Police Asencies Virginia Tech Police Deparfrnent B lacksburg Police Departrnent Montgomery County SherifPs Office Christiansburg Police

Department Giles County Sheriff s Offrce Pearisburg Police Departuent Narrows Police Department Pulaski County Sheriff s Office Virginia State Police Virginia Department of Game and Inland Fisheries-Game Wardens Virginia Alcohol Beverage Control Bureau of Law Enforcement Radford City Police Department ATF-Alcohol Tobacco and Firearms FBl-Federal Buredu of Investigation ICE-Immigrations Customs Enforcement DEA-Drug Enforcement Administration Secret Service Botetourt County Sheriff s Office Bedford County Sheriff s Office Henry County Sheriff s Offrce Roanoke County Police Department Roanoke City Sheriff s Office Roanoke City Police Department Salem Police Department Dublin Police Department Floyd County Sheriff s Office Vinton Police Department Wytheville Police Department
Radford University Police Department James Madison University Police Departrnent Old Dominion University Police Department University of Virginia Police Department George Mason University Police Department Hampden-Sydney University Police Department Liberty University Police Department Longwood University Police Department J. Sargeant Reynolds Community College Police Department Hampton University Police Department Bridgewater College Police Department

EMS Agencies Virginia Tech Rescue Blacksburg Rescue Blacksburg Fire Department
Christiansburg Fire Department Elliston Fire Department Christiansburg Rescue Shawsville Rescue Longshop-McCoy Rescue Giles County Rescue Newport Rescue
Salem Rescue

Roanoke City Fire and Rescue Roanoke County Fire and Rescue Vinton Rescue Carilion Patient Transport Services Lifeline Ambulance Service

Other Agencies/Businesses Montgomery County Emergency Services Coordinator Virginia Deparnnent of Emergency Management Virginia Deparnnent of Health American Red Cross Salvation Army Blacksburg Transit Southem Baptist Disaster Relief
Second Harvest

Wal-Mart McCoy Funeral Home Horne Funeral Home
Pizza kn - Christiansburg Subway - Christiansburg Kroger's - Gables Shopping Center Pepsi/Gatorade - Wytheville Texas Road House Chick Fillet - Christiansburg "All Blacksburg, Christiansburg, Montgomery County Businesses that we ate unaware "A special thank you to our Faith Community"

of'

Vireinia Tech Departments
University Administration Facilities Fleet Services Parking Services Communication Network Services Residential and Dining Programs Athletics

t
Page

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Burton, Patricia

From:

Armbruster,Megan
Monday, September24,2007 1:46 PM Woodard, Linda; Burton, Patricia; Plummer, Ellen; 'Thomas, Karen'

Sent: To:

Subject: Call Center details
Details for call center. I will be there at 8:30 a.m. with water bottles. The telephone number for incoming (call back) calls will be (540) 231-0001. Meea
n

From: Rodgers, Patricia Sentr Thursday, September 06,2007 10:20 AM To: Armbruster, Megan Subjecfi Call Center
Meg an,

Per our conversation this morning, we have reserved room 109 in research building 14 for use by Office of Recovery and Support on September 25-27,9:00 a.m.-8:00 p.m. and September 28, 9:00 a.m.-1:00 p.m. There will be 8 phones and 8 computers available for your use, physically dispersed throughout the room. I will ask Bill Blevins to contact you concerning your specific calling needs. There will be technical sr1pport available, should any issues arise with the computers.

Since RB14 is a secure building, a CNS employee must remain in the building until everyone has departed.

As before, we ask that all guests sign-ln and sign-out as they enter and leave the building, throughout the day.
Unfortunately, we will not be able to provide the adjoining conference room as a break room, as it is our largest conference room and is needed for meetings.

Cost forvoice service will be consistent with charges for the prior call center. However, we are a cost recovery unit and must charge a rate of $3O/hour for someone to remain in the building after 5:00 and for any technical support (this should be minimal, based on the need from the last call center). Please let me know if you have any questions, or if you need anything else.
(l will be out of the office the week of 9/17.)

Pat Rodgers
Network lnfrastructure and Services

1-1709

q/)

A /1.nn'7

Burton. Patricia
From: Sent: To: Woodard, Linda
Sunday, September 23, 2007 8:17 PM Burton, Patricia RE: Check in

Subject:

with ellen tshis evening. I will- be at the rneeting at 9 am on tuesday to help the callers. Karen Thompson did this wiLh the students earlier so I don't any problems. We are going to make a few changes tomorrow Eo the email and the It will probably come from nark manamee and me instead of dr. Steger. We are not include the physically injures (the faculty member. Wally Grant, or the custodial worker who later had lhe heart attack) . Vie may end up with just one version of the email- focusing more on helping us plan. I lhink we will be ok. I talked 'orienE' envision survey. going to
Thanks for checking on j. Long. I don'E know anything about him.

sent from
From

my Goodlink synchronj.zed handheld (www.good.com)

--- --oriqinal Messaqe-- -- Burton. Patricia : Sent: Sunday, september 23, 2007 07:50 PM Eastern Standard To: Woodard, Linda Check in subj ect:

Time

1inda - .Iudy is out tomorrow and Tuesday. I don't know what is happening with ,I Long the name is not familiar to me. He has noE been a subject of Case Managemen! discussion as far as I can recall. I will check with Teresa Lyons for info. I need a rnajor upda.te on the survey - I will check in with Rosie on that. I am concerned that tshere is an rtorientaEion,' on Tuesday that HR seems to have some responsibility for. Tf tshere is anything rL^!
Pat
r ^*j^^l-^ -^ -. we start the week, let

me know.

Sent from my Goodl,ink synchronized handheld

(www.good.com)

Page

I of2

From: To:
Cc:

SarahThompson[Sarah.Thompson@crisiscare.com] amyadams@vt.edu; Osborne. Mary (Beth) Wednesday Schedule

Sent:

Tue 7OO7-04-74 23:75

Subject
Attadrments:

Amy and Beth,
Here is a list of specialists who will be on-site tomorrow. Please ieel free to change this schedule as needed. You may also call me with any questions and/or concems. Again, my number is 616*460-3751. SG - Marilyn Hutchins: 540-357-2157 (Scheduled until 12:30 only) SG - Lois Koufiran: 617-818-8099 (Scheduled until 2:30, but can stay the tull day if needed) SQ - Richard Mague: 614-946-3486 (Scheduled until 12:30, but can stay the full day if needed) SG - Lowell Thomas: 804-873-1 552 (Scheduled until 12:30, but can stay the full day if needed) SG - Amy Moler: 540-616-7289 SQ/SG- Charfene Easter: 434-262-2450 SQ -Sue Rogge: 919-878-5858 (Can leaveearly ifneeded) SQ - Jan Gray'. 757-3734259 SQ -Tom Northem: 757-535-2945 SO - Bifl Gamble: 5404214008 SQ - Katherine Meyersohn: 804-833-8776 SQ - Jennifer Slusher: 540-293-2041 Here are the assignmentsr 8a-9a - HR - Jeff Gorter 8:30a - 10:30a - Financial Aid - &ry Moler (Be sure to give herthe information listed on the calandar. 9a-1 1a - Bake Shop - Sue Rogge 1Oa - 12p - College of Business - Lowell Thomas 1:30p3:30p - ESM - Amy Moler 9a-2p - Dining Hall visits - Lois Koufman Drop In - Lan Stadium - Sue Rogge Squires Lead Person - Jan Gray

Squires:
Jan Gray (Lead) Richard Mague - until 12:30 Charlene Easter - until 1:00, then go to SG Sue Rogge - based there, but will be doing drop ins

Tom Northern
Bill Gamble

Jennifer Slusher Katherine Meyersohn

Southgate:
Marilyn Hutchins - until 't2:30 Lois Koufrnan - based there, but will be doing drop ins Amy Moler - Groups at 8:30-10:30 and 1:30p-3:30p Charlene Easter - will come over at 1:00p to relieve Amy Lowell Thomas - scheduled until 12:30 - Group at 10a-12p Sarah J. Thompson Response Center Supervisor Crisis Care Network 2855 44th Street, SW Suite 360 Grandville, Ml 49418

https://weboutlook.vt.edr.r/exchange/aroszak/Inbo::/Wednesday%20Schedule.EMl?Cmd=o... 412512007

Contact Iufbrnralion Mondar'. ApLil

2i

Phone Nunrber Sarah Thompsou

Jefl'Gorter' Chuck Taylor Karen McComb l-heresa [)icone Heidi 'laylor' Ruth Irielder Arny Moler Jennifer Slusher

6t6-460-3751 616-304-4915
919-306-6 r 49

line 540-231-074

304-741-5022 304-74t-5002

804-2t2-69t6
304-680-3377 540-580-6300 s40-616-7289 s40-293-2041 540-355-1720 540-42t-4008 276-340-1173 804-833-8776
540-357 -2157

BillGamble
Galen Diehl Katlierine Meversohn Marilyn Flutchins Sylvia Wri

Lowel Thomas Bob Miller

304-320-5314 540-392-5567 804-405-2949 804-873- 1 552 540-250-3605

540-3 57 -3696

Name

Phone Number

Amy Adams Connie Wilkinson
Cook Counselins Center Cranwel I International

540-23t-7772 540-231-3788
540-231-6557 540-230-8747

Comments Southgate

Hearing impaired interpreters Students International Students and Emolovees

Narne

Phone Number

Darren Wagnon Bozana Young
Susan Atley Kathy Taylor Kirnberly Montgornery

Marsha Jaudon
S

usan Blair

540-529-9510 540-808-81 10 540-793-2631 540-588-7274 540-353-6116 540-392-5567 757-408-0440

fa.t

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Contact Information Thursday 4119107
Judy Ridinger, Amy Adams, Bob Miller, Chuck Jeff Sarah Amy Linda Marilyn Darrin Allison ' Bozana Susan Cathy Kimberly Montgomery Needra Voorhies (pm) LowellThomas Karen Heidi Eddie

HR HR W Taylor Gorter Thompson Moler Tiffany Hutchins Wagnon Allsbroon Young Atlee Taylor

(pm) McComb Taylor Trieber MichaelWieleba Peter Manzo Barney Gaughan Susan Blair carrie wilkinson, VT

540-808-232 O 540-998-0834 540-250-306b/540-357-3696 919-306-6149 616-304-4915 616-460-3751 540-616-7289 Go through Sarah Thompson 804-405-2949 Go through Sarah Thompson 540-357-2157 Go through Sarah Thompson 540-529-9510 Go through Sarah Thompson 540-309-1331 Go through sarah rhompson 540-808-8110 Go through Sarah Thompson 540-793-2631 Go through Sarah Thompson 540-588-7224 Go through Sarah Thompson 540-353-6116 Go throutn Sarah Thompson 804-502-9111 Go through Sarah Thompson 804-BZ3-1S52 Go through Sarah Thompson

i\fu#!;I

304-741-5002

304-680-3377 Go through Karen McComb
917-763-7317 919-539-0537

617-T9T:|559 224456-7192
75Z-408-0440

540-231-3788 Interpreter for Hearing lmpaired

,.,

VT Staffrng for Thursday, May

10

Page

I of I

Adams, Amy

From: Sent: To: Cc: Subject:

Kaufmann,Rachel[Rachel.Kaufmann@valueoptions.com]
Wednesday, May 09, 2007 1A:52PM

amyadams@d.edu
Gagnon, Carol VT Staffing for Thursday, May 10

lmportance: High
Here is the schedule for Thursday, May 10. cell at 919/306-0418. Thanks! Specialists

Ifyou have any questions,

please call me at 800/444-9559 ext292560 or on my

p.m. Charlene Easter 434/262-2450 CCN 9a.m. -5 p.m. Kim Montgomery 540/353-61l6 CCN 8:30-5:00 p.m. Wanda Osburn 5401355-1720 REACH 9-5:00 p.m. GH Vaughn REACH
7:45-4:14
Schedule:

'-+ 431- a5l- GT)O

8:00 a.m. - 4:00 p.m. Charlene Easter - Bunuss all day 9:00 a.m. - 5:00 p.m. Kim Montgomery - Squires all day 8:30-12 :00 p.m. Wanda Osbum - OIRED -- Pack Building, Information sesssion, International Office l2:30-5:00 p.m. Wanda Osbum - Squires rest of afternoon 9-11; l-3; :-S p.m. GH Vaughan, Andrews Information Systems Building, Information Systems Enterprise

.

Again, if you

see anything on this list that needs to be adjusted, please call in the moming and I will make the needed adjusnnents. Thanks for your help and patience with me as I attempt to respond to all the service requests.

Rachel Kaufrnann.

Ut*LLu<
P-cw['e-|,
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U l.t:t:f,ft:N(:l.l.r*1.i.:1.*'t{.*'1.'f'lt't't,F,r!ii.*'*,t:t!td.*'N.i.'1.'t+++****

i t **:Fl.***,t:ft's**;t't***:1.'tt

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. Ifyou have received this email in error please notiff the sender by email, delete and destroy this message and its
attachments.

*******:t;S:t********i.**;F**,F**tr<****'i'**!*****{<************,t{<*:8**{.*!t't't'}*****

5tr0t2007

Page

I of I

v
Hincker, Larry

lru

hV

From:

Hincker, Larry Monday, MaY 28,2007 12:36 PM

Sent: To:

'elizabeth.joanne@gmail.com'

Cc:'president@vt.edu';\Mlkes,Lisa
Subject: Your proposal CAW

Dear Ms Vecchione,

your script and film proposal to President Steger has made its way to my desk. li is a very interesting idea and we wish you the besi of luck with your funding proposal. However, we will not be able to participate or endorse. lt is imposiible to convey the volume of projects, programs, or requests that offlces throughout the university.have received. The administration, particularly the senior administrators, are inundated. Just trying to manage the normal flow of events is challenging. Now, post April 16 we find ourselves handling dozens of after-action reviews, devising ways to help the university community deal with the tragedy while we prepare to ge1 the university back to noimal, responding to the Governor's panel, fielding hundreds of media requests, finding ways to thank ihe tens of thousands of people who offered direct support to their condolences, etc.
quite As an alumna, I know of your deep attachment to this institution. I too know Dean Mook and Ed Henneke for two decades. So, I appreciate your well. Ed and i served together on the commencement committee aftachment to our alma mater.
I

wish you the best on Your film.

Regards,

Larry Hincker

nii6ciate Vice President for
University Relations

Virginia Tech
314 Burruss Hall Blacksburg VA 24061 540 231 5396 hincker@vt.edu

5t2812007

Hincker, Larry
From: Sent: To: Wilkes, Lisa flwilkes@vt.edul
Sunday, May 27,2007 'l'.46 PM Larry

Subject: FW: FOLLOW-UP INFORMATION - PERPETUAL FREEDOM FOUNDATION Larry, Here is one more note Sandy received while you were away.

Thanks, Lisa From: Smith, Sandra Sentr Thursday, VlaY 24, 2007 8:13 AM To: Wilkes, Lisa Subject: FW: FoLLoW-UP INFoRMATIoN - PERPETUAL FREEDoM FoUNDATIoN
Lisa,

Please handle as you feel appropriate' Sandy
Sandra W. Smith Administrative Asslsfanf fo fhe Fresldenf Virginia Tech (01 31) Blacksburg, Virginia 24461 540/231-6231 ssmith@vt.edu

Fromi elizabeth vecchione Imailto:elizabeth.joanne@gmail.com] Sent: Wednesday, MaY 23,2007 4:24 PM To: president@vt.edu subject: RE: FoLLoW-UP INFoRMATIoN - PERPETUAL FREEDoM FOUNDATIoN

THE PERPETUAL FREEDOM FOUNI}ATION
Preserving.A.merics'E Rlch Herirrge of Fr€cdom

May 23rd,2007 Dear President Steger

IIE: Aspects

of Project.

Attnr Ms' SandY Smith
on our projects' Dear president Steger, I *m n riting to you on today with additional imforrnation about other lblbw-up i,CAWt', "The Fooi-Candles Pawer Plant lllan" nnd a bit more inforxnation this prngru*r. Pl*"r* be advised thxt we are currently awaiting final approval from the IRS to use

s12812007

Page2

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,

project for our foundation.

l erpect approval in the very

near future.

Following is a short portion of the mission statement:

Criteria for success: To to get all

people, including all students of all ages and their parents teachcrs and professors, talking about potential threats in their schools and eommunities; to raise alvargness ab-out our changing worldo including cutting-edge scientific initiatives and ways to prepare for possible threatsl to strengthen ethics and citizenship; to reduce apathy and exponentiatly raise cornmunity,' commitment for a long term trasis *nd to lef students know that it
is okay to

"snitch""

Results can also bc mcas$recl $$ Xlart of the school's Standards <if Learning {SOL) performance.

Project W.R.A.P. €xecutive Sumrnary:

project W.R.A.P.,(We're Ready and Prepared),

teaches alrout threats to freedom for Jtudents in learning institutions.lSoth man-madc and natural threafs su*h as terrorisf attacks an6 natural disasters can be atlded ifso desired. It promotes educ*tion and awareness ofdisasters of kitling antl carnage in schools and universities, methods that rt'e are using to combat the these threats (such as planning, risk anall"sisn etc.).

Implementation activities include teaching special seminars at K-12 schools throughout the United States, broken ttown into sehool districfs. It is hopeful that enormous sums of monetary support to fun4 the scope of such an undertaking will be more than amply received through the proper media and public relations approach to this project and as a result of the film production. Handouts ruch as the Z-Carql for the school children and other students xt higher learning institutions are also ineluded" Sirnilar handouts ue available ftrr parents llnd edue*tors.
'["vpienllyr I can be you 9r any$ne has {urtker querstions, please do not hesitate to c**t*ct me. reachetl *ort ut'f**oons, exeept Frirtays after one otcktck or by ernail af any flnl*. With warm regards, I am

ll

Sincerely yourso
Joan

Elizabeth Joan Vecchione

cr Cief Executivc Officcr
tr'ound

862I Quail Creek tr)rive*Willow Spring*North Carolinx 27592-9337

elrzab@

919-557-2271

5/2812007

Page 1

of2

Hincker, Larry

From:

Wilkes, Lisa
Tuesday, MaY22,2007 4:13PM Hincker, Larry

Sent: To:

Subject: FW: Information from a HOKIE Alumni - Joan Vecchione
Here is one more note I received. Lisa

Fromi Smith, Sandra Sent: Tuesday, May 22,2007 3:46 PM To: Stump, Shannon; Wilkes, Lisa Subject: FW: Information from a HOKIE Alumni - Joan Vecchione
FYI

From: elizabeth vecchione Imailto:elizabeth.joanne@gmail.com] Sent: WednesdaY, MaY 75,2007 3:05 PM To: president@vt.edu Subject: Information from a HOKIE Alumni - Joan Vecchione
Elizabeth Joanne Vecchione

May 18th. 2007

A'l*f'N: Ms.

SandY Snrith

Dear llresident Stegert

I hope that every rtay brings you and €veryone at my beloved sch*tll *l*ser to recovery (ifthere will evor be anyi, in just a sm*rll w*y. I spoke to Sandy Smith <l:r y*sterday at length' and told her
the purpose of mY telePhone call-

For a goo4 number of years, I made it a personal interest of mine regarding killings_and carnage in schiols glotrally, rigirt after the loss of my first son. As time went on and the incidents hecame more prevalent, I became more interesfed.

'

To shorten the story hcre, people began to find out about o rvhich ! began doing after thc October' 2$$6 killingsn in Colorado and $}le Arnish Community .

I began writing to individuals and legisl*tors and made them aw*rre of my anger nnd that I had put i6gether a"plan that would help trring a more expetlitious end to this nasty cancer in our iocieiy, and pcople began to listen! You would not believe it!
I want you to be awarc of this very intricate plan that I *'orked cn l'cr a very long time, Governor Kaine's o{fice is aware of thiso through bis assistant, Ms. Amber Amato and also at Scnator Jim Webb's office through Ms. Mary Humphrcl's.
Ms, Amato has informetl me thst she has passcd this information on to the Secretary for Etlucation ftrr the of Public Safefy. There are two major comp$&enfs to fhis plan:

st2812007

Page2 ofZ

The m*!:iun pietur* ffikaz '"t]'&W'1 . The follow-up plan - "Fttc{*{ianeNles". B6th of the above nrmes are nppropriate for each of the two components; however which one is trest for which component has.ntlt yet becn decided.

o

.

This plan has been more than well received. I am in the process of writing the sscreenplay and am *orklng on some of the script. I know that I cannot do it all of the pmject myself. I am currently rvorking on the screnplay also as well as some of the sound track

itealizing that you have had thousands of communications since the 16fh of April, I know you are very tired. f urge you, horvever to look at this with great haste' sir. Time is {rf the essence. These acti are randomo siro as you are well aware. We must colleetively do snmcthing last.

After you have had the tixne fo review tbis material, pleuse cont5*ef $le $s soon as possihlc so that lve can discuss our mutual needs a$cl tlesires to help prevent th*:so fragedies from happening
anywhere else!

I was in the Enginecring Science and $lechanics department under Tlr. Edmund Flcnnehe. I know him and his secrctary Mrs. Nane-y Linkous well and also I)r. Dean T. *Iook - they are all cherished friends 6f mine. I am also a TECH Alumia member at the Research Triangle Park Chapter in Raleigh, North Carolina. I will send these two attachrnnet in a difl'erent e-mail as there is too muc} information to send electronically in one.
Thank you for your most kind and prompt attenticn to this critical matter ca$cer and terror in our sotief,v $r. Steger and, I am
Sincerely yours,
.loan
El iza beth Joanne Vecc.hiote

of

the new brced af

919-551-227r 8621 Quail Creek Drive Willow Spring North Calolin a 21 592-937 elizabeth j oanns@gmail. com

512812007

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Evans, Susan

From:

Speedy72O1@ad.com Sunday, September09, 2007 12:04 AM hincker@vt.edu; Evans, Susan; Hoyle, Theresa

Sent: To:
I I

Subjecfi W Shooting's, my condolence's

want to first offer my condolence's to the student's and families of the W tragedy. would have loved to include the W staff and faculty, however, after RECENT event's, I believe that that is TOTALLY NOT WARRANTED, ARE YOU PEOPLE CRAT(??????? My two son's and daughter were hoping to come to your school, however, I WOULD NOT let that happen in a million yea/s. lt was OUR plan's for year's. However, it would be a COLD DAY in HELL before I let that happen now. You School's POOR JUDGEMENT is in QUESTION. I hope that you FOOL's are happy with your decision's, because NO ONE else is. Thank You, David

See whafs new at AOL.com and Make AOL Your Homepage.

9/10/2007

Page

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1

From:

Mondy,Bernadette

Sent: Monday, April 16, 2007 10:50 AM To: Smiley, Doug Cc: Adams, Zachary; lmperatore, Frank
Subject: RE: Central Fund for Hazardous Waste Disposal
lf she geis back to you, mention better regulatory compliance.
..

Fromr Smiley, Doug Sent: Monday, April 16, 2007 8:11 AM To: Hagerman, Coftney Cc: Mondy, Bernadette; Imperatore, Frank; Adams, Zachary Subject Central Fund for Hazardous Waste Disposal
Cortney,
I am wriiing to seek permission to use Central Funds (1-2'1739) to purchase a special storage building for one of our waste collection areas. The building will provide much safer storage conditions. The cost of building will be $25,000 - $35,000.

Thanks for you help.

Doug Smiley Radiation Sitety otficer Co-Director, Environmental Health & Safety Services Virginia Tech Mail Code 0423 Blacksburg, VA 24061

Phone: (540)231-5364
smileydc@vt.edu http://www.ehss.vt.edu I

FAX: (540)231-3944

Comments? Please complete our customer service survev

2126t2008

From: Sent:

Waggoner, Charlotie
Tuesday, April 17, 2007 7:30 AM

to:

ehsslsd-DL

f - rs: el-ectricity a: home check-:-ng on me anC EHSS. . .

so i:r. a - wc: t. : -gh; now ::.--. =:ing ena: -s :rom

a-

- --h: pecple

I will be -Laki:rg sone Ieave --his week. ..
r-,i i-h ma

I plan io atte:rd rhe convoca:ion ;hrs af::rnocn...ii
nl aaca r-:l I mr; nol I ??n-tR61

anyone el-se is go:ng and wan'ls to go

Rl anl,<hrr-r

Cha:lo:te M. tr{aggoner, M.S., RBP Univers::y Biosafe:y ofiicer and Responsi.c-e Off:c:a- invi::nmental-, Heal-i.: i:.c S.-e-y Services (0423) Vrrginta Tech 459 Tech Cen:er Diive
\;- --- ri a 2406I : //www. ehss. vi. edu/
rAX Srl.r.raqr j onq for

httc

t^nmne-rq?

(540) 231-5864 (540) 231-3944

imDrovement?

Page 1 of

i

From:

Strader,Cynthia
Tuesday, April 17, 2007 11:25 AM

Sent: To:

Conner, Donald; Waggoner, Charlotte; Mondy, Bernadette

Subject: update
There is a lot of foot traffic moving into cassell. Troopers on every intersection it appears.
Cynthia Strader EHSS, 231-2699

Comments? Please complete our customer seNice suNey

2/26,/2008

Page

l ofl

From:

Mondy,Bernadette Tuesday, April 17,2007 8:18 PM ehss-managers-DL

Sent:

To:

Subject: FW: tomorrow, wednesday
Zack, Based on our phone conversaiion, l'll plan to be in by 1pm. Based on our phone call, this seems acceptable. lf this doesn't work, call me at home.

From: Mondy, Bernadette Sent: Tuesday, April L7, 2007 5:01 To: ehss-managers-DL; ehss-lsd-DL Subject: tomorrow, wednesday
be taking the day off to be with Ry.

PM

Public school has been canceled for tomorrow. Dave is taking Jake to a preplanned golf event in Richmond. l'll

2i2612008

Page 1 of

1

From:

Mondy,Bernadette

Sent: Monday, April 16,2O07 10:324M To: ehss-all-Dl
Subject: news is now on CNN
You may want to think about emailing or phoning family members that might hear this on the news.

2t26t2008

From: Sent:

to: Subject:
lmportance:

System Administrator Monday, April 16, 2007 12:00 AM Mondy, Bernadette Your mailbox is over its size limit
High

your mailbox has exceeded one or mcre s j ze .Limirs ser .5y your adrr,inisi-ra+, or Youl mailbox size is 107376 KB. Ma i lbo>: srze l:m:cs: You wif I :ece:-ve a wa:ning whe:r your ma:lbox reaches 51"200 KB.You may not send o:: iec€:-ve new ma:l unttl you teduce i;our maiJ-cox s.l,ze. To make more spa:: ava-lable, deLete a::y items il:a-- ycu are no longer using or move then
.

w..r - -q: o-y--v ihe )eie:eC l:ems fo-der afrer defe::nc items o! ihe space will noi freed. See client Help for more infcrmation.

L-,ems in a-- of your mailbox folders coun-- aoains-- vour si:e l:m::.

ye!

Jvrrq4

fol rjer

=i I e

1 nqf

)

including :he DefeieC J:ems and Sent ::ems folders
be

Page

I of 1

From:

Smiley, Doug Monday, April 16, 2007 B:11 AM Hagerman, Cofiney

Sent: To: Cc:
Cortney,

Mondy, Bernadeile; lmperatore, Frank; Adams, Zachary

Subject: Central Fund for Hazardous Waste Disposal

I am writing to seek permission to use Central Funds (1-21739) to purchase a speciai storage building for one of our waste collection areas. The building will provide much safer storage conditions. The cost of building will be $2s.0oo - $35,000.

Thanks for you help.

Doug Smiley Radiation Safety Officer

Co-Director, Environmental Health & Safety Services Virginia Tech Mail Code 0423 Blacksburg, VA 24061 Phone: (540)231-5364 FAX: (540)231-3944
smileydc@vt.edu http://www.ehss.vt.edu t

Comments? Please complete our customer service survey

2i26t2008

Page

I ofl

From:

Mondy,Bernadette

Sent: Monday, April 16, 2007 9:36 AM To: ehss-all-DL
Subject: lock down
Until we get further info on the shooting, we are locking the building. Please do not go out on campus until you hear from one of the managers.

2/26/2008

Page

1of1

From:

Mondy,Bernadette Tuesday, April 17,2007 8:18 PM ehss-managers-DL

Sent:

To:

Subject: FW: iomorrow, wednesday
Zack, Based on our phone conversation, l'll plan to be in by 1pm. Based on our phone call, this seems acceptable. lf this doesn't work, call me at home.

From: Mondy, Bernadette Sent: Tuesday, April L7,2007 5:01 Tor ehss-managers-DL; ehss-lsd-DL Subject: tomorrowr wednesday
be taking the day off to be with Ry.

PM

Public school has been canceled for tomorrow. Dave is taking Jake to a preplanned golf event in Richmond. I'll

2t2612008

Page 1

ofl

From:

Mondy,Bernadette
Monday, April 16, 2007 10:50 AM

Sent: To: Cc:

Smiley, Doug Adams, Zachary; lmperatore, Frank

Subject: RE: Central Fund for Hazardous Waste Disposal
lf she gets back to you, mention better regulatory compliance...

From: Smiley, Doug Sent: Monday, April 15, 2007 8:11 AM To: Hagerman, Coftney

Cc Mondy, Bernadette; Imperatore, Frank; Adams, Zachary Subject Central Fund for Hazardous Waste Disposal
Cortney,
I am writing to seek permission to use Central Funds (1-21739) to purchase a special storage building for one of our waste collection areas. The building will provide much safer storage conditions. The cost of building will be $25,000 - $35,000.

Thanks for you help.

Doug Smiley Radiation Safety Officer Co-Director, Environmental Health & Safety Services Virginia Tech Mail Code 0423 Blacksburg, VA 24061

Phone: (540)231-5364
smileydc@vt.edu
http://www. ehss. vt. ed u/

FAX:

(540)231-3944

Comments? Please complete our customer service survev

2126/2008

Page

1of1

From:

Mondy,Bernadette Tuesday, April 17,2007 5:01 PM ehss-managers-DL; ehss-lsd-DL

Sent: To:

Subject: tomorrow, wednesday
Public school has been canceled for tomorrow. Dave is taking Jake to a preplanned golf event in Richmond. l'll be taking the day off to be with Ry.

2/26/2008

Page

i of i

From:

Smiiey, Doug
Monday, April 16, 2007 8:11 AM Hagerman, Cortney Mondy, Bernadette; lmperatore, Frank; Adams, Zachary

Sent: To: Cc:
Coriney,

Subjech Central Fund for Hazardous Waste Disposal

I am writing to seek permission to use Central Funds (1-21739) to purchase a special storage building for one of our waste collection areas. The building will provide much safer storage conditions. The cost of building will be $25,000 - $35,000.

Thanks for you help.

Doug Smiley Radiation Safety Officer Co-Director, Environmental Health & Safety Services Virginia Tech Mail Code 0423 Blacksburg, V424061

Phone: (540)231-5364 FAX: (540)231-3944
smileydc@vt.edu

Comments? Please complete our customer service survev

2t26/2008

VirEinia Tech Alumni Association

Page2

of2

om Tillar ice President for Alumni Relations
ore information as it unfolds continues to be posted at u'u\'.vt.edu.

2/26/2008

Vireinia Tech Alumni Association

Page 1 of2

From:

alumnivt

Sent To:

Tuesday, April17,2OA7 12:30 PM
alumnivt

SubJect: A SPECIAL MESSAGE TO ALL VIRGINIA TECH ALUMNI

SPECIAL MESSAGE TO ALL ALT'MM OF VIRGINIA TECS
o our Virginia Tech alumni, I write the kind of message I never expected to have to write in my entire career sgrving the university. On Monday, the 16th of April, a campus resident senior student shot two students in Johnston residence hall and proceeded shortly thereafter to the other side of the Drillfield, entered ris Hall and randomly shot more than 40 students and faculty in several classrooms. He then tumed his gun on himself and took his own life. As I write this, 32 students and faculty who were among his victims died. Others remain hospitalized. An ongoing investigation will answer so many facts and questions unknown at this time.

is the most horrific scene in the history of this or any university. Our hearts go out to the families and ones of the victims. Our hearts go out to the friends, ciassmates and others who witnessed this . A Memorial convocation is scheduled today (Tuesday afternoon at 2:00 p.m. Eastern Time) and be nationally televised. President ard Mrs. George W. Bush are expected to attend, along with Virginia and Mrs. Tim Kaine and other dienitaries. is a shockilg crime with crime scenes that have attracted national and inten:ational press, all their live news shows from the Holtzman Alumni Center. President Charles Steger, himself an nus, has personally expressed with utmost compassion his condolences to the famiiies who have been ified and are still being notified. His leadership through this tragedy has been extraordinary. All ofus at university wish to demonstrate our compassion especially to our students who have experienced a kind of and tragedy that hopefuliy they never will again. We share in their deepest sorrow and grief.

universities and institutions across the country,, and indeed around the world, have cornmulicated with to express their shock and sympathy. Many of our alumni have communicated with us and also with each to share expressions of support as well as their personal grief. I am confident that Virginia Tech will from this in whatever time it may take, and will do so because of irs strong support from a family of caring alumni numbering over 200,000, including our current students and all their families. The faculty, staff and entire surrounding communiry are committed to heiping our students and faculty recover from this terrible event. Those who will follou' them will continue to embrace the true meanins of our motto I May Serve," that bonds the enthe Hokie Nation.
a single u,reath in the Campus Chapel within hours of the tragedy, and the ofCadets has posted an honor guard with it to symbolize a universit-v honoring those it has lost so ically. It is but one symbol of the enormous grief that an enrire campus and family of alumni around the must bear. Many have asked how they may send financial memorials. .. any memorial gifts, payable to "Virginia Tech Foundation," desisnated specifically for the "virginia Tech Family Fund," should be to University Development, 902 Prices Fork Road (0336), Biacksbwg, VA 24061.

Alumni Association placed

you for your genuine concern and expressions of support for all of us at the universiq'. And please those who lost their lives and their grieving famiiies in your thoughts and prayers.

2/26/2008

Page 1 of

1

To:

ehss-managers-Dl ehss-lsd-DL

Subject: tomorrow, wednesdaY
Public school has been canceled for tomorrow. Dave is iaking

2t26/2008

Page 1

of

1

From:

Mondy,Bernacette
Tuesday, April 17,2007 5:01 PM ehss-managers-DL; ehss-lsd-DL

Sent: To:

Subject: tomorrow, wednesday
Public school has been canceled for tomorrow. Dave is taking Jake to a preplanned golf event in Richmond. l'll be taking the day off to be with Ry.

2/2612008

From: Sent:
To:

System Administrator Tuesday, April 17,2007 12:00 AM Mondy, Bernadette

Subject: lmportance:

Your mailbox is over its size limit
High

Your mailbox has exceeded one or more s.ize ltnits Your mailbox size is 107398 KB.
Ma:-f

set by your adnln:stra-Lor.
l^^ ^t^t ^ abl- e

iiems :n al-1 of your n,ai:bo>: fo.lders inc.luding --he Deleted Irens and Sen-. Items .:Ze ad: i nci \r.)"l:mit . ^^rlnllel-e-Led ltems joLder afte: de-et:ng items or the space wr-- not You m-rst empty che
See client Help for more information.

na mrI,a r,'vr e Jyseu m^ro <i,ta.p err:ilr'r_o tnlelcr +^ \/.\1ry nor<nnr'l fiIc !v Jvu!

box size l-iirL:--s: Ycu wil- rece:ve a warning when vour mailbox reacnes 5120C KB.You may not o: receive !r€\,r, 1116f I unt.'l you :ecir-rce your nia-ibov- ?'-ze. send
de-=-o I ns-) :nrr i -arnc i-hai \/.t'r ,r16 no I onoer ttstno o-

move the

Page

I of

1

From:

Mondy,Bernadette

Sent: Monday, April '16, 2007 10:32 AM To: ehss-all-DL
Subject: news is now on CNN
You may want to think about emailing or phoning family members that might hear this on the news.

2t26t2008

From; Sent:

to: Subject:
lmportance:

System Administrator Monday, April 16, 2007 12:00 AM Mondy, Bernadetie Your mailbox is over its size limit Hiqh

Your mailbox has exceeded one oi more s:-ze lrmirs se-' bv your admin:-strato:. Your mailbox size is 107376 KB. Mailbox si ze limits : Ycu wiil :eceive a warning when your rnail-box reaches 51200 KB. You nay nci be able send or receive new maiL unr:- you reduce you: maribox s::e. To make more s:Dace a-;a:-able, defete any items that you are no longe: usi-ng or move them
i^ ev

Y.)rl mr1<i

I:ems in afl of your mailbox iolders including :he Deleted l:ems and Sent ltems count aEa:nst your size l-init.
6'rr^1f

rr.\,1r nsrenn: Jvs:

l falda-

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fo.l-der:s
ha

\r thtr 'releteqi :tens fOldef e':er n f nr^ mofe infofmation

del ci- i no ' ;-omq n r. -ho qr,a/-6

i,.r.i

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S6a -licnt

'..to]

Page

I of2

Hincker, Larry

From:

Thorp, Jim Friday, May 04,2007 9:54 AM Hincker, Larry

Sent: To:
Larry,

Subject: FW:

W

Engineering Profressor Corners Blacksburg Police Ofiicer in Local Restaurant

Maggie Sloane suggested I fonvard this to you among others. The faculty member seems to be in ECE. Hardus Odendaal fits the description and admits he was there.
Jim Thorp

From: Marion Pond Imailto:pond1030@yahoo.com] Sent: Thursday, May 03,2007 l2:2lPM To: president@vt.edu
Cc: Walz, John; Hall, Christopher; Thorp, Jim; Griffin, O. Hayden; Ellis, Lee Ann; cchollnd@vt.edu;
esmhead@W.edu; deaneng@vt.edu Subject: W Engineering Profressor C.orners Blacksburg Police Officer in Local Restaurant

To Everyone,

I am sending this email to The President and Department Heads of the Engineering programs at Tech whose email address I could locate off of homepages. If in the end of this email you know who I am speaking of when I refer to the "professor" I would appreciate letting the right person know. I do not know this man's identity but I do know he is some sort of instructor/teacher. I was involved in an incident last night that leaves me feeling SICK. I will be as short and to the point as possible. I know we are all grieving after Monday the 16th but IF WE ARE VIRGINIA TECH AND WE WILL PREVAIL we all need to be on the same page to make it through. team). I am currently an assistant coach to the HighTechs. I taught Mathematics for 7 years (3 of which were at Blacksburg High). My point is that I have a physical and emotional bond to this community. Most importantly, my boyfriend of 4 years, Brian, is a Blacksburg Offtcer and member of the Blacksburg ERT (SWAT) team. He, unfortunately, was the FIRST person in that building on 4-16-07 before the gunman shot himself. I cannot explain to you what kind of man Brian is and how this has ripped him apart. He is military, he has served in Afghanistan, he found Eric Sutphin when shot by Morva, he captured Morva, and though all of that he was reserved, quiet, almost emotionless to others. This current tragedy has broken him. This is why I was SO distwbed last night when a "professor" of engineering walks up to our table at Cabo (a restaurant in town) and the first words out of his mouth after "how are you" were...."So what is being done about what happened?" After an hour conversation ofpure ignorance this tall, slender, long haired man who is originally from South Africa and came to VT in 1997 kepl repeating over and over and over again how he felt safer in South Africa. He kept saying that he gets several emails from faculty and students daily expressing how they do not feel safe. He kept saying that something could have been done to stop that day. Locking down campus, police not responding fast enough, police not being trained, etc. I understand everyone has an opinion and that is why we are in the US. Brian and one of our friends got up from the table in the middle of this "professor" ranting and when the two males left me alone with him the "professor" began cursing at me and getting in my face. I had asked him why he was here in the US if he felt safer in South Africa. His response was..."Why do you people think you

I am a VT graduate (99 Mathematics) and

a former HighTech (dance

51412007

Page2 of2

know fucking everything? You people do not know fucking shit." Keep in mind he never ONCE used profanity in the presence of Brian or our male friend. When Brian and our friend retumed to the table they continued the conversation with the "professor". My concem is that if this "professor" will come up to a police officer in the middle of a restaurant when off duty and start ranting about "what ifs" what is this "professor" feeding to co-workers and MORE IMPORTANTLY, students? I love this university and this town. It is my home and I cherish it. It is not a job or a research glant or a stepping stone. To have the University represented by such ignorance sickens me. To know graphic details ofwhat happened in Norris Hall that day and to know what Brian saw sickens me. The worst part is that this "professor" ruined a night that Brian was trying to relax and forget. He hasn't slept since that tragic Monday. It replays in his head over and over. I just think that something needs to be said to this "professor". Brian couldn't remember this man's name and when Brian asked him what his name was the man left and said "Nevermind". Again, I just want people to know how employees and grown adults who represent VT are behaving. To me it is unacceptable. I apologize for babbling and my poor grarnmar and misuse of commas. After all, I was a Math Majorl Thank you for you time.
Sincerely, Marion Pond

Ahirh...imagining that irresistible "new cal" smell? Check out new cars at Yahoo! Autos.

51412007

Evans, Susan

From: Sent: To: Gc: Subject:
Susan- -

Owczarski, Mark Friday, June 22,2007 10:30 AM Evans, Susan Hincker, Larry; Stith, Randall; Dame, Michael FW: W Convocation Stream

For Che April 17 convocation file.
Mark
----

From: Smit.h, Sandra Sent: Thursday, ,fune 2Lt 2007 4:25 To: Owczarski, Mark Subject: FW: VT ConvocaEion Stream

-Origina1

Message- -

---

PM

- - - - -Original- Message- -- -From: Kevin Hicks lmailto: kehicks2@vt. edul Sent; Wednesday, Aprif I8, 2007 1:51- PM To: president@vt. edu Cc: Weaver, Jim; East, Tirn; WeI1s, ,Jeremy; freyguy3 OO@yahoo. com; SaIas, Damiani Mcgloskey. Sharon; hincker@vts.edu; Stith, Randall; Hardin, Samuel; Gabbard, Tom; Dame, l.tichael Subject; FW: VT Convocation Stream

Below are the number of people who logged on to the free internet site Turner Broadcasting allowed us to use yesEerday to carry the convocation ceremony. f thought some of you might 1i-ke to know how many people from around tshe worl-d watched the ceremony on the internec either five or watched the archived file later, They were able to access lhis through a link that vras set up both on hokiesports.com and the www.vt..edu websites. I can'! Chank the peopfe aE Turner enough for aflowing us to set this up.

Kevin Hicks >Hi Kevin,

>f want.ed to share with you the numbers we have gotten from your >coverage of the convocat.ion yesterday.
had 70,490 unique visitors view the stream yesterday. There were hits on the l-ive sEream and ld,?87 have hit the VOD of the event >as of midnight.
>We

>90,'19'7 >Hope >Hania

this he1ps. Your efforls were very worthwhile.

Director of Broadcasting and Visual Media Virginia Tech At.hletics 225 ltierryman Center Blacksburg, VA 24061
(540) 23198 04

Kevin Hicks

From: Sent:

Mondy, Bernadette

lo:
Subject:

Wednesday, April 18, 2007 1 1 :59 AM Mondy, Bernadette; ehss-managers-DL RE: tomorrow, wednesday he

Z ca]led and said

dcesn't need me. l!11 s--av

home

unless I hear f:orn hin.

-----Oriqinal Message----Fron: Mondy, Be:nader: e Sent: Tue 20C1-44-11 20: LB To: ehs s -=ana g=:s -)L
Qrr'-.r aa.)Jt j-,naaV .
:i^1 .
1-

^m^vr^:-vwt .rrr

t

,.,^n-^-J-,, wELlllljJLlay r.nnr'.:re::-i rT'l l n1 ih t-^ 1-\6 .in r.rr. - p1xppso.l .n o"r phone

p.e6.i

cal-I, this seefi-s acc:Dtab]e. I: chr"s doesn'r wo:k, caff me at

^n

^\/1i16

home.

From: Mondy, Be:nadette
c6h- . T,,6eA>\' u!rvq-)l An-i I
1

1

)n|,'l

q. n1

DM

To:
!uvJeve

ehs s-manager
=

crrhi

s-DL,' ehss--sC-DL

n:-

Pub1ic school has been canceled for tomorrow. eveni in Richmond. Trl l hc f eki in rho ri:rr n'

h:rzo ie l-rLiri.' -n }- c u;i l-h Prr

.TrLF +.' : rr:_er'1:nnaA

rrn'l f

Page 1

ofl

From: Wiliiams, Jeremy

Sent: Wednesday, April 18,2007 7:45 AM

To:

ehss-all-DL

Zach is in the process of setting up a Coordination Center in Skelton. He will be there and in Solitude for most of the day. lf he is needed try his cell phone. Jeremy Comments? Please complete our customer service survey

2t26/2008

Page

1of1

From:

Mondy,Bernadette Tuesday, April 17,2007 3:51 PM ehss-lsd-DL

Sent: To:

Subject: meeting tomorrow canceled.
Everyone, please do what you need to do to take care of yourselves this week.

2/2612008

Page 1 of

1

From:

Conner, Donald
Tuesday, April 17, 2007 1'.07 PM

Sent: To:

Strader, Cynthia; Waggoner, Charlotte; Mondy, Bernadette

Subject RE: update
yeah, with W coming I think l'll watch this one on the tube. Chances of getting in are about 0 now.

From: Strader/ Cyntnra Senh Tue 2007-04-t7 LL:25 To: Conner, Donald; Waggoner, Charlotte; Mondy, Bernadette

Subject

update

There is a lot of foot traffic moving into cassell. Troopers on every intersection it appears.

Cynthia Strader EHSS, 231-2699

Comments? Please complete our customer service suNev

2t26t2008

Page

I

ofl

From:

Conner, Donald Tuesday, April

Sent: To:

,2007 9:1 3 AM Waggoner,Charlotte;ehsslsd-DL
17

Subject: RE:
I am watching news and getting my act together and heading in to campus slowly. I will be attending the convocation this afternoon as well. - Donald

From: Waggoner, Charlotte Sent! Tue 2Oo7-04-t7 07:29 To: ehss-lsd-DL Subject:
I lost electricity
at home so im at work right now answering emails from all the people checking on me and EHSS...

i will be taking some leave tlis week..-.
I plan to attend the convocation this aftemoon...if anyone else is goi"g and wants to go with me, please call my cell 3205864

Charlotte M. Waggoner, M.S., RBP University Biosafety OfEcer and Responsible Ofiicial Environmental, Health and Safety Services (0423)

Virginia Tech
459 Tech Center Drive

Blacksburg, Virginia 2406 I
hnp: //ra,
r,,,ra,.

ehss.vt.edu/

(s4o) 231-5864 is+oi zr r-ss+q rAx
Comments? Suggestions for improvement?

2126/2008

Page

I

ofl

From:

Mondy,Bernadette

Sent: Monday, April 16, 2007 10:32 AM To: ehss-all-DL
Subject: news is now on CNN
You may want to think about emailing or phoning family members that might hear this on the news.

2126t2008

Page 1

of

1

From:

Mondy,Bernadette
Monday, April 16, 2007 9:36 AM

Sent: To:

ehss-all-DL

Subject: lock down
Until we get further info on the shooiing, we are locking the building. Please do not go out on campus until you hear from one of the managers.

2126t2008

Page 7

of2

Evans, Susan

From:

Owczarski, Mark Tuesday, June 26,2007 3:35 PM Evans, Susan

Sent: To:

Subject: FW: On golden Duck Pond; dismissal from school
For duckpond file

From: Owczarski, Mark Sent: Tuesday, June26,2007 3:34

PM

To: Hincker, Larry; 'Matthew Bowers' Subjectr RE: On golden Duck Pond; dismissal from

school

Yes, Frances just had her baby within the past two weeks. . . . Mother and baby are fine.
And to further complicate the "dismissed from school" question, you have academic dismissals (cheating/honor code violations) and student discipline (Office of Judicial Affairs). You may wish to clarify that. . .
.

Regarding the Duck pond . .

.

was wondering from you all whether cleaning out stuff from the bottom (trash, debris, found items) was part of the regular maintenance planned ANS\A/ER: yes, cleaning debris and sediment will be a part of our maintenance once the Virginia State Police are done with their work
and whether any inventory would be kept (the wild and wacky stuff tossed into the pond over the years ANSVI/ER: Virginia Tech Police will review all the non-organic debris tossed in there to see if any of it will help close unsolved campus crimes: other than that, no.

how big the pond is (l've read about 2 acres and as much as 10 feet deep?), ANSWER: I don't have specific data, but that's about right. when the draining was expected to be completed (heard there were rain delays since Sunday), how long it will be empty and what kinds of maintenance will you be doing? ANSWER: All TBA. Police are currently doing their work. lf more water needs to be drained to meet their needs, they will inform us. Once they complete their work, the pond will remained drained for us to do our maintenance. How long that takes will depend on the visual inspections of the dam and retaining walls and what is seen. Planned maintenance includes cleaning of debris and sediment, repair of the spillway between the upper and lower duck pond; clearing and pruning trees along Duck Pond Drive near the golf course and the island in the lower duck pond; visual inspections of the dam and retaining walls. lt would be fair to say that we expect the Duck Pond to be drained about a month, Work progress also greatly depends on Mother Nature and her weather forecasts (more rain, slower the work)
Hope this helps. Mark

From: Hincker, Larry Sent: Tuesday, June 26, 2007 3:04 PM To: 'Matthew Bowers'; Owczarski, Mark

Subject
Matt

RE: On golden Duck Pond; dismissal from school

Mark will respond RE the Duck Pond story.

