Savannah State University Wesleyan Gospel Choir

CONSTITUTION Established in spring of 1971

WESLEYAN GOSPEL CHOIR CONSTITUTION SAVANNAH STATE UNIVERSITY
1971 Amended July 2007

PREAMBLE: WE THE MEMBERS OF SAVANNAH STATE UNIVERSITY’S WESLEYAN GOSPEL CHOIR DO HEREBY CONSTITUTE OURSELVES AN ORGANIZATION SUBJECT TO THE FOLLOWING PROVISIONS AND AGREE TO ADHERE TO ONLY THE BYLAWS STATED IN THIS CONSTITUTION.

ARTICLE I. NAME NAME: WESLEYAN GOSPEL CHOIR THE NAME OF THIS ORGANIZATION IS WESLEYAN GOSPEL CHOIR.THE CHOIR WAS NAMED SO IN HONOR OF THE WESLEY FOUNDATION, WHO ONCE SPONSORED THE CHOIR. ALL OFFICIAL DOCUMENTS WILL BEAR THIS NAME.

ARTICLE II. MISSION STATEMENT IT IS OUR MISSION TO SERVE AS STUDENT AMBASSADORS FOR SAVANNAH STATE UNIVERSITY, AND TO PROMOTE THE MISSION OF THE INSTITUTION OF WHICH WE UPHOLD. TO PROVIDE SPIRITUAL ENCOURAGEMENT AND POSITIVE EXAMPLES TO THE STUDENT BODY, FACULTY, AND STAFF. TO BE OF SERVICE IN THE COMMUNITY OF SAVANNAH AND SURROUNDING AREAS THROUGH MUSIC MINISTRY AND COMMUNITY OUTREACH PROJECTS. WE FURTHERMORE ENGAGE TO HONOR OUR ORGANIZATION AND SPREAD THE GOSPEL OF JESUS CHRIST THROUGH THE MINISTRY OF MUSIC.

ARTICLE III. MEMBERSHIP

SECTION 1. GENERAL MEMBERS To be considered a member of Wesleyan Gospel Choir must fulfill the following requirements: ● Currently enrolled at Savannah State University ● Maintain a 2.0 + GPA ● Pay semester due in full This organization will NOT deny membership to any person on the basis of race, age, religion, sex, sexual orientation, physical handicap, marital status, national origin, language, creed, Greek or other organizational affiliation. SECTION 2. ASSOCIATE MEMBERS Anyone who does not qualify for general membership must be approved by the advisory board to sing, play an instrument, or travel with the choir.

ARTICLE IV. MEETINGS SECTION 1. EXECUTIVE BOARD MEETINGS The executive board will meet on the SECOND TUESDAY of each month. A time and location set by the advisor and President at the beginning of each semester. EXECUTIVE BOARD MEETING AGENDA I. ROLL CALL II. READING OF MINUTES III. OLD BUSINESS IV. NEW BUSINESS V. OPEN FLOOR VI. ADJOURNMENT

SECTION 2. GENERAL CHOIR MEETINGS General Choir meeting dates will be determine by the Executive Board at the beginning of each semester or in the event of a special occasion. ○ GENERAL CHOIR MEETINGS ARE MANDATORY FOR ALL ACTIVE MEMBERS OF THE ORGANIZATION. ○ THESE MEETINGS WILL BE CONSIDERED A MEETING OF SPECIAL

