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Managing projects faster, better, more economically
Executing an engineering project is a complex process. It involves workflows that require the collaboration of many participants: the client, various engineering disciplines, procurement and construction personnel, vendors and subcontractors. Vast quantities of technical, financial and administrative data are generated during the life of a project. This data is created and shared across many locations that are often separated by considerable distances and time zones. AVEVA VPRM is an integrated engineering IT solution suite that supports all phases of the process plant engineering workflow. From engineering design and specification, through 3D layout to procurement, materials management and project control, VPRM provides unrivalled data integrity, within a framework of applications which is flexible enough to meet the diverse requirements of users. It can also integrate with other engineering solutions, many analysis packages, business systems and CAD engines. VPRM facilitates the management of risk, improves the quality of execution, reduces costs and provides project control throughout the life of a project. VPRM helps to ensure that: • The right materials are delivered to the right place, at the right time. • The right documents are issued at the right time, to the right person. • Progress and costs are accurately monitored. • Management decisions are based on up-to-date, accurate and timely data. • Coherent historical data is available for use when bidding for new projects. • Accurate and detailed data can be extracted for management reporting.
• Comprehensive report writing capabilities allow for information to be readily available to enable fast, well-informed management decisions. • Accurate management of resources means reduced waste, optimal ordering lead times, control of schedule, all providing reductions in time and cost. • Consistent and controlled documents improve project quality and reduce man-hours by getting the project right first time. • VPRM's architecture with a Web interface allows for exceptional collaboration across multilocation project teams, enabling more efficient global working. • Sophisticated interaction with the AVEVA PDMS 3D plant design system and the AVEVA VPE engineering database system saves time and cost on projects, by ensuring that material management activities are consistent with the engineering specification. • Fast implementation. VPRM's preloaded templates, together with the highly-experienced AVEVA support team, allow you to quickly implement VPRM fully or in part, integrating it with your existing systems and processes.
Mapping of major Business Areas and AVEVA VPRM functionality
When design changes occur. The object-based approach of VPRM means that an item can be easily tracked through the P&ID stage to 3D. and costs. and maintains a consistent. used and completed. is a fundamental requirement of any project. VPRM can be used to distribute an automated email. progress and productivity. AFC . the items affected are proactively highlighted for appropriate action. thus reducing the risk of equipment surplus and/or equipment delays. significantly reducing project risk at lower manhour costs. Complete Overview of Project Progress All project data is available for use in the project management functions of a project. project-wide methodology for document numbering. enabling a project manager to control the issue. Project Control Access control and authority rights can be set up to exactly reflect the contract terms between the various parties working on the contract. on an object basis. As a result. Vendor Document Control Controlling the large volume and complexity of vendor documents can be a major problem. As the design matures. This information can be used to make tactical decisions affecting project progress – for example. An example of this would be communicating changes in engineering requirements identified by the issue of a material requisition. monitoring and control. VPRM allows management to concentrate on real management. whilst ensuring it has sufficient content to meet its design. Materials Management Delivering the right material. The detailed data input by departmental users is automatically collated to present an easily assimilated. configured to reach the right people. and operational needs. Reports are generated to show the status of document progress. ensures that the correct items are requisitioned and subsequently procured. and into materials management. materials managers can place an initial order for material early on. through procurement.Key Features Project Management VPRM gives project managers full visibility of project progress. meaning that the design will have to be reworked later. When monitoring a project. of tagged items from the P&IDs. This ensures that only personnel with the correct authority can update or change data. installation. Design Document Control VPRM's Design Document Control integrates with document management systems. reviewed. It must also monitor the review and approval process. In this way. This means that the forecast for total material usage can be successively adjusted to the final amount. VPRM integrates document workflow information. proactive notification of changes in status is a key requirement. high-level management report for review. and requisitioning. AFD . equipment list and instrument index. This is achieved through up-to-date.Forecast AFC . wherever they are within the supply chain. easily and with no manual intervention. and ensures controlled access to project data. and control the distribution process. Information management can cover materials. to the right place. or to stop design work on an area where the input data is immature. VPRM enables you to control all material throughout its full lifecycle from initial identification by the engineering department.Planned AFD . To assist this process. then adjust the order later to ensure that they only receive the material that is actually needed. at the right time. to expedite information that is holding up the project. VPRM facilitates the control of bulk material for all disciplines. action and inclusion in monthly reports. documents. Using VPRM's data object technology it is possible to record and monitor the status and maturity of the design data. Change Management All design development is recorded so that progress reports can be created to assist in tracking changes. The result is the realisation of more effective and proactive management. reliable. detailed design and layout. VPRM supports all these tasks and ensures the timely delivery of documents to meet both the detailed engineering and the construction programmes. so that a significant improvement in document production can be realised. to final installation. with a minimum of effort.Forecast Identifying and Requisitioning Material The controlled release. A project needs to minimise the amount of documentation requested. and monitor the progress. guaranteeing total integrity throughout process design (P&IDs).Planned 100 80 60 40 20 -0 01-Apr-06 01-Mar-06 01-Jun-06 01-Jul-06 01-Aug-06 01-Sep-06 01-Oct-06 01-Nov-06 01-Dec-06 Design Documents Status Graph . produced or received. factual data presented in the form of trend graphs and highlighted problem performance-versus-target matrices. Information Management Project management has traditionally involved finding project information by analysing detailed reports and holding time-consuming and expensive meetings with managers and lead engineers.Actual AFC . allowing appropriate corrective measures to be taken. in the right quantity.Actual AFD . and to highlight deviations from project forecasts and plans. the preliminary Material Take Off (MTO) can be compared to the current MTO. VPRM gives project managers a complete overview of project progress. of documents as they are identified.
