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7 March 2004 English

Customer Consignment Process (J58)
Business Process Procedure

SAP AG Neurottstr. 16 69190 Walldorf Germany

SAP Best Practices

Customer Consignment Process (J58): BPP

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© Copyright 2004 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft®, WINDOWS®, NT®, EXCEL®, Word®, PowerPoint® and SQL Server® are registered trademarks of Microsoft Corporation. IBM®, DB2®, DB2 Universal Database, OS/2®, Parallel Sysplex®, MVS/ESA, AIX®, S/390®, AS/400®, OS/390®, OS/400®, iSeries, pSeries, xSeries, zSeries, z/OS, AFP, Intelligent Miner, WebSphere®, Netfinity®, Tivoli®, Informix and Informix® Dynamic ServerTM are trademarks of IBM Corporation in USA and/or other countries. ORACLE® is a registered trademark of ORACLE Corporation. UNIX®, X/Open®, OSF/1®, and Motif® are registered trademarks of the Open Group. Citrix®, the Citrix logo, ICA®, Program Neighborhood®, MetaFrame®, WinFrame®, VideoFrame®, MultiWin® and other Citrix product names referenced herein are trademarks of Citrix Systems, Inc. HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. JAVA® is a registered trademark of Sun Microsystems, Inc. JAVASCRIPT® is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MarketSet and Enterprise Buyer are jointly owned trademarks of SAP AG and Commerce One. SAP, SAP Logo, R/2, R/3, mySAP, mySAP.com, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies.

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names of variables and parameters as well as names of installation.SAP Best Practices Customer Consignment Process (J58): BPP ICONS Icon Meaning Caution Example Note Recommendation Syntax TYPOGRAPHIC CONVENTIONS Type Style Example text Description Words or characters that appear on the screen. This includes file and directory names and their paths. Names of elements in the system. Keys on the keyboard. for example. Pointed brackets indicate that you replace these words and characters with appropriate entries. titles of graphics and tables. when surrounded by body text. and individual key words of a programming language. source code. These are words or characters that you enter in the system exactly as they appear in the documentation. paths and options. Exact user entry. These include field names. transaction codes. These include report names. Screen output. messages. program names. for example. table names. upgrade and database tools. function keys (such as F2) or the ENTER key. pushbuttons as well as menu names. Cross-references to other documentation. screen titles. Variable user entry. Example text EXAMPLE TEXT Emphasized words or phrases in body text. Example text EXAMPLE TEXT Example text <Example text> © SAP AG Page 3 of 24 . SELECT and INCLUDE.

SAP Best Practices Customer Consignment Process (J58): BPP ABBREVIATIONS R Required entry field (used in the end-user procedures) O Optional entry field (used in the end-user procedures) C Conditional field (used in the end-user procedures) © SAP AG Page 4 of 24 .

.................................................................. 16 Delivery for Consignment Pick-Up ...................................................................................................................................................... 7 Picking for Consignment Fill-Up..................................................................................................................................................................................... 19 Delivery for Consignment Return ..................................... 8 Goods Issue for Consignment Fill-Up ......................................................................................................................... 19 Consignment Return....SAP Best Practices Customer Consignment Process (J58): BPP Contents Contents .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 12 Delivery for Consignment Issue ................. 6 Delivery for Consignment Fill-Up .......................... 20 Goods Receipt for Consignment Return............................................ 22 Billing for Consignment Return ............................................................................................................................. 12 Consignment Issue ......................................................................................................................................................... 14 Billing for Consignment Issue ......................................................................... 23 © SAP AG Page 5 of 24 ....... 10 Stock Overview after Consignment Fill-Up........................................................................................................................................................................................ 17 Goods receipt for Consignment Pick-Up .............. 14 Goods Issue for Consignment Issue ........................................................................................ 13 Picking FOR CONSIGNMENT ISSUEUse ................................. 6 Consignment Fill-Up Order ........................ 21 Release Credit Memo to Billing.................................................................................................................................................................................................. 18 Billing for Consignment Pick-Up......................................................................... 5 J58 Customer Consignment Process............................................................................................................................................................... 11 Billing for Consignment Fill-Up. 12 Consignment Issue Order............... 16 Consignment Pick-Up Order............... 6 Consignment Fill-Up ................................................................. 15 Consignment Pick-up................................... 6 Purpose ............................................................................................................................ 19 Consignment Return Order..............

