 101 I Virtuosity Skill Development . After creation. select NEW LIST. F NOTE: Be sure to type every unit in the order you want it to appear. The Custom Lists dialog box appears.
1. Click ADD.. From the Office Button menu . select Popular The dialog box refreshes to show the Popular options. click EDIT CUSTOM LISTS. 5. The Custom Lists dialog box closes. 3.Computing basics 6. 3. From the Categories list. Your new entries appear in the Custom Lists scroll list. The Custom Lists dialog box appears. 4. Your selection appears in the List entries text box. Click IMPORT. Click OK.. you can create a custom fill from them. In the Top options for working with Excel section. 8. Click OK.2 Importing Custom Fills Level . The Excel Options dialog box closes. click EXCEL OPTIONS The Excel Options dialog box appears.1 If you have a group of cells that contains information you would like to repeat elsewhere. 102 I Virtuosity Skill Development . 7. 2. Select the group of cells with the information you want to make into a custom fill.8.
1. 4. 7. 103 I Virtuosity Skill Development . Cut and Paste Drag and Drop allows you to move the information from a single cell or a range of cells. EXAMPLE: Type A Level . To use your custom fill. 5. 3. you may want to reorganize information. 4. Editing Cell Contents After creating part of an Excel worksheet. move your pointer over the fill corner so your pointer changes into crosshairs .1 Moving Information Often. Click and hold the crosshairs. moved or repeated. place the cell pointer in any cell and type the first entry. Functions and formulas can be copied or moved. Click OK. you must ensure that the pointer changes into a crosshairs before filling. You may also want to duplicate an established formula for use in another cell. Cut and Paste and Copy and Paste options will help you do this without having to recreate the entire worksheet. your first approach at organization will not be the same as your final ideas. Click OK. 4.8. Cut and Paste is the better method when moving information over long distances. NOTE: For this option to work.1 HINT: If you have created several custom fills that begin with the same entry. 3. NOTE: For more information about filling cells. 2. The Drag and Drop. Drag and Drop is great for moving short distances but challenging for moving to cells not displayed on the current screen. For this reason. 4.1 Drag and Drop vs. The cells will be filled with the information you provided. refer to 3. Drag the corner in the direction you want the information to be copied. In this cell.7. you may discover that the information needs to be changed. Release the mouse button.Computing basics 6. Excel allows you to edit cell contents in a variety of ways that can make creating your document easier. The Custom Lists dialog box closes. The Excel Options dialog box closes.3 Using a Custom Fill 1.2 Filling Cells: Mouse Option. you may need to type the first two entries in the first two cells in order for Excel to know which fill you want to use. lists can be automatically continued and formulas can be applied to different data.
4. NOTE: An outline of the cell(s) you are moving will appear over the new location. click that cell.Computing basics Level . a dialog box will appear to confirm that you want to replace the information. NOTE: Be sure to check the references. 4. HINTS: To select an individual cell. 104 I Virtuosity Skill Development .1. 1. .3 Cell References: Relative and Absolute. to drop the cell(s). To select multiple contiguous cells.3 To Undo Drag and Drop: 1. WARNING: If information already exists at the new location. see7. click and drag across the desired cells. The cursor changes to a four-headed arrow. 2. When you reach the desired location. release the mouse button. Point to the heavy border surrounding the cell(s). one accidental absolute reference can alter the end result of the calculation. a box appears next to the pointer. 3.2 Moving Information: Drag and Drop Formulas using relative cell references are automatically updated when the cells they are referring to are moved using the Drag and Drop method. 5. Click and hold the mouse button. The cell(s) are inserted into the selected location. For information on relative and absolute cell references. click UNDO OR Press [Ctrl] + [Z]. On the Quick Access toolbar. indicating the cell location.1.1 4. Drag the cell(s) to the new location. Select the cell(s) to be moved. As you move the cell(s).
1 4. 4. Press [Ctrl] + [V] OR a. click and drag across the desired cells.3 Cell References: Relative and Absolute for more information. 105 I Virtuosity Skill Development . 3. click that cell.3 Cell References: Relative and Absolute). To select multiple contiguous cells. you must be aware that some types of cell references will update to reflect information for the new location. while some will continue to use the original information. 1. From the Ribbon. not a relative formula. b. Be sure to check the cell references after pasting. However. a relative formula is the best choice. 4. you should be working with an absolute formula. the results of your calculation could be altered. b.Computing basics Level . If you want to copy the formula and look at cells with similar information one column over. select the Home command tab. Press [Ctrl] + [X] OR a. click PASTE The information is pasted. When copying formulas. NOTE: Absolute references are automatically updated for column and row additions and deletions. In the Clipboard group. if you want to copy the formula and refer to the same cell (perhaps the wage rate of a student employee). In the Clipboard group. See 7. if even one accidental absolute reference is contained in your formulas. select the Home command tab. 2. Select the cell where you want the cell(s) to be pasted. Formulas that are copied to a new location can use either relative or absolute cell references (see See7. When copying formulas correct cell references are especially important to the result of the formula.2 Copying Formulas Copying formulas works differently than moving formulas.1. click CUT A moving border appears around your selection. From the Ribbon. HINTS: To select an individual cell.4 Moving Information: Cut and Paste Formulas using relative cell references are automatically updated when the cells they are referring to are moved using the Cut and Paste method. Select the cell(s) to be moved.
click PASTE The information is pasted. b. Copy and Paste Copy and Paste works well for duplicating formulas. and labels without re-entering them.Computing basics Example =A12+B12 =$A$12+$B$12 =$A12+$B12 =A$12+B$12 Description Formula with relative references Formula with absolute references Level .1. 4. select the Home command tab. For another option to copy cell information. click that cell To select multiple contiguous cells. 2. In the Clipboard group. click and drag across the desired cells. select the Home command tab. OR a. b. press [Ctrl] + [D] OR Press [Esc]. Formatting Cells In Excel. Select the cell(s) to be copied HINTS: To select an individual cell. refer to 3.7 Using the Fill Command.1 Formula with absolute column references and relative row references Formula with absolute row references and relative column references 4. click COPY A moving border appears around your selection. There are many options available to customize your Excel workbook which can make the worksheet easier to read. From the Ribbon. 5. 3. 1. Press [Ctrl] + [C] A moving border appears around your selection OR a. To deselect the copied cells. The process for copying information in Excel is similar to copying in Word or other Windows applications. Excel also provides many number formats. 5. From the Ribbon.2. every cell can be formatted differently. In the Clipboard group. Select the cell where you want the copied cells to be pasted. values. 106 I Virtuosity Skill Development . Press [Ctrl] + [V] The information is pasted.
For more information. From the Home command tab in the Paragraph group.1.1 allowing you to standardize how numbers will appear in your document.2 Applying Cell Styles Cell Styles are a combination of fill and font color designed to highlight or emphasize cell contents. click CELL STYLES A pull-down list appears.Computing basics Level . 2.1. 2.2 Changing Cell Alignment: Menu Option 1. 2. Data and Model. 107 I Virtuosity Skill Development . or Titles and Headings group. From the Good. 5. click ALIGNMENT The Alignment dialog box appears. From the Home command tab. Click OK.1 Changing Cell Alignment Using the Alignment tools. 3. in the Format group. refer to6. Bad and Neutral. 5. in the Styles group. You can change the vertical and horizontal alignment. Select the cell to be formatted. Select the cell to be formatted. 5. NOTE: When you hover your mouse over different styles. you can determine how your data will appear in a cell. Select the alignment and orientation options you want.1 Changing Cell Alignment: Ribbon Option 1. 5. From the Home tab. Select the cell(s) whose style you want to change. They are easily applied to your workbook. select the desired cell style. 3. 1. The style is applied to the selected cells. a preview of the style will appear in the selected cells.4 Formatting Numbers. click the appropriate text alignment button. indent the data or even have it appear at an angle. 4.