As for the disciplinary system and what it takes to be dismissed, that one is no easy answer. lt's complicated, but base primarily on the severity of the offense, and whether it's repeated. There truly is no simple answer. You will want to get familiar with this 6127t2007

Page 2

of2

se:tion of our website:
http://www.judicial.vt.ed u/upsl.php

Atonetime,thedirectorofjudicial affairspostedherannual reportthere...butldon'tseeit. We'll trytogetacopyofthatandit will give you a sense of what they review. As you can imagine, a high percentage relate to alcohol. I asked the question earlier th'is year about dismissals. Yes, it is rare. Last year, we dismissed only one student.
Frances Keene is the director, and I will copy her on the note... but if I recall, she was about to have a baby. Larry Hincker Associate Vice President University Relations Virginia Tech 314 Burruss Hall
Blacksburg, VA24061

540 231 5396
hincker@vt.edu

From: Matthew Bowers [mailb:Matthew.Bowers@pilotonline.com] Sene Tuesday, June 26, 2A07 z;tg PM To: Hincker, Larry; Owczarski, Mark

:

Subject

On golden Duck Pond; dismissal from school
full.

Hi. Tried to reach you by phone, but your boxes were

Was checking real quick about the Duck Pond draining. Police already gave us most rnformation; was wondering from you all whether cleaning out stuff ftom the bottom (trash, debris, found items) was part of the regular maintenance planned and whether any inventory would be kept (the wild and wacky stuff tossed into the pond over the years), how big the pond is (l've read about 2 acres and as much as '10 feet deep?), when the draining was expected to be completed (heard there were rain delays since Sunday), how long it will be empty, and what kinds of maintenance will you be doing? On another issue, was wondering who would be the best person to talk with there about the thresholds for dismissing a student from your school (l'm checking with schools all around the state) -what offenses does it take and what process is required, how many have you all dismissed/expelled in the past five years, say, and what were the reasons. I'm learning that it's rare, and am trying to show our readers why and how it works.
Thanks.

Matt

B.

Matthew Bowers
Staff writer The Virginian-Pilot, Norfolk, Va. (757) 222-3893

6/27

/2007

'Police search virginia Tech Duck pond for clues about April l6

Page

l of

Evans, Susan
From:
Sent: To:
Owczarski, Mark Tuesday, June 26, 2007 2:41 pM Evans, Susan; Cox, Shawn

Subject: FW News 7 News Alert Duck pond file From : WDBJT [mailto: newsT@wdbjT.com]
AM

Senh Tuesday, June 2G, 2OO7 lL:57 To: Owczarski, Mark Subject: News 7 News Alert

IfyouhaVetroub|ereadingthisemai|'pleasegoto13

June 26, 2007

about April 16

Police search Virginla Tech Duck pond for clues
Divers are at virglnia Tech

today searching the duck

pond,

State Police asked the university. to drain the popular pond to search for clues to the April 16 shootings. State Police have been out there-since early this morning, They won t say what they are looking for, only that they are t;iin; to .' teave no stone unturned in their investigation of npri|

fO.,

The,shooter, Seung Hui Cho, was seen by several people at the Duck pond in between the shootings v{,".i a: J"-., '""J' " '' Norris Hall. "t
ATF.agents told the Washington post that Cho removed the hard drive from his computJr and that it tas neuer Oe-Jn"ii-, na. ''' But again, srate potice won't confirm

looking for.

th"f, *h;i6t;;;-"

They are using specialized metal detectors and have mainlv come across old beer cans and fishing poles,
,T!91, Olrn week,

to s€arch all day and possibly for the rest of this --- - -" depending on how! well the search

9o"r.

More Local News

P:9licg:ea:TcfJirsi

r crues

6/27/2007
:j.r!

Police search Virginia Tech Duck Pond for clues about April 16
Philip trlorris to close N.C. plant; shift some jobs to
.Richmond

Page2 of2

Milk Mustache Mobile Tour rolls into Roanoke

Virginia Tech & State Police drain oond in shootinos investioation

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6/27/2007

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I of2

Evans, Susan
Owczarski, Mark

Sent:

Tuesday, June 26, 2007 3:35 PM Evans, Susan

Subjecf FW: On golden Duck Pond; dismissal from school
For duckpond file

From: Owczarski, Mark Sent: Tuesday, June 26, 2007 3:34 PM To: Hincker, Larry; 'Matthew Bowers' Subjectr RE: On golden Duck Pond; dismissal from school
Yes, Frances just had her baby within the past two weeks. . . . Mother and baby are fine.
And to further complicate the "dismissed from school" question, you have academic dismissals (cheating/honor code violations) and student discipline (Office of Judicial Affairs). You may wish to clarify that. . .
.

Regarding the Duck pond . .

.

was wondering from you all whether cleaning out stuff from the bottom (trash, debris, found items) was part of the regular maintenance planned ANSWER: yes, cleaning debris and sediment will be a part of our maintenance once the Virginia Stiate Police are done with their
worK and whether any inventory would be kept (the wild and wacky stuff tossed into the pond over the years ANSWER: Virginia Tech Police will review all the non-organic debris tossed in there to see if any of it will help close unsolved campus crimes; other than that, no.

how big the pond is (l've read about 2 acres and as much as 10 feet deep?), ANSWER: I don't have specific data, but that's about right. when the draining was expected to be completed (heard there were rain delays since Sunday), how long it will be empty, and what kinds of maintenance will you be doing? ANSWER: All TBA. Police are currently doing their work. lf more water needs to be drained to meet their needs, they will inform us. Once they complete their work, the pond will remained drained for us to do our maintenance. How long that takes will depend on the visual inspections of the dam and retaining walls and what is seen. Planned maintenance includes cleaning of debris and sediment, repair of the spillway between the upper and lower duck pond; clearing and pruning trees along Duck Pond Drive near the golf course and the island in the lower duck pond; visual inspections of the dam and retaining walls. lt would be fair to say that we expect the Duck Pond to be drained about a month. Work progress also greatly depends on Mother Nature and her weather forecasts (more rain, slower the work)
Hope this helps. Mark

Flom: Hincker, Larry Sent: Tuesday, June 25, 2007 3:04 PM To: 'Matthew Bowers'; Owczarski, Mark Subject: RE: On golden Duck Pond; dismissal from school
Matt
Mark will respond RE the Duck Pond story.

As for the disciplinary system and what it takes to be dismissed, that one is no easy answer. lt's complicated, but base primarily on the severity of the offense, and whether it's repeated. There truly is no simple answer. You will want to get familiar with this

6t28/2007

Page 2

of2

section of our website:
http://www. iudicial. vt.edu/upsl. pho

At one time, the director of judicial affairs posted her annual report there... but I don't see it. We'll try to get a copy of that and it will give you a sense of what they review. As you can imagine, a high percentage relate to alcohol. I asked the question earlier this year about dismissals. Yes, it is rare. Last year, we dismissed only one student.
Frances Keene is the director, and I will copy her on the note... but if I recall, she was about to have a baby. Larry Hincker Associate Vice President University Relations Virginia Tech 314 Bunuss Hall
Blacksburg, VA 24061

540 231 5396 hincker@vt.edu

From: Matthew Bowers Imailto:Matthew.Bowers@pilotonline.com] Sent: Tuesday, June 26, 2007 2:19 PM To: Hincker, Larry; Owczarski, Mark

Subject
Hi.

On golden Duck Pond; dismissal from school

Tried to reach you by phone, but your boxes were full.

Was checking real quick about the Duck Pond draining. Police already gave us most information; was wondering from you all whether cleaning out stuff from the bottom (trash, debrls, found items) was part of the regular maintenance planned and whether any inventory would be kept (the wild and wacky stuff tossed into the pond over the years), how big the pond is (l've read about 2 acres and as much as 10 feet deep?), when the draining was expected to be completed (heard there were rain delays since Sunday), how long it will be empty, and what kinds of maintenance will you be doing? On another issue, was wondering who would be the best person to talk with there about the thresholds for dismissing a student from your school (l'm checking with schools all around the state) - what offenses does it take and what process is required, how many have you all dismissed/expelled in the past five years, say, and what were the reasons. l'm learning that it's rare, and am trying to show our readers why and how it works.
Thanks.

Matt B.

Matthew Bowers
Staff

witer

The Virginian-Pilot, Norfolk, Va.

(t57) 222-3893

6/28/2007

Page 1

of2

Onczarski, Mark

From:

Elvey, William Tuesday, June 12, 2007 11:35 AM Owczarski, Mark Beach, John; Helms, Mark

Sent:

To: Cc:
Mark:

Subjech FM/: Upper and Lower Duck pond

FYI below as we discussed over the phone earlier this morning.

Could you please help create an appropriate campus notice that would help alert the campus community to the planned maintenance activities that are described below? Thanks.
Bitl

W. M. Elvey
Assistant Vice President for Facilities Virginia Tech Sterrett Facilities Complex (0127) Blacksburg, VA 24061
Ph: 540-231 -6291
F

ax: 540-231 47 45

---Original Message---

From: Mark Helms [mailto:mahelms@vt.edu] Sent: Tuesday, June 12, 2007 10:56 AM To: Elvey, \Mlliam Cc:Albert, Joseph; Beach, John Subject: Upper and Lower Duck pond
Biil,

drl'

(o'u

We are gefting ready to do some much needed repairs to the spillway between the upper and lower pond. Originally, we believed that we would only need to lower the upper pond but have found that our efforts will require dropping the water levels of the lower pond as well. lt has been nearly 20 years since the pond was dredged and nearly that long since we have done a good inspection on the dam. I would like to suggest that we drain the pond beginning June 24. This would be done systematically over the course of several days. All inspections would be completed, several large trees that need work on the golf course side could be pruned and or removed, and it would be a great opportunity to eliminate the water problems along the retaining wall at the golf course. My best guess would have the pond empty for about a month. This could be impacted by extremely wet or dry weather.

A

I''

A

I'I AA'7

Page 7

of2

Evans, Susan

From:

Owczarski, Mark Monday, July 09, 2007 8:46 AM Evans, Susan Hincker, Larry FW: Project updates

Sent: To: Gc:
Subject

LarryFYI.

SusanFor the duckpond file. Thanks.

From: Elvey, William Sent: Monday, July 09, 2007 B:43 To: Owczarski, Mark; Beach, John Subject: RE: Project updates Mark:

AM

Please see my comments in bold below. Thanks,
Bitl From: Owczarski, Mark Sent: Monday, July 09, 2007 8:40 AM To: Elvey, William; Beach, John Subject: Project updates
Bill and/or

John-

Can either of you tell me what the status is with . . .

1. 2.

The temporary memorial. \Men will it likely be done? \Nhat is done and what remains to be completed?

The temporary memorial is well along and should be completed later this month.
The duck pond. What have we done, and what remains to be done, repair wise? When is it projected to be completed and filled again?

We decided to refillthe pond after repairing the dam and have deferred any additional major repairs until the Summer of 2008 or later.
Getting media calls on these two. Any update will be helpful.
Thanks. Mark Mark Owczarski Director of News and lnformation

7/9/2007

Page

I of I

Evans,

From:

Owczarski, Mark Monday, June 25, 2007 2:08 PM Evans, Susan

Sent: To:

Subject: FW duck pond
For the duckoond file

From: O'Rourke, Kim Sent: Monday, June 25, 2007 2:01 To: Wilkes, Lisa; Hincker, Larry
Cc: Owczarski, Mark Subject: RE: duck pond

PM

Thanks, Lisa. I was unaware of a connection between the golf course and the duck pond.
Kim

From: Wilkes, Lisa Sent: Monday, June 25, 2007 1:19 To: O'Rourke, Kiml Hincker, Larry
Cc: Owczarski, Mark

PM

Subject duck pond
Kim and Larry,
Joey Albert just called me. There have been a few complaints (primarily from the Jay Hardwick) about draining of the Duck Pond. They started last night. Jay's concerns relate primarily to his inability to water the course. The complaints came through John Beach and John is handling as they do not want folks to know this is a police effort. This is a "heads-up" for you (1) Kim, in case your office receives complaints and (2)Larry to let you know they are starting. Thanks, Lisa

6/25/2007

Page

l ofl

Evans, Susan
Owczarski, Mark

Sent:

Tuesday, June 26, 2007 8:50 AM Evans, Susan

Subject: FW: Duckpond wedding
Duckpond file

From: Owczarski, Mark

Sent
To:

Tuesday, June 25, 2007 8150 AM

Muse, Sandra; Scoggins, Holly Cc: Hincker, Larry

Subject
Hollv and

Duckpond wedding

Bob-

l've got a distressed (but understanding) bride who had planned to be married at the Gazebo on the duckpond mid July. In light of the draining, it is likely she'll need a new location at the last minute (repairs to the spillways may take more than a month after the state police leave). Any chance either of you can help? She is Leslie Willis, 703-915-3721. Mark Mark Owczarski
Director of News and Information

Virginia Tech 3,|4 Burruss Hall
Blacksburg, VA 24060

540-231-5223 540-320-2001 (home)

6/26/2007

From: Sent:

To: Subject:

Albert, Joseph Friday, June 22,2007 11'.27 AM Owczarski, Mark FW: Upper and Lower Duck pond

Captain 't. C. Albert operations Division Virginla Tech Police geerretE Facifities Complex Blacksburg, virginia 24051
540 -23L - L249 - - ---originaf

(

0523

)

Message--

To: Elvey, william Ccr Albert, Joseph; Beach, John Subject: Upper and L,ower Duck Pond BiI1.
We

From: Mark Hefme lmai l to : mahelms@vts . edu] Sent: Tuesday, June L2, 2007 l-0:56 AM

---

are getting ready to do some much needed repairs tso the spillway between the upper and lower pond. originally, we bel-ieved that $re would only need to lower the upper pond but have found that our efforts will reguire droppj-ng the water levels of the lower pond as we1l. It has been nearly 20 years since the pond was dredged and nearly thats long since we have done a good inspection on the dam. I would l-ike to suggest that we draj-n the pond beginning lTune 24. This woufd be done systematically over the course of several days. Afl inspeclions would be completed, several large trees tshat need work on the golf course side could be pruned and or removed, and it would be a great opportunity Eo eliminate the water problems along the retaining wall at the gol-f course. My best guess would have the pond empty for about a moneh. This could be impacted by extremely wets or dry weather.

Let

me know whaE you

think......Mark

7
Page

I

ofl

Evans, Susan

From:

Orczarski. Mark
Monday, June25,2007 2:OBPM Evans. Susan Hincker, Lany

Sent: To: Cc:

Subjech Duckpond story
Please file in the Duckpond draining 6125107

file-

Julie Dixon, PlO, Va Game and Inland Fisheries, 804-3674991 thanks
Mark Owczarski Director of News and lnformatron Virginia Tech 314 Buruss Hall Blacksburg, VA 24060

540-231-5223 540-320-2001 (home)

Virdnialedr v lnient lhe Futurs

6/25/2007

*&*";:

of2
Evans, Susan

From:

Owczarski, Mark Tuesday, June 26, 2007 8:37 AM Evans, Susan

Sent: To:

Subject: FW: Upper and Lower Duck pond
Duckpond file. Thanks

From; Elvey, William Sent: Tuesday, June 12, 2007 11:35 To: Owczarski, Mark Cc: Beach, John; Helms, Mark

AM

Subject
Mark:

FW: Upper and Lower Duck pond

FYI below as we discussed over the phone earlier this morning. Could you please help create an appropriate campus notice that would help alert the campus community to the planned maintenance activities that are described below?
Thanks,
Bitl

W. M. Elvey
Assistant Vice President for Facilities Virginia Tech Sterrett Facilities Complex (0127) Blacksburg, VA 24061
Ph: 540-231-6291
F

ax: 540-231 -4745

---Original Message----

From: Mark Helms [mailto:mahelms@vt.edu] Sent:Tuesday, June 12,2007 10:56 AM To: Elvey, William Cc:Albert, Joseph; Beach, John Subject: Upper and Lower Duck pond
Biil,

We are getting ready to do some much needed repairs to the spillway between the upper and lower pond. Originally, we believed that we would only need to lower the upper pond but have found that our efforts will require dropping the water levels of the lower pond as well. lt has been nearly 20 years since the pond was dredged and nearly that long since we have done a good inspection on the dam. I would like to suggest that we drain the pond beginning June 24. This would be done systematically over the course of several days. All inspections would be completed, several large trees that need work on the golf course side could be pruned and or removed, and it would be
6/26/2007

Page

I of3

Evans. Susan

From:

Owczarski, Mark Fdday, June 22,2007 3:03 PM Evans, Susan

Sent:

Subject: FW: Duckpond
4116 frle on today's Washington Post story

From: Geller, Corinne [mailto:Corinne.Geller@vsp.virginia.gov] Sent: Friday, June22,2007 1:57 PM To: Owczarski, Mark; Albert, Joseph Cc: Hincker, Larry; Flinchum, Wendell; Flaherty, W, Steven, Colonel; Carpentierl, RobertJ., Sgt.

Subject
Mark,

RE: Duckpond

There's nothing written down. lim simply telling reporters that "This was an unauthorized release of the 911 transcript and information related to the ongoing criminal investigation into the April 16 shootings." We are commenting no further.
Corinne Geller I Virginio Slote Police I Public Relofions Monoger Phone N4.674.2789 | Cell/B'beny 804.263.5547 | Corinne.oeller@vsp.vir'oinio.oov

----Original Message---From : Owczarski, Mark fmailto : maowczar@vt.edu] Sent: Friday, JuneZ2,2007 12:54 PM To: Geller, Crrinne; Albert, Joseph Cc: Hincker, Larry; Flinchum, Wendell; Flaherty, W. Steven, Colonel; Carpentieri, Robert J., Sgt.

Subject

RE: Duckpond

l've sent several already.
Everyone is asking, "when did Virginia Tech release the 911 tapes?" I've simply responded that we have not and could not, and have directed them to you. Can you send me a copy ofyour statement? Thanks.

From: Geller, Corinne fmailto:Corinne.Geller@vsp,virginia.gov] Sent: Friday, June 22, 2007 12:52 PVi To: Owczarski, Mark; Albert, Joseph
Cc: Hincker, Larry; Flinchum, Wendell; Flaherty, W. Steven, Colonel; Carpentieri, RobertJ,, Sgt,

Subject!
Mark.

RE: Duckpond

This morning's article was as much of a surprise to us as it was for you. lf you get any media inquiries related to the investigation, please send them my way. We have a prepared statement to release.
Corinne Geller I Virginio Slote Police I Public Relotions Monoger

6t22t2007
.

:..

:

Page2 of3

Phone W4.674.2789 | Cell/B'beny 804.263.5547

|

Corinne.oeller@vsp.viroinio.oov

----Original Message----From: Owczarski, Mark fmailto : maowczar@vt.edu] Sent: Friday, June 22,2007 tZi49 Pl4 To: Geller, Corinne; Albert, Joseph Cc: Hincker, Larry; Flinchum, Wendell; Flaherty, W. Steven, Colonel; Carpentieri, RobertJ,, Sgt,

Subjectl

RE: Duckpond

In light of today's Washington Post article, PLEASE give us a heads up if anything comes up. Not knowing what's coming

is....

well, you

know.....

Thanks for your help Mark

From: Geller, Corinne [mailto;Corinne.Geller@vsp.virginia.gov] Sent: Friday, JuneZZ,2Q07 t2:47 PM To: Owczarski, Mark; Albeft, Joseph
Cc: Hincker, Larry; Flinchum, Wendell; Flaherty, W. Steven, Colonel; Carpentieri, RobertJ., Sgt.

Subject
Mark,

RE: Duckpond

Works for me! We will have Sgt. Bob Carpentieri out there hanging around to stage/field media on scene and inquiries. lf anything is recovered, then we'll kick into a more serious mode and I may even cruise out for a visit. We'll just see how it goes. Our folks won't start their dig until Monday.
Corinne Geller I Virginio Stole Police I Public Relolions Monoger Phone N4.674.2789 I Cell/B'benl 804.263.5547 | Corinne.qeller@vso.viroinio.oov

From: Owczarski, Mark fmailto:maowczar@vt,edu] Sent: Friday, JuneZ2,20Q7 L2:07 PM To: Geller, Corinne; Albert, Joseph
Cc: Hincker, Larry; Flinchum, Wendell

---Original Message----

Subject: Duckpond

CorrineI've been in touch with Joey and Wendell about the Duckpond and the weekend draining, and we all agree-since the work on the duckpond will not impact traffic, campus operations, etc. we won't issue an announcement about it. However, of course, we'll get a ton of calls about it, and when we do, we'll simply say that 'yes, in conjunction with some much needed repairs to the dam and spillways, the Virginia State Police are here as part of the April 16 investigation. What are they doing? You'll need to call Corrine Geller at the Virginia State Police at 804 . . . . . )

6/22/2007

Page 3

of3

Work for you? Mark Mark Owczarski Director of News and Information Virginia Tech 314 Burruss Hall Blacksburg, VA 24060 540-231-5223 540-320-2001 (home)

6/2212007

Page

I of2

Woodard, Linda

From:

Hanna, Dixon Tuesday, APril24,2007 9:26 AM Woodard, Linda

Sent:

To:

Subject: FW: where people are-complete updated list

Linda: Belorv is what we received from Ed Nelson yestbrday. The phone numbers are now what they
Norris. Dixou -----Original Message----F-rorn : Iild N el son [rnai lto : enel son r@lt.

were

in

edul

Sent: Mondai, , Apn|23,2007 11:;18 AM To: Ball. Kemeth; Clark. David: Cri,rnt. Wally; Griffin. O. Hayden; Hall, Christopherl 'Kafura, Dennis'; 'l'ho4r, Jim; Walz. John Knocke, Williaml 'Novak.'l'om'; Iluri, Ishwar: Rahman. Saifur; ''l-aylor. G. Don '; Cc: IIenneke. Ed; l.eo, Donalcl; Watfold, Bevlee: deisenroth@r,t.edu; llall. Itoclerick; Scales, Glenda: Ritlenhouse. Faythe; Nystrom, Lynn; Benson, Richard; Pelkins, Linda: Hama. Dixon Subject: l"W: where people are-conplete updated list Dear Dept. Heads. The list below shorvs rvheLe we in the Dcan's Office are currently located. The phone numbers should be the same.
trO
:

---Original

I\4essage----11
:

ei [mai lto muel lersr@r,t. c'tlu] Sent: Monday. April 23, 2007 l1:17 AM To: Deanery@r,t.edu Subject: where peopie are-cotnplete updated list
From : Shari Mue

In Whitternore .Deon

:

eensc'iiis in 3o2D Linda Perkins is iu 302J Faythe Rittenhouse is in the 302 lobby' Ed Nelson is in 302C Brad Martens is in 320 Sala Barnett is in 322 Dee Perkiirs is in 322 [,ee Bishop is in 324
A,i

In 212 Hancock: -i;;;;-j;:- Barbara Crau'ford

>gr, l-,?i''-''',1j )i'''-'
'u-?,

1\ Iq|it89Torygryn' ,. L'- ''" l'.n-' I Glcnda Scalcs
Becky Gunter Chelyl Peed .letT Phillips Andlea Raines

-

|

412412007

Page2

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N\strom in 229 l-iz ('rumblc'y in 205
l.J-nn

! ;' i -'
--:

." ;at

rrl

(/l'
fi-,., it "

Slrari lv1Lreller in

227

Deve loprnent is in the Gatelvay

Building:

. ',/*,1 ,.. ., | 'l ,,V..1"P"'..,/..L 'l4i' ^
'r'

Erin Edwards - 3007 Judl' Hughes - 3008 Calolyn Bairi - 3030 John King - 3034 Rob.lones - 3036 Pat Uostic - 11039 Deborah l-rlamiltun - 3211 Lisa YoLrng - 3224

1'.i

. r

i' o,,l,Nlw"^ t-'l

]

4124/2007

Page

1of1

Graduate Student Assembly tgsa@W.EDUl

*nE

Tue 41L712007 9:30 AM

To:
Cc:

GRADUATESTUDENTS@LISTSERV.W. EDU

Subjece
Atbchments:
All,

GSA

Condohnes and Hokies Unfted Gndlelight Vigll

The Graduate Student Assembly hopes you are all well during this tragic tfine. Words cannot derribe all of the feelings that we may have. Please let us know if you need any support. We will do what we can. It is bnible to feel so helpless during this situation. We thank all who have offered condolences. We appreciate these kind words frorn family, friends and strangers.

Tonigtf" Flckies UniEd is hoding a candlelight vigil on the Ddllfield. Lef us come togeffer b rernember and reflect on Monday's
U-agic events.

l-lokies United: Rernanbeing Our'Oyvn

Candlelight Vigil

Tuesday, ApnlL7,2007 8:00pm
Drillfield Fellow Hokles,

In light of the recent anenb that have devastated our campus, there will be a candlelight vigil held fior our community come toge$rer and reflect on Monday's tragic events. Everyone will have the opportunity to write messages, place flolrers, and light candhs as we remember those who have been affected by this fagedy. Please encourage fellow Hokies and community members !o attend the vigil tonight! Everyone is encouraged to wear orange & mafDon. We are doing our best to provide enough candles but please bring one with you if at all possible.

b

Volunteers Needed: 3:00pm-6:00pm - Preparing candles for the Mgil at the @rman Oub Manor (711 Southgate Drive near Lane Stadium) 7:00pm - Distribution of candles prior to vigil on the Drillfield Con|act Sumeet Bagai (703.856.4774), Srlltt Cheatham (540.808.8477), or Adeel Khan (703.303.8056) if you have any questions.

Please forward this email to everyone in our community!

hffrrc'/Avehnrrflnnlr r# edrr/anrr.honrrr'/lrn canpah

/T) ala+c"Ao/^1flI+arrrc

/fle

A

o/^l01-nrednl.-noacoZ

LllAno,

'1

Page

I of

1

Semeah, Luz
From; To:
Cc: Graduate Student Assembly [gsa@W.EDU]
GRADTJATESTUDENTS@ LISTSERV.W. EDU

*ntz

Tue 411712007 7L226 AM

Subiect: Drillfield Wil, wednesday, lpm Attachments:

> All,

> Today's tragedy is already being called the most horrific violence > on a campus > in history, Our friends, families, loved ones, and ourselves have

> been affected > deeply. Please join us in a vigil on Wednesday, April 18th at 1 pm > on the > Drillfield to remember and cierish those who have been lost. Please > spread the > word, as this has affected every community and every person.

Laa-^. //.,,^L^,,+l^^1. ..+ ^4.. | ^..^l^- ^^ n*^^*^^L

/I\^l

^1^

)o/-ar|I+^^^ rtt;1lC, ^l SOlarrll2 ^:l O/-arr

A 17 O

l"r|'t1

ADA Office Assistant
From: Sent: To: Subiect:
Graduate Student Assembly [gsa@W.EDU] Thursday, April 19, 2007 9:42 f'M GRADUATESTUDENTS@LISTSERV.W. EDU A statement from the GSA regarding the tragedy of Monday, April 16, 2007

behalf of the graduate students at Virginia Tech, I would like to offer our condolences to the victims of this Monday's heinous rnhi
On c +r.^ic

Graduate, undergraduate, facufty, staff, black, white, hispanic, asian: qrief does not discrininate. The Hokie community has cone together to conso]e and counse.I one another. Let us continue to show the world our solidarity, our strength and our support of the Virginia Tech

event

immenseIv irnnar-f s elI

nf orrr Iivgs.

Principles of

Community.

Thank you, Jory Z. Ruscio President, VT Graduate Student Assernlcl,v

From: Sent: To: Subject:

on behalf of School Board [SchoolBoard@mail.mcps.orgl Wednesday, April 18,2007 2:19PM Schools@mail.mcps.org; delayclosing@mail.mcps.org; mcpsnews@mail.mcps.org Informalion Regarding Counseling Resources Available to MCPS Students and Staff delayclosing-owner@mail.mcps.org

Dr. Tiffany Anderson, Superintendent, Montgonery County Public schools
200 ,Junkin Street Christsiansburg, VA

(s40) 382-s104
2007

24 073

ApriL LS,

Dear staff and Families, School will resume on Thursday, April f9, 2007. Absences will not be counted against any studen! who chooses nog tso altend school tshis week. We will be foll-owing our regular school calendar in regard to the early release days that are outlined on Ehe calendar, There wiLl be no after-school actiwities tonight. As you may know, the Town of Chri-stiansburg and Che Town of Blacksburg were j-n a lock-down status today. Therefore, I asked schools to l-ock al} exLerior doors thj.s morning as a precautionary st.ep given the Blacksburg Police Department took similar precauEions. Please know that there have been no direct threats that I am aware of on Montgomery County Public Schools. However, there were some concerns at virginia Tech today that the authoritieE have been addressing. our school counselors and social workers have planned with school staff today ways to besE support tshe staff and students at all of the schools across the counEy. The irnpac! of the tragedy has been devaslaling for all of us. As a result of the tragedy, we have learned Ehat the victims include volunleers at our schooLs, the parents of studenEs, close friends of sgaff and familj.es aE schools, and siblings of current students. School Eeams have been wisiting the families impact.ed to offer supporE. Our thoughts and prayers continue to be with tshese families. To suppor! all families in our county, Montgomery County Sehool counselors have organized a counseling sEation at' each strand at the following locations on Thursday, April 19,
2007.:

Kipps Elementary schooL Shawsville Elementary SchooL Christiansburg Middle School Auburn Elementary School

At these counseLing stations, counsel-ors wiLL be available from 5-8 p.m. to talk with families in a private setting. we want to ensure you have as much support as possible i-n p]ace. If there are continued needs in regard tso counseling, please contact your school principal . We will ensure you have the appropriate supporE systems in place in this
regard
.

will resume on Thursday. However, attendance is not reguired. We hope to help studenEs get back to their normal routlne on Thursday, and we are confident tha! as a result of today's coordi.nation of resources we will be prepared to fully supporE f ami.lies across Ehe disEricE. FeeI free to conEacts us if Ehere are any quesEions.
School activities
cinnarclrr

TIFFANY

C.

ANDERSON, ED, D.

1

-

!atrii:ri.6,

.

Montgomery County Public Schools

Sent via t,he MCPS WebMail system at mail.mcps.org

Virginia Tech News

Page 1

of2

Owczarski, Mark
From: Sent; To:
Virginia Tech News [websupport@vt'edu] WednesdaY, APril 25, 2007 5:55 AM Owczarski, Mark

Subiect: Virginia Tech News

Virginia Tech

News

WVirginfiaTe&

weorFsOaY, APril 25, 2Oo7

;#6#A'i#;;;ir,;-Apr

es: chance none thunderstorms' Hi: 7/oF' Low: 56"F

WE ARE TTIE HOKiES. WE WN-l- PRE\iAIL'
famiiies Detailed lisi of resources for iaculty, students, statf ' and Faculty resources for resumpiion of classes lnformation line - Dean of Students Office: 5401231-3787

Artis, Mefford named Graduate Woman and Graduate
Man of the Year
Sharnnia Artis, of Chesapeake, Va., has been name!., Graduate Woman of the Year at Virginia Tech, and ulln Thompson Mefford of Florence, Ala., has been selected Graduate Man of the Year. Read Full Story

Campus Notices
04.25.2007

the 1 1 .O0O tree seedlings to be planted across in commemoration of commonwealth Jamestown's 400th anniversary
04.25.2007

Weather concerns necessitate relocation o{ memorial tributes

Roots concert canceled
Summer and Fall 2007 course

Community Gardens to Erow in memory of students and faculty Two honored as 2OOZ Undergraduate Man and Woman of the Year Global Perspectives Forum to focus on international trade initiatives
04.23.2007 04.24.2007 04.24.2007

registration information
Notice regarding unauthorized memorial apparellmemorabilia and f raudulent

fundraising
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Upcoming Events
Wednesday April 25, AII daY Summer Session Registration
Thursday April 26, All daY

Board of Visitors names 2007'08 student reDresentatives

2007 Club Softball National ChampionshiP World Series

Virginia Tech Police host Breast Cancer

Sunday Apri! 29, 1:00 Pm- 3:00 Pn

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Awareness/Special Olympics iundraiser
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2007 Virginia Polytechnic Institute and State University

Maiiing List Powered bY Dada Mail

\t16t10,o.1

From: Seni: To: Subject:

Provost@vt.edu
Wednesciay, April 25, 2007 9'.22 AM

Muliiple recipients Provost message to faculty

Wednesday,

April 25,

2001
:

Dear Faculty Colleagues

With Ehe suppor! o: the colleges at every IeveL, we are making good progress in resurn:ing classes in a way that enables siudents to make good choices aboui how best to complete che semester. I appreciate the ext.ra effort the faculcy is maklng :o adapt !o this new set of rr^ irnorrii e -rrrlrr -Fi6n;=nne na l i r- i eq '].he resDonse of the studen'Ls in terms of h^-; ^^ffii
,l*^-i-i-rrr-}J4i rarv
.

\T^f

arlrnri

cirrrr'i 1r

u7e

stuoenE evaiuatrions of teaching.
N.rrmr'l lv
r!v-r.rq44J

^re

arcrrinat

qamF arttac-r.rrc

arrc scr of rnres-' ons revoives a:'ound

TindF* ihF aJ rarrmsianacs. f'l exihi i ii'v anna:r.s fn hF a v-I 4+!^+!--reasonable approach. I think each faculty member shoufd work with their department and decide if, when, and how to obLain sEudent feedback, The sruqents may wan; to i.et you know Fnr- rznrr- dorii r-a-i n"t. so T an6'6.'1-16p woli l-n Obfain hnrnr mtrr.h rhew annreci a-c wnrrr ef ro*-s Jvuf!!!v+l'vglggg-vg j-heqF u- L -ocn'irpri are - =YEar !
w,,rlr rnsj der-i l-haw - vs
vevrJ rr

ni'rra- t n=n tne St.andard S?OT f orm iS appropr:.ate :ilis rio thaf = semesLer, but the choice is yours. Vrle wiil note officia:ly Ehat che Sp=ing 200? evaluation rrro.ess i -c oDtional \n7hen cons i deri no a l'i futufe actions associated wi:h merit increaSes or :he gromoEion and Tenure process.
_yvyr4v-re -

Besc wishes for all you do. Mark
McNamee
Th i \rarc i 11, Dr^rr.\c1.

,

Vireinia Tech News

Page 1 of 2

Owczarski, Mark
From: Sent: To:
Virginia Tech News [websupport@vt'eou] Thursday, APril 26, 2007 5:55 AM Owczarski, Mark

Subiect: Virginia Tech News

Virsinia Tech News
Thursday, April 26' 2007

MVisiniaTed: " Invenf llre Fulure

;i;;6;#s

74"F' Low: 55"F ioreiast tor Apr 26: Definitely moderate rain showers' Hi:

WE ANE THE HOKIES. WE WILL PREVAtr-.
April 16 tribute website I Hokie Spirit Memorial Fund
families Detailed list of resources f or faculty. students, staff ' and -3787 lnformaiion iine - Dean of Students Office: 540/231

Today'sTop Story
Testing of new gait analysis system underway at equine medical center
Equine Faculty members al Virginia Tech's Marion duPont Scott digital tr4eJicat Center are cur6ntly testing a new high-speed video system which will allow for detailed gait analysls' lameness diagnoiis and hoof balancing in horses' Read Fuli Story

Latest News
Engineering students provide endowment for design teams
04.26.2007
$105

Campus Notices
ALERT: E'mail scam promises video Virginia Tech shooting '000 Summer and Fall 2007 course
oJ

registration information
Tratf ic advisory: Closure of Old Turner

04.26.2007 Deet's Place awarded prestigious Golden Cup

award lnstitute for Cultural Policy and Practice continues partnership with Arts Council of
New Orleans 11,000 tree seedlings to be planted across the commonwealth in commemoration of Jamestown's 400th anniversary
04.25.2007
04.26.2007

Street
Weather concerns necessitate relocation of memorial tributes Roots concert canceled

Notica regarding unauthorized memorial apparellmemorabilia and traudulent

iundraising
Richard Hirsh to discuss 2003 power blackout on public radio broadcast
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Mefiord, Artis named 2007 Graduate Man and Woman of the Year
04.25.2007

04.25.2007

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Tech l'trews

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Community Gardens to grow in memory of students and faculty
04.24.2007

Upcoming Events
Thursday April 26, 8:00 am- 6:00 Pm

Two honored as 2007 Undergraduate Man and Woman of the Ygar
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PLANT SALE
Thursday April 26, All daY 2007 Club Softball National Championship World Series Sunday April 29, 1:00 Pn- 3:00 Pm Virginia Tech Police host Breast Cancer

Awireness/Special Olympics f und raiser
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Events

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2007 Virginia Polytechnic Institute and State University

Maitng List Powered bY Dada Mail

5l1.6/2047

Virginia.Tech.news MuliiDie reciDients

@

vt.edu

Thursday, April 26, 2C07 1C:14 AM Corrected Noiice: Acknowledgment of condolences and gifts

Thursday,

April 25'

20o'7

To the Virginia Tech
As we alL have wiinessed, :he errpressions of condolenees, suppor-\-, and love f ollowing even:s of las: week has :rulY beLn ::emarkabie. The undeniable strenglh of our Hokies Spiric has touched tshe wor1d.
-Lhe

to our conunUnity As *,he many notes , t--ributes and Other e>4:resSionS of condol-ence eome units acknowledge' the colleges, and other universrty suggests !ha! individual Oepaltmenls, those madl spelificatty to their: unit. Items received in Burruss Hall ''o the university community will Ue aclcnowleoged by the office of the PresidenL' Notes, tribuEes and ocher messages intended for the families of the vicEims should be directed to the Office of Student life (0255), 201 West Roanoke Slreei, Blacksburg, VA
24050, 540-233.-3'781. Donations to lhe Hokie spiriE Memorial Fund may be made by visiling http: //www.vt. edu/ tragedy/memorial-ir:nd.php, or by calling 800-533-1144. offers of ,'gif Es in kind" should be d.j-rected Lo sleve clark in university Development (c.:.arks@v!. edu, 540-231-2813 names and addresses of A1l in Ehe Virginia Tech comnuni ty are asi<ed to save and record al-1at an appropriate :ime wj-1I be collected and archiwed, and well wishers. This :-nforma-"ion in the future, and official univer-sity response wlll be sent Eo the ihousands upon thousands who have supported us during this time. .,'L=Fr. a,^r, ra* 'nrrr. r.nn.r-i nrrart qtrencrth and resolve. We are Hokies. We will prevaiL . .tl-tdllr! -vLru
)

ci n^ara
T.=

1

\/ nr.'l.or-

Asso-ciate Vice Presiden! for University Relations

rnr

Tf,i

'

i .i.-i-r' .;-rui.i'

.:

From:

Seni:

to:
Subiect:

Viroinia.Tech.news @vt.edu Thirsday, April 26, 2007 12:33 PM Multiole recioients archiving ceremonies and condolences C"pi-ritg

""0

Thursday,

APril

25

'

2001
l

To: Vi:'giinia Tech Faculty and Staff

-yo.rrr Beforethemanytributes,condolences,andmgnorialsforias:l^leek,sevenF-sdisappear, '-he impromptu and formal rnemo::ia'i' univer.sity l-.,ib::anes i".a= ii heip in Jo"r^."ti"s' oi ihe "virsiinia rech dispiays -.iiat have ap€eared want to document and p:'eserve thlse dispiays both to honor :-::t::-tt*p""-i"ifi11?='-^u:'nai'4-L6-0-l Library Arcnive,, \"re io-pto'iat historical materials f or indivioual medoers of our r.:niversi-ty . "**iti ti't-a-

-'-he

future researchers

'

you to do lhe following: Therefore, University Libraries asks each of and the like' please send coPies Those of You who have created disPlaYs* , fliers, Programs, !^ universitry Archiwes . LTTE LIJ !1^^ I i1-.r-r\trc units, we ask you:: assis--ance brlz: rf there are memorial displays within dispfays' evenEs ' -your i. r.t ittg pictures of the memorials' pAace (i*e--* dua t s pi-ccrrred ' -dafe' specif ic 2. Ideni-ilying the photol|rapher; indi'v-i.nJ--r.v other informa*'ion chat would be helpful :o builcrng and floor oi or'tic" number) , resea=che=s ano h:s:c:lans ' the photographer giving us 3. Sending the images etc. Eo us+ with a statement \z p.t i="io" Eo make the images awailabfe: grant to Viz'ginia Tech or ltsj'nagen:s whole As the Photog::aPher/author, i' -iis;ra to arthive, display' and provide access to irri"ztrt."" dig:ta1 image(s) a"" i" p"tt in aff forms of media' "i please send them to Gail * until we have escablished Lhe email for trT4l5O?ArchiveBvt ' edu ' Unlversity Libraries (mc 0434): McMiIlan, Drreccor, Digital Library ""a^et"iti""s ' xennellv' uniwersitv Archivist gailmac@v'.edu. you *.v-."fu-r..o 6-gzsz"l'-;;-;;;t; ]t-gzt+l , with quest:ons '
,

Thank you Since:'e11',

for your assisiance and support:

E!l-een Hiccninghan Dean, Universr:Y libra=les
Newman

Library

\nww.llb.vt.edu

540-231-5595

1

From: Sent: To:

Subiect:

Provost@vt.edu Thursday, April 26,2007 12:4'1 PM MultiDle recipients Colldge coniacts for questions on grades, completion of work

Thursday,

APril

26

'

200'7

r\a.- I7i -rri r I e Tar-h S:UO€|n:S: v rr9!!-4s lJEcl!

to neal anC Thank you so mrr^|r f nr rznrr- r'nnti nued courage and comm::men! as we corl*'inuefle>:ibIe :hrough Eo be move forward. This noce is co =ei:e=ace --he un:versiE),''s commitment your acaoemic our "stuoent choice" policies Enar provioe op:ions fo: compi-e;ion of please ref er ro the university's homepage (h'v'rw 'v: edu) f or regul.remenEs f or Ehe i.*"=t"t. ihi.rY'rn-i-i^n on grades and completion of academic work.
A a=rr a,f rrnr rr Any guestions you mighi have sieouio ji=sr be c'::ec;eC --o :he assc':a:e and all colfege colle'es, We :eafize ihat you are iaking courses in mulciple "oif"g..are wor]:ing in concert wilh one another to respond to your needs r^16 =cL fnr rrnrrrdeans patience and understanding as we work tso respond to your questions ' I have asked the oeans 1-;.r116 nrn n-ntzi zla io k"ep me informed of lhe tl*)es of questions and issues that arise so additional advice or support.

with quesiions:

The Associate Deans

in each college are the most appropriate person for you to contacl

Agriculture and Life Scj,ences: I4ary MarchanL, l-04 Hulcheson, 231-5503 Architecture and Urban Studies: Wendy Vaughn, 202 Cowgill' 231-6L45
Panplj-n College of Business: Candice Cfemenz, 1030 Panrplin, 23L-6602
En.rirracri ncr: Michael Delsenroth, 302 Whittimore, 231-5072
!rrY rlr!v4 4.-:,

Libez'al Artrs & Human Sciences: Mary A]rn Le\'iis, 260 Wal1ace, 23I-6170 Natural Resources: Richa:d oderwalC, 324 cheatham, 231-5482 Veterinary Medicine: Grant Turnwald, Duckpond Drive, suite 203 ' 23L-5229
craduaLe School: Anne McNabb, 236 Graduare Life Cenler, 231-5545 University Studies: Kim Brown, 1l-7 5'emoyer, 231--8440
we ro*main confident i"n our ability maEler whicn opcions You choose.

to help you remain engaged in the learning process

no

Best wishes
Marli

.

Uni\rersity Provost

McNamee

,r

From: Sent:

Unirel@vt.edu

Thursday, April 26, 20A7 12:52PM
Muttiple recipients Letter to students from Dr. Zenobia Hikes

To: Subject:

Tilursday, April

26

'

2007

To all Virginia Tech sludents: T t^,r-i f F fo rhank rhe studenls of Virqinia Tech for alL '-hey have done :o help themselves and -'heir university rn che clisis of April 1-6. There are so nany examples of sLudent heroism, sensilivity, and humanity that one could cite: members of the Rescue Squad who put che safety of others before their own; persons in !{okies United., SGA, and GSA whc worked to coordinate supports sevvices for fellow on the sludengs; tshose who constructed shrines of remembrance for the fallen; staff in numerous wiro worked to keep the corununi Ey informeC; ind.ividuals who Eoif.g.i.t" Times residEnce ha1ls, clubs, and associations reached oul to assist Ehose who needed a helping hand, a kind worC, or a f::iendly embrace. These acts of kindness cl-early uderline that the c:uel deeds oi April 16 re:lect badly on one terribly deluded persor- but do not reflect at ail on ihe communicy. or to put it another way, these acls of kindness show thaE .'ut. prosim,, is not jusc an anciqua::ian morto-iE. is parc o: a :i1':ng cooe '

!e!

rne ensourage eacb st'udenl to coniinue -w.i.th acls of in-'eniional- kirdness -and to encourage h:s or her friencs to do tne same. I am probably siating the obvious, but the
f nl 1ar.r'l na rami nrie*q J-Lrirvwrl:g matr he trqeftrl
:

For pr-ofessional and personal reasons, a fair nuriber of students wil-1 carry a fu11 acadlrnic load until the end of Ehe -,erm, while InErny more wil-I need io cornpleie partial Ioads. Ouc of respecr for :heir acaoemic obligations, especially in a try:,ng :ime, please be careful about excessive noise and observe quiet hours ' Exeessive noise also can be painful for persons who are dealing \^7i th grief ' Many times they neeo a degree of guie-- So again irl" :o be respec:ful oi :ha; ::eed' qtr'!/es-P Tf \,'.r1r harre a f rrend r^rh n annoars to be in serious emotional distress, please do not !Y'rv r! Jvu hesitate to seek suppor! for him or her at the cook counseling cenEer (located in Mceomas Hall). If you are not quite Sure how seri,ous his/her crisis is, remember it is berter co err on the side of caution. Students from all backgrounds have stated openly that the ethnici'.y of che shooter had
-^Ft-,.i-^ r^ An tri rh hi c r-rrrai :rrq ano $---L

biased racial remarks. Please encourage all persons, on- and of5-campus, Lo take Ehe high and falr road. Sometimes persons who grieve wil-1 attenpt to sel-f-medicale by us:-ng alcohol ' Since alcohol is a depre-ssan:, it tends Uo hurt more t.han heip , A:-so :-f used Eo excess j-t can be lif e l-hrFa-a-1jno so n'l ease be rest.rained and thouglltrfui in :his a:ea, ani encou:age :jie same in oche:s. pleasE be espec:al:y respecciul in you: behavior when you are d'own:own or in
off-campus areas. Con:inue to e>.hibir Lhe gualities of a true Hokie--serr.'ing othe!:s, being considerate,
1 Il,/rJJ-rrlY ^rtt- a^r- aa^}r ^^1-i na

l^^^F i - ;-11C15 lJCgJ.r

^-5-.i =:.-5.l 9!a-rJ--vrrJ9

r.]

qaa s:r:den--S

reifa:n

jfOm

n-her

=nri nro:-er-'nn

anri ho'' n'no

ealh

o:hgf

.

