You are on page 1of 10

Short Cut Key 1Ctrl + Shift + A 2Alt + Ctrl + 1 3Alt + Ctrl + 2 4Alt + Ctrl + 3 5Ctrl + Shift + L 6Alt + F10

7Alt + F5 8Ctrl+B 9Ctrl + PgDn 10Ctrl + PgUp 11Alt + Ctrl + Home 12Esc 13Ctrl+E 14Shift+F3 15Left arrow 16Shift + Left arrow 17Rt arrow 18Shift + Rt arrow 19Alt + Shift + C

Word Command AllCaps ApplyHeading1 ApplyHeading2 ApplyHeading3 ApplyListBullet AppMaximize AppRestore Bold BrowseNext BrowsePrev BrowseSel Cancel CenterPara ChangeCase CharLeft CharLeftExtend CharRight CharRightExtend ClosePane

Description Makes the selection all capitals (toggle) Applies Heading 1 style to the selected text Applies Heading 2 style to the selected text Applies Heading 3 style to the selected text Applies List Bullet style to the selected text Enlarges the application window to full size Restores the application window to normal size Makes the selection bold (toggle) Jump to the next browse object Jump to the previous browse object Select the next/prev browse object Terminates an action Centers the paragraph between the indents Changes the case of the letters in the selection Moves the insertion point to the left one character Extends the selection to the left one character Moves the insertion point to the right one character Extends the selection to the right one character Closes the active window pane (if you are in Normal View and have, for example, the Footnote pane open) Selects a columnar block of text Copies the formatting of the selection Makes a copy of the selection without using the clipboard (press Return to paste) Adds an AutoText entry to the active template Deletes the previous word without putting it on the Clipboard Deletes the next word without putting it on the Clipboard

Alt+Drag (or press Ctrl + Shift + F8 and 20 ColumnSelect drag, but Alt + Drag is far easier!) 21Ctrl +Shift+C 22Shift + F2 23Alt + F3 24Ctrl+ Backspace 25Ctrl + Del CopyFormat CopyText CreateAutoText DeleteBackWord DeleteWord

I 36Alt R. embedded object. K 44Ctrl+V 45Alt E.26Ctrl+W. (But doesn't intercept the menu command) Enlarges the active window to full size Changes the position of the active window Restores the window to normal size Changes the size of the active window Splits the active window horizontally and then adjusts the split Executes the action associated with macrobutton fields Double underlines the selection (toggle) Groups the selected drawing objects Sets up a grid for aligning drawing objects Ungroups the selected group of drawing objects Brings up the bookmark dialog Performs a forward delete or removes the selection without putting it on the Clipboard Copies the selection and puts it on the Clipboard Cuts the selection and puts it on the Clipboard Finds the specified text or the specified formatting Jumps to a specified place in the active document Allows links to be viewed. G 35Alt R. Ctrl+G 43Alt E. or removed Inserts the Clipboard contents at the insertion point Inserts the Clipboard contents as a linked object. Ctrl+F4 27Ctrl + F10 28Ctrl + F7 29Ctrl + F5 30Ctrl + F8 31Alt + Ctrl + S 32Alt + Shift + F9 33Ctrl + Shift + D 34Alt R. S 46Alt + Shift + Backspc EditRedo 47F4 EditRedoOrRepeat 48Ctrl+H 49Ctrl+A EditReplace EditSelectAll . or other format Redoes the last action that was undone Repeats the last command. opened. doesn't work for as many commands in Word 2000 as in Word 97 and below. or redoes the last action that was undone (unfortunately. if not the most useful) Finds the specified text or the specified formatting and replaces it Selects the entire document Ctrl+Shift+F5 (Or: Alt EditBookmark I. updated. but this is still one of Word's most useful shortcuts. U 37 DocClose DocMaximize DocMove DocRestore DocSize DocSplit DoFieldClick DoubleUnderline DrawGroup DrawSnapToGrid DrawUngroup Prompts to save the document and then closes the active window. K) EditClear EditCopy EditCut EditFind EditGoTo EditLinks EditPaste EditPasteSpecial 38Del 39Ctrl+C 40Ctrl+X 41Ctrl+F 42F5.

