You are on page 1of 4

01/17/2012

Chennai - 2007/11/2 update


WHL New Chennai office set upcy Time-Table
S/No
Revised on Oct 30, 2007

Tasks Stage 2: take over negotiation with Omega

Start

Proposed To Complete By 11-Feb-08

PIC

Status

Special Remarks

asset/equipment/new agency agreement negotiation with Omega Stage 3: Office Set-up

15-Jan-08

Wayne/Planning

WHL Owners' Rep Apply for office registeration/business license - Take over -including office assets, office rental/decoration, and proposed budget - Agency Agreement Addendum Serve Chennai Termination Letter to Omega

mid-Feb-08 1-Feb-08 28-Feb-08

TPE Wayne/ID

After Lunar New Year Based on new office address to register the branch offices.

12-Feb-08

25-Feb-08

Wayne/ Planning Planning/TPE

15-Feb-08 1-Mar-08 10-Mar-08

10

AgencyAgreement renewal

Planning/TPE

11

manpower takeover (Omega transfer) manpower new staff recruitment/manpower readiness Stage 4: IT/System set up

1-Mar-08 17-Mar-08 1-Apr-08

31-Mar-08 31-Mar-08 30-Apr-08

Wayne/Planning Wayne/Planning Wayne/ID

including salary plan and MOU signing

12

13

14

IT Training in Bombay IT equipment & software installation to be completed(software incl MFT,CMS/AMS,ECS,DDS, DGS and personnel recording system if needed) in back up office System Test Run parallel programs with Omega and check System On line Stage 4: Commencement of WHL (Chennai) Commencement
New offices :

7-Apr-08 11-Apr-08 26-Apr-08 9-May-08 28-May-08

10-Apr-08 25-Apr-08 5-May-08 16-May-08 Wayne/ID Planning/Tpe Interview Omega staff + New Staff

15

16 17

18

1-Jun-08
Chennai

Wayne/ID

81670225.xls

01/17/2012

Chennai - 2008/3/27 update


WHL New Chennai office set upcy Time-Table
S/No
Revised on Oct 30, 2007

Tasks Stage 2: take over negotiation with Omega

Start

Proposed To Complete By

PIC

status 2 (27th Status March 2008)

Followup remarks

Special Remarks

asset/equipment/new agency agreement negotiation with Omega Stage 3: Office Set-up

15-Jan-08

11-Feb-08

Wayne/Planning

WHL Owners' Rep Serve Chennai Termination Letter to Omega Agency Agreement Addendum AgencyAgreement renewal

mid-Feb-08 15-Feb-08 1-Mar-08 15-Mar-08 15-Mar-08 31-Mar-08

TPE Planning/TPE Planning/TPE Planning/Wayne Wayne/ TPE ADM Wayne/TPE ADM Wayne/ TPE ADM

v v v v Already Signed by landlord and under courier from Omega Chennai office Praposal Sent to Tpe Admin on 19 March 2008 and under discussion . Praposal Sent to Tpe Admin on 19 March 2008 and under discussion (1)Tpe IT already applied for Connecttion between Chennai and Tpe (2) As per the guidance fm Tpe the Internet line bandwith for Chennai office will be increased (3) The quotation for all IT equipment except Server is been sent to Tpe IT (4) Server quotation expect to submit on by 4th april 2008 Praposal Sent to Tpe Admin on 26 March 2008 and under discussion. Skd to conduct Interview on 15th April 08 for present staff and 16th April 08 for New recruit

After Lunar New Year

already approved, waiting to sign the addendum already approved by TPE, waiting to sign the rentral contract

10

Take over - Office rental Take over - office assets Take over - office decoration

12-Feb-08 1-Mar-08 15-Mar-08

20-Mar-08 31-Mar-08 5-Apr-08

11

12

the target to start the decoration will be 2008/4/10

13

Take over - IT equipment & communication link

1-Mar-08

15-Apr-08

India IT/TPE IT

14

Take over old staff interview & new staff recruitment/manpower readiness

1-Apr-08

30-Apr-08

Wayne/ID

15

Open Indian Bank Account Apply for office registeration from local authority Register from Chennai Custom/Port autority Stage 4: IT/System set up