Finatly, know --ira!
Witsh

\,te

are proud of

you

.

best wishes

,

Vice Presiden-" for Sludent Affairs

Zenobia L.,awrence Hikes

From:
Sent:

To: Subject:

Provost@vt.edu Thursdair, April 26, 2007 3:25 PM Multiple recipients CORRECTED contact iniormation for student cholces

CORRECTED CONTACT I$FORMATION

Thursday,
r\65- \t.i -^; v jr9r:r lJc:clr

APriI 25, 200'7
tr

i F Tcah sEudents:

as we conr'inue to heal and Thank You so much for your conEinued courage and consnicment commilment,to be flexible tilroualh move forward.. Thj. s note is to reitrerate :hl university.scompleEion of your academic t\c1-'rrdar: choice" poiicies lhat pro\tide options for ^!r+ homepage (www'v--'edu) for requirement s for the semester. plea-se refer io the university's work' ihF^ffi.fi^rr on grades and completion of academic

Anygueslionsyoumrghthaves|rou].d.firstbedirecledtotsheassociatedeanofyour coliege colleqies, and alf college. We realize ih.t yo,., are taking courses in multiple your needs ' We ask for your with one anotrher !o respond to deans are working in conclrt the deans patience and understanding as we work :o respond Lo your questions ' I have asked provide q,t"=ai""'" ano isiues that arise so that we can to keep me informed of trhe El4les of additional advice or support. *or=1'ou.-t"o 'gctn'E-ac:: The Associale Deans in each college are t-he.fiTostr approgriaee"'1>erson
wiLi-r questions:

Agricultu!.eandLiiesciences:MaryMarchant,]-O6o].',ittonReaves,231-6503 Architecture and urban studies: wendy vauqhn, 202 cowgill , 231-64L5 Famptin College of Business: Candice Clemenz, l-045 Pamplin' 23]--6602
Engineering: Michael Deisenrorh, 2l-2 Hancock HaLL ' 23t-3244

LiberalA.rts&HumanSciences:MaryAr]nL'ewis,238Wailace'23\-67'70 Na:ural Resources: Richard Oderwald, 138 Cheathan'' ' 23!-5482 Building ' 23L-5144 sc j-ence: sherry1 Batl, l-03 college of Science AOministra-"ion ve-,e!.inary Medicine: Grant Tur"nr,ral d, Duckpond Drive, Phase ITI , Suite 203, 23t-5229
GradualeSchool:AnneMcNaDb,236GraduateI-'ifeCenter'231-5545 UnLversity Siudies: Kim Broun, Li? Femoye:, 231'-8440 in the iearning process We remain confident in our abil:ty to help you remaln engaged malter wbich op-"ions You choose.
Best wishes.
l"lark
McNamee

no

Universi!y Provost

From: Sent:

to:
Subiect:

Unirel@vt.edu Thursdal,, Apri! 26, 2007 3:21 PM MultiDle recipients Lettertrom President Charles W. Steger

Thursday, APr:I 25,
Dear Colleagues,

2001

Although classes are back
no:-rna
>Lf

all trying very hard Eo move forward, we !n session and l-me for our university cormunlty are allo coming tso realize :hat it wj-ll take a very long on the su::f ace, -,hrngs may seem his:ory. !o recover from the most t::auma-! r c ewenE are of -uen
-L

ug I r

they're L but jn-crna11y.not. Even t}:ose
inn rlrY

among

us

who seem tso

be coping well

who are So, I wanE to encourage eve::Yone to pl-ease talk vtith one of lhe counsel-ors --h.:.11"1:-tl-":lT::l available-if onlv ror a few minules' If vou personallv-d'on'.t feel rarkins abour wavs vou may find it heip:ut to spend a f ew rninures ;":;il;;i.r-,- vI"'"r-irr .li FF,i ^" -an help co-wlrkers, stsudlnrs, and even your family members ' who may be having a difficult are available can be found at lhe bottom services ii*". iirro!'*ation about :he counselingthat ."he counseling sesslons are completely of Ehis notse' Most of all, be assured
^^r { i Aar.ri- i a l

We

wi-i prevail' But aiong --he way, each of us wil-I a:e the Virginia Tech fanilY, and we-ile sensitive to each other's :}egds and t.ake cate of have good daYs and bad daYS. So, 1et's you . i/te wi 11 Prevai 1 . one another. I'm Proud of all of
c i h-61.6 1\t

Charles W. steger Counseling Inf
hrir'.f |'arrre

ormat j-on

For con!idential access io Lel-ephone counsel-inqt or referral !o a loca1 cor:nselor for a \zi ci 1-q facullyandscaffcanconlactvalueoptionsat]--856_125-0602anytime,24
a A:r;

Hu.man

remain Resources has compiled a numbe:' of informational and support resources which available to our entire c onmuni ty at www. hr ' vt ' edu/ supporlresources

wil-f continue tso coordinate cor:nselor availability for department or workgroup meeiings, Contact 23L-77'12 for more information' wal-k-in awailable counselors and Human Resources representratives wil-I continue tso be (April 28) for l-0 a'm' from this saturday visits on the 3rd floor of sguires sEudent cen:er - p'n' to 3 p.m.. and l4onday through Friday from 8 a'm' ;o 5
Human Resources

Virginia Tech News

Page

1oi?

Owczarski. Mark

Froml

Virginia Tech News [websupport@vt.edu] Friday, April 27,2OO7 5:55 AM Owczarski, Mark

Sent:

Subject: Virginia Tech News

Virginia Tech Neurs
WE ARE HOKES. WE

MI \nrdrdafecii

ry

*lntienf

Friday, April 27,2007 Blacksburg forecast tor Apr 27: Likely moderate rain showers, Hi: 67"F, Low'.47'F

{t}eFufurE

TF{E

WIiI

PREVAtr-.

April 16 tribute website I Hokie Spirit Memorial Fund
Detailed list of resources for taculty, students, statf, and families information line - Dean of Students Office: 540/231-3787

l^l I OGaV S I OD )T.Ory l--'l

|

History professor discusses his "Gradle of America" book and tour centuries ot Virginia history
Peter Wallenstein, prolessor of history, is the author of the newly released Cndle of America: Four Centuries of Virginia History. Hear a podcast of Wallenstein discussing the first modern history of Virginia authored by a historian.

Reao Full Story

Latest

News

Campus Notices
I

04.27.2007

Protessor's Arbor Day speech will celebrate Marion Va. "Crying Tree"
04.27.2007

Civil and Environmental E ngineering invites university community to n nemorial service Friday
Power plant steam tunnel upgrade proiect to cause traff ic interruptions on campus

Creehan named director of the Center for

High Pertormance Manufacturing
04.26.2007

Human Resources offers ' tips for talking to children about the tragedt 1 at Virginia Tech Graduate Ombudsperson appointed University Libraries seeks ; cooperation in archiving tributes and me morials Notice regarding unautho rized memorial apparel/memorabilia and' iraudulent

Engineering students provide $105,000 endowment for design teams
04.26.2007

Deet's Place awarded prestigious Golden Cup award '

u.26.2007 lnstitute tor Cultural Policy 6p6 Practice continues partnership with Arts Council of New Orleans
04.25.20A7

tundraising
More

Notices

Submit t l Noiice

Mefford. Artis named 2007 Graduate Man

Upcoming Events

5/16/2007

Vrgima Tech Nows

Page2 of 2

and Woman of the Year
04.24.2007

Fnday April 27, 8:00 am- 6:00 pm

Two honorcd as 2007 Undergraduate Man and Ylloman of the Year
More News

PLANT SALE
Friday Mdy 4, 6:00 pm- 7:00

pn

Virginia Tech Roanoke Center Research
Forum
Friday May
1
1

, Ail day-

1

1:30 pm

University Commencement Geremony
More

Events

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w HoME I W NEWS I vT WEBCAM I VT MOBTLE I VT PODCASTS I RSS FEEDS
Virginia Tech News is a service of Univsrsity Relations. For breaking news, and the rest of today's nevs, notices, and events, please visit the Virginia Tech News website. A complgte list ot News and Intormation contacts is also available for members of the media.
@

2007 Virginia Polytechnic Institute and State University

Maiiing List Poweredby Dada Mail

5t16/2007

From: Sent:

Viroinia.Tech.news

@ vt'edu F:'ilay, APril 27 ,2007 5:21 PM

To: Subiect:

Multiole reciPients Memorials to relurn to Drillfield on Saturday

Friday, APriI 21 ' 2001 To: Virgj-nia Tech Commu:riEy

on Dorninion BalLroom in Sq'uires Studenl CenLer-^..^ n r - .i zuul' r'rr tLErtLS The memorials Ehat were noved to the OId the Drillfield on Saturday' APfll ZUl Apr!! 24,2007 will 1"-tt*-"tnta tso foor enelosed !en! trhat :-s focated in tshe cenLer o! 40 foot iiii-U=-*"_ed rnto a-iZo will by for the remainder of Ehe semester remain the Dr-illfield. The Eentcommunity rheon the Drillfieldwiew the memorials cnroughou: che to opportunity ;i";i;;-;;rnbers of ihe day' you have any guesEions, please e-mail at hokiesunited@vE 'edu'

If

Hokies United

From: Sent:

Unirel@vt.edu

To: Subiect:

FriCay, A.Pril 2A,2007 5:33 PM Multiple reciPients

Letter for James A. HYatt

Dear Facuicy and Scaff Coiieagues:

"ha! wo::}d. As we move tro restore -:-:--_^_*:.-.i r,- ln _h6 :__,1a 5vt! r ! ,if i'Tl Prosrm. wolrlo. AS wc l'rL-,/ v s "" - -.----: i !r= cn-.-i: oj i]T pros:n.. air.ii U.=a throughout the campus corununiEy - Erre L-!

like to join Presioent steser'"9 :':Y:::-Y::T::,:: ::yi:::":.X3l"i"l"I3l'"""" "F.;::"'El :r ::ir::, :n;.1":1"";::l3l, t{: .i: LH:13"i:.3'!3,'.! "i"'ffiil';'.; ;':i Dsg-si:-:i' LJ " a-rlo rrulicnrt ;; ucrD ! ::: ir- i ry,:;::^": : dedicatlon, :; ;ff ii"H:"i : ::il;,'3'i'ffi campus oleSatigns,-Y"-T:::::i: ,==l-,t.-d 3:,'5"F:i3";,li'-5li spirit, everyone will ,.;;-;;o =:?:I

I

would

;;:!

AswebegintheprocessofresumingnormaloperaEions,we_havetakensteps|oensurea senio: Fellow for Resource Deveiopment smooth rransitlon. i-;";; asked Minni" nia.-"""=, .t a crri"r cperating of f icer ' - :o chair . and f ormer virginia Tech Execurive vj-ce ;;;;;;; this corunigtee trhat will nesponse-co**irau.. Minni;-;;;-ugi".a to chaircampus services and tshe Emergency activiiies related to *r"-f,-,:-l iistoration of
coordl-nare che opera'.ions.
r-,,, - j nn

to assist you' Whethe:: you.have process of restoratio-, mY ofiice is awailableinformation concerning sez-vices' It guestions, reed assisrance resolv:ng problems herei"gltit.a for You. please do not hesitatse to contact us' Vie are to lzou 'arro' your familie+-Grief counselors and other support -services a:-e availab}e Please con"Lact vlrginiaTechHumanResourcesiscoordinatingservicesforemployees. contact Vaiueop!ions a!ter: hours, irriormauion during business hours;
il\i q
-

540/23L_g33t to' *or"aE L-866-725-0602.

(Brush Mountain Rootn) . ^sout-h9l1fe counselors are awailable at squires student center 5 p'm' Counselors are avaiiable !o a'm' !o from 8 CenLer, and The ,r.r, t!-vitginia rech at their offices or other conveni-ent loca'"rons'
meet wilh deparlmen.-s and workgi:oups

in.:he Brush ]r'lountain room at counselors wilt be also available for Faculty and siaff times: Squires student cettcei ihis weekend durinq Ehe followlng
Saturday, April 00 a 'm' unt j-l 3 : 00 p 'm' p'm' un-uil 5:00 p'm' s;Ary,- xptlt zz from 2:00 Flnaliy, P-ease cake care of yourself. You are imPortsant to us'
21- f rom 10
:

James

SincerelY, A. Hyatt Execuiive Vice President and Chief Operating Officer

.i.

From: Sent:

Virqinia.Tech.news

@ vt.edu Friiay, A.pril 20,2OO7 5;59 PM

Tcr Subiect:

Muliiple recipients C".ortt". for Faculty, Stafi, Students, Families, Friends

Friday, APril 20 ' 2007 location for a variety of services for squires studeni center is currently the cenlral the information below for wbatever needs faculty, s*'aff and "t,,ra"rrt=. please t"t.i.tr"" you may hawe . Faculty and Staff
On campus : this weekend at Squires Counsefors and Human Resources represenLatives are available 21 - 10:00 a'm' to 3:00 p'm' and ScuoenE CenEer (Brusi1 l4ounEain Room) Saturday, April hours - faculty, slaff and their families Sunoay, ?.PttI 22'2:00 P'n' to 5:00 p.m. Afier 1-800-725-0502 by calling can access Valueoplrons at any time Monoay through Friday Counselors and Human Resources representatives wj.Il remain available irom 8:00 a'm' ;o at sguires student center (Brush Mouniain Room) and the souEhgate cenleJ 5;00 p.m. - no appoin"ment is necessary to meet ltitb depa:'"ments and Counselors and Human Resources representatiwes -are available contac! 54Al23a'1ii2 :or more -wor-irg:.oups- at r-tleir offices or-other c onveni-errf locations inf o-nat i on

Off camPus: be accessed by faculty and ValueOpcions, our Employee Assistance Program provider may staif from anY iocation bY callins ]--8 66-125-0602 and frienos are Additional resources and information for faculty' staff, parenr-s, families avallable ac www. hr vt . edu/ supportresources
.

Studenls and Families coordinators, will be The Campus Assisiance Center, which includes the Family Assistance tocated- a! Squires ln the Corunonwealih Ball!'oom offices ' Red c:oss' Represenlatives i::om virginia Tech s!uden-, Affairs and Human Resources to provj-de zations -wifl be available New Riwer coffnunity servlces, and other organi *-o 5 : 00 p 'm' Sa-:u::dalz ' inf o=r,a-.ion ano access t,o counseiing serviles l{ours : 9 : 00 a'm'

Ap::il 21 through lridaY, April 27 a day for student aci:vi:ies 24 student Affairs will- have old Dominion Ballroom open Fri hoursA9TLI 21 dt.rt t
1^^-i-n;-* !-vv
-rLr--r:J

errrr-ria.rr

,

ln-i f|lJ!rr

l

and evrr--'lt.r.Lrrg r:onri n":--

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'

Conunonwe3ltit Btll:::i'-1*::^There is atrso a Student Affai-rs Resource center in be available !o answer quesiions and f::om Students Affairs offices will representatives ' Ap::il 22 provide information: iaturday, April 21 - l-;00 p *' f3 5:00^p'm' and Sundalr p'm' April 23 - 2':- - 8:00 a'm' to 9;00 2 : 00 p.m. t'o 9 : 00 p.m. lvionday - Friday, for vT students for walkcook cor:Isel-j-ng center is providing counseling support senrices :o 6:00 p.m. and Sunday epiir 2r - 1:00 p.m. ' in appoinEmenis :-n ltccomu=- Ha11: Slcuraav, 2:00 p'm. to 9:00 p'm' Counselors are also on call 24 hours for studenis April 22 conEac:540/23L'6557 informa'-ion regarding cook counsel-ing center is also coordinating the dissemina--ion of ' edu on their website: www ' r']cc ' vt orher communi t1r counseling ::esources

cranweltlnternat].onalcenter!savailabletoprovidesuppor-"andresources!oour php interna!ionaf conmuni!uy * 540/23!-652'7 - www'uusa 'vt ' edu/ cl:anwel1/ c::anwe11 '

For more informa:ron www'hr'vt'edu' Human Resources and Beneiits' 540 /23I.9331-' p*pi"v." Reia:ions , s40 /23)'-77'12 ' www 'wor:kli"f e ' vt ' edu ' work/Life Resources ,- iialzlt-1213 ' ADA Serwices. 540/231-4638 ' s Eil:."E'"""=.; i"; lo 12.1! : 6 2i I :'Y- ."!l :'l; "*1,

;:il :;Hffi;;=-;;;;1, s+o rzzt-1'91;.*'dos'vt'edu' inf o-Iine, 1-800-533 -!!44'
ili""t7r-*iiv
eolice :j-P 1ine,
540 /

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231-64LL '

From: Sent:

Unirel@ vt.edu
' ^Pr

c'^+r,r^a' Anril 4 | , r' ?1 odllul \ld']

2OO7

t'26

PM

To: Subject:

Multiple recipients Remarks from President Oharles W. Steger

April 21,200?
Deax Fellow Members

r""" "a a ta:ri:-fv. we of tfti" last week to divide or define us ' care of one anocher, and -'oge--he: In this time of healing, it is :mportant that we take a moment now r-o reflect on our forward to " Iivent the Futsure'' Let us take "rn-^o.t" of C ommun i cy-and reaffinn our commilment Eo strive !o reject aI1 forms of Principles and discrimination in our cornnumitv' ;;;j;4i"" Toqether,wepleogeourcolleclivecommitmenttotheseprinciplesinthegpiritofour ,noito, ut Prosim (ThaE r MaY serve)'
We

of the university Cormnunity: staff, and students have united this manner in which f am very proud of thehave demonstratredour facu1 EY, -^l- e ^ai r..:, co allow --he cragic even:s are rru v v ra that we

will Prevail'

we are Hokies!

Sincerell',
Charies W. S:eger
Dr6c i i'lanf

From: Sent:

To: Subject:

Unirel@vt.edu Saiurday, APril 21 , 2OO7 9t27 PM Multiple reciPients Thoughts on resPonding io interview requests

AprIl 2L,

2007

Dear colleagues
when we reassemble on Mondav' April 23' discussion:.t:::".i^t"?-::]}.i=t'y"i:':":ti3:: LdrlE }Jreue evenr--S afe sure LU i'j*'J"iiil".. luewve" 5-ClaSSeS p:?:t":-Yn:1-.-1?::::: resume. At the Same Ih!".-.o"""::sations wili facilitate the healing how to ^. .,^,. hr.rra

H:l=:""::":::yi:
;lTi;"H"l' ffi:l':f,"::.'i:\-;:,

il!;;"";";";-;;;i-:!:*::".::: -::,,i: 'i: :i:'"*:' ^ekcd o"" :l;:: ;:":i::":;'i:'-# ffi;;*;;'1n;; il'-'" '"i'p"": ii?^T:il.:: T:",1:':":::::"1?:":" o1i?1: il;l=; "';; ;;;;.;; iE" r j-nformation "
= -r r^'r;*^F .1-,^,rr rhe media, and "il:;.=;;';;i"-J.i.r.r"o*rsEidelines abou! j-hc media. and infOrmatiOn ^:':::: 1":: :"3":1.'n:.;"I;;:ff -.,r
campus:
1-..

on

our own communications Poiicies ' First, concerning rhe continuing media presence on our

--riii nact- orl nn Mediaareneveraflowedin.,heclassroomswl.thoutfacultyperrnission.Academic be off-limirs ro rhe nedia- Noti-ces hawe been normally open ro big sateil-ite rrucks "n."iiriJ., all academic buildings sratring this ruIe. rn addiLion, the l-ast week will no longer be aliowed' -press_wilI stitl lre-gresezrt: RT:=ET..GLca4us Howewer, ours j-S an open campus and'tbe mayasktointer.vie*yorr.rfyouareapproached,itisenti:'ei1'upEoyouiiyouwantr-o -'he maj oriiy *Thanks - b;i ;; thanks ' " Bu-L kelp :-n mind that ' community and \^Iant to lec ou:: speak -Lhem. Feel iree' io "w,' ' of lhe media are genuinely concerned. "Uo"i ttt" Virginia Tech ' *V ttppotle:s know how we are coping with last week's events importan! to convelt ' These Nex!, r wan. :o share wii.h you the messages we think areto support one another as our Tech, s conlinuing efforts messages are part of vrr.ginla move forward: corn nrii-ty regroups tro grieve, heal and 1. l,ie w!11 not be oeiined by this even-- ' anafyze, learn and, ultimately, a. Fi]:st. as an academic family we will endeavor to of corununity remain our values' -rhe event. our prrnciples to some understanding of promising future-will prevair b, virginia Tech - ou:: traditions, communitry, his--ory, and ' our spirit Our moELo Ut Prosl-m itt"t f May Serve) unde::scores
rrr.r*.ion"
2

i l Ai n.rc

c.Finally,everfrthingwedoaswemoveforwardwillcommemorate,honor,andrespec-uthe -individuals af f ected by this tragic event ' . Inven! the !'uture
world-renowned research institution. "fnvent 5uhe Fulure' captures our role and Spirit aS aare and whaL we represent. When 'or last week will alcer who we rqoliri"s in the events commitment and talent of our s-"udenLs, and classes resume, our academic excellence' thefor lhe worl-d will again be apparent. liokles our clear role in =n"pi"s i posiuive future -""awill,- embody learninE, discowery and engagement ' ir", "i\^/ays 3. Ernbrace Ehe Virginia Tech Family

a.Weareaunique,specialfan,ily--moreenduringandclosert'ooneanoinerEnan un:vers:--y commun:ty. is our focus' of those b. Assisting rhe lamities and friends suppot:r ofinjured and bereaved one anocher. co the assis--ance and "rso-com*itled we los! ' The VirgI-ni-a c. We will nurture lhe legacy of *-be 32 Virginia Tech iamily memlcers
1

u

-jvrvE-

to them' botn 1: sirm=:': s Our memorials w:11 celeb:a:e their l-ives and acc omP ' Tech famj-1y p"uii" and P::ivatse, will reflect those seniimen:g promo*!_e ihe healing process tiahit,,:1).1_-^ can our intenEion to do whaLever weto beEo irlfi""r element of that process ' we are It is also a and belj-eve these messages ^^**.,n i :-rr l^le cons:-o;r our communica:ions of the Virsinia rech repulatron rtri r.s""v, ;#;;; goal ' "onttor are crucial to accomplishing that We want You to have any quesr-ions or concerns You malr have ' Please contacts us v"'i*'h ptt*otu consiruc;lve, hea-:ng Loi.ters.tions among all the everything You need Eo comnunitY. consti*'uencies ot our
We

are Vlrginia Tech'
ar:

We

will prevail'
Relar-ions

^ -1. ^v Lawrence u. rl.t- -ut-r'E,. Presrdent ' Universily Associa-.e Vice

aii;e,.tu-.*

;;.;at.

From: Sent:

To: Subiect:

Virqinia.Tech.news @vt.edu SuiOay, APril 22,2007 5:51 PM MultiPle reciPients il'th Yellow and Purple Arm Bands Are Here to Help

;;;i;"*

Sunday, APril

22

200'7

To the Virginia ?ech

CoIrtrnurllEy:

or Yei)'ow conununrEy wearing eii'her PurPle classes resume on Monoay, some members of our I help?" These PeoPle wilL on hand Eo As arm bands, as weil as some- with badges saying "May
helP
-.,6h^.-f Duyyv-

'
i-.\ ev

Those with
e

PUP.PLE arm

recoverv' chal l eng i-ng T;";-;;;;"ritts them. wiEh ""b free tro stop and speak
rhose with

are here to Provide bands are mental health professionalsit who we continue on the as .""- =1"4."a, faculty, or s:aff member may need f eel Anvone who desj-res their assislance should

*i::,:::: members of
conLac-L

t h:1tt:..?ii?::-':: Mondav a:*"'*iii":"to assist If;:TT'iT""3lEl.ffi"t""li""=i""il r";i;i;;= on *iill-o:"it+5L":1"":t:::l: . ---^r^r mh^66 a'^lrrr.rt- cFr-s wil-1 carrV volunLeers will carry
YELi,olv arm

bands and. "Mav

ffiHH:.::".5.::T$;51r"j.Iil"E:='";iiJ;"--;;;; "" rrufirDers
'

the communicy in whaiever *?Y ,t: needeC. Theseoff carnpus/ as welf as imporiant and
'':!F@11.rnay ha:'zg ''

.or ':conc el:og Please conLact trhese people wil*l-qrest-ijsns We are Virglnia Tech' We w!L1 prevail'

r

From:

Seni: To: Subiect:

Provost@vt.edu SundaY, APril22,2007 7:54 PM Multiple recipients Letter from Provost Mark McNamee

SundaY, ?!?rj-]- 22' 2001

Dear FacuIcY Colleagrues;

I'I'X'H-l;3::.::."::"':tgH3"3=lii'1"i""il-iil:F::*j-if:':"::;"il:* # ::J:: 35i'il"H"ii3i'iil'.5iil'::y*:ili";';:":J-.::,rf:i::.;;f.:ii':*i:;3":*:7 t..:: I::; "J'.i'i: ii""l"t"ia".i- "l.i I' r- have. c?mpi :.:-u :i: iluosl1'='"n :Pq::'=:: :::*:::'.53,'lI; Hi."?.#!'ftI:'ii1#l-ii.i="-"=I i'i iiu *P^f""::":"T3 :**:: i:u"3::T:":':::: :?'=ffi;:;:'"::'::m;.'i:;-;J-;;;;*iii"'-io""' s'''ppo't aJ1d uni'-v please be oPen io of f e=:s of
f
am

very Proud of 1'our ongoinS :f:?*:

!o welcome our students back- to the "1"::t?:*:.T"

tan helP us treal ' class are not Present or if You are If you nole *.-hat sEudentss who normally attend e.p"it.""t know' we will try !o nake sure your .on-..tttua about any studenEs ' please le!of anv s tudent -of Lhe special needs -t.t" ;;;-;;-;=;
.

We

will learnalotaboutou::selvesandours*-udentsoverlhenextfewdaysint'hisearly the recovex-y process ' Let's learn as mueh as we can '

-ana ThespiritofhopelfeeleverylimelwalkontheDrillfieidandmingr}-e..britht}Ie tri"nas who are drawn to ihis special place is Ehousands of students;";;Ji;;; ' embrace ' r hope all of )tou can "ot"ini"s prevail ' v,le are Virginia Tech ' we will Best wishes and thank You'
Mark
McNamee

Provosts

From: Seni: To: Subiect:

Virginia.Tech.news @vt.edu

Sunday, APril22,2C07 8:C3 PM A letter to students from the students of Hokies United
Multiple reciPients

Sunday,

APril

22

200'7

Fe1low Studen;s,

tragedy lhat changei our all- reminded of As classes resume Eomorro\t, we arei n^ lrai r^re harre the horrible the past rareel", it is the realized in srrs ! u1rrr19 one 1L campus forever. li cnere is Ap:ii 1-6, 2007, we ei !urrurL4f enou::ing sirength of our Hokie nnrnmrrr'i+ frzr. +T^lh'i I e we will never f orget FrrFn^ri.\nE can only begin to heal with the ^nnthef there will be a To remenber those los! and Eo honor everl'rone that has been affectsed'Monday, Ap::il 23' at 9:45 a.m. on untversity-wide moment of siience on lhe Drillfield rhe beginning of the momen: of silence' 200?. The first rrnging of the beLl will signify accompanied by Eire reiease of a Af Eerrr;ards, *-he::e wili'be 32 additional to1ls of th. be1l, the last toll-, marocn and orangie balloons wi-i be white balloon for each victin. Following of this ceremony ' released to sigmify liokie unity. Please remaj-n silent for the duraiion but we cannot force '-hem to On your behalf, we have requested that afl media leave canpus, in your cl-assrooms without faculty permission' if you do do so. Media are never ailowed be as media noi \lian: to speak with -uhe media, kindly decline theirvr requests. TheHories itiil you make as l vsr t! u4 -^^*^-rrr.1 ^! I'.'1r+ fellow lj59!:\i presen! as we allow them to be' Please be lhese decislons ' '^.1- vr.rj move f .'.rprhcr -5Tnere is a long healing process ahead of us, !s s .rt-i'l v !v:rv v..v- can hle beg:n :o a colrulunily, we hawe -'he strengEh fo:ward.. As is If you have any quesLions or concerns, please contact Hokies United. More informatsion avatlable at www . hokiesunited. org . vt ' edu '
r. , ,i-

The S-"udent L.,eadership of Hokj-es United

I..li!{.de?,.11...

Virg:nia Tech liews

Paee

1

of2

Owczarski, Mark
From: Sent: To:

Virginia Tech News [websupport@vt'edu]
Monday, APril 23, 2007 B:03 AM

Owczarski, Mark

Subiect: Virginia Tech News

Vireinia Tech News
Monday, A?til23,2007

Im\nryiniaTectl

il;;k;6;;di;"-ast

for Apr 23: Mostlv Sunnv, Hi: 80"F' Low: 52oF

WE ARE THE TIOlilES .'' WE WILL PREVAIL ...
families > Detailed list of resources tor faculty, students' stafl' and > Facully resouroes tor resumption of classes > lnformaiion line - Dean of Students OtItce 5401231-3787

Today's Top Story
Board of Visltors names 2007-08 studerit reps The Virginia Tech Board oi Visitors named Brennan Shepard as ur itt gi"Ou"t. student representative and Flyan 9'-Smith representative for the 2Ao7 -2oOB iti und"ergraduate student
academic Year.

Campus Notices
u.23.2007 Two university innovators bridge the gap between web and librarY resources Dairy Challenge team returns from South Dakota with toP honors
04.16.2007 04.23.2007

Open Enrollment for Health Benefits and 16-May 16

fLxible Reimbursement Accounts is April
Workshop wlll locus on proper slorage and disposition of electronic records Spring 2007 CommonHealth Program Flyer available online
More

Federal Highway Administration names hvdraulicJlab in honor of Virginia Teoh riumnus Sterling Jones

Notices

Subm!! q Ne!j99

tTpcoming Events
Monday Aprit 23, AI daY

Hilton executives to visit hospitality and tourism management classes

04.16.2007

Summer Session Registration
Saturday Apil 28,8:00 Pn

New River ValleY SYmPhonY SPring

Concert Viroinia Tech Police host Breast Cancer Awireness/Special Olympics tundraiser
More
Sunday A7ril 29, 1:00 Pm- 3:00 Pn

Events

Submit an Event

5t161?fi47

Vireinia

Techr }.Iews

Page 2 of 1

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NEWS I wwEBcAM I w MOBILE I w PoDOASTS I RSS FEEDS the rest of today's Virginia Tech News is a service of University Relations' For breaking. news, and piease visit the Virginia Tech News website' A complete list of News and nefis, notices, and events, lnformation contacts is also avaiiable for members of the media' HOME
I

w

@

2007 Virginia Poiytechnic Institute and State University

Mailing List Powered bY Dada Mail

5/16/200',7

From; Sent: To: Subiect:

Virqinia.Tech.news @vt.edu Mo-nda'y', APril 23, 2007 1'1:34 AM Multiple reciPients Message to the Virginia Tech Community

Monday, April

23

to Our Com$nrnrty Ilessage from Ehe University Relations Department Firstletmewe]comebackallofourstudents,facultyandtheexiernalcommunitywhoare reiurning today -r-o campus ' tt:IY: :l-:"T::t:::::*:.?:""H:t;:: IIl Vie know you have all received-a-larse y:"f,3YJ'ih'i-;;.;i; i"""i="Jt-r;;!-y':1,"y:-h:::^:::= i:t?'H'::l"ni:"T:l '..1=.: w'o and wriAr wE -so 5i'31"'i"i'ii!=.li.iiii"n"i."ri;s";;;";;; but bv ,H"=::: #i,n#'*;.'u' ::3i:til3 rr", by an even! *,.t truppu""i ffii";:"3"?il"3'"; all' of you thai the investigation is me i-o The police auihori-iies have askedany- j-nf remind that could be uselul Please con:ac! the ongoing and interrse'-iivo" have23l- I'77 0ormalionVirginia Tech Po:ice Depa:Emen: ' aE or The central .lnvesliga-u1""-of f it" at . as your supen'lsor' 231-641L as wel-l

'

200'l

lti

Youhavealso,Iall]sure'noticedasigmificantlyincreasedpo]-icepresenceon please f-nq-r' terrn- security issues, aqain, wort_bawe_ a]]y questiorr"-,"g;rai"g tlr. ihe virgfir'ia Tech Poiice DeparLment '
We

^rmr\lrq

Tf

are Hokies.

We

will Prevall- '

La=ry liincker

"i="-"i"t..

- - .r ^- ^ vice President for University Rela--ions

r{i&*;*-

Virginia Tech News

Page 1

of2

Owczarski, Mark

From:

Sent:

Virginia Tech News [websupport@W'edu] TuesdaY, APril 24' 2007 8:02 AM Owczarski, Mark

Subject: Virginia Tech News

Vireinia Tech News
Tuesd7v, Altil 24,2OO7

Ini/efif tbe Fuiure

ela"kibJtg'tot"cast ior Apr 24: Chance none thunderstorms'

WE ARE THE TIOKIES ... WE WILL PREVAIL ...
famiiies > Detailed list of resources fol faculty, students' statf ' and > Faculty resources for resumpiion o{ classes

> lnformaiion line - Dean of Students Otfice' 5401231-3787

Today's Top Story
Two honored as 2007 Undergraduatell/lan and'Wmnan-riif" the Year Alison A. Smith of Monroeville, Penn" and Gregory.J'.
as vlrglnla Saostetter oi Reston, Va" have been selected Year and i"Er'{iooz Undergiacluate Woman ot the Unoergraduate Mai of the Year' respectively'

Latest News
04.24.2007

Campus Notices
Summer and Fall 2007 course registation

Global Perspectives Forum to focus

intormation
IMPORTANT NOTICE regarding unauthorized. memorial apparel/memorabilia and fraudulent

on international trade initiatives
04.23.2007

Board of Visitors names 2007-08 student rePresentatives Two university innovators bridge the gap between web and librarY resources
Dairy Challenge team returns from South Dakota with top bonors
04.23.2007 04.23.2007

fundraising
Message trom the University Relations Department to our community

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From: Sent:

Tol
Subiect:

Viroinia.Tech.news @ vt'edu Tu6sday, April 24, 20A7 12:17 PM Multiple reciPients Due io the weather, memorials io be moved inside

Tuesday, t+Pr--i

24

,

2047

To: Virginia Tech ConrnunirY !'rom: Hokies United proLeci :he tribules left The universi.-} conmunily wants !o prese]:r'e a]1d memoriais f o:: our s:udenis and faculty'

at the D:illfieid

Sincerainisintheforecastforuhenextfewdays,universitystaffmemberswil].be be damaged or destroyed' we will car.efully and respecti,,rf iv *o.r:-ng Ehose it" = *rai would t.*oriai t;"^= ?ot salekeeping in squires s:udent center;i;;;;; in the Jower leve1 of ord Dominion The memorial white boards wirl be displayed temporarily Stones and flowers wifl remain on the the Ballroom in Squares-i!"J.t" Cenier. inn if-.,bi-lnt li;kie will be locaied in zhe uppe:: level of iu:-" Drlilfield, items tnal would be affected Dominion Ballroom of squires stsudent center' ;;-o1A If .you have any queslions, please e-mail hokiesunj'tedevi
' edu '

From: Sent:

To: Subiectl

Unirel@vt.edu TuesCay, APril 24, 2007 6:54 PM Multiple reciPients Acknowledgment of condolences and gifts ot support

Tl-resday, APrtt. 24 ' 200'7

To tiie Virglnia Tech Connunity: support ' a:ro l ove following the As we alf have wiEnessed, the e>q>ressions of condolences, undeniable strength of our Hokies evenis of last week has rrulY U"-." i"*"tXable. Tire Spirit has touched lhe world' of- eondolence come to our colEnunity, Ehe As the many notres, rributes and other e>q:ressionscolleges' and o;her units acknowledge rttaividual departments ' r:.niversity suggests iital .,o their r'rni;' receiwed an Burruss Hall to the universitY spe"iricaiiJ tnose made -rtems of the Pi'esident' conrnuniEy will be ackn-owledged by tbe Office intended for the families of the victims should be Notes, tributes and other messagfes L.,ife, 501 Draper Road, 540-231-3787 ' direcied to the Office of Sluoent made by vlsrtlng Donaiions to the Hokie Spiri! Memorial -Fund may be carling 800-533-1144' oi bv i.tlp'7ztt-.vt.eou/tral.;;7;;;t;i;1-fund'php'

offersof*giftsinkind.shoufdbedirectedtosgeve'clarkinuni.versity.Dewe}oproent { cla::ks@v!. edu, 540-231--2813 and record all names and addresses of A11 in -.he Virqiinia Tech comnrni:y are asked to save archived, and at an appropriate tl-me and well wishers. This inior:*-,-ion wilt le .oii."a.a will be sent to the thousands upon universiry response -.he fuEure, .na o!ii.i-l in Lhorrs.rrd" who liave supported us durlng this time '
)

Thankyouforyourcontinued'strengthandresolve.WeareHokies.Wewillprevail.
S

incerelY

,

Larry Hincker Associate Vice Presl-dent for Univelsity Rel-ations

From: Sent: To:

Virginia.Tech.news @vt.edu

Tuesday, April 24,2007 1C:00 PM
Muliiole recipients
Stayrng informed through Virginia Tech News

Subiect:

Tuesoay, APril- 24,
6^ 'I O -L^ LI.IC r7i--;ri= V I rrr.-La.
-J-

2007
I

.Fanh vv!sr$r'. a.fim1rriiv: er I Egar

evenls ' Virginia Tech As r.re continue io move f orr,v-ard in the faCe of last week' S tragic news anc information for of News (www.vEne\^/s.vt.edu) i will continue tso be a central source
_r.^ Llle \7.i *^i r i > T16..11 ..lrql,n vr4lrLurrt V f:9-r--cl -s-rr -1t eJ

homePage and lzi r.ri 1,1i F Students, faculty, and staff are encouraged to visit the universitsyoailY e-mail Virginia Tech News Tech News websi-,-e da;ly, and to sign up f or the please go injormed of che lacest campus news. To receLve the daily e-mail, vers:-on to (see example: HTML http: //www.vtsnews.vt.edu/emait'php and srgn up for either Ehg only (see: 1-s ample ' html) o:: text h-,- tp : / /www. vtrnews v! . edu/ emai 1/ HTMI,-emaihcEp : / /www. vLnev/s vi . edu/ email/ text-email-sample ' :xt ) ' event open to the In aod:tion, the conmunl ty is encouraged to post all h:;p: s/ wwvr calendar universlty / ' r'-- ' eduzmain 'php ' -\., i-n f he Univers:iy EvenE Ca-endar, iound a! -shar.ed virginra Tech News website' onlv and highlighted on the be ;;H;';'.";!a-irJt"--*.v posEed to the evenls sponsored by u-nrversity departmenls, clubs, and organizations may be Univei's:r1r Erzent Calendar '
.
.

ouestionsregard.ingVirginiaTechNewsmaybesenEEoV?nevrsBwt,edu.

From:
SEnt:

lo:

Subiect:

Unirel@vt.edu Monday, April 16,2007 9:50 AM Multiple reciPients PLease stay Put

A

gunman

is loose on calnpus.

S-,-ay

in builCings un-'i] furgher no--ice.

ScaY away

windows

From: Sent: To: Subiect:

Unirel@vt.edu Monday, April 16, 2007 1Q:17 AM Multiple recipients All Classes Canceled; Stay where you are

Virginia Tech has canceled all- classes. Tbose on ca$pus are asked to remain where there are, lock their ooo:s and sray away from windows. Person's off campus are asked not
r-

^

^.rnfrrr

c

From: Sent: To:

Subject:

Unirel@vt.edu Monday, April 16, 2007 10:53 AM Multiple recipients Second Shooting ReDorted; Police have one gunman in custody

F-here has been a in west In add::lon r-o an eariier shoo:ing "odayin Norrisanbler Johnston' Haii' shooting with mul-r-iple viclims r"flipi. Police and EMS are on the scene' continue police have one shooter in custody and as parE of rouElne police procedure, they t'o search for a second shooter' unEil' further All people in unrversity buildings are requ-:ed Eo slay inside All en;rances to campus are cLosec'

i

From: Sent: To: SubleqJ:

Unirel@vt.edu Monday, April 16,2007 12:16 PM Multiple recipients Counseling support available

(par: coulseling ts available in the Bowman Room in tbe Merriman center wiro seek assistaace following today's events ' co6plex) for empioyees

From: Sent: To: Subiect:

Unirel@vt.edu Monday. April 16, 2OO7 12:42 PM Multiple recipients Staiement by President Charles W' Steger

President Charles W' Sieger Shooij-ng at VlLginla Tech / Staiement by

Theuniversltywass.-rucktodaywithatragedyofmonumenll}nrogor'.?::...Ih:I:^werelwo and The-univer=i:Y t:..::::ked shoo-r_ings on campus.-in each c-ase, rhere-;;;;'faialities. ' horrj_fiedthatthiswouldbefallouz"campus.rwanttoextendmydeepes!,since:'estand There are to *r. tamrlies-Ji tftese victims which include sludents profouna most "l"nputfriu" 22 confirmed deaths ' of vicEims' The virginj-a Tech Police we currenLly are in the proeess of notifying fa:nilies ---he vic'-l-ms arebeingassistsedbynumerous.oiherjur-isdictions.crlmescenesarebeinginvestigiatecby -eotice, and strate poii"". vie continue Eo \',/ork to iden-'ify r-he !,Br, universl-ty lcss over this covey my own personal sense of -lrraimpac*-ed by ',his -.t";;at ' r canno: begin to H"i"oi= act- Tbe gniversity w1:-l immedia"ely iri. senselessne== ot srr"i-ri irr"oo'pr"rr.rr= identified in Ambler Johnson and :he set up counseling centers. so far ".rrr.i= rru.r. l".r cookCounselingcentertowoy.kwithourcampuscor[nunilyandfamilies. Here are some of ',-he f acts we know: A!about'7:l5a.m.rhi.smorningagllcallcametoEheUniversiu'Po].iceDepariment viciims ' fbere were multiple shootr-ng concerrrr=,g an ewe:rE in 'West +nnl:er .lolmsion H"f:-' hours laier ;he univers i ty rece:ved tro !{hile in the process of investigating, d9-r;11!3 "u""1 reporLs of a shoolr-ig-i"-No'=is-Itatl' ry:1'll'l{.'ill?li"t; Y::;iT: :i::rffi:} rn lne regr'o' L'e !su=rvs s'L'le+Ysr'vr titsportea to various hospi:als in Uhe ifi'nediate area
treaEmen:

Wewi]lproceedtocontactt.-befamiliesofviclimsasidentitiesareavailable. the remainder f or the -Lodav ' Al-1 cl-asses are canceLled and the r:'niversiEy" is "]o::g-f:-L Theuniversitywillopentomorrowatsa.m.butciasseswillbecancelfedonTuesday..Ihe bu:fdrngs poli-ce are curren.'rv-l-,tg:-"; ;he release of people from canpus rnn at v:rgania -;"*";r;r suggested to meet at thecassell coliseum Famiiies wishing to reunite with t,he students are a-L noon at ituesdayl r-he tragedy ' Tech. we are making plans ior u "onrro"ulf ;; *,he university corTununi ty Eo come a.g"t;"t to begin to deal v"lEh f or

From: Sent: To: Subiect:

Viroinia Tech News [websupport@vt.eou1 Mo-ndav. April 16, 2007 9:52 PM

Owczaiski, Marr Virginia Tech News

occurred on Monday, APril 16, there Irue to the tragedy on :he Virg!'nia Tech campus that 17 for Tr:esday' April ' roiif U. no vT News Daily E-Mail canpus operating schedule, incidenEs' For updated informalion relating Eo the shooting href "hEtp: the . vt . edu/ " >Vlrginia Tech / / wr,vw please visit- -'ire <a = and other unlverslEy events,
homepage< / a>
.

list subscription: iie foiiowing rnformalion :-s a reminder of your cu:rent mailing You are subscribed to 'Lhe following !-ist: Virginia Tech News using ;he following email:
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From: Sent: To: Subieci:

Unirel@vt.edu Monday, APril '16,2007'10:00 PM MultiDle recipients Pianned Faculty / Staff Evacuation

Drillfield are asked to Leave Faculty and staff located on ';he Burruss Hall side of the lfr.it ott:..e and go !:ome immedia:ely' a:e MemoriaL / Eggleston HaII side oi che )r:lffield Faculty and staff located on i-he viarhome at i2:30 p'm' ;;il4-i.-1;ave iheir ofrices and so

From: Sent: To: Subiect:
rt] !! -^.ini v 9 41:rs
4!e-_ = 'l'a-h

Unirel@vt.edu Monday, APril 16,2007 10:00 PM Multiole recipients University closed today; classes canceled TuesdaY

will has closed :oday Monday, ApriL 16, 2OO'7 ' On Tuesday' Apr:1 1?' ciasses be canceled. The uniwersity will r-emain open for adniinistrative opera-"lons ' a! noon' There will be an additional univers ily stsatement presented today a::e un";il police execute _pi..sua All stsudents, facultY, and sEaff are requlred to stay where theyfurther ln:ormation wilL in effect today; closing tiff fe a planned evacuatrion. A be for:hcoming as soon as police secure the caflttrrus. .F^n^r,er.x,r rh-*e wilf be a university convocaiion,/ cez'emony at noon at Cassell Coliseum' The rna.--h }l= e been desigiated as che site for pa:ents !o gather and oblain vr!Ytlrfq aL r7.i *-i h; ^
-L,lul

informatioI1.

Owczarski. Mark
From: Sent:
Unirel@vt.edu Monday, April 16, 2007 10:00 PM Multiple recipients Planned Faculty / Staff Evacuaiion
.Lea

To: Subiect:

are asked :o Facully and staff localed on the Burruss Ha]l side of ;he Dril].field thel,r affice and go home irmnediately ' FacullyandstafflocatedontheWar}Iemorial/EgglestonHallgideoftheDrillfield io leave cheir oflices and go home at 12:30 p'm' ""X"a

...

.:.

From; Sent:

To: Subiect:

Viroinia.Tech.news @ vt'edu Tu6sday, APril 17, 2007 9:24 AM Multiple reciPients fiitrsitv Communitv Regarding Campus Tragedy

ffifi;ftt

TuesdaY,

APril

1?

VlrginiaTec!]conElnuestomourn'..helossof33membersofourcorrcnuni:y.Asv'emove ioti,.ta, we share the f oli'ohtj-ng inf ormation:

VlrginiaTechwil]cancelaI}classes-fo:therernainderoftheweektoa}lowstudentslhe assisr;;;-";-;;.ded. The u:xiversitv will re-open some that Eime -uhey need ro sr;;;-";;-seek wednesday, - April 18' understanding adrniniscrative operalions beginnirrg aoroitor, week to grieve the loss of off-thil rake-additi;;;i;il" -we faculty and sraff r*;-;;;h;; i"ait'ia"-r employees !o comrnunicate with their ;;;;";; ' feLlow col-leasnres ""i "srt of the vreek ' superuisors of ttrerr sl;;A;i;" for the balance Wewi]-lcfoseNorrisHaI]for!}reremainderoflhesemester.Staffarecurrent}yworking faculty offices ' to arrange al:ernatrve*i o"ttio" for classrooms and Counselingando:berresourcesareavailableforstudencs,facully,andstaff.studenis aii-Io.,i".i"i" wj'Il be -vtiIable for extended may receive counselinl'.i la"co*.= narr An'rer 'Johnston for residentss hours. counselors ,iii ;i=;-;."r".ii"ur"-i"-il;i to ttle Br{l'sb 'Moustain Roon in sqtdles Bnorovees may receive needed support by arolnq

saia."a cen:Lr -.hroughout Ehe day' at 2 p.m. at casserl coliseum' This universiEy wlll be holding a convoca:ion ceremony come togeEher since the lragedy to Tbe tifr wiII be Ehe firsr tGe crre viiginia r""i-""*"""ity presidlnt Georgre eush' first Lady Laura Bush' ttrat time, share our collecctvJ "ortor. eLmembers;'";;-;;;;a of visitors, members of the clers1'' and Timorhy Kaine,-ui". ratne Gov. messages of condolence to the f arnily Gi ovanni will our studenl--s, and p""i-sitti tota" of hope ioshareof us as '!'te move forward past Lhis all friends of r-he t'ri.tli" uta
cragedY

Againweencourageal].membersoft'heVirginiarecirl.o3allltytoattend'Shouldthe on campus cable stations' coliseum be full, ai't-""""i will be broadiast at iarge. coniinues -'-o struggle with these The virginia Tech colununicy, and the vro:rcher-p in thac healing process ' horrible eventss. we hope t.nese sEeps will

1

ttl;&r:.arErrril;jli4-4ad*rl,icA*..l

i..r

':

.<{*rt'

From: Sent:

To: Subiect:

Viroinia Tech News lwebsupport@vt'edu] Tu5sday, April 17, 2OO7 1A:27 PM Owczarski, Mark Virginia Tech News

April 16' *-here that the tragedy on the virginia Tech campus April occurred on Monday' llr. 18. be will- "o no VT Netrs Daily E-Mail for Wednesday, i- L'a ch^,.\f i r'rr i nr:'i dents, the ca.flpus operaling schedule, For updated information relating to tlf l; Dlrev u4rf!, rr'v4ee' Tech homepage a'r hitp : / /www ' vt ' edu/ and ouher university evenEs, please visit the Virginia
The f oilowj-ng information is a rera'j-nder of your current rnailing You are subscribed to -'he folfowing ::st: Virginia Tech News

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Froml Sent: Tol Subiect:

Unirel@vl.edu Wednesday, APril 18, 2007 8:29 AM Muftiple reciPients Threat at Burruss

hatl repor*-ed that suspicious,actrvity was :n burssuss unf ounded ' itr"i. a"ttt w-as determined to be

It was

.

Po1ice reponded

'

The

From: Sent:

To: Subiect:

Provost@vt.edu Thursday, APril 19, 2OA7 i:12PM Multiole reciPients Letter from Provost Mark McNamee

APril 19, 2007 Dear Facul-,-y and Staff Colleagues: e1!s ri! vtani to EnanK vou for rhe Eremendous I vrani to Ehank you ril! crisis. s''s4'u suppor! v?: -t::-l:::i*":":: i'is horrific shooting :::-?:*":;:":?:rt' -"air", we lost frve f acul:y members :.n aurin-g this l."1, -.. -6n1.\6r :nd ? ? siudents
ThursdaY,

33!l'l'li'"EEiil3""i;".i.'iil""o"';;;; ;;";";;;.-i''3-1i::::o^T"*i'-#u.3:":::3"::: il,ii;"";;;'""-;i-;::::;t_^'l:_l=::'.:,_::.*,'
ixSli;"'L3"=:";;
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4ee'_'

3: ::yi:ment or our i::5;i;Tti'Enl""IiJ;""" ;:-.;;";;i;;:- in" :::":g::i ^:'::"fl :^n* ::ffi?ffi:"i': 5::l:':3##'il="?"iii"i# ;;; "'i"'s"ii"u1-' q3 "!3:ii" ::^h:::'::-:::"?":l ;::iffi"Hffi"li'.;:#illlii"li='ii'Ili"J"il;n' irie vigil: T1.'ll l,:::?:?: ;3;"";:":: we are |!';:$flil!;'#"";;',;i'"=Eiiiii,.i;;;;;v"bors'or rhe 1o.'"'-hat is virginia rech' 1ri r n'onh
v f!

