ACKNOWLEDGEMENT

I would also like to thanks, Engr. Mizanur Rahman, Chairman of Sigma Pumps Ltd. And Engr. S.A. Reza (Managing Director of Sigma Pumps Ltd.), Mr. Sadat Salim (Executive, HRD Of Sigma Pumps Ltd.), I want to give thanks to Prof.Dr. Sahid Uddin Ahmed (Professor, Department of Management Studies, Dhaka University) for helping me to complete my HRM course, I learnt a lot about HRM throughout this period and can apply the knowledge in this report. Without the valuable advice and co-operation of him it would not have been possible to prepare this report successfully. All guided me for last ten weeks in gaining the real life experience which help me in writing this report, I will remain ever grateful to them for their co-operation.

EXECUTIVE SUMMARY
People are one of the most important elements of an organization. They are the only factor that represents a potential competitive advantage for the organization. To remain competitive or to expand businesses, a company needs to hire efficient persons who will lead the company to achieve its goals. Human resource Management has always been one of the key factors of an organization. Today it has taken more central role in building a company’s competitive advantage. Recruitment is the process by which organizations locate and attract individuals who are capable of and interested in filling available job vacancies. And selection is the process of choosing the individual who can successfully perform the job from the pool of qualified candidates. Together, recruitment and selection play a fundamental and crucial role in the functioning and development of the organization. Successful recruitment and selection is an important factor in contributing to the organizational ability to retain well–qualified employees. This is a descriptive report of SIGMA PUMPS LTD named “Analysis on Recruitment and Selection process of SIGMA PUMPS LTD”. As the choices of planning for various level goes on – like planning for aggregate level, planning for each job, planning at individual level, SIGMA PUMPS LTD centered its focus mainly to plan at aggregate level. When Planning is done the SIGMA PUMPS LTD mainly carries out the short term planning- just one year in advance and with particular emphasis on recruitment and downsizing needs. Sometimes long range planning – more than three years into the futures is also carried out. SIGMA PUMPS LTD don’t practice any kind of discrimination and Harassment. They always perform equal employment opportunity. They use an observation method for job analysis. They obtain information and data for job description by observation, maintain diaries and log books, reviewing of critical incidents and discusses with departmental head and supervisor. SIGMA PUMPS LTD’s recruiting process is largely affected by their organizational and internal policy. Organizational policies such as candidates should have a good background or some internal policies prefer employing BUET persons for technical side, for entry level of CSD (Customer Service Department) they prefer smart, attractive, good looking graduate and postgraduate persons of DU, NSU, and other reputed Private University for mid level and higher level they prefer to recruit experience people from the same industry influences the recruitment process a lot. Sources of recruitment and methods of SIGMA PUMPS LTD as commonly in use can be classified into three major groups: Internal, External, and Advertising. SIGMA PUMPS LTD use mainly important and popular internal recruiting process from Present employees, Employee’s referrals/ recommendations, Temporary workers/ Internee. SIGMA PUMPS LTD use mainly important and popular external recruiting process: The Unsolicited Sources - Walk- ins and Write – ins, Former Employees, Educational Institution, Competitors as source of manpower supply. SIGMA PUMPS LTD mainly strongly advocate the use of “open” advertisement feel that this type of advertisement is most helpful in building company’s image and attracting company’s reputation particularly in tight labor markets when labor availability is scarce, and for critical skills and lower level position. SIGMA PUMPS LTD prefers the internet as one of the outsourcing recruiting media. SIGMA PUMPS LTD places electronic advertisements on websites. In internet they mainly advertise in www.bdjobs.com. They have their own online application formats in SIGMA PUMPS LTD website. They provide application instructions along with the electronic application format.

For selection process SIGMA PUMPS LTD follows six steps: Written test, Preliminary Interview, Departmental Interview, Reference Checks, Medical Examination, and Placement. Useful guidelines to effective selection and employment interviewing of SIGMA PUMPS LTD are Job information, Preplanning, Encourage the applicant, Avoid leading questions, Avoid bias and prejudices, Avoid dominance, Tactful and courteous, Recording of interview findings. The qualifications of the SIGMA PUMPS LTD interviewers are: attractive personality, well adjusted or well balanced personality, have a positive consideration of the relative values and importance of the human beings, have through and intimate job knowledge, have Knowledge about the company, well conversant with the interviewing theory and practice, have high level intelligence, have flexible attitude, exercise sound judgment. The interview process (both Preliminary and department interview) of SIGMA PUMPS LTD involves five steps, these are: Preparation, Setting, Conducting interview, Close of the interview, Evaluation. For Reference Check SIGMA PUMPS LTD mainly use telephone for cross checking. If they cannot accessible on telephone then they go through by mail. In SIGMA PUMPS LTD, both the line managers and HR managers plays different role in the selection process. For written test, Preliminary Interview, Reference Checks, Medical Examination are performed by HR Department, Departmental Interview is performed by Department supervisor or department head, Placement is performed by department supervisor. Recruitment is not only concerned with engaging a required number of people, but also concerned with measuring their quality. After the analysis of facts the following recommendations can be taken into consideration: So they should carryout a systematic skill analysis for strong/better recruitment procedure. They can follow internal advertises like bulletin board, notice displaying specific job title and qualification a candidate must possess, employee’s newspaper for employee referrals - internal source of recruitment. SIGMA PUMPS LTD could use nationally circulated newspapers and job magazines along with website advertisement. SIGMA PUMPS LTD could use blind advertisement to avoid countless applications and intense public relation problems. By its nature, recruitment and selection are concerned with the future. Both implicitly and explicitly, it involves making judgment and forecasts about how people will adjust to new work

Successful recruitment and selection is an important factor in contributing to the organizational ability to retain well–qualified employees. Improved technology and procedures in the recent years accentuated the need for specially trained and educated personnel in the workplace. internee supervisor of Southeast University. the demand for qualified human power is increasing day by day. a company needs to hire efficient persons who will lead the company to achieve its goals. Recruitment is the process by which organizations locate and attract individuals who are capable of and interested in filling available job vacancies. And selection is the process of choosing the individual who can successfully perform the job from the pool of qualified candidates. Problem Statement The problem statement of this report is as follows: “Analysis on selection and recruitment process of SIGMA PUMPS LTD”. Origin of the Report Md. recruitment and selection play a fundamental and crucial role in the functioning and development of the organization.1. has assigned me to develop a topic which will cover my major course in the MBA program and which should contain real life perspective of the course. An organization cannot survive without the human resources to keep it alive. Together.0 INTRODUCTION People are one of the most important elements of an organization. one of the most prestigious and successful multinational company of Bangladesh. vigorous and growing. I have chosen selection and recruiting process of SIGMA PUMPS LTD as my topic. It is becoming critical as business expansions as well as technological development make new demands for the quantity and quality of personnel. Objectives of the Report This report is prepared primarily for the fulfillment of course requirement for selection and recruiting process. Tomal Tarek. From skilled tool-makers to senior executives. This is a descriptive report on selection and recruiting process of SIGMA PUMPS LTD. To remain competitive or to expand businesses. Locating and attracting well–qualified individuals to fill job vacancies is really a challenging task for the organization. which is an essential part of the HRM Major Course curriculum at Southeast University . They are the only factor that represents a potential competitive advantage for the organization.