50Ctrl+Z Alt + PageDn (to select to end of 51 column. An AutoExit macro is usually a better way of intercepting this). Quits Microsoft Word and prompts to save the documents (does intercept the menu item. or if no documents are open. But there's a simple solution . Horrible command. as it makes it a long winded business to quit Word. press Alt + F8. In Word 97 the only way to fix it is to create a macro called FileNew (to do this. or the x button. Creates a new document or template (brings up the dialog). use Alt + Shift + PgDn) 52Ctrl+Shift+End 53Ctrl+End 54End 55Shift+End 56Alt+End 57Alt + Ctrl + PgDn 58 59 Shift + Alt + Ctrl + PgDn F8 (press Esc to turn off) EditUndo EndOfColumn Reverses the last action Moves to the last cell in the current table column Extends the selection to the end of the last line of the document Moves the insertion point to the end of the last line of the document Moves the insertion point to the end of the current line Extends the selection to the end of the current line Moves to the last cell in the current row Moves the insertion point to the end of the last visible line on the screen Extends the selection to the end of the last visible line on the screen Turns on extend selection mode and then expands the selection with the direction keys Closes the current document. Opens an existing document or template EndOfDocExtend EndOfDocument EndOfLine EndOfLineExtend EndOfRow EndOfWindow EndOfWindowExtend ExtendSelection 60Alt + F4 (<9>) FileCloseOrExit 61Alt + F4 (Word 97) FileExit 62NOT Ctrl+N!! FileNew 63Ctrl+N 64Ctrl+O FileNewDefault FileOpen . type "FileNew" without the quotes and Click "Create". The macro will automatically contain the code needed to make it work). Creates a new document based on the Normal template. it's assigned to FileNewDefault You can fix this in Word 2000 by assigning Ctrl+N to the FileNewDialog command. but not the keyboard shortcut. quits Word. Note that: Word pretends that Ctrl+N is assigned to FileNew but it isn't.assign Alt+F4 to FileExit instead.

C 77Alt O. or modifies styles Brings up the Format Tabs dialog Returns to the previous insertion point (goes back to up to 3 points. then returns to where you started. D 78Ctrl+D 79Alt + Shift + R 80Alt O. A (or F12) 71Ctrl+Shift+F 72Ctrl+Shift+P 73Alt + Ctrl + K 74Alt O. this is one of the most useful shortcuts of them all. automatically screws it up) Changes the borders and shading of the selected paragraphs. P 81Alt O. B 75Alt O. if you want to g straight to where you were last editing it) Increases the font size of the selection Increases the font size of the selection by one point Increases the hanging indent Microsoft Word Help Lets you get help on a command or screen region or 83Shift + F5 GoBack 84Ctrl + > 85Ctrl + ] 86 Ctrl + T (or drag the ruler) GrowFont GrowFontOnePoint HangingIndent Help HelpTool 87F1 88Shift + F1 . S 82Alt O. I 69Ctrl+S 70Alt F.65Alt F. Also useful when opening a document. table cells. creates. and pictures Changes the case of the letters in the selection Changes the column format of the selected sections (brings up the dialog) Formats the first character of current paragraph as a dropped capital (must select it first) Brings up the Format + Font dialog Links the current header/footer to the previous section (but does not intercept the button on the Header Footer toolbar) Brings up the Format Paragraph dialog Applies. T FilePageSetup FilePrint FilePrintPreview FileProperties FileSave FileSaveAs Font FontSizeSelect FormatAutoFormat FormatBordersAndShading FormatChangeCase FormatColumns FormatDropCap FormatFont FormatHeaderFooterLink FormatParagraph FormatStyle FormatTabs Changes the page setup of the selected sections Prints the active document (brings up the dialog) Displays full pages as they will be printed Shows the properties of the active document FileSave Saves a copy of the document in a separate file (brings up the dialog) Activates the Fonts listbox on the formatting toolbar Activates the Font Size drop-down on the formatting toolbar Automatically formats a document (or sometimes. U 66Ctrl + P 67Ctrl+F2 68Alt F. E 76Alt O.