and the shipping point is determined automatically. The materials. Procedure 1. batches) must be maintained. the material prices are posted to the corresponding accounts and cost centers. e. Access the activity using one of the following navigation options: Menu path Transaction code 2. are posted in a stock (consignment stock) that is assigned to the corresponding customer. Consignment Fill-Up Consignment Fill-Up Order Use Even a consignment fill-up does not represent a real physical sale of goods to a customer the mechanism’s during the order entry are the same as for a standard order entry.SAP Best Practices Customer Consignment Process (J58): BPP J58 Customer Consignment Process Purpose This scenario describes how finished products and trading goods are handled within a consignment process. which are usually stored in the customer’s store or warehouse. Make the following entries: Field name Order type Sales organization Distr. customer.e. Prerequisites The required master data (for example. an availability check is performed for the material. i. This allows the customer’s current stock to be viewed at any time. prices. when the products. When billing is carried out. articles. BP01 Direct sales Product Division 01 Logistics  Sales and Distribution  Sales Order  Create VA01 © SAP AG Page 6 of 24 . channel Division Description R/O/C R User action and values KB BP01 01 01 Enter Note Consignment fill-up Sales Org. when an order is entered. shipped to the customer are still owned by the company until they are sold by the customer to a third party. To represent the entire process flow of. there must be a sufficient stock quantity of the materials in the corresponding plant (BP01) by installing Building Block J64 or J49 or post initial stock directly. conditions.g.

a new availability check is performed. no.> C20040 100 C20050 100 Enter Save alternatively: Ctrl + S Result A complete consignment fill-up order exists.SAP Best Practices Customer Consignment Process (J58): BPP Sold-to party Purch. Material Order quantity Material Order quantity R R R R R R C6100 <Purch. VL01N Make the following entries: Field name Shipping point Selection date Selection date for the delivery Description R/O/C R User action and values BP01 <Date> Note Shipping Point BP01 Current date + 10 days © SAP AG Page 7 of 24 . Prerequisites A complete consignment fill-up order exists. Access the transaction choosing one of the following navigation options: Menu path Logistics  Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document With Reference to Sales Order alternatively: Logistics  Logistics Execution  Outbound Process  Goods Issue for Outbound Delivery  Outbound Delivery  Create  Single Document  With Reference to Sales Order Transaction code 2. Note that the sales order does not contain any pricing conditions (different from zero). Procedure 1. Delivery for Consignment Fill-Up Use When the delivery is created. no. ord. ord.

Access the transaction choosing one of the following navigation options: Menu path Transaction code Logistics  Logistics Execution - Outbound Process  Goods Issue for Outbound Delivery  Outbound Delivery  Change  Single Document VL02N 2. the batch determination can be triggered manually. Procedure 1. Prerequisites The system contains a complete delivery document. The following scenario will explain the manually triggered batch determination. /Dep. Usually automatic batch determination will be carried out automatically. User action and values Choose Selection criteria (optional you can also create your own selection criteria) Comment © SAP AG Page 8 of 24 . The batch determination may be triggered automatically during delivery creation or manually. the batch determination has to be carried out before the picking quantity can be entered. Picking for Consignment Fill-Up Use As the picking quantities reflect the physically picked quantities of specific batches transferred to the customer’s site. Make the following entries: Field name Outbound delivery Description Number of delivery R/O/C R User action and values <Delivery number> Enter Menu Goto  Item  Batch split Batch Choose New batch determination Note Screen: Field name Batch Determination SD: Select BatchesBatch Determination: Description Req./Opt. if no batch matches the selection criteria.SAP Best Practices Customer Consignment Process (J58): BPP Order Number of sales order R <Order number> Enter Save alternatively: Ctrl + S Result The system contains a complete delivery document. However.

shelf life All available batches are displayed. Sort rule FIFO expiration date. Cancel Choose Copy The proposed (or entered) quantities per batch are copied into the delivery document 023_001S Sort: MHD / Exp. Date Back Picking quantity: Field name Description Display batch structure Batch Pick Quantity C20040 C20050 100 100 Enter Save Overall status picking to C = fully picked R/O/C User action and values Select Batch Split Indicator Note Result A fully processed picking document exists (overall status picking: C = fully picked) © SAP AG Page 9 of 24 .SAP Best Practices Customer Consignment Process (J58): BPP Enter Choose Strategy info...

