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MIDAS SAFETY

Excel 2010 Short Cuts
Moeed Ahmed Baig 1/14/2012

Format Data 5. Insert and Edit Data 4. The Rest .Table of Contents: 1. Work with Data Selections 3. Various Excel Features 9. Navigate Inside Worksheets 2. Pivot Tables 12. Data Forms 11. Manage Multiple Workbooks 8. Formulas and Names 6. Manage Multipe Worksheets 7. Work with the Excel Ribbon 10.

Navigate Inside Worksheets arrow keys page down / page up alt+page down/alt+page up tab / shift+tab ctrl+arrow keys Home ctrl+home ctrl+end ctrl+f ctrl+h shift+f4 ctrl+g (or f5) ctrl+arrow left /ctrl+arrow right home /end alt+arrow down Move one cell up. press arrow keys to move to the next nonblank cell in the same column or row as the active cell.1. Display the AutoComplete list e. down. Move to the last cell with content on a worksheet. End . Move one screen down / one screen up in a worksheet. In End mode. Display the Find and Replace dialog box (with Replace selected).g. Inside a cell: Move one word to the left / to the right. Repeat last find. From here use arrow keys to move by blocks of data. Display the Find and Replace dialog box (with Find selected). Inside a cell: Move to the beginning / to the end of a cell entry. or right in a worksheet. Turn 'End' mode on. Move one cell to the right / to the left in a worksheet. or enter to move to the last cell to the right. Move to the beginning of a worksheet. home to move to last cell. left. Move one screen to the right / to the left in a worksheet. in cell with dropdowns or autofilter. Move to the edge of next data region (cells that contains data) Move to the beginning of a row in a worksheet. Display the 'Go To' dialog box.

Use arrow keys andshift+arrow keys to add to selection. Extend the selection down one screen /up one screen. (period) enter / shift+enter tab / shift+tab . Extend the selection by one cell. Select all cells with comments. Move clockwise to the next corner of the selection. Pressing ctrl+a a second time then selects entire worksheet. Select the current and previous sheet in a workbook. f8 Manage Active Selections Turn on extension of selection with arrow keys without having to keep pressing shift. Select only the active cell when multiple cells are selected. Select the current region around the active cell. Move active cell down / up in a selection. Extend the selection to the last cell with content in row or column. Show active cell within selection. Extend the selection to the beginning of the worksheet. shift+f8 shift+backspace ctrl+backspace ctrl+. Work with Data Selections Select Cells shift+spacebar ctrl+spacebar ctrl+shift+* (asterisk) ctrl+a (orctrl+shift+spacebar) ctrl+shift+page up ctrl+shift+o shift+arrow keys ctrl+shift+arrow key shift+page down /shift+page up shift+home ctrl+shift+home ctrl+shift+end Select the entire row. Select the entire worksheet or the data-containing area.2. Extend the selection to the last used cell on the worksheet (lower-right corner). Add another (adjacent or non-adjacent) range of cells to the selection. Extend the selection to the beginning of the row. Select the entire column. Move active cell right / left in a selection.

ctrl+alt+arrow right /ctrl+alt+arrow left Esc Select inside cells shift+arrow left /shift+arrow right ctrl+shift+arrow left /ctrl+shift+arrow right shift+home / shift+end Move to the right / to the left between non-adjacent selections (with multiple ranges selected). . Select or unselect one word to the left / to the right. Cancel Selection. Select or unselect one character to the left / to the right. Select from the insertion point to the beginning / to the end of the cell.

If data exists in clipboard: Display the Paste Special dialog box.3. Start a new line in the same cell. Cut contents of selected cells. If data exists in clipboard: Display the Insert dialog box to insert blank cells. With multiple cells selected: fill cell range with current cell. or delete the selection. Redo last action (multiple levels). (semicolon) ctrl+shift+: (colon) Edit the active cell with cursor at end of the line. Complete a cell entry and move up in the selection. Delete text to the end of the line. Cancel a cell entry. Undo last action (multiple levels). Delete the character to the right of the insertion point. Insert and Edit Data Undo / Redo Shortcuts ctrl+z ctrl+y Work with Clipboard ctrl+c ctrl+x ctrl+v ctrl+alt+v ctrl+shift++ Edit Inside Cells f2 alt+enter Enter shift+enter tab / shift+tab Esc backspace Delete ctrl+delete ctrl+. Paste content from clipboard into selected cell. . Complete a cell entry and move to the right / to the left in the selection. or delete the selection. Delete the character to the left of the insertion point. Insert current time. Insert current date. Complete a cell entry and move down in the selection. Copy contents of selected cells.