significant responses have been observed among organizations and the researchers. Successful recruitment and selection is an important factor in contributing to the organizational ability to retain well–qualified employees. To try to suggest a better recruitment and selection process. correct HRM practices and identifying the appropriate HRM process is essential. with a view to take an organization towards growth and stability. Importance of the Topics Human resource management is a necessary activity in all organizations. To identify the sources of recruitment of the organization. The focus is on the presentation of facts as discovered.The prime objective of the study is to evaluate the selection and recruiting process of SIGMA PUMPS LTD. The uniqueness of HRM lies in its emphasis on people in work setting and its concern for the well being and comfort of the human resources in an organization. Few attempts are made to compare and analyze the performance of SIGMA PUMPS LTD and its Human Resource Department. The findings are presented upon collected information by gathered survey inside the organization. The report is presented from three different angels – (i) Recruitment goals and philosophy of the organization (ii) Methods of recruitment practiced in the organization (iii) Suggesting a better recruitment and selection process This is a descriptive type of report. To facilitate achieving the prime objective. Scope The study covers the selection and recruiting process of SIGMA PUMPS LTD. and followed by evaluation. This is important to note that the recruitment and selection process has a long-term effect on the future of an organization. To find out the methods of recruitment practiced in the organization. one of the fastest growing Garments accessories companies in Bangladesh. this study aims at attaining the following operational objectives – To identify the recruitment goals and philosophy of the organization. the necessity of HRM practices was ignored. Until the recent past. People are the lifeblood of organizations. . Recognizing the growing need for proper HRM practices. To identify what attributes in the applicant are examined. To evaluate their selection and recruiting process. To go through the employee selection process of the organization. Its focal point is the people. Thus. To identify different selection tools used by the organization.

2.0 SELECTION PROCESS OF SIGMA PUMPS LTD The selection process gets an initial start with the receipt by the personal department of a formal requisition from another department of the company for personnel either to fill in vacancy for a new job or for the existing job which has fallen vacant. The process begins when recruits apply for employment and ends with the hiring decision. recruitment of the candidates becomes necessary. This risk was unavoidable. the respondents might provide socially acceptable answers. it will serve a useful purpose here to mention that the foremost relatively important initial considerations-the job analysis. selection and recruiting process of SIGMA PUMPS LTD is highly confidential. Contacts are established with such persons to find out if they are still available and are interested employment with the company. Selection Process has enormous importance in the total Human Resource Planning. However. Information. Selection of persons . For presenting a clear picture of the selection process in its entirely and to avoid any repetitions. the HR department evaluates applications in regard to their potential suitability through the use of valid procedures. and the process of recruitment.Limitations This study is weak in some points. if qualified personnel are not available. Only generic ideas about process were available. an organization gets a pool of competent employee and through selection process the organization selects the most competent employee who is willing to join their organization. the Job specifications and the man specifications. might damage the company’s image. Another limitation of this study is the company’s policy of not disclosing some data and information for obvious reasons. if answered properly. Though the final hiring decision is made by the immediate supervisor or manager in SIGMA PUMPS LTD. The questionnaire contains some questions that. On receipt of the requisition. the job description. which could be very much useful. In this type of questions. In case no such employees are available. So. The first step is to identify the training needs and after the establishment of these needs. The notable ones are as follows: Selection and recurring process is a part of personnel policy which are intangible assets for an organization. a job analysis is conducted. is presented here. the department takes up the pending files of those applicants who were at previous occasions found to be qualified but not engaged. the HR department of SIGMA PUMPS LTD checks up from the current manpower inventory as maintained by them to find out if these are employees within the organization who qualify and can be considered to fill in the vacancies. The selection process is a series of specific steps used to decide which recruit should be hired. which is not secret but relevant to the objectives. Through the recruitment process.

However. The alternative approach suggests that every employee should pass through every step whether they do well or not. the process of selection involves a. Other challenges to the selection process limit the actions of HR specialists. departmental head and supervisor of SIGMA PUMPS LTD. They are: Selecting people who are inadequate performers. The final selection is made after accumulating the total score of the tests. immigration and naturalization. labor market growth. Input and Challenges to Selection Process Job analysis. Organizational practices. In doing so the candidates who pass through all the steps are selected. These assure the necessary quality to perform the jobs successfully.more or less depends on the approval of the manager. Selecting people who leave the organization before contributing to profits. 2. In the discrete selection approach the candidate goes through a number of steps. equal employment laws. Figure: Selection Process of SIGMA PUMPS LTD Job analysis Job analysis Human resource plans Human resource plans Challenges Challenges Selection Selection Process Process Recruits Recruits Orientation Orientation Training Training Development Development Career planning Career planning Performance evaluation Performance evaluation Compensation Compensation Relations Relations Assessment Assessment . The total selection process is very expensive as it involves both time and money. HR plans and recruits are the three major inputs of selection process of SIGMA PUMPS LTD. service rule. Such a procedure is adapted to economies both time and expense of the company.1 Cost of Selection The two major reasons of incurring cost in selection process have been identified. ethical consideration slow the HR department’s selection activities. other legal constrains. So proper selection process is very important in selecting personnel who will perform well in their area and also will be able to result in large savings. The disadvantage is that it costs a lot of time and money. The applicant then hired accordingly from a pool of qualified applicants. After assessing the necessary quality of the applicant against the job requirement the prediction of a successful candidate is made. sequence of steps.

race. Accepting those individuals who subsequently perform poorly on the job. and military experience. reasons for leaving last job. Performance Simulation Test . Each of the devices is called a potential ‘tool’ of the selector’s ‘tool kit’. 2. number of months on last job. The managers of SIGMA PUMPS LTD consider the weighted application form as a potential one. salary increase over all previous jobs. The selection devices of SIGMA PUMPS LTD are discussed follow: Application Form The Application form of the selection process generally appears in a traditional form. The form contains the information of sex. TABLE: Selection Decision Outcome Grid PERFORMANCELATER JOB ACCEPT SUCCESSFUL Correct Decision Accept Error REJECT Reject Error Correct Decision UNSUCCESSFUL SOURCE: SECONDARY Correct decisions involve: The applicants were predicted to be successful and later become successful in the job. national origin and age. religion.2. color. These forms include the number of years of schooling. number of months on potential jobs. Wrong decisions involve: Rejecting candidates who would later perform successfully on the job. number of previous jobs.3 Selection Device Selection devices are very important components in an organization’s total selection process. The applicant was predicted to be unsuccessful and would have performed accordingly if hired. The selectors try to measure the affectivity of the devices under certain measurements.2 Selection Decision Outcomes Any selection decision can result in one of the four possible outcomes. Two of these outcomes are right decisions and two are wrong decisions.