15-Apr-08 1-Apr-08 15-Apr-08

30-Apr-08 1-May-08 15-May-08

ID FIN /TPE FIN Wayne/ID Wayne/ID

Account Opening form received will Make Formal application By 10th Mandatory for all port facility users April 2008. In Process of Getting the application forms and SDK to apply by 15th Based on new office address to register the April 2008 branch offices. The Various Documents under processing and will be applied by 15th April 2008

16

17

18

IT Training in Bombay IT equipment & software installation to be completed(software incl MFT,CMS/AMS,ECS,DDS, DGS and personnel recording system if needed) in back up office Sample testing in Mumbai Online test in Chennai System On line Stage 4: Commencement of WHL (Chennai) Commencement
New offices :

7-Apr-08

10-Apr-08

ID IT/ Tpe/MY IT ID IT/ Tpe/MY IT ID IT/ Tpe/MY IT ID IT/ Tpe/MY IT Joint Meeting organised for oracle related system requirnments a detaild report will be made by IT by 5th April 2008 for PKG IT .Primary No Major changes are required

19

11-Apr-08

25-Apr-08

20

26-Apr-08 15-May-08 28-May-08

15-May-08 31-May-08

21

22

1-Jun-08
Chennai

Wayne/ID

81670225.xls

Chennai - 2008/4/29update
WHL New Chennai office set upcy Time-Table
S/No
Revised on Apr 23, 2008

Tasks Stage 2: take over negotiation with Omega

Start

Proposed To Complete By

PIC

status 2 Followup remarks

estimated completed date

asset/equipment/new agency agreement negotiation with Omega Stage 3: Office Set-up

15-Jan-08

11-Feb-08

Wayne/Planning

completed

WHL Owners' Rep Serve Chennai Termination Letter to Omega Agency Agreement Addendum AgencyAgreement renewal

mid-Feb-08 15-Feb-08 1-Mar-08 15-Mar-08

TPE Planning/TPE

V V V V

completed completed completed completed

15-Mar-08 Planning/TPE 31-Mar-08 Planning/Wayne Wayne/ 20-Mar-08 TPE ADM

10

Take over - Office rental

12-Feb-08

already signed by landlord

completed

11

Take over - office assets

1-Mar-08

31-Mar-08 Wayne/TPE ADM

Praposal already approved by Tpe and The Asset will be handed over on 1st June 2008 by Omega

31-May-08

12

Take over - office decoration

15-Mar-08

5-Apr-08

Wayne/ TPE ADM

the target to start the decoration will be 2008/4/10

5-May-08

When will the decoration be completed?

(1)Tpe IT already applied for Connection between Chennai and Tpe, will be online by 15th may 2008 (2) The quotation for all IT equipment approved by TPE on 18th April 2008 ( Except Ms Office 2007 V=note Licences ). (3)We are under process to issue P.O. regarding the same on 28th Apri 2008. (4) TPE IT discussing with Microsoft for MS Office 2007 licenses to get more discount.

13

Take over - IT equipment & communication link

1-Mar-08

15-Apr-08

India IT/TPE IT

15-May-08

14

Take over old staff interview & new staff recruitment/manpower readiness

1-Apr-08

30-Apr-08 Wayne/ID

All Interview already over in Chennai .Admin already send the List of the selected Emplyoee to tpe Admin 23rd April 2008

10-May-08

the application will be bundled with office budget and thus shall be able to get the approval by 5/8 soonest.

15

Open Indian Bank Account

15-Apr-08

30-Apr-08 ID FIN /TPE FIN

bank Account opening approved by Tpe Fin and Account opening forms already duely signed sent to Chennai for Account opening The application is been made and already submitted to chennai and expect to clear by 15th May 2008 Admin has sent this to Tpe admin and under discussion staff praposal send to Tpe and once approved will issue the offer leter and get confirmation for the same from chennai prposed staff

15-May-08

when will the account be opened?