4 Adjusting Row Height and Column Width When you start working on a worksheet. click MERGE ACROSS To merge cells without setting an alignment. 1. 5. Click the next to MERGE & CENTER A pull-down list appears. all columns are 8. 108 I Virtuosity Skill Development . Since columns and rows extend throughout the worksheet. the setting applies to the entire column or row. To merge cells and align text to the center.e. 5. click MERGE CELLS. if two or more selected cells have data in them. Adjusting the width or height is easy to do and can be done using the Ribbon option or the Mouse option.43 characters wide (in default font) and row heights are set to fit the content of the cell with a maximum of 15 points. 5.2 Customizing a Cell Merge 1. Excel will display the information from the cell closest to the upper left corner deleting all other data. 3. Select the cells you want to merge.3. This can be useful for creating titles. From the Home command tab in the Alignment group. Excel may widen the column or increase the row height to fit the cell content. 2. Select the cells you want to merge.1 Creating a Cell Merge Level . columns do not merge). If you need to have two settings. click MERGE & CENTER The cells are merged and the text aligns to the center. 5.. you will have to move some of your information to another row or column with the correct settings. Click the next to MERGE & CENTER » select Unmerge Cells The cell merge is removed. 2. 2. click MERGE & CENTER To merge cells only as rows (i.1 WARNING: After a cell merge.3 Removing a Cell Merge 1.3 Merging Cells A cell merge converts selected cells into a single cell.3.Computing basics 5. Select the cell you want to unmerge.3.
In the Cell Size section. all selected rows will be adjusted the same amount no matter which row border you move. point to the border below the row to be adjusted. To adjust multiple non-contiguous columns.3 Adjusting Column Width: Ribbon Option 1.).Computing basics 5. 4. HINT: For a shorter row. 1. 1.. for a taller row.4. press and hold [Ctrl] while clicking the ROW ID for each desired row.. 3. From the Ribbon. select any cell from the row to be adjusted Level . select Height. select the Home command tab . Click OK The row height is adjusted. From the Ribbon.. The Row Height dialog box appears.1 To adjust multiple non-contiguous rows. To adjust multiple non-contiguous rows. press [Ctrl] + select cells from each row to be adjusted. select the Home command tab. click FORMAT 4.4.2 Adjusting Row Height: Mouse Option If you choose to adjust multiple rows at once. release the mouse button The row height is adjusted. . drag up. To adjust a single row. 5. A box appears next to the pointer indicating the current row height as you drag it. 2. When the row reaches the desired height. 2. press and hold [Shift] while clicking the first and last ROW ID for the desired range. drag down. click and drag. select any cell from the column to be adjusted.1 Adjusting Row Height: Ribbon Option 1. Along the row ID (e.g.. When the pointer turns into a double-arrow. type the desired height. 2. In the Cells group. To adjust a single column. 6. 3. In the Row height text box. 109 I Virtuosity Skill Development . 3. press [Ctrl] + select cells from each column to be adjusted. 5.. To adjust multiple contiguous rows. 5. 2.4.
g... Along the column ID (e.. point to the border right of the column to be adjusted. drag right. . The Column Width dialog box appears. In the Cells group. B. select Width.Computing basics 3. 5.1 Using AutoFit to Adjust Row Height: Mouse Option 1. 6. press and hold [Ctrl] while clicking the COLUMN ID for each desired row. type the desired width. click FORMAT 4. 1. Click OK The column width is adjusted. 2. 5. In the Column width text box. When the pointer turns into a double-arrow.4 Adjusting Column Width: Mouse Option If you choose to adjust multiple columns at once. 5. To adjust multiple contiguous columns. 4. press and hold [Shift] while clicking the first and last COLUMN ID for the desired range. 1... release the mouse button The column width is adjusted.5. click and drag HINT: For a narrower column. drag left. Level . all selected columns will be adjusted the same amount no matter which column border you move. 2.). 3.). 2. To adjust multiple non-contiguous columns..g.. A. Along the row ID (e. double click The row height adjusts so the tallest item in the row is displayed in full.4. Excel can determine the best width and height based on the information in the column or row. A box appears next to the pointer indicating the current column width as you drag it.5 Using AutoFit to Adjust Rows and Columns To adjust the column width or the row height. 3.5. When the pointer turns into a double-arrow.1 5. 5..2 Using AutoFit to Adjust Row Height: Ribbon Option 110 I Virtuosity Skill Development . C. When the column reaches the desired width. . for a wider column. In the Cell Size section. point to the border below the row to be adjusted.
Select a cell below where you want to add a new row. 4.6. In the Cells group. .2 Adding Columns 1. Select a cell to the right of where you want to add a new column. point to the border right of the column to be adjusted 2. In the Cell Size section. 5.. B.1 Adding Rows 1. 5. . From the Ribbon.. 2.) The entire column is selected. To select a column to be adjusted.6. 3. you can add new rows and columns or delete existing rows and columns. select the Home command tab.. click the ROW ID (e.. click FORMAT. In the Cells group. 5. In the Cells group.) The entire row is selected. Along the column ID (e. select AutoFit Selection The column width adjusts so the widest item in the column is displayed in full. double click The column width adjusts so the widest item in the column is displayed in full.Computing basics 1.. 2. you will often need to make changes to the original worksheets such as deleting old information or adding new information.g. From the Ribbon. 2. 111 I Virtuosity Skill Development . C.4 Using AutoFit to Adjust Column Width: Ribbon Option 1. 5. From the Ribbon. click the arrow on the INSERT button » select Insert Sheet Columns A new column is added left of the selected cell. 3. When the pointer turns into to a double-arrow. select the Home command tab. 3. 3. select AutoFit The row height adjusts so the tallest item in the row is displayed in full. click the arrow on the INSERT button » select Insert Sheet Rows A new row is added above the selected cell. select the Home command tab. click the COLUMN ID (A.5. B. To select a row to be adjusted.6 Adding and Removing Rows and Columns When working with worksheets. A. To make this task easier. 3.3 Using AutoFit to Adjust Column Width: Mouse Option Level .. . 2.. From the Ribbon. 1. In the Cells group. select the Home command tab.5. 5. C. click FORMAT..g.1 1. 4.). In the Cell Size section. 2.
1.1 WARNING: When you delete a row. Select the appropriate cells. From the Home command tab. 5. To delete multiple non-contiguous columns. In the Cells group.4 Deleting Columns WARNING: When you delete a column. delete information from specific cells instead.8. 2. In the Cells group. 1. 2. NOTE: To remove the text wrap.1 Changing Borders 1. If you do not want to delete the whole column. 1. 5. press [Ctrl] + select the cells from each column to be deleted. select any cell from the column to be deleted. 2. 3. on the DELETE button » select Delete Sheet Columns on the DELETE button » select Delete Sheet Rows 112 I Virtuosity Skill Development . in the Alignment group.Computing basics 5. To delete multiple non-contiguous rows. you may want to format a cell's borders.7 Wrapping Text If you have text that appears in a single cell and you want to increase the height of the cell without expanding the row or column. select the Home command tab. select the Home command tab. 3. click WRAP TEXT again. click WRAP TEXT The text wrap is applied. If you do not want to delete the whole row.6. To delete a single column. 5. everything in the column is deleted. Select the cell(s) whose borders you want to format.3 Deleting Rows Level . From the Ribbon.8 Formatting Borders To make certain cells stand out in the worksheet. everything in the row is deleted. From the Ribbon. press [Ctrl] + select the cells from each row to be deleted. click the arrow The row(s) are deleted. 5. delete information from specific cells instead.6. select any cell from the row to be deleted. To delete a single row. you can use the Wrap text option. click the arrow The column(s) are deleted.