No accounting and controlling documents are generated. Access the transaction choosing one of the following navigation options: Menu path Logistics Logistics Execution  Outbound Process - Goods Issue for Outbound Delivery - Post Goods Issue - Outbound. Confirmation of service . Picking request <Doc No> . the transfer to the consignment stock is carried out. When the goods issue is posted.SAP Best Practices Customer Consignment Process (J58): BPP Goods Issue for Consignment Fill-Up Use After the goods have been picked. the delivery is posted for goods issue. The document flow should appear as follows (Menu: Environment  Document flow): Document Status .<Doc No> . Prerequisites A fully processed picking document exists (overall status picking to C = fully picked) Procedure 1. BP Consign. Delivery Single Document VL02N Transaction code 2. since this is a transfer within the same plant (even though the product is no longer physically stored in the warehouse but shipped to the customer site). Fill-up <Doc No> BP Consignment Deli. Confirmation of service . Make the following entries: Field name Outbound delivery Description Number of delivery R/O/C R User action and values <Delivery number> Select Post goods issue Note Result The goods issue for the delivery has been posted. GI consgmt: lending <Doc No> Date <Date> <Date> <Date> <Date> <Date> <Date> Overall Processing completed completed completed completed completed completed © SAP AG Page 10 of 24 . The goods issue document has "completed" status.

000 Alternatively./Opt. The stock overview will reflect this transfer of products Prerequisites A fully processed delivery document exists. Procedure 1.SAP Best Practices Customer Consignment Process (J58): BPP Stock Overview after Consignment Fill-Up Use The goods are now in the customer's consignment stock.000 0.000 0./Dep R User action and values C20040respectively C20050 BP01 √ Note Execute Select Customer consignment Choose Alternatively: F8 Result The stock of 100 pieces has been posted to the Customer C6100. pack. The stock overview for customer consignment of material C20040 as well as C20050 in plant BP01 appears as follows: Stock type Customer Unrestricted use Quality inspection Restricted use Customer Consignment C6100 100. Make the following entries: Field name Material Plant Stock type selection Also select special stocks indicator Description Ent. Access the transaction choosing one of the following navigation options: Menu path Transaction code Logistics Materials Management  Inventory Management - Environment - Stock - Stock Overview MMBE 2. the consignment stocks can be queried directly via transaction MB58 (Display consgnmt and return. stocks at customer) © SAP AG Page 11 of 24 .

batches) must be maintained in the system.SAP Best Practices Customer Consignment Process (J58): BPP Billing for Consignment Fill-Up Use No billing is carried out. the customer reports either how many articles he has sold. When an order is entered. The consignment fill-up process has been completed. prices. conditions. The pricing procedure is carried out as usual. customer. Consignment Issue At regular intervals. A billing document is created for the issue from the external stock at the customer’s site. which documents the issue from the consignment stock. or how many articles are in his current stock (inventory): A corresponding order is entered. Consignment Issue Order Use The articles sold by the customer are entered in the corresponding quantities. BP01 Direct sales Product Division 01 Logistics  Sales and Distribution  Sales  Order  Create VA01 © SAP AG Page 12 of 24 . Procedure 1.g. articles. an availability check is performed for the material against the customer’s stock. Make the following entries: Field name Order type Sales organization Distr. Access the transaction choosing one of the following navigation options: Menu path Transaction code 2. channel Division Description R/O/C R User action and values KE BP01 01 01 Enter Note Consignment issue Sales Org. Prerequisites The required master data (e. Order and delivery status are "completed" after the goods issue.