with row or column selected ctrl+shift++ ctrl+shift++ with row or column selected shift+f2 shift+f10. Unhide any hidden rows within the selection. Accent grave /not a quotation mark. Create and insert chart with data in current range in a separate Chart sheet. Insert a hyperlink. Insert a table (display Create Table dialog box). Delete Cell/Row/Column Menu Delete row / delete column. Unhide any hidden columns within the selection*. Insert / Edit a cell comment. Create and insert chart with data in current range as embedded Chart Object.Edit Active or Selected Cells ctrl+d ctrl+r ctrl+" ctrl+' (apostrophe) ctrl+l ctrl+ctrl+. . Fill complete cell down (Copy above cell). Fill cell values down and edit (Copy above cell values). Insert Cell/Row/Column Menu Insert row/ insert column. Fill complete cell to the right (Copy cell from the left). Fill cell formulas down and edit (Copy above cell formulas). Hide the selected columns. then m alt+f1 f11 ctrl+k enter (in a cell with a hyperlink) Hide and Show Elements ctrl+9 ctrl+shift+9 ctrl+0 ctrl+shift+0 ctrl+` (grave accent) alt+shift+arrow right Hide the selected rows. Alternate between displaying cell values and displaying cell formulas. Activate a hyperlink. Group rows or columns. Delete comment.

Apply the Date format with the day. Alternate between hiding and displaying objects. Apply the Percentage format with no decimal places. thousands separator. Apply or remove italic formatting. No alternative found. Apply or remove an underline. . Format Data Format Cells ctrl+1 ctrl+b (or ctrl+2) ctrl+i (or ctrl+3) ctrl+u (or ctrl+4) ctrl+5 ctrl+shift+f alt+' (apostrophe / single quote) Number Formats ctrl+shift+$ ctrl+shift+~ ctrl+shift+% ctrl+shift+# ctrl+shift+@ ctrl+shift+! Apply the Currency format with two decimal places. and displaying placeholders for objects. Apply the General number format.alt+shift+arrow left ctrl+6 ctrl+8 ctrl+6 Ungroup rows or columns. Apply the Number format with two decimal places. but that seems just get to the Font Tab in 2010.M. Alternate between hiding objects. and indicate A. Apply or remove bold formatting. Used to bectrl+shift+p. and year. Apply or remove strikethrough formatting. Format cells dialog. Display the Style dialog box. displaying objects. Display or hides the outline symbols. *Does not seem to work anymore in Excel 2010. or P. month.M. Apply the Time format with the hour and minute. 4. Display the Format Cells with Fonts Tab active. Press tab 3x to get to fontsize. and minus sign (-) for negative values.

thenCtrl+arrow right/arrow left Alt+t* Alt+b* Alt+l* Alt+r* Alt+d* Alt+u* Apply outline border from cell or selection Remove outline borders from cell or selection Access border menu in 'Format Cell' dialog. it will show up directly on the next Ctrl+1 Set top border Set bottom Border Set left Border Set right Border Set diagonal and down border Set diagonal and up border *In Cell Format in 'Border' Dialog Window . Apply Borders to Cells ctrl+shift+& ctrl+shift+_ (underscore) ctrl+1. Once border was selected.ctrl+shift+^ Apply the Scientific number format with two decimal places.

Manage Multipe Worksheets Shortcuts to delete. Create names from row and column labels. Toggle expand or collapse formula bar. Enter a formula as an array formula. Recheck dependent formulas. Insert a function into a formula . regardless of whether they have changed since the last calculation. Start a formula. including cells not marked as needing to be calculated. Formulas and Names Formulas = alt+= shift+f3 ctrl+a ctrl+shift+a shift+f3 ctrl+shift+enter f4 f9 shift+f9 ctrl+alt+f9 ctrl+alt+shift+f9 ctrl+shift+u ctrl+shift+enter Names ctrl + f3 ctrl+shift+f3 f3 Define a name or dialog.g. Enter a formula as an array formula. . Calculate all worksheets in all open workbooks. Insert Arguments in formula after typing formula name. Paste a defined name into a formula. and then calculates all cells in all open workbooks. . Calculate the active worksheet. Display the Insert Function dialog box. Insert the AutoSum formula. rename. Display Formula Window after typing formula name. =E3) makes reference absolute (=$E$4) Calculate all worksheets in all open workbooks. 6. or move worksheets are based on the old Excel 2003 menus which still work in Excel 2010.5. After typing cell reference (e.