1 Using the Format Painter: One Application This method allows you to apply formatting to one instance of contiguous text. in the Font group. 1. click and drag across the desired cells. click and drag across the desired cells. The border is applied. 5. click the Line Style » select the desired line style. in the Font group. From the Home command tab.Computing basics 2. click the borders you want changed. 5. 3. To format individual borders.2 Changing Border Color 1. 5. To quit deleting borders. From the Home command tab. press [Esc]. click and drag across the desired cells.9. To format individual borders.8. in the Font group. 2. To format multiple cells. you can use the Format Painter. To delete multiple cell borders. click the borders you want changed. press [Esc]. click the Line Color » select the desired color. click the borders you want changed. press [Esc].8. click the the desired border. if you want to copy only the formatting.9 Copying Cell Formatting next to BORDER next to BORDER next to BORDER next to BORDER Level . To format multiple cells. 3. 2. To delete individual borders. The cursor changes to the shape of a pencil.3 Changing Border Style 1. in the Font group.8. From the Home command tab. 5. To quit formatting border colors. 5. however. The cursor changes to the shape of an eraser. click the Erase Border. 2. 3.1 and select » select » select and select The typical copy and paste functions will copy text and all associated formatting. The Format Painter will format the destination text the same as the source text but will not copy or paste any actual text. From the Home command tab. To quit formatting border styles.4 Deleting Borders 1. 113 I Virtuosity Skill Development . Highlight the text containing the desired formatting.
e. in the Clipboard group. This document shows you how to sort your Excel 2007 worksheet data.e. From the Home command tab. Highlight the desired text to be formatted OR Click the desired word to be formatted. Highlight the text containing the desired formatting. Level . largest to smallest).Computing basics 2. Repeat step 4 until all additional text is formatted. 5. Highlight the desired text to be formatted OR Click the desired word to be formatted. When finished.. alignment and borders will be cleared. fill color. 1. 5. dates. The format you copied is applied to that text. double click FORMAT PAINTER. to turn off the Format Painter. Select the cell(s) containing the formatting to be cleared. in the Clipboard group.10 Clearing Cell Formatting You can remove all cell formatting while preserving text formatting in selected cells (e. 5. font size and font face will not be cleared). 5. Z to A).2 Using the Format Painter: Multiple Applications This method allows you to apply formatting to non-contiguous text. From the Home command tab. click FORMAT PAINTER. From the Home command tab. The pointer changes shape to include a paintbrush. The pointer changes shape to include a paintbrush. 4. 3. press [Esc] OR Click FORMAT PAINTER. The format you copied is applied to that text. click CLEAR Formats.. but text color. » select Clear 114 I Virtuosity Skill Development . in the Editing group. 3. newest to oldest).11 Sorting Data The Sort command arranges worksheet data by text (i. 2. 1.9. smallest to largest. numbers (i. The cell formatting is removed.g. A to Z.1 2. or times (oldest to newest.
In the Sort On pull-down list.. 5.Computing basics Level .1 5. In the Sort by pull-down list. 1.. select Values. 3. you can create multi-level sorts that meet a variety of specifications. The selected column is sorted.e. In the Sort On pull-down list. select the column you want to use to sort.11. In the Order pull-down list. The Custom Lists dialog box opens. Select a cell in the column used to sort. in the Sort & Filter group. From the Data command tab. 2. numerically. From the Data command tab. EXAMPLE: select a column containing days of the week. click SORT The Sort dialog box appears. c.11. select Values.2 Sorting Data: Sort Dialog Box Using the Sort dialog box. select the column you want to use to sort. you can do so with one click. alphabetically.1 Sorting Data: Sort Button If you simply want to sort your data by one column from smallest to largest or largest to smallest. 115 I Virtuosity Skill Development . In the Order pull-down list. select A to Z or Z to A. To sort by ascending or descending values (i. b. 2. In the Sort by pull-down list. To sort according to a custom list a. in the Sort & Filter group. 1. b.. Select a cell in the column you want to use to sort. click SORT SMALLEST TO LARGEST or SORT LARGEST TO SMALLEST. 4. c. select Custom List. The data is sorted according to the selected order. time or date) a.
d. Select the custom list by which you want to sort.
Level - 1
EXAMPLE: select Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, Saturday 5. To sort according a formatting criterion a. In the Sort by pull-down list, select the column you want to use to sort. b. In the Sort On pull-down list, select the appropriate option. EXAMPLE: Select Cell Color c. In the Order pull-down list, select a color and appropriate sort order. EXAMPLE: select Blue and On Top 6. OPTIONAL: To sort by more than one column a. Click ADD LEVEL. b. In the Then by row of the Sort dialog box, select the additional sort options. 7. OPTIONAL: To control how to sort lists of days or months, case-sensitive data and orientation a. Click OPTIONS... The Sort Options dialog box appears.
b. Make necessary changes. c. Click OK. 8. Click OK. The data is sorted. 6. Formatting Data: Text and Numbers 6.1 Formatting Text Some rules to remember when formatting your text include the following: If you know what formatting options you want, you can enable them before you type. After you finish typing the section, you can disable them. When formatting text that is already typed into the document, the first step is to select it. Only selected text will take on the format that you are applying. Using too many fonts, sizes, and other formatting in one document often looks cluttered and is hard to read. Try to limit yourself to no more than two or three fonts, sizes and formats per document.
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Once the text is formatted, deselect the text by clicking away from the text or pressing an arrow key. Selected text is vulnerable and may be deleted or changed unintentionally.
6.2 Changing Font, Size, and Color Excel allows you to change the font, size and color from the Ribbon, the Font dialog box or the Contextual toolbar. The Ribbon and Contextual toolbar options are easier and faster ways of changing the look of your text. However, the Font dialog box provides more options and allows you to preview your text through the Preview box. 6.2.1 Changing Font, Size, and Color: Ribbon Option 1. Select the desired text. 2. From the Home tab in the Font group, from the Font pull-down list, select the desired font. NOTE: As you hover your mouse over a font, Word previews it live on your selected text. 3. To select a different size from the Font Size pull-down list, select the desired font size.
4. To select a different color, click the
next to FONT COLOR
» select the desired font color.
6.2.2 Changing Font, Size, and Color: Contextual Toolbar Option 1. Select the desired text. The Contextual toolbar appears above the text.
2. To select a different font, from the Font pull-down list, select the desired font. 3. To select a different size, from the Font Size pull-down list, select the desired font size. 4. To select a different color, click the » select the desired font color. 6.2.3 Changing Font, Size and Color: Menu Option 1. Select the desired text. next to FONT COLOR
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2. From the Home tab in the Font group, click FONT The Font dialog box appears. NOTE: A preview and description of the selected font appear in the Preview section. 3. In the Font text box, type the desired font name OR From the Font scroll list, select the desired font. 4. In the Size text box, type the desired font size OR From the Size scroll list, select the desired size. 5. From the Font color pull-down list, select the desired font color. 6. In the Effects section, select any additional font effects EXAMPLES: Small caps, Superscript, Subscript 7. Click OK. 6.3 Changing Character Formatting
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Word allows you to format text characters using the Ribbon, Contextual toolbar, menu or keyboard options. The Ribbon, Contextual toolbar and keyboard options are faster; however, the menu option offers more options. Some of the styles you can apply are boldface, italics, underlining, shadow, superscript or subscript, single or double strike-through, small or all caps and color. 6.3.1 Changing Character Formatting: Ribbon Option 1. Select the text to be formatted. 2. From the Home tab in the Font group, click the appropriate formatting buttons. HINT: To deselect character formatting, select the text and click the formatting button a second time.
6.3.1 Changing Character Formatting: Contextual Toolbar Option 1. Select the text to be formatted. The Contextual toolbar appears on top of the text.
2. On the Contextual toolbar, click one or more of the appropriate formatting buttons. HINT: To deselect character formatting, select the text and click the formatting button a second time.