IMPORTANCE. ○ ONLY MEMBERS OF THE EXECUTIVE BOARD HAVE THE RIGHT TO CALL THESE MEETINGS PENDING THE APPROVAL OF THE PRESIDENT. ○ THEY WILL BE CALLED AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING TIME. ○ THE PRESIDENT WILL PRESIDE OVER GENEERAL MEETINGS. IF EITHER THE PRESIDENT OR THE VICE PRESIDENT CANNOT BE IN ATTENDANCE, THEN THE DIRECTOR WILL SERVE THEIR PLACE. ALL MEETINGS WILL FOLLOW ROBERTS RULES OF ORDER. SECTION 3. 1 REHEARSAL ORDER OF REHEARSALS SECTION 3.11 PRAYER We will open all rehearsals with a prayer that will be given by the Parliamentarian. SECTION 3.12 PRAISE AND WORSHIP Rehearsals will begin with praise and worship. Praise and worship will (consist of 1-4 songs and will last between 15-20 minutes, keeping in mind that we are gathered to REHEARSE. ● The Wesleyan Praise and Worship Team, chosen by the Director at the beginning of the semester, will start praise and worship. ● Suggestions for praise and worship must go to the Director. SECTION 3.13 REHEARSALS Songs will be taught and/or directed by any member of the Board of Directors. ANY SPECIAL ANNOUNCEMENTS/MESSAGES MUST BE APPROVED BY THE PRESIDENT BEFORE REHEARSALS. AND WILL BE ALLOWED BEFORE THE CLOSING PRAYER.

ARTICLE V. VOTING SECTION 1. EXECUTIVE BOARD VOTING In order to be a voting executive board member you must be in good academic standing, good standing with Wesleyan Gospel Choir, and qualify as a general member of the choir.
1. In order for a decision to be made final and official it must be approved by a majority vote. 2. All motions must be pass with a majority vote.

SECTION 2. SPECIAL COMMITTEE VOTING In order to be a voting special committee member you must be in good standing with Wesleyan Gospel Choir and qualify as a general member of the choir.

1. In order for a decision to be made final and official it must be approved by a 2/3 vote.

SECTION 3. CHOIR VOTING In order to be a voting member you must be in good standing with Wesleyan Gospel Choir and qualify as a general member of the choir.
1. Some choir engagements will be voted on by the members of the gospel choir during the

general choir meetings, others will be labeled as obligatory as decided on by advisors or the executive board.
2. In order for a final decision to me made it must be a 50% + 1 vote or simple majority vote.

ARTICLE VI. OFFICERS SECTION 1. PRESIDENT The duty of the president is to manage the structure of the choir, be an example for others to follow, and provide spiritual encouragement. The president’s duties are to serve as a chair person for the executive board, preside over meetings, enforce the constitution, recommend the impeachment of any officer failing to perform his or her duties, help with the choir’s annual anniversary, and maintain good relations with other campus organizations. The president is to work with the advisors in scheduling performances, tours, order, and peace within the choir. The president may issue fines as he/she sees fit in accordance to the constitution. Provide an agenda for the choir at the beginning of each year and ensure the organization is on track.

SECTION 2. VICE PRESIDENT The duties of the vice-president are to perform all the duties of the president in his or her absence, assist in enforcing the constitution, assists in planning tour and anniversary, and assist in planning fundraisers. He/she has the right to issue fines only in accordance to the constitution. He/she should provide super vision for all standing and special committees. SECTION 3. SECRETARY The duties of the secretary are to record the minutes of the meetings, review the minutes, notify the members of meetings and engagements, create and maintain a working directory. There are

to send out reminder emails/phone calls for major engagements or last minute changes. SECTION 4. PRESIDENTIAL ASSISTANT The duties of the presidential assistant are to be present at ALL executive board meetings. The presidential assistant is to offer advice to the president in the time of need. They also assist all executive board members with any of their given duties SECTION 5. TREASURER The duties of the treasurer are to report the financial status of the choir at all executive board meetings, receive monies and issue receipts to the members and/or contributors, assist in management/planning of fundraisers, and collect fines on individuals as a result of disciplinary measurers. All monies are to be collected before or after rehearsals, Due will not be accepted during rehearsal. Only the treasurer, Financial Secretary, or Primary Advisor are authorized to collect revenue on behalf of choir.