4 Selection Steps of SIGMA PUMPS LTD To make the selection process effective it is necessary to have the steps from the written test to the physical examination if required. Reasons for this might be that the interviewer already knows the applicant or the interviewee might hold the stereotype of what represents a ‘good’ applicant. These are done through the following way: Work Sampling: In this case the applicants are given a sample work which they need to perform. Medical Examination This step is necessary for jobs that need certain physical characteristics. this effort is called as a miniature replica of the job. In a word. whether the candidates are mentally and physically capable for work or not. Interview: The interview is considered to be the universal tool. The steps in the selection procedure certainly assures a manager in making decisions about a job applicant. Every manager wants his personnel to perform according to the organization’s necessity. which contains the fact of becoming successful in case he is hired. . To make the interview effective several methods are considered by SIGMA PUMPS LTD. skill and ability. It is also important to prevent communicable disease. It is the process of verifying the facts given on an application. affecting the company setting where so many employees are at work day in and day out. 2. These jobs mainly require the applicants with the minimum height or weight.The increasing interest in the past decade in developing performance simulation tests has been arranged to avoid the criticism and liability. Background investigation This step includes the checking out activities of a candidate’s provided data in his application. Unstructured interview can also lead it to an unsuccessful decision. However the affectivity of this tool is questionable due to some factors. The information provided by the applicant in the board can also influence the situation. To do this they need to apply their knowledge. These methods mainly include: Structured interviews Unstructured interviewers Mixed interviewers Understand Job Standardize evaluation forms Make Notes Avoid short interviews.

Some applications are eliminated.1 Written test After the recruitment process is complete. As a culmination of the recruiting effort. During written test. 2. written ability etc.4. First. Solving ability of some product related cases. age. Written Test helps to find out such abilities as general intelligence. SIGMA PUMPS LTD considers following factors to accept the applicant. It also helps the managers to make the prediction about the candidate and also to make the final choice. The steps are: Figure: Selection steps of SIGMA PUMPS LTD Step 6 Placement . The inadequacy in knowledge and experience play the major role in leading a negative decision about an applicant. through the written test process. Then the applications are sent for departmental written test. . The total procedure follows six steps. they go for selection process through the six steps. (if necessary)) for the post. HR department sort out the applications those have the actual qualifications (experience. abilities and motivation. Degree. numerical ability.Selection process of SIGMA PUMPS LTD begins with the written test and concludes with the final employment decisions. This test script can be used to check if the level of competency shown on paper by the candidate matched with the standard of solution provided. Step 5 Medical Examination Step 4 Reference Checks Step 3 Departmental Interview Step 2 Preliminary Interview Source: Primary Step 1 Written Test Each of these steps seeks to expand the organization’s knowledge about the applicant’s background. The ability of understanding the question Emphasisness of important issue Writing as well as thinking ability on a specific issue. SIGMA PUMPS LTD calls the candidates for written test to get a preliminary review of potential acceptable candidates.

The candidates who meet the specification and the standard are called for the department interview. his future goals. as the case may be.2. 2. makes the final interview of the individuals. Because they think it to be the relative manager so that it can work as a good ‘fit’ between the boss and the employee. They try to find out the candidates mentality. the departmental head or any of his nominees deputed for final selection should not be impolite with the candidates.1 The Objective of the Interview of SIGMA PUMPS LTD: The objective of the interview of SIGMA PUMPS LTD includes: . his personality and his chance to join and continued services in the organization. 2. 2. Evaluation is on the solution and approach of the applicant. This interview is helpful in assessing one’s motivation. This interview process is useful for interviewers.3. Mixed interview: Mixed interview is combination of structured and unstructured interview. ability to work under pressure. It needs to be emphasized here.4. The supervisor is often able to evaluate the applicant’s technical ability. Behavioral interviews: Behavioral interviews where questions limited to hypothetical situations. and ability to ‘fit in’ with the organization. SIGMA PUMPS LTD usually use a combination of mixed interview and behavioral interview. Its help for interviewer to understand applicant’s reasoning and analytic abilities under modest stress. Because it is a realistic approach that yields comparable answers plus in-depth insights.2 Preliminary Interview Preliminary interview is intended primarily to weed out unqualified persons. The departmental head or the supervisor.4. The questions asked in an interview needs to be reflected with the specific characteristics of the jobs and the qualities sought for the job incumbent.2. This is conducted by responsible official of HR department of SIGMA PUMPS LTD. who are referred to him by the HR department. that in case of rejection of the candidates.3 Departmental Interview Individuals who come through Preliminary Interview very successfully are considered to be eligible for the Departmental Interview. Applicants who pass through the written test the HR department interviewers interview the applicants.1 Types of Interviews: While interviewing.4.4. his motivation level. but show courtesy to them to avoid creating poor image of the company. This step also helps in settling their salary range.

Identification of critical arrears in which question will be asked for judging ability and skills matching with the job requirements. The establishment of interview objectives. manners. Personal qualification. social and sport activities. that is. These qualities in the applicant are judged by the interviewers of SIGMA PUMPS LTD by means of observations.3. his initiative and sociability in dealing with strangers. Work experience: The interviewers of SIGMA PUMPS LTD also judge from the applicant’s work experience. interpersonal and situational. Personal qualities: Personal qualifications of the applicant as the job demands include personality. language. his behavior and attitude in their different aspects – personal. Broadly speaking these areas are: The applicant’s background (education and work experience).An effective interview enables the interviewer to view the total individual to learn more about the job applicant’s background. college and university degrees and awards obtained. The application blank can serve as a good aid in this respect. interests and values in reference to the requirements of a position and this further enables him to make out an accurate statement about the applicant’s probable performance on job. amount of the responsibility exercised by . speech. alertness and assertiveness. An intelligent and shrewd interviewer can get at the clues to discover applicant’s aspirations. Academic attainments: Of the academic attainments include types of education received in school. The interview is a good beginning in the direction of creating a feeling of mutual understanding and confidence between personnel department and the prospective employee of the company. these are: Preparation Setting Conducting interview Close of the interview Evaluation Preparation: The step of preparation of SIGMA PUMPS LTD is concerned with.2 The Process of Interviewing: The interview process (both Preliminary and department interview) of SIGMA PUMPS LTD involves five steps. dress. the applicant’s technical competency. health.4. initiative. 2. any special distinctions achieved. grooming. what the interviewers intends to achieve out of the interview.