ord. ord. Procedure 1. VL01N Make the following entries: Field name Shipping point Selection date Order Selection date for the delivery Number of sales order R Description R/O/C R User action and values BP01 <Date> <Order number> Enter Save alternatively: Ctrl + S Note Shipping Point BP01 Current date + 10 days © SAP AG Page 13 of 24 . Material Order quantity Material Order quantity R R R R R R C6100 <Purch.SAP Best Practices Customer Consignment Process (J58): BPP Sold-to party Purch. Access the transaction choosing one of the following navigation options: Menu path Logistics  Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document  With Reference to Sales Order alternatively: Logistics  Logistics Execution  Outbound Process  Goods Issue for Outbound Delivery - Outbound Delivery  Create  Single Document  With Reference to Sales Order Transaction code 2. no.> C20040 55 C20050 100 Enter Save alternatively: Ctrl + S Result A complete consignment issue order exists. no. Delivery for Consignment Issue Prerequisites A complete consignment issue order exists.

Procedure 2.SAP Best Practices Customer Consignment Process (J58): BPP Result A complete delivery exists. Access the transaction choosing one of the following navigation options: Menu path Transaction code Logistics  Logistics Execution  Outbound Process  Goods Issue for Outbound Delivery  Post Goods Issue  Outb. PREREQUISITES The system contains a complete delivery document. whereas the delivery is still “Being processed”. This means that the article is no longer the property of the company. Appropriate accounting and controlling documents are generated. the delivery is posted for goods issue. Delivery Single Doc. © SAP AG Page 14 of 24 . VL02N 2. Batch determination is done automatically during delivery creation. and the goods issue document has status "completed". Picking FOR CONSIGNMENT ISSUEUse No picking needs to be carried out. Goods Issue for Consignment Issue Use After the goods have been delivered. the transfer from the consignment stock is carried out. When the goods issue is posted. Make the following entries: Field name Outbound delivery Description Number of delivery R/O/C R User action and values <Delivery number> Select Post goods issue Note Result The goods issue for the delivery is posted.

The corresponding documents were generated for financial accounting. profitability analysis. The stock of 55 pieces of C20040 and 100 pieces of C20050 was posted for goods issue.000 0.000 0.SAP Best Practices Customer Consignment Process (J58): BPP Billing for Consignment Issue Use Once the goods issue has been posted. Procedure 3. the delivery can be invoiced. Access the transaction choosing one of the following navigation options: Menu path Logistics  Sales and Distribution  Billing  Billing document - Create alternatively: Logistics Logistics Execution  Outbound Process  Goods Issue for Outbound Delivery  Billing  Billing document  Create Transaction code VF01 2. The current stock overview for material C20040 in plant BP01 appears as follows: Stock type Customer Unrestricted use Quality inspection Restricted use Customer Consignment C6100 45.000 © SAP AG Page 15 of 24 . and cost center accounting. Prerequisites A delivery with goods issue posting is required for billing. Make the following entries: Field name Document Description Number of delivery R/O/C R User action and values <Delivery number> Execute Save alternatively: Shift + F1 alternatively: Ctrl + S Note Result A billing document has been generated and the delivery status is now completed.

the physical inbound delivery of the goods from the customer to the central warehouse can have various features. channel Division Description R/O/C R User action and values KA BP01 01 01 Note Consignment Pick-up Sales Org. but rather a stock transfer from the consignment store to the central warehouse. the shipping point is determined automatically. Just as there can be various reasons for the return. an availability check is performed for the material against the customer’s stock.SAP Best Practices Customer Consignment Process (J58): BPP Consignment Pick-up Goods that are not required or sold can be returned from the customer back to the central warehouse. Procedure 1. Only goods that still belong to the company can be returned by means of this process. The goods must not be defective. When an order is entered. or can deliver the goods himself. An order reason for the consignment pick-up must be entered. The customer can write or phone to request that the goods be picked up. Prerequisites A consignment stock exists for the customer. The return can also be initiated by office-based personnel (for example. While the orders are being handled. They are posted directly into free stock. Consignment Pick-Up Order Use The consignment pick-up triggers the return of goods from the customer’s custody. call back for expiring or defective articles). This is not a return scenario in the strict sense of the term. Access the transaction choosing one of the following navigation options: Menu path Transaction code 2. Make the following entries: Field name Order type Sales organization Distr. BP01 Direct sales Product Division 01 Logistics  Sales and Distribution  Sales  Order  Create VA01 © SAP AG Page 16 of 24 .