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I am sitLins aE mv computer for the first tj-me "il:".,Y:i3Y.'t:T:??-=u^]oT"i?5t "o lnil.=li'il3n"i"t"".-iliTl"=*rii-v""-";-;;;";i9: *I i"ti:i"l^::::::":: :l: *:1i:" ;:H;";:,':::.iti:;"::';;.";;:";; Tu"6:l'-tylll::, *::"1'n' 3!i5l3i3: ?;;:t:'#Jirii='i.'il'"i ;-';;;;;eJ aeatr's..t:.TTI-:T:::-T'q";i,*":":;";lrope =d-:::"?::?,:"*:H"?:uii untir il1at moment' a slinmer of riie' i3l'3xl'3r'iil";"ii=i|$:"$;

";"';;";;;-;i."q/ ' j-n one plece w"s tfr. on1y thing holding tarnj'lies the media iirst' ofEen the I am distressed that so many of the consounications come ehrouqh make the lnformation available ' our media reveals information before vre calr t""p"""iurv inEeractions with the medj'a' students have been :-""i.aftrv sophisticated in their
Thisnotew!11bet'hefirstofaseriesofnoteslwillbesendingt'oprovideyouwith ongoingupdales.Thewebsj-teisbeingusedintensivelytoprovideasmuchfaclua1 e-,-c' breaking news, information as poss ible-i.garai"g funeraLs, memorial services, ti: devefop I have been working wlth "he coll-ege deans and ehe dean-of-:h:.?::::":: ;::::l : :il""?"::'Xliiiill :id'p;;.;;;;-i; vr d :,EL lJrj..v-r-e:n:-'::yl"l:: ::^:+::'::^":":':P:uu;J: and we
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:"::: H":':-:Hfi; 3.i ;;-;;;Iipi"=-'iir ".".::.-=:y:^::: ::::::".:":',::: :::":ff: :flffi ;::"i :;;H:"=;'";":;;'';;;-;;';-;;'-y;r:-:' g:i:n^;ll::".::-:':":":":u'::: ;1"";::l:=ni!irl."iiii"t'"J'"'"a'"iJ+:::*=':^:l:::: T:":,,i :::"::.::':::i' ;:i::'::: o,ji'niii'I"";;;;;';;:'"!-*i"[-ii:!{":i::l^we fi3'*'il" ffiH:ff: :::::::',:':.':}:.::lT:ii:hr.'\tidewir-1 in :?.ffiH,:Ii fl:":;:,1:":;;';;.-i."Hi"n and recovery.process--^ dj.fferen! v,ays. -'t -^ aainzr i-.r i. Xlit'Xl':":="iy;:i;'jiil:=","= ;";;;;;;';-::ry41"1":::l -yi ?::.:::: Y,?lln.:: ::::::: 3i.::??:"ilIi"'iiu'iiiEi#;""F; ffi;;;j ::.::l-.*:",'.^:l'^i:::?:::,:i"1.:n:"=:u:l;" :f i*".3"::$ ;il:.$:;*i:;n1;*;""i"el-'v 'iti"' yiii.Y?'I":t:::1o-:'1l :::"?:il: ""u il:u$I"':.:::l"H'i!]i-" '."'il'ii*I;;;; irourems. o',e wirr all need to be sensi.ive'
f1exible. creaEive, and fair.
I

ild;

awarded degrees posthumousLy by A1l, of the studen--s whose liwes were taken wili bethe coll-ege, depar--mentaL, or graduate be .r.ra"a a"iir-tg Vrrgi.nia Tech. The degrees wilr majors of the sludenis ' sch6ol cerernonies baEEd on che

rhe:'e wil-I be several revlews
reVieW

ana,w:lt-la'i::-Tillll3;one"soar ;f':J:;i"i"lil!i''iti;";.;i"";= neeaea ""1.9i :Y:"-t-:.i"::":.?::1J::?-:n""::":3iTt?;:s ii';iliE-lJi; ;;;;.;-;;";;:;-";; Tecn ano a'preveqr ,,v \'rrvslllvt rv-viisi"i; *'Jt tl.'l:-:P::-:.:T^-:"1:"?;:i3;,fr reguested,by. VirgJ.nla tech and approwed bv G?verl:r Y:l: yiil^::?lrt"u
indepLndent personal despite sltuar-!;n. - futly ^1.\ia^f i\* anaLYsis a €.,r r' objecc:ve analwsis of the ,.r". what weFanilie; :omembers, help others preveni or :espond tc learn qrief, hawe exPressed a des:re fo :?;:":H;=;;-;ril'ii'v,-';;h;;;' rh' Siiii; their loved ones died' We ;ii*;;-;";ititit'g i1;:'A:".::^T:'-::: we can to provide as much detaii as of how t'-helr

of the entj-re -;;";-';;-;.;-iue.

r'*i'i'"

:::l:''::"

possibl-e.

1

. .: r

of messages from friends and colLe3s"""-t::T:^ received an ovel:Tthelming nurbe: f;;"'';;;";i-lends and correasn:es' rhe outpour:'ns "i-Ji-""i" You are."1"" !:=Tg world. is reassurfng l" cn-i " rime of r::ageoy ' support and condolences can be strong, for orre ano:her' Togeiher we care of yourselvt"-Td lool< out P l ease take resilient, and successtur '
We are

Virginia Tech'
l4cNamee ^-.t

Mark G.

UniversitY Provost Vice President lor

Acaderni

c Affails

ia.*-tt-i*-'|-.,,.,n:ia,.r.:.,

From: Sent: To: Subiect:

Provost@vt.edu ThursdaY, APril 19, 2OO7 1:24PM MultiPle recipients lett.t to Students irom Provost Mark McNamee

ThursdaY, AP:rI 19, Dear virginia

2007
:

Tech Studeot s

c9u1]99' :?o*1tT:lt,lttttn we are very proud or vour support'our failen sEudents and faculty members atld -ellel-r fove ana gtriet- for e>mressions of and frienc's are rnspirins' ;;i1;;; 1:he resunrption of cfasses on On a practical ievel, we have developed-p:rnciples :: ry19:j ability to make choices from titi' tht the April 23. lie a::e ptot'iiits you'wane stud;nts' each class ' uo handle it"it ]'ou options *o"l

tlld

this tragedy:'19"t

multiple

Wehaveposteddetai].sonthevi!.ginia?echhomepage(i"'ww'vt.edu). Yourwe].fareisaveryhighprj.oricyfSlus.Flexibllitywil]becheguidingprinciple.To additional ' t will-prov1de avoid overloading th.- =ysl"*, I am keepinJ"iiti=-tt==tg"- =ltotl itrior*"t:'ot ghrough lhe web'
Dtssertacion Wesincerelyhopeyouwi}lremainengagedinthelearningprocessnomatterwhichoptions and apply-to rtl],llrrit "i*"ii-.ipi"-io"'-ti"tts' vou choose. The p:r!-ciples *o'aii:-ta bv the Graduate school-' lhesis deadlines h";;-;;;
Bes: wishes.
Mark
McNamee

Unive:'siEY Provos:

From: Sent:

Viroinia.Tech.news Multiple recipients

@

vt.edu

Tnirsday, April19, 2007 2:49PM

To: Subiect:

6J,iii;i"s,"srpport

Resources Available to Faculty and Staff

To Virginia Tech Faculty and S'"aij:

around campus to Suppor! our conununity in There are a number of resources avaifable on and

dealingpersonallyandcollecEivelywl:huonaav.sevents.Moreinformationcanbefoundcy contacting any of the resources Delohr' Thereareaisoadditionalinforrnationalresources,incluoingspecialinforma:ionfor p"t""a" and teachers, a: w!'tw'hr'vt' edu/ supporEresources ' Faculty and Slaff support resources:

Counselorsareavailableatsquiressludentcenter(Brushl.{ouniainRoorn),Soulhgate p'm' center, and The Inn at Virginia Tech lrom I a'm' to 5 and workgroups at their offices or olher counselors are avaifable io meet with deparlments convenient ioca:ions hours; after hours' confact con-'act 540/23!-9331 for more information du:rng business valueoptioDs at 1-866-125-0602 ' staff in.lhe Brush Mountaln room a-r counselors w:_11 be also available for Faculty and during the foliowing times: Sguires student c"ttJ.i-t"i" weekenduntil 3:00 p'm' 21 from 10:00 a'rn' ;;;;;A;y, April z2 ftot 2:00 p'm' until 5:00 p'm' !"ra"v,'aptil

Owczarski, Mark
From: Sent:
Unirel@vt.edu Monday, April 16, 2007 9:25 AM Multiple reciPients Shooting on camPus.

To: Sublect:

th:-s morning. Pofice are on A shoo-'lng inclden: occu::ed at West Amber Johnslon earlier Ehe scene and are investiga:lng' are asked to contact virginia Tech The unlversity co[filunity is urqed to be cautious and

Virginia Tech Police aE 23I-64L1 s:ay af-tsuned to the www.v!.edu' we will post as

Pol.tceifyouobserveanythingsuspicfousorwithinformationonEhecase.contract
soon as we have more

information.

,

.-

\zirginia Tech News

Page

1ofZ

Owczarski, Mark

From:

Virginia Tech News [websupport@vt.edu]
MondaY, APril 16, 2007 5:55 AM

Sent:

To:

Owczarski, Mark

Subject: Virginia Tech News

Yirei+i*.Tg:lr Monday, April 16,2007

News

WfireiniaTee

Blacks6urg forecastfor Apr 16: Chance Rain/Snow, Hi: 50'F, Low: 33oF

Today's Top Story
Torgersen, Durham, Whittemore halls to open 7 a.m. Monday; $5'000 reward ofiered
Three university buildings, Torgersen, Durham, and whittemore, have been closed since Friday because of a bomb threlt. Police have swept the buildings with -search teams and deemed the building suitable for use beginning 7 a.m. Monday' April 16.

Campus Notices
04.16.2007

Federal Highway Administration names hydraulics lab in honor of Vlrginia Tech alumnus Sterling Jones
04.16.2007

Open Enroltment for Health Benetits and Flexible Reimbursement Accourits is April 16-May 16

Students invited to a World Cafe Forum on April 19 Spring 2007 CommonHealth Program Flyer available online
More

Hilton executives to visit hospltality and tourism management classes
04.13.2007

Statement by Virginia Tech President Charles W. Steger regarding Girls Gone Wild
04.12.2007

Notices

Submit a Notice

Upcoming Events
Wednesday Thursday

Blacksburg, Roanoke, and Vlrglnia Tech to use of biodiesel fuel in vehicles and power equipment
04.12.2007

Apil

18, 7:30

Pn

Rat Pack Encore: BroadwaY Review

Apil

19, 10:00 am- 4:00 Pm

Latest resource on biodiesel fuel available from Virglnia Gooperative Extension
More News

Earth Day Fair
Saturday Apil 21, 10:00 am'2:00 Pm Fourth Annual Dog Walk Against Cancer

More

Events

Submit an Event

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MOBILE I W PODCASTS I RSS FEEDS Virginia Tech News is a service of University Belaiions. For breaking news, and the rest of today's neirs, notices, and events, please visit the Virginia Tech News website. A complete list of News and

HoME I VT NEWS I WWEBCAM

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5/1612001

\trginia Tech Nevrs

Page 2 of 2

media' lnformation contacts is also avaiiable for members of the @ 2007 Virginia Polytechnic lnstitute and State University

Mailine List Powered bY Dada Mail

5lr6n0a7

Unirel@vt.edu
Monday, April 16, 200i 10:53 AM Multiple recipients

Subj,ect:

Second Shooting Repc,rted; police have one gunman in custody

mrrltinlc

In a.dCition Lo an earlier shootins L.oc:av in WesE Ambler Johnsion, the::e has been chnnrina .'i ,,*ch mulriple vi cc inrs in Norris lial-l.

a

Police and EI\IS are on the scene, Police hawe one shooter in custody anc. as part of routine police p:ocedure, they continue to siearch for a second shooter.
All neonl e ir-r rr itrarsitv buildinds ru_rJu
su: D

rrF
o.J.e

rF..r.,,i ___*_+-y

?a.q i^ ev

si-arr

i7laiA6

trFl- il

_*rcher notice. -_,-__ f',.

AlL entrances to campus are

cl_osed...

Frorn: Sent: To:

Unirel@vt.edu Monday, April 16, 20A',' 12:16 pM

Muliiple recipients
Counseiing support avrilable
r5 f nr
.t

Subject:
rr^.,-.^^1..i-surrrD=r-!r.r9 nnmrr'1 ov\

avaj-lable in tbe Bo\,rman Room in the Merriman center (part. or the aihl..i employees r.{ho seek assisl:ance following today," ".r.rrt"l

L:i.{:

Frorn: Sent:

Unirel@vt.edu Multiole reciDients Staiement by presidert Charles W. Sieoer
Monciay, April 16, 2AO',, 12:42 pM

Subject:

Sico=t-ng at ',--::g:-n:a lec'n / S:atemen: b1, p:esiden-_ Cha:_:s !i- S:ege: The univer:si;y was s!:uc]: -'oiia' wirh ;r :raged-uof :\to shootl-Dgs on campus rn eath case. :heie r.t= monumenr,ar. proportioD.s. There wer.:: and horrii jed :hat :his ' would bef al-L ()ui- camDus. :.J-iiar"" . rn. urriversi:y j-s shcr:: !:tr:l T vrant ;o exienc my deeDesi, s!nc€:.I :.s;1: s1'rnparhjes :o :he irrmlries or ri:=se-vi!-.rms wbich inciude siud.:nr.j: ;13.:r=.n;;t:Hpi _ rlT:3d iea:hs. :a ur:rr.:_
Lie surreD:ly a::e in lhe Drccess of not:ifyj.ng famrl-ies of victims. ?he vr::grnia ?ecl. j-ce a::s bl:ing asslstsed by numerous other ju=sdrcrions. scenes a::e being :nvestiga;ed br' rh:_F=, "rrrn= co:rr:.nue !o vrorl: r(:, r4re :-i::-r::f1' rhe viclirns. J-mpac:ed-bl. -universi;v-1,,r.r.", ;;-;t;;;-;;;i... i:-agecJ,. f cannot b€ =L,_"sense of tos.:; over ihj-s senser-=i"o""" ;;-:;:i :: correv. mv own persc)..riJ i::::-::?t"
Fo]

un:-vers:-:y

*::-r

:*ffiii.;";:i *l;i=:ohason

=: immea:.ateiy set up-;;::.;l;l ::"iff:y;:":::':*.:::'**:;j:.:;;-;j;;a"a iu.-iroo:. coio".rio;-i.;;., ro wcrk w:.:b our

campus

Iiere ar€ sotn:; ci tne :acts we know: n! F -L^-.,.L aDou; -/ ; -r-:' a ' m. :his morning a g1-1 .cal-r. came io the univess:_ly porice De'ar:ment conce::ning arr event ir west Arnf,er Jolu:sion IIa1r.. Tixere were mu:--,ipJ-e shoo:iag vic:i.n.:;. !{hr-re :he process-oi iSvesgigaring, alout :wo i;;., Erle universiry receiveci 'o repo:ts of a shooting in Norrj-s-Iialll rhe porice ;;;; ir..ii.a"iy :.esponded- \zic:ims have h";pi;;i; in che immediate i.". che resion i.o rBC€aV€, *::r;;$=:.:=:Sj:.va::icus '." we wil] D:'o:e el :o coni-act the f amilies oi rri. ctims as identrEles are ar,-airabLe. Al'1 classes are cancel-Led and t-he university is crosed ior ti:e ::emainder io:: lhe :c:Li:,.,,. The un:'1'ersity w111 open E omorror,r at g a.m. bui be cancerled on ?he poi"'ce are cu:tenlly sragrng riJ.l=ru-"";i "i.""u=-rrtl p".pi"-rrJi..*p..r" burldugs. ru"sa";., !am:-li-es wishing io reunite wiah ihe stucienis are. suggested co meet at vargrnj'a Tech ' v'ie a:e mairing pJ.ans f or rrux a ccnvocaii on - iornorrc, (Tuesday)the nccna! aa ror the unlw-ersitl'-"lo'rrr,..y ;;-;;;.-I.J"in=, io aE :f,:=:;:r;fiseum besin io dear. v.,r::_.

.,'-i*J'.'p.,a.ll}.?.'

rrom:
Seni: To: Subject:

unrfelrayi a^,,
M_ujtiore

campus

APriJ 16 )^^., a ^ ' ,u",oi"n]. ", 4:31 pM

u;;;;; ;,

V_-

shccrrnss

:*1 ffi 'ln^u=' ji, Jr',,,;, i; l;i:J.X d: y, Ao' i i . _ u All studenrs .r. .-^-ged tj,1,-:.tlu.l.. arA "1 ,rrj=, ;o coniasc . t'*' g".r."iinJi"se1l rnajv:ouail-J:="ji3:o a. .""a_^- l rhej: '';:;.J;=;Lcassell 3'

_. r,useDEial personal
coLiseum coLlseum

a:

-strudents, iacu r r.,

==rro "a_-., J;i"'=*"'.=-;1'l*"*""$:i-."-T[ff:=ffo",tii""Tu^_rnrormarion

,,,*^

"='= paients as sooE ;.s pcss-ble to -- reL Enem i:nc: 'EL ihem

a: 2 p.m. (a r.i.nrc: a
:

par:e':s wi.:h pa,:en-,s wi:h ,concen :onee:": .:" rndividuarb ,",;;::;::J::'.rr

-=;:.i:Tf: sno-r:r jiii"iririi, ,,elr.-.c ' "r ud1'r :F:;,;T;;i;i;*l:,ai1l;g"r,;;i"n;"i.== tr,u Dean or stuaenr
o'=iice at 540-:31-3787. have been ta,ren !osarea hospi:a.Ls.

".:r;hir*";l;;i"";"i1.

Thu,Jun t4,2OO7 6:12

PM

Subject: RE: Cho's medical/counseling records Date: Thursday, June 14, 2007 3:21 PM From: Hincker, Larry <hincker@exchange.vt.edu> To: < RBowman@timesdispatch.com > Conversation: Cho's medicaUcounseling records
Contents will not be divulged. They are still protected by the custodian under HIPAA. The release was specific for us to provide to Mrginia Tech Review Panelfor use in its deliberations.

Larry Hincker Associate Vce President University Relations Mrginia Tech 314 Burruss Hall Blacksburg, VA24061 540 231 5396 hincker@vt.edu

EVi$niaTedt - lnwnt thcFuErn

From: RBowman@timesdispatch.com [mailto: RBowman@timesdispatch.com] Senfi Thursday, June 14, 2007 11:23 AM To: hincker@vt.edu Subject: Cho's medical/counseling records

Lar:y -- I understand Tech has obtained a waiver to release Cho's medical and counseling records. Can you tell me when you got the waiver? Who you got it ftom (mother)? \[hen you'll turn them over to the panel? And can you divulge their contents to me/

Eagerly, eagerly waiting to hear fiom you,

Page 1 of 2

WVlrglniaTech

Unlversity Relau ,ns
105-C Media Building (0109) Blacksburg, Virginia 2406'l 540/23 1 -9054 F ax: 5401231 E-mail: csquare@vt.edu www.vt.eclu
\

iir l r";,";;
' l-'

i

nr'"

1

". ",,*.-""-

-,-lrj

L;

Iuly 12,2007

To:
From: Subj.:

Deans, Directors, and Department Heads

(1 v Clara B. Cox Director, University Publications Thank you cards

Larry Hincker, associate vice president for University Relations, has requested that individual departments, centers, institutes, and colleges acknowledge the gifts received as a result of the April 16 events. To make it easier to acknowledge these gifts, University Relations has produced thank-you cards
that we encourage you to use.
Please contact Phyllis Olinger at phylo@t4.edu or call her between the hours

of 8 a.m. and noon Monday through Friday if you would like to receive thank-you cards for this purpose. Please tell Phyllis how many you need. We will distribute the cards on a first-come, first-served basis until the supply has been
depleted.
I nanK vou.

Invent the Future VIRGTNIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY
An equal opportunity, aflirmative action institution

.

.?

a.j.&ijiai;b,&\-

Page

I of2

From: To: Cc subid!
AttacfimcnE:

Sarah Thompson [Sarah,Thompson@crisiscare.com]

Sene

Mon 2007-05-07 19t57

amyadams@vt.edu; Osborne, Mary (Beth) Kaufmann, Rachel; Joyce Nelson Tuesday, May

I

Here is the schedule for Tuesday. Please change as needed.

Specialists:
9:00a-5:00p Susan Owen: 540-91 5-6472 Wanda Osbum: 540-355-1720
Bill Gamble:

8:45a€:00p 7.45a4'.15p

5404214408

Schedule:

8:00a{:00p
8:30a-10:30a 9:00a-12:00p 11:00a-1:00p

Bill Gamble Bill Gamble

-

Bumrss All dav Burruss Housekeeping Staff

Wanda Osbum
Bill Gamble

-

Service Leaming Center

-

201 Major Williams Hall

-

Office of Senior Fellow for Resources Development

-

400a Burruss

Squires:

9:00a-5:00p Susan Owen (She will go directly to Squires)
12:30p€:00p Wanda Osbum

Sarah J. Thomoson Response Center Supervisor Crisis Care Network 2855 44th Street, SW Suite 360 Grandville, Ml 49418 p.1.888 736,0911 x 1 f. 1.616.257.3515
sai'air
ll

rompson@ci-j5isr.::ie.r.(:)!'rr

https://weboutlook.r.t.edr.r/exchange/aroszak/Inbox/Tuesday,o/o20MayYo208.EML?Cmd=open

51812007

',:i.,hi.i4ri..

i;rajr.

From: Sent: To: Subject:

Woodard, Linda Monday, April 16, 2007 11:41 PM Woodard, Linda; Reilly, Virginia; Jacobs, Cathy; Higdon, Rosie; Richardson, James; Ridinger, Judy; Gambill, Tony; Martin, Douglas; Poeriner, Stacey; Adams, Amy; Burton, Patricia
RE: Tuesdav

Here are my telephone numbers in case you need to try to reach me tomorrow'
Work cell 540-357-0249 Personal ceI1 540-392-24Ls Sene from my Goodl,lnk synchronized handheld (www.good.com)
--

Home 540-552-341-5

---original Message----Woodard, Linda

Sent: Monday, April 16, 2007 l-l-:12 PM Eastern Standard Time To: Rei1ly, Virginia; Jacobs, Cathy; Higdon, Rosie; Richardson, .fames; Ridinger, Judy; cambil-1, Tony; Martin, Douglas; Poertner, stacey, Adams, Amy; Burcon, Patricia Tuesday Subj ect: I-.,isa wilkes jusE caIled. The campus will still have police barriers at all entrances. I will go in to campus around 7 a.m. And will give a list of your names he officers on the southgate enErance and hope Chat this wj-l-l work. It's not known wheLher with pres. Bush coming if this will prevent all of us from getting on campus. In case we have to identify another place to work, we may need computer access so if you have access to a laptop bring it with you. L,j-nda
Sent from my Goodlink synchronized handheld (www.good.com)

From: Sent: To:
TIMELINE:

Hincker, Larry [hincker@exchange.vt.edu] Monday, April 16, 2007 7:05 PM hincker@vt.edu

7:l-5 A.M. - Virginia Tech Police Departmenl (VT PD) receives a 911 cal] to respond to dormj-tory room at West Amb1er Johnston Residence Hall.

a

Within mj-nutes, Virginia Tech Police and Virginia Tech Rescue Squad responci to find two gunshot victims, a male and a female, inside a dormitory room within the Hal1. The iesidence hall was imrnediately secured by VT PD and students within the hall were notified and asked to remain in thej-r rooms for their safety. VT PD innediately secured the room for evidence col.Lection and began questioning dorm residents and identifying potential witnesses. In the prelirninary stages of the investigation, it was believed the deaths were an isol-ated incident, domestic in nature' Blacksburg Police Department were also on scene assisting VT PD with establishins a safetv perimeter around the residence hall and securing Washington Str'eet.
7:30 AM - Investigators were following up on leads concerning a Person of interest in re.Iation to the double homicide. Investigators from VT PD and Blacksburg PD were active.ly following up on various leads.
g:25 AM - Virginia Tech Leadership Tean, which includes the universj-ty presicient, executive vice president, and provost, assembl-ed to begin assessing the developing situation at the residence hall and determining a means of notj-fying students of the

homicide.

9:00 AM - Leadership Team was briefed on the situation by VT PD Chief W.R. Flechum on the latest developments in the ongoing investigation at the residence hall-.

9:26 AtI - Virginia Tech cornmunity - all faculty and students - were notified by e-mail of the homicide investigation and scene at West Arnbl-er Johnston Residence Hall, and asked to report any suspicious activity to. The Virginia Tech Emergency/Weather Line recordings were al-so transmitted and a broadcast telephone message was made to campus phones' A press release was drafted and posted on the Virginia Tech t{ebsite.
-945 - Notice in leadership
command

center via our police rep of a shooting in Norris.

Of

shotguns.

fi-cers on the scene in minutes. Doors chained shut. Officers breached lhe doors r,"irh

There was no engagement. When offj-cers on ihe scene the shooting had stopPed.
1

From: Sent:

To: Subject:

Unirel@vLedu Monday, April 16, 2007 9:26 AM Multiple recipients Shooting on campus.

A shooting incident occurred at west Amber Johnscon earlier this morning ' Police a the scene and are investigating. The university community is urged to be cautious and are asked to contact virginia Pofice if you observe anything suspicious or with information on the case' Coniact Virginia Tech Police aE 231-5411 SEav attuned to the www.vt.edu. We will posts as soon as we hawe more information'

;

:!.-'.

From: Sent:

To: Subject:

Unirel@vt.edu Monday, April 16, 2007 9:50 AM Multiple recipients PLease stay put

A gunman

all

windows

is

l-oose oD campuE.

Stay in buildings unliI further notice.

Stay away from

From: Sent:

To: Subject:

Unirel@vt.edu Monday, April 16, 2007 10:17 AM Multiple recipients All Classes Canceled; Stay where you are

Virginia Tech has canceled all classes. Those on campus are asked tso remain where there are, lock their doors and stay away from windows. Persons off canpus are asked not Lo
come Eo campua.

.

:

.+

,i;t-;-.tet^;:.,"

....

.:*i"

Hoyle, Theresa
From: Sent: To:
Unirel@vt.edu Monday, April '16, 2007 10:53 AM Multiple recipients Second Shooting Reported; Police have one gunman in custody

Subject:

In addition to an earlier shooting today in Wegt Ambler Johnston, there has been multiple shooting with multip1e victims in Norris ltall", Police and EMS are on the scene. Police have one shooter in cuEEody and aE part of routine police procedure, they
conlinue to search for a second shooter.
A11 people

a

in university buililings are required to stay inside until further notice.

A11 entrances Co campuE are closed.

From: Sent:

To: Subject:

Unirel@vt.edu Monday, Aprif 16, 2007 12:'16 PM Multiple recipients Counseling support available

Counseling is available in tshe Bowman Room in lhe Merriman Center (Part of tshe athl-etic complex) for employees who seek assiEtance following today's events.

WEF Owczarski. Mark
From: Sent:
Unirel@vt.edu Monday, April 16,200710:00 PM Multiple recipients Planned Faculty / Stalf Evacuation

ftT >

/I:?O

To: Sublect:

Faculty and staff locaEed on the Burruss HaII side of the Drillfield their office and go home imnediately.

are asked to

Faculty and staff located on lhe War Memorial / Eggleston Hall side of the Drillfield asked to leave Eheir offices and go home at 12:30 p.m.

_..:,-

.:

vl-fnk
From: Sent:

'2 / L:r,i- rz'*a

To: Subject:

Unirel@vt.edu Monday, April 16,2007 10:00 PM Multiple recipients University closed today; classes canceled Tuesday

Virginia Tech has closed today Monday, April l-6, 20A1 . On Tuesday, April 17, classes willbe canceled. The university will remain open for adminisErative operations. There will be an addit.iona] university staEement presented Eoday at noon. A11 sEudents, faculty, and staff are reguired to st.ay where they are unEil police execute a planned evacuation. A phased closing will be in effect Eoday; further information will be forthcoming as soon as police secure the campus. Tomorrow, there will be a university convocation/ceremony at noon at Casseii coliseum. The Inn at Virginia Tech has been designated as lhe site for parents to gaEher and obtaj-n
information
.

From: Sent:

To: Subject:

Unirel@vt.edu Monday, April 16, 2007 12:42PM Multiple recipients Stiatement by President Charles W. Steger

Shooting at Virginia Tecb / Statement by President Charles w' Steger
The university was struck today with a tragedy of monumenlal- proportionE. There were two Ehootj.ngs on canpus. In each caBe, there were fatalities. The university is shocked and horrified that this would befall our canq)us. I want to extend my deepest, Bincerest and most profound sympathies to tshe families of theEe victimE which include students There are 22 confirmed deathE.

currently are in the process of notifying families of victimE. The Virginia Teeh police are Leing assisted by numerous otsher jurj.sdictions. Crime scenes are being investigated by the FBI, Uniwersity eolice, and Slate Police. We continue to t ork to identify the victims impacted by this tragedy. I cannot begin to covey my own personal senee oi loss over this senselessness of such an incomprehensibfe and heinous act The university will immediately set up counseJ-ing centers. So far center6 have been identified in Ambler Johnson aDd the Cook Counseling Center to work with our campus community and families.
We

Iiere are some of the facts we know: At abouE 7:15 a.m. this morning a 911 cal-l came to the University Police Department concerning an event in west Amber ,Johnston HaI1. There were multiple shooting vj-ctims while in the process of investigating, about two hours 1a!er the university received reporEs of a shooting in Norris Hal-l. The police immediatsely responded. Victims have been transported to various hospitals in the immediate area in the region to receive
emergency treaEment
.

will proceed to contact the families of victims ae identities are avail-able. A11 classes are cancell-ed and the uniwersity is closed for Ehe remainder for the today. The university will open tomorrow at 8 a.m. but cfasses will be cancelled on Tuesday. The police are currently staging the release of people from campus buildings.
We

Families wishing to reunite wieh the students are suggesEed to meet at the Inn a! Virginia Tech. we are making plans for a convocalion tomorrow (tuesday) a! noon at Cassell Coliseum for the university cornmunj-ty to come togetstrer to begin t,o deal v"ith the Eragedy.

From: Sent: To: Subject:

Unirel@vt.edu Monday, April 16, 2007 4:31 PM MultiDle recipients Campus Update on VT Shootings

Virginia Tech remains closed on Monday, April l-5, 200? ' -Vehicular entrances to canPus are severely restricted to essential personnel on1y. Additional security remains on campus as the investigatj-on contj-nues. Counseling asEistance for studenls in available at Weet Ambl-er ,fohnston and McComaE HalI until 9 p.m. tonight. Students are encouraged to utilize theae services. CounseJ-ing for faculty and Btaff i-s available at the Bowman Room in the Merriman center (ath]etsic complex) . Student may also be tsogether at the OLd Dominion Ballroom at
Squires Stsudent Center.
The university will al,so close on Tuesday, April 1?. EsEential personal are to report for hrork. classes will be canceled.

A public gathering will be held Tuesday, April 17 at CaaEell Coliseum at 2 P.m. (a time change from the originally scheduled 10 a.m. gathering). All students are urged to contact their parentE as soon as possible to l"et lhem knor,t individuals are safe.

Students, f acul-ty, and staff who may have any information relaled to the incident at West Amjcer Johnston Hal1 and Norris Ha1l are encouraged to go to the Blacksburg Police Department to make statemenEs, or call 540-231-TIPP (8477) , or 23!-64!! parents wit.h concerns are agked to call the Dean of Students Office at 540-231-3787. Indj.viduals injured in the lwo shootings have been taken to area hospitals.

:-t

4. ..

..

..

.

- .,i.;. i*,5n?i

Smith, Patricia
From:
Sent:
Trackin
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pdates@fedex. com

Monday, October29,2007 1:45 PM Smith, Patricia

To:

Subject: FedEx Shipment Notifi cation

This tracking uPdate has been
Company Name
Name:
:

rEquEr

Lcs

!J.

office of Univ Lega] counsel Patri-cia Smith
cn i i h^a
G

E-mai

1:

\rf

a,,lrt

patricia smith of office of univ Legal counse], sent IISELIJE International Priority package (s) . This shipment is scheduled to be sent on L0/29/2007
Tracking nunber:
1

VEGA-CORTES

l-

FedEx

'

99212390 412

To track the latest status of your sr-prrrent, click on the tracking number abover

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of the This tracking update has been sent to you by FedEx on the behalfof the Requestor nofed- above. FedEx does not validate the authenticity t",j1r""tor and does not validate, guarantee or warrant the authenticlty of the reqrrest, the requestor's message' or the-accuracy of this tracking uPdate' Jor trdcking results and fedex.com's terms of use, go to fedex.com'
Thank you

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l0/3012007

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Your Shipment Details: Ship to:
LISELLE VEGA.CORTES URB LUCHETTA 3 J. CRESPO STREET MARIATI, PR 00674
PR

Package typ€:

7873626137

From:

Patricia Smith Office of Univ Legal Counsel 327 Burruss Hall (0121) VPI&SU Blacksburg, VA 24061
US

u02316293
Tracking no: Ship date: Service type:
799212390412 od 29 2007 Intemational Priority

PickupiDrop Offi Weight: Dimenaions: Declared value: Shipper account number: Bill transportation to: Bill duty/taxes to: Courtesy rate quote:* Discounted variable % Cod amount Special services: Shipment Purpose: Shipment type: Gommercial/Residential Status:

FedEx Envelope contact fedex for courier pickup

0.5

LBS

0x0x0in
1 USD 372407603 372407603 372407603
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Residential delivery Express Residential

@
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t0t29t2007

UVrginiaTech
October 29.2007

Office ur the President
I

210 Burruss Hall (0131) Blacksburg, Virginia 24061 $O 123 1 -623 1 F a\: U0 I 231 4ZO 5 E-mail: president@vt.edu www.vtectu

Ms. Liselle Vega-Cortes Urb. Luchetti3 J. Crespo St. Manati, PR 00674 Dear Ms. Vega-Cortes: Virginia Tech and its extended university community will be forever changed by the tragic events of April 16. While we continue to hurt, we know that you have suffered more than anyone. You have lost that which is most precious - a loved one - a member of your own family.
Please again accept my most sincere condolences and sorrow for your loss, a loss that is hard for anyone to imagine or understand. Counselors tell us that recovery differs for everyone. I know not your current state, but I wish for you wisdom and peace for your personal situation. Today, we distribute the proceeds of the memorial contributions. I know that no amount of monies will bring back a loved one and that no dollars can relieve your loss. But, please know that these funds were given to Mrginia Tech by alumni, friends, and even strangers who care deeply for all of us. People have entrusted us to do what is right and appropriate. \Nhile there are many needs by many people, and will continue to be for some time, we felt that the best way to help the healing process, to continue down the road of recovery, is to distribute these monies to you. We leave to you how best to use them for your needs. We thank you for sharing with us your thoughts and ideas about the Hokie Spirit Memorial Fund while you struggled to cope. We trust the process is better because of that. On behalf of the Virginia Tech community, I extend to you our very best wishes.

Very sjpcerply yours,
Charles W. Steger President

Llltv
POLYTECHNIC INSTITUTE

VIRGINIA

lnvent the Futu re AND STATE UNIVERSITY

An equal oppottunity, aftirmative action institution

Virginia Tech Victim Assistance program Hokie Spirit Memorial Fund Revised Disbursemenrc October 29,2007

ffi IHTff*Tiffi ;,j,..l;;.:.J,I,:1i:,", il:#:;i15':;'1ffi :;li:,;_X"::1il:,ai#,:ru;:,,:::lHl:,i:"1","[f IH,?T]:T and Decembe r 31, 20oz woutd f s:::."il?';liil,;JTff ,::lf i:r,*1:1ilir.::rqq;1".;fi::[:"iii"jfi:T5H';1,, resutr in erim in"iioil;# H;:|;

1"""" seering y"I?5:lffi ilTl,: I :::l ::-ry,de a. vehicie,"r":i?H:?,:: t?:::;ffi il*::jlxln:rl[:yij";::;:Ti^,1il;:H';f ;:ilff:ff ll,l3;,itTii.tltfij:Txt1 i*li:e-r#:?i;ff iJl HIy;: ff#"EJ#n: g:H";l?:,",1'Aj;.*i:lirii,,;ffi

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the Virs
in

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;',

,,:,protoco,

lfi f i;!i;531'T;:lH"[:j

estab,ished the process

Iffi

Between August 13' 2007,and october 15,2oo7,additionar monies have been contributed to the fund claims have been finalized' As and a result, disbursement i. n"ing to each quarified craimant estabrisheo in *'" protocorro," cr"r.ini"iions A throush E. Revised ;n'Jfl:il:x[:.1'j:?:lffiratio

;;;;

,.a"

Classification per the Final protocol

Disbursement per Protocol
$180,000 $90,000

Revised Disbursement
$208,000 $104,000

A.

Death Claims
Physical lnjury claims with Hospitalization of 10 days and nights (or more)

C.

Physical Injury Claims with Hospitalization
of 3-9 days and nights

$40,000

$46,000

D.

Other Physical Injury Claims Not Addressed in A, B, or C Above

$10,000 OR Tuition and Mandatory Fees $10,000 OR Tuition and Mandatory Fees

$11,500 OR Tuition and Mandatory Fees + $1,500
$1 1,500

E.

Other Claims

OR Tuition and Mandatory Fees + $1,500

Revised disbursements have been processed in accordance with the process selected in each claim, i.e. electronic funds transfer or check. For those claimahts in classifications D and E who selected ruition and Mandatory Fees instead of cash payment, additionally a cash disbursement of $1,500 has been made by check. All checks have been sent to the address provided on the craim form.

Attached is an accounting of all contributions to the Fund as of october 15,2007 and the revised distributions.

*

Authorizatron for Mrginia Tech to disburse these funds has been granted by the Governo/s Executive order 56 (2007): Hokie Spirit Memorial and Scholarship Funds Disbursement.

MEMOMNDUM
TO:

Deans, Directors and Department Heads
Ken Miller, University Controller

FROM:

SUBJECT: Costs Related to Events of April 16,2007
As the University community endeavors to respond and recover from the tragic events and of nprif f et, many of your uhits have and will be taking on additional expenses iesponsiUifiiies aisoci"ted with these recovery efforts. The Univers.ity would like to the additional costs centrally, including costs which may.ultimately be covered ""ptrt" nefd in the Virginia Tech Fbundation. As a result, the University has identified UV?unJs ,e.orr.es to fund thesJexpenses and procedures to help your units process these transactions. In order to facilitate this process, we have established a new fund, Banner fund 116973' in the Risk Managemeni area within Banner organization number.052545 to accumulate all expenditures, iegardless of source of funds. This funding can be accessed through the Office of Risk Management using the following procedures:

. .

lf your department or unit has already incurred costs related to or in response to the incident, please contact Ellen Douglas in Risk Management to transfer these costs to this new fund. lf your department or unit is getting ready to incur costs-related to this incident, please work with Ellen Dougias or Alene Harris in Risk Management to have ihose costs charged directly to this new fund. We have developed a new procedure allowiig these costs to be charged to this new fund using the "Shared Departmenf' feature in HokieMart.

We will have detailed information about this new HokieMart process on the Risk [l|"n"g"t"nt and Controller's Office websites located atEp:/v'rww.co.vt'ec!-u/' Our go;f i;to make this process very responsive to the needs of the campus in processing ihese financial transactions. lf you have questions regarding the use of the HokieMart for these transactions, or if you need othei assistance to enable the requisition of goods and services or transfer of iosts, the Offices of Risk Management, Purchasing, and the University Controller are ready to provide detailed assistance as needed.

please know that we are here to assist you and help deal with your concerns. ln order to make these processes work efficiently, it would be helpful if each area identiff one contact person for this work and have that person communicate with Risk Management. lf you have questions or concerns about the handling of costs related to these events' please contact the following individuals:

..

:-:r.',

.i

Office of Risk Manaoement: 231-7439 or 231-9194 or edouglas@vt.edu Abn 231-7439 or weaverf@vt'edu Fred 231-7439 or alene@vt.edu Alene

Oougtas Weaver Harris Gruber

Controller's Office:

Ganie
Nancy

Quesenberry

231-2544 or jque@vt.edu 231-8554 or looneyn@vt.edu

Purchasino: HokieMart Help Desk

23 1 -2020

or hokiemart@vt.ed u

Smith, Patricia
From:
Sent: To:
Trackin
gU

pdates@fedex. com

Tuesday, October 30, 2007 4:45 PM Smith, Patricia

Subject: FedEx Shipment 799212390412 Delivered

This tracking uPdate has been requested
Company Name
Name
: : :

bY:

Office of Univ Legal- Counsel Patricia Smith .
Smithpacvt. edu

E-mail-

our records indi-cate that the following shiprnent has been defivered: ship (P/U) date: Delivery date: sign for by: Delivered to: Service t)Pe:
Packaging tyPe: of pieces: Weight: special handling,/Servrces
Nur0cer

ac,- 29, 2007 oct 30' 2007 4:41
i, . VEGA

PM

Residence FedEx fnternational FedEx Envelope

PrioritY

I
:

0.80 rb. Residential
T^/,li r6^i

Del j-ver

Y

Ai rbi.11 Automatlon Deliver weekday
qi dn^l.rrro vrYrrs!qrv Rcdrri raal

Tracking number:
Shipper Infor(,ation
PATRICIA SMITH OFFICE OF UNIV LEGA],
COUNSE1
SU

7

gg2r23go4r2
f nf ormat j-on VEGA-CORTES URB TUCHETTA;3 J. CRESPO STREET

Recipient
LISELLE
MARIATI
PR US

32?
VA
US 2

BURRUSS

HALL (0121)rVPI

BI,ACKSBURG

006?4

406r

please do not respond to this message. This email was sent from an unattended mailbox. This report was generated at approximately 3:45 PM CDT on \0 /30 / 2aA1 . To learn more about FedEx Express, please visit

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behal'f of the This tracking upd.ate has been sent to you by FedEx authenticity of the 'ieguestor noied- above. FedEx does not validate the on the requesror and does not validate, guarantee or warrant the authenticity of the request. the requestor's mes saqe, or Lhe accuracy of chis tracking update. For tracking results and fedex. com' s -a-nq nf rrqa- .rn to fadex,Com.
Thank you for your business.

r0/30/2007

Page

I of2

F|!m:
To:
Cc:

Sarah Thompson [Sarah.Thompson@crisiscare,com]

Senh

Wed 2007-05-09 05:53

amyadams@vt.edu; Osborne, Mary (Beth) carol. gagnon@valueoptions.com; rdchel.kaufmann@valueoptions.com
Wednesday Schedule

subFct
Attachmentsr

Here is the schedule for Wednesday. Please change as needed and call Rachel or me with any questions on this schedule. Rachel or Carol will send out schedules br the following days and will be handling requests directly. Thank you very much for the opportunity to work with you during this time, it was an honor.

Specialists:
9:30a-5:00p Marilyn Hutchin s: 540-357 -21 57 Wanda Osbum: 540-355-1720
Bill Gamble:

8:45aS:00p

7:45a4:15p

5404214008

Schedule:

8:00a4:00p

Bill Gamble

-

Burruss All day

10:00a-12:00p Marilyn Hutchins
1

-

Alumni Staff - Inn at VT

1:00a-1:00p Bill Gamble

-

Budget Office - 325 Burruss

Squires: 9:00a€:00p
Wanda Osbum

12:30p€:00p Marilyn Hutchins

Sarah J. Thompson

Response Center Supervisor Crisis Care Network 2855 44th Street, SW Suite 360 Grandville, Ml 49418 o.1 888.736.0911 x 1 t. 1.616.257.3515
sarah.thonps,:,n @t
r:',-i

:.:l'e

11'"-'

https://weboutlook.vt.edu/exchangelaroszakllnbox/Wednesday%20Schedule.EML?Cmd:op... 51912007

Page 1

of

1

Adams, Amy

From: To: C.r: Subiccft
Attachments:

Sarah Thompson lsarah.Thompson@crisiscare,com] amyadams@vt.edu; Osbome, Mary (Beth)

Sent:

Sun 2007-05-06 20:26

dhutch@vt.edu; Joyce Nelson Monday, May 7

Here is Monday's schedule. I was unable to be on the conference call last week Friday to receive an update, but Jeff assurcd me that all information was on target with previous calls and that some HR staff were present as well. Ruth Fielder: 540-5806300 Susan Owen: 540-915-6472 Wanda Osburn: 540-355-1720

Squires:
Susan Owen 8-5 Wanda Osburn 9-6

Burruss: (Neither Charlene, nor Bill were available for Monday)
Ruth Fielder 8-5

Meetings:
10:00 AM - 2:00 PM Admissions Office - Ruth 2:00 PM - 4:00 P14 Business Administrative Management Group .

Ruth 3

:)-, Vcnt }V",*^r..

Sarah J. Thomoson Response Center Supervisor Crisis Care Network 2855 44th Street, SW Suite 360 Grandville, Ml 49418

p.1.888.736.0911x f.1.616.257.3515

1

t< ". f kciLt,"
n

sarah thnmnsnn/,4. ricis.are.c!l

"-c

tP

t, ,./
""/

The infr:rrration conlairr*d in thrs comrnunication is iniended s wfrom it is addresstri anrl oth*r's aLrihorizeci to ieceiv{i it lt n' information. lf you are nct the intend*cJ recipient yoLr are her distributiofi or taking any aciion in reiiance on the contents I unlawful. lf you have received thi* communication rrr e rrcr, email and ihen deiete it frc i?i r'rJr 3r'ste m.

L

.r. /l c

l{ ft\..,.-C_t^ ,,
I

,:L

https://weboutlook.r,t.edu/exchange/aroszak/lnbox/Monday,o/o20Mayo/o207.EMl?Cmd=open 51712007

Page

I of I

This message was sent with high importance.

Adams, Amy

FtDm: To: Cc: Subject:
Attachments:

Kaufmann,Rachel[Rachel.Kaufmann@yalueoptions.com] amyadams@vt.edu Gagnon, carol

Sent:

Wed 2007 -05-09 22i52

W Shmng

for Thursday. May 10

Here is the schedule forThursday, May 10. Ifyou have any questions, please call me at 800/444-9559 ext 292560 or on my cell at 919/305-0418. Thanksl

7:45-4:L4 p.m. Charlene Easter 4341262-2450 CCN 9a.m. -5 p.m. Kim Montgomery 540/353-6116 CCN 8:30-5:00 p.m. Wanda Osburn 540/355-1720 REACH 9-5:00 p.m, GH Vaughn REACH
Schedule;

Specialists

8:00 a.m. - 4:00 p.m. Charlene Easter - Burruss all day 9:00 a.m. - 5:00 p.m. Kim Montgomery - Squires all day 8:30-12 :00 p.m. Wanda Osburn - OIRED Pack Building, Information sesssion, International Office 12:30-5:00 p.m. Wanda Osburn - Squires rest of afternoon 9-11; 1-3; 3-5 p.m. GH Vaughan, Andrews Information Systems Building, Information Systems Enterprise

-

Again, if you see anything on this list that needs to be adjusted, please call in the moming and I will make the needed adjustments. Thanks for your help and patiene with me as I attempt to respond to all the service requests.
Rachel Kaufmann.

** *x**x*x***t<** **x* * ****

* * * * * * * * * * * * * * x x x****** *

****** ***t<** ***** *****

fiis email and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notiff the sender by email, delete and destroy this message and its attachments.

******* r<************ **************

*

** * **

**

** * **

***

*********

*

** ** * *** * *

https://weboutlook.vt.edu/exchange/aroszak/InboxNTVo2lStaffrng%20for%20Thursday,...

5ll0/2007

Page 2

of6

From: Adams, Amy fmailto:aroszak@vt.edu] Sent: Thursday, May 10, 2007 4:34 PM To: Kaufmann, Rachel
Cc: Gagnon, Carol; Burton, Patricia; Osborne, Mary (Beth)

Subject RE: Updates/check-in Importance: High

Rachel, thanks for the update on Squires availability until 6 today.

We will also need to conflrm someone for the Engineering meeting tomorrow moming (to report here at 8, for 8:30-10:30mtg in Engineering).

from you of the counselors assigned for commencement; parking passes available for them at Squires tomorrow morning. and we will have
I also still need names

We will confirm specifics on needs/plans for next week's coverage of Burruss tomorrow.

I also have some further detail about the police dept needs, which would probably be easier to talk ahruf ir i3:;.ri. Thtl.: wan't h.1'.* fl\,'al'ilthinq finalized until ilr:::r;w ihauth.

Page

I of I

Evans, Susan

From:

Norton, Bianca TuesdaY,August2S, 2007 4:44PM
Evans, Susan

Sent: To:
Suson,

Subject: Press conference Phone Bridge

have orranged a phone bridge for your pness conference. At this time. it will be set up os hoving 20 incoming lines where listeners con coll, listen ond osk guestions. Just os lost time, the collers will hqve o number to diol, os well os o poss code. All calls will be on mute os they coll in ond when your group deternines it is time to open up for guestions, we will diol for on operotor. The operotor will monitor oll the incoming colls, osk eqch to identify themselves however you choose ( Iosked tempororily for o nome ond offiliotion but thot can be chonged) ond then come on the line to tell you thot Coller # l. nome ondoffiliotionhosoguestion. Thotcoll wouldthenbeunmutedwhileoskingtheguestion. Eachothercallerwill still hove

f

the copocity to listen but nof interrupt ond the operotor will be oble to nonitor oll the incoming calls.
Suson. pleose

let me know if this is whot your group hos in mind.