there prevails a congenial and friendly atmosphere. it is essential to provide fro privacy. Let the interviewee feel secured about establishment and maintenance of confidentiality as a safeguard against its disclosure or leaking out. and promotions and reasons fro leaving past jobs. Conducting interview Interview sequence in every interview of SIGMA PUMPS LTD there is a definite sequence. This helps much in taking away tension. both his/her immediate and long term aims and objectives and his/her promotional potential. salary gradation. This make the interviewee feel that the interviewer is all attention to him/her. This also helps in building up mutual trust and confidence between the interviewer and the interviewee.so essential in the effectiveness of the interview. Social background: Social background points to the applicant’s ability and competence to get along with other people. neat and clean. anxiety and fearfulness which is but natural. The preparation step also deals with the location and time allocation for the interview. Setting The setting of interview of SIGMA PUMPS LTD counts considerably in the success of the interview. This much facilitate the systematic and orderly achievement of SIGMA PUMPS LTD’s interview objectives. Establishing a climate Getting information Giving information Summarizing . Establishing rapport: With the establishment of rapport with the interviewee by the interviewers of SIGMA PUMPS LTD. Career planning: Career planning essentially pertains to the applicant’s career’s aspirations. Clean surroundings: The room should be well ventilated. his a vocational activities. the position level. social contacts. There are generally four sequences to an interview of SIGMA PUMPS LTD. from the mind of the interviewee. namely. with the personal history or other matters of confidential nature as the interviewers of SIGMA PUMPS LTD. Freedom from interruption: There is complete freedom from an interruption like telephone calls from outside and otherwise when the interview is taken. concerned as it is.matter of special questions for the interviewers of SIGMA PUMPS LTD.him. knowledge and any specialized skills he gained in the various jobs as held in the past. The important factors of the setting are: Privacy: Interview being a subject of confidential nature. who feel at ease and much comfortable. would wish the applicant to divulge out and the applicant naturally feel hesitant to discuss such a matters openly. during the course of the interview. form the subject. Here his/her family history.

so that the interviewees have time for thinking and giving reply. if delayed. without any pre-conceived notions. feels impressed with the attitude of the interviewer towards him/her. Before final closing of the interview the interviewee is given another chance to ask questions to remove misgivings if any. This also creates a good impression on the interviewee that somebody of the company is sincerely concerned to know from him certain details and is interested in him. mostly depending on the type of interview consumes from fifteen and even up-to forty percent of the total allocated time. Rather this provides a good opportunity for the interviewer of SIGMA PUMPS LTD even to open up certain sensitive areas for eliciting some very useful and valuable information. the interviewers of SIGMA PUMPS LTD try to bring it to a close. the interviewers of SIGMA PUMPS LTD indicate if necessary. they have collected and recorded during the interview. The interviewers of SIGMA PUMPS LTD do not ask questions in quick succession but with a pause. free from any biases or prejudices clinging to their mind. After reply has been given in full to the earlier question by the interviewee. if the interviewee placed as he/she is.Establishing a climate: This has been discussed under ‘Setting ‘above. in his mind. While conducting the interview the interviewers are with an open mind. provided they . he/she will continue with the flow of information as the interviewer of SIGMA PUMPS LTD asks for. At this stage the interviewers has a complete idea about the basic strengths and weaknesses of the applicant. This also gives an added feeling in the mind of the interviewee that the interviewer of SIGMA PUMPS LTD is genuinely interested in him/her. while the interview is in progress. Giving information: This is an important task of the interviewers to give information and provide details about the job in all their aspects or about SIGMA PUMPS LTD and its policy in clear terms as asked for by the applicant. Summarizing: When the interview has already consumed about eighty percent of the total allocated time. next question is addressed by the interviewer of SIGMA PUMPS LTD and so on. Getting information: This information getting sequence differs with the type of interview. Taking notes: During the interview. This helps of interviewers of SIGMA PUMPS LTD abundantly in the free flow of information from the applicant. of the next step in the selection process to the applicant. This generally takes about fifteen percent of the allocated time. As their opinion this sequence is likely to take about fifty five percent of the total allocated time. While closing the interview. the interviewers of SIGMA PUMPS LTD express their appreciation for the opportunity of talking with the interviewee and his/her continue interest. Close of the interview With the close of the interview and having summarized the interviewers of SIGMA PUMPS LTD notes. and the applicant understand the job opportunity and about SIGMA PUMPS LTD’s important policies. the interviewers of SIGMA PUMPS LTD take notes of the observations as they makes of the applicant. This sequence in the conducting of the interview. However. as they are fresh and are likely to be overlooked or forgotten even.

Encourage the applicant: The questions for eliciting any information the interviewers of SIGMA PUMPS LTD usually not asked in quick succession. This quick exchange of information can relieve the candidate’s tension a little. They are well identify and aware of the job and its requirements in term of skills. Now comes the stage when the interviewers of SIGMA PUMPS LTD are ready to fill up their evaluation form. SIGMA PUMPS LTD follows bellow mention techniques for interviewing the job applicants: Job information: The interviewers of SIGMA PUMPS LTD have thorough knowledge of the job. social environments. the interviewers of SIGMA PUMPS LTD follow certain well established principles. Because this is a question of his career. Avoid leading questions: The interviewers of SIGMA PUMPS LTD asked those questions which are open up important topics. The overall assessments of the applicant by the interviewers of SIGMA PUMPS LTD are also taken into consideration in this evaluation. This evaluation is based on certain factors relevant to the job. For more effective results the interview is conducted in private and in setting free from any interruption so that the interviewee feels at ease. desired information and the questions to be addressed to the applicant be planned in advance. The applicant has to give time to think and then reply. In the matter of evaluation. This way there are good chances of the applicant’s revelations of his personality characteristics. They always try to avoid asking leading questions which are prompt yes/no answers. Evaluation Evaluations are generally recorded on the rating form. Proper setting: They provide a proper setting with congenial and friendly atmosphere. rules and procedures. Techniques followed during interview Session in SIGMA PUMPS LTD: For an effective selection and employment interviewing. promotional aspects and such other information as pertinent to the job requirements for a good placement. it is emphasized that the rating practice is continuous upgraded and improved. . Sometimes the interviewers of SIGMA PUMPS LTD exchange of information in general terms about the company and the job or on some familiar topics with the interviewee. it is always better if the objectives of the interview in terms of duration.have all chances of being accepted for employment. The interviewers also encourage applicant to talk freely and also ask relevant questions with an open mind to get as much information as would make him sure of the various good points aspects of the job. as observed by the interviewers of SIGMA PUMPS LTD during the course of interview. otherwise they tell interviewee that the discussion will be communicated to him within a couple of days. or any embarrassing questions. The interviews listen to the interviewee attentively and with an engaging interest. Preplanning: The interviewers of SIGMA PUMPS LTD being possessed with a fairly good idea about the nature of the applicant and the particular areas to be probed.