Display the Control menu for Main Excel window. Close the selected workbook window. Perform size command for workbook windows which are not maximzed. Also restores ('unmaximizes') all workbook windows. rename) Delete current worksheet (Edit. .shift+f11 or alt+shift+f1 Insert a new worksheet in current workbook. sheet. Minimize current workbook window to an icon. Move Workbook Windows which are not maximized. Maximize or restores the selected workbook window. Close Excel. Rename current worksheet (format. Manage Multiple Workbooks f6 / shift+f6 ctrl+f4 ctrl+n ctrl+tab / ctrl+shift+tab alt+spacebar ctrl+f9 ctrl+f10 ctrl+f7 ctrl+f8 alt+f4 Move to the next pane / previous pane in a workbook that has been split. move) up 7. delete) Move current worksheet (Edit. ctrl+page down /ctrl+page up Move to the next / previous worksheet in current workbook. shift+ctrl+page down /shift+ctrl+page up alt+o then h r alt+e then l alt+e then m Select the current and next sheet(s) / select and previous sheet(s). Create a new blank workbook (Excel File) Move to next / previous workbook window.

) . Open the selected menu or gallery in the Ribbon.. Finish modifying a value in a control in the Ribbon. Activate the selected command or control in the Ribbon. and then arrow left or arrow right Display the shortcut menu for the selected command. Display the Thesaurus dialog box. Press either of these keys again to move back to the document and cancel the access keys. (If no Help topic is associated with the selected command. Print File (Opens print menu). Get help on the selected command or control in the Ribbon. Open the Visual Basic Editor to create Macros. Save the active file with its current file name. Display the Spelling dialog box. up 9. Turn key tips on or off. and file format. the Help table of contents for that program is shown instead. location.8. Display the Excel Help task pane. Display the Macro dialog box. and move focus back to the document. Display the Save As dialog box. Work with the Excel Ribbon ctrl+f1 alt or f10 shift+f10 spacebar or enter Enter f1 Minimize or restore the Ribbon.s Select the active tab of the Ribbon and activate the access keys. Various Excel Features ctrl+o ctrl+s f12 f10 (or alt) ctrl + P f1 f7 shift+f7 alt+f8 alt+f11 Open File.

Display the list for the current field in a PivotTable report. Move the selected field into the Row area. Move to the same field 10 records forward / back. up 11. Display the list for the current page field in a PivotChart report. Display the selected item. Select or clear a check box in the list.10. Move to the first record. Move the selected field into the Page area. Data Forms tab / shift+tab enter / shift+enter page down / page up ctrl+page down ctrl+page up home / end Move to the next / previous field which can be edited. Move the selected field into the Column area. and then alt+arrow down Enter spacebar ctrl+tab ctrl+shift+tab Navigate inside Pivot tables. Pivot Tables arrow keys home / end alt+c alt+d alt+l alt+p alt+r ctrl+shift+* (asterisk) arrow keys to select the cell that contains the field. select the PivotTable toolbar. and thenalt+arrow down arrow keys to select the page field in a PivotChart report. Move to a new record. Move to the first field in the next / previous record. Display the PivotTable Field dialog box. Move to the beginning / end of a field. Select the entire PivotTable report. . Move the selected field into the Data area. Select the first / last visible item in the list.

up 12.enter then arrow down /arrow On a field button: select the area you want to move the selected field to. Move to an option in a drop-down list box starting with the letter Select an option. Select the next item / previous item in the AutoFilter list. Close the AutoFilter list for the current column. Cancel the command and close the dialog box. Work with Smart Art Graphics arrow keys Select elements. alt+z alt+arrow down enter esc Auto Filter alt+arrow down arrow down / arrow up alt+arrow up home / end enter On the field with column head.. Move to the next / previous option. or select or clear a check box. Switch to the next/ previous tab in dialog box. Select the first item / last item in the AutoFilter list.. Filter the list by using the selected item in the AutoFilter list. The Rest Dialog Boxes arrow keys ctrl+tab / ctrl+shift+tab spacebar tab / shift+tab a . Move between options in the active drop-down list box or between some options in a group of options. or select/clear a check box. . z alt+a . Ungroup selected PivotTable items. Open the selected drop-down list box. Perform the action assigned to the default command button in the dialog box. In a dialog box: perform the action for the selected button. display the AutoFilter list for the current column .. up alt+shift+arrow right alt+shift+arrow left Group selected PivotTable items..

escape f2 Remove Focus from Selection. Edit Selection Text in if possible (in formula bar). .