It

will rernoin os

f

hove stoted obove unless you otherwise

instruct

me.

om here in fhe office the rest of the ofternoon should you wish to reoch me with ony guestions or odditionol ossistonce.

f

if f

con be

of

Hope you hove hod o great doyl Bionco
Bianca Norton Conference Planning Manager The Inn at Virginia Tech and Skelton Conference Center 901 Prices Fork Road, MC: 0104 Blacksburg, V A24061 540-23 l -8-000 - main hotel phone 540-231-0143 - direct line

540-231-0117 -fax nononb@w.edu www. innatvirgin iatech.com

8/28t2007

Ail. There will be another press conference to be held next Thursday Aug 30s. lt will be held in the Holtzman Assy. Hatl again from 2:30pm - 4:00 pm. Please mark calendars accordingly

f, L'arrv

Z? ?articlpants -**l-

..

.. 1/ ., ,tkf --l 6't ;r*e.//.fL . ?a-V/V,/L%Hincker

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)charles steger -Sr, n tS''t
Sha ) ri. nv"tt |"r0
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- A'e'"t!'16* 1 Kay Heidbreder - Ja. t,-t' <4(p

N)

narpr, Byers

$wenaelt Flinchum

-

(L/'to"t|O#C

{ zenobia,nikes '+ uarr owczarski ,0
[\ Jay Poole \1,t<im 'r1 d

n@fury1
------:
***********************************t**********t******

o0c

o'nourke --

ltnelal Mccoy .,-" J \ **********f,tr4t***
t/L4'€1* Lt +*-*'Thank you.

Susan

Evans

\

Executive Secretary Senior University Relations Virginia Tech 314 Buruss Hall Blacksburg, VA 24061 540 231 5396

>{

fttc Qar\r-i

virginia Tech Review Panel Report. Governor Kaine will accept the report of the independent Virginia Tech Review Panel. When 11:OO a.m. Where East Reading Room (former House Chamber) Patrick Henry Building Richmond, Virginia

Page I

ofl

Evans, Susan

From:

Norton, Bianca TuesdaY,August2S, 2007 4:44PM
Evans, Susan

Sent: To:
5usan.

Subject: Press Conference Phone Bridge

/&t'*tf^
It
will remoin os

hove orronged o phone bridgefor your press conference. At this time, it will be set up os hoving 20 incoming lineswhere listeners con coll, listen ond osk guestions. Just os lost time, the collers will hove o number to diol, os well qs o poss code. All colls will be on mute os they coll in ond when your group determines it is time lo open up for questions, we will diol for on operofor. The operotor will monitor oll the inconing colls, osk eoch to identify themselves however you choose ( I osked temporarily for o nome ond offiliation but thot con be chonged) ond then come on the line to tell you thot Coller # 1, nome ond offiliotion hos o guestion. Thot coll would then be unmuted while osking the guestion. Eoch other coller will still hove the copocity to listen but not interrupt ond the operotor will be oble to monitor oll the incoming colls. Suson. pleose let me know

f

if this

is whot your group hos in rnind.

I

hove stoted obove unless you otherwise

instruct

me.

f

om here in

the oflice the rest of the ofternoon should you wish to reoch

me with ony guestions

or

if f

con be

of

odditionol ossistonce.
Hope you hove hod o great doy! Bionco
Bianca Norton Conference Planning Managei The Inn at Virginia Tech and Skelton Conference Center 901 Prices Fork Road, MC: 0104 Blacksburg, VA2406l 540-231-8000 - main hotel phone 540-231-0143 - direct line 540-231-01 17 - fax nortonb@rt.edu www. innatvirgin iatech.com

6.Lsa,

,tnocfu- t<-.-t cut
STz. fi" ,

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1/t, ".1''^'-. [h kb fu-t c lJ.r,^-^, +Lt,.r*_

8/28/2007

e^a-g;111;
e,io"JFor,t
Btacksburg, Phons: 540-231-8000 Fax:

Nart'o,'t

virginia Tecn and $Kelton uonlerence uenler1 of 2 The Inn at gor $0'231{117 Page ' vA 24061{00l Rd
POP UP
Press Conlerence PurDose: Press Con{eronce Addressi 31 5 Burruss Hall Va. Tech Blacksburg, VA 0229 Post

Event Order: 50706

Printed 2518/2007 Mr. Larry Hincker

Account: Virginia Tech Development & University Relations

As:

Contaot:

Phone/Fax: 540-231-5396 / 1'4040
On-Slte: Ms, Bianca C. Norton Sales Planning Mgr: Ms. Bianca C. Norton

Mgr;

2:00 PM -4:00 PM

Pr6ss Confe16nce

Evenl:

2:00 PM to

Theater style selup Lectorn with standing microPhone Two draped and skirted tables on either side of the lectern with two chairs at each Two mics on each table beside loctern Multi box in rear center of room Pl€ase have water on both tabias and lectertr for speaker Plsase hav€ a stand up sign in ths Front Lobby to rsad 'Press Conterence Augwt 30, 2007' with a diredlonal anow lowards Alumnl Centor Please have second sign at elevalor directing guesls lo Alumni Centar

Pleare chsck all equlpmeflt Prlor to event
Please plac€ lwo (2) stand up slgns in tront of glass doors to Alurnnl . to lead 'No Media Access' Pleaae have Virginta T€ch logo on front of Lectem Conference Phono O $85.00 plus any applicable long dislance

Clienls will have media call in to pre-designated phone number- 20 lines will be noeded Draoed and skirted table with two chalrs oulside Assembly Hall fot r€gistratlon Please have Engineering cool loom at leasl ono hour prior to conter€nco start time

The room rental has been waiv€d for this event

Hot6l Representatlve Signature

Event Order: 50706
Account: Virginia Tech Development & University Relations Post As: Press Conference Purpose: Press Conference Address: 315 Burruss Hall
Va. Tech Blacksburg, VA 0229

Contact Mgn

Mr. Larry Hincker

Phon€/Fax: 540-231'5396/1'4040
On-Sll€r Ms. Bianca C. Norton Salos Ptannlng Mgr: Ms. Bianca C. Norton

Method of Fayment: Departmenl Acct Speclal Acct
PartlclDant

No: No:

nla
n/a Not Applioable Non Package

List: Relaied Univergity

Hotel Represonlative Signatur€

From: Sent: Tol Subject:

Finney, Jack Thursday, May 24,2007 2:48 PM McCoy, Lenwood FW: W Book Project
High

lmportance: Attachments:

Book Project family letter.doc

;ri;l

'-__l

\
Please see the Planet Bfacksburq reguest below.

Book Project family

letter.doc...

Sincerely'
Jac k

Associate Dean College of Science (04 05 Virginia Tech Blacksburg, VA 2446I

Jack W. Finney

)

Pt 540/231-66'70

To: Finney, Jack Subject: FW: VT Book Projecc
Importance: High
:n.Jlhar vof ltnrnicr-f
rr

F:540/231-3380 -----Original Message----From: Plummer, Ef l-en Sent: Thursday, May I'7, 2AC i 12:48

PM

Sent from my Goodlink synchronj.zed handheld

(www.good. con)

DePauw, Karen [mailto: kpdepauw@VT. EDU] SenL: Thursday, May 11 , 2001 L2:!2 PM Eastern Standard TLme SA_FAMI LY_CONTACTS G LI STSERV . VT . EDU To :

From:

-----1]ri

ai nr'l

Moccr

Subject:

Re: VT Book Project

I think we should proceed cautiously on these types of projects and not just forward the letter to the families without an opinion from the university. While this might be a fine project, we need more intormation abour the project and a greater understanding of the Iimits of the responsibilities of the liaisons. I would suggest that we not forward anything to the f arnilies untif we receive word from the VT leadership. They are copied on this email-.
Karen P. DePauw, Ph. D. Vice Provost for Graduate Studies & Dean of the Graduate School Virginia Tech Graduate Life Center Dean's Suite Bl-acksburg, vA 24061 ph. 540-231-7581" fax 540-231,-1570 http: / /www. grads . vt. edu/ Message----From: SA fami lv conl-acts Di c-,1cci.tn '.rct- rrnar' o:SA FAMILY CONTACTSGListserv.vt. edul On BehaIf Of Crosson, Tammy

-----Original

.,*..:i,

,

..

i.

,r'ata^'

.-

. . :s'*r';i n'i

Sent: Thursday, May t1 , 2007 11:59
TO: SA EAMILY CONTACTSGLI Subject: VT Book Proj ect

AM

STSERV ' VT. EDU

Liaisons,

I was asked if f could forward this letter to all family Liaisons j-n an effort to info to the families. I have spoken with Suzanne Higgs, one of the students working on the project, and their intent is to offer all- families an opportuni-ty to add anything they wish that would represent their famify member. They are not focusing on anything negative regarding the events or towards Virginia Tech. They want this to be a posltive representation from those lnside our own conmunity.
Thanks,

T

arnm\r A

ar.\

e

q.\n

ary

Director of DeveJ-opnent for Student Affairs & Parents Support University
\/i rni ni.

Development

Ta..h

(mc 0336)

Blacksburg, VA 2406L

(s40) 231-s1r.1
e-mail- tcrossoncvt . edu

Planet Blacksburg I Community News at a College Level I Virginia Tech

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%uwnas"r Y"#q-;ffi. M.anner]\/f;

F*tr

?r{H,

&**m:

APfr.{A-

f-i W* arc auking *lurl*nt$ and other participants ls wrile a narrative of th*;r *xperiences on Apf;! ?fi] an* in ths days 1'ollar*ing fo Lr* pr-rt in * new ho*k, More at pla ne tblac*e **r**rg "acm:,{ bc*8<.

ir:f

Lstcst Stnries
Yankees Make Larqest Donation to Tech's Memorial Fund
by Anthony Della Calce Alumni Liaison

Ti:ursday, May te.';"t3*7
Scott Tarcy: A Golfing Inspiration
by Michael Trelease Planet Blacksburg Staff

.,

May 9, 2OO7
Just recently, Planet Blackburg talked with and documented a day in the life of one truly dedicated Virginia Tech athlete, Scott Tarcy. This is an individual who is beyond a doubt devoted to becoming the next big thing in professional golf, But the road to the pros is not an easy task for this golfer.

May 24,2OA7
The New York Yankees presented Virginia Tech with a $1 million donation to the Hokie Spirit Memorial fund before their game against the
Red Sox at Yankee Stadium on Wednesday night. It was the largest single donation the

university has received for the memorial fund,
Derek Jeter, captain of the Yankees, presented Virginia Tech president Dr" Charles Steger with the check in a pre-game ceremony, Steger was accompanied on the field by Vince Houston, captain of the Virginia Tech Police Depaftment; Jason Dominczak and Matthew Johnson, members of the of the Virginia Tech Rescue Squad; and Jim Weaver, director of Virginia Tech athletics.

Read more I Comments (0) Read more I Comments (7)

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:

sD4t2007

Planet Blacksburg I Community News at a College Level I Virginia Tech

Page2 of 5

Interview: Local Band,
DecembeRadio, Gaining National Attention
by Tony Upari Contributing Writer Vlay 1,3,2OO7

Invitation To Submit Your Narrative for the Book APRIL 16th
May 3,2007
Tired of being interviewed by reporters? Then interview yourself. A group of Virginia Tech students and their instructor are preparing a book about the events of April 16th. This book will feature the voices of numerous students, faculty and others involved in the event,

With a Grammy nomination, a Dove award, and named one of the top 10 artists to watch in 2005 by Billboard magazine, the band
DecembeRadio from Blackburg is causing a buzz in the music industry with its self-titled debut album. However, this success has not gone to the heads of the band members. Eric Miker, Josh Reedy, Brian Bunn and Boone

Daughdrill are still just four friends who love to rock out together in their garage, which is where they sat down with Planet Blacksburg recently for an interview.

Read mor€ | Comments (1)

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Hokies United to host "Hokie Comm u nity Appreciation

Local author writes book about big dreams in Blacksburg
by Suzanne Higgs Planet Blacksburg Staff

Night"
by Tricia Sangalang News Staff Writer May 1, 2OO7

Y,ay 7,2oO7
Amongst
pages of essays are

to inclement weather, this event has been canceled, There has been no word on a rescheduling.
Due

After a foftnight of
heartbreak, Virginia Tech's students have decided to take an evening to toast the good people of Blacksburg who have offered an

carefully crafted stories that bring to life the feeling of the community that is Blacksburg. Krisha Chachra has written a collection of essays in the book, "Homecoming Journals: Dreaming Big in a Small

outpouring of
support and kindness to a grieving university,

Allo lc. Cl! .6t

Town." The book consists of essays Chachra wrote for the Roanoke Times about experiences in Blacksburg. Other essays in the book include stories about growing up as a second

"Hokie Community Appreciation Night" will feature free ice cream and entertainment from various music and step groups. Sponsored by Hokies United, the event will take place Wednesday May

http ://www. planetblacksburg. com./

5/24/2007

Planet Blacksburg I Community News at a College Level I Virginia Tech

Page 3

of

5

generation Indian American, as well as coming home to Blacksburg. The book also features

2 from 6 - 7:30 p.m. on the Drillfield.

photognphy. Read more I Comments (1)

Read mor€ I Comments (3)

Inside Info on Hokie Football: Interuiew with
Frank Beamer
by Dave Ruffo
Sports Writer

Three Hokies Drafted; School Supported
by Justin Cates

Sports Writer

April 30, 2007
This past weekend's NFL Draft saw only three players from Virginia Tech drafted, but once again in the wake of the terrible events of April 16th the entire university was supported.
Former Hokie players and first-round draft picks Michael Vick, Bruce Smith and DeAngelo Hall along with Tech head coach Frank Beamer were in atbendance at Radio City Music Hall this weekend as guests of the NFL. All of the ESPN anchors and the top players in attendance wore W lapel pins, as they became the latest to support the Hokie Nation.

May 2,2OO7
When you think of Virginia Tech, the first thing that pops into your head is football. Every fall, 56,233 maroon and orange clad fans filter into Lane Stadium to cheer on their beloved Hokies led by head coach Frank Beamer. Beamer currently ranks third among active Division I-A coaches in victories with 198 and has led the Hokies to 14 straight bowl appearances. Coach Beamer recently found time in his busy spring practice schedule to sit down with Planet Blacksburg and talk football.

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Study Abroad Memories: Colosseo - One Colossal Landmark
by Anthony Della Calce Executive Editor

Hokies Win Series With Eagles; Clinch Regular Season ACC Title
by Brittney Asbury Sports Writer Photos by Neal Turnage and Dave Ruffo

tiay 2,2OO7
A nearly 2,000-yearold

April 3O,2OO7

deteriorating,
decaying
Stone structu re

never looked as beautifully magnificent.

http ://www.planetblacksburg. com/

5n4/2007

Pianet Blacksburg I Community News at a College Level I Virginia Tech

Page 4

of5

Yes, the Colosseum still manages to stand in a

radiant glowing glory unrivaled by any landmark in the world.
Read more I Comments (0)

The Virginia Tech softball team took on Boston College in a three game series this past weekend. The Hokies won both games on Saturday, as well as clinched the regular season ACC title, but they fell short in Sunday's game.

Concerns Raised Over Future of Norris, Memorials and Potential Benefits
By Tricia Sangalang

In the first game, Tech got out to an early lead, scoring two runs in the first. The bases were loaded for Kelsey Hoffman, who was able to put the ball in play and the second baseman couldn't hold onto it, scoring Callie Rhodes, Erin Ota then went on to score from third on a wild pitch, making the score 2-0.
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News Staff Writer

April 30, 2007
Authorities quickly erected a wire fence around Tech' Norris Hall in the days after

Baseball Ends l4-Game ACC

skid
by Dave Ruffo Sports Writer

April 30, 2007

the
shootings

there April ro.
As if the building weren't already eerie enough, The front doors now are closed, the windows are shut, and the wire fence cas6 a dark shadow over the symbolic Hokie Stone thafs featured on many campus buildings,
Planet Blacksburg's staff described the stunned faces of the police officers and evidence technicians who came and went from the building in the grim hours after the brutal events there. It's been hvo weeks, and many state police cars are still there, parked in and

The Virginia Tech baseball team ended its 14game ACC losing streak by taking one of three games from Boston College over the weekend,

around the building.

The teams were forced to play a doubleheader on
Saturday after Friday's game was rained out.

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"Flex Out Hunger" Makes Use of Left Over Hokie

Rich Burke Keeps the Flame Burning

http ://www.planetblacksburg. com/

512412007

'

Planet Blacksburg I Community News at a College Level I Virginia Tech

Page 5

of5

Passport Funds
by Nicole Quirion Contributing Writer

by Matt Dobbins Contributing Writer

April29,2OO7
After 10 years serving as Federal Express's senior

April 29, 2007 rhe rrarerniry brothers or sisma Alpha

Epsiton
in campus

[SAE] will host their annual philanthropy event, Flex Out Hunger, to raise funds for the needy the New River Valley, on Virginia Tech from April 30 to May

ffi?Jf::*XX?:;'$::.

Burke decided he

2'

After circulating his first r6sum6 in more than a decade, gurkebimbed wen higher up the corpoftlte ladder to become the vice president of

out Hunser [FoH] auows an easy way individuals to put the left over funds on their Hokie Passports to good use, said this yearb FOH director, Dan
Ftex

ror

[uj:Pr3"t"-i3'f',1i,'j^ti[;'.:'ffiHll',:1,ffi*
Read more I comments (1)

Sheehan.

Read more I Comments (2)

.

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5/24/2007

About I Planet Blacksburg

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Home About Sports News Entertainrnent
Opinions Video Blog

Photos

Planet Blacksburg is a student-run new media organization striving to provide content to the New River Valley and beyond,

Participation.
The web is an evolving medium, but its interactivity is well defined. Planet
Blacksburg allows students to create

their own portfolio.

Publishing.
There is an unlimited news hole on the Internet.

if you are interested
in contributing to Planet Blacksburg, please send us an email.

Webmaster: Kevin Cupp Web Producer : Andrew Mager Faculty Advisor: Roland Lazenby News Editor: Courlney Thomas Associate l{ews Editor: Don lanocha News Staff: Tricia Sangalang, Suzanne
Higgs, Omar Maglalang, Janice Wong, Brittney Trimmer, Christie Thompson, Kara Batt

Executive Editor: Anthony Della Dalce Spofts Editor: Neal Turnage Sports Staff: Justin Cates, Anthony Della
Calce, Adam Davis, Thomas Emericl$ Dave Ruffq Ben Boggs, Brittney Asbury Video Production: Mike Trelease, Casandra Lyon

Public Relations: Madeline Law, Greer Horne, Brittney Asbury, Kristina Ticknor Ente*ainment Editorct Brant Marlett,
Jon Atwood

Entertainment Staff: Ashley Hartle,

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5t24t2007

'

About I Planet Blacksburg

Page2

of2

Grace Powell, Aynsley Renz, Erin

McAndrews

Hor" I nOori t pnotos t ruews t iO"*

f Entertainment I opinions I Video I Students

http ://www. planetblacksburg.com/abouV

5/24/2007

Date

To xxxxxxxx Xxxxxxxxxxx Xxxxxxxxxxx
Dear xxxxxx: We are forwarding a letter from Col. Massengill, Chairman of the Governor's Virgi"i" iech Rev-iew Panel. ln an effort to continue to protect the privacy of the fariilies, we have not released the home addresses to the Panel; thus, the need for us to forward Col. Massengill's letter. Please let us know if you have questions or need our assistance in contacting the Review Panel should you desire to provide comments to them' Sincerely,

Name, title (Kim, I think this could be You)

Message

Page

I of2

McCoy, Lenwood

From:

Schaenman, Phil [PSchaenman@sysplan.com] Tuesday, May 29, 2047 1:43 PM McCoy, Lenwood

Sent:

To:

SubJecfi FW: Revised draft letter to families of VT shooting.doc
Lenwood, here is the draft letter refened to in my previous email this afternoon. . I thought you should see it so there are no surprises to the U. lt could I guess be generically addressed but Ms. Ellis wanted it particularized if possible in the first paragraph. Would "child" work in every case? Any cases where a parent is not the contact? We exclude Cho here, that family would be contacted separately. Col. Massengil has not release this yet so make sure you do not run with it, but prepare to do so, please.

Letter to families of

VT shootins

Dear family membe., Speaking for all of the Virginia Tech panel members appointed by Governor Kaine to review the

tragic incident of April 16fr , we wish to offer our deepest sympathy and condolences in the tragic death of your child.(insert husband, etc whatever applies depending on who receives the letter). Our panel members have volunteered their time to investigate the events which transpired at Virginia Tech on April 16th wlth the expectation of gathering information which will help prevent such tragedies in the future on campuses across America. We are equally concerned about your specific needs as survivors of this catastropic experience and we plan to make recommendations regarding the provision of information and support to not only family members but to the Hokie community, and the
rest ofthe nation. The panel would like to offer you , as someone so directly impacted by this to event, an opportunity areessential asweattempttoconducttheworkof panel and we hope that you will consider sharing them with us in some context. You may address the the full panel in a public meeting, or meet with one or two panel members in private session. (State rules are such that meeting with more than two panel members at a time must be done in public.) Another altemative is to put comments on the website established for this purpose, at

tospeaktousifyouchoosetodoso. Yourthoughts

VTreviewpanel.org.
Please understand that there is absolutely no obligation to deal with the panel directly. . . Several parents have contacted individual panel members or the Governor's office wishing to meet with the panel, and we are extending this offer to all of the families..

The next public meeting

will

be Junel

l

at George Mason University in Fairfax County, Virginia..

If you wish to address the panel during the public meeting or meet with panel members or our
support team in private, please contact Teresa Copping by phone at 703-351-881

I or by email at

5t30t2007

ge
tcopping@sysplan.com. (She is part of the panel's support team.)

PageZof2

Also, there may arise questions as to the panel's course of action or other issues regarding the panel that you might wish to talk about. I would be glad to answer your questions should you have the need. Just ask for me through the above number and I will be in touch.

Sincerely,

Col Gerald Massengill Chairman, Governor's Virginia Tech Review Panel

5t30t2007

Re:

MariaHixon

Page 1

of3

,
Nash, Mary Beth

\r I r..lvit\ "/'|

,

i.

r,

l

From: Sent: To: Gc: Subjec*
People,

Hincker, Larry Monday, December 03,2OO7 4:39 PM O'Rourke, Kim; Poole, Jay; Heidbreder, Kay; Nash, Mary Beth

Steger, Charles; Wilkes, Lisa; Smoot, Ray
RE: Maria Hixon

Attachments: Hokie Memorial Fund PDF

We have an issue. Based on this email discussion, I did a little research. I can find no instances where we nave spoken of a second distribution. We have articulated what will happen with monies collected from Nov 1 to Dec 31. We say that the fund will remain open until Dec 31 and any monies left in the Memorial fund will be transferred to the Scholarship fund. However, we are silent on whether there would be a second distribution after Oct. 31. The timeline in the protocol clearly states that we distribute funds on Oct 31 , but both the timeline and the protocols are silent on the uses of the monies collected from Nov 1 to Dec 31 , EXCEPT to say that the balance on Dec 31 will be transferred to the scholarship fund. All this is prelude to a piece written by Feinberg in the Virginia Law Review.
He says, is clearly more efricient; it is anticipated that the Hokle Fund will distribute all available proceeds to eligible claimants no later than the end of the October 2007 (the 9/11 Fund took 33 months to complete all distributions). Any additional funds which may be contributed by yearc'end will result in a second dishibution on flte s€,me basrls as the fir*. [my italics]

It

htto://www.viroinialawreview,org/inbrief.pho?s=inbrief&o= 20-07/08/27lfeinbero pdf also attached
This is consistent with comments Jay heard from families...we don't know for a fact, but it's entirely possible that Ken told people that there would be a second distribution. I realize that none of our correspondence, news releases or protocols says that there will be another distribution, But IF the protocol is silent and IF Feinberg mentioned this in his meetings, I can see how some families have gotten the idea of another distribution. Larry
Larry Hincker

Associate Vice President

Universig Relations Virginia Tech
314 Buruss Hall
Blacksburg, VA 24061 540 231 5396 hincker@vt.edu

Slnrginiafe*r
From: O'Rourke, Kim
Monday, December 03,2007 3;42 PM To: Poole, Jay; Heidbreder, Kay; Hincker, Larry; Owczarski, Mark Subjecil RE: Maria Hixon l'll answer your questions in reverse order. Yes, the Hokie Spirit Scholarship Fund will remain open after

Sent

12/3t2007

'

Rs: Maria

Hixon

I

.,

Page2 of 3

12131t07; there are no plans to close

it. And, yes, it will be available to any student who applies and meets the

criteria. DO NOT SHARE THE FOLLOWNG INFORMATION - On December 31, 2007 , most of the money remaining in the Hokie Spirit Memorial Fund will be transfened to the Hokie Spirit Scholarship Fund. However, some money will be held in reserve to cover the cost of the audit and the cost of legal fees directly associated with the tund. We should have a very good picture of how much will be needed for the audit and legal expenses by December 31 . This will all be transparent in the audit, and we will disclose it at some point prior to that, but not right now.

From: Poole, Jay SenE Monday, December 03,2W7 2:50 PM To: O'Rourke, Kim; Heidbreder, Kay; Hincker, Larry; Owczarski, Mark
Thanks. Are all the monies being received between now and the end of the month going to the Hokie Spirit Scholarship Fund? Have we said that publicly yet? Do you have a ball park guess as to how much $ might be received between now and the end of the month? Wfl we continue to receive funds for the HSSF after 12131? And I seem to recall that is just a general scholarship fund available to any student who applies and meets the criteria or is my brain numb?

From: O'Rourke, Kim Sent: Monday, December 43,2007 2:30 PM To: Heidbreder, Kay; Poole, Jay; Hincker, Larry; Owczarski, Mark

Subject

RE: Maria Hixon

Kay's correct. A second distribution is NOT under consideration.

From: Heidbreder, Kay Sent: Monday, December 03,2@7 2:27 PM To: Poole, Jay; O'Rourke, Kim; Hincker, Larry; Owczarski, Mark

Subject

Re: Maria Hixon

The parry line is no second distribution. That was the tast word that

I heard.

Kay

On L2/3/O7 2:15 PM, "Poole, Jay" <jspoole@exchange.vt.edu> wrote:
Do we have a party line on this? I can envision this becoming a story at some point in time.

From: Pettry, Pam

Sen*

Monday, December 03,2007 2:11 PM

To: Poole, Jay Subjecil Maria Hixon
Hi Jay. Maria Hixon (wife of student in Norris) called asking if there would be a second disbursement to the students and victims families before December 31? She questioned what will happen with the money being donated now until December 31 . She asked that we call her back at 540-808-7056. Thanks - Pam

Pamela H. Peftry Office of Recovery and Support

r2/3/2007

'

Re: Maria Hixon
1700 Kraft Drive, Suite 1100 Virginia Tech, Blacksburg, VA 240614907
54O -231 -OO62; t ax

Page 3

of3

540 -23

1

-7

M9

pettry@vt.edu

Kay Heidbreder Virginia Tech 327 Burruss Hall Blacksburg, VA 2406L 540-23L'6293
CONFIDENTIAL INFORMATION
:

This electronic message and any attachments contain information from University Legal Counsel at Virginia Tech that may be confidential and/or protected by an attorney-client, work product or other confidentiality privilege. If you are not the intended recipient, please do not disclose, copy or distribute this information. Also, please notifY the sender immediatety by retu rn electronic e-mail or by telephone at 540-23L-6293 and destroy the message and its attachments. Thank You

12/3/2007

From: Sent: To:

Cox, Shawn Monday, December A3,2007 4:17 PM

Larry
Hokie Memorial Fund PDF Hokie Fund PDF.pdf

Subject: Attachments:

Hokie Fund )F.pdf (135 K

I attached the PDF. You can also find the story here: http : / /www . virginialawrevi ew. orql inbrie f . php? s=inbrie f& p=2aA1
lJs L rLr(:

JJcrrr-yl

/

AB

/ 27 /

feinbe rg

1----. € .,^,. treEv anything else, J vu -.eed

Shawn .

Virginia Law Review - ln B'ief

Page

I of5

f-

ti

va. L. Rev.

r

,tep,t".futa
Gompensating the Victims of Catastrophe: The Virginia Tech Victims Assistance Program lKenneth R. Feinberg
In the wake of the April 16,
2007 shootings at Virginia Tech, which claimed the lives of thirty-two victims and
ESSAY AUGUST 27, 2OO7

tPDR

Currently
Vo!. 93, Novemb(
Domesticating Sole Agrbements by Bradford R. Clar, What is Standing
G

injured scores of faculty and
students, the Virginia Tech School Administration announced the creation of "The Hokie Spirit Memorial Fund."1 This Fund of approximately $7.5 millionthe result of unsolicited private donations from some 20,000 individuals around the globe-will be distributed to the victims and their families pursuant to a proposed Victims Assistance Program Kenneth R. Feinberg, right, wlth virginia Tech Presldent Protocol, which delineates the Charles W. Steger at a iuly 5, 2007 press conference terms and conditions of announcing Mr. Feinberg's appointment as administrator of victim eligibility and levels of the Hokie Soirit Memorial Fund, compensation.- The program stands in sharp contrast to its well publicized predecessor, The Federal September 11th Victim Compensation Fund of 2001, enacted into law by Congress eleven days after the 9/11 terrorist attacks on the World Trade Center and the Pentagon." Although the differences in the two Funds vastly outweigh any similarities, there are important lessons to be drawn in contrasting the two compensation regimes. And in two critically important respects-the need for transparency in publicizing the programs, and providing eligible claimants procedural due process and the opportunity to be heard-the contrasting programs actually track one another. At first glance, there are few similarities in comparing the two programs. True, the April 16 and September 11 attacks both resulted in traumatic deaths, physical injuries, and mental trauma. And both fueled public expressions of grief, anger, and frustration by the families of the dead as well as the wounded; the emotions surrounding the two incidents fostered a climate in which any discussion of reasonable compensation was guaranteed to receive a hostile recepticin. The drafters of 'The Hokie Spirit Memorial Fund" quickly learned a

by Eugene Kontorol
The People or the S Georgla and Popula

by Rancly E. Bamet
Not-So-Serious Thr Independence by Wiiliam H. Pryor, Democratic Failure Myth or Reallty? by James McDonala

In Bt
Recently Publ
Purposes and Effecl Response by Samur

Deterrence, Retribu Law of Evidence Essay by Richard A,

Alo( Stein
Criminal Law's "Me( Balancing, Harmoni
Accident? Response by Michar

The Perils of Eviden Manipulation
Response by Edwar

Compensating the \ Catastrophe: The v Victims Assistance I Essay by Kenneth F The Hurricane Katri
Claims

http://www.vhginialawreview.org/inbrief.php?s:inbrief&p=2007108/2T

lfeinberg

r2/3t2007

Virsinia Law Review - In Brief

Page 2 of 5

Essay by Kenneth

S

pivotal lesson from those who designed and administered the 9/11 Fund: emotion often trumps efforts at providing prompt compensation to eligible claimants,
But it is the differences, rather than the similarities, which highlight any attempt to comDare the two Funds. First is the difference in the source of the two Funds. The Hokie Fund is a purely privately funded program, the result of private donor contributions ranging from a few dollars to approximately $1 million.a No additional contributions were received from the University (which is part of the Commonwealth of Virginia's university system). In contrast, the 9/11 Fund was a publicly funded program established by Congress without any private contributions from the airlines, the World Trade Center, or other potential defendant tortfeasors.' The Hokie Fund currently consists of approximately $7.5 million, amounts received by the University from private donors up to and including August t5,2007i the 9/11 Fund had no liquidated fixed amount of any type, nor were there any funds appropriated by Congress for distribution to eligible claimants. Instead, the Special Master of the 9/11 Fund was simply authcirized to spend whatever he deemed necessary in order to implement the statutory mandate. Ultimately, the

lMorel

Email Updater

loin

InB
Mailin
Announcements
Note Workshop Anr September 2007 N( Announcement New Member Annor IMore]

9/11 Fund distributed over $7 billion to some 5,300 eligible claimants;" it is expected that the Hokie Fund will authorize payment of the $7.5 million to fewer than 150 families and individuals who suffered death and injuries on April 16. (The Fund will remain open until December 3I,2OO7, to receive any additional contributions, which will then be distributed to eligible claimants on the same basis as the existing funds.)
There is also a second critical distinction involved in the establishment of the two programs. The 9/11 Fund required all eligible claimants, as a condition of participating in the Fund, to waive their right to litigate against any and all potential domestic tortfeasors (for example, the airlines, World Trade Center, Port Authority of New York and New Jers€y, Mass Port, the airline security guard companies, the manufacturers of the airplanes involved in the attacks, etc.).' An express purpose of Congress in establishing the 9/11 Fund was to diveft claimants out of the civil justice system and into a legislatively created, no-fault administrative compensation scheme. The Hokie Fund has no such requirement; because the fund is the result of purely private donations, no terms and conditions pertaining to access to the cou rts accompany claimant eligibility. Eligible families and victims can participate without waiving their right to sue Virginia Tech or any other potential defendant.s There are also critical differences between the two Funds when it comes to the rufes governing distribution of Fund proceeds. The 9/11 Fund was a unique hybrid of both tort and workers compensation no-fault principles.- The Fund's Special Master was required by statute to calculate economic loss, pain and €uffering, and emotional distress in processing each individual application, a clear reference to basic tort law, At the same time, however, the law required him to deduct collateral sources of income from his final calculations (clearly not a tort concept). In sum, one size did not fit all; each eligible claimant received a different amount ol 9/Ll Fund compensation. And the Special Master had wideranging discretion to adjust final awards as he deemed appropriate. This is not the case with the Hokie Spirit Memorial Fund. Distancing itself far from the tort principles that guide access to our civil justice system, the Fund avoids the practical and philosophical problems associated with individual

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calculations. Instead, it calls for flat payments of $180,000 to each of the thirtytwo families who lost a loved one on April 16.10 There is no attempt to make value distinctions among the dead. And, although there are varying payments when it comes to the approximately thirty individuals who were physically injured on April 16, these paymenG are tied directly to the number of days of hospitalization required by the injured. Hospitalization becomes an objective measure of payment-students and faculty hospitalized for more than three days but fewer than ten days receive a flat payment of $40,000, plus free tuition; the two students hospitalized for more than ten days receive $90,000 each and free tuition. The Fund Administrator has no discretion to vary this payment schedule,11
The two Funds also differ when it comes to eligibility for psychological trauma without accompanying traumatic physical injury. The 9/11 Fund made all such claimants ineligible; the Special Master did not compensate for mental trauma without accompanying physical injury. The Hokie Fund takes a different tack when it comes to the approximately thirty-five faculty and students who were in Norris Hall, the scene of the shootings, on April 16 but managed through luck or good fortune to escape death or physical injury. These claimants are eligible to receive free tuition at Virginia Tech until they successfully complete their planned study or (at the claimant's sole discretion) $10,000, the cash

equivalent of a yeart in-state tuition.12 All other campus observers of the tragedy who now claim psychological trauma, but who were not physically in Norris Hall on April 16, will receive free psychological counseling at the Virginia
Tech Counseling Center. Both the 9/11 Fund and the Hokie Fund are, however, similar in two critically important respects-the need to promote transparency in the promulgation and dissemination of the two Funds'terms and conditions, and the right of any claimant to seek a confidential hearing with Fund Administrators before submitting a claim. These two principles of transparency and due process lie at the heart of the two Funds and reflect a recognition that accountability and the opportunity to be heard are essential features of any successful effort to compensate blameless victims and families. As for the issue of transparency, the Hokie Spirit Memorial Fund, like the September 11th Victim Compensation Fund, was first governed by a proposed interim set of terms and conditions, which were not final but sought family and victim input before the final eligibility and compensation rules were fixed' The Fund Administrator invited comment concerning proposed Fund regulations and met with all interested parties to discuss eligibility criteria, the level of funding for different types of claims, and due process procedures. Following these series of meetings in Blacksburg, Northern Virginia, Richmond, Washington, and Trenton, New Jersey, a Final Protocol was issued on August L5,2007.

In addition, the Hokie Fund (like the 9/11 Fund) calls for a private, confidential hearing for any eligible family or victim who makes such a reguest.t3 Thit hearing will be conducted under oath and will be transcribed. The claimant can be accompanied by a lawyer, a tax advisor, an accountant, or anybody else the claimant deems appropriate. The hearing will permit any claimant to memorialize on the record thoughts and memories concerning a loved one or one's attempt to cope with loss or current injuries. It is obvious, however, with fixed amounts being predetermined and no discretion being afforded the Fund Administrator in the calculation of individual awards, that requested hearings will not include any discussion of adjusting compensation (a major purpose of the 9/11 Fund hearings). Neveftheless, the opportunity to be heard-to vent

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about life's unfairness and comment about loss, memory, the future, and any other topic-should not be underestimated in providing claimants an outlet to express their thoughts (and, perhaps, discourage lawsuits against the University and other potential defendants). What lessons are learned from an analysis of these two Funds? First, the Hokie Fund-unlike the 9/11 Fund-can correctly be viewed as a rather conventional attempt to provide prompt and fixed private compensation to eligible victims. unlike the 9/11 Fund's hybrid tort/workers compensation approach, with its requirement that all claimants waive their right to litigate against potential tortfeasors, the Hokie Fund is more mainstream, offering families and victims an opportunity to participate without any preconditions. Nor are Fund Administrators of the Hokie Fund permitted to exercise discretion in the calculation of individual payments; unlike the 9/11 Fund, tort concepts of economic and noneconomic loss are absent. A published compensation matrix, grounded in objective variables of loss, hospitalization and location, offer each individual claimant an advance preview of what compensation can be anticipated. In this sense, it can be argued that the Hokie Fund is superior to the 9/11 Fund in providing each individual claimant a clear indication of each award,14 It is clearly more efficient; it is anticipated that the Hokie Fund will distribute all available proceeds to eligible claimants no later than the end of the October 2OO7 (the 9/11 Fund took 33 months to complete all distributions). Any additional funds which may be contributed by years'end will result in a second distribution on the same basis as the first.
But the most important aspect of the Hokie Fund is, again, the recognition of the wisdom of transparency and due process in distributing compensation to victims of catastrophe. The Hokie Fund is the.latest compensation scheme to build upon the value of due process in encouraging grieving families and victims to participate in a purely voluntary prog.urn.15 It remains to be seen how many eligible claimants will take advantage of this opportunity to be heard, especially since the hearings will have no impact in the calculation of compensation. Even if compensation were an issue at the hearings, it is by no means apparent that all claimants would take advantage of the opportunity to be heard. After all, approximately half of all 9/11 Fund applicants decided not to reguest a hearing, even though the calculation of individual awards could be adjusted based upon testimony at such hearings.16 Many claimants, whether the victims of 9/II or April 16, grieve in private.

It would also be of interest to analyze whether the establishment

and fair

administration of The Hokie Spirit Memorial Fund will short-circuit what might otherwise be a volume of protracted lawsuits directed at the University and other potential defendants. Voluntary participation in the 9/11 Fund was virtually complete; some ninety-seven percent of all eligible claimants decided to enter the Fund, thereby waiving their right to litigate." Today, there are fewerthan one hundred 9/11 death claims being litigated in federal court in New York City. Although the Hokie Fund does not raise the same civil justice policy issues as the 9,/11 Fund, it will be viewed with great interest concerning its impact on likely future tort litigation. Suggested Citation: Kenneth R, Feinberg, Compensating the Victims of Catastrophe: The Virginia Tech Victims Assistance Program,93 Va. L. Rev. In Brief 165 (2OO7), http ://www.virg inialawreview.orglinbrief/20 07 / O8/ 27 lfeinberg. pdf' lBack to this issuel

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In this issue:
compensating the victims of catastrophe: The virginia Tech victims Assistance Program I Essay by Kenneth R. Felnberg

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McCoy, Lenwood

From:

McCoY' Lenwood ThursdaY, June 21, 2007 11:02 AM Ridgwell, Diana

Sent:

To:

Subiect: RE: Article for About Campus This|ookfinetome....proceed.Thanksforkeepingmeinformed.

From: Ridgwell, Diana Sen$ ThursdaY, June 21, 2007 10:02 AM To: McCoY, Lenwood Subject RE: Afticle for About CamPus
journal' is a "reflections" kind of publication- not a research Here is my draft. Remember that ABOUR CAMPUS leained from our work with them' From and *h"t We were asked to discuss now our omce assisted stuolnii ji;il!31; th"t;ine rrts wiiiinlo the relatinq to "focus on what you know" the information you provioeol "ii"goriet feelis questionable,.please let me and does not hit on any ot tib';si!-ei ci"al' topics. r givJm; some fe6dback by Friday morning, that would be know and l will be glad to revise. lf you could prease great. Thanks. Diana

*"

y;:;;;;itninl-n"ivou

Diana M. Ridgwell, Ph. D. Director of Student DeveloPment College of Liberal Arts and Human Sciences 232 Wallace Hall Virginia Tech dridgwel@vt.edu FFtuoe nJ a p po ntments cal : 540-23'l €54 Others call: 540-231 -857 7
i |

I

---Original Message--From: Mc@Y, Lenwoocl
Senh Wednesday, June 20' ZO07 8:26 AM To: Ridgwell, Diana Subject FW: Article for About Campus
Ooops...did not spell your userid correctly

Fromr Mccoy, Lenwood Sent: Wed 612012007 7:54 AM To: dridgewel@W.edu

Subject

Article for About CamPus

;;-fu;il il
Thanks.

vp's from lrgrw Hincker' lt is the best Here is the memo that went out to the academic council, deans, and of your article before it is submitted and l'll tend me a draft otter it tttir p6i.t. | review and give You comments.

n"lt"

6t2112007

In the Wake of Tragedy: Learning from Reactions By: Diana Ridgwell, Virginia Tech

I was not on campus on April 16,2007, and as I sat glued to the television, all I could think about were "my students". When I first came to Virginia Tech years ago, I realized that this was a sentiment shared by administrators, faculty, and staff. There is a sense of the familial stucture here with a deep caring and sense of responsibility for the wellbeing of our students at every corner you turn. As a member of an Undergraduate Academic Affairs Ofifrce at Virginia Tech and an instructor, I had the unique opportunity to be a part of an administrative unit working to help students get through the weeks following 4-16. When tragedies such as this happen, we hope that we can leam as much as possible to inform us for the future.
This process began for me just hours after the news broke as I sat with the television going in the background and my laptop in front of me. For me, like the students, the emails from campus and students were my "connection" to what was going on. I began to get frantic emails from students in the class I was teaching that semester. "How will we complete the assignments?", "What should we do about the events that were canceled this week that we needed to do for class?" I was baffled by these emails and quickly sent a note telling the class that I did not want them to worry about the class right now and that I would address it later. "For now, you should concentrate on yourselves, your friends and families," I told them. Then, a young woman sent an email that explained that she knew she "shouldn't be thinking about classes and assignments at this time", but that was'all she knew how to do at this point". She "needed to get her mind offof what happened and away from the television". What I learned from all of this conespondence with students by email, and in person as we retumed to campus later that week, was that the concep that everyone handles grief and tragedy differently is a gross understatement. The University did exactly what it should, gave students choices in terms of academics, gave them numerous outlets for their grief, provided counseling services, and more, but when it came down to it, there was nothing that would handle all of the situations that we would face as we returned. During the weeks after April 16, in working with students and listening to comnents from colleagues, a few issues came to my attention regarding the decision making process students were going through relating to academics. This information did not come from any structured data but is based on my reflections of the interactions and conversations I had durins that time.
Student level or class makes a difference in their reactions and how they approach academic matters after a tragedy. Providing numerous choices for students comoleting the academic year was necessary. For many, it provided the sense of control over their environment and their lives; control that they had lost followins April 16. For others, it gave them that something else to think about that they needed as they pondered &q many options and what was best for them. For_others, the choices were overwhelming. For instance freshmen and sophomore level students seemed to make much faster decisions regarding their choices. Being so early in their academic experiences, they may have felt

ofa wrong decision would not be great and therefore thgl did not need to put as much time into the process. They were also the most likely to have obeyed parent's
that the impact wishes to retum home and thus made choices more on a whim rather than by talking to professors and advisors in more depth. These will most likely be the students who return in the fall and come to us realizing that their decision-making skills during this time were not good. Balanced by the realitv of policies about deadlines and procedures, we will have to consider that some students may not have been able to make good decisions at

this time.

well established support system of friends and professors, and more general knowledge ofthe outcomes oftheir choices, they seemed to be making clearer decisions.
For juniors, the decisions seemed easier. Having a

For many seniors however, the choices were painstaking. One young man came to my office and said "I don't want to just take the grade. I want to finish the work. I worked hard for four years and I am not going to quit now." Another student asked me "How will graduate schools look upon these choices? Will they think we took the easy way out? I don't want to hurt my chances of getting into a top school because of this so I will take the exams and hope for the best". Seniors were also dealing with another burden, the fact that these were their last memories of an institution they had grown to love. "The younger students still have time to make new memories but we don't- this is it for us" one student expressed. I encouraged those expressing this sentiment to come back as alums and make new memories or to focus on all the great ones before this event and hopefully they wi1l.

Although I work in Undergraduate Academic Affairs, I want to be sure and mention graduate students. For me, m.y teaching assistant, a graduate student, was key to helping enter grades and making the class run smoothly. As I contemplated how I was going to figure out tentative grades as of April I 6 based on the percentage of work completed by each individual student at that time (I had assignments that students could turn in at varying times), I realized that my teaching assistant was a student as well and should be afforded the same accommodations that others were being given. On top of that, she was a trained counselor, and I knew that the Universitv needed her at this time. Although she wanted to continue her responsibilities for me, I told her to do what she needed to do and I would handle the class. It was not easy without her and I stayed up long nights getting it all done but it was very important that I recognize her_gga student also and that she had her own grieving to do. I knew that for her, helping others would be her therapy just as it was for me.
Another thing that I learned was that we should look to the ways that we ourselves cope with crisis in order to help students. What we can learn from our own behavior just might help us understand how students reactto academics after a crisis. For instance, as I contemplated how to continue with class, I realized that I could not concentrate on any one task and found myselfjumping from emails, to meeting with students, to talking with colleagues. I thought to myself, "l can't even focus, how can I expect my students ro come to class and focus?" From other administrators, faculty, and staff, I heard many

'

.'.

things like "I haven't been able to eat. I haven't slept much in days. I can't concentate on anything. I don't know where to start when I come to work." If we take a look at our own reactions to crisis, even as hained professional!, we can get a good idea of some of the things that students are experiencing as well. While we want to stand true to academic rigor, we must know tlat if we could not handle taking a test at this time, our students cannot either. For me, a coping stategy was to get involved and work with my students on a memorial project. Students have told me that these are the things that helped them to cope. In addition, for me, I wanted to come to come back to campus immediately and be around those who could relate to what I was going through. Many students told me the same thing; "My parents wanted me to come home and it was okay for a day or two, but then I just really wanted to get back here and be with people that understood how I felt."
Just a few weeks later, at graduation, I had the proud honor of leading students from my college into the stadium and sitting with them. I could tell that they wanted to smile and they wanted to be excited but it was hard. A young man said to me "I want to be happy about graduating but I feel guilty." I told him that it was okay to be happy and that he should be proud of his accomplishments, but that I understood what he meant. I too felt myself tom between the elation that I usually have seeing students I have worked with in their caps and gowns and the sadness that I felt as I looked to where the families of the victims were seated. At the end, wheir the speakers were done, the families of the victims walked right past the side where we sat and I watched in pride as all my students rose, clapped and wept as the families walked by. I could not have been more proud at that moment. They had put aside their wants and needs for tlte ceremony and realized that for them, there would be other accomplishments in life, but for these families, the memory of this ceremony was what they would have.

As an office of Undergraduate Academic Affairs, we helped students to cope with the tragedy by listening to them when they wanted to talk, by serving as a source gf informatioq by staying in close communication with Department Heads and assisting our faculty, staff, students and parents in anyway that we could. What I think we should take away from this is that even with the best intentions, we have to predict and know that the choices we give students dwing tragedies will be handled in different ways depending on their own coping strategies, their level of previous engagement with the university, their academic level, and many other factors. For some things, there are no policies, procedwes or deadlines to follow which is hard for educational institutions where these same managerial strategies are what make things run effectively and efficiently. We will have to continue to problem solve in terms of academic issues relating to this event for many semesters and perhaps years to come and we have to know that and expect it. We should look to ourselves and how we react to situations and apply that to how we decide to run things administratively and in the classroom. If we have not been eating, sleeping, and cannot concentrate, most likely our students are experiencing the same things. We rely heavily on our graduate assistants to help with classroom management activities, but have to remember that they are students too. As scholars and educational administrators we have a mission and duty to educate students. We are accustomed to policies and procedures that help to guide our work and

foregoing them is hard but necessary in these situations. We realize.d that this experience, in all its horor, was a tremendous leaming experience for all of us. Our students will sraduate having dealt with something that most people never have to think about. Not just in times like these; but in general, these events should lead us to reconsider the classroom approach to learning as we continue to explore the educational value oflife experiences. Facultv. administrators, and staff, have learned and used crisis management skills that will forever be a part of our work Eglmeaningfrrl learning to occur, there has to be reflection, so in the coming months and years, whether on their own, with student organizations, or in a class environment we should make opportunities for students, faculty, staff, and administrators to connect the feelings, emotions, coping skills, and lessonslearnedjglhig-Egggdy, with the functions of our daily lives. This is how we will continue our work and honor those lives lost on April 16, 2007.