and can interact/ integrate with the rest of the AVEVA Plant products. whether local or international. Material Delivery Status Graph Fast Implementation Unlike other products. In particular. because of its modular nature. This clear visibility of planned deliveries allows construction managers to check schedules. customers using VPRM will have reduced surplus material and minimise the issues of subcontactor claims. • Enquiry production and bid receipt (also enabling vendors to submit bids electronically). It comes with a wealth of ready-to-use quality reference data. VPRM can quickly be implemented and ready for project use. Managing Materials for Construction Delivery dates for all materials are set during procurement to meet the construction programme. such as material catalogue data and vendor document requirement schedules. • Bid analysis. the majority of the cost benefits are realised. Cumulative Planned Period Planned Cumulative Forecast Period Forecast Cumulative Actual Period Actual 25 20 15 10 5 -0 01-May-06 01-Aug-06 01-Nov-05 01-Jun-06 01-Sep-06 01-Mar-06 01-Dec-05 01-Jan-06 01-Feb-06 01-Apr-06 Materials Management Status Graph 01-Oct-05 01-Jul-06 . At this stage. • Expediting and inspection. a customer can select to use just some of its functions. Complete or Partial Solution VPRM offers most benefits when used in its entirety but. VPRM continuously tracks delivery of materials. and expedite the material and reschedule workpacks as necessary. or as a partial solution alongside other in-house or third-party software. managers are in full control of their work. using their skills and expertise to optimise the construction process on a day-by-day basis. Using these tools. for the control and management of all aspects of a project from beginning (preliminary estimates) to end (construction complete).Procurement VPRM proactively supports and controls the full procurement lifecycle through: • Controlled receipt of requisitions from the engineering department. VPRM can be used either as the total solution. as well as with other commercially available and in-house systems. It can use and generate specifications. • Despatch and shipping to the material's final destination. which means that site planners can easily monitor the availability of required materials from inventory or by their forecast delivery date. to identify problems early. • Purchase order production (the complete package via integral Microsoft Word link).
Modelling is carried out using a customer-defined catalogue and specification. By achieving this. not only are man-hours saved and errors reduced.Key Features (continued) Added Value for PDMS Users VPRM is a particularly effective solution when used alongside AVEVA PDMS. but the resultant data integrity will go a long way towards achieving a quality project. About AVEVA VPE VPE Workbench is an integrated engineering database which manages the evolving engineering descriptions of all tagged items in a plant. It has modules for the design of equipment. in a full 3D environment. A full range of drawings and pipe isometrics can be produced automatically from the model. VPE P&ID is a P&ID drafting module that also provides two-way synchronisation of P&IDs with the Workbench database. multidisciplinary design environment for the 3D modelling of process plant. with the support of tools that ensure a clash-free design. All product names mentioned are the trademarks of their respective holders. not only between VPRM's own functions. EPC contractors and their clients want engineers to spend their valuable and expensive time on executing projects. structure and cable trays. • Significant savings in staff costs are achievable as a result of the reduced skill levels required for producing piping specifications. AVEVA believes the information in this publication is correct as of its publication date. • Significant man-hour savings have been realised in piping specification production. an essential requirement is for all the various disciplines and departments to work on the same. approved data. HVAC. so VPRM also provides sophisticated user report-writing tools. VPRM/DS/07 PLANT AVEVA Group plc High Cross Madingley Road Cambridge CB3 0HB UK Tel +44 (0)1223 556655 Fax +44 (0)1223 556666 www. When implemented in full.com . via Microsoft Excel spreadsheets. VPRM is designed to ensure this is achieved. not on designing reports. it has been designed with easy-to-use facilities for both data input and output. About AVEVA PDMS PDMS is a datacentric. VPRM is particularly effective. • Total integrity is ensured between material details on piping isometrics and requisitions / purchase orders. and used with PDMS. Easy-to-use Data Input / Output Facilities Whilst VPRM is a large and sophisticated application. But each individual project and client naturally has specific needs that cannot be anticipated. Consequently. Seamless Integration As with all quality software. so VPRM is delivered with a comprehensive suite of standard reports that will address the vast majority of a project's needs. but also across the entire suite of project execution systems. All rights reserved. integrated solution.aveva. © Copyright 2007 AVEVA Group plc. and operates as a seamless. such information is subject to change without prior notice and is related to the current software release. Data can be input via either a set of user-friendly screens or using bulk data input facilities. for example. As part of continued product development. AVEVA is not responsible for any inadvertent errors. piping.