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click FONT The Font dialog box appears. 2.1 6.3. From the Home command tab in the Number group.Computing basics Level . Select the text to be formatted. From the Home tab. 2.4 Formatting Numbers Excel provides preset number formats to help you standardize how numbers will appear in your worksheet. select additional formatting options. 3. in the Effects section. When formatted as Fraction. Select the cell(s) you want to format.27. click the desired toolbar option.2 Changing Character Formatting: Menu Option 1.3. type the desired style OR From the Font style scroll list. Shadow 5. Press the appropriate key(s): Enhancement Italics Bold Underline Keystroke [Ctrl] + [I] [Ctrl] + [B] [Ctrl] + [U] 6.1 Formatting Numbers: Toolbar Option When you want to format numbers quickly.4. Excel allows you to do so from the Ribbon. Select the text to be formatted. EXAMPLE: Small caps.3 Changing Character Formatting: Keyboard Option 1. select the desired style. 4. You may also customize number formats to fit your needs. 6. In the Font style text box. the number 9. 2. 1. 6. Click OK. EXAMPLES: When formatted as Currency. If necessary. 119 I Virtuosity Skill Development .27 will appear as $9. in the Font group. the number 9.27 will appear as 9 1/4.
2 Formatting Numbers: Ribbon Option The Ribbon offers a simple way to apply number formatting. Changes the formatting to Percentage Changes the formatting to include commas and two decimal places Adds one decimal place to the selected cell Removes one decimal place from the selected cell Accesses the Format Cells dialog box 6. select the desired number format. 6. 1. 1. click FORMAT CELLS: NUMBER The Format Cells dialog box appears with the Number tab displayed. From the Home command tab in the Number group. Select the cell(s) you want to format.Computing basics Name Number Format Accounting Number Format Percentage Style Comma Style Increase Decimal Decrease Decimal Format Cells: Number Image Description Level . HINT: You can preview the formatting in the Sample section. The cell is formatted. In the Home command tab in the Number group. 2. » select the 120 I Virtuosity Skill Development . 2. HINTS: The default category is General.4.4.3 Formatting Numbers: Dialog Box Option The Format Cells dialog box can help you customize your number formatting. EXAMPLE: Select Currency. Select the cell(s) you want to format.1 Displays the formatting style of the selected cell Changes the formatting to Accounting NOTE: You can insert foreign currency symbols by clicking the . 3. click NUMBER FORMAT desired number format. The number in the selected cell is previewed under the format label in the pull-down list. From the Category list.
click NUMBER FORMAT General The formatting is cleared.4. 7. Level . 7. which are calculations based on designated values.Computing basics 4. Functions Basic worksheets in Excel often require you to use formulas and functions. 1. while formulas are written entirely by the user. From the Home command tab in the Number group. While both methods are useful. Select the cell(s) you want to format.4 Clearing Number Formatting The General number format is the default selection. the desired symbol and negative numbers. cell references and commands.1 EXAMPLE: Format the number of decimal places.1 Parts of a Function Functions have two basic parts which you should be aware of: An equation which is provided by Excel when you select the desired function Values or cell references to be used in the equation which you will provide » select 121 I Virtuosity Skill Development . Functions are pre-written commands provided by Excel. Changing the formatting to General will remove all other number formatting for the selected cells. select the preferred options. 6. 2. functions often save time and energy when working with complex but common tasks (such as finding the sum or average of a group of numbers) by allowing you to customize a pre-created calculation instead of typing it yourself. The selected cells are formatted. If the format offers additional options. Click OK. 5.
It displays a listing of all functions or categories of functions available with Excel. not with the cell references themselves. Depending on the calculation. select the Formulas command tab. References can be relative or absolute Calculates the function using the values present in all cells between the cells specified. 3. NOTE: While typing cell references. which function you should be using and what you need to include in the function.1 Functions that are inserted using the Insert Function dialog box or the Point and Click method provide empty equations.3 Cell References: Relative and Absolute).1. As you select a function. As you make your selection. a sample of the function appears at the bottom of the dialog box. 7.1 Inserting Functions with the Insert Function Dialog Box The Insert Function dialog box makes it easy to determine what functions are available. If the function is copied or moved. keep in mind that the calculations will be done using the values present in the particular cells entered. From the Or select a category pull-down list. You can insert functions manually (by typing them) or you can use the Insert Function dialog box. the Insert Function dialog box will request certain types of information. From the Ribbon. In the Function Library group. The Insert Function dialog box eliminates the possibility of a typing error. 2.Computing basics Level . Named Cell Range Quiz Scores Calculates the function using a specific group of cells that you have previously named. Operand Cell Reference Cell Range Example A1 A1:A3 Value Calculates the function using the value(s) present in a specified cell. click FUNCTION WIZARD The Insert Function dialog box appears. References can be relative or absolute (See 7. Calculates the function using a specific value provided by you. Value 5 There are multiple ways to create a function. you may choose to use several types of operands. 4. but you must still provide the values which will be used in the calculation. Select the cell where the function should be added. it will still use the values present in the specified range. so it is the recommended method. select the appropriate function category 122 I Virtuosity Skill Development . you will simply need to select the cells where that information is located. 1.
. click the correct category » select the desired function The Function Arguments dialog box appears. Click OK. In the text boxes. Click COLLAPSE DIALOG b. 6. 123 I Virtuosity Skill Development . type the data to be used in the function OR To select cell ranges a.2 Inserting Functions from a Category: on the Ribbon Excel provides a multitude of functions for your use. 1. From the Ribbon. 7. In the Function Library group. 5.Computing basics OR Select All. Click and drag the mouse to select the desired cells c. From the Select a function scroll box. logic functions.g. To make functions easier to find. The results of the function appear in the selected cell. Level . date and time functions. select the Formulas command tab. you can access the Function Arguments dialog box from that category. select the desired function. math and trig functions. If you are looking for a function that belongs in a particular category.1 HINT: A description of the selected function appears beneath the Select a function scroll box. The Function Arguments dialog box appears. 2. Select the cell where the function should be added. it can also make it very difficult to find a particular function.). Click RESTORE DIALOG 8. they are divided into categories (e. etc.1. A function's arguments are the value(s) that the function is being performed upon. NOTES: The appearance and options available in the Function Arguments dialog box will differ depending on which function has been chosen. 7. Click OK. While this ensures that functions exist for most of your needs. 3.
Click RESTORE DIALOG 5. 7.2 Inserting Functions with the Point and Click Method Functions based on cell references can be created by clicking the cells rather than typing the cell entries..1 The appearance and options available in the Function Arguments dialog box will differ depending on which function has been chosen. Click and drag the mouse to select the desired cells c. Once you have entered a function. a description of the function and its logic and the result of the function. 2.4 To access the Function Arguments dialog box: 1. 7. A function's arguments are the value(s) that the function is being performed upon. the values that the function is being performed upon). 124 I Virtuosity Skill Development . The results of the function appear in the selected cell.e. Click COLLAPSE DIALOG b. click FUNCTION WIZARD The Function Arguments dialog box appears. type the data to be used in the function OR To select cell ranges a. the function arguments (i. 7. In the text boxes. This "point and click" method can help reduce the chance of error in the functions and may be easier for some users.Computing basics NOTES: Level . the Function Arguments dialog box displays the name of the function.1. Select a cell containing a function.1.3 About the Function Arguments Dialog Box The Function Arguments dialog box helps you to create functions. As you type information about the function. 4. On the Formula bar. you can further edit it using the Function Arguments dialog box. Click OK.
press [=] 3. be sure that you know precisely how to enter information for the function. Press [Enter] The sum appears in the selected cell. Repeat steps 4–5 as necessary 7. but using cell references 125 I Virtuosity Skill Development .2 Adding a Range of Cells with the SUM Function 1. 5. Click the next cell to be added 6. Click the first cell in the range to be added b. Press [+] 5. Click the last cell in the range to be added 7.3 Cell References: Relative and Absolute Cell references are an important part of creating formulas in Excel. Click the first cell to be added 4.Computing basics Level . Select the cell where the results should be displayed 2. Using cell references allows your formulas to update automatically if the value in a particular cell changes. Click and drag the mouse over the range of cells to be added OR a. NOTE: All functions that can be accessed from the Insert Function dialog box can be typed with a textbased command.2. press [=] 3. especially if you are working with a complex function. 7.1 Adding Cells Together 1. Press [Enter] The sum appears in the selected cell. Type ) 6. To start the function.2. Press [:] c. Select the cell where the results should be displayed 2.1 The key to the point and click method is to click the cells to be included and type the operators where appropriate. If you choose to type your function into a cell. however. Type SUM( 4. To start the function. The following examples provide step-by-step instructions for a simple addition of two cells and for adding a range of cells. 7.