Date: Thu, 17 May 2007 15:36:51 -0400 From: Unirel@vt.edu Subject: Policy Memorandum from President Charles Steger To: Multiple recipients <LISTSERV@LISTSERV.VT,EDU>
Presidential Policy Memorandum No. 241

TO: All Virginia Tech Employees

FROM: Charles W. Steger DATE: May 16, 2007
SI-IBJECT: Handling Information Requests About Events of

April 16,2007

Approvedby the President: May 16,2007 Effective Date: Immediately Expiration Date: Indefinite - to be determined
As you know, Govemor Kaine has appointed an independent Virginia Tech Review Panel ("the Massengill Panel") to review the events of April 16 and the surrounding circumstances. The Panel has retained the assistance of a private consulting company, TriData Corporation, in conducting the review. As I stated in my comments to the Panel last week in Richmond, the university will provide all information requested to assure a comprehensive review. To accomplish this, your assistance is
needed.

In order to ensure an orderly and complete response to requests for itormationfrom the Panel, I hatte appointed Lenwood McCoy to serve as the university's liaisonwith the Panel.Mr. McCoy is a very experienced retired employee who is highly respected and very knowledgeable about the university. Mr. McCoy will clear and coordinate all responses to requests for information
relative to the events of April 16, including those that originate from individuals or groups other than the Panel. Most requests to you or your unit for information about the events of April 16 will come from Mr. McCoy, and you should respond fully to his requests. However, if you receive a requ€st from elsewhere, do not respond directly rather, forward the request to Mr. McCoy. You may contact Mr. McCoy at mccoy@rt.edu or 540-231-0066. There are to be no exceptions to this
process.

As you can well appreciate, there are a numb€r of federal and state laws, as well as other legal considerations, associated with what information the university can provide and under what circumstances. Regrettably, we expect that there will also be individuals pretending to be associated with the review who may attempt to get information from you. Mr. McCoy can ensure

that the university complies with applicable laws relative to the release of information and can also veriff the identities of those making legitimate requests.

Finally, I want to advise you of three internal working groups that I have established to help us determine what steps the university can take to lessen the risk of such tragedies in the future. They are:
Telecommunications Infrastructure

-

locking systems, surveillance, etc'

Interface between Counseling, Judicial Affairs, Academic Affairs, and the legal system. Let me reiterate that Mr. McCoy will clear and coordinate all responses to requests for information relative to the events of April 16, including those that originate from these working groups, the Panel, or any other individuals or groups. Further, let me also take this opportunity to remind you that:

All

requests for information made under the Freedom of Information laws should be referred
.

immediately to University Legal Counsel: Kay Heidbreder, heidbred@vt.edu,23l-6293

As standard practice, all media requests for information should continue to be referred to University Relations: Larry Hincker (Hincker@vt. edu,23l-5396) or Mark Owczarski (maaw czar @vt. edu, 23 1 - 5 223). Most importantly, thank you for your assistance and support during these difficult times.

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McGoy, Lenwood

From:

Hincker, Larry Tuesday, June 05, 2007 10:19 AM McOoy, Lenwood Flinchum, Wendell; Stith, Randall

Sent:

To: Cc:
Lenwood,

Subject RE: June 20 interviews meeting at VA Tech

Here's the rundown. Randy Stith will provide to you images of: Campus aerials Ambler Johnston Dorm Norris Hall Exterior including the second floor of the west wing. Randy, have photogs take pictures showing second floor windows. Loudspeakers - randy, you'll need to capture one of those also. I have no idea where they are. Photos of Harper Hall, exterior The police will need to provide, if they are willing, images of Cho's room The Norris Hall classroom We have no images of Cho.
:

floor plans of Norris. Please ensure w Mr Hyatt his approval. I don't think he'll have a problem, but just in case, I'd clear that one. lndeed, my current plan is to provide to the media, if requested.
I will send to you the

l'd recommend against images of the victims. We've memorialized them in several publications. I don't know if we have blanket permission to reproduce. I got permission from each family for our remembrance publications. don't plan on going back and asking again.

I

Larry Hincker Associate Vice President University Relations Virginia Tech 314 Bunuss Hall Blacksburg, VA 24061 540 231 5396 hincker@vt.edu

WVuq#ilectr
From: McCoy, Lenwood [mailto: mccoy@vt.ed u] Sent: Monday, June 04, 2007 9:51 AM To: hincker@vt.edu

Subject

FW: June 20 interviews meeting at VA Tech

Larry see note from Phil Schaenman below. Please respond directly to Phil (with a copy to me) regarding photos for the final report. I've got a personal opinion about some of the pictures, but l'll leave the university's response to you. Thanks.

6/1812007

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of?

From: Schaenman, Phil Imailto:PSchaenman@sysplan.com] Sene Saturday, June 02, 2007 11:52 AM To: McCoy, Lenwood
Cc: Stambaugh, Hollis; Gerald Massengill Subject: June 20 interviews meeting at VA Tech
Hi Lenwood, For the meetings on security and messaging systems, two panel members, Dr. Davies and Dr. Depue will be attending. For the police, two panel members, Dr. Depue and Col Massengill will attend.

lwill

be at both.

We need two hours at least for the first meting and one and half hours for the second. Perhaps before and after lunch... Dr. Depue will come the evening before and stay overnight. Dr. Davies and Col. Massengill probably will
drive. Please arrange the specific times and places, and let us know. You know my llight schedute These are private meetings, not panel meetings and not open. Photos-Thinking ahead, we need some photos for the final report. An aerial view to show the size of the campus, e)derior pictures of the dormitory and Nonis Hall, outdoor loudspeakers in place, a schematic of the relevant buildings including where Cho lived, and at least schematics of the classrooms and dormitory room where the incidents took place. Pictures of the actual rooms or rooms the same size as the actual incident rooms would be useful if not considered still sensitive to the parents. A picture of the windows from which students escaped from the outside would also be good. Addf any other pictures you think useful. We also should have a picture of Cho. Might use the one that has been in the media with the gun.

\Mat do you think about including or not including pictures of the deceased victims, which we have?
Phil

6/18/2007

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1

McGoy, Lenwood

From:

Schaenman,Phil[PSchaenman@sysplan.com]
Tuesday, June 05,2007 3:34 PM McGoy, Lenwood

Sent:

To:

Subject: RE: MeeUngs for June 20th
Lenwood- We will also be meeting at 3:45Pm on June 20 with Lynn Nystrom, Media Director, School of Engineering in her office 225 Durham Hall, and possibly one or two others who were on the third floor at the time of the shootings. I spoke to her by phone today and she is worth hearing. We received a letter from her that cc'ed you.
Phil

From: McCoy, Lenwood fmailto:mccoy@vt.edu] Sent: Friday, June 01, 2007 11:48 AM Tor Schaenman, Phil
Cc: Hyatt, James; Blythe, Eru; Flinchum, Wendell; Stump, Shannon Subject: Meetings for June 20th

The meetings for June 20th are set:

1. Meeting with Exec VP Jim Hyatt and VP Erv Blythe will be at 10:15
Room, 210 Burruss Hall

in the President's Board

2. Meeting with Chief Wendell Flinchum will be at 1:30 also in the President's Board Room, 210 Burruss Hall
l'll send you detailed instructions later on how to find the building, parking, etc.

6n8t2007

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McGoy, Lenwood

From:

Hincker, Larry Tuesday, June 05, 2007 10:25 AM McCoy, Lenwood
at VA Tech

Sent:

Tol
Cripes.
..

Subject RE: June 20 interviews meeting
I got all the news I can handle..

Larry Hincker Associate Vice President Universig Relations Virginia Tech 314 Bunuss Hall Blacksburg, VA.24061 540 231 5396 hincker@vt.edu

'&v,ry#.*
From: Mccoy, Lenwood

Sent

Tuesday, June 05, 2007 10:21 AM
VA Tech

To: Hincker, Larry Subjecil RE: June 20 interviews meeting at

Sounds good........|'m going to give you a call with some more "news."

From: Hincker, Larry Sent: Tuesday, June 05, 2007 10:19 AM To: McCoy, Lenwood Cc: Flinchurn, Wendell; SUth, Randall Subject: RE: June 20 interviews meeting at VA Tech
Lenwood, Here's the rundown. Randy Stith will provide to you images of: Camous aerials Ambler Johnston Dorm Norris Hall Exterior including the second floor of the west wing. Randy, have photogs take pictures showing second floor windows. Loudspeakers - randy, you'll need to capture one of those also. I have no idea where they are. Photos of Harper Hall, exterior The police will need to provide, if they are willing, images of Cho's room The Norris Hall classrooms We have no images of Cho.
:

will send to you the floor plans of Norris. Please ensure w Mr Hyatt his approval. I don't think he'll have a problem, but just in case, l'd clear that one. Indeed, my current plan is to provide to the media, if requested.
I

6/st2007

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I'd recommend against images of the victims. We've memorialized them in several publications. I don't knoiv if we have blanket permission to reproduce. I got permission from each family for our remembrance publications. don't plan on going back and asking again.

I

Larry Hincker Associate Vice President University Relations Virginia Tech 314 Burruss Hall Blacksburg, VA 24061 540 231 5396 hincke(@v!.edu

WVsniatectr
From: McCoy, Lenwood [mailto:mccoy@vt.edu] Sent: Monday, June 04,2007 9:51 AM To: hincker@vt.edu

Subject

FW: June 20 interviews meeting at VA Tech

Larry see note from Phil Schaenman below. Please respond directly to Phil (with a copy to me) regarding photos for the final report. I've got a personal opinion about some of the pictures, but l'll leave the university's response to you. Thanks.

From: Schaenman, Phil Imailto:PSchaenman@sysplan.com] Sent: Saturday, June 02, 2007 11:52 AM To: McCoy, Lenwood

Cc Stambaugh, Hollis; Gerald Massengill Subject June 20 interviews meeting at VA Tech
Hi Lenwood, For the meetings on security and messaging systems, two panel members, Dr. Davies and Dr. Depue will be
attending. For the police, two panel members, Dr. Depue and Col Massengill will attend.
I will be at both.

We need two hours at least for the first meting and one and half hours for the second. Perhaps before and after lunch... Dr. Depue will come the evening before and stiay ovemight. Dr. Davies and Col. Massengill probably will
drive.

Please anange the specific times and places, and let us know. You know my flight schedule These are private meetings, not panel meetings and not open. Photos-Thinking ahead, we need some photos for the final report. An aerial view to show the size of the campus, exterior pictures of the dormitory and Norris Hall, outdoor loudspeakers in place, a schematic of the relevant buildings including where Cho lived, and at least schematics of the classrooms and dormitory room where the incidents took place. Pictures of the actual rooms or rooms the same size as the actual incident rooms would be useful if not considered still sensitive to the parents. A picture of the windows from which students escaped from the outside would also be good. Addf any other pictures you think useful.

61512007

!7

Paee 3

of3

We also should have a picture of Cho. Might use the one that has been in the media with the gun. What do you think about including or not including pictures of the deceased victims, which we have?
Phil

615/2007

Page

I of2

Mccoy, Lenwood

From:

Wilkes, Lisa Thursday, June 07, 2007 9:20 AM McCoy, Lenwood Hincker, Larry; O'Rourke, Kim

Sent:

To: Cc:

Subject: FW: Information for the Panel

Lenwood, PleaEe see my comments listed below. I hope this clarifies.
Thanks, Lisa

From: Mcf.oy, Lenwood Senb Wednesday, June 06,2007 11:34 AM To: Wilkes, Usa Subject: Information for the Panel

Dr. Cohen, TriData staff person, called this morning. He and Dr. Marcus head up the subgroup for reviewing the EMS response. He has a few questions and I need help to know how to respond...or who I should refer him to for answers. Here are the questions:
1. What components of our Emergency Plan were implemented during the emergency? (was there an Emergency Operations Center established, etc.) I've already told him that the Board room was the central location where all decisions were made, but he still has a vision of a "centef'where the lncident Commander would operate from. I'm not that familiar with the Plan but you probably know all the components he is talking about???? The lncident Commander, the Chief of Police, was in the President's Board Room, as a member of the President's Policy Group afier the initial crisis. During the actual Norris activity, he remained with his unit. Along with the Chief of Police, Col Flaretty was also present for the briefings that occurred with the President's Policy Group. The President's Board Room really was the Center of Operations with communications via cell phone, land line, e-mail, and web for the first 36 hours.

2. lf no EOC was opened, is there a spot on campus that would permit should a center? For example, does the Police Station provide space where an EOC could be located? Our Emergency Plan does specifu places on campus for EOCs. Please see page 11 of the plan. One of those listed is Burruss Hall, where the President convened the Policy Group on April
16.

3, He understand the Policy Group made the decisions, but he would like to know how the decisions (especially EMS and Police) got communicated to the proper people. I told him my understanding was that it was through the Resource Group, but he needs an explanation on how that was handled. He is not as much interested in the PR announcements as he is in how emergency-related messages were conveyed to the proper individuals. Since the Chief of Police was a part of the President's Policy Group, he received his direction directly as part of the group. During the actual event, the established protocols for the EMS and Police were followed.
I have an email address and a phone # if you would like to talk with him. He implied he would

6t7t2007

4:00 p.m. Thursday, October 11 Policy Group Meeting Location: President's Board Room
From: Sent: To:
Gc: Hyatt, James Friday, October 05, 2007 10:1 3 AM McCoy, Heidi Stump, Shannon FW: Worksheetfor Ranking Recommendations - RESPONSE NEEDED OCTOBER 11 High

Subject: lmportance:
FYI

ORICINAL

From: O'Rourke, Kim Sent: Friday, October 05,2007 10:00 AM To: Benson, Richard; 'Gerhardt Schurig'; Hitchingham, Eileen; Davis, Jack; O

, ---l ,s.,,y, InlKe; Chang, LaY Richard; Blythe, Erv; Bohland, Jim; DePauw, Karen; Dooley, John; Flanagan, Nam; Quisenberry, Sharron; Sorensen, elizabeih; Ford, David; Hikes, Zenobia; Hyatt, James; McDonald, Kevin; McNamee, Mark; O'Rourke, Kim; Shelton' M. Dwight; 'bhenyood Wilson'; 'Tom Tllar'; Walters, Robert; Heidbreder, Kay; Byers, Ralph; Hincker, Larry; Wilkes, Lisa; Flinchum, Wendell; Smoot Ray; Redican, Kerry; Poole, Jay Cc: Stewart, Jeb; Corvin, Thim; C-ohen, Alicia; Harness, J. Michael; Daniel, Maftin Subject WorKheet for Ranking Recommendations - RESPONSE NEEDED OCTOBER 11

Impotancet

High

TO: Members of the Policy Group and/or Academic Council
A packet of materials was distributed at yesterday's Academic Council meeting consisting of the W Action plin (Open Session), which included a summary of all recommendations from the Virginia Tech Review Panel Repoit and the three intemal review reports. These recommendations were grouped by category; the categories are refened to as "Action ltems." (NOTE: The packet of materials is being sent to those Policy Group members who are not on Academic Council.)

INSTRUCTIONS: Please review all of the recommendations and then complete the simple worksheet that is attached. For each recommendation, you are asked to check ONE box either Priority One, Priority Two, or lower priority. The recommendations are listed on the worksheet in exactly the same order as they appear in your packet"of materials. The recommendation numbers on the worksheet correspond to the "source location' numbers in your packet of materials. lf you p a member of the Policy Group, please brlng your completed worksheet to the next meeting' wtrlctr witl occur on Thursay, October 11, at 4:00 p.m. in the President's Board Room'
member of the Policy Group, please sond your completed worksheet to Jeb Stewart lf you ryla leiectr6-nlcatly or hard copy) so that he receives it by the morning of October 11. Jeb has agreed to serve as Project Coordinator for this review process'

Jeb's contact information is: 1700 Kraft Drive, Suite 2000 Mail Code 0169 231-2134 or 231-4227
JEBS@vt.edu

NOTE: lf you did not attend

aRd did not send a substitute, your packet is being sent to you.
I

thit oerson so he/she can complete the worksheet'

please pass the packet of materials on to lf vou attended the Academic council meeting in place of someone,

input to this process is very lf you have any questions about the worksheet, please contact me. Your important. Think you for your prompt response and cooperation' Kim

Priority Ranking

Worksheet-oso...

;

RE: Information for Tri-Data (the company supporting the VT Review Panel)

Page

I of2

Mccoy, Lenwood

From:

McCoy, Lenwood Wednesday, May 23, 2007 7:36 AM Hyatt, James

Sent:

To:

Subject: RE: Information for Tri-Data (the company supporting the

W

Review Panel)

Thanks, Jim, l'll be talking to him today and l'll explain where we are in the process. l'll also get the info from Judy on the text messaging system. l'll copy you on everything so you will know what l've shared with them. Keep both hands on the wheel!!!!!

From: Hyatt, James Sent: Wed 512312007 5:15 AM To: Mdoy, Lenwood Cc: Mdoy, Heidi; Steger, Charles; McNamee, Mark Subject: RE: Information for Tri-Data (the company supporting the W Review Panel)
Lenwood As a follow-up to our conversation while I am the lead administrator on security initiatives the subject matter experts on item a and b of Phil's inquiry are Judy Lilly and Larry Hinker. On item c it. Is probably Jim McCoy.

If Phil

is inteested in an overview of immediate steps and actions we are considering then I can certainly provide a briefing on these topics.

Jim
James A. Hyatt

Executive Vice President & Chief Operating Officer

---Original Message----Frorn: McCoy, Lenwood Sent: Tuesday, May 22,2007 03:56 PM Eastem Standard Time

To: Hyaft, James Cc: Wilkes, Lisa
Subject:
Information for Tri-Data (the company supporting the VT Review Panel) I have a request from Phil Schaenman at Tri-Data to the university's plans regarding:

identi! for them

the person(s) who can provide them information about

technology for getting emergency messages out to the university community. b. content ofmessages and the wording used to ensure the appropriate response,
a.

c. building/classroom security. As you know, the university gave presentations yesterday about the systems that were in place prior to April 16, and we mentioned that we were working on making improvements. Phil would like to speak with the person who knows about our future plans. I assume that is you. If I have assumed incorrectly, please let me know who I should contact.

<

lal la^Al

.

RE: Information for Tri-Data (the company supporting the VT Review

Panel)

Page2 of 2

Phil can be reached at (703) 35t-8300.
Thanks for your help.....and please confirm when contact has been made.

512312007

Lenwood
From: Sent:
Schaenman, Phil [PSchaenman@sysplan.coml Tuesday, May 22,2007 12'.OS PM McCoy, Lenwood Gerald Massengill RE: Input for the Governor's Review Panel

To: Cc: Subject:

W,
resDor l>c ---rLv Pa-r

6'

p

Hi

Lenwood,

Thrnlc

r.,

chain to

-ne<in.r fhis i.lca ;l on.r Dean Stephenson. ,

l-lere is an inif

ial

- ^t- t^'r

rhg

As we understand it/ in Virginia, aIi }egal gun purchases are nade after a forn is out by the intended purchaser who is given the forn by the gun dealer. The form is t hen sent electronically to the police who check the intended purchaser against over l-0 and federal data bases to see if he viofates any of the ruLes barring purchase. So the police do review the purchase.
Howeverf there is no central regiscry of who has guns, and the campus police cannot tap data base to run a llst of students against gun purchases, nor are they informed of the gun purchase by a student any more than your local police would if you were buy a gun
a

(they don't ) .

Even if the campus police knew the students who owned guns, or a new purchase was made, so long as they do not carry them on campus there would be nothing they could do under the current l-aws unl-ess thev were used to pose a threat.

So, the suggestion would require changing the law. 1r will be passed on to the pane]. Thank Dean Stephenson for taking the time to write.
EN-l-L 1 r\t^---da-----

Sent: Tuesday, May 22, 2007 11:34 AM To: Schaenman, Phi I Subject: FW: Input for tne Governor's

Frorn: Mc6oy, Lenwoo6 [mailto : mccoyGvt . edu]
Revj-ew Panel

For your accion, per our discuss.on. Bil-I is a retired College of Enqineering Dean h-re at Tech. Let me know if you need more information about him.
ai nr'l ArDarrrLo M^a^r, r rv!v l
T

-----alri E *an. r1r^. rv.

Moc<.en Iti m

Sent: Tuesday, May 22, 20A- 10:56
anrrnaA

AM

arrh-iani-. FI^i. Tnnrrf f or the Governor's Review Panel Kin

Lenwood: Dr. Steger meant to send this to you.
-nr i ai n:1 ---qf6dar Fr^n. ergYs r!vrtr. Mo<<rn Charl oc
t

Sent: Tuesday, May 22, 200'7 10:51 AM
'ta .
I

mmnnrrt?

rrj- orlrr

Cc: O'Rourke, Kim Subject: EW: Input for the Governor's Review
i ai n: l Mocc.:cr

Panel-

-----nr

I

Fron: Bil-I Stephenson lmailto: freqyGvt. Sent: Tuesdayf May 22, 200'7 10:44 AM
T^.
ct- 6.rar

edu] Panef

Ch:rlae

Subject: Input for the Governor's Review

I do not know how to send this suggestion to the Governorrs Review Panel' Can you please route it to the appropriate Person. Here is my idea. I believe gun dealers should be required to subrnit information on aLI gun purchases to central police data base. The information would include the name and address of the
nrrrahrear ah.l 1-ha i f am< nrrrr-ha<ad

a

Po]ice departments, inctuding the Virgrnia Tech police' would have access to the data base and be expected to check it on a regular basis. Had the data base existed when the Tech gunman made his purchase, Tech police would have spotted the purchase by a student residing on campus. Approprj-ate action could then have been taken. Best wishes. Bill Stephenson.

Page 1

of I

Mccoy, Lenwood

From:

McCoy, Jim Wednesday, May 23, 2007 1:55 PM McCoy, Lenwood

Sent:

To:

Subject: RE: Information for Review Panel
Lenwood, as we discussed, there are no campus building modifications ongoing at this time that are solely responsive to the events of 4116107. Over the past month, Facilities has focused their resources on the reconstruction of multiple interior spaces within Norris Hall. That work is now nearing completion and future Facilities activities are contingent upon the recommendations of the Security Infrastructure Committee. This commitiee, comprised of various university personnel and outside security consultants, met for the second time on 5122107. In addition to these meetings, Mr. Hyatt, the Committee Chair, has visited the campuses of the University of Maryland, UC Berkeley and a private Biotechnology firm in the San Francisco area (Heidi can give you the exact name) to learn about their security measures and assess which ones may be appropriate for consideration by W. Additional site visits are planned for the coming weeks. At this early stage of the process, the committee is focusing on gathering information about the "best practices" of similar institutions. While no specific modifications have been identified for implementiation, everything is on the table for consideration and the group is committed to conduct a thorough review of the all possibilities before reporting it's recommendations sometime in August. im

From: McCoy, Lenwood lmailto:mccoy@vt,edu] Sent: Wednesday, May 23,2007 11:21 AM To: jmccoy@vt.edu Subject Information for Review Panel
Jim, the Panel has asked for information about our planned security improvements. That would like more information on building/classroom security, locks, etc, Are we ready to share our plans with them? Jim Hyatt told me to contact you as you would be the best person to provide that information to the Panel. Send me the info and l'll pass it along. Thanks.

512412007

From: Sent:

To: Subject:

Judy Lilly $illy@vt.edul Wednesday, May 23, 2007 3:18 PM McCoy, Lenwood Fwd: To DDDH: Message from Dr. Steger: Internal Review

of April

16, 2007 Events

>Let me know if f can provide other information,

>Date: Wed, 09 May 2007 17:08:50 -0400 >From: "Sanders, Kathy" <sandersk@vt. edu> >Subject: To DDDH: Message from Dr. Steger: fnternal Review of April

>

1-6,

<s snith0 exchange . vt . edu> >Thrp^.l--.r\i r-. Tn nnnH: Mpssaoo from f)r. Sfadar. *^fArnA' rvyf v ! r v >ApriJ- 16, > 2001 Events >Thread-index: AceS fgGgTt 0Kfgc3QC2agZBH6ZTU0AAAA3 j g

>Cc: "Smith, Sandra"

2Q01 Events

pcrrieW Of

>X-Junkmail--Status: score:10/50. host:vivi.cc.vt.edu >X- Junkmai l- -SD-Raw: score=unknown, > refid=str=O001.0A090209.46423812.00E9,ss=1,fgs=0,

> ip=198. 82. 160. 18, > so=2006-09-22 03248:54, dnn=5.2.I27/2006-09-21 >X-OriginaJ-ArrivalTime : 09 May 2007 21,: OB:51.0999 (UTC) > FILET IME = I3EC522F0 : 01"C7 92-1El
'!-----nr i

)From: President of Vj-rginia Tech >Sent: Wednesday, May 09, 2007 5:07
>MEMORANDUM

^i

nr'l

Maea! PM

>TO:
>FROM:

Deans, Directors, Department

Heads

>DATE: >SUBJECT:

Mrrr Q

,0,,]'T

Internal Review of April L6, 200? Events

>Recent weeks have been devoted to providing support to those families >who Iost Loved ones and chose who were injured during the tragedy of >April 16th. We have also focused considerabfe effort on preparing the >University Community for Cornmencement on May 11th and 12th'

must afso give attention to examining what occurred and sharinq >what we learn with others so that we can do what is possible to avoid >such incidents in the future. My purpose in wricing is to adv.ise you >as to what is already underway, as well as what wil-l be initj-ated to >insure a compfete and thorough review.
>Now we

>As outl,ined j-n our Energency Response Pl,an, two groups have been >operating. The first is the Emergency Policy Group. It was convened >as soon as we were noti-fied of the incident in Ambler Johnston Hall-. >It continues to meet on almost a daily basis to consider policy

)questions from tuition refunds to support for fanifies, etc.
>The second
1

is the Emergency Response Resources Group. This group

>provides support for emergency operations, addresses the safety and >welf ar:e of students, employees, and vj-sitors and assures, as best >",ossible, the continuity and timely resumption of university operations >It, too, continues to neet on a regular basis,
>The fol-l-owing

reports are being generated:

>As is outfined in our p.Ian, two Incident Review Reports are being >prepared. One for the events in Ambler Johnston Hall- and one for the

>events in Norris HalI. Mr. Hyatt is coordinating the preparation of >these documents. Each of these reports examines how the university >responded to the events and what Lessons can be learned for the future.
>The Corunissions establi-shed by President Bush and Governor Kaine wiIl >consider many of these issues from a State and National policy >perspective. Certainly we recognize that there are many other aspects

>of university policies, operations and infrastructure, which must be >examined carefull-y. As we refl-ect on the ]-essons of the Morva >incident, there was a substantiaf amount of misinformation in >circulation. This misinformation resul-ted in emergency evacuation of >buildings that could have placed people in harm's way. Our efforts >wilI focus on ninimizing panic while rapidly providing accurate >information to the universitv communitv.

>As a result, we have established the followj-ng working groups who will >exanine these issues from the perspectj-ve of the university. The >purpose is to look at strengths and weaknesses of our existing >systems / infrast ructure and how they may be improved or augmented to >address emersencv situations that miqht arise in the future.

Infrastructure (Erv Blythe, Chair) Interface between Counselinq Services, Academic Affairs, >Judic-j.aI Affairs and the LegaI System (Jerry Nil-es, Chair)
>1. >2. Tel ecomrnunicacions >3.
Ser:r:ri f v Tnfras1-rrr-j-rra' qi renc. tai lnrpd

rrarha l moqca.tinn.

>automated locking of building or zones within buildings, etc. (James >Hyatt, Chair )
>Where appropriate, the university wilI retain the assistance of >to assist in carrying out the review and recommendations .

and

experLS

>These three working groups wilI begin no later than Tuesday, May 15, >and provide preliminary reports no IaEer than August 15th, prior to the >beqinning of school . It is our hope to l-earn about the strengths and >areas for improvement of our existing systems. From this, we can take >steps to make our campus safer in the future,

>Your cooperaL-on and input to )/sws
>,...,

this effort

would be much appreciated.

>

\/i rni -'i:

President's

Tag[ Board of Vr-si-tors Academic Counci I

Press Advisory

Page

I of2

McCoy, Lenwood

From:

Copping, Teresa [tcopping@sysplan.com] Thursday, May 17,2007 11:09AM McCoy, Lenwood

Sent:

To:

Subject FW: Final Agenda Release for 2nd Meeting.doc
Mr. McCoy, wE sent you this one yesterdoy to reploce the previous one. Can you pleose hove someone chonge in lhe Virginio Tech website? Thonks Tereso

From: Copping, Teresa Senh Wednesday, May 16,2007 4:15
To:'McCoy, Lenwood'

PM

Subjectl Final Agenda Release for 2nd Meeting.doc
Please disregard previous agenda, this is the correct one. Thanks

Press Advisory
May 16, 2007
Panel Media Contact up to May 28,2007 Shania Flagg 703-351-830 I sflagg@sysplan.com

Second Public Meeting of Governor Kaine's Independent Virginia Tech Incident Review Panel May 21. 2007
The Inn at Virginia Tech and Skelton Conference Center

Latham BallroomA&B
901 Prices Fork Road Blacksburg, VA 24061 540-231-8000 or 877-200-3360: Fax: 540-231-01 46 ?:30

a.m.

Vote to be taken in accordance with Virsinia Code Section 2.2- 3712 to so into a closed
discuss matters related to the on-going criminal investigation and public safety.

meeting to review and

10:30 a.m.

Re-opening of Public Meeting
Remarks by Colonel Gerald Massengill, Panel Chair

10:35 a.m.

Virginia Tech University Presentation: Dr. Charles,Sleger, President Mr. Jim McCoy, Capital Design & Construction Ms. Kary Heidbreder, University Counsel Dr. Dauid. Ford, Vice Provost, Academic Affairs Dr. Zenobia Hikes,Yice President, Student Affairs
Law Enforcernent Presentation:

11:50 a.m.

st22t2007

Press Advisory

Page2

of2

Virginia Tech Police DepartmentColonel W. Steuen Flaherty, Superintendent, Virginia
Chi,ef Wend.ell F'Iinchum,

State Police
12:30 p.m. 1:30 p.m.

Lunch
Emergency Response Presentation:
Richord. Ferraro, Assistant Vice President, Student A-{fairs Matth.ew Johnson, Captain, Virginia Tech Rescue Squad Colin Whitmore, Lieutenant, Virginia Tech Rescue Squad

Hospital Presentation:
Dauid Linhous, RN, BSN, MS Ed. Director of Staff Development and Emergency Management, Montgomery Regional Hospital Michael Hirr, RN, BS, Director of Emergency Department, Montgomery Regional Hospital
3:00 p.m. 4:00 p.m.

Public Comments

Adjourn

Note: This meeting is open for media coverage, but the panel will not be taking questions while in session. Media Logistics at Virginia Tech in advance of May 21:
Larry Hincker or Mark Owczarski (540) 231-5396

522t2007

From: Sent: To:

Tuesday, MaY 22,2007 7"22 AM
Nystrom, Lynn; McCoY, Lenwood RE: Position as Liaison

Hincker, Larry

Subject: Lynn

Review Per our discussion, here is contact information for the

PaneL

Virqinia Tech Review PanelCol . GeraId Massengill, Chaj-r P. O. Box 1233? Arfington, VA 22219-2337 Wendefl's mail code: 0523
Steger's Mail code: 0131 constructing the timeline and I was in the meeting Hyatt,s Maif Code: 0148 (.]im is you have' Ei N recounted the same concern
)

when

Thanks much

for your help and understandlng'

LarrY

-----Original- Mes sage----- tansyGv! Erom: Lynn Nystrom lmailto: Sent: Monday, MaY 2I, 2007 5:35 AM To: McCoY' Lenwood Cc: hinckerGvt . edu Subject: RE: Position as Liaison
Dear Lenwood:

' edu]

I thought about your email- a lot over the weekend' were handled Since I was in Norris HalI that day, I have sone viewpoints about how things abotrt what I have said PubliclY. ir *y tot. as Director of News, t have been very careful But in my "citizen" think theY ro1e, I have some concerns that I woufd like to express to the Panel because I night be ilRportant consj-derations in any future incidents. paneJ-' tsut I truly thought this woul-d be abl-e to be done in private discussion with theof this adequate in a situation it sounds ]ike it cannot' and an email doesn't seLm my rnagnitude. I arn copying Larry on this because he and I have spoken about some of ]imaginelwj,.gotothehearingthisafternoon.Thankyouaga.L:rforyouguidance. Best,
Lynn

>At thls time, the onl-y interviews that are being scheduled for next >week are wj-th the police, rescue squads, and hospitals ' )There al:e two ways you can have input to the Review Pane-L: wiLI be >1 . Appear at the public hearing on Monday at The Inn' There >time tor comments beginning around 2:30 p'n' >2. Go to the PaneL's website and send j-n your conment ' The link is >http: / /www. vtreviewPanel. orgl
t.,
a

j

>Feel Tree to use either (or both) of these access points to ensure your >corrunents are heard by the Review Panel,.
>Le
n

wood

\-----nri' .

VLLYI

il

M6 c e.^

)From: Lynn Nystrom Imailto: tansyGvt. edu] -l q?
\q6hf . Thrrrc^:rr r rr gr ruqJ

>To: Mccoy,

,

M:rr rrql/

I

?

?nn?

?.

DM

Lenwood )Srrl.ri er-f : Posi I i .)rr aS LiaiSon

>Dear Linwood:

>I received the email that said you would now be serving as the >University's liaison with the Investigative PaneL.
>were in Norris Hal-f on April 16?
>M\r .irocti

o- rq.

wi- I rhew or an\/onF he infprrriawinc

fhosp

of uS who

>If not, how can one make certain concerns known? >Thank you. Sorry you had to come out of retirement for this job.
>Best, Lynn
\T rrhn \l\'<+ r^n

>DirecLor of News and External- Rel-ations CoIlege of Engineering
>225 Durham Hal f
\lr;*^;-i/vr!9!r,ro rF^-l^ r crri

)Blacksburg, Va. 2406'J>Phone: 540-231,-4311 Fax: 540-231-303f
>The ComnonwealLh's Leading College

of Engineering is at Virginia

Tech

T Uhh

t{r'e+r^m

Director of News and External Relations aal I oao nf Fnni rra6ri -....,...'--.,)9 r 225 Durham HafI Virginla Tech Blacksburg, Va. 2406L Phone: 544-23L-431L Fax: 540-231-3031
The Comnonwealth's Leading
C^ | I coe of F,noi nee*i no i s ai- Vi r.ri ni a Tech

From: Sent: To: Cc: Subject:

Lynn Nystrom [tansy@vt.edu] Monday, May 21,2007 8:35 AM McCoy, Lenwood hincker@vt.edu RE: Position as Liaison

Dear Lenwood:

I thought about your email a lot over the

weekend.

Since I was in Norris HaIl that day, I have some vj-ewpoints about how things were hand.l-ed. In my role as Director of News, I have been very careful about what I have said publicly. But in my "citizen" role, I have some concerns that I would Iike to express ro the panel because I think they rr i .:hf he i mno-j- arr rrons i deret i ons in env f uture incidentS .

I truly thought this would be able to be done in privace discussion with the panel. it sounds fike it cannot, and an email doesn'L seem adequate in a situation of this magnicude, I am copying Larry on this because he and I have spoken abour some of my
concerns,
T rr"dg-rrE -! 'ime/'rrne T r"ri I I .r^ f--o thc 9\J ---hcarinn thi e :ft- ornnnn Th:nL rrnrr :n.ain far rrarr a"in. :,**-Jnce.

But

Best,

Lynn

>At this time, the only interviews that are being scheduLed for next >week are with the police, rescue squads, and hospitals.
>There are two ways you can have input to the Review Panel:
>1 -

>time for comments beginning around 2:30 p.rn.

Annear at f hp ntthlic

hFarinct on Monrl:.' :r- Tha Tnn

'r'\6re wif f be a

>2,

>hrtp:

Go

/ /www,

to the Panelrs website and send in vour conment. The link is vtreviewpanel. orq/

>FeeI free to use either (or both) of these access points to ensure your >comments are heard by the Review Pane1.
>Lenwood

>-----Ari

ni nr'l

Maccr

>From: Lynn Nystrom Inailto: tansyGvt. edul )Sent: Thursday, May 17, 20Ol 3:52 PM >To: Mccoy, Lenwood
>Subt

ect: Position as Liaison

>Dear Linwood:

>I received the email that said you would now be servJ-ng as the -'^i<.\n 'ni
> rra-ei -\/r< ^,16e!i awi -h fhe Tnvesfioative PaneI. \Vr' io. .'iII j-herr

>were in Norris HafI on Apri} 16?

1.5r ,an\rnnF tro inrerrri

cwi rrr

fhnca

Of US WhO

>If not, how can one make certain concerns
>Thank

known?

you. Sorry you had to

come

out of retirement for this job.

>Best, Lynn

>Lynn Nystrom

>Director of >Virginia

News and

External Relations College of Engineering
0-231-3031
^' F,noi necrinn is af Viroinia Tech

>225 Durham Ha11 >Blacksburg , Va. 2406I >Phone: 54 0-231-4 3? L Fax:
Tech
54

>The Commonweafth's Leading collcne

Director of News and External Relations aa l I ona n€ trnrri naori -ng -- ---,---- -225 Durham Hal-I Virginia Tech Blacksburg, Va. 2406I Phone: 540-23I- 43'11 Fax: 5 4 0-2 31-30 31
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McCoy, Lenwood

From:

Sent:

To:

Walt Wierwiile [waltw@vt.edu] Monday, May21,2007 3:11pM McCoy, Lenwood

Subiect Suggestion related to Noris Hall

Mr. McCoy, I have a suggestion that I believe should be considered in regard to Norris Hall. It is one that might work well, considering the recent tragedy there. I believe the building should be retained and should continue to be used for its normal purposes, that is, tgaching classrooms, faculty offtces, and administrative functions. I personally have tauglit classes in that building. I found the classrooms to be clean, well designed, and containing good auiio-uisuut

equipment.

However, I also believe that Norris Hall should be used for research on academic security. I am not an expert in these matters, but there seem to be several obvious countermeasures that could be instituted. These countermeasures could be tried in Nonis Hall and if found effective used elsewhere.
Examples of approaches that I think could be tried would include the following: 1' Use of interior doors with sandwiched armor that would stop gunshots. possible use of walls facing hallways that are similarly armored.

2' Use of video surveillance of all classrooms during class hours, including alarm panels for the faculty and students to use. 3' Emergency second exits for all classrooms and offices, so that there is no way of trapping occupants.

4' Entrance and exit doors to the building that cannot be chained shut from either the inside or outside.
5. Possible metal monitors at the exterior doors.

Security measures should be tested in mock situations. There will of course be tradeoffs befween personal freedoms and security. As of today, however, it is clear that lack of security in the future only lead to more of the same types tagediis, either here at virgin; iech or elsewhere.

will

to help prevent a repeat of the tragedy that occurred. be considered using a.systems approach. i can think of no *or. fitting use of the building than to make it a model for preventing- a tepeatiituation. And in addition, the appro-acher a.""rop"a could then be copied campus wide and elsewhere.

lT t*: the19-are many other possible remedies These should

I believe that a memorial placed outside the building.w-ould be the most appropriate way of honoring those w-ho were victims, along with the use of the biitamg for its nor-uiiitrposes, as well as the research on countermeasures as I have suggested.

5/22/2007

Page2 of2

It is unfortunate that our society requires such stringent measures, however, I do not believe that future threats can be ignored. Therefore, I believe it is important to begin work on improved security for buildings like Norris Hall, and that work might as well beginwith Nonis Hall.

I am therefore requestiag that you forward this memo to the appropriate group of individuals who will have responsibility for deciding what should be done with that building. It does not matter who makes the suggestion; it only matters that the suggestion gets made and is considered.
Thank you.

Walter W. Wierwille Paul T. Norton Professor Emeritus
As soc i ate

"'T:nblff ilf ;:;tL,"

5t2212007

Page

I of 2

Evans, Susan

From:

Owczarski, Mark Tuesday, July 10, 2007 9:26 AM Sparks, Rick; Brown, Tom; Stone, Shirley; Falls, Debbie; Lowe, Kimberly; Whitenack, Judy Hincker, Larry; Evans, Susan

Sent: To: Cc:
Folks-

Subject: FW: Media Reportfor July 10,2007

In case you missed some of the covemge related to orientation yesterday.

Can thank you all enough for working through the media rush yesterday. I hope and pray the next 1 1 sessions are a bit more normal for you all. Mark

Susan-for our orientation file. Thanks. From: VT News Sent: Tuesday, July 10, 2007 8:03 AM To! VT News

Subject

Media Report for July 10, 2007

Welcome to the Virginia Tech Media Report.
Produced by the Office of University Relations, the Media Report provides an awareness of media coverage about Virginia Tech, higher education issues, and notable developments in the state and nation. If you experience problems
accessing articles, please copy and paste the URLs into your browser.

TrMES-DTSPATCH (RTCHMOND) Out of the Darkness: Va. colleges can't expel suicidal students When it comes to colleges and suicide, Virginia made news this spring in two very different ways. In March, the state became the first to pass a law prohibiting colleges from kicking suicidal students off campus. In April, an obviously suicidal Seung-Hui Cho killed 32 people and himself at Virginia Tech in the deadliest mass shooting in U.S. history. http://content.hamptonroads.com/story.cfm?story:l 28 1 28&ran:l 7892 I
New year signaled at Tech During orientation, freshmen ask about classes, not tagedy

WDBJ-TV CHANNEL 7 (CBS) Tech freshmen are getting a jump on college life this summer The Virginia Tech Hokies don't open practice until next month, but already the freshman class for this fall is on campus
and enrolled in classes.

http://www.wdbj 7.com/Globalistory.asp?S:6765469

WSLS-TV CHANI\IEL 10 (NBC) Cramped Dorms With so many incoming freshman and returning students, the dorms
7/10/2007

Virginia Tech are over booked. http ://www.wsls. com/servleVS atellite?pagename-WSlS%2FMGAnicle%o
at

Page

2 of2

2FSLS:BasicArticle&c:MGArticle&cid:1 173351939797&path:!newsllocalnews

wsET-TV CHANNEL 13 (ABC) Freshman Orientation Begins At Virginia Tech
It's one of the biggest freshman classes to enter Virginia Tech. Beginning today and continuing for the next few weeks, more than 52-hundred incoming students will be on campus. http //www.wset. com/news/stories/0707l43 7967.html
:

ASSOCIATED PRESS Thousands sign up for Va. Tech alerts More than 4,300 students and employees at Virginia Tech have signed up for a new emergency alert system, several months after a student gunman killed 32 people and himself on campus. [Reported in multiple media]
http://www.pressofatlanticcity.com/news/nation/story/3656150p-l30l4475c.html

711012007
.,

Handling information requests-President's memo--URGENT

Page

I of3

McCoy, Lenwood

From:

McCoY, Lenwood

Sent:

Tuesday, MaY 22,2007 9:59 AM Hikes, Zenobia

To:

Subject: RE: Handling information requests-President's memo-URGENT
wonderful story to First let me compliment you on your excellent presentation to the Panel yesterday' You had a you told it suPerblY tell, and with a personal I believe the best way to ensure authenticate requests is for me to confirm all email requests
person. I phone call. Further, the person providing the information should deliver the requested materials to me in providing information to the fietieve ttrese additional'steps *itt ensur! that the proper channels are f,ollowed when Panel and others. Call me at 231-0066 if I you have questions. Thanks.

From: Hikes, Zenobia SenB Saturday, May 19, 2007 9:58 AM To: Mc€oy, Lenwood Subject FW : Ha ndling information requests-Presidenf s memo-URGENT
Hello Lenwood One of the members of my team has posed the following guestion as to how they authenticate that the information is being requested from you. ls there a safety ieature to ensure someone is not impersonating you?

Thanks-ZLH

From: Angert, Ron Sent: Friday, May 18, 2007 12:03 AM To: Hikes, Zenobia
Su

bject

RE

: Hand ling information requests-Presidenf s memo-URGENT

Dr. Hikes,
I have a question about how we authenticate that a call or inquiry is actually from Mr. McQoy.

In other words, how easy would it be for someone to impersonate him? Should we not have some protocol regarding requests from him?
Ron From: dsa-staff Discussion List on behalf of Hikes, Zenobia

Sent Thu 51t712007 10:40 PM
To: DSA-STAFF@USTSERV.W.
EDU

Subject
Dear

Handling information requests-Presidents memo-URGENT

All-

You have recently received the following memorandum from President Steger regarding information requests surrounding the events of4116.

5t2212007

Handling information requests-President's memo--URGENT

Page 2

of3

In his memo, the hesident uses the following language: "Most requests to you or your unit for information about the events of April l6 will come from Mr. McCoy, and you should respond fully to his requests. However, ifyou receive a request from elsewhere, do not respond directly; rather, forward the request to Mr. McCoy. You may contact IvIr. McCoy at mccoy@r.t.edu or 540-231-0066. There are to be no exceptions to this process."

I would like to reiterate that this is the protocol that will be used for the entire Division without exception. It is vital that we as a
team recognize the serious nature of handling these requests appropriately. When requests are received, the appropriate supervisor should be contacted immediately and I should personally be notified that a request has been made.

Thank you in advance for your complete cooperation.*ZlH

---Original Message-----

From: Unirel@w.edu [mailto:Unirel@vt.edu]
Sent: Thursday, May 17,200'7 3:37 PM

To: Multiple recipients Subject: Policy Memorandum from President Charles Steger
Presidential Policy Memorandum No. 241

TO: All Virginia Tech Employees

FROM: Charles W. Steger DATE: May 16,2007
SUBJECT: Handling Information Requests About Events of April 16,2007 Approved by the President: May 16,2001 Effective Date: Immediately Expiration Date: Indefinite - to be determined As you know, Governor Kaine has appointed an independent Virginia Tech Review Panel ("the Massengill Panel") to review the events of April 16
and the surrounding circumstances. The Panel has retained the assistance

of a private consulting company, TriData Corporation, in conducting the review. As I stated in my comments to the Panel last week in Richmond, the university will provide all information requested to assure a comprehensive review. To accomplish this, your assistance is needed.

In order to ensure an orderly and complete response to requests for information from the Panel, I have appointed Lenwood McCoy to serve as the university's liaison with the Panel. Mr. McCoy is a very experienced retired employee who is highly respected and very knowledgeable about tle university. Mr. McCoy will clear and coordinate all responses to requests for information relative to the events of April 16, including
those that originate from individuals or groups other than the Panel.

Most requests to you or your unit for information about the events of April 16 will come from Mr. McCoy, and you should respond fully to his requests. However, ifyou receive a request from elsewhere, do not respond directly; rather, forward the request to Mr. McCoy. You may contact Mr. Mccoy at mccoy@w.edu or 540-231-0066. There are to be no
exceptions to this process.

5122/2007

Hardting information requests-President's memo--URGENT

As you can well appreciate, there are a number of federal and state Iaws, as well as other legal considerations, associated with what information the university can provide and under what circumstances. Regrettably, we expect that there will also be individuals pretending to be associated with the review who may attempt to get information from you. Mr. McCoy can ensure ttrat the university complies with applicable laws relative to the release of information and can also veri& the identities of those making legitimate requests.

Finally, I want to advise you of three intemal working groups that I have established to help us determine what steps the university can take to lessen the risk ofsuch tragedies in the future. They are:
Telecommunications

locking systems, surveillance, etc. Interface between Counseling, Judicial Affairs, Academic Affairs, and the legal system.
Infrastructure
Let me reiterate that Mr. McCoy will clear and coordinate all responses to requests for information relative to the events of April 16, including those that originate from these working groups, the Panel, or any other individuals or groups. Further, let me also take this opportunity to remind you that:

-

All

requests for information made under the Freedom of Information laws should be refened immediately to University Legal Counsel: Kay Heidbreder, heidbred@vt.edu, 23 | -6293.

As standard practice, all media requests for information should continue to be referred to University Relations: Larry Hincker (Hincker@r.t.edu, 23 l- 539 6) or Mark Owczarski (maowczar@vt. edo, 23 1 -5223). Most importantly, thank you for your assistance and support during these

difficult times.

st22t2007

CONTACT:
Larry Hincker / Mark Owczarski
540 231 5396

hincker@vt.edu, maow czar@.vt.edtt

Background on Norris Hall
Formerly knows as Engineering Building, Norris Hall is named for Earle Bertam Norris (see below).

joining Southwest wing (adjacent to Bumrss Hall) conrpleted in spring 1960; cost $377,983. North wing,
Holden Hall, conpleted sunmer 1962; cost $529, 100. Total building contains 72,375 square feet.

The building will be dedicated to offices and laboratories for the Engineering Science and Mechanics and

Civil and Environmental Engineering deparinents'
Among the laboratories cunently housed in Norris Hall:

* Concrete Testing LaboratorY * Fluid Mechanics Laboratory * Towing Tank Facility (few labs like it in the United States) * Mechanical Behavior of Meterial Laboratory

t

Four biomechanics laboratories related to a variety biomechanics, biomechanici ancl human stability

and locomotion.