C 97Alt + Shift + D 98Alt + Ctrl + D 99Alt I. F 100Ctrl+F9 101Alt I. toolbar) Inserts a page break at the insertion point Inserts a page number field Empties the spike AutoText entry and inserts all of its contents into the document Inserts a time field Makes the selection italic (toggle) Ctrl + M (or drag the Indent ruler) Alt + Ctrl + M (or Alt InsertAnnotation I. column. B 95Alt I.examine text properties 89Ctrl + Shift + H 90Click on it 91 92 Hidden HyperlinkOpen Makes the selection hidden text (toggle) Connect to a hyperlink's address Moves the left indent to the next tab stop Inserts a comment Replaces the name of the AutoText entry with its contents Ends a page. L 102Alt I. (It does not intercept the button on the Mail merge. N 103Alt + Ctrl + F 104Ctrl + K 105Alt I. figures. or authorities into the document Inserts a ListNum Field Brings up a dialog to insert a mail merge field at the insertion point. D 106Alt + Ctrl + L 107Alt + Shift + F 108Ctrl + Return 109Alt + Shift + P 110Ctrl + Shift + F3 111Alt + Shift + T 112Ctrl + I 96Ctrl + Shift + Return InsertColumnBreak . or section at the insertion point Inserts a caption above or below a selected object Inserts a column break at the insertion point Inserts a date field Inserts an endnote reference at the insertion point without displaying the dialog Inserts a field in the active document Inserts an empty field with the enclosing field characters Inserts the text of another file into the active document Inserts a footnote or endnote reference at the insertion point Inserts a footnote reference at the insertion point without displaying the dialog Insert Hyperlink Inserts an index or a table of contents. M) InsertAutoText InsertBreak InsertCaption InsertDateField InsertEndnoteNow InsertField InsertFieldChars InsertFile InsertFootnote InsertFootnoteNow InsertHyperlink InsertIndexAndTables InsertListNumField InsertMergeField InsertPageBreak InsertPageField InsertSpike InsertTimeField Italic 93F3 94Alt I.

Applies the Normal style Sets or removes extra spacing above the selected paragraph 128Alt + Shift + F11 MicrosoftScriptEditor 129Alt + Ctrl + F1 130F2 131Tab 132F11 133Alt + F7 134Alt + down arrow 135Ctrl + F6 136Ctrl+Shift+N 137Ctrl + 0 MicrosoftSystemInfo MoveText NextCell NextField NextMisspelling NextObject NextWindow NormalStyle OpenOrCloseUpPara . allowing you to view the HTML/XML source code that would be behind the document if it were in .htm format).113Ctrl + J 114Ctrl + L 115Down arrow 116Shift + down arrow 117Up arrow 118Shift + up arrow 119Ctrl + F11 120Alt + Shift + K 121Alt+Shift+E 122Alt + Shift + N 123Alt Shift + M 124Alt + Shift + I 125Alt + Shift + X 126Alt + Shift + O 127Alt or F10 JustifyPara LeftPara LineDown LineDownExtend LineUp LineUpExtend LockFields MailMergeCheck Aligns the paragraph at both the left and the right indent Aligns the paragraph at the left indent Moves the insertion point down one line Extends the selection down one line Moves the insertion point up one line Extends the selection up one line Locks the selected fields to prevent updating Checks for errors in a mail merge MailMergeEditDataSource Lets you edit a mail merge data source MailMergeToDoc MailMergeToPrinter MarkCitation MarkIndexEntry MarkTableOfContentsEntry MenuMode Collects the results of the mail merge in a document Sends the results of the mail merge to the printer Marks the text you want to include in the table of authorities Marks the text you want to include in the index Inserts a TC field (but it is far better to use Heading Styles to generate your Table of Contents instead) Makes the menu bar active Starts or switches to Microsoft Development Environment application. equivalent to selecting a document from the Window menu. Execute the Microsoft System Info application Moves the selection to a specified location without using the clipboard (press Return to execute the more) Moves to the next table cell Moves to the next field Find next spelling error Moves to the next object on the page Switches to the next document window.htm format (or that is behind it if it already is in .