EXAMPLE: If a formula using an absolute cell reference to cell A12 was copied to another column. each serving a different purpose. the cell reference to A12 would remain constant. type $ OR In the Formula bar a. that reference becomes absolute. EXAMPLE: $A$12 To make a cell reference absolute: 1.1 properly can also assist you in updating formulas as cells are copied or moved. continue pressing this key until the desired portions of your 126 I Virtuosity Skill Development . Press [F4] Part of your cell reference is changed. before the part of the reference (i. Click within the cell reference you want to change b. row and column references) of your cell reference to toggle between being relative and absolute. HINT: Pressing [F4] will cause elements (i. Relative cell references References that will change in relation to the new location of the formula. only the portion of the reference directly following the dollar sign is absolute.Computing basics Level . Absolute cell references References that remain the same when a formula is copied to a new location.e. No matter where the formula or the values in the original cell are moved. A formula.. Relative and absolute cell references can be used in all situations that require cell references.. If you do not get the desired reference the first time. the formula will continue to refer to the same cell. To keep the entire cell reference constant. Relative references identify cells based on their relationship to the cell containing the reference. By adding a dollar sign ($) before either the column or row location or both. including cell ranges and formulas. cell range or cell reference can have both relative and absolute components. There are two basic types of cell references. the formula would change to refer to cell B12. Within the formula. place a dollar sign before both the column and row location. EXAMPLE: If you copied a formula from column A to column B and the formula contained a relative cell reference to cell A12. row or column reference) that you would like to be absolute. When adding dollar signs to cell references.e.
A$12. but many worksheets may be easier to read with a landscape (wide) orientation. From the Ribbon. including: changing the orientation. select the Page Layout command tab. click SIZE » select the desired paper size.1 EXAMPLE: When pressing [F4]. you may need to change the paper size. but you can select other available paper sizes. A12.1 Adjusting the Scale: Percentage 1. These options are described below. 2. click ORIENTATION » select the desired orientation (i. After changing the orientation. $A12. 8. Portrait or Landscape). You can adjust the scale to a percentage of the default size or choose to fit the worksheet to a specific number of pages. adjusting the margins and centering the worksheet on the page. adjusting the scale. Level .2 Changing the Paper Size The default paper size is 8 1/2" x 11".3 Adjusting the Scale The scaling option allows you to adjust the size of the printed copy. both allow you to reduce or enlarge the entire worksheet. 1. In the Page Setup group. $A$12. From the Ribbon. such as legal (8. changing the paper size. In the Page Setup group. changing the orientation can also help you fit a large worksheet onto one sheet of paper. Customizing Page Layout In order to fit information on a page or change the appearance of a page.3. your cell reference may cycle through the following progression: A12. From the Scale to Fit group in the Scale text box. 8. select the Page Layout command tab. 8.1 Changing the Orientation Most documents are portrait (tall) oriented. you may want to customize your page layout. 8. Several different aspects of your page layout may be altered to customize the way your printed worksheet appears. From the Ribbon.Computing basics reference are relative and absolute. 8. type the appropriate percentage OR 127 I Virtuosity Skill Development . 2.. To select a different paper size: 1.5" x 14"). The default size of the printed copy is 100%.e. In addition. 2. select the Page Layout command tab.
3.. From the Margins pull-down list.4 Adjusting the Margins 1. type the appropriate number of pages OR In the Scale to Fit group. Left. select the Page Layout command tab. select the Page Layout command tab. in the Width text box. 8. Level . type the appropriate number of pages OR In the Scale to Fit group. in the Scale to Fit group. in the Scale to Fit group. To rescale your worksheet vertically within a page limit. select the Page Layout command tab. 1. The Page Setup dialog box appears. click the 8. In the Top. 3. b.2 Adjusting the Scale: Fit to Page Excel allows you to set a maximum number of pages for your worksheet to fit within.4. » select the desired number of pages. 128 I Virtuosity Skill Development . » select the desired number of pages. From the Margins pull-down list. select the appropriate value. vertically or both in order to make it fit within this set number of pages. Bottom. From the Ribbon. Click OK. 3. select Custom Margins. From the Ribbon. To rescale your worksheet horizontally within a page limit. in the Height 2. or Right text boxes. in the Height text box. click the appropriate percentage. with the Margins tab selected. type the appropriate margins OR With the nudge buttons. in the Width text box. In the Page Setup group. You may choose to rescale your worksheet either horizontally.1 Adjusting the Header and Footer Margins 1..1 8. click MARGINS The Margins pull-down list appears. From the Ribbon. 2. select the desired option OR For custom margin settings a. c. click the text box.Computing basics With the nudge buttons.
5") rather than portrait orientation (8. In the Page Setup group. From the Ribbon.e..1 2. page alignment and more. For more information.. Unless you select multiple worksheets. it is possible to activate specific multiple worksheets for printing. As explained below.Computing basics Level . 5. select the appropriate value. with the Margins tab selected. you can print all or part of the current workbook or worksheet. 2. 9. refer to Box. 9. Printing Basics When printing in Excel 2007. select Horizontally. however. the top worksheet. type the appropriate margins OR With the nudge buttons. 8. in the Center on page section.2 Printing the Active Worksheet(s) Excel lets you print the active sheet(s) in your workbook without having to print the rest of the workbook.. click MARGINS » select Custom Margins. with the Margins tab selected. The Page Setup dialog box appears. 3. 9.. 4. in the Center on page section. 3. you may want to print the information in landscape orientation (11" x 8. The Page Setup dialog box appears.1 Printing Tips To verify how the printout will look. the worksheet whose tab is selected). use Print Preview. WARNING: If you click QUICK PRINT on the Quick Access toolbar. select Vertically. To center within the top and bottom margins. 4. your document prints without letting you customize settings in the Print dialog box. The Page Setup dialog box lets you modify various document properties. the active worksheet is the visible worksheet (i.. Click OK. 129 I Virtuosity Skill Development .5 Centering the Worksheet on the Page 1. To center within the left and right margins. For wide worksheets. Click OK. select the Page Layout command tab. such as footers and headers. In the Header and Footer text boxes. click MARGINS » select Custom Margins. In the Page Setup group.5" x 11").