SECTION 6. FINANCIAL SECRETARY The duties of the financial secretary are to maintain the duplicate records of all financial documents. He/she should work directly under the treasurer. In the absence of the treasurer, the financial secretary will collect any monies that may be due. Note monetary events or occurrences. SECTION 7. PARLIAMENTARIAN The duties of the parliamentarian are to have a clear understanding of the constitution and Rules of order. They have the right to fine anyone not in accordance with bylaws regardless of position in choir. The parliamentarian also must lead the choir in prayer before every engagement, rehearsal, and general gathering. SECTION 8. DIRECTORS/ DIRECTORS BOARD The duties of the directors are to work directly with the musicians and conduct choir rehearsals in decency and in order. They are to assist in planning music for choir performances and they have the right to recommend directors and lead singers for any given song. Lastly, they are to arrange rehearsals for praise and worship, musicians, and sectionals. They have the right to issue fines in accordance to the constitution, also. SECTION 9. MUSICIANS The duties of musicians are to provide and prepare the music for the choir. They are to work side by side with the board of directors. SECTION 10. SECTION LEADERS The duties of the section leader are to assist members of their prospective sections with the proper learning and singing of a song. Also, they are to maintain order in their section (i.e. rehearsals and proper attire) and attend ALL rehearsals. Make sure that all members of that section adhere to call times and engagement participation. SECTION 11. MR. WESLEYAN AND MISS WESLEYAN

The duties of Mr. and Miss Wesleyan are to represent the choir at all choir functions, they are to present a thank you at all functions provided for the choir, and Miss WGC is to represent the choir as an active member of the Queen’s Coalition. SECTION 12. WGC BOOSTERS The duty of the boosters is to aid the choir in any way possible. There are to aid members in finding proper attire for engagements, arrange car pools for engagements, provide a word of inspiration during and after rehearsals, and if possible provide water for major concerts. Boosters will also act as greeters for rehearsals as to avoid traffic during rehearsals and distribute hand outs such as song lyrics. SECTION 13. PUBLIC RELATIONS CHAIR The duties of the public relations chair are to ensure that all Wesleyan Gospel Choir events/ engagement are effectively advertised on the campus of Savannah State University and in the city of Savannah and to provide all needed documents (i.e. fine slips, reminders, calendars, etc.) to all choir members. SECTION 14. HISTORIAN The duties of the historian are to document all Wesleyan Gospel Choir events, engagements, fundraisers, and bonding activities in the form of pictures, collecting programs, and flyers. He/ She will also be responsible for creating a creative presentation or portfolio to be submitted to the Office of Student Affairs for year end review for Student Organization of the Year. SECTION 15. ACTIVITES COORDINATOR The duties of the activities coordinator are to schedule fundraisers and bonding activities/events for the choir. They are also to establish and put together committee chairs, if necessary, for fundraisers and activities/events and they will in turn, establish their committee for that particular fundraiser or activity/event. SECTION 16. CO-DIRECTOR OF LIVING SACRIFICES The duties of the co-director of Living Sacrifices are to direct the members of the Living Sacrifices Dance Ministry by providing choreography for the group, supervise the ministry at all practices, and work with the director, as well as the choir, on when to minister in dance. Lastly, they are to arrange practices for the dance ministry. SECTION 17. SELECTION OF OFFICERS ● Nomination from the floor 1st Tuesday in April ● General meeting 2nd Tuesday in April ○ Speech/Presentation ○ Vote by Paper Ballot ○ Announce next years officers at End of Year Banquet ○ Officers take office after End of Year Banquet

ARTICLE VII. MINISTRIES WITH IN WESLEYAN GOSPEL CHOIR LIVING SACRIFICES ● A dance ministry that ministers in the form of Pantomime, Liturgical dance, Sign Language, and Spiritual dance. It will be composed of one to fifteen dancers. There will be an interest meeting at the beginning of each semester. Location and time of interest meeting will be announced. All dancers must abide by the same rules as general members of Wesleyan Gospel Choir with one exception: dancers must only attend one of the two scheduled Wesleyan rehearsals during the week. Dancers may also sing with the choir, in which case both rehearsals are mandatory.

This ministry will be headed by a chair person(s) who is elected during annual spring voting.