religion. These are brought in use only when the candidate has been evaluated as almost an acceptable person to be employed. SIGMA PUMPS LTD use this method when they cannot get any answer or any satisfactory answer by mail. There are many methods for checking references. The managers are interested to investigate the background of the applicants who pass through the previous steps. which are likely to give feelings of bias and prejudice may come in the way of the interview. political views. The reliability of such personal contacts is also greater. They refrain from expressing their personal views about any episodes in the applicant’s career or offer any suggestions. It is quicker. Of course it is useful but suffers from certain drawbacks. SIGMA PUMPS LTD mainly make use of the method by telephone. The judgment is well discerned and evaluated after careful observation when the areas of an applicant’s background have been covered and all relevant facts gathered. more particularly for responsible jobs. Telephone: The telephone is most useful and advantageous method of checking references.Avoid bias and prejudices: The interviewers of SIGMA PUMPS LTD.by telephone. There is always possibility of the .5 Reference Checks Reference checks usually help in the investigation of the previous history of the prospective employee. To some managers it is of immense value. The interviewers of SIGMA PUMPS LTD are not hasty in judgment about the applicant. cheaper and more popular than written enquires through mail. Recording of interview findings if facts are obtained during the interview the interviewers note during the interview. The people are more likely to give an honest opinion orally. Avoid dominance: The interviewers of SIGMA PUMPS LTD do not try to dominate and or in any way create any personal impression on the mind of the applicant. than if they have commit themselves in writing. Different companies make use of different methods. obtaining their appraisals of the employee’s performance and to verify the educational accomplishments shown on the application. This procedure mainly includes contacting the former employers to confirm the candidate’s work record. They see that due care is taken to recognize the dignity and value of the individual applicant. while conducting the interview in a dispassionate manner try to take care that no such topics or subjects as touching race. Mail: The mail method serves a useful purpose in soliciting opinions of SIGMA PUMPS LTD. Tactful and courteous: Through out the interview the interviewers of SIGMA PUMPS LTD remain tactful and courteous. by mail or by personal visit. 2. If they cannot accessible on telephone then they go through by mail. The findings concerning assessment or evaluation of the applicant may be taken immediately after the applicant has left. national origin.

notice on either side and termination of services clause. However. work rules clauses. but the community at large.has been placed on the job and starts working. allowances. basis for counting tenure of service. It is a matching of what the supervisor ahs reason to think about the prospective employee that he can do with the job demand (job requirements). Accurate selection and placement. companionship with others. mode of payment. Usually medical examination is the last step in the selection and employment process.7 Placement The prospective employee who has passed successfully even through the medical test is assigned to the vacant post in a department where he already stands accepted. it is matching of what he imposes (in strain working conditions). 2. and a special clause appended at the end regarding employer's right to vary terms and conditions of employment. subject to proper notice being given. grievance procedure. provision of disciplinary procedure. serve little purpose. Family. working conditions. This step mainly requires meeting the minimum standards for the organization’s group life and medical insurance programs and to provide base data in case of future worker’s compensation claims.address not answering to the letter or answer may be delayed sometimes unusually or he may send a incomplete answer. . go together. Placement has come to be recognized as very important both for his supervisor as well as his new subordinates. unreliable in this regard. interest.8 Issuing Appointment Letter or Signing Contract of Employment Different practices prevail in individual companies in the matter of issuance of a letter or signing contract of employment with the individual employees taken in the service of the company. 2. overtime. and what he offers in the form of payroll. There is also possibility of the person answering a letter feel more inclined to give benefit of doubt to the applicant. in contributing to the welfare of not only the company alone.6 Medical Examination The last step before making the final decision is the medical examination. Such letters. SIGMA PUMPS LTD sign a regular contract of employment which in typical cases includes basic details such as: duties. promotional possibilities etc. the candidates need to go through a medical examination. friends and acquaintances are likely to be more favorable towards the applicant and therefore. A proper placement of a worker reduces employee turnover. (with a saving clause that the employee will perform such duties and will report to such persons as the company may from time to time direct). 2. SIGMA PUMPS LTD have made it a practice not to give medical examination until the new employee . absenteeism and accident rates and improves records. it may be stated. After the background investigation. salary. therefore.

Reference Checks. SIGMA PUMPS LTD requires a physical test for their candidates before employment which is time consuming and expansive. Preplanning.9 Role of Operating & HR Managers in Selection Ideally human resources managers should work hand in hand to make the whole selection process successful. SIGMA PUMPS LTD tactfully avoid written test because it requires time.10 Section Findings For selection process SIGMA PUMPS LTD follows six steps: Written test.2. have through and intimate job knowledge. They examine the applicant’s personality test during interview session. SIGMA PUMPS LTD use mail and telephone as a methodology for reference check. Table : Role of Operating & HR Managers in Selection Selection Steps Written test Preliminary Interview Departmental Interview Reference Checks Medical Examination Placement Source: Primary 2. Avoid dominance. well adjusted or well balanced personality. Medical Examination. In SIGMA PUMPS LTD. Useful guidelines to effective selection and employment interviewing of SIGMA PUMPS LTD are Job information. Departmental Interview. have Knowledge Role Performed by HRM Performed by HRM Performed by Department supervisor or department head Performed by HRM Performed by HRM Performed by department supervisor . Recording of interview findings. Encourage the applicant. have a positive consideration of the relative values and importance of the human beings. Avoid bias and prejudices. They don’t use personal visit for reference check which is time consuming. place and huge expense. Preliminary Interview. and Placement. SIGMA PUMPS LTD doesn’t follow the standard testing procedure for employee selection. both the line managers and HR manager plays different role in the selection process. Tactful and courteous. The qualifications of the SIGMA PUMPS LTD interviewers are: attractive personality. Avoid leading questions.

It should also provide information so that unqualified applicants can self-select themselves out of job candidacy. So far SIGMA PUMPS LTD is a profitable venture and thus potential candidates have . these are: Preparation. Placement is performed by department supervisor. though number of applicants was significant. Departmental Interview is performed by Department supervisor or department head. 3. Evaluation. According to SIGMA PUMPS LTD’s HR recruitment and training manager Nazly Sultana. have flexible attitude. that is.0 RECRUITMENT PROCESS OF SIGMA PUMPS LTD The quality of an organization’s human resources depends on the quality of its recruits. For the reference check SIGMA PUMPS LTD use Telephone as a media which is time saving and cheaper but don’t authenticate applicant’s information. The interview process (both Preliminary and department interview) of SIGMA PUMPS LTD involves five steps.1 Factors Influencing Recruiting Effort Recruitment is a critical process. both the line managers and HR managers plays different role in the selection process. They found it hard to select a competent employee from a pool of applying candidates. For Reference Check SIGMA PUMPS LTD mainly use telephone for cross checking. The recruitment process of SIGMA PUMPS LTD is quite efficient as per our consideration. Finding out competent employees from a pool of candidates (competent as well as incompetent candidates) is not easy. For Written test. 3. Reference Checks. Close of the interview. From another perspective. well conversant with the interviewing theory and practice. Medical Examination are performed by HR Department. Recruitment is the process of finding and attracting capable applicants for employment. Setting. there is a lack of competent employee in the job market. The friendly working condition and attractive compensation package of SIGMA PUMPS LTD has always attracted a large pool of candidates. Preliminary Interview. The process begins when new recruits are sought and ends when their applications are submitted. Recruitment is the process of discovering potential candidates for actual or anticipated organizational vacancies. Conducting interview. If they cannot accessible on telephone then they go through by mail.about the company. have high level intelligence. exercise sound judgment. In SIGMA PUMPS LTD. The result is a pool of applicants from which new employees are selected. a good recruiting program should attract the qualified and not attract the unqualified. it is a linking activity – bringing together those with jobs to fill and those seeking jobs. The ideal recruitment effort will attract a large number of qualified applicants who will take the job if offered.