2. However. To activate sheets adjacent to the first one you selected. To activate sheets that are not adjacent to the first one you selected. 9. 1.14. Click the tab of the first sheet you want to activate The worksheet is active. 9. refer to 9. you can define a specific print area from the Page Setup dialog box or the Print Area command. Click PRINT The entire workbook is printed. select Entire workbook 3. click the tab of that worksheet The worksheet is active. In the top left corner of the Excel window. click the OFFICE BUTTON OR Press [Ctrl] + [P] The Print dialog box appears. OPTIONAL: To make more than one worksheet active a.Computing basics 1.3 Printing the Entire Workbook Printing the entire workbook will print all worksheets that contain data.1 b. 9.4 Page Setup Dialog Box Tabs: Sheet.1 Defining the Print Area: Dialog Box Option HINT: For more information about the Page Setup dialog box Sheet tab options. 3. In the Print what section. To activate the worksheet you want printed. Excel prints all data on the current worksheet. 4. press [Ctrl] while you click the tabs of all sheets you want selected All selected sheets are active. In the top left corner of the Excel window. click the OFFICE BUTTON OR Press [Ctrl] + [P] The Print dialog box appears. Level . Click PRINT The active worksheets are printed.4 Defining the Print Area By default. press [Shift] while you click the tab of the last sheet you want selected All sheets between the first and last tabs selected are active. 2.4. select Active sheet(s) 5. » select Print » select Print 130 I Virtuosity Skill Development . In the Print what section.
click PRINT AREA c. Select the Page Layout command tab. 9. 3.4. 9. click PRINT AREA Any print area settings are cleared. » select Clear Print Area 131 I Virtuosity Skill Development . 4. Repeat steps a–b as necessary » select Add to Print Area The selected cells are added to any previously selected data. 3. OPTIONAL: To add more data to the print area a. Select the Sheet tab 4. Select the Page Layout command tab. In the Page Setup group. type the range of cells you want to print OR To select the area a. Click RESTORE DIALOG Click OK. 9. Select the desired range of cells c. 2. Click COLLAPSE DIALOG b.4. click PRINT AREA The print area is set. In the Page Setup group. select a range of cells » select Set Print Area b. The print area is defined. click PAGE SETUP The Page Setup dialog box appears. In the Print Area text box.4 To clear the print area: 1.4. In the Page Setup group.2 Defining the Print Area: Print Area Option Excel will keep the print area you have defined until it is cleared or replaced. In the Page Setup group.Computing basics Level . Select the range of cells you want to print.3 To set the print area: 1.1 1. 2.
2. 9.1 9. In the Print what section. 1. click the OFFICE BUTTON OR Press [Ctrl] + [P] The Print dialog box appears.1 Selecting a Print Range Manually 1. In the top left corner of the Excel window. select Selection.Computing basics Level . Click OK. In the Print what section. select Selection. OR From the Name Box pull-down list. » select Print. select the range name to be printed. Click PRINT The specified range of cells is printed. 9. You also have the option of selecting multiple noncontiguous ranges for printing.5 Printing Ranges of Cells You can manually select ranges of cells for printing. NOTE: Unless you provide a print range. Selected ranges will print on separate pages.5. repeat step 2. click the OFFICE BUTTON OR Press [Ctrl] + [P] The Print dialog box appears. 4. For each additional range to be printed.2 Selecting Multiple Ranges Excel lets you print non-contiguous ranges. resulting in a printout of all cells from A1 to the last column and row containing information. 3. 6. The specified range of cells is printed.5. 132 I Virtuosity Skill Development . Press [Ctrl] + select the second range to be printed. Select the range of cells to be printed. Excel will print everything on the current worksheet. Select the first range to be printed. 3. 5. 4. In the top left corner of the Excel window. 2. » select Print.
8 Using Preset Headers and Footers Preset headers and footers are provided by Microsoft or can be taken from documents you have used in the past.You may choose to add a preset header or footer to your document or to create a custom header and footer. click PAGE SETUP The Page Setup dialog box appears. select a preset header or footer. 3. In the Print what section. 133 I Virtuosity Skill Development . 5. In the Page Setup group.g. 1. Ungroup the worksheets. 4. Group the worksheets (see 2.7 Grouping Worksheets). Click OK. identifying the name of the document or supplying a page number). From the Ribbon. you can do this using worksheet groups. Click OK The header or footer is applied to the document. Adjust print settings as necessary. Select the Header/Footer tab The Page Setup dialog box refreshes to display the Header/Footer options. 5.1 If you have multiple sheets in your workbook and you want to print select worksheets. This may result in different ranges being printed for each sheet. 6. Information in headers and footers is often static throughout a document (e. 3. select Active sheet(s).6 Printing Worksheet Groups Level . 2. 4. 1. A header is a section of information that is printed above the body of the document and footer is a section of information that is printed below the body of the document. Click the OFFICE BUTTON The Print dialog box appears. The selected worksheets are printed. This method will print the active area of each sheet (A1 to the last column and row containing information) or the assigned print area.Computing basics 9. » select Print 9. select the Page Layout command tab. 2. From the Header or Footer pull-down list. Adding Headers and Footers Headers and footers can be useful tools for organizing and identifying a document.
2 Adding a Custom Header or Footer: Dialog Box Option 1. select the Page Layout command tab. clicking in one of these areas will cause that section to appear. divided into three sections and the Design command tab is visible on the Ribbon. From the Ribbon. 6. 9. Custom headers and footers may be added in two ways: using the Ribbon or the Header and Footer dialog boxes. 3.Computing basics Level . Although all three may not be visible. OPTIONAL: To work with the footer in the Navigation section.1 NOTE: The header or footer may display the header or footer code (see 9. add your own text and add text that will be automatically updated with your document. Although all three sections may not be visible. 9. Select the text that you want to format b. In the Text group. Type or use the Header & Footer Elements to add all desired information. OPTIONAL: To change the formatting of your text a. select the Home command tab c. 9. NOTE: The header or footer may display the header or footer code on your screen. Click the section of the header or footer where you want to add content. click HEADER & FOOTER A header appears.9. clicking in one of these areas will cause that section to appear. make all desired formatting changes 7. Using the commands in the Font group. but the text will be visible when the worksheet is printed. HINT: One section of the header appears on the left of the top margin. From the Ribbon. From the Ribbon. 2. 5. click GO TO FOOTER NOTE: The footer like the header is divided into three sections.1 Adding a Custom Header or Footer: Ribbon Option 1. To stop working with your header or footer. You can adjust the font face and the size. one in the center and one on the right.9.9 Creating Custom Headers and Footers You may want to create your own headers or footers. click outside of it. 4. but the text will be visible when the worksheet is printed. select the Insert command tab. 134 I Virtuosity Skill Development .10 Header and Footer Elements below) on your screen.
9. type or use the Header & Footer Elements (see below) to insert the desired information in each section of your header or footer. c. The header or footer may display the header or footer code on your screen. Click OK The Page Setup dialog box closes. b. Click OK Level . OPTIONAL: To change the formatting of your text a. Select the text you want to format.10 Header and Footer Elements Excel allows you to create custom headers and footers by either typing your own text or adding specific text fields. 8. The buttons available in the Header & Footer elements group provide you with text fields that will automatically update the information displayed as your document changes. but the text will be visible when the worksheet is printed..Computing basics 2. Click FORMAT TEXT The Font dialog box appears. 5. 3.1 To ensure that your header with multiple lines are displaying properly. In the Left section.. or CUSTOM FOOTER. Select the desired options. click PAGE SETUP The Page Setup dialog box appears. These elements can also be added to preset headers and footers to customize your document. 4. The Font dialog box closes. Select the Header/Footer tab. d. Click CUSTOM HEADER. click OK The Header or Footer dialog box closes. 7. The Header or Footer dialog box appears. 135 I Virtuosity Skill Development . Center section and Right section text boxes.. 6. In the Page Setup group. it may overlap with the information on the spreadsheet. When finished. NOTES: If you created a header with multiple lines. respectively.. refer to Adjusting Margins.
Although you may see only the code when looking at your document. However. &[Pages] Inserts the total number of pages NOTE: Excel will count only the pages that have data in at least one cell.1 The Code column in the table below shows the command that Excel will insert when the option is selected. the code will be translated to the corresponding information when the sheet is printed. note that these buttons are also available in the Header and Footer dialog boxes. only the graphic part of the button will be visible in these dialog boxes. NOTES: If you choose to create a custom header or footer using the dialog box option. &[Date] Inserts the current date &[Time] Inserts the current time &[File] Inserts the filename of the workbook &[Tab] Inserts the name of the current worksheet &[Path]&[File] Inserts the path and filename &[Picture] None Displays the Insert Picture dialog box so you can insert a picture Displays the Format Picture dialog box so you can adjust picture properties None Available only in the Header and Footer dialog boxes. displays the Font text box to adjust text formatting 136 I Virtuosity Skill Development . Button Code &[Page] Inserts the page number Action NOTE: Excel will count only the pages that have data in at least one cell.Computing basics Level .