16

Register from Chennai Custom/Port autority

15-Apr-08

15-May-08 Wayne/ID

15-May-08

17

Sending Expenses Budget for the period June-08 to Dec-2008

20-Apr-08

28-Apr-08 Wayne/ID

10-May-08

according to TPE internal procedure, such approval may be obtained by 5/8 soonest

18

Issue offer letter and confirmation for Chennai Staff

30-Apr-08

5-May-08

Wayne/ID

10-May-08

19

Apply for office registeration from local authority

10-May-08

20-May-08 Wayne/ID

According to survey by Admin if early applied the Municipal authority might come for survey and cannot find WHL(I) Name Board on the Office thus the consultant suggested to apply and submit application by 20/5/2008

25-May-08

According to consultant this is Just for registeration and the Office can Operate without any issue under applcation just Like Mumbai office

Stage 4: IT/System set up IT equipment & software installation to be completed(software incl MFT,CMS/AMS,ECS,DDS, DGS and personnel recording system if needed) in back up office ID IT/ Tpe/MY IT A detailed report will be made by IT/doc/Fin No Major changes are required in the system Except for the EGM filing requirnment related IT is corresponding with PKG IT Detailed IT budget made by PKGIT /local IT One selected team from DOC/FIN/Sale &CS/Ops will visit Chennai for initial Traning. Will be reviewed based on SYSTem familiarity and set up progress

20

11-Apr-08

5-May-08

5-May-08

21

Sample testing in Mumbai

26-Apr-08

ID IT/ 15-May-08 Tpe/MY IT ID IT/ 15-May-08 Tpe/MY IT ID IT/ 31-May-08 Tpe/MY IT

15-May-08

22

IT Training in Bombay

5-May-08

15-May-08

23

Online test in Chennai using Internet Line Only System On line Stage 4: Commencement of WHL (Chennai)

15-May-08

31-May-08

24

1-Jun-08
25-Jun-08 TPE / IT
38866 Chennai VNM / Joe Chiou

25

Installation of MPSL Line


Commencement of Agency Ops New offices :

1-Jul-08
Good for opening new business(Lunar Calender)

Chennai - 2008/5/10update
WHL New Chennai office set upcy Time-Table
S/No
Revised on Apr 23, 2008

Tasks Stage 2: take over negotiation with Omega

Start

Proposed To Complete By

PIC

status 4 Followup remarks

estimated completed date

asset/equipment/new agency agreement negotiation with Omega Stage 3: Office Set-up

15-Jan-08

11-Feb-08

Wayne/Planning

completed

WHL Owners' Rep Serve Chennai Termination Letter to Omega Agency Agreement Addendum AgencyAgreement renewal

mid-Feb-08 15-Feb-08 1-Mar-08 15-Mar-08 15-Mar-08 31-Mar-08

TPE Planning/TPE Planning/TPE Planning/Wayne Wayne/ TPE ADM

V V V V

completed completed completed completed

10

Take over - Office rental

12-Feb-08

20-Mar-08

already signed by landlord

completed

11

Take over - office assets

1-Mar-08

31-Mar-08

Wayne/TPE ADM

Praposal already approved by Tpe and The Asset will be handed over on 1st June 2008 by Omega

31-May-08

12

Take over - office decoration

15-Mar-08

5-Apr-08

Wayne/ TPE ADM

the target to start the decoration will be 2008/4/10

completed

(1)Tpe IT already applied for Connection between Chennai and Tpe, will be online by 15th may 2008 (2) The quotation for all IT equipment approved by TPE on 18th April 2008 ( Except Ms Office 2007 V=note Licences ). (3)We are under process to issue P.O. regarding the same on 28th Apri 2008. (4) TPE IT discussing with Microsoft for MS Office 2007 licenses to get more discount.