the best and well-qualified human resources will derive the best performance. SIGMA PUMPS LTD always recruits people with some creative ideas. Recruiters identify job openings through HR planning or request by the manager. will bring about a great advancement to the organization.2 Recruitment Goals SIGMA PUMPS LTD is a very rapidly growing company. SIGMA PUMPS LTD’s recruiting process is largely affected by their organizational and internal policy.always shown interest to working. specialized in the recruiting process. When there is a sudden vacancy in any position and someone within the organization is found suitable to fill the position. The cost of recruitment was never to a level to effect SIGMA PUMPS LTD’s recruitment. SIGMA PUMPS LTD wants its employees develop innovative ideas which. To reach their mission. It tries to attract and select those people who will move through the organizational hierarchy to the top positions in the future. No doubt. Once openings have been identified the recruiter learns what each job requires by reviewing the job analysis information. The HR Plan is especially helpful because it shows the recruiter both present openings and those expected in the future. good looking graduate and postgraduate persons of reputed University for entry level of CSD (Customer Service Department). 3. for mid level and higher level they prefer to recruit experience people from the same industry influences the recruitment process a lot. External recruitment is practiced when suitable candidates for a position are not found. To find the right person the company can tolerate delays if needed. So SIGMA PUMPS LTD’s recruitment goal primarily is to attract and recruit highly qualified human resources who will perform best in their respective areas. attractive. Together they form a family and all associates are the members of the family. SIGMA PUMPS LTD always emphasizes on hiring for long term career. 3.3 Recruitment Philosophy SIGMA PUMPS LTD neither promotes largely from within the organization nor hire from the outside for vacancies at all levels.4 The Overall Recruiting Process of SIGMA PUMPS LTD In SIGMA PUMPS LTD. particularly the job descriptions and job . it needs superior performance in all over the countries. Organizational policies such as candidates should have a good family background or some internal policies prefer employing BUET persons for technical side and smart. Here the company not only tries to attract well-qualified candidates but also tries to identify and recruit persons seriously interested in working in the company for a relatively acceptable time period. internal recruitment takes place. SIGMA PUMPS LTD has developed a corporate culture where employees are not treated as mere employees. called recruiters are used to find and attract capable applicants. Advance knowledge of job openings allows a recruiter to be proactive. if implemented. 3. They are treated as associates of the organization. Here recruitment is a part of constant development of business.

5 Sources of Recruitment While locating best possible sources for recruitment of employees as need for SIGMA PUMPS LTD. Certain recruiting sources are more effective than the others for fulfilling . Recruitment is more likely to achieve its objective if recruitment sources reflect the type of position to be filled.ins and write – ins Former employees Former employees Educational institution Educational institution Competitors as source of Competitors as source of manpower supply manpower supply Advertisement Advertisement 3. Figure : Recruiting Process of SIGMA PUMPS LTD Human Human resource resource planning planning Job Job Job Analysis Analysis informatio informatio n n Method Method Of recruitment Of recruitment Job Job Satisfactory Satisfactory Pool of Pool of Recruits Recruits Opening Affirmative Affirmative Action Action Plan Plan Identified Manager’s Requirements Manager’s Requirements comments comments Internal Recruitment Internal Recruitment Specific Specific requests requests of of managers managers Present employees Present employees Employee Employee Referrals/Recommendations Referrals/Recommendations Temporary Workers/Internee Temporary Workers/Internee External Recruitment External Recruitment Walk.specifications. It may be emphasized here that really good and effective selection. activated efforts of the management generally are directed towards attracting really good and suitable candidates for recruitment. management will do well to make use of widest possible range of labor markets and other places wherefrom they can obtain qualified and suitable applicants in term of the required characteristics determined by job analysis according to their demands.ins and write – ins Walk. Recruiters also may supplement their knowledge about a job’s requirements with talks with the appropriate manager.

3. managements of SIGMA PUMPS LTD go for outside sources of requirement for needed manpower. SIGMA PUMPS LTD uses the mainly following important and popular internal recruiting process: Present employees Employee’s referrals/ recommendations Temporary workers/ Internee.ins and Write – ins Former Employees Educational Institution Competitors as source of manpower supply 3. Advertising.5. But while choosing the source. External. While making use of these sources. The recruiting sources that SIGMA PUMPS LTD use are as follows. the strength or weakness of the sources needed to be considered. The Human Resource Department of SIGMA PUMPS LTD searches for the capable person for any vacant post within the organization.Walk.1 The Internal Search It has been observed that operating of internal sources to meet organization’s manpower demand is gaining a wide acceptance. SIGMA PUMPS LTD also recruits from internal search.certain type to jobs. how effective and successful they have proved to be in attracting really potential employees. one of the fundamental pre-requisite is to choose or select the best type of source or sources for recruitment of candidates.3 Advertisement . Professional recruiting and a truly discriminating selection today demands the tracing and use of all the possible available sources now open to alert management.5. Sources of recruitment and methods of SIGMA PUMPS LTD as commonly in use can be classified into three major groups: Internal. 3. SIGMA PUMPS LTD use the mainly following important and popular external recruiting process: The Unsolicited Sources .2 The External Source If requisite talents are not available from within the company.5. full regard being had of the particular requirements of the jobs. prevalent economic and labor markets’ condition and after having reviewed and evaluated the source or sources already tried. through still many of the companies have yet to understand and realize its deep significance and value.

this should receive first and foremost consideration by SIGMA PUMPS . Selection of Media Selection of choice of media is the most important thing in recruiting advertising. Advertising through the mass media like. SIGMA PUMPS LTD go for advertisement. Arousing and keep going the interest: Their advertisement communicates in an attractive and interesting way. SIGMA PUMPS LTD’s main objective is to attract really potential candidates having specialized distinctions when compared with other employees. The objectives of SIGMA PUMPS LTD’s advertisement are: Attracting attention: while making use of advertising for recruiting. SIGMA PUMPS LTD mainly strongly advocate the use of “open” advertisement feel that this type of advertisement is most helpful in building company’s image and attracting company’s reputation particularly in tight labor markets when labor availability is scarce. and is impelled to apply for the job advertised. educational qualifications and experience required of the applicants. information about the job. Being lured of this information. In fact in any advertising program. magazines and professional society journals. Stimulating action: The massage as conveyed in the advertisement has already aroused interest in the mind of the person. This is widely used and important method of recruiting. Advertisement is one of the more selective recruitment sources. Listing of the salary ranges are also mention there. because of the fact that the employment opening is clearly indicated and it is understood that the individuals who respond to the advertisement should have matching qualifications. and for critical skills and lower level position. He/she feels stimulated and well reads through the advertisement. There are two type of advertisement system: open ads and blind ads. radio. an interest is aroused and keeps going in the mind of the prospective applicant. particularly when there exists an intensive labor shortage or there is dire need for filling in certain employment openings. newspapers. Normally service or junior level and technical positions in SIGMA PUMPS LTD but sometimes. television and so on. Such type of advertisement gives them an excellent choice of selection amongst a wide range of candidates. terms and conditions of employment and the qualifications required. is another source of manpower. When the organization requires quite a large number of workers at one time. the company. This is how an advertisement generates an encouraging response from quite a good number of candidates.Advertisement is the most popular source of recruitment. Job location must be stated. SIGMA PUMPS LTD mainly follows the basic and important contents of an effective classified advertisement include: They are specific about skills. senior officers are also recruited through this process.