CODE OF CONDUCT MEMBERS OF THE WESLEYAN GOSPEL CHOIR ARE EXPECT TO ALWAYS PRESENT THEMSELVES WITH PROFESSIONALISM, INTERGRITY, PROPER SOCIAL DEMEANAOR, AND MAINTAIN SATISFACTORY ACADEMIC PERFORMANCE. OFFICER IMPEACHMENT IF AN OFFICER IS CONSISTENTLY FAILING TO PERFORM HIS OR HER DUTIES AND HAS 3 CONSECUTIVE UNEXCUSED ABSENCES FROM ANY EXECUTIVE BOARD MEETING, GENERAL MEETING OR REHERSAL ANY MEMBER OF THE EXECUTIVE BOARD MAY RECOMMEND IMPEACHMENT. A MOTION FOR IMPEACHMENT WILL BE IN ACTED, REQUIRING 2/3 VOTE FROM THE EXECUTIVE BOARD FOR AN IMPEACHMENT. THE FLOOR WILL BE OPEN AT THE FOLLOWING REHEARSAL WE WILL OPEN THE FLOOR FOR NOMINATIONS TO FILL THAT POSITION. CHOIR MEMBER SUSPENSION ANY MEMBER OF WESLEYAN GOSPEL CHOIR WHO ACTS AS A HINDRANCE TO THE POSITIVE FLOW OF REHEARSALS, PERFORMANCES, MEETINGS AND/ OR 3 CONSECUTIVE UNEXCUSED TARDIES/ABSENCES FROM REHEARSALS IS ELIGIBLE FOR SUSPENSION FROM MAJOR ENGAGEMENTS. THE PRIMARY ADVISOR, THE ADVISORY BOARD, PRESIDENT, AND EXECUTIVE BOARD (PENDING A 2/3 VOTE) HAVE THE RIGHT TO SUSPEND SOMEONE FROM THE CHOIR. THE INDIVIDUAL/BODY INACTING THE SUSPENSION MUST INDICATED THE LENGTH AND CRITERIA OF THE SUSPENSION. INACTIVE CHOIR MEMBERSHIP ANY MEMBER WHO OF WESLEYAN GOSPEL CHOIR WHO HAS NOT PAID DUES AND HAS EXCEEDED THE NUMBER OF CONSECUTIVE UNEXCUSED TARDIES/

ABSENCES FROM REHEARSALS OF 3 WILL BE CONSIDERED AN INACTIVE MEMBER. ADVISOR ROLE The primary role of the advisor is to lend guidance in the overall operation of the group. To assist in planning, executing and evaluating activities of the organization and to serve as an institutional liaison. The role of the Advisory Board is to provide support to the Primary Advisor. Including but limited to: strategic planning, Assisting in securing funding, Assist in scheduling events and supervision of the choir. Primary Advisor: Shaunce Riley Secondary Advisor: Priscilla Williams Advisory Board: Juanita Adams, Edna Jackson, and Shirley James

ARTICLE VIII. ATTIRE SECTION 1. STANDARD ATTIRE
2. Blue Jeans and SSU T-Shirt ○ Blue jean pants ○ Preferably an SSU T-Shirt or a blue and/or orange shirt ○ Black or White Tennis Shoes

2. Black Bottom and Solid Color Top ○ Ladies: solid black pants or skirt ○ Men: solid black pants ○ solid color button-down collar shirt other than black ○ solid black dress shoes (ladies: closed toe and heel) ○ ladies: flesh tone stockings upon request ○ men: solid color tie same color as your solid color shirt 3. Navy Bottom and Solid White Top ○ solid navy pants ○ solid white button-down collar shirt ○ ladies: shirt must be at least to the elbow ○ solid black dress shoes (ladies: closed toe and heel) ○ men: bow tie with navy accents ○ men: navy suspenders upon request ○ ladies: flesh tone stockings upon request 4. Grey Bottom and Solid Black Top

○ ○ ○ ○ ○ ○ ○

Ladies: solid grey pants or skirt Men: solid grey pants solid black button-down collar shirt ladies: shirt must be at least to the elbow solid black dress shoes (ladies: closed toe and heel) men: solid black tie ladies: flesh tone stockings upon request