13

Take over - IT equipment & communication link

1-Mar-08

15-Apr-08

India IT/TPE IT

15-May-08

14

Take over old staff interview & new staff recruitment/manpower readiness

1-Apr-08

30-Apr-08 Wayne/ID

All Interview already over in Chennai .Admin already send the List of the selected Emplyoee to tpe Admin 23rd April 2008

completed

15

Open Indian Bank Account

15-Apr-08

30-Apr-08 ID FIN /TPE FIN

bank Account opening approved by Tpe Fin and Account opening forms already duely signed sent to Chennai for Account opening The application is been made and already submitted to chennai and expect to clear by 15th May 2008 Admin has sent this to Tpe admin and under discussion staff praposal send to Tpe and once approved will issue the offer leter and get confirmation for the same from chennai prposed staff

completed

16

Register from Chennai Custom/Port autority

15-Apr-08

15-May-08 Wayne/ID

completed

17

Sending Expenses Budget for the period June-08 to Dec-2008

20-Apr-08

28-Apr-08 Wayne/ID

15-May-08

18

Issue offer letter and confirmation for Chennai Staff

30-Apr-08

5-May-08

Wayne/ID

15-May-08

19

Apply for office registeration from local authority

10-May-08

20-May-08 Wayne/ID

According to survey by Admin if early applied the Municipal authority might come for survey and cannot find WHL(I) Name Board on the Office thus the consultant suggested to apply and submit application by 20/5/2008

25-May-08

Stage 4: IT/System set up IT equipment & software installation to be completed(software incl MFT,CMS/AMS,ECS,DDS, DGS and personnel recording system if needed) in back up office ID IT/ Tpe/MY IT A detailed report will be made by IT/doc/Fin No Major changes are required in the system Except for the EGM filing requirnment related IT is corresponding with PKG IT

20

11-Apr-08

5-May-08

completed

21

Internet conection at chennai + mumbai terminal server

15-May-08 ID/IT

Order already placed and expected to connect by the time skd

22

Computer server delivery in Mumbai for terminal server

14-May-08 ID/IT

Order already placed and expected to connect by the time skd

23

Sample testing in Mumbai

26-Apr-08

15-May-08

ID IT/ Tpe/MY IT ID IT/ Tpe/MY IT

Presently under testing envirnment One selected team from DOC/FIN/Sale &CS/Ops will visit Chennai for initial Traning. Will be reviewed based on SYSTem familiarity and set up progress After running in the test envirnment if any trouble shooting or changes required than It will coordinate and finalise the revised According to our IT the Server installation is delayed and will be delivered by end June -08 based on no stock with HP . Omega will draft th announcemnt and after th Print material ocne ok fm WHl side will annoucne in the Daily shipping Newsletter Visit of Mumbai staff in chennai from Documentation and Customer service and IT to do parallel and Online back up

15-May-08

24

IT Training in Bombay

5-May-08

15-May-08

15-May-08

25

Re-testing and fine tune the requirnment and make ready for use MFT/REC/DDS/AMS/CMS/ECS

5-May-08

20-May-08 ID IT / PKG IT

26

Procurement and Installation of Server at chennai ( Will be used only with MPLS Line not required to work on Internet Line )

28-May-08 IDIT

27

Trade announcement about WHL ( India ) set up

21-May-08

28-May-08

NSA WHL/ADMIN +OMEGA

28

Online test in Chennai using Internet Line Only

15-May-08

31-May-08

ID IT/ Tpe/MY IT

25-May-08

Testing .also stand by staff in Mumbai to udnertake any activity data entry if any issue in chennai

29

System On line Stage 4: Commencement of WHL (Chennai)

1-Jun-08
25-Jun-08 TPE / IT
38866 Chennai VNM / Joe Chiou

30

Installation of MPSL Line


Commencement of Agency Ops New offices :

According to Tpe IT the MPSL line will online only durign end of June -08. Till that time chennai office will work on Internet Line alone

1-Jul-08
Good for opening new business(Lunar Calender)