In internet they mainly advertise in bdjobs.5. Name. They provide application instructions along with the electronic application format. Education and skills: The contents of this section are: Applicant’s educational background. Advantage of this source: Can attract a large pool of competent applicant.1 Job Application Blank: Job application blank is one kind of application format where information about recruits in a uniform manner. In internet SIGMA PUMPS LTD have their own online job application blank where applicants voluntarily input their personal details. At times too many applicants apply. Incase of this huge database helps them to manipulate the applicants’ pool quicker and faster. It is always advisable to avail of the services of a good recruitment advertising agency for selection or choice of media. . Here the details of the Job application blank are given bellow how it helps SIGMA PUMPS LTD recruiter to take any decision: Personal Information: The application blank of SIGMA PUMPS LTD begins with a request for personal data. 3. and telephone number. electronics. This format also helps them in building an interested applicants database.3.com and they have their own online application format/application blank in SIGMA PUMPS LTD website. SIGMA PUMPS LTD places electronic advertisements on websites. address.LTD. Disadvantage of this source: Advertisement is costly. gender.use of computers has gained considerable importance in the field of recruiting.3. father’s name. Can be used to access current labor market scenario. 3.5.1 Electronics computer Technology .Its Use in Recruiting: With the sophisticated scientific and technological developments taking place with greater rapidity all around. An influencing factor in the choice of media range could be the urgency of the need and tightness or looseness of labor markets. web sites and some other Medias.1. e-mail. nationality. SIGMA PUMPS LTD prefers the internet as one of the outsourcing recruiting media. date of birth. and marital status are kept for fill up. Different Media of Recruitment advertising An organization might advertise their vacancy though papers. bulletin boards.

More than any other part of the application blank. Organizational policies such as candidates should have a good background or some internal policies prefer only employing BUET persons for technical side. From this information. Degree with grades or division secured. Award (if any).Name and address of schools and colleges. SIGMA PUMPS LTD’s recruiting process is largely affected by their organizational and internal policy. For mid level and higher level they prefer to recruit experience people from the same industry. the skills section reveals the suitability of a candidate for a particular job. . attractive. Professional qualification and distinction achieved. for mid level and higher level they prefer to recruit experience people from the same industry influences the recruitment process a lot. Awards and Hobbies: The contents of this session: Membership (if any). Any training experience. for entry level of CSD (Customer Service Department) they prefer smart. EWU.6 Section Findings SIGMA PUMPS LTD recruits fresh graduates for entry level. social and professional organizations that are related to the job indicate the recruit’s concern about community and career. Purpose for evaluate this section: SIGMA PUMPS LTD also check this session. major courses completed. Languages known ability to read write and speak. Brief description of job responsibility Purpose for evaluate this section: Job seekers must frequently list their past jobs. duties and responsibilities also shows whether the candidate is a potential capable applicant. Years passed out. Purpose for evaluate this section: Education has been a major criterion in evaluating job seekers. Tenure service of each with dates. Questions about the special skills are also used to judge prospective employees. 3. A quick view review of the stated job title. Position title. good looking graduate and postgraduate persons of NSU. Hobbies (if any). the recruiter of SIGMA PUMPS LTD can tell whether the applicant is one who hops from job to job or is likely to be a long-service employee. Career Information: The contents of this session are: Name and address of the present and past Company and the nature of the business. Because it is an important issue to take any decision. Memberships in civic. Memberships.

7 Evaluation of the Source of Recruiting Process 3. and for critical skills and lower level position.In Application Blank there is no space for mentioning “Reasons for leaving each job” in career section. SIGMA PUMPS LTD places electronic advertisements on websites. Temporary workers/ Internee. Current aggressive marketing strategy requires more dynamic and energetic work force. the scope of promotion or placement in a new post is not possible in current structure. SIGMA PUMPS LTD prefer the internet as one of the outsourcing recruiting media.1 Barriers of Their System: The barriers of their system are: Organization structure of SIGMA PUMPS LTD is horizontally integrated.1. In SIGMA PUMPS LTD international recruiting is followed at corporate level. SIGMA PUMPS LTD mainly strongly advocate the use of “open” advertisement feel that this type of advertisement is most helpful in building company’s image and attracting company’s reputation particularly in tight labor markets when labor availability is scarce. They have their own online application formats in SIGMA PUMPS LTD website.bdjobs. They provide application instructions along with the electronic application format. Like other rival companies. External.7. . Competitors as source of manpower supply. SIGMA PUMPS LTD use mainly important and popular internal recruiting process from Present employees. and Advertising.1 Evaluation of the internal recruitment 3. In internet they mainly advertise in www. Sources of recruitment and methods of SIGMA PUMPS LTD as commonly in use can be classified into three major groups: Internal. 3. which SIGMA PUMPS LTD still requires badly. So. Educational Institution. Former Employees.7. Employee’s referrals/ recommendations. Market expansion in the intense rivalry among the competitors creates emergent recruitment in the industry.ins and Write – ins. SIGMA PUMPS LTD use mainly important and popular external recruiting process: The Unsolicited Sources – Walk . But according to standard procedure this international recruitment should be in all executive level. It helps SIGMA PUMPS LTD in gaining skilled employee.com. SIGMA PUMPS LTD recruits expertise in mid level and senior level offering huge remunerations and benefits which is unethical according to the standard system.