5. All Black ○ Ladies: solid black pants or skirt ○ Men: solid black pants ○ solid black button-down collar shirt ○ solid black dress shoes (ladies: closed toe and heel) ○ ladies: flesh tone stockings upon request ○ men: solid black tie

SECTION 2. MIX MATCH ATTIRE (others may be listed consisting of items above)
5. All Black With A Splash Of Red ○ any black bottom unless specified ○ any black top unless specified (no sleeveless tops) ○ Red accessories (ladies: no large earrings) ○ Ladies: closed toe and heel dress shoe (no flats) ○ Men: preferably wear a tie 2. Salt and Pepper ○ any black or grey bottom unless specified ○ any black, grey, or white top unless specified (no sleeveless tops) ○ majority black dress shoes ○ ladies: always closed toe and heel (no flats) ○ black, grey, or white accessories ○ men: preferably wear a tie 3. All Black With A Splash Of Pink ○ any black bottom unless specified ○ any black top unless specified (no sleeveless tops) ○ Pink accessories (ladies: no large earrings) ○ Ladies: Closed toe and heel dress shoe (no flats) ○ Men: preferably wear a tie 4. All Black With A Splash Of Purple ○ any black bottom unless specified ○ any black top unless specified (no sleeveless tops)

○ ○ ○

Purple accessories (ladies: no large earrings) Ladies: closed toe and heel dress shoe (no flats) Men: preferably wear a tie

5. All Black With A Splash Of Green ○ any black bottom unless specified ○ any black top unless specified (no sleeveless tops) ○ Green accessories (ladies: no large earrings) ○ Ladies: closed toe and heel dress shoe (no flats) ○ Men: preferably wear a tie SECTION 3. FEMALE MUST HAVES
4. solid black skirt (no tight skirts) must be knee length 5. solid black pants (no tight pants) 6. solid grey pants (no tight pants) 7. solid grey skirt (no tight skirts) must be knee length 8. solid black button-down collar shirt (at least to the elbow) 9. solid white button-down collar shirt (at least to the elbow) 10. blue and/or orange shirt, but preferably SSU T-Shirt 11. blue jeans (not too tight) 12. solid navy pants (no tight pants) 13. splash of red accessories 14. splash of purple accessories 15. splash of pink accessories 16. splash of green accessories 17. stud and nickel size earrings in silver and gold 18. solid color collar button-down shirt at least to the elbow 19. solid black pumps (no flats will be worn) 20. always have flesh tone stockings available 21. tongue rings should not be worn during any engagement 22. if a tongue ring is worn, the tip must be the color of your tongue, but it is heavily requested

to be taken out.
23. black and/or white tennis shoes

SECTION 4. MALE MUST HAVES
4. solid black pants 5. solid grey pants 6. solid black belt 7. solid black socks 8. solid black tie 9. solid color tie to match any solid color top other than black 10. solid black collar dress shirt

11. solid white collar dress shirt 12. bow tie with navy accents 13. solid black dress shoes 14. blue jean pants 15. blue and/or orange shirt, but preferably SSU T-Shirt 16. black and/or white tennis shoes 17. splash of red accessories 18. splash of purple accessories 19. splash of pink accessories 20. splash of green accessories 21. solid color collar dress shirt 22. no earrings at engagements (tongue rings: 18-19 above) 23. solid navy pants

Ladies please use discretion in style of shoe that you wear to engagements i.e. heels that strap around the calf are out of order. Face and hair should also be done before every engagement!*

ARTICLE IX. FINES/DISCIPLINARY ACTIONS APPLICABLE FINES UNEXECUSED TARDINESS/ABSCENCES………..………………………… $3 CELL PHONE RING.…………………………………….……...………….....… $1 HABITUAL CHATTING………………………………………...…………...…. $1 OUT OF UNIFORM (can not participate in activities)…………………………….........… $2 DISTURBING PRACTICE…………………………………………………….... $3 *Fines MUST be paid within 7 days. *If Tuesday or Thursday rehearsal is missed than you cannot participate in engagement (unless given permission by director). “Let all things be done decently and in order”

4. 5. 6. 7. 8.

I CORITHIANS 14:40

Revised September 2, 2008

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