* Three composite materials laboratories
the United States)

used the developmcnt of

coryosite matenals (few labs like it in

* Fuel Cell Laboratory

t Multiphysics

Research Group Laboratory, focusing on nanoscale and microscale transport phenomena

(few labs like it in the United States)

* Adhesion Science Laboratory (few labs like it in the world)
Earle Bertram Norris (1882-1966); Dean, School of fngineering 1928-1952; Director, Engineering Experiment Station 1932-1952 An engineer, educator, administrator, and author, Earle Berham Norris worked professionally in tlre
industrial field, taught mechanical engineering, and sewed as an engineering dean before becoming dean
engineering at VPI. His service as a lieutenant colonel in World War I drew praise from Gen. John J. Pershing. At VPI, the president considered him indispensable. He chaired the Administrative Council, doubled the curricula in engineering, and co-wrote tbree textbooks.

of

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Page

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Smith, Patricia

From:

Sanders, Kathy Tuesday, November06, 2007 8:31 AM 'Amira Farid' Smith, Patricia

Sent: To: Cc:

Subject RE: Hokie Spirit Memorial Funds
We are very glad. Thank you for letting us know. Kathy

From: Amira Farid [mailto:amiraamff@yahoo.com] Senh Monday, November 05,2007 1:41 PM Tor Sanders, Kathy

Subject

Hokie Spirit Memorial Funds

i received the money thank you very much

Do You Yahoo!? Tired of spam? Yahoo! Mail has the best spam protection around http ://mail.yahoo.com

*itb,,

rll6/2007

From: Sent: To: Subject: Aftachments:

Camille Biros [cbiros@thefeinberggroup'com] iu"saay, oa6ber 02:2007 3:03 PM Kathv M. Sanders to Enslish ftequestfor FEINBERG claim.Form Arabic of Translation-FEINBERG Deceased Ctaim Form-Endilil;-di-"Jtorv.OociCertmcate 17570.pdf

i\fi,'th#tib.

Kathy,seeattachedtrans|ationofclaimformoftheWifeofWaleedSha'a|anfromArabictoEnglish(p|uscertiflcate)

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Camille S. Biros The Feinberg GtouP, LLP 1455 PennsYlvania Ave, NW
Washington, DC 20004 202/962-9282 202/962-9290
Suite 390

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From:
Sent:

To: Subject: AttachmsntE:

Amira Faid [amiraamff@]rahoq.coml. - Thursday, Siptember 1i, 2oO7 8:22 Beisecker, Kim from waleed'shalaan familY

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am arrrira ahmed (waleed's wife) Holcie spirit Frma. i r*ua

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i recievedlouf email about thc information for€ceiving funds from &e fft" nu it . iow i seirdbg it for you if there is any mistake in it ploase tcll me

qruokiy.

tit*t

yo" fot helping me and i will conect with you'

Building a website is apicce of cake' Yshoo!-Snall Business gives you all the tools to get online'

+,+,,.,..

University Response to Complaint from Security on Campus, Inc.
RE: Campus notification on APril 16 The Cleary Act requires timely wamings €ls soon as pertinent information is available. The act does not define timely. Wamings were issued to residents in the dormitories in which the murders took place. Campus and town police secured the building. A person of interest was taken into custody within an hour. Upon discovery that this person may not have been the shooter, the university issued a statement at9:26 a.m.

Mccoy, Lenwood

From:

Steger, Charles Thursday, May 17,2007 5:26 PM McCoy, Lenwood

Sent:

To:

Subject: FW May 21 request
Lenwood, this seems like a decision for the Panel not VT,

---Original Message---From: Christina Nuckols Imailto:Christina.Nuckols@pilotonline.com] Sent: Thursday,May 17,2007 5:11 PM To: Steger, Charles

Subject

Cc: Owczarski, Mark May 21 request

President Charles Steger Virginia Tech

May 17,2007
President Steger: The Virginian-Pilot respectfully requests that the May 21 tour of West Ambler Johnston Hall and Norris Hall for members of the Independent Virginia Tech Incident Review Panel be open to the public.

The Pilot intends to have a reporter present to cover the panel's meeting and to publish reports about its work.
State law is based on a presumption that government bodies will be accessible to the public. There has been a justifiably high degree of interest in the panel's review of the fatal shootings at Virginia Tech. An open process will increase public confidence that the review has been fair and just. Thank you for your consideration. lf you have any questions you may contact me at 804-2215016. Sincerely, Christina Nuckols The Virginian-Pilot

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5t22t2007

Page 1

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Smith, Patricia

From:

Smith, Patricia
FridaY, November 02, 2007 7:54 AM

Sen* To:

'Amira Farid'

Subject: RE: Hokie Spirit Memorial Fund
Thank you so much.

Potricia A. Smith (Potfi) Office of University Legal Counsel 327 Burruss Holl (0121) Blocksbung, VA 24061

540-?3t-5r28 540-23r-6474 (fax)
Stnithpa@w.edu

From: Amira Farid [mailto:amiraamff@yahoo'com] Sent: Thursday, November OL' 2007 5:28 PM To: Smith, Patricia Subject Hokie Spirit Memorial Fund

M. Elsayed is father of waleed shaalan he received the package.. and i take the package from M. Elsayed i received it closed do not worry thankyouvery much

Do You Yahoo!? Tired of spam? Yahoo! Mail has the best spam protection around http / / marl.y ahoo. com
:

lrl2l2007

Page 1 of I

Smith, Patricia
Smith, Patricia

Sent:

Thursday, November 01, 2007 3:45 PM

To:
Amira,

'Amira Farid'

Subject: Hokie Spirit Memorial Fund

We received confirmation thatyour FedEx package was delivered today, November 1,2007, at 9:30 a.m' The package was signed for by M. Elsayed. Please confirm you have personally received the package.
Thank you.

Patricio A. smith (Potti) Office of University Legal Counsel 327 Burruss Holl (0121) Blocksburg, VA 24061 540-23t-51?8 540-23t-6474 (fax) Smithpo@vt.edu

t!2/2007

FedEx I Track

Page 1

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Track Shipments/FedEx Kinko's Orders

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Detailed Results
Tracking number
Signed for by Ship date Delivery date
791789663178 M.ELSAYED Oct 29, 2007 Nov 1, 2007 9:30 AM Delivered No

Destinatlon
Delivered to Service type

AL.ZAQMEEQ,
SHARQIYA EG

ReceptionisvFront Desk
Priority Envelope 0.5 lbs.

Weight

Status Signature image available

Dat€/Time Nov {, 2007
9:30

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Delivered
ln transit 7:53 AM 5:31 AM 1:21 AM

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AL-ZAQAZEEQ, SHARQIYA EG CAIRO EG CAIRO EG CAIRO EG POYLE GB POYLE GB MEMPHIS, TN MEMPHIS, TN MEMPHIS, TN CHRISTIANSBURG, VA CHRISTIANSBURG, VA

Details

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ln transit

Package available for clearance

Oct 31,2007 Oct 30, 2007

9:21 AM 9:51 PM

4:38 AM
12:59 AM

Oct29,2OO7

10:59 PM 7:02 PM 4:39 PM

12:23PM

At dest sort facility ln transit Departed FedEx location Departed FedEx location Arrived at FedEx location Lefi origin Picked up Package data transmitted to FedEx

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http://www.fedex.com./Tracking/Detail?ftc_start_ur1:&totalPieceNum:&backTo:&templ... ll/112007

Smith, Patricia

From:

TrackingUPdates@fedex.com

Sent: To:

Thursday, November 01,2007 3:34 PM
Smith, Patricia

Subject: FedEx Shipment 791789663178 Delivered

This tracking update
Company Name:
Name:

has

been reguested by:

Office of Univ Legal Counsel Patricia Sm.ith
qhi fh-.Avf 6.lr l

E-mail:

Our records indicate that the following shipment has been delivered:

ship (P/u) date: Delivery date: Sign for by: Delivered to: Service type:
Packaging type: r of pieces: Weight: Special handl i ngl Services
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Please do not respond. to this messaqe, This email was sent frorn an unattended mailbox. This report was generated at approximately 2:33 PM CDT
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Page2

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requestor and does not val idate. guarantee or warrant the authenticity of the t"qr.sc. the requeslor's message, or Lhe accuracy of this tracking uPdate' For tracking results and fedex.com's terms of use, go to fedex.com.
rrralr^ luu !vr lvu!

r-'-iness, vqv

tr/U2007

Page

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Smith, Patricia

From:

Sanders, KathY Wednesday, October 'Amira Farid'
31

Sent: To:

,2007 8:41 AM

Subject: RE: Hokie Spirit Memorial Funds
Wonderful, thank You.
Kathy From : Amira Farid [mailto:am iraamff@yahoo'com]

SenH TuesdaY, October 30,2007 5:51

PM

To: Sanders, KathY Subject: Hokie Spirit Memorial Funds

Thank you when the money received to me lsend you

an email

Do You Yahoo!? Tired of spam? Yahool Mail has the best spam protection around http://mail.yahoo. com

Page

I of I

Gamille Birob

From:

AmiraFarid[amiraamff@yahoo.com] T

Sent:
To:

ithi number 180 thousand at the page it that mean i will pay to Real d iwant tell you thq! icity 6tarization my signed about 90 thousand dollar for Real Estate publici you under stand me so that please not write any mony at the page
Yahoo! onesearch: Finally, mobile search that gives answers, not web links.

. sedki riad is doctor at

VT co

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( qqc) 73t - 1115
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of1 Camille Biros

From:

AmiraFarid[amiraamff@yahoo.com] Tuesday, October 16,2007 4:41 PM Camille Biros

Sent:

To:

Subiect: amira fathi

i am sorry i want take the mony not get it to consular i talk to Dr. sedki riad about some thing i canot translate it to you by english and he will talk with you thank you very much
Tonight's top picks. What will you watch tonight? Preview the hottest shows on Yahoo! TV.

1011712007

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Page

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Camille Biros

From:

Sent: To:

Amira Farid [amiraamff@yahoo.com] Tuesday, October 16,2007 6:28 PM Camille Biros

Subject: amira

Dr. sedki riad is doctor at VT college and iwant tell you that you write the number 180 thousand at the page it that mean i will pay to Real Estate publicity for Notarization my signed about 90 thousand dollar for Real Estate publicity you under stand me so that please not write any mony at the page
Yahoo! oneSearch: Finally, mobile search that gives answers, not web links.

10n7/2007

..

Page

I

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Camille Biros

From:

AmiraFarid[amiraamff@yahoo.com] Tuesday, October 16,2007 3:05 PM Camille Biros

Sent: To:

Subjecfi amira fathi

thank you Ms. Camlle Biros

iwant translate this letter to under stand it gatsa6 €69 VNII Qe_i6eee Qe3lQai qaaiENIT ga_iEa EleiA 19q.Aey tqgigNAX loQb,i Yi gaEaa @aV gNjI Va rLrtraa Vaa CaaiCNil Ca iEa Eieia 180 QaY leaQNQai I6gei iFthi ncacbNcN caEiEe cN6c6a ej.Yi qZaEab Q6fQq eQaEueio ua oeii ?? eetF. aalsi pQ_qAJN_A_I-431 .119ry_o993 eiYi 6IcEa ab-c'Oe aiO eiupa Yi eaOart eeuFQNi aii iil ea oBN-QepieE Q.aa?_aieui aOV gegFNg Veoae 6eY iEa EiOia N6ae eai FTNaQ aOY FiaE galeuqiO YQNIa 60{ ia N6ad cacpNcfi QdEUaio YQN|- aOQUIEIYi Eib aDQ QeQnNCN iiE ivalOjr EQaioQNEYQog 5o6 cal-OaU iir Ouare EaEip aoc c6cpNcN iie iuel uaiEcaiocNEYQDQ Rca ON6NIaDC geFNQN uta aou q6>iai gaaqaie ngi Onani aog C6FNQN Uta e$u qipla€qaaQaie Yi QaQpNQNENiarsa QaQpNQNEttieRa
and thank you please tell me any new
Be a better Heartthrob. Get betterfelaliOUsh:ip insn/elr from someone who knows. Yahoo! Answers - Check it out.

F ,Jt" r

t0/17 t2007

Page

I of3

Camille Biros

From:

Sent: To: Cc:
Camille,

Maria Colella [maria@asetquality.com] Wednesday, October 17'2007 12:00 PM

Camille Biros
'Debbie Warren'

Subject: RE: amira fathi

It looks like the text is comrpted on your end. The text is just letters/errors - not Arabic. lt probably was sent from an Arabic operating system to your email and all the fonts are blown out.

She might have to send you the text in a Word document, which should support the fonts. I'm not sure what your system seftangs are, so l'm not sure where the text is getting corrupted --from her computer or on your system. get it started for you. I'll be out this afternoon, so if you get the text, please forward it to Debbie Warren (copied above) so she can Thanks, Maria

Maria Colella Marketing Director ASET International Services Corp. 2009 N. 14th Street, Suite 100 Arlington, VA22201 703 516-9266 tel. 703 516-9269 fax
maria@asetqualiW.com

u4^^r.asetqualj!-com
information. lfyou are not th€ This electronic message, including rls anachments, is COMPANY CONFIDENTIAL and may conrain PROPRIETARY or LEGALLY PRIViLEGED

int",'a"J,"cipi"nt'voiarehereb|notifedthatanyuse'disclosure
youhaue,""iiuedthismessageinenor,pleaseimmediate|ynotifytheienderbyreplye-mailandpermanentlydeletethismess8g€anditsattachments,alongwithanyco

From: Camille Biros lmailto:cbiros@thefeinberggroup.com] SenB Wednesday, October t7,2007 11:45 AM To: Maria @lella

Subject

RE: amira fathi

Yes here it is

r:il L=l

a
t=tl

Camille S. Biros The Feinbetg Group, IIP 1455 P ennsylvania Avq Nu0 Suite 390 Washington, DC 20004 202/962-9282 202/962-9290

10n7t2007

Page 2

of

3

From : Maria Colella [mailto: maria@asetquality.com] Sent: Wednesday, October L7,2007 11:47 AM To: Camille Biros

Subject
Camille,

RE: amira fathi

The texi did not display properly below. lt was corrupted in the email. Do you think you can paste it into a Word doc and send it?

Maria Colella Marketing Director ASET Intemational Services CorP. 2009 N. 14th Street, Suite 100 Arlington, VA22201 703 516-9266 tel. 703 516-9269 fax marle@aselqlallv=cem www.asetquality.com

PRIVILEGED information. If you are not the This clcctronic messagc, including its attachments, is coMpANY CoNFIDENTIAL and may contain PRoPRIETARY or LEGALLY

;i;;;;'pl"".''"iareherebinotifiedthataniuse,disclosure,copyingordistributionoithismessageoIyoftheinfoad
yout,uu",.."iu"ati,ismessageinenor,pleaseimmediate|ynotirtneienieruyreptye-mailandpermanent|ydeletethismessageandit5attacent

From: C:mille Biros lmailto:cbiros@thefeinberggroup.com] Wednesday, October t7,2007 11:31 AM To: maria@asetquality.com Subjeck FW: amira fathi

Sent

E

Camille S. Biros The Feinberg Group, LLP 1455 Pennsylvania Ave, NW
Suite 390 I7ashington, DC 20004 202/962-9282 202/962-e290

A

ts

From : Amira Farid [mailto amiraamff @yahoo.com] Sent: Tuesday, October L6,2007 3:05 PM
:

To: Camille Biros

Subject

amira fathi

thank vou Ms. Camlle Biros iwant translate this letter to under stand it AetiqNii ga iEaEieia 180 QaY TaaqNgai
1011712007

iogeiYigaEar

@aE gNii Qa

ioEea QeeiQei

Page 3

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CaaE60 eeiQO egaEueiO Ua Jeii ae eell AeBi eQ6QFNgN-9eEi Ea QN6Qaa aiYi tacaiaab c5Esij EaEipa Yi CaOaN eeuFeNi eiiii| Ea sBN QePiaEQaaQeiEYi &d;NCfi fe-oiB 6*V iea eioia Noad aai FINaQ aoY piae ga'Euaio VE\tie a6gulEi Yi joQ Cai-OaU iiE 6uaer EeEiF aDQ QaQFN9N liE.iueiuai Egaig.gNEYQDq Rer1 ON@N1 aDg 96FNqN uia aOu qaoiaE qaaqaiE Yi S6SFNQNQNIeRa and thank you please tell me any new
Be a better Heartthrob. Get better lelationship anrW9rs from someone who knows. Yahoo! Answers - Check it out.

t0/t7/2007

Page

Camille Biros

From:

Sent: To:

Amira Farid [amiraamff@yahoo'com] Tuesday, October 16,2007 4:41 PM Camille Biros

Subject: amira fathi

i am sorry i want take the mony not get it to consular you by english and he will talk with you i talk to Dr. sedki tiua utoJ some th-ing i canot translate it to thank you very much
shows on Yahoo! TV' Tonight,s top picks. What will you watch tonight? Preview the hottest

r0tr6/2007

,:.

,:.

Memo to lhe Woleed Shoolon File

October 17,2007
Spoke with Sedki Riod (o professor of W ond Friend of Amiro Forid - ) he exploined thof if Ms. Forid uses the services of o nolory thot they will ossess her o chorge which is o % of her lolol compensotion ond could be os much os
$e0,000.

We hove her emoil doted October 162Cf.7 in which she stotes thot she wonls the money ond does nol wont it to go to the Consulote of the Egyption
Embossy.

.

.' :'t

..

-r

Page

I of I

Smith, Patricia

From:

Smith, Patricia Tuesday, October 02,2007 4:03 PM

Sent To:
Camille,

'Camille Biros'

Subject: Transmittal Form for Shaalan

Please find attached the revised transmiftal form for Waleed Shaalan.

Potricio A. Smith (Potti) Office ol University Legol Counsel 327 Burruss Holl (0121) Blocksburg, VA 24061 540-23r-6293 540-23r-6474 (tax) Smithpo@W.edu

r01212007

Smith, Patricia
From: Sent: To: Subject:
Tracking
U

pdates@fedex.com

Monday, October 29, 2007 1:45 PM Smith, Patricia
Fed Ex

Shipment Notification

This tracking update ras been requested by:
company
Name:
Name
:

Office of Univ Legal
Patri-cia smlth
SmithpaGvt. edu

Counsel

E-maiL:

parricia Snith of office of Univ Legal- Counsel sent fnternational Priority package (s ) .
,Fhi

AMIRA AHMAD MOHAMMAD FATHI

I

c ehihm6nr ic c.haduled to be sent on L0/29/200'l
n^ n,rml.\a
'1

.

4'r.^Li

903698"t7 37 6

To track the .latest status of your shipment, cljck on ti.o tracking number above, or visit us at fedex.com. To learn more about FedEx Express, please visit

our website at fedex.com.

Thj-s tracking update has been sent to you by FedEx on the behalf of the Requestor noted above. FedEx does not val-idate the authenticity of the requestor and does not validate, guarantee or warrant the authenticity of the request, the requestor's message, or the accuracy of this tracking update. For tracking results and fedex.comrs terms of use, go to fedex.com. Thank you for your business.

t!2012007

FedEx lTrack

Page 1

ofl

Track Shipments/FedEx Kinko's Orders

Detailed Results
Tracklng number Ship date
790369877376 Od.29,2OO7

O

ou,"* ,",0

Ds6tln.ton
Service

AL.ZAQAZEEQ,
SHARQIYA EG Priority Envelope 0.5 lbs.

qpe

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Package data transmifted to FedEx

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od2q2007
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Delivered No

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Pdority Envelope 0.5 lbs.

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9:30 7:53
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location
AL-ZAQAZEEO, SHARQIYA EG CAIRO EG CAIRO EG CAIRO EG POYLE GB POYLE GB MEMPHIS, TN MEMPHIS, TN MEMPHIS, TN CHRISTIANSBURG, VA CHRISTIANSBURG, VA

l,

2007

AM AM AM AM

Delivered
In transit Int'l shipment release In transit

Oct 31, 2007 Oct 30, 2007

Oct 29,2007

AM At dest sort facility PM ln transit AM Departed FedEx location 12:59 AM Departed FedEx location 10:59 PM Arrived at FedEx location 7:02 PM Left origin 4:39 PM Picked uD
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1l/20/2007

Page

I ofl

Smith, Patrieia

From:

Smith, Patricia Monday, December 03, 2007 9:25 AM 'Amira Farid'

Sent:

Subject: Additional Funds have been wired

I just received a notice from our Controlleis Office that additional funds have been wired to your account. You should be receiving $1099.52 by Tuesday. This was for monies due Waleed S haalan.

Hope you are okay.

Potricio A. Smith (Potti) Office of University Legal Counsel 327 Burruss Holl (0121) Blocksburg, VA 24061

540-?3r-5t28
540-231-6474 (fdx) Smithpo@vt.edu

t2/3/2007

A9/74/2A87 L2:85

54S231388S
i

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PAGE 6LI6A

Beisecker Kim
From: Seni: To:
Arfl ire Ferid

[amiraamf@yahoo,com] Thuredry, September 13,2007 8:22 AM
Beisecker, Kim

$ubied:
Attachmsnta:

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g am amira abmcd (waleed's wife) i recieved ]lour €mail about the inform*io1 fot ryrvln- fimdstom ftc mistake in it ploaao tall mo Spi* f*4. i r*a it and ty to fill it . now i scuding it for yop iftherc is any

qdckly. thnnt po for helping me and i will coacct with you

BuilditrE a website is apiccc of cake. Yshoo! Small Business gives you all thc tools to 8et online'

gglL4/2AA7 12265

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From: Sent:

To: Subject: Frr
;rrr+ fl i nnar rrl fnr r.'nrr

Charoensiri, Kanitta Sunday, June 17, 2007 5:47 PM McCoy, Lenwood RE: Meeting with W Review Panel Team

i < nn

December 2006.

Schiffert Health Center s l_nce u!-v I'm not sure i-f he is sti-]l in town but _L l-alr +rrr +n
I r'rnrrar

omrr'l nrrari

: r

€inA

Kanitta
Sent from my Goodl,ink synchronized handheld (www.good.com)

To: flynccGvt.edu,' Charoensiri, Kanitta Subiect: Meetinq with VT Review Panel Team

Sent:

From:

-----Ori

ni n: I Maqq:r-re-----

McCoy, Lenwood
trri A:r, rllna
1

c

2001

02:05

PM

Eastern Standard Time

Here is a note from Holl-1s Stambaugh, a staff person at TriData Corporation, consultants to the VT Revi-ew Panel-. Hol-l-is and some of the panel- mernbers wil-l be here in Blacksburg on Monday and Tuesday and would like to talk with doctors who had contact with Cho. Listed below are the doctors they would like to interview.

Chris, since you have the most, could you check and see if all- or some of the doctors are avail-able, and if they are, coul-d they meet at 4:00 on Monday or one of the tj-mes listed for Tuesday. Kanita, couLd you please determine if Dr. Hippeard is avail-able during the ti-me sl-ots on Tuesdav?
Jvg!vvt,v..9'3JtY\

on

After hofh of vott rcqnnnd- Tr'l l .tet back in touch with Hollis and confirm the actual ti-mes for the interviews. Chris, my assumption is that the doctors could use a group interview unless that is prohibited under some
l-aw

or regulation.

Thanks for checking on this for me on such short notice. I think the meetinq in Northern Virqinia has invisorated the panel.

From: Stambaugh, HoIl-rs Imailto:HStambaughGsysplan.com] Sent: Eri 6/15/200'7 L2:29 PM To: McCoy, Lenwood Cc: Bela Sood; Diane Strickl-and; Schaenman, Phil; GeraId Massengill Subject: RE: Hokie Fund Rep

Lenwood,

;::$5_.J-"i

There are severaL doctors of partlcul-ar j-nterest: At Thomas Cook Counseling Center

--M. Smith - -C . Bet zel--S. Lynch At Schiffert Health Center --Dr. Scott Hippeard

Rrr i-he warr. fhcre Df
:hnrra ctrJ\.',vg r
rl nrr'l rl v\J\.lI\J

health the dates of encounter and the
rrnrr rr'l oiea J !/La P-j.9qos I at JsL

was a hio omissian frnm fhe n:r'kaoe of health/mental records we received, basically, there were no records, other than
name
!rc L.n,,^., ,,L.,.) i Lro ,.lrrVW Wf f y

of the practitioner, which I listed
Mondav

Available times woul-d be 4:00 or 5:00 or later...on 8:00,9:00, noon; or 3:30
Thank you !
HOII]-S

or Tuesdav at

To.

-----OriginaI Message----From: McCoy, Lenwood [mailto:mccoyGvt.edu <mai]-to:mccoyGvt.edu> Sent: Friday, June 1,5, 200'7 9:11 AM
Stamh:rrnh. veqlrvuuYrrt FloIliS

l

Subject: RE: Hokie Fund
times?????

Rep

Now that you are at the office (hopefully) .....do you have the names of the medical doctors you would like to meet with next week? Suggested days and

Page 1 of

1

Smith, Patricia

From:

Smith. Patricia Thursday, August 30, 2007 2:41 PM Sanders, Kathy

Sent: To:

Subiect FYI-Mary Read Claim
Mrs. Read, the biological mother, called this afternoon. She is living in New Jersey and the father in Northem Virginia. I explained that both she and her ex-husband could sign separate claim forms, BUT both claim forms had to contain the same information. She wanted to know if she had to talk to her ex-husband about the options to be selected on the claim form. My only answer was that if they submitted separate claim forms, the information must be identical. She said she did not have the birth certificate or death certificate. I told her that only one parent had to submit the documentation" She was okay with that.

Potricio A. Smith (Patti) Smithpo@vt.edu

8t30/2007

Page 1

of2

Smith, Patricia

Froml

Smith, Pakicia
FridaY, August 31,2007 11:29 AM

Sent; To:
Kathy,

Sanders, KathY

Subject: FW: Assistance filling out Final Protocol Claim Form

I requested that he complete the "othe/' section indicating the $109000 for the will be choosing Option scholarship in iltary's name. I provided him with the account number. The remainder of $80,000 is going to.Yon Son. fyf r. Read's cjaim form witl not have the bank information. Yon Son will be submitting her claim form with the problem. same information plus the bank inicrmation and a voided check. I told him we would call if there was a is in NJ and he is in VA. He is a little concerned since Yon Son
I thought you might like to know that he said he knows he and his wife have been critical about VTs aOmin'istrition in-the press, but he said everyone else has been more than helpful. He said he was very appreciative.

I spoke with Mr. Read and walked him through the cl.aim form. He and Yon Son will be submitting separate ctaims. He is aware they must be identical forms. Mr. Read will be providing a copy of the Pi[!cejlfi-catg. They

2.

Potricio A. Smith (Pctti) Smithpo@vt.edu

From: Peter Read [mailto: peterdr@dni'gov] Sent: Friday, August 31, 2007 11:02 AM Tor kathys@vt.edu
Cc: Smitir, Patricia; catherine.read@navy.mil; peter2212@aol.com Subject: Assistance filling out Final Protocol Claim Form

Kathy,
This is Peter Read, Mary Read's father. I just called your office and left you a voicemail.

I spoke with Mary's mother (my ex-wife) Yon Son last night, and we agreed to file a claim for Option 2, wlitr ttre fully endowed scholarship in Mary's name and the remainder of the cash payout going to Yon Son. She iniicated she has spoken to you already about getting the form filled out. Given that we have agreed on the option we will file for, I would just like you to walk me through filling out the form pioperly to reflect that agreement. Also, we will need guidance on the me_chanics of how we must do ihe notarized signatures given that Yon Son and I live in separate states (VA and NJ) and will not be collocated while completing the form.
Thanks for you time, and I hope we can get assistance quickly even though it is on the verge oflabor Day weekend. My work number is below, and my cell number is (703) 615-517 6 if you are unable to reach me at work.
Regards,

PETER D. READ Senior Analyst, CENTRA Technology, lnc. Office of Analytic lntegrity and Standards, Deputy Director of National lntelligence for Analysis (ADDNI/AlS)

8l3r/2007

From: Sent:

To: Subject: Attachments:

Martin, Douglas Sunday, June 17, 2007 2'.41 PM McCoy, Lenwood FW Mental Needs Assessment Project Description Needs Assessment STUDY DESCRIPTION.pdf

Needs
ENt STUDY DT

Received the following Request for informatlon.
-----Ari
r.r vrrYrrru+

Thouqhts and thanks.

i n: l

Maqc.ane-----

Sent: Friday, June 15, 2001 4:03 PM To: Plummer, El-l-en,' Woodard, Linda; OrRourke, Kim; Hyer, Patricia; Martin, Douglas; Heidbreder, Kay; Brown, Tom; Finney, Jack; Burton, Patricia Cc: Jones, Russell Subject: Mental Needs Assessment Project Description
Survey that 1s part of a research project funded by the JED Foundation. The Co-PIs are Russell- T. Jones, of the VT Psychology Department and MichaelHrrcrhcs .)f f he VT Sor-i nl ocv Den^ rf ment
Prrqqal LTnncq lrtinnoqfdrrt odrr\
.

From: mdhGvt.edu Imai]to:mdhGvt.edul

Af f :r-hecl nlease vreqsv

find:

dcqcrini-ior1 Of the Mental Health NeedS ASSeSSment

If you have any questions about the project, please direct them to

me

or to

Best wishes,
Mike
Hughes

Michael Hughes Professor of Sociology

Mail Code 0137 Virginia Tech
Of f

Blacksburg, vA 24060

email: mdhGvt.edu ice:. 540-231-896'l

To leave a messase: 540-231-6878

Third, using the Virginia Tech shootings as a critical case study, we will prepare a manual of guidelines for college administrators throughout the country to address mental health needs in the wake of campus mass trauma situations. The manual of guidelines will enumerate critical lessons leamed from Virginia Tech and other school mass trauma situations and would provide concrete recommendations for practical actions on the part ofthe school administration.
Fourth, we will increase awareness of the above work in the larger mental health community by preparing a series of scientific papers for publication. The papers will describe the results of the surveys regarding pattems and predictors of the onset and speed ofrecovery of trauma-related mental illness, pattems and correlates ofbarriers to seeking treatment for these disorders, and lessons leamed from interventions designed to reduce these baniers to treatment. These results will add irnportantly to a growing body ofevidence about risk factors for stress-related mental disorders among college students and would help create reliable risk assessment models that could be used by school administrators to predict individual-level risk for adverse mental health events from baseline assessments, pinpoint high-risk students for preventive intervention, evaluate the effectiveness of such interventions, and disseminate information about best practices interventions to colleges throughout the country.

An invitation to participate in the survey and a link to the survey instrument will be sent by email to all potential respondents by the Virginia Tech Survey Research Center. Material sent to potential respondents will emphasize that participation is voluntary and that respondents may withdraw at any time. Information about mental health refenal sources will be included both in
the cover letter and in the closing section ofthe survey. The survey will include measures of exposure to potentially haumatic events, standard screening scales for PTSD and the other anxiety, mood, and impulse-control disorders that typically are found to occur in the wake of disasters involving interpersonal violence, and indicaton of use of psychological counseling services.

In addition to this online survey, a subset of student (not faculty or staff) respondents will be recruited for a telephone interview to validate the diagnostic measures in the survey. This telephone interview will use the Structured Clinical Interview for DSM-IV Axis I Disorders (SCID), an established validation instrument. Our project includes a number of extemal collaborators who have worked with Professors Hughes and Jones in the past. One is Ronald Kessler, Professor of Health Care Policy at Haward Medical School (HMS). Kessler directs one of the major psychiatric epidemiology and services research programs in the world and has considerable experience coordinating large needs assessment surveys, most notably the World Health Organization's World Mental Health Survey Initiative and the NIMH Hurricane Katrina needs assessment surveys. Professor Hughes has worked with Kessler on various projects for over fifteen years. Professor Jones has collaborated with Kessler for the past two years in the implementation of mental health needs assessment surveys zrmong victims of Hunicane Katrina.
The project would also include tfuee key collaborators from the SAMHSA National Center for Child Traumatic Stress (NCCTS): Center Co-Directors John Fairbank and Robert Pynoos and Associate Director Alan Steinberg. Fairbanks is an Associate Professor of Medical Psychology in the Departnent ofPsychiatry and Behavioral Sciences at Duke University Medical Center. Pynoos is a Professor of Psychiatry and the Director of the Trauma Psychiatry Service at UCLA. Steinberg is on the faculty at the UCLA Neuropsychiatric Institute and Hospital, where he directs the development of a disaster research training curriculum under a grant from the NIMH.

Mentrl Ilealth Needs Assessment in the Aftermath of the April 16 Evena at Virglnia Tech

Co-Principal Investigators:

Michael Hughes Department of Sociology Virginia Tech

Russell T. Jones Department of Psychology Virginia Tech

The deaths and injuries that occuned as a result ofthe shootings on the Virginia Tech campus on April 16, 2007 exposed many students and employees to traumatic situations and to grief experiences. It is widely known that exposures of this kind increase the risk of mental disorder. It is also known that treatnent ofresulting disorders can reduce their duration and reduce the likelihood of self-harm among those affected. Research is needed to estimate the need for psychological services in the aftermath of this tragic event.

At the core of our project is a mental health needs assessment survey that will be administered to all ofthe students, faculty, and staff (n > 30,000) of Virginia Tech in the wake ofthe April l6th 2007 campus shootings. The survey will be canied out approximately two months after the events. The aim ofthe survey will be to estimate the prevalence and correlates of clinically significant disaster-related mental disorders in the population, to assess the magnitude of unmet need for mental health treatment ofsurvey participants, to assess barriers to receiving treatment, and to help the VT administration interpret the results and make decisions about the implementation of clinical outreach and treatment programs for individuals in need of treatment.
Summary survey results will be used:

r o r

To help guide service plans at Virginia Tech to target the counseling needs ofstudents, staff, and faculty To support an application for govemment financial assistance to expand counseling services at Virginia Teoh for students, staff, and faculty For data analysis/use by other Virginia Tech researchers in separate studies

will have four products. First, we will prepare a report to the Virginia Tech administration that provides information about the prevalence of trauma-related mental illness among students and staff, patterns oftreatment, prevalence and correlates of unmet need for treatment, and modifiable barriers to treatment. The report will contain recommendations for practical actions that the administration could take to provide treatment options that would be helpful to students and staff. Survey information of this sort is urgently needed to rationalize service planning activities. The potential benefit ofthe study to the respondents and to the community are that the results can be used to reduce the likelihood oflong lasting and seriously consequential mental disorders that might otherwise occur as a result of the April l6t 200'7
The proposed survey
evenxs.

Second, we will use this opportunity to develop and make available to universities around the country through the Jed Foundation a model survey needs assessment protocol that could be used easily and at low cost either in future college mass trauma situations or more generally as a tool for assessing needs for mental health services and reaching out to students and staff. US colleges and universities have been shaken by the Virginia Tech shootings and there is a great deal of interest in developing plans to prevent future recurrences as well as to develop response plans in the event some tmumatic event occurs.

From: Sent: To: Cc: Subject:

Sanders, Kathy
Friday, November 30, 2007 1:37 PM 'Read, Catherine M CDR OPNAV NOF12' Peter Read; P eter221 2@ad.com ; S m ith, Patricia RE: HSMF wire to new fund in memory of Mary Read

Mrs.

Read,

f just neceived the retunned HSMF check in
pnocess Thank

for

the wire transfer

to

oun afternoon mail delivery. We will begin the the Northern Virginia Community Foundation fund you have

rec'l r tlurn/rL.f lz/'y' 7 Aa" d.//( (/.2f

established.

you,

KathY

--- --oniginaI Message----From: Reid, Catherine M CDR OPNAV N6F12 [mailto:catherine.read@navy.mi1] Sent: Tuesday, Novemben 27' 2007 11 :56 AM To: Sanders, KathY

cc:

Subject: RE:
Read

Peten Read; Peter2212@aol.com HSMF wine to new fund

in

memory

of

Mary

Read

Thanks. We'II get

it in the mail to you tomorrow. Appreciate your heIp.

Cathy and Peter

- -- --origlnal Message----From: Sanders, Kathy [mailto:sandensk@vt.edu] Sent: Tuesday, November 27' 2OO7 9:1'4 To: Read, Catherine M CDR OPNAV N5F12 Subject: RE: HSMF wire to new fund in memory

of

Mary

Read

Mns. Read,
We

are happy to wine transfen the funds to the 501c3 fund you have established. Please return the check to me at:
32L Burruss HaI1 (0191)
Tech

HSMF

Vinginia
Once we

Blacksbung, VA 24061

receive the check,

I will

make

the arrangements for the wire transfer.

If

you have any questions, please

let

me know.

Thank

you, Kathy

Kathy Sanders
Pnognam Managen

321 Burnuss

HalI

(0L91)

Vinginia

Tech

Blacksburg, VA 2406L PH| 540-23t-4142 FX: 540-23t-984L

Fnom: Reid, Catherine M CDR OPNAV N5F12 [mailto:catherlne.read@navy.mil] Sent: Monday, Novemben 26' 2OO7 tO.L7 M To: Johnson, Scott; Sanders, Kathy; Poole, lay; Armbruster, Megan Cc: Christopoulos, Kim; Peter2212@ao1 .com; Peten Read Subject: RE: HSMF wire to new fund in memory of Mary Read

--- --Origina1 Message-----

Not to my knowledge either. The check is sitting at our house. Please let us know what to be done to cancel the check then wire the money. Thanks. cathy Read

needs

From: Johns.on, Scott [mailto:scottwj@vt.edu] Sent: Monday, Novemben 26, 2OO7 8t36 To: Sandens, Kathy; Poole, Jay; Anmbrusten, Megan cc: christopoulos, Kim; Read, catherine M cDR oPNAV N6F12; Peter2212@aol.com Subject: RE: HSMF wine to new fund in memory of Mary Read

----

-original

Message-

----

Not

to

my knowledge,

KathY.

Thanks!

Scott

Scott lohnson,

PhD

Special Assistant, Office of Recoveny & Support Associate Professon & Dinecton Manriage and Family Therapy Doctoral Pnognam Family Therapy Center of Virginia Tech 840 Univensity City Blvd Blacksburg VA 24O67-Ost5 54Q-231.-33t1 (voice) 54A -nt-72A9 (f ax) http : //www . familythenapy. vt . edu http : //www. recovery. vt . edu

Licensed Marriage and Farnily Therapist

Sent: Monday, November 26' 2007 8:31 AM To: Johnson, Scott; Poo1e, lay; Armbnusten, Megan Cc: Christopoulos, Kim Subject: RE: HSMF wire to new fund in memory of Many
Importance: High

-- --Oniginal MessageFrom: Sanders, Kathy
-

---

-

Read

Scott,

Megan, Kim and JaY,

Has anyone taken care

into it.

of this

check cancellation and wine

transfer yet? If not, I will look

Thanks, Kathy
From: Johnson, Scott Sent: Fniday, Novemben 23' 2OO7 9:04 AM To: Read, Catherine M CDR OPNAV N6F12; Poole, Jay; Armbnusten, Megan Cc: Peter2212@ao1 .com; Peter Read; Christopoulos, Kim; Sandens, Kathy

-----Origina1

Message-

----

Subject:
Cathy,

HSMF

wine

to ne- fund in

memony

of

Mary Read

know who' s responded but we'lL trY to wanting to handle the money. Makes sense. nesponded it just shows how discombobulated able to he1p.

Don't

get this done soon. Undenstand entirely not hle'Il be in touch. If lay or Megan has alneady I can get. I'm copying Kathy Sanders who may be

Best

to you all,

Scott

Scott lohnson,

PhD

Licensed Manriage and Family Thenapist Special Assistant, Office of Recovery & Support Associate Pnofessor & Directon Marriage and Family Therapy Doctonal Pnogram Family Therapy Center of Vinginia Tech 840 University City Blvd Blacksbung VA 24a61-O5L5 540-449 - 8328 (cell) 54o-23t-7209 (f ax) http: //www. familythenapy. vt. edu http : //www. recoverY. vt. edu
----

-Original Message--- - -

Fnom: Re-d, Cathenine M cDR OPNAV N6F12 [mailto:catherine.read@navy.mil] Sent: Wednesday, November 21, 2OQ7 LO:OQ AJ4 To: Poole, Jay; Johnson, Scott; Annbrusten, megan Cc: Peten2212@aol.com; Peten Read Subject: HSMF wine to new fund in memory of Many Read
HSMF for $28,OOO (check number 20LO598, date LL/AS/O7). !'le weeks to get a 501c3 fund established through the Nonthenn Vinginia Community Foundation (NVCF) in Many's honon. What do we need to do to get the check canlelled and g21,QQO wired to the fund per the attached instnuctions? We'd like to do it that way if at all possible to avoid the tax consequences of cashing the check then sending

Jay, Scott, Megan and all pete got a check fnom the
have been *orting the last two

the

to the NVCF fund. intended to set this up aII along but since, aften the $7AO,OAO was set aside for the scholanship, we thought the remaining HSMF money was going to Many mom, we wenen't in a hurny. It wasn't until Scott called on Oct 30 that we renewed our efforts to get this fund set up. We really appreciate your thoughtfulness. Please let us know how to pnoceed. We received the ne-issued check for $47@.82 and just got a refund fnom the Bugle yean book. Thanks Megan. Hope you all have a good thanksgiving. God Bless - Cathy and
money
We

Pete

-----Onigina1 Message----From: DiManco, Cindy (Nonthern Vinginia Community Foundation)
Sent: Tuesday, Novemben 20' 2OO7 LL:.40 To: Read, catherine M cDR oPNAV N6F12 Subject: RE: Signed vension of new fund
Cathy,

Imaitto:dimanco-cindy@ne. bah. com]

in

memory

of

Mary

Read

Attached you

will find

NVCF's

wire transfer information.

The infonmation instructs you to notify our banking contact pnior to the transfer. This is especially necessary when the trans'Fer is not cash. a tash wine without notification wilt not be nejected, but it helps when the bank is anticipating the funds. An email notifying myself and Dionne Blanks (BBAT) of the wine will

suffice.

If

you have any questions, please don't hesitate

to

ca1I.

Cindy DiMarco Accountant

Northern Vinginia Community Foundation 8283 Greensboro Drive Mclean, VA 22L02
7A3-902-3160 Fax 7@3-9O2-3564

UNIVERSITY CONTROLLER SOUTUCATE CFNTER ste-crseunG, vA 24061-0312 (540) 23r-64r8
ZOT
INVOICE
DATE

WVirglnialeclj
/
DESC

VENDOR INVOICE

CUST ACCT NO
HStl

VT INVOICE f,

GROSS Af'louNT

OISCOUNT/UJH TAX

NET

Ai4OUNT

10/?1/07

F-92

11020676

28, oo0. oo

0-00

28,000.00

TOTALS

28.000.00

0.00

28,000.00

check No.
Date

2010598 11/O5 /O7 905?56?13

Vendor No.

vendor

}IR.

PETER

D.

READ

!a'
Check No.
2010598

i
Arnounl

U105/07
JZ6,UUU.
.l

,,i:'ii.r 'l

U U

'1,:

ll

'

[.

?O

I0 598tt'

t5E0? e?0 Ir: ZO?qq LOO08r.5lltt'

From: Sent: To:

Virgin ia.Tech. news@vt.ed u

Subject:
Tuesday, April 17

Tuesday, April 17, 2007 9:24 AM Multiple recipients Update for University Community Regarding Campus Tragedy

Virginia Tech continues to mourn the loss of 33 members of our community. As we move forward, we share the following information: Virginia Tech will cancel all classes for the remainder of the week to allow students the time they need to grieve and seek ass'istance as needed. The university will re-open administrative operations beginning tomorrow, Wednesday, April 18, understanding that some faculty and staff may wish to take additional time off this week to grieve the loss of fellow colleagues arid friends. We asli individual employees to communicate with their supervisors of their schedules for the balance of the week.

We will close Norris Hall for the remainder of the semester. Staff are cunently working to arrange altemative location for
classrooms and faculty offices. Counseling and other resources are available for students, faculty, and staff. Students may receive counseling at McComas-Hall and counselors will be available for extended hours. Counselors will also be available in West Amber Johnston for residents. Employees may receive needed support by going to the Brush Mountain Room in Squires Student Center throughout the day.

The university will be holding a convocation ceremony at 2 p.m. at Cassell Coliseum. This will be the first time the Virginia Tech commuhity will come together since the tragedy to share our collective sorrow. At that time, President George Bush, First Lady Lauri Bush, Gov. Timothy Kaine, Mrs. Kaine members of our Board of Visitors, members of the clergy, our students, and poet Nikki Giovanni will share messages of condolence to the hmily and ftiends of the victims and words of hope to all of us as we move foruard past this tragedy.
Again we encourage all members of the Virginia Tech community to attend. Should the coliseum be full, the event will be broadcast on campus cable stations. The Virginia Tech community, and the world at large, continues to struggle with these honible events. We hope these steps will help in that healing process.

Page2 of2

From: Weaver, Fred [mailto:weaverf@vt.edu] Sent: Wednesday, April L8,2007 11:06 AM To; Rosenzweig, Dana Cc: Douglas, Ellen Subject: ShooUng Incident - Property Coverage
This email will confirm our conversation concerning possible coverage under our property insurance program. We are looking at physical damage, hazardous material cleanup, emergency personnel costs (during the_ imm-ediate emergenc!;, extra expense for relocation of a portion of the building occupants. and a remote possibility of being some-business interruption coverage. This is a result of the gunman that shot the campus individuals. please respond via email as soon as you can that the expenses in general are covered under our plan, assuming that the normal claims documentation gxis{5.===f1'sd

FrcdWeaver, ARM Virginia Tech - Risk Management 130 Southgate Center Blacksburg, Va 24061

oFFtcE

540-231-7439

FAX 540-231-5064 jELL - 540-520-9747
weavefi@vt.edu

411912007

Page

I of3

Mccoy. Lenwood

Sent:

Mon A20B0trl7 7:57 F&l

To:
Cc:

Sdnenman. Phil
RE: entrance

Snbt€cb
ffiachmenb:

b

West Ambler Johnston

Yes, as I stated in my note below, the mail room door opened at 7:30 a.m. each day to allow residents of other dorms to access their mail boxes.

From: Schaenman, Phil [mailto:PSchaenman@sysplan.com] Sent: Sun 8lt9l20o7 9:32 PM To: McCoy, Lenwood

Cc drrogerd@aol.com; gmassengill 1 l7@earthlink.net Subject Re: entrance to West Ambler Johnston
But his mailbox was there. So he r,rould have had

b

wait

b

aren get to mailboxes befiore 730?

--Original Message----

From: McCoy, Lenwood <mccoy@vt.edu>

To: Schaenman, Phil <PSchaenman@sysplan.orn> CC: Flinchum, Wendell <wendellf@vt.edu> Sent: Sun Aug 19 21:23:25 2007 Subject: FW: entrance to West Ambler Johnston
Phil, here's the ans,wer and the way
Yes, the dorm could have been

I had heard the sbry

beforc.

amssed through the mail room after the outside door was opened at 7:30 a.m. each day to allow strdents frorn other residence halls to come pic* up their mail. Howwer, the shootings occuned prior to 7:30 a.m. so Cho must have "tailgated" a sfudent b gain acess to the building.

The onstruction Dr. Depue saw last week was to seal off the mail rmm so the dormitory rooms cannot be resed via the mail entrance in the future. (See Dr. Zenobia's noE below also.) Understand?

From: Spencer, Edward Sent: Sun 8Jt9l2OO7 8:59 PM To: Hikes, Zenobia; McCoy, Lenwood; Flinchum, Wendell Cc: Johnson, Rhk; McClinton, Leon Subjed: RE: enbance to West Ambler Johnston

Zenobia et al, This is conect. Therc was access in Aprll to the rest of the building once when entered through one of the exterior doors. Ho/ve\rer, Cho would not have access at that time of the day to Al. In April, one door of the building (the one nearcst the mailroom) unlocked at 7:30 a.m. to permit those from other buildings who received their mail in Al to enter to get their mail. Since the homicides occuned before 7:30 a.m., he had to have "tailgated."
Ed

https://weboutlook.vt.edu/exchange/mccoy/Sent%o20ItemVRE:%20entranceVo20to%o20We...

8129/2007

.:,t

Page 2

of3

From: Hikes, Zenobia SenE Sun 811912007 8:00 PM To: Mcfoy, Lenwood; Flinchum, Wendell Cr: Spencer, Edward; Johnson, Rich McClinton, Leon Subject RE: entrance to West Ambler Johnston

Hi Lenruood-

The mall ar@s were open b rcsidents from other buildings (given the unlocked bldgs after 10 am) pre- 4/16 and served students in nearby halls. We are now in the process of restricting a@ess, so that students from other buildings may @ntinue to get their mail without acess to the residential portion of the building. So in answer to the quetion, tfie partitions are new and werc not kicfted dotryn.

And given the time of dan we do suspect Cho tailgated as the building would have been locked at the Ume. And sine he was not a reident of W Al, we vvouldn't have had aess early in the moming.

I am cogyirp Ed, Rkk and lsn

b

add additional infonnation.-ZLH

From: McCoy, Lenwood Sent: Sunday, August 19, 2W7 7l4l PM To: Flinchum, Wendell; Hikes, Zenobia Subject FW: entrance to West Ambler Johnston

Importane: High

Could one of your please get an answer for me ASAP. The Panel is reriewing their final draft at their meeting in

Charlottesville

bmoroyv. Thanks.

Lenrvood

From: Schaenman, Phil [nat]to-lPSchaenman@sysplan,san0l Sent Sun 8lL9l2W7 3:24 PM To: Mcf.oy, Lenwood Cc Genld Massengill; Dr. Roger L. Depue

https://weboutlook.lt.edu/exchange/mccoy/Sento/o20ltems/RE:o/o20entranceYo20toYo20'l'1e...

8t29/2007

Page 3

of3

Subject entrance to West Ambler Johnston
Hi lenwood,

Roger Depue investigated Ule WN dormibry himsetf last week and said that there had been open ac€ess from thjmailbox area to wtrictr Cho had ac6s to the rest of the dorm. He found partitions being built to now close it off. Had there been paftitions therc, then knoced down and being rebuilt?

The polie had reported to us something quib different, tfiat there was not acess frqn the mallrmm area the rest of the dorm, and that Cho probably bilgated som@ne into the building.

t

Can you qulckly ask Flindtum or whoever knows which is correct?

Phil

htps://weboutlook.vt.edu/exchange/mccoy/Sent%20ltems/RE:%20entranceo/AlbYo2lWe...

812912007

I
From: Sent: To: Cc:

Subject:

Finney, Jack Friday, June 08, 2007 3:01 PM Jones, Russell McCoy, Lenwood; Hincker, Larry RE: Special lssue of Traumatology

Russefl,

T rcrri pwed the nrcrnrrq^l for the soecial- issue of Traumatology. It does not appear to fit a usuaf definltion of research, and therefore Irm not certain it falls within the purview of the research committee.
urre I/!

qia.rart q o-mei ] of M:r,r 17 :nnottnr:ino [Jnr"rorzar Droqidant L \rLE99! Presiclential Policv v! rrqJ f !g')-!L{slt ' Memorandum No. 241- seems quite relevant for this request. Therefore, I am r-nnrr.i rrY t.r T,anwoo,.l M^tnrr :nA r:rr\/ HinCkef. vvu j f n..'
It\JwgVE!,

I think Mr. McCoy will contact you to discuss this proposal; rf not, please do call- or e-mail- him. His tefephone number is 231-0066.
Racl- u uvv rarr-a !uYu!gv rd c
t

Jack
-

taa\ tr. tlt -t^ Yt1i

k.ltlhalt n^-*

n^^^^i

College of Science (0405)
\/r rar] l6a-n

al:r-kshrrrcr- VA 2 406I
P: F:
-----n

s40 /231-6670 540 / 23r-3380
ri ni nr'l Mocq:na-----

From: Russell- T. Jones f mri I l-n. r1. inna<fdrr1. Sent: Friday, June OB, 2007 12:00 PM
Srrhr cr-r

adrr'l

'

Fwd

'. Snecial "r-

Issue of Traumatology
there needs tO be an
: rrnnd mcaii nrr

Rcfore oirrino Fiolerz ,a rcRnrlnqe- I wanted tO know if Y f w rrrY
:r.-\y"\r.\rr.a'l f rnm rr\-/r(L oPlJ!\-'vo-L rractarr|:rr

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1-

T fsrrvqYl horrr-rhj- r^ro lr:d t

Russell

)Date: Fri, 08 Jun 200'7 ]-0:51:41 -0400 )From: Charles Figley PhD <charlesfigleyGearthlink.net> >Subject: Special Issue of Traumatology >X-Originating-IP : 69. 254.762. 202 )To : "Russell- T . .lones" (rti onesGvt , edu>
1

>Cc: Charles Figley (charl-esfigleyGearthtink.net>

/

)X-Mailer: Earthlink MailBox 2005.3.14.0 >

9Ren l

rr-' n: r-h: rl cs fi

crl er;fdce

rfh I i n k. net

)DomalnKey-Slgnature: a=rsa-sha1; q:dns,' c=nofws; s=dk20050327 > d=earthli-nk. net,'
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8

(Windows)

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)h=Received: Message- I D: X-Priority: Reply-To : X-Mai 1er : From: To : Cc : Subj ect >ate : MTME-Vers ion: Content -Type : X-ELNK-Trace : X-Origi nat ing- I P; )X-ELNK-Trace:
>db9e590e5 94t 62899leff1 87 22bad33 97 4bf4 35c0eb9d 4'7 8ef9d4 6 f14 f0b0 >f 4 e 1 e 9 f 4 d0 cda fb5 3dc 0 7 4 3 5 9 3 5 0badd9babT 2 f 9c 3 5 Obadd 9bab7 2f 9 c >X-Junkmail--Status : score=35,/50, host:zi-dane. cc. vt. edu
8b

a9b9c126

)X-Junkmail-SD-Raw: score=suspect (0), > refid=str:0001.0A090209.46696CF6.0071,ss:2,fgs=O, > :-p=209.86.89.69, > so=2006-09-22 03:48:54, dmn=5.2.I2I/2006-09-27

>Original-recipient : rfcl22; rtjonesGvt.

edu

)Hi

RusseJ-1,

)Great talking to you this morning. I do, defrnitely understand the )cofl-ective anxiety and cautionary mode of the University these days. )I have served as an expert witness on both sides (defense and
\-r-:-!r.F.\ /'PIa.LrLc!LL
I -LD

'r- rtlctrrJ --rrv

rr-!uIr

hinh-nrnfita P!\r!r-tq,

nSggg 5U 1 llllUW the SO I knOW Llr\\-ct.>g5

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f :.i r'l v Well.

>I believe they will recognize that this will be a great way for their >faculty to convey their story this year through a peer-revj-ewed, >scholarly journal Please get back to me on the list of potential >journal- article authors in order to meet our June 10th deadline and )keep us on schedule. AIso, fet me know if you have any more questions. )You have my cell phone number.
>Warmest regards,

)Charles

)Prof. Charles R. FigIey, Ph.D., Editor of Traumatology:
><htrp:. / /tmt. sagepub. com/>http | / /tmL. sagepub. com/

>Fulbright Felfow and Professor, Florida State University Traumatology >Institute Director, TalIahassee, FL 32306-2570 Email:
)<mailto : CFigleyGFSU. Edu>CFigleyGFSU. Edu Web: ><htcp : / /nai ler. fsu . edu/-cfigley/>http : / /mail-er. fsu . edu/- cfigley / )Phone: 850-644-9598 Fax: 800-889-0168
)Primum Non Nocere

>This e-mail is confidential- and intended for the addressee on1y. If you >received this e-mail by mistake, please return to the sender and )discard lmmediately afterwards. Thank you.

{

Russell T. Jones, Ph.D.

drnfoqqnr nf Pqrrchn l arrrr ! e_)' vrrvrvYl v! nar,\ir.f m6ril- nf P<rrr-hnl nrrrr

137 Willi-ams HaIl\/i rni ni: -cr-h llni rrerqi irr R'l er-Lqlrrr rrl - \/i rr.li nia 24060
Lf +^. www. F: re nEEp: /| /1,,,,,, r -L -^+ L rauma . com

:rom:
Sent: To:

Subject:

Provost@vt.ed u Thursday, April 19, 2O07 1:12PM Multiole recipienis Letter from Provost Mark McNamee

' 2007 Dear Faculty and Staff Colleagues: I want to lhank you for t'he tremendous support you are providing to our students and to each other during this crisis. We lost five faculty members in this horrific shooting events, in addition to the twenty seven students. One faculty member and 23 students were inirrred and are in variorrs sl-aoFs of rcr':nwcrv The families of all Ehe deceased are q! Eq rlrJ receiving all- the support we are extending. The strength, bravery, and commitment of our engire communitsy of scholars are unforgettable. The Etories of heroism are both heartwarming and heartbreaking. The convocation, lhe vigi1, and the personal expressions are slnnbols of the love that is Virginia Tech. We are of grief and hope on tshe drillfield
i-9 rr'i rai n i r 'Fonh

Thursday, April

am sitting at my computer for the first time since Monday morning and I am eager !o share as much information with you as possible. our internal briefings and policy meetings, attention to the victims and their families, and response to tshe media have kept. schedules f1uid. Breaking the news of confirmed deaths to many family members in person was one of the most wrenching experiences of my 1ife. Until- that moment, a glimmer of hope was tshe only thing holding familj.es in one piece.

I

I am distressed that so many of the communications come through the media first. Often the media reweals information before vre can responsibly make tlre information available. our :tudents have been incredibly sophisticated in their interactions with the media. This note will be the first of a series of notes I wj-Il be sending to provide you with ongoing updates. The websitse is being used intensively Eo provide as much factual informatj-on as possible regarding funeraLs, memorial- serrrj-ces, breaking news, etc. I have been working with the college deans and the dean of the graduate school- eo deve l-op a set of principles and practices to guide the resumption of classes on Monday. We agree thaL a common seE of principles will best serve the faculty and the students and we thank you in advance for accepting some new ways of doing things t.o close out this semesler. The basic premise will be a student - deEermined choice among a set of specific as possible for our students. each one options. Our goal- is to provide as much flexibility of whom will be experiencing the mourning and recovery process in different ways. We wil-l be sending out the guidelines as a separate communication. We are also going to provide specific advice and guidance about how best tso talk about the incident with the students and how to seek whaLever help is needed, My office will work closely with the deans and academic associate deans to minimize any problems. We will afl need to be sensitive, ffexible, creatlve, ! and fair. All of the students whose lives were taken w1l-l be awarded degrees posthumously by Virginia Tech. The degrees will be awarded during the coIlege, departmental , or graduate school ceremonj-es based on the majors of the studencs. There will be several revi-ews of the entire set of events associated with the incidents. our internal review will begin as soon as possible and wil-l be wj-de-ranging. one goal is to impLement whatever changes are needed both in the short-term and long-term. An independent review reguested by Virginia Tech and approved by Governor Kaine will provide a fully objective analysis of the situatjon. Families members, despite their personal 'rief , have expressed a desire to use what we learn to help others prevent or respond to a crisis affecting any university, anywhere. The families also wan! to know the whole story of how their loved ones died. We wifl do ewerythiDg we can to provide as mucb detail as possible.

.4Eld::4i.

..-:t*:..:

I have received an overwhelming number of messages from friende and colleag.ues around the
urarlrl T am elra

support and condolences is reassuring in this time of tragedy,
-)l-ease take care of yourselves and rrni Fa.i rFs i 'i i cni- . and successful .
We

lvr

qls

:l

cn

ho:rir.rn

y

frnm !!v,r'

rrarrr t,eu!

f r.i ande !!,e]rs

rnd

anl1a:rrrrac 4:ruqD.

Thc

nrrtnarrrin-

^f

look out for one another. Together

\^re

can be strong,

are Virginia
McNamee

Tech.

Mark G.

Vice President for Academic AffairE

Tlnirrarsi j-v Drrr\/osi- and

,*a*r=..

Page

I of

1

Lenwood
Mccoy, Lenwood

SenU Tue 8l14l2OO7

9':42 PM

To:
Cc:

pschaenman@sysplan.com

Subtectr
Attachments:

Fw: Police access to records

The fi nal outstanding question/answer.

Fromr Flinchum, Wendell Sent: Tue 8lI4|2OO7 7:15 To: Mcfry, Lenwood Cc: Heidbreder, Kay

PM

Subjecfi
Lenwood,
I

RE: Police access to records

was getting to this one!

released so we would have the knowledge that they are possibly back on campus. This applies to Cho or anyone else, This would also be helpful for the university adminishation for the same reason. There is no way to know if this information would have made any difference and it may not have since he had no further contact with the police.

It would be helpful if we knew when people we had committed to a mental health facility against their will are

Wendell R. Flincium Chief of Police Mrginia Tech Police Stenett Facilities Complex 0523
Blacksburg, VA 24061 (540) 231S183

From: Schaenman, Phil lmailto:Pschaenman@sysplan.com] Sent: Fri BlIOl20O7 12:07 PM To: McCoy, Lenwood Subject Police access to records
Could you pass this question to Chef Flinchum? We understood thatthe police did not have all the information on Cho that they would have liked to have known about, because of information privacy acts. ls that accurate? Did they ask for information they were not allowed to receive, or did not get sent information sent proactively that they did not know about until after the crimes?
lf they had more inbrmation on cho earlier, was there really anything they could have done, or was is more for

university administration, counseling,etc? | think the only criminal activity known about cho was indeed dealt with by the police. Knowing you have a problem student--even with all the information we now know_ might not have made a difference in what the police could do, but we would like to check that.
Phil

https://weboutlook.r,'t.edu/exchange/mccoy/Sent%20ltemslFW:%20PoliceYo20accessYo20t...

812912007

Hello and a Question

Page

I of I

McGoy, Lenwood

From:

Peggy MeszarosImeszaros@vt.edu] Monday, June 18, 2Q07 12:57 PM McOov. Lenwood

Sent:

Subject: Hello and a Question Dear Lenwood:

I understand you are reviewing all material that is written about our tragedy. I am the Assoc. Editor of About Campus, a Jossey-Bass publication that is distributed widely to college campuses. We have an issue planned that is dealing with sustaining learning in the face of tragedies rather than rehashing the situation. I have three writers on campus who are preparing manuscripts for an early July deadline. Would you be amenable to looking at their in a rather short time frame? Sorry I missed talking to you today but hope you can get back with me as soon as possible. I am much easier to reach via computer but can plan to speak by phone today or tomorrow ifthat works better for
you. Thank you, peggy

Peggy Meszaros, Ph.D.; CFCS William E. Lavery Professor of Human Development Director, Center for Information Technology Impacts on Children, Youth, and Families College of Liberal Arts and Human Sciences

Department of Human Development 200 Wallace Hall (meszaros@vt.edu) Phone: (540)231-9428 Fax: (540) 231-7157 For More Information About the M. S. in Human Development click on: http ://www.humandevelopment.vt. edu/appliedmastersmain.htm

6n9t2007

Wilkes, Lisa
crom: /ent: To: Subject:
Provost@vt.ed u Thursday, April 19,2007 1:12PM Multiple recipients Letter from Provost Mark McNamee

Thursday.,

April 19,

26b7

Dear Faculty and

Staff

Colleagues:

f want to thank you for the tremendous suppor t you are providing to our students and to each othen during this cnisis, hie lost five faculty membens in this honnific shooting event, in addition to the twenty seven students. One faculty member and 23 students wene injuned and ane in vanious stages of recoveny. The families of all the deceased ane receiving all the support we ane extending. The stnength, braveny, and commitment of our entire community of scholans are unforgettable, The stories of henoism ane both heartwarming and heartbreaking. The convocation, the vig11, and the pensonal expnessions of grief and hope on the dril,lfield :no crrmhnl c n{ +ho lOVe that is Virginia TeCh, hJe ane Virginia TeCh.
the finst time sj.nce Monday monning and f am eager to share possible. Our intennal bniefings and policy meetings., attention to the victims and their families, and response to the media have kept schedules fluid. Breal(ing the news of confinmed deaths to many famj-ly membens in person t^ras. one of the most wrenching experiences of my life. Until that moment, a glimmer of hope was the only thing holding families in one pi-ece.
as
am distnessed that so many of the communications come thnough the media finst. often the '-media neveals infonmation befone we can responsibly malce the infonmation avail-able. Our itudents have been incredibly sophisticated in thein j.nteractions with the media.

I

am sitting at my computer for much information wj,th you as

This note will be the first of a series of notes I will be sending to pnovide you with ongoing updates. The website is being used intensively to pnovlde as much factual infonmation as possible regarding funerals, memorial services, breaking news, etc.
have been worl<ing with the college deans and the dean of the gnaduate school to develop a set of pninciples and practices to guide the nesumption of classes on Monday, hle all agree that a common set of principles will best serve the faculty and the students and we thanl< you in advance fon accepting some new ways of doing things to close out this semesten. The basic pnemise will be a student-detenmined choice among a set of specj.fic options. Oun goal is to

f

provide as much flexibility as possible for oun students, each one of whom will be expeniencing the mourning and recoveny process j"n different ways. hJe will be sending out the guidelines as a separate communication. lde are also going to provide specific advice and guidance about how best to tal-l< about the incident with the students and how to seel< whatever help is needed. My office wifl wonl< closely with the deans and academic associate oeans ro minimize any pnoblems. We will all need to be sensitive, flexible, cneative, ! and fai n.

of the students whose l-ives were taken will be awarded degnees posthumously by Vir-ginia Tech. The degnees will be awanded duning the college, departmental,, on graduate schoolceremonies based on the maions of the students.
A11
hene will be several nevlews of the entine set of events associated wi.th the incidents. i.nternal neview wili begin as soon as possl-bIe and will be wide-ranging. One goal is to
Oun

-mplement whatever changes ane needed both in the shont-term and long-tenm. An independent neview requested by Virginla Tech and appnoved by Govennor Kaine will provide a fuIly I

Wilkes, Lisa
-rom: r€ llti
To: Subject:
president-resc@exchan ge.vt.ed u Friday, April 20,2007 7:12 AM Multiple recipients We Will Prevail

Dean Fe11ow Membens

of the Vi.rginia Tech Community:
and

First, I wish I could speak to each of you individually to thank you for your courage dedication and to teI1 you how much your support has meant to oun students, to thein families, to the membens of our extended community, and to me personafly.
Duning

the honror of the last few days, the one bnight light in the darkness has been the stnength and spj.nit so pnevalent acnoss campus. As both Pnesident Bush and Governon Kaine noted, and as the wonld has seen, Vinginia Tech is a community in the truest sense of the wond. I lcnow I speal< for many others when f teI1 you how pnoud I am of you, and fnom the bottom of my heart, I t han l< you.

After this tnaumatic expenience, it will be dlfficult to resume oun lives and duties. But start again, we must. By wonl<ing togethen with the spirit and bond stnengthened by thi.s tnagedy., we will move fonward in a way that will honor the memory of those we have lost.

In that vein, we believe it best to
Commencement

'

eed and desenve this time to manl( their accomplishments and to start the next phase of their lives, A11 deceased student victims will be hononed with posthumous degrees.

will

nesume

proceed as scheduled on May

classes on Monday, Apnil 23. 11. Our gnaduating seniors and their families

of

the

For oun studentsr infonmation about course worl< has been posted on the Vinginia Tech home page. There will be a great deal of flexibility in pnoviding options for completing the
semesten.

In closing, f can only echo a few of the stinning wonds of Nikki Giovanni: "Thnough all our sadness we will pnevail. "

I

thank you, and again ask
rr

that you

tal<e cane

of yourselves, youn families,

and each other.

Mrr<f <i nrp nol

Chanles W. Steger Pnesident

Wilkes

qrom: ,ent: To: Subject:
Thunsday,

Provost@vt.edu Thursday, April 19,2007 1:24PM Multiple recipients Letter to Students from Provost Mark McNamee

April 19, 2gO7

Dear Vinginia Tech Students:
hje are veny pnoud

expressions of love and grief and fniends ane inspiring.

of youn suppont, courage,

for

and commitment duning this tragedy. youn oun fa1len students and facultv membens and thein families

0n a practical level, we have developed pninciples to guide the resumption of classes on April 23. hle are pnoviding you, the students, with the ability to mal<e choices fnom nrultiple options about how you want to handle each c1ass.
lale

have posted

details on the Vinginia Tech homepage (www.vt.edu).

Your welfare is a veny hi.gh pnionity fon us. Flexlbllity will be the guiding pninciple. To avoid ovenloading the system, I am keeping this message short. I will pnovide additional information thnough the web.
hle

sincerely hope you will remain engaged in the learning pnocess no matter which options you choose. The principles apply to students at all campus locations. Dissertatj.on and thesis 'eadl-ines have been modified by the Graduate School ,

lest
Marl(

wishes,
McNamee

University Provost

objective analysis of the sj.tuation. Fami-Lies membens, despite their pensonal gnief, have expressed a desire to use what we Learn to help others pnevent or nespond to a crisis affecting any university, anywhene. The families also want to know the whole story of how thein loved ones died, laie will do evenything we can to pnovide as much detail as possible,
wonld.
have necei-ved an overwhelming number of messages from fniends and colleagues around the I am sune you ane also hearing from your fniends and colleagues. The outpour ing of suppont and condolences is reassuring in this time of tragedy.
we can be strong,

f

Please take care of yourselves and look out for one anothen. Together united, nesi.lient, and successful .
We

are Virginia Tech.
McNamee

Mark G.

University Provost and Vice Pnesident fon Academic Affains

Page

I of2

Evans, Susan

From:

Owczarski, Mark Thursday, August 09, 2007 8:44 AM Evans, Susan

Sent: To:

Subject: FW: feel warm all over?

From: Smith, Sandn Sent: Wednesday, August 08,2OO7 6:45 PM To: Owczarski, Mark; Clough, Christopher Subject: FW: feel warm all over? FYI
Sandra W. Smith Administrative Assisfant to the President Virginia Tech (0131) Blacksburg, Virginia 24061

544/n1-6231
ssmith@vt.edu

From: Roger Slayton [mailto:rslayton413@comcast.net] Sent: Tuesday, August 07,2007 6:00 PM
To

: Hincker@vt.edu; president@vt,edu Subject: feel warm all over?

httpr//www.opinioniournal.com/best/?id=110010439&mod=RSS
BY JAMES TARANTO Tuesday, August 7, 2007 3:40 p.m. EDT

Opinion Journal&ojrss=frontpaqe

The Spirit of Virginia Tech "On September 6, Virginia's own Dave Matthews Band along with John Mayer, PhilVassar, and Nas willjoin together in A Concert For Virginia Tech' at the university's Lane Stadium," declares a press release from the institute:
"We're extremely grateful for the compassion and generosity of these artists who wished to create a very special event where our students, faculty, and staff can come together to celebrate the spirit and resiliency of our university community as we begin a new academic year," said Charles Steger, President of Virginia Tech. . . . "While we obviously will never forget those lost or affected by the events of April 16, this concert will help us to honor Virginia Tech's enduring Hokie Spirit," said Scott Cheatham, president of Hokies United. Hokies United is a student-driven volunteer effort organized to respond to local, national and international tragedies that may impact the Virginia Tech community.

"Nas," whose full name is Nasir Jones, is, according to the press release, "hip hop's foremost lyricist and thinker. And, some would argue, hip hop's conscience." Here is a sample of hip hop's conscience's oeuvre, a 1999 work called "Shoot 'Em Up" (warning: unredacted obscenities at !!n0:

8t9/2007

Pase2 of2

One 44, two 45's 3 loaded clips, 4 niggas roll, one nigga drives 500 Benz, 6 reasons why This kid should die We shootin every m----f--er outside Pulled on his block, jumped out the car, guns in our hand At the same time everybody ran There that nigga go, hiding in the crowd Let the trigger blow, 7 shots now he lying on the ground
Hip hop's conscience is helping the Virginia Tech community come together to celebrate its spirit and resiliency and ensure that we never forget those lost or affected by the events of April 16. Doesn't that make vou feel warm all over?

"

8/9t2007

Page 1

of

1

Evans, Susan
From: Sent: To:
Owczarski, Mark Monday, July 09, 2007 9:42 AM Evans, Susan; Cox, Shawn

Subject:

FW Va. Tech Monitoring - 0710912007
MONITORING 07 9 07.doc

Attachments: VIRGINIA TECH DAILY PRINT MONITORING 07 09 07.doc; VIRGINIA TECH DAILY BROADCAST

Susan and ShawnNext 4/16 file to make and maintain-freshman orientation. Thanks.

From : Clark, Casey [mailto:Casey.Clark@ bm.com]

Sent: Monday, July 09, 2007 9:31 AM To: Clough, Christopher; Owczarski, Mark; hincker@vt.edu
Cc: Kozakos, Penny; Grace, Neil; Lamboley, Genny; Doyne, lGren; Koops, Gary; jay@jaypoole.com; Leveton-Psb, Jay; Miller, Rober! Huhman, Heather Subject: Va. Tech Monitoring - 0710912007
Team, Please find attiached today's print and broadcast monitoring reports. Four e-mails will follow with broadcast clips.

Most of the stories are about freshman orientation beginning today and participation in the new emergency alert system, and are all either oositive or neutral.
Best.

Casey

Casey Clark Bu rson-Marsteller Washington p 202.530.4673 casey.clark@bm.com

7^7t2007

Plummer. Ellen 4125/07 5:20 PM -0400, Deans and VPs " Date: wed, 25 APr 2007 I7:20:20 -0400 From: "P1ummer, EIIen" <eplummer€vt. edu> Subject: Deans and VPs "talkinq points" To: "McNamee, Mark" <mmcnameeovt. edu>

points"

S,^^6,^

Cc: "wil1iams, Gail S." <gailwovt.edu>, "Plunmer, El1en" <eplummer0vt ' edu>, "Hanna, Dixon" <dixonh€vt. edu>, "Smith, Ken" <kensnithovt.edu>,
David Ford <fordd€vt. edu> Thread-topic: Deans and VPs "talking points"
Thread- index

:

AceH f

4

X-Junkmail-Status
X-Junknail-SD-Rar^,

ref id=str=O 0 0 1, 0A09020 5 . 462Fc6 42. 0 059, ss=l, f gs=0, omn=5 . z. LzL/ zvuo-v>-z t so=2006-09-22 03 z 48 254, Original-recipient: rfc822i fotdd0vt.edu x-original-ArrivalTime: 25 Apr 2007 2L;20 :20.0581- (UrC)
FILETIME=
AGENDA Meeting with Dr. McNamee, Deans, VPs, and Others April 26, 2007 8:00AM
[
B77

: score=10/50, host=vivi : score=unknown,

z

Lpuol xrrostmakGtphlv0 l-,9== . cc . vt. edu

ip=198 ' 82 160.18,

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-

10:00AM

President's Board Room 210 Burruss Hall

1

April 16, 2007

a.

-

Moving Forward
GRADES
1

David Ford needs consensus on 4 issues related to grades Jerry Niles and David - grades for rnjured students

la

SPACE

1.
COMMENCEMENT

As soon as Dixon arrives he can updale everyone on Norris and
related space issues

1.

The Emergency Response Resouce Group, convened by Minnis is working closely with Ed Hennecke on details,

1.15% Budget Process in 2007-08 Just checking in with Deans, have their proposals, do they want to reconsider anything'i Do they want to decide on one reinvestnrent priority? Etc.

a.

Scorecard

alr

schedule to share with the BOV
1

.

MONDAY NOON dcadline

-

Dixon can discuss

refinement of definitions and reporting cycle

Annual Report Process and Format Wc riill provide thern with a template to share rvith their Dept. Lleads by the end ol'the

a.

week next rveek

Printed for David Ford <fordd@vt.edu>

Plummer, Ellen.4l25l07 5:20 PM -0400, Deans and VPs "talking points"

5.

6-year Financial Plan Summary Ken and Dixon

a.

-

can discuss

Ellen Plummer

Soecial Assistant to the Provost Director of the Virginia Tech Women's Center Virginia Polytechnic Institute and State University 206 Washington Street (0270) Blacksburg, V A 24061 -O27 0
54G.231-7806 eplummer@vt.edu

Printed for David Ford dordd@t.edu>

.:i$a+;-i!..--

--r-'-

mmcnamee@vt.edu,

4125107

8:06 AM -0400' REVISED--CORRECTED Fwd: Agenda ite
edu>

To:

mncnamee€vt. edu

From: David Ford <forddovt.

Subject: REVISED--CORRECTED Fwd: Agenda items for Dean's meeting Cc : eplunmerovt.edu. kpdepauwGvt,edu, gailw@vt.edu, wdeanovt.edu, jhess€vt.edu, rdaniel0vt . edu
Bcc: X-Attachments:

Date: Wed, 25 Apr 2007 A7:45:31 -0400 To: [uncnanee0vt . edu

Froms David Ford <forddevt. edu> Subject: Agenda items for Dean's meeting Cc: eplumnerovt. edu, kpdepauwovt. edu gailwGvt.edu, r,/deancvt.edu, jhessovt.edu,

rdaniel0vt.edu
X-Attachments:

'

-W.T^w

Mark (and EIlen )-----

r know that the two of you are considering items for Thursday morning's Deans meeting and I respectfully request that the following items be raised for consensus. !'irst, I am comfortable that in working with the Associate Academic Deans I have an understanding on the exceptions to our university P,/f' policy at the undergraduate level. I can handle the extenuating circumstances. GRADUATE COURSES WILL NOT BE
AFFECTED BY ANY EXCEPTIONS TO

P/F

FOR SPRING 2007.

N
fr
$L

The issues for consensus are.

1. In cases were tentative grades for graduating seniors can not be determined by Monday, April 30 (due date for tentative grades) that a grade of " B" Fra nirran +n ensure graduation with distinction for those students currently in that category and for whom diplornas have been delivered. Where appropriate, an "X" I daf orrad .rr-a.la \ should be used instead of an "I" (Incomplete) for the sane reason. The tentative grades can always be changed at a later date as necessary. 2. AS A DEFAULT for any student with whon the professor has not made contactr award the grade earned as of April 16 (i.e. Option #1 ) and the grade can always be changed Iater as necessary. 3. Agree that there will be "No Academic Suspensions" for Spring 2007. For students in academic drfficulty, ttrey will be allowed an additionaf probationary term, Studenls will not need to submit an academic appeal for FaIL 2007. 4. Authorize that the "NG" (no grade) and "NR" (no reporting) will not calculated into the overall GPA as an "F . ---thanks for your consideration, David
David R. Ford Vice Provost for Academic Affairs 330 Burruss Halt (0132)
\Tir.'inia'no..h

be

Blacksburg, VA
540 /

24061

23t-4167

540/23I*72II rax
forddOvt . edu

Printed for David Ford <fordd@vt.edu>

Dean, Wanda Hankins,4/27107 4:03 PM -0400, Fwd: Academic Standing for

Undergradu

I

Sheryl BaII <sball0vt. edu> Thread-topic: Acadernic Standing for Undergraduates - Spring Thread-index : AceJBkaehSWgxYSDRh+vPvrPEO3v2xvrAAMSUg X-Junkmail-Status: score=10/50, host=steiner . cc . vt. edu

Dates Fri, 27 Apr 2007 L6:03:28 -0400 From: "Dean, Wanda Hankins" <wdean€vt,edu> Subject: Fw: Academic Standing for Undergraduates - Spring 2007 To: Susanna Rinehart <susannarGvt , edu>, Barry Simmons <simmonsbOvt. edu>, Candice Clemenz <clemenz @vt . edu>, Chris HeLns <helmsc ovt. edu>, David Ford <forddevt.edu>, Ed Spencer <espencer€vt. edu) r Evelyn Ratcliff <eratcLif evt. edu>, ,lack Davis <davis aovt. edu>, Jack Dud1ey <dudleyc Ovt . edu) r Jerry Via <viaj€vt.edu>, Karen Sanders <kasandelevt.edu>, Kim Bro\4rn <ksbrownevt, edu>, Mary Ann Lewis <malewis @vt. edu>, Mary Marchant <mmarchan€vt. edu>, Mike Deisenroth <npdeis evt. edu>, Norrj.ne Spencer <nspencerovt. edu>, "Randy crockettgvt , edu " <crockettevt. edu> , RaI Van Dyke <rvandyke@vt. edu>, Rich oder\,/ald <odelwaldevt. edu>, Ron Daniel- <rdaniel @vt . edu>,
2007

x-Junkmail-sD-Raw: score=unknown, refid=str=0001 . 0A090 2 0 3 . 463257 41. 002F, ss=1, fgs=0 so=2006-09-22 03248t54, dmn=5.2.L2I/2006-09-27 X-OriginalArr ivalT.ime : 27 Apr 2007 20:03t29.0671 (UTC)
FILETIME= [ ]"FEC6 170
: 0 1C78907

,

ip=rS4.82.!62.213,

l

Email below sent to all undergraduates
Thank s

wanda

From: registrarevt.edu Imailto:registrarovt.edul Sent: Friday, April 27, 2007 3:55 PM

-----original

Mes

sage-----

To: Multiple recipients Subject: Academic Standing for Undergraduates - Spring

2007 2007

Subject: Academic Standing for Undergraduates - Spring
PLEASE

NOTE: due to the tragic events last week and the ultimate impact on grading polic ies /options for students in the Spring 2007 semester, the university has determined that no currently enrolled student wilt be placed on academic suspension at the end of Spring 2007. If your overall cPA remains below a 2.0 at the end of Spring 2007 you will not be placed on suspension but on continued probation. If your overall GpA fa1Is below 2.0, you will be placed on academic probation but with an opportunity to raise your GPA Sununer and/or FaII 2007. students who raise their overall cPA to the 2.0 threshoLd or above at the end of Spring 2007 will return to good academic standing. Reminder: if you are a Spring 2007 candidate for degree, you must have an overall cpA of 2.0 as well as a 2.0 in-major in order to meet graduation requirements.

Printed for David Ford dordd@vt.edu>
.--.,-.r----

Evans, Susan

From:

Owczarski, Mark Wednesday, August 15, 2007 2:59 PM Evans, Susan Cox. Shawn

Sent: To: Gc:

Subject: FW: Pilot concert review on Nas
For the Nas file.

Also, please capture all this o'reilly stuff for the file, too
Mark Owczarski Director of News & Information University Relations Virginia Tech 314 Bunuss Hall Blacksburg, VA 24061 540 231 5223

From: Cecelia [mailto:ceceh@vt.edu] Sent: Wednesday, August L5,2007 t2:44 PM To: Hincker, Larry
Cc: Clough, Christopher; Owczarski, Mark; Gresham, Hunter Subject: Pilot concert review on Nas
FYI

-

Pilot article from Nas's April concert in Norfolk.

Cecelia

The Virginian-Pilot(Norfolk, VA.)

April 7, 2007 Saturday The Virginian-Pilot Edition

Crowd-pleaser
BYLINE:
MALCOLM VENABLE
E2

SECTION: DAILY BREAK; Pg.
LENGTH: 567 words
BY MALCOLM VENABLE

THE VIRGINIAN-PILOT

Hip-hop is dead, if one uses chart standings, critical opinion and Nas' album title "Hip Hop Is Dead" as i Yet at the rapper's show Thursday at The NorVa, it seemed to be thriving,

After patrons were patted down and waved with metal detectors, they entered to find hip-hop culture in
preserved cocoon. 8n5/2007

Page 2

of2

DJ Bee, from 103 Jamz, held court in The Norva's front lounge. Immediately felt was a relaxed, welcoming vibe and the kind of academic appreciation one might expect for jazz, The small room symbolized what was in store: seeing people of all colors peacefully unified by a cultural phenomenon.

In the sold-out Norva's main hall, an impenetrable mass formed long before the show started, Given that Nas
has somewhat of an indie and intellectual appeal, the crowd buzzed with a kind of music-geek, holy anticipation. Attendees, diverse in age and color, were a veritable who's who of the Hampton Roads "urban" scene.

Nas, whose 1994 album "Illmatic" is considered a masterpiece of the form, emerged after 9 p.m. wearing white Jordans, a Greco-Roman inspired T-shirt and a massive gold chain featuring a fist-sized gold-and-diamond King Tutankhamun pendant. Though it is just jewelry, the piece captures Nas: he can be commercial and vulgar, but he is probably the last chart-topping rapper who makes ancient history, biblical study, politics, philosophy and sometimes sentimentally uplifting anthems prominent in his work,
As stage shows go, Nas'set will not be remembered as revolutionary, He succumbs to the presentation plight of many rappers, which is a tendency to simply pace the stage while talking into a microphone. (But, you were expecting sorcery?)
Besides turning his Dl's stand into a black funeral casket flanked by flower arraignments, Nas offered no scenery. He began his set with "Carry on Tradition" and "Black Republican," songs from the current album that hold that America has lost its way culturally, spiritually and intellectually,

Nas really does not need a mesmerizing stage persona. His personality is his performance, and gestures like raising his fist and saying "Power to all people - black, white, Asian, whatever," only fueled his followers. When he finally ripped into first album cuts including "Represent," "It Ain't Hard to Tell" and "N.Y. State of Mind," he worked the mass into a frenzy. They did not mind his tendency to stop a song midway - "I'm done with that," he'd say to his DJ - or his medleys of late-'gOs, critically panned hits including "Phone Tap."
Some did question his avoidance of "Ether," his diss record against newly reconciled friend Jay-l, but most everyone seemed surprised at how many songs they'd remembered over Nas' eight-album career. He began to wear after an hour, but his stamina was impressive.

Toward the end, Nas announced projects for fall, applauded attendees' self-preservation - "It's planned for us not to be here," he said - and insulted 50 Cent and Dipset, rap performers who, comparatively, lack Nas' substance. As he finished, he led the audience in a chant: "1,2,3, Peacel 1, 2, 3, Peacel" That mantra seemed to summon the original spirit of hip-hop, which is exactly why people love Nas,
n\Reach Malcolm Venable at (757) 446-2662 or malcolm.venable@pilotonline.com. CONCERT REVIEW

Nas performed Thursday at The NorVa in Norfolk. Nas performed Thursday at The Norva in Norfolk.
Cecelia H. Hovis Brand Marketing Manager Virginia Tech University Relations 202-A Media Building
Blacksburg,

CONCERT REVIEW

VA

24061

Telephone No. 540/231 -3899 Fax No. 54012314943

WUryiniare*
We are Virginia Tech.

8115/2007

Page 1

of3

Evans, Susan

From:

Owczarski, Mark Tuesday, August 07, 2007 10:13 AM Evans, Susan

Sent:

To:
Nas file

Subjecfi FW: W Concert

Mark Owczarski Director of News & Information University Relations Virginia Tech

314 Bunuss Hall
Blacksburg, VA24061 540 231 5223

From: Smith, Sandra Sent: Tuesday, August 07, 2007 9:29 AM To: Owczarcki, Mark; Clough, Christopher Subjectr FW: W Conceft

FYI

SandraW. Smith Administrative Asslsfanf to the President Virginia Tech (0131) Blacksburg, Virginia 24061 540/231-6231 ssmith@vt.edu
From: MEDCONech@aol.com Imailto: MEDCONech@aol.com] Sent: Thursday, August 02,2007 10:10 PM To: President Steger; President of Virginia Tech Cc: Poole, Jay; Webb, Kenneth; Larry.Robefts@governor.virginia.gov Subject: Re: W Concert
Gentlemen:

Are you aware that the following are reportedly the lyrics of a song from one of the bands performing at your concert to boost the morale of the VT Nation?
Interesting choice in a band to say the least. Lefs all hope they don't sing this one. However, having looked up the lyrics of their other songs, I would dare say they do not have much better to offer.

Eric Hilscher (Father of Emily Jane Hilscher)

NAS LYRICS
"Shoot'Em Up"
8t7/2007

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INas] One 44, two 45's 3 loaded clips, 4 niggas roll, one nigga drives 500 Benz, 6 reasons why This kid should die We shootin every motherfucker outside Pulled on his block, jumped out the car, guns in our hand At the same time everybody ran There that nigga go, hiding in the crowd Let the trigger blow, 7 shots now he lying on the ground Blood on the floor Then we shot some more Niggas he was with 2 niggas hit, one nigga fell One tryed to run, go get him son Make sure he's done before we bail, i aint trying to goto jail Must handle beef, code of the street Load up the heat, if these nigga think they could fuck around Real niggas do real things By all means, niggas knowin how we get down.. It goes...... [Chorus (3X)] Shoot 'em up, just shoot 'em up, what.. (whispering) Kill kill kill, murder murder murder

INas] Driving through roads, Suburban Chevrolet 6 tinted windows, and I'm on my way To get up with my hoes, I pull up to they house Not a freak to be heard, nobody came out Ringin the bell, where in the hell Could they be at, I'm about to leave Steppin' slow, where my truck was at Who the fuck is that? Could it be a jack? Now pull my strap, it's my man And we have the same plan There them bitches go Civic '94, looking funny though Open up the car door, funny smile Fuck 2 already, 3rd ass was heavy "Nas this is Sherri, Sherri this is Nas, and his man, Ready?" Walked in the house, snatched off they clothes Ran through them hoes Plenty ice, that they all seemed to like Can't find my man, heard a blam blam Now I'm wonderin, "In this scam, do I even stand a chance?" He kllled the hoes, took all they doe Fire in his eyes, higher than the sky Comin down the stairs Now he wantin mine, reachin for my nine Aiming with our guns at each others face, at the same time my nine on his lips, his fifth on my chin, I start whispering "Put your gun down, we can skip town" Rocked him to sleep, pushed back his meat Lift off his chain Took his shit, emptied out close range...

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[Chorus (4X)J [3rd time there is no whispering of: "kill kill kill, murder murder muder".]

Get a sneak peek of the all-new AOL.com.

Evans, Susan
From: Sent:
Owczarski, Mark Tuesday, August 07, 2007 11:01 AM Evans, Susan FW: Re concert

To: Subject:

Nas

file

Direclor of NewE & Information University Relations Virgj-nia Tech 314 Burrus6 HaIl
Blacksburg, VA
540 23t 5223
24051 maowczar@vt . edu
- - ---Original Message----From: Clough, Christopher Sent: Monday, August 06, 2007 10:0? To: O'Rourke, Kim; Owczarski, Mark Sub"i ect : RE : Re concert

Mark Owczarski

PM

Kim. I'11 send you whaC I have. I appreciate t.he sensitj_vity. My sense is t.hat this story doesn't have any more sleam unless somethj-ng else on NaE turns up. Right now we have one song in question from an artist that has sold 12 million records since 1994 and is very popular among hip-hop fans and young black audiences. Chris

---- -Original Message---- From: O'Rourke, Kim Sent: Monday, August 06, 2007 09:25 PM Eastern Standard To: Clough, Christopher,. Owczarski, Mark Cc: Hovis, Cecel-ia Subject: RE: Re concer!

Time

From: Clough, Christopher Sent: MoDday, August 05, 2OO7 9222 PM To: O'Rourke, Kim; Owczarski, Mark Cc: Hovis, Cecelia Subject: RE: Re concert
Kim,

Chris: Sandy says Ehere are many more like the one f sent you. I will, ask her to forward them in the morning. I had a conversation with the Rector this morning, and this is at lhe forefront of his mind. He is planning to speak with the President in the morning, so any information, staEistics, etc. you can provide would be helpful . Pl-ease send t'o me and copy to Sandy Smith (ssmithovt.edu) so she can get them to the President before the phone call--I'm expecEing it to occur around LO, but. t.hat could chanrrF fhenL< l{im -- ---Original Message-----

Thanks for sending, we're tracking this cIosely. I can't defend DMB,s decision Lo incl,ude Nas, however I believe that this 1999 song has been compfetefy laken out of conEext and grossly manipulaLed by Bove (in his shameless self promotion prior to his september 4 book launch). To dat,e we have more lhan 17,000 online ticket requests - that's probably the besE indicator of sEudents, recent grads, faculty and staff affirmation of the concerr. Mark I can get you background on this. Chris

-- --Original Message----O'Rourke, Kim Sent; Monday, Augms t 05, 2007 08:39 pM Eastern Standard Time To: Owczarski, Mark; Clough, Christopher Subj ect. : FW: Re concert
-

From;

Fromr President of Virginia Tech Sent: Monday, August 06, 2Q07 6224 To: O'Rourke, Kim Subject: Fw: Re concert

PM

Sent: Monday, August 06, 2007 5120 To: president@vt, edu subject: Re concer!
Dear President Steger,

From: Sandy Young [mailto;youngbk@verizon.net]
PM

First, Iet months. I
commun.r-tsv.

me say how much r have appreciated your leadership over the past several am a VT alumnus (8.S., Sociology, L973') and a local pastor (Blacksburg ChrisEian Fellowship) . I am very involved in working for the healing of our campus and

Hovtever, I am dismayed to see that Nas is being featured in the September 6 concert on campus. His song lyrics (see for example http : / /www. azlyrics . com/ lyrics /nas / shootenup . html ) are not only indecent according to most communiey standards, but also clearly violate several points in Tech' s own "Principl"es of
Communitv"...

We afflrm lhe inherent dignity and value of every person and strive to maintain ' a clirnate for work and learning based on mutual respect and understanding. We affirm the right of each person to expreas thoughts and opinions freely. we ' encourage open expressj-on wilhin a climate of civility, sensilivity, and mutuaf respect.

we reject all forms of prejudice and discrimination, including those based on age, color, disability, gender, national origin, political- affiliation, race, religion, sexual ori.entation, and veteran status. We take individual and collectiwe responsibility for helping to eliminate bias and discrimination and for j.ncreasing our own understanding of these issues through education. training, and interacEion with others

f would think we shouldl't need to invite to our campus a rapper who glorifies and the degradation of women, among olher things .
i

violence

S

ncerely,

Brian K. (Sandy)

Young

Evans. Susan
From: Sent: To:
Gc: Owczarski, Mark
Friday, August 17,2007 10:09 AM

Subject: Rock- -

Roszak, COL Rock Evans, Susan; Hincker, Larry RE: Controversial concert

Other folks are getting messages as weI1, and we're asking Susan Evans to file we can. (If lhey are truly threatening, they need tso go to VT Police.

those that
we

The other day wrote up this aa a starting points. In a nutshel1, our position is lhat support Dr. Steger, the concert will go on. and that it will focus on healing and community.
Corps Mark
.

Please paraphrase Ehe below atatement should you resoond to fellow alumni-/friends of the

Director of News & Information University RelaEions
Iuir^ini. Tadh

Mark OwczarEki

Blacksburg, vA
540 23r 5223

314 Burruss Haf I
24

061

maowczar@vts. edu

-----original Message-- - - President Steger has worked tirelessly to help those who were victimized by the tragedy and to help the entire Hokj.e community heal . That is a particularly important. focus as the university and its 28,000 students prepare t'o start a new academic year. As an academic institution we respect tshe imporE.ance of public debate, and v/e greatly appreciatse the owerwhelming support President Steger and the university continue to receive during this challenging time.
Nearly 70 percenE of all eligible students have reserved tickets to the upcoming .'A Concert for Virginia Tech" on SepEember 5 in Blacksburg, prior to lheir return to campus with more expected in the week ahead, as concert organi.zers prepare for a posiEive celebration for the upcoming academic year.
We

are grateful to Lhe Dave Matthews Band for their magnanimous offer of a free concert to cefebrate the resiliency of the Hokie Spirie and their vrork t'o secure a wide diversity of altists .

recognize that not all of the performing artists will appeal to all audi-ence members. However, this concert is inlended to carry positive messages from all the performers and we are sure that is whats lhe Dave Matthews Band intended to happen when they invited the
We

other artists to join

them.

.,.r::.*iafiii&l;,.j

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Evans, Susan

From: Sent: To:

Gresham, Hunter Tuesday, July 31,2007 10:43 PM Gresham, Hunter; Adeel Khan; Albert, Joseph; Armagost, Mark; Beach, John; Bedenbaugh, Laura; Clark, Steve; Cochrane, Denny; Eichhorn, Lynn; Elvey, William; Flanagan, Elizabeth; Flinchum, Wendell; Gabbard, Tom; Greene, John; Hayes, Angela; Hincker, Larry; Hovis, Gecelia; Hughes, Teresa; Hunter, Monica; James, Brian; Kidd, David; Matt Johnson; Maureen Lawrence; McOoy, Richard; Mitchell, Terri Thompson; Mouras, Steve; Portia Galloway; Scott Cheatham; Smoot, Ray; Steele, Julie; Theodore, Mary Grace; Underuood, Casey; Walters, Cara; \Mlson, Sheruvood Final CONFIDENTIAL Email

Subject
Hello all,

lmportance: High

I regret the late nature of this email, but have a series of updates since Monday that I wanted to share with you

first- prior to the

official announcement tomorrow. We are expecting the release to be sent to Virginia media, the E-blast to go out from the administration to the university community, and the website and survey links to go "live" at or around 9:30 a.m. I will do my best to send an email to the task force at approximately the same time or shortly thereafter; however, I have not doubt that you will quickly know when it becomes
public information.

will do my best to share with you the final press release; however, it will be posted online immediately. Each of you should receive the E-blast as employees. As well, I will share the Q&A with each of you tomorrow moming. I'm asking that you please *key. people in your respective areas who, make it available to the because of their positiaon, might need or require the additional information. I am enlisting your help to make this distribution happen. lf a question is asked at any time that you or a colleague doesn't know the answer to or isn't comfortable answering, I strongly encourage you to communicate that information directly to me and l'll process as expeditiously as possible.
I

As well, please push people to the website. Address is www.vt.edu/concert.
I have established an email alias of vtconcert@vt.edu; however, depending on influx of inquiries or comments, response time will vary as those will dump into a special folder of my own personal inbox (yes, I'm officially insane... or will be).

Last but not least, the 800 number established post 4.16.07 within University Development remains active. Beth, the receptionist who handles that and other main development lines, as well as the Special Events straff will be assisting me with incoming calls. That number is 1 -800-533-1 144.

All media inquiries should be directed to Universig Relations.
As well, please be cautious with sharing the information that you are privy to because of your involvement with the tast force. \A/hat you know may or may not be relevant or suitable to share with the public.
I know no other way to share the additional updates other than to simply run through them...

There are now 4 confirmed artists-

o

c

r r

Nas (NEWI- urban) John Mayer Dave Matthews Band Gates will open at 4 p.m. Show will beging at 6 p.m. On-field seating- as all seating- will be randomly assigned to all ticket requesters (not just students as originally discussed); there was no "easy" way to distribute tickets and retain field seating for students only; therefore, the decision was made that the next best alternative was to assign all tickets in a completely random fashion to all concert-goers Seats will be assigned to 4 zones- East General Admission, West General Admission, South End Zone General Admission, and reserved on-field; tickets will provide a relevant gate number for entry as a means to assist with pedestrial traffic flow

r r r r

Phil Vassar (New as of Monday-country)

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and disbursement of people Ticket pickup will occur on September 3-5 from 8 am - 8pm at Squires Student Center, Local students, faculty and staff must pick-up their tickets during these times; will call pickup day of show will not be available to these groups; additional details regarding ticketing distribution will be included on the website and in the E-blast once live tomorrow; other information will be added in the futu re as needed.

Okay, that is all I can think of at this time. Tomorrow will be a very interesting and exciting day*hopefully a very happy, hopeful and positive one as well! Thank you for all your efforts and hard work to arrive us to this point-- our job should get a bit easier when we can plan and discuss openly.

Thanksl

(J,/rs.) 3{unter Q. Qresiam
Oireclor of Special Events Office of Special Events

Virginia Tech University Development
University Gateway Center

902 Prices Fork Road
Mail Code: 0336 Blacksburg, VA 24061 Phone: 540.231.4853 Fax: 540.231.8329

81U2007

-rtt*i