4. . You can adjust the margins in two ways: using the mouse option or the dialog box option. you may be able to fix them by adjusting the margins.2 Adjusting Margins: With the Page Setup Dialog Box 1. 137 I Virtuosity Skill Development . Click CLOSE PRINT PREVIEW Excel returns to the work area. In the Top. Bottom. click PAGESETUP The Page Setup dialog box appears. Using the mouse. 2. click and drag the margin outlines to the desired position NOTE: The uppermost and bottom-most margins are for the header and footer. 4. The Page Setup dialog box refreshes to display the Margins options. respectively. Left.11.1 You may want to check your custom header or footer to ensure that it will print properly.11 Adjusting Margins Level . select Print 2.11. 9.1 Adjusting Margins: With the Mouse 1.Computing basics 9. From the Office Button menu » Print Preview Your document is displayed in Print Preview mode. select Show Margins The margin outlines appear. In the Print group. Select the Margins tab. type the preferred margin size OR Use the nudge buttons to adjust the margins. 3. select Print » Print Preview Your document is displayed in Print Preview mode. 3. If there are problems with the display of your header or footer. Header and/or Footer text boxes. In the Preview group. 9. From the Office Button menu . Right.
5. Click OK The Page Setup dialog box closes. 6. Click CLOSE PRINT PREVIEW Excel returns to the work area. 9.12 Printing Gridlines
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Gridlines (outlines of each cell) will not print by default in Excel 2007 and can be helpful in printed documents. 1. From Ribbon, select the Page Layout tab. 2. In the Sheet Options group in the Gridlines section, select Print. 3. Print your document. 9.13 Page Setup Dialog Box In addition to the Print dialog box, the Page Setup dialog box provides many options to help you print your Excel worksheets. 9.13.1 Accessing the Page Setup Dialog Box 1. From the Page Layout command tab in the Page Setup group, click PAGE SETUP The Page Setup dialog box appears. 9.14 Page Setup Dialog Box Tabs The Page Setup dialog box consists of four tabs: Page, Margins, Header/Footer and Sheet. Each tab lets you customize elements of your Excel worksheet. For additional information, refer to 8. Customizing Page Layout. NOTES: The following buttons are found on all tabs: PRINT... (opens the Print dialog box), PRINT PREVIEW (opens Print Preview), OPTIONS... (opens the (printer name) on print Properties dialog box), OK and CANCEL. If you accessed the Page Setup dialog box differently than as described in Accessing the Page Setup Dialog Box, the PRINT... and PRINT PREVIEW buttons may not appear. 9.14.1 Page Setup Dialog Box Tabs: Page The Page tab offers several options to help you specify how your worksheet(s) will print.
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Option Orientation Scaling
Description Determines if your document prints as a portrait (i.e., length-wise) or as a landscape (i.e., width-wise) Adjust to lets you to customize page scale by percentage. Fit to lets you specify how many pages it takes to print your worksheet HINT: Print Preview lets you see the effects of scaling before you print.
Paper size Print quality First page number
Determines what size paper you will print on Determines resolution Indicates what number appears on the first printed page. If you want the first page number to be 1, leave the selection as Auto
9.14.2 Page Setup Dialog Box Tabs: Margins The Margins tab lets you set your margins and center your data vertically, horizontally or both. NOTE: All margin values are measured in inches.
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9.14.3 Page Setup Dialog Box Tabs: Header/Footer Headers and footers are the text printed at the top and bottom of pages, such as the date, page number, the filename or other text. The Header/Footer tab provides options to customize page headers or footers. For more information about headers and footers, refer to . Adding Headers and Footers.
Option Header Footer Custom Header...
Description Provides several pre-written headers Provides several pre-written footers Lets you create your own header using the Header dialog box. For more information, refer to .
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Different odd and even pages Different first page Scale with document Align with page margins Lets you create a different header or footer for only the first page Adjusts the header and footer font and scaling to match the rest of the document Sets headers and footers within the page margins Lets you create different headers or footers for odd and even pages 9. Option Print area Print titles Specifies a range of cells to print..4 Page Setup Dialog Box Tabs: Sheet The Sheet tab gives you several options for determining which elements of your workbook are printed.Computing basics Level . Custom Footer. These rows or columns are likely to be the headings that define what the rest of the row or column's information is used for. For more information.14. Adding Headers and Footers. Description Specifies the rows or columns to print on each page. Lets you create your own footer using the Footer dialog box. Print Allows you to print only certain elements of your worksheet.. 141 I Virtuosity Skill Development . refer to .1 Adding Headers and Footers.
graphics or objects Auto Fills other cells with similar information The standard Microsoft Windows pointer. 142 I Virtuosity Skill Development . Shape Context The default pointer shape. graphic. selects Ribbon and menu options Worksheet Terms Like all other areas of computer technology. Each pointer shape indicates a different mode of operation. appears in most Excel workspace contexts Appears when the pointer is on the border of a window Appears when the pointer is between a row or column divider Appears when you are editing cell contents Appears when the pointer is on a column or row heading Appears when the pointer is placed over a cell border. Microsoft Excel worksheets have their own "language. Level . or other object Appears when the pointer is on the "fill corner" of a cell or cell range Appears when mouse is placed over the Ribbon Action Moves cell pointer or selects a range of cells Adjusts window size Adjusts height and width of rows and columns Provides a text insertion point Selects columns or rows Moves cells. the pointer often changes its shape as you work in Excel. Information is stored in cells. This document provides a table describing the various pointer shapes you may see while working in Excel 2007.Computing basics Page order Sets the order in which worksheet pages are numbered and printed.1 Pointer Shapes As with other Microsoft programs." This list of common terms is provided to serve as a reference for you as you work in Excel. Cell The intersection of a column and row.
Ranges can be selected by clicking and dragging over the cells. Function A pre-programmed formula. Formula A set of instructions which perform a calculation based on numbers entered in the cell or numbers entered in other cells (referred to by cell references). All formulas begin with the equal sign (=). Ranges are often referenced for formulas. charts or both. Cell References The address consisting of the column and row IDs of a specific cell. Instead of compiling all of your information into one worksheet. Worksheet A single layer or single sheet within the workbook. you can create several worksheets within the one 143 I Virtuosity Skill Development .Computing basics Cell Pointer Level . For more information. The Excel pointer changes shape depending on location and corresponding function. It selects or marks the current cell (where the next activity is going to take place). refer to Pointer Shapes above. Workbook A collection of worksheets contained within a single file. printing and designating information to be copied or cut. All functions begin with the equal sign (=). Row A horizontal group of cells within a worksheet. Range A group of cells. Value A number that can be used in an Excel calculation. A worksheet can contain data. The function performs the calculation based on the cells referenced in the function. The current cell location is displayed in the upper left corner of the worksheet.1 The cell pointer is similar to Word's insertion point. Column A vertical group of cells within a worksheet.
