6 Months Industrial Training

MID TERM REPORT
PROJECT: ONLINE RECRUITEMENT SYSTEM & EXAMINATION

BY:
PANKAJ KUMAR(8261) RAHUL SHARMA(8273)

ONLINE RECRUITMENT SYSTEM
CONTENTS

1. ABSTRACT 2. INTRODUCTION 3. DESIGN PRINCIPLES & EXPLANATION 3.1. MODULES 3.2. MODULE DESCRIPTIOIN 4. PROJECT DICTIONARY 4.1. DATAFLOW DIAGRAMS 4.2. DATA DICTIONARY 5. FORMS & REPORTS 5.1. I/O SAMPLES

1. ABSTRACT

Now a days the necessity of executing things increasing rapidly in our daily activities. Technology plays a vital role in day-to-day activities. And this in turn made great changes in many work fields and out of them recruitment process is one that changed lot of colors in their systematic approaches. The computer based recruitment system is to replace manual operations of recruitment of an IT company. As recruitment is a round the year activity involving thousands of candidates a need has been felt to operations. Applications are collected in a prescribed

automate the entire

format and checked for eligibility. All eligible candidates are sent Admit cards for the selection test. The test in three areas-Aptitude ,Verbal and technical skills. The results are compiled and presented to management to decide the cut-offs for

interviews. Based on the selection criteria decided by management interview letters are generated. The system should provide for queries and

management reports during the recruitment process.

Verbal Ability 3.Technical Test The results are compiled and presented to management to decide on cut-offs for interview. . Also details of candidates called for interview are prepared for the interview board. Applications are collected in a prescribed format and checked for eligibility. Based on the selection criteria decided by the management.Aptitude Test 2.2. The system should provide for queries and management reports during the recruitment process. The test is in three areas: 1. As recruitment is a round the year activity involving thousands of candidates a need has been felt to automate the entire operations. INTRODUCTION Online Recruitment system is to replace manual operations of recruitment of an IT company. the qualified candidates are called for the interview. All the eligible candidates are sent an automated message (just like Admit Card) for the selection test. Recruiting Recruiting is defined as persuading someone to work for a company or become a new member of an organization.

Conducting examination.  Dramatically reduce paper work and administrative work.  Increase the quality and quantity of applicants applying for vacancies. 8. 7. 5.Selecting the applicants.  Offer immediate cost savings on recruitment with substantial long term saving over a prolong period.Preparing details for interview board.Objectives of Online Recruitment System  Provide an innovative.Generating Admit Card 4. 3. 1. .Selecting candidates for interview. 6.Generating Interview letters.Calling for the applicants. For recruiting thousands of candidates.Compiling results. Introduction to existing system In the existing system all the activities are done manually. cost efficient and effective recruitment system.  Streamline the recruitment process and reduce the corporate¶s overall recruitment cycle. the physical system have the following steps. 2.

 As the examination is online the evaluation process is simplified to a great extent. The three spheres in which the exam is being conducted have the respective database of questions. In order to overcome this we must develop a solid platform for an online recruiting solution that can be rapidly customize and deployed to meet the specific needs of each client. Using the advanced technology the recruitment cell must provide efficient system so that it reduces the paper work and administrative risks. Proposed System We are proposing to computerize all the tasks involved.  The examination is being conducted online.In the existing system all these activities are done manually. It takes lot of time to recruit candidates. . Even the chance of a roll number not being issued to a candidate is minimized. The recruitment board must provide an innovative. cost efficient and effective recruitment system. We go about the following way. Every organization should have a separate recruitment cell.  Admit card generations now devoid of any mistakes. The roll numbers assigning is done efficiently by maintaining a database so that there is no chance of the same number being assigned to different applicants. The candidates take the examination online within the time constraints after which the page automatically closes.

 With the database of the results being maintained it is very easy to generate a range of statistics necessary to put to candidates in different categories.  Based on the categories the details pertaining to the students can be retrieved from the database which we maintain for the students and this can be forwarded to the interview board. .

 If the information is found correct then the candidate is provided with Id and password. This process is accomplished online by allowing the interested candidates to provide the related information of them. . MODULES Overall Description of Online Recruitment System  Registration  Administration  Operator  Company 3.  The information provided by the candidate is verified to check whether it fits the criterion that has been put forth.2. The candidates who are interested can logon to the website and apply online.3.1. Recruitment cell advertises for the post in various websites and asks the applicants to submit their details and post their CV¶s on or before a fixed date.  First the candidates log on to the website and fill the application form.  If the information is found to be invalid say the degree possessed by the candidate does comply with that demanded by the board then the application process is stopped by terming invalid candidate. DESIGN PRINCIPLES & EXPLANATION 3. MODULE DESCRIPTION Registration This module involves the fulcrum part of laying a foundation for the whole process by registering the aspiring candidates.