External recruitment especially in case of hiring experts from rival mobile companies helps SIGMA PUMPS LTD in flourishing quickly in the present market. which reduces training costs and time. In SIGMA PUMPS LTD.2 Benefit of Their System: The benefits of their system are: Externally recruited employee in SIGMA PUMPS LTD starts with a clean slate and has no internal political affiliation. SIGMA PUMPS LTD gains a group of loyal employees by posting the former employees of Milnars Pumps Ltd. 3.1 Barriers of Their System: The barriers of their system are: As an emerging organization in the mobile industry.7. which may slow the rapid expansion. SIGMA PUMPS LTD faces some qualified candidate problems from the new recruiter are recruited on employee referrals/recommendation.7. From temporary/intern pool. which helps it in flourishing smoothly. SIGMA PUMPS LTD always tries to recruits expert manpower. Hiring expertise manpower from rival companies causing greater financial risk in SIGMA PUMPS LTD. This source gives SIGMA PUMPS LTD the freedom to pick from a limited applicant. SIGMA PUMPS LTD can pick the most potential employee by their dexterity and skillfulness after working in the organization for a time being.Recently.7.7. external sources causing lower morale and commitment of current employees that are deprived of promotion opportunities. 3.2. . This source gives SIGMA PUMPS LTD a loyal and easily track able workforce.1.2 Evaluation of the External recruitment 3. This source causing heavy financial setback in its emerging way. 3.2 Benefits of Their System: The benefits of their system are: In the beginning. External source also causing culture and ego clashes between the old and new groups in SIGMA PUMPS LTD.2. SIGMA PUMPS LTD requires huge skilled and fresh manpower.

They will be wrong less often if they adapt a systematic approach to this task than if they rely on superficial hunches. It gives SIGMA PUMPS LTD a greater applicants pool from which it can select skilled and qualified candidates for fulfill its requirements.2 Benefit of Their system: The benefits of their system are: By advertisement on internet SIGMA PUMPS LTD can attract a large pool of competent applicant.0 CONCLUSION By its nature.3 Evaluation of Advertisement Recruitment 3. The risk of mistakes and the probable margin of error can be reduced by a systematic discipline of collecting and . So it is time consuming for them to find out valuable candidates among mass of application. 3.SIGMA PUMPS LTD always prefers external source as the means of recruitment.1 Barriers of Their System: The barriers of their system are: At times too many applicants apply. SIGMA PUMPS LTD don’t gives ads in any kinds of print media which apart them from getting staffs (Clerical. As it is on internet so people can apply according to their convenient time.7. SIGMA PUMPS LTD circulates their recruitment advertisements on their own website and on bdjobs. Electronic data processing through computer technology helps SIGMA PUMPS LTD by generating and providing with a flow of information and personnel data pertinent to recruitment needs and requirements.3. Both implicitly and explicitly.com. Human behavior predictions about the behavior of other people are fallible and all recruiters should have the humility to admit they will be wrong sometimes. The computer helps in finding the right person for the right job by identified a particular person’s qualification. experience to match with the specific job characteristics as already determined. 3. or next year.7.7. 4. secretarial and manual workers) for the employer. which is also barrier for potential candidates who are not frequently browsing internets. it involves making judgment and forecasts about how people will adjust to new work and how they are likely to behave next week. or next month. Recruitment and Selection is concerned with the future.3.

In Application Blank there is no space for mentioning “Reasons for leaving each job” in career section. They can follow internal advertises like bulletin board.0 RECOMMENDATION Recruitment and Selection is not only concerned with engaging a required number of people. . But requests for some personal data. For filling in senior positions like managerial. They are an important source.internal source of recruitment. In this way SIGMA PUMPS LTD can also improve and learn from earlier mistakes. They can also recruit other External Source like “Customers and Suppliers” because the advantage of this source is the candidate can be sized up in his/her natural environment. After the analysis of facts the following recommendations can be taken into consideration: SIGMA PUMPS LTD carryout job analysis to ascertain job description.weighing the relevant evidence. more specially with those skills that are becoming increasingly scarce. So they should update their Application Blank. It is not only a matter of satisfying a company’s present needs. address and telephone number are nearly universal. Requests for name. religion or national religion may lead to charges of discrimination. such as place of birth. executive. But they don’t follow any systematic way for skill analysis. supervisory and for highly specialized technical job openings. Monowar Assosiation. but also an activity that influences the shape of company’s future. notice displaying specific job title and qualification a candidate must possess. 5. Because many military personnel retire after a relatively early age and they prove to be quite fit and productive for any jobs of responsibility. job specification and job evaluation and make use of the process for their benefit. sex. they can use consultancy firm like Rapport. So they should carryout a systematic skill analysis for strong/better recruitment procedure. Eshna as a recruitment source. race. but also concerned with measuring their quality. SIGMA PUMPS LTD also can recruit from Retired Military Personnel. employee’s newspaper for employee referrals . The HR department of SIGMA PUMPS LTD must be able to show that these questions are job related or collect this information after the applicant is hired. Most application blanks begin with a request for personal data. In their job description they can also use this content “Hazards and hardships involved” that means whether the job open to any hazards or hardships.

Application Bank poorly written. It has greater benefit than the telephone or mail method. SIGMA PUMPS LTD use mail and telephone as a methodology for reference check. Initial screening should be done according to a preset guideline. SIGMA PUMPS LTD should devise a more attractive compensation and benefit plan to attract competent employees. If they don’t review their HRM practices and take corrective measures immediately. interest test. human aspects. . They can avoid this step as physical examination takes time. Avoiding the step will fasten the selection process. During screening SIGMA PUMPS LTD can consider following factors for rejected the applicant.SIGMA PUMPS LTD could use nationally circulated newspapers and job magazines along with website advertisement. In SIGMA PUMPS LTD they should follow international recruitment at all executive level. Provision for outstanding past performance and achievements. Too many job of short duration – changes of job in quick succession shows a person in poor records Frequent changes of residence (may be a result of changes) shows instability in the makeup of the applicant. This methodology will help SIGMA PUMPS LTD to cross-check the applicant’s authentication. intelligence or learning ability test. SIGMA PUMPS LTD requires a physical test for their candidates before employment. SIGMA PUMPS LTD should introduce personality test. SIGMA PUMPS LTD could use blind advertisement to avoid countless applications and intense public relation problems. aptitude test. excellent interpersonal skills should be included in the guideline. These Medias are widely circulated and cheap to the job seekers. not desired for the employment. This test has no relation with employment as is done only as a customary selection step. replete with misspelling discard at the first sight. SIGMA PUMPS LTD should undertake reengineering of the HRM system. Unemployment gaps in employment – through checking of the records will show some particular information. achievement and proficiency test systematically. Inadequacy of applicant’s experience and education. They could include personal visit for reference check methodology. SIGMA PUMPS LTD could arrange a small screening session just prior to the assignment of a practical problem like written test. Those with a recent separation and divorce – shows instability in the make-up of the applicant. they are likely to suffer the risk of stagnation.

D. Lesikar Raymond V. Marie E. BIBLIOGRAPHY Books 1. Sadat Salim (Executive. Decenzo. Flatley.A.) .. And Engr. Stephen P (2000). Inc. India. Mr.. References Interview with Engr. Prentice Hall. New Delhi. 2. Third Edition. 9th edition (International). S. HRD of Sigma Pumps Ltd. Chairman of Sigma Pumps Ltd. Personnel / Human Resource Management.A & Robbins. Mizanur Rahman.These recommendations may help SIGMA PUMPS LTD to improve its current recruitment and selection process. Basic Business Communication.2003. Reza (Managing Director of Sigma Pumps Ltd.). New Delhi: The McGraw-Hill Companies.