138F6 139Alt + _ 140Alt+Shift+rt arrow 141Alt + + 142 Alt+Shift+down arrow OtherPane OutlineCollapse OutlineDemote OutlineExpand OutlineMoveDown OutlineMoveUp OutlinePromote OutlineShowFirstLine Overtype PageDown PageDownExtend PageUp PageUpExtend ParaDown ParaDownExtend ParaUp Switches to another window pane in Normal View (for instance. Collapses an Outline in Outline View by one level Demotes the selected paragraphs one heading level Expands an Outline in Outline View by one level Moves the selection below the next item in the outline Moves the selection above the previous item in the outline Promotes the selected paragraphs one heading level Toggles between showing the first line of each paragraph only or showing all of the body text in the outline Toggles the typing mode between replacing and inserting Moves the insertion point and document display to the next screen of text Extends the selection and changes the document display to the next screen of text Moves the insertion point and document display to the previous screen of text Extends the selection and changes the document display to the previous screen of text Moves the insertion point to the beginning of the next paragraph Extends the selection to the beginning of the next paragraph Moves the insertion point to the beginning of the previous paragraph Extends the selection to the beginning of the previous paragraph Applies the previously copied formatting to selection Moves to the previous table cell Moves to the previous field Moves to the previous object on the page Switches back to the previous document window 143Alt+Shift+up arrow 144Alt+Shift+left arrow 145Alt + Shift + L 146Ins 147PgDn 148Shift+ PgDn 149PgUp 150Shift + PgUp 151Ctrl + down arrow 152 Shift + Ctrl + down arrow 153Ctrl + up arrow 154Shift + Ctrl + up arrowParaUpExtend 155Ctrl+Shift+V 156Shift + Tab 157Shift + F11 158Alt + up arrow 159Ctrl + Shift + F6 PasteFormat PrevCell PrevField PrevObject PrevWindow . if you have if you have a Footnotes pane open in Normal view and want to switch to the main document and back without closing the pane).

160Sfift+F4 161Ctrl+Spacebar 162Ctrl+Q 163Ctrl +R 164Ctrl + * 165Alt + Shift + A 166Ctrl + < 167Ctrl + [ 168Ctrl + Shift + K 169Ctrl + 1 170Ctrl + 5 171Ctrl + 2 172Ctrl + F3 173Alt + PgUp 174Ctrl+Shift+Home 175Ctrl +Home 176Home 177Shift+Home 178Alt+Home 179Alt+Ctrl+PgUp RepeatFind ResetChar ResetPara RightPara ShowAll ShowAllHeadings ShrinkFont ShrinkFontOnePoint SmallCaps SpacePara1 SpacePara15 SpacePara2 Spike StartOfColumn StartOfDocExtend StartOfDocument StartOfLine StartOfLineExtend StartOfRow StartOfWindow Repeats Go To or Find to find the next occurrence Makes the selection the default character format of the applied style Makes the selection the default paragraph format of the applied style Aligns the paragraph at the right indent Shows/hides all nonprinting characters Displays all of the heading levels and the body text in Outline View Decreases the font size of the selection Decreases the font size of the selection by one point Makes the selection small capitals (toggle) Sets the line spacing to single space Sets the line spacing to one-and-one-half space Sets the line spacing to double space Deletes the selection and adds it to the "Spike" AutoText entry (which allows you to move text and graphics from nonadjacent locations) Moves to the first cell in the current column Extends the selection to the beginning of the first line of the document Moves the insertion point to the beginning of the first line of the document Moves the insertion point to the beginning of the current line Extends the selection to the beginning of the current line Moves to the first cell in the current row Moves the insertion point to the beginning of the first visible line on the screen Extends the selection to the beginning of the first visible line on the screen Activates the Style drop-down on the Formatting toolbar Makes the selection subscript (toggle) Makes the selection superscript (toggle) Applies the Symbol font to the selection 180Shift+ Alt+Ctrl+PgUp StartOfWindowExtend 181Strl + Shift + S 182Ctrl + = 183Ctrl + + 184Ctrl + Shift + Q Style Subscript Superscript SymbolFont .