. Once the candidate takes all these steps then his registration can be termed as successful. some tips are provided for the benefit of the aspirant. name and venue of examination. The stated steps form the core of the registration process. Subsequently an admit card is generated that plays host to the information like candidate ID no. the date of exam. Also.  The candidate by logging on with the ID and password allocated can get the information and instructions related to the exam.  The admit card is mailed to all eligible candidates. .

He is the one who has the authority to make the major decisions concerning the recruitment process. So. .  He is the one who decides on which different spheres are the candidates to be examined.  He is in charge for appointing the operators required to carry forward the process.  He decides the cut-off limit for the candidates that have under taken the test. He can be regarded as the driving force behind the whole process.  He is the one who fixes the date of exam.  He decides on the number of candidates that can be selected. He can be compared to sailor of ship that is whole recruitment process in this case. practically makes all the important decisions without actually doing too much.Administration This module mainly constitutes of the person in charge of the whole process that is the person who is at the helm of the affairs.  He is responsible for setting the criterion for the candidates to be examined.

Then in accordance with the criteria the test is conducts in the desired modules. He can be considered as the examination controller.  Complying with the standards laid by the company the candidate is tested in the required spheres. . It can be said that the operator is the potential workhorse of the complete process.  The list of selected candidates is then forwarded to the company.  He decides the questions that are to present in the question paper.Operator He is the aspect responsible for the test that is being conducted.  He decides the overall structure of each part of the question paper. He is appointed by the administrator. Company These are the clients of our web portal.  The companies list the openings. He is the aspect from whom the major work is being accepted.  The result of the exam conducted is intimated to the companies.  He watches over the test and is responsible for the evaluation.  The specifications and the qualifications that the company desires in job aspirants. Whenever some company has some openings they list those openings on our website.  He is responsible for making the list of the final selected candidates.  He categorizes the candidates depending upon the marks obtained and the cut-off limit set.

The aim here is to develop an interface through which two ends can meet.Project goal The goal is to introduce a hybrid replacement from the age old manual recruitment process. To create an effective and efficient system capable of smoothening up the whole setup. The ends being the job aspirants and the job providers. .

flow of control. A DFD is composed of: 1. The DFD drawn first at a preliminary level is further expanded into greater details: The context diagram is decomposed and represented with multiple bubbles Each of these bubbles may be decomposed further and documented as more detailed DFD s.4.1. 2. DATAFLOW DIAGRAMS Data flow diagrams represent the flow of data through a system.Transformation or process of data shown by named bubbles.Data movement shown by tagged arrows. 3.Sources and destination of data represented by named rectangles. The DFD is intended to represent information flow but it is not a flowchart and is not intended to indicate decision-making. It may be further refined at preliminary design stage and is used as mechanism for creating a top level structural design for software.Static storage or data at rest denoted by an open rectangle that is named. . loops and other procedural aspects of the system. 4. PROJECT DICTIONARY 4. DFD is a useful graphical tool and is applied at the earlier stages of requirements analysis. Explanation DFD s.

VALIDATES REGISTR ATION ADMINISTRATO R APPOINTS REGIS INFO CANDIDATE SETS UNDERTAKES OPERATOR DECLARES TEST RESULT DATA COMPANY .

NAME CANDIDATE PASSWORD TEST MODULE ADMIT CARD STU-ID REGISTRATION TESTDATE QUALIFICATION TEST LETTER DATASTORED CANDIDATE DATABASE .

ADMINIST RATOR-ID OPERATOR APPOINTS ADMINISTRATOR MAKES MAINTAINS MAJOR DECISIONS OP.DATABASE .

LIST CANDIDAT ES -LIST SPECIFICATI ONS GETS PROVIDES COMPANY ISSUES ARE STORED OFFER LETTERS ED SELECTED CANDIDATES SPECIFICATIONS .

OPERATOR VALIDATIO N QUESTIONS PASSWORD PREPARES RESULTS OPERATOR EVALUATES PROVIDES REFERS DETAILED STATUS RESULT DATABASE .

CANDIDATE PASSWORD RESULT INVALIDATE STUDENTID TEST PROVIDER QUESTIONS DATABASE .

DATA DICTIONARY DATA FLOW DIAGRAMS Database Tables .4.3.

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FORMS & REPORTS 5.5. I/O SAMPLES .1.