You are on page 1of 4

GATEWAY MALL ADVISORY BOARD

RULES OF PROCEDURE
Adopted June XX, 2010

Article I The name of the Board shall be the Gateway Mall Advisory Board as called for in the St. Louis Gateway Mall Master Plan adopted by the Planning and Urban Design Agency of the City of St. Louis on June 12, 2009 hereafter referred to as “the Plan” and established by Ordinance #68407 of the City of St. Louis approved July 3, 2009, hereafter referred to as “the Ordinance”. Article II It shall be the purpose of the Gateway Mall Advisory Board to monitor and oversee the implementation of the Plan as amended, provide review of significant modifications to the Plan, ensure that the intentions and goals of the Plan are achieved, and keep the public informed of the progress of said implementation. Article III The Responsibilities and Authority of the Gateway Mall Advisory Board are contained in Ordinance #68407 approved July 3, 2009, Exhibit B and appended herewith as Exhibit A. Article IV Advisory Board Membership A. Appointed Members (by the Mayor, subject to the approval of the Board of Aldermen)  A designee of the St. Louis Public Library  Four representatives of businesses with physical locations adjacent to the Gateway Mall  A real estate developer with one or more projects adjacent to the Gateway Mall  A representative of the Downtown St. Louis Residents’ Association  A representative of an organization which has conducted a festival or other special event in the Gateway Mall within two (2) years prior to appointment  An architect or landscape architect  A representative of a public arts organization or agency  A person with expertise in urban sustainability  Two persons appointed at large reflecting the geographical, racial, ethnic, and gender diversity of the City.  Two persons, one designated by each of the Aldermen of Wards Six and Seven, respectively; after revision of ward boundaries, one person designated by the aldermen of any ward in which any part of the Gateway Mall is located B. Ex Officio Members

The Aldermen of Wards Six and Seven or their designees; after revision of ward boundaries the aldermen of any ward in which any part of the Gateway Mall is located, or their designees  A representative of the Planning and Urban Design Agency  A representative of the Department of Parks, Recreation and Forestry designated by the Director of that department  The Special Events Program Executive  The Soldiers Memorial Superintendent  A designee of the Partnership for Downtown St. Louis  A designee of the Gateway Mall Conservancy C. All members of the Board shall have one vote. D. Only members of the Board or designees as authorized by the Ordinance may participate in the deliberations of the Board. There shall be no designees or temporary replacements for Board members other than those authorized by the Ordinance. Article V Officers The officers for the Board shall consist of a Chair, Vice Chair and Secretary and shall be elected annually at a fourth quarter meeting by the voting membership of the Board. Officers may serve consecutive terms, without limitation. Powers and Duties of the Officers The Chair shall convene and conduct meetings, appoint committees, establish agenda items, work to accomplish the Board’s goals and serve to represent the interests and consensus of the Board. The Vice Chair shall serve in the full capacity of the Chair when the Chair is not present or the office is vacant. The Vice Chair shall aid the Chair in assembling and accomplishing agenda items. The Secretary shall draft minutes of Board meetings and maintain all records for the Board. Article VI Meetings The Board shall meet at least quarterly and shall establish a tentative meeting schedule for the ensuing year. Meetings of the Board shall be subject to formal notice citing the agenda of the business to be covered and the time and place of the meeting. The Chair may call special meetings due to emergencies or unusual circumstances. Twelve (12) members of the Board may

also call a special meeting of the Board. Schedule and Administration A. It is the public policy of this Board that meetings, records, votes, actions, and deliberations of the Board shall be open to the public unless otherwise provided by law; and that the Board shall comply with Sections 610.010 to 610.030, RSMo, the Sunshine Law, now existing or as hereafter amended. B. Members shall be notified at least ten days in advance of a meeting. C. The agenda of all meetings shall indicate all proposed action items. D. Notice of the date, time, place and agenda of any meeting of the Board or its committees shall be posted at least 24 hours prior to any such meeting on, or adjacent to, the door of the Department of Parks, Recreation & Forestry building, 5600 Clayton Avenue in Forest Park. Article VII Special and Joint Committees The Board may create special and joint committees from time to time for specific tasks. Article VIII Terms of Office Pursuant to the Ordinance, the members appointed by the Mayor shall serve the following terms: three shall be appointed initially for terms of one year, four for terms of two years, four for terms of three years and four for terms of four years. All members thereafter shall be appointed for terms of four years. The terms of all the ex officio members shall correspond to their respective official terms. Attendance The Board may recommend that an appointed member be replaced by the Mayor if: 1. More than two meetings in a twelve-month period are missed without explanation; or 2. More than four meetings in a twelve-month period are missed. Article IX Quorum and Voting A. Twelve (12) members shall constitute a quorum.

B. The business of the Board may be transacted at any meeting where a quorum has been recorded and a majority of the members present vote to authorize action for the Board, provided that any such majority shall also have a minimum of eight affirmative votes. C. If a member and his/her designee are both present at a meeting, only one shall have the right to vote. D. A roll call vote on any motion shall be taken and recorded at the request of any member. Article X Parliamentary Procedure Robert’s Rules of Order shall govern the activities of the Board in all cases to which they are applicable insofar as they are consistent with these Rules of Procedure. Article XI Amendments The Board may amend these Rules of Procedure after a thirty (30) day public review and comment period.