SAP Best Practices Customer Consignment Process (J58): BPP Enter Sold-to party Purch. Delivery for Consignment Pick-Up Use A delivery of the type YB2 (returns delivery) will be created. When the delivery is created. Make the following entries: © SAP AG Page 17 of 24 . ord.> C20040 45 101Consignment pickup: leftover Enter Save alternatively: Ctrl + S Select order reason (variable) Result A complete consignment pick-up order exists. Access the transaction choosing one of the following navigation options: Menu path Logistics  Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document With Reference to Sales Order alternatively: Logistics Logistics Execution  Outbound Process Goods Issue for Outbound Delivery  Outbound Delivery  Create  Single Document  With Reference to Sales Order Transaction code VL01N 2. a new availability check is performed. Procedure 4. Prerequisites A complete consignment pick-up order exists. ord. Material Order quantity Order reason R O R R R C6100 <Purch. no. no. Batch is entered manually in the delivery for the returned products.

E. Batch can be searched via ‘Batch for Plant Material alternatively: Ctrl + S Save Result The system contains a complete delivery document. No accounting and controlling documents are generated. VL02N 2. Delivery Single Doc. since this is a transfer within the same plant. Access the transaction choosing one of the following navigation options: Menu path Transaction code Logistics Logistics Execution  Outbound Process - Goods Issue for Outbound Delivery -Post Goods Issue -Outb. No quality inspection takes place. Prerequisites A complete delivery document exists. Procedure 5. Make the following entries: Field name Description R/O/C User action and values Note © SAP AG Page 18 of 24 . Goods receipt for Consignment Pick-Up Use When the goods issue is posted.g. the transfer from the consignment stock is carried out at the same time as the direct posting into the free stock of the central warehouse.SAP Best Practices Customer Consignment Process (J58): BPP Field name Shipping point Selection date Order Description R/O/C R User action and values BP01 <Date> Note Shipping Point BP01 Current date Selection date for the delivery Number of sales order R <Order number> Enter Picking tab Batch Click the tab ‘Picking’ <Batch number> Locate the relevant batch in the associated delivery.

GI consgmt: ret delvy <Doc No> The issue sends the remaining 45 pieces of C20040 back to the distribution center. Consignment pick-up <Doc No> Returns delivery <Doc No> . Consignment Return Order Use The consignment return triggers the return of goods from the consumer to consignee. The document flow should appear as follows: Document Date Overall Processing Status <Date> completed <Date> completed <Date> completed . at the end of the scenario. When the orders are being handled. but rather a customer return from the consignment customer though products are still in consignee’s location physically. They are posted into customer consignment stock. © SAP AG Page 19 of 24 . Consignment Return Goods that are sold to end customer (consumer) from consignment customers can be returned back to the consignment customer. there should be no stock of article C20040 in the customer’s consignment. This is not a consignment pick up scenario in the strict sense of the term.SAP Best Practices Customer Consignment Process (J58): BPP Outbound delivery Number of delivery R <Delivery number> Select Post goods receipt Result The goods issue for the return delivery has been posted. Consequently. The goods must not be defective. An order reason for the return must be entered. Billing for Consignment Pick-Up Use No billing is carried out. the shipping point is determined automatically. The goods issue document has "completed" status.