Unit – V Introduction: Microsoft Internet Explorer (IE) has become the overwhelming standard for browsing web pages online. changing the size of text onscreen. .The "Edit" menu contains selections such as copying. . stability and ease of use) is what has led to IE being the preferred web browser for both creators and users of the World Wide Web. This prevalence (along with speed.Computing basics Level . pasting and finding text. 144 I Virtuosity Skill Development . refreshing the current page. . closing and printing. similar information is grouped together to make it easier to locate and use. each section can be on a separate sheet. Opening Microsoft Internet Explorer: Start >> Programs >> Internet Explorer. or look for the Internet Explorer icon on the desktop or quick launch. etc. .The "Favorites" menu contains a list of "bookmarked" pages and options to actually bookmark pages. . NOTE: The terms worksheet and spreadsheet are often used interchangeably. With this organization. and versions appear on other platforms.The "Help" menu contains various selections for seeking help with the program. All Windows-based computers come pre-installed with Internet Explorer.The "File" menu contains selections such as saving.The "Tools" menu contains selections such as reading mail and changing advanced options within the program.1 workbook file.The "View" menu contains selections such as changing the toolbars available. Basic Layout of Program: . EXAMPLE: If you want one file containing the grade books for all sections you teach. The worksheets for your workbook will vary based on its content and purpose.
view the Tutorial dealing with viruses.100). For more information. this is also sometimes simply referred to as the website's "address.The "Address Bar" is the primary entry for URLs (uniform resource locators) to browse to pages.1 .jhtml and their variants will bring you to another web page. A link can be either text or an image. By simply placing your cursor over a link (without yet clicking it).The "Links" bar contains preset links to websites and can be altered for one-click access to your favorite sites. that you are clicking. Once IE is open and running. as well as refreshing and stopping the loading of pages. ." URLs are an easy way to remember." which when clicked.Computing basics The Toolbars: Level .90. . .zip. Navigating a Page: Web pages will generally contain "links. To visit a specific site.The "Standard Buttons" toolbar is the primary way to navigate back and forth between pages. the location of a company online.exe. and . a file to view or to a different site all together. for example. . you may come across files such as . you will notice in the bottom left-hand corner of IE. A computer's location on the web is its IP address. bring you either to a different portion of the site. and entering in the URL of the site you wish to visit. links will generally be noted by blue text or an underline or will change colors if the cursor is placed over it.6. any files can be linked to online." This is a page that is saved within IE and can be changed (see later in tutorial). you can click the "Back" button on the "Standard Button" toolbar to go back one 145 I Virtuosity Skill Development . Visiting a Web Page: When the program is opened each time. you will need to know the URL ("Uniform Resource Locator") for that site. But IP addresses are hard to remember (ex: 255. (provided an Internet connection is available) it will automatically load up what is set to the "Home Page. It has the familiar Back.htm. you can visit any site you wish by clicking in the address bar (or pressing Ctrl + Tab). If you wish to bring your browser back to a page you were previously at rather than attempting to find a link on your current page. Home buttons. the browser looks up that address and translates it to IP. Links that go to files with extensions such as . the address of the file linked to will appear as text. Forward. Notice what the file extension of a link is before you click it. This is a series of numbers that pinpoints just where the computer is. When you use an URL. Be aware of what it is exactly.html. Refresh.shtml. . While the vast majority will be other web pages (and images).
" IE will automatically name the favorite whatever the page's creator had written in that page's title bar." A familiar box should pop up prompting you to save the file to a desired location. In web browsing. we call these bookmarks "favorites. you can use the "Forward" button the same way as the "Back" button. HTML file / web page. browse to the page you wish to bookmark. click the "Stop" button. and click "Save Target As. Favorites: In your browsing of the web. in actuality. You can even create your own folder by clicking "Create Folder. song or program you have on your computer. if a menu of folders does not immediately show up. to go "back" to. you will undoubtedly come across pages (some with long. Click the "Favorites" menu and click "Add to Favorites. If you wish to stop the loading of any web page for any reason. etc. again.). and click it. If you then wish to reload the page (or to check and see if any changes have been made to a page since your last visit). click the "Refresh" button (also on the standard button toolbar). in chronological order of your visiting. per se. etc. and browse the menu to the link you have created. Also. click the "Create in" button. which may update regularly). If you wish to then go forward. forgettable URLs) that you will wish to save for later viewing (such as news sites. images. you can change this to whatever you wish. you don't "save" web pages. click the right mouse button over the link (again. you can choose from approximately ten sites. 146 I Virtuosity Skill Development ." Now. To download a file. online can be downloaded. click the "Favorites" menu in IE.Computing basics Level ." To bookmark a page. It can be viewed." and naming the folder. You "bookmark" the site's URL. Choose a folder you wish to save the link to. by clicking the tiny downwards triangle next to this button. edited and downloaded off the web to your own computer. Downloading Files: One of the first things to understand while browsing the web is that each page you go to is. be it an image. any time you wish to visit that page. Finally click "OK. just a file like any image. All HTML files. in IE.1 page.
you have a few options at your disposal. select File >> Save As . Saving a page: There are several reasons why you may wish to save a website or page to your own computer. the website maintainer(s) may have provided a link to a "printer-friendly" version (this means that the graphics will be limited and the text will be formatted in a more traditional manner). One of the more popular reasons is to simply view the coding that makes up the page and learn new techniques. To save a web page. You may not wish to waste so much ink.Web Page. look around on the page when reading things such as articles. the default of many printers is to print at a considerably high quality in color. press the "Print" button in the standard buttons toolbar. Whatever your reason may be.Computing basics Level . as well as a folder full of any and all images that appear on that page 147 I Virtuosity Skill Development . complete: This will save the entire HTML file (web page) you are on. First. To print without changing any options. Also. select File >> Print. To select printing options before actually printing.1 Printing a web page: There are several things to consider when attempting to print a page. consider the amount of images and color on the page.
148 I Virtuosity Skill Development . there are two other ways to get right into editing the current page in your browser. single file: This will save the entire HTML file (web page) you are on.Text File: This will attempt to format all text that appears on the page you are saving into a single textonly file Editing a page: Rather than downloading a page with the above method. If you wish to edit the actual HTML.1 . you can select View >> Source to open the source code to the page in Notepad (or WordPad.Web Archive. as well as any and all images that appear on the page and create a single file which you can open (it will appear as if you were online viewing the page). The first is to simply select File >> Edit with Microsoft Word. This will open the page in Microsoft Word for editing in a WYSIWYG (What You See Is What You Get) style. .Web Page. if the file size exceeds Notepad's capabilities). HTML only: This will save only the HTML coding of the page you are on.Computing basics Level . .
Setting your home page: Select Tools >> Internet Options.1 It is possible that you will come across long pages of text. To search for a key word or phrase you are interested in. 149 I Virtuosity Skill Development . you can either click "Use Current" to set whatever web page you are currently at as your home page or set the home page to a blank window. simply click the "Home" button in the standard toolbar. You can continue searching for more instances on the same Page. select Edit >> Find (or Ctrl+F) and enter in what you wish to search for. In the first selection of the "General" tab.Computing basics Finding text on a page: Level . To visit your home page after extended browsing. The first instance of the text will be highlighted on the page.
Computing basics The Cache: Level ." you can delete these files and start with a fresh load. By clicking "Settings. 150 I Virtuosity Skill Development ." you can also adjust the amount of space Internet Explorer will set aside on your computer for these temporary files and how often the browser should check to see if a page is updated upon visiting. This helps speed up the loading of pages that you visit on a regular basis. If refreshing the page does not work. Internet Explorer will save files to a "Temporary Internet Files" folder on your computer. However. you may wish to clear the cache of these temporary internet files. this may also cause you to miss regular updates on a web page. under the section for "Temporary Internet files.1 While viewing web pages. In the Tools >> Internet Options window.
" By clicking the "History" button in the standard toolbar. you may want to up it to 1024x768. If you're working at 800x600. A new sub-window will open. check your resolution. but 1024x768 has become more of a standard. If you find you're having problems horizontally scrolling on too many sites.1 Internet Explorer keeps a record of the sites you visit in a folder called "History. more will fit on the screen at once. This means they'll take into account the resolution of their users' monitors. Many people still use a resolution of 800x600 (generally on smaller monitors). Resolution: It's good practice for website creators to create their site with a wide range of visitors in mind. 151 I Virtuosity Skill Development . This is useful for tracking down sites that you may have forgotten to bookmark the first time around.Computing basics History: Level . listing sites in folder according to domain.
ac Website: http://www. Mylapore. Chennai – 4.Corporate O ce. Acropolis.virtuosity.ac Virtuosity Skill Development Pvt. No 148.Radhakrishnan Road. Phone No: 044-45064073 Email: contactus@virtuosity. Ltd. Ground Floor. . Dr.
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