185Alt A. so be careful!) Runs. creates. or revises a macro Checks the spelling and grammar in the active document Shift + F9 (Alt + F9 191 toggles all field codes ToggleFieldDisplay on or off) 192Alt T. deletes.l + Shift + E 196Shift + F7 197Ctrl+U 198 199 Ctrl + Shift + T (or drag the ruler) Ctrl + Shift + M (or drag the ruler) ToolsCustomize ToolsMacro ToolsProofing ToolsRevisionMarksToggle Toggles track changes for the active document ToolsThesaurus Underline UnHang UnIndent UnlinkFields UnlockFields UpdateFields UpdateSource Finds a synonym for the selected word Formats the selection with a continuous underline (toggle) Decreases the hanging indent Moves the left indent to the previous tab stop Permanently replaces the field codes with the results Unlocks the selected fields for updating Updates and displays the results of the selected fields Copies the modified text of a linked file back to its source file Show or hide the comment pane If in Normal View.dot. H Alt + click 187 (Alt + drag to select several) 188Click in left margin 189Alt + double-click 190Alt + Ctrl + U TableAutoFormat TableHeadings TableSelectColumn TableSelectRow TableSelectTable TableUpdateAutoFormat Applies a set of formatting to a table Toggles table headings attribute on and off Selects the current column in a table Selects the current row in a table Selects an entire table Updates the table formatting to match the applied Table Autoformat settings Shows the field codes or the results for the selection (toggle) Allows you to customizes the Word user interface (menus. switches from the body text to the endnote or vice versa Shows the field codes or results for all fields (toggle) 200Ctrl+Shift+F9 201Ctrl + Shift + F11 202F9 203Ctrl + Shiift + F7 204Hover over comment ViewAnnotations 205 Dbl-click the endnote ViewEndnoteArea reference ViewFieldCodes 206At + F9 . keyboard and toolbars) and store the customizations in a template (defaults to Normal. opens a pane for viewing and editing the endnote (toggle). If in Page/Print Layout View. C 193Alt + F8 194F7 195Ctr. F 186Alt A.

Displays header in page layout view Changes the editing view to normal view Displays a document's outline Displays the page more-or-less as it will be printed.207 Dbl-click the footnote ViewFootnoteArea reference If in Normal View. opens a pane for viewing and editing the footnote (toggle). A 217Ctrl + left arrow 218 Shift + Ctrl + left arrow ViewPage ViewVBCode WebGoBack WebGoForward WindowArrangeAll WordLeft WordLeftExtend WordRight 219Ctrl + rt arrow 220Shift + Ctrl + rt arrow WordRightExtend 221Ctrl + Shift + W WordUnderline . O (or Alt + Ctrl + O) ViewFootnotes ViewHeader ViewNormal ViewOutline Alt V. switches from the body text to the footnote or vice versa. N (or Alt + Ctrl + N) Alt V. H 210 211 Alt V. and allows editing (In Word 2000 the menu item is called Print Layout. but fortunately the command hasn't changed. If in Page/Print Layout View. opens a pane for viewing and editing footnotes and endnotes (toggle). If in Normal View. P 212 (or Alt + Ctrl + P) 213Alt + F11 214Alt + left arrow 215Alt + rt arrow 216Alt W. If in Page/Print Layout View. F 209Alt V. switches from the body text to the footnotes/endnotes or vice versa. Shows the VB editing environment (Tools + Macro + Visual Basic Editor) Backward hyperlink (useful if you clicked on a page number hyperlink in the table of contents and then want to return to the TOC) Forward hyperlink Arranges windows as non-overlapping tiles Moves the insertion point to the left one word Extends the selection to the left one word Moves the insertion point to the right one word Extends the selection to the right one word Underlines the words but not the spaces in the selection (toggle) 208Alt V.