Material Order quantity Order reason R R R R R C6100 <Purch. batch of the returned products must be entered manually. ord. Delivery for Consignment Return Use A delivery of the type YB2 (returns delivery) will be created. © SAP AG Page 20 of 24 . BP01 Direct sales Product Division 01 Logistics  Sales and Distribution  Sales  Order  Create VA01 Result A complete consignment return order exists. When the delivery is created. Prerequisites A complete consignment return order exists. Procedure 1. Make the following entries: Field name Order type Sales organization Distr. channel Division Description R/O/C R User action and values KR BP01 01 01 Enter Sold-to party Purch. Access the transaction choosing one of the following navigation options: Menu path Transaction code 2.> C20040 45 101 Enter Save alternatively: Ctrl + S Select order reason (variable) Note Consignment Return Sales Org. no.SAP Best Practices Customer Consignment Process (J58): BPP Prerequisites A stock must not belong to the company. no. ord.

alternatively: Ctrl + S Note Shipping Point BP01 Current date Save Result The system contains a complete delivery document. Prerequisites A return delivery is created. Batch can be searched via ‘Batch for Plant Material’. VL01N Make the following entries: Field name Shipping point Selection date Order Selection date for the delivery Number of sales order R Description R/O/C R User action and values BP01 <Date> <Order number> Enter Picking tab Batch Click the tab ‘Picking’ <Batch number> Locate the relevant batch in the associated delivery.SAP Best Practices Customer Consignment Process (J58): BPP Procedure 6. Access the transaction choosing one of the following navigation options: Menu path Logistics  Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document With Reference to Sales Order alternatively: Logistics Logistics Execution  Outbound Process Goods Issue for Outbound Delivery  Outbound Delivery  Create  Single Document  With Reference to Sales Order Transaction code 2. E. © SAP AG Page 21 of 24 . Goods Receipt for Consignment Return Use When the goods issue is posted the stock of the returned products are booked under Customer Consignment Stock.g.

Make the following entries: Field name Outbound delivery Description Number of delivery R/O/C R User action and values <Delivery number> Select Post goods receipt Note Result The goods receipt for the return delivery has been posted. Enter the necessary data. Consignment return <Doc No> Returns delivery <Doc No> . VL02N 2. Field name Sales organization Description User action and values BP01 Comment Not available in standard SAP menu path V. Access the transaction choosing one of the following navigation options: Menu path Transaction code Logistics Logistics Execution  Outbound Process - Goods Issue for Outbound Delivery -Post Goods Issue -Outb. GI consgmt: ret delvy <Doc No> Release Credit Memo to Billing Purpose/Use Customizing settings are made to ensure that manual release of the order for the bill is necessary. Delivery Single Doc. Access the transaction using: Menu Transaction code 2.SAP Best Practices Customer Consignment Process (J58): BPP Procedure 7. The document flow should appear as follows: Document Date Overall Processing Status <Date> being processed <Date> completed <Date> completed . This is done to ensure that the entries are correct. The goods issue document has "completed" status. Procedure 1.23 © SAP AG Page 22 of 24 .

’ R button Release to Accounting Release to FI/CO alternatively: Shift + F1 alternatively: Ctrl + S Note © SAP AG Page 23 of 24 . skip. Procedure 1. Make the following entries: Field name Document Description Number of delivery R/O/C R User action and values <Delivery number> Execute Save Logistics  Sales and distribution  Billing  Billing document  Change ‘Credit memo no.SAP Best Practices Customer Consignment Process (J58): BPP SD document Consignment return order no. the delivery can be invoiced. BUTTON Delete billing block Back Back If unknown. Billing for Consignment Return Use Once the goods receipt has been posted. Call up the transaction as follows: Menu path Logistics  Sales and Distribution  Billing  Billing document - Create alternatively: Logistics Logistics Execution  Outbound Process  Goods Issue for Outbound Delivery  Billing  Billing document  Create Transaction code VF01 2. Prerequisites A delivery with goods receipt posting is required for billing. BUTTON Execute CHOOSE Consignment return order no.

and cost center accounting. The corresponding documents were generated for financial accounting.000 0. The stock overview for material C20040 in plant BP01 appears as follows: Stock type Customer Unrestricted use Quality inspection Restricted use Customer Consignment C6100 45. profitability analysis (if J17 has been installed). Result A credit memo document has been generated and the delivery status is now completed.SAP Best Practices Customer Consignment Process (J58): BPP O Dialog-box List of documents in accounting button Accounting Double-click Accounting document Back The various accounts and offsetting entries are listed.000 © SAP AG Page 24 of 24 .000 0. The stock of 45 pieces was posted to the customer consignment stock again.

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