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6 Months Industrial Training

MID TERM REPORT


PROJECT: ONLINE RECRUITEMENT SYSTEM & EXAMINATION

BY:
PANKAJ KUMAR(8261) RAHUL SHARMA(8273)

ONLINE RECRUITMENT SYSTEM


CONTENTS

1. ABSTRACT 2. INTRODUCTION 3. DESIGN PRINCIPLES & EXPLANATION 3.1. MODULES 3.2. MODULE DESCRIPTIOIN 4. PROJECT DICTIONARY 4.1. DATAFLOW DIAGRAMS 4.2. DATA DICTIONARY 5. FORMS & REPORTS 5.1. I/O SAMPLES

1. ABSTRACT

Now a days the necessity of executing things increasing rapidly in our daily activities. Technology plays a vital role in day-to-day activities. And this in turn made great changes in many work fields and out of them recruitment process is one that changed lot of colors in their systematic approaches. The computer based recruitment system is to replace manual operations of recruitment of an IT company. As recruitment is a round the year activity involving thousands of candidates a need has been felt to operations. Applications are collected in a prescribed

automate the entire

format and checked for eligibility. All eligible candidates are sent Admit cards for the selection test. The test in three areas-Aptitude ,Verbal and technical skills. The results are compiled and presented to management to decide the cut-offs for

interviews. Based on the selection criteria decided by management interview letters are generated. The system should provide for queries and

management reports during the recruitment process.

2. INTRODUCTION

Online Recruitment system is to replace manual operations of recruitment of an IT company. As recruitment is a round the year activity involving thousands of candidates a need has been felt to automate the entire operations. Applications are collected in a prescribed format and checked for eligibility. All the eligible candidates are sent an automated message (just like Admit Card) for the selection test. The test is in three areas: 1.Aptitude Test 2.Verbal Ability 3.Technical Test The results are compiled and presented to management to decide on cut-offs for interview. Based on the selection criteria decided by the management, the qualified candidates are called for the interview. Also details of candidates called for interview are prepared for the interview board. The system should provide for queries and management reports during the recruitment process. Recruiting Recruiting is defined as persuading someone to work for a company or become a new member of an organization.

Objectives of Online Recruitment System

 Provide an innovative, cost efficient and effective recruitment system.

 Increase the quality and quantity of applicants applying for vacancies.

 Offer immediate cost savings on recruitment with substantial long term saving over a prolong period.

 Dramatically reduce paper work and administrative work.

 Streamline the recruitment process and reduce the corporates overall recruitment cycle.

Introduction to existing system In the existing system all the activities are done manually. For recruiting thousands of candidates, the physical system have the following steps.

1.Calling for the applicants. 2.Selecting the applicants. 3.Generating Admit Card 4.Conducting examination. 5.Compiling results. 6.Selecting candidates for interview. 7.Generating Interview letters. 8.Preparing details for interview board.

In the existing system all these activities are done manually. It takes lot of time to recruit candidates. In order to overcome this we must develop a solid platform for an online recruiting solution that can be rapidly customize and deployed to meet the specific needs of each client. Every organization should have a separate recruitment cell. The recruitment board must provide an innovative, cost efficient and effective recruitment system. Using the advanced technology the recruitment cell must provide efficient system so that it reduces the paper work and administrative risks. Proposed System We are proposing to computerize all the tasks involved. We go about the following way.

 Admit card generations now devoid of any mistakes. The roll numbers assigning is done efficiently by maintaining a database so that there is no chance of the same number being assigned to different applicants. Even the chance of a roll number not being issued to a candidate is minimized.

 The examination is being conducted online. The three spheres in which the exam is being conducted have the respective database of questions. The candidates take the examination online within the time constraints after which the page automatically closes.

 As the examination is online the evaluation process is simplified to a great extent.

 With the database of the results being maintained it is very easy to generate a range of statistics necessary to put to candidates in different categories.

 Based on the categories the details pertaining to the students can be retrieved from the database which we maintain for the students and this can be forwarded to the interview board.

3. DESIGN PRINCIPLES & EXPLANATION 3.1. MODULES Overall Description of Online Recruitment System  Registration  Administration  Operator  Company 3.2. MODULE DESCRIPTION

Registration

This module involves the fulcrum part of laying a foundation for the whole process by registering the aspiring candidates. This process is accomplished online by allowing the interested candidates to provide the related information of them. Recruitment cell advertises for the post in various websites and asks the applicants to submit their details and post their CVs on or before a fixed date. The candidates who are interested can logon to the website and apply online.

 First the candidates log on to the website and fill the application form.

 The information provided by the candidate is verified to check whether it fits the criterion that has been put forth.  If the information is found to be invalid say the degree possessed by the candidate does comply with that demanded by the board then the application process is stopped by terming invalid candidate.  If the information is found correct then the candidate is provided with Id and password.

 Subsequently an admit card is generated that plays host to the information like candidate ID no., the date of exam, name and venue of examination.  The admit card is mailed to all eligible candidates.  The candidate by logging on with the ID and password allocated can get the information and instructions related to the exam. Also, some tips are provided for the benefit of the aspirant. The stated steps form the core of the registration process. Once the candidate takes all these steps then his registration can be termed as successful.

Administration

This module mainly constitutes of the person in charge of the whole process that is the person who is at the helm of the affairs. He is the one who has the authority to make the major decisions concerning the recruitment process.  He is responsible for setting the criterion for the candidates to be examined.  He is the one who decides on which different spheres are the candidates to be examined.  He is the one who fixes the date of exam.  He is in charge for appointing the operators required to carry forward the process.  He decides the cut-off limit for the candidates that have under taken the test.  He decides on the number of candidates that can be selected.

So, practically makes all the important decisions without actually doing too much. He can be regarded as the driving force behind the whole process. He can be compared to sailor of ship that is whole recruitment process in this case.

Operator He is the aspect responsible for the test that is being conducted. He can be considered as the examination controller. He is appointed by the administrator.  He decides the questions that are to present in the question paper.  He decides the overall structure of each part of the question paper.  He watches over the test and is responsible for the evaluation.  He categorizes the candidates depending upon the marks obtained and the cut-off limit set.  He is responsible for making the list of the final selected candidates. It can be said that the operator is the potential workhorse of the complete process. He is the aspect from whom the major work is being accepted.

Company These are the clients of our web portal. Whenever some company has some openings they list those openings on our website. Then in accordance with the criteria the test is conducts in the desired modules.  The companies list the openings.  The specifications and the qualifications that the company desires in job aspirants.  Complying with the standards laid by the company the candidate is tested in the required spheres.  The result of the exam conducted is intimated to the companies.  The list of selected candidates is then forwarded to the company.

Project goal

The goal is to introduce a hybrid replacement from the age old manual recruitment process. To create an effective and efficient system capable of smoothening up the whole setup. The aim here is to develop an interface through which two ends can meet. The ends being the job aspirants and the job providers.

4. PROJECT DICTIONARY 4.1. DATAFLOW DIAGRAMS Data flow diagrams represent the flow of data through a system. A DFD is composed of: 1.Data movement shown by tagged arrows. 2.Transformation or process of data shown by named bubbles. 3.Sources and destination of data represented by named rectangles. 4.Static storage or data at rest denoted by an open rectangle that is named. The DFD is intended to represent information flow but it is not a flowchart and is not intended to indicate decision-making, flow of control, loops and other procedural aspects of the system. DFD is a useful graphical tool and is applied at the earlier stages of requirements analysis. It may be further refined at preliminary design stage and is used as mechanism for creating a top level structural design for software. The DFD drawn first at a preliminary level is further expanded into greater details: The context diagram is decomposed and represented with multiple bubbles Each of these bubbles may be decomposed further and documented as more detailed DFD s. Explanation DFD s.

VALIDATES

REGISTR ATION

ADMINISTRATO R

APPOINTS REGIS INFO

CANDIDATE
SETS UNDERTAKES

OPERATOR

DECLARES

TEST RESULT

DATA

COMPANY

NAME

CANDIDATE
PASSWORD TEST MODULE

ADMIT CARD

STU-ID REGISTRATION TESTDATE QUALIFICATION TEST LETTER

DATASTORED CANDIDATE DATABASE

ADMINIST RATOR-ID

OPERATOR

APPOINTS

ADMINISTRATOR

MAKES

MAINTAINS

MAJOR DECISIONS
OP- DATABASE

LIST CANDIDAT ES -LIST

SPECIFICATI ONS

GETS

PROVIDES

COMPANY

ISSUES ARE STORED

OFFER LETTERS
ED

SELECTED CANDIDATES

SPECIFICATIONS

OPERATOR VALIDATIO N

QUESTIONS

PASSWORD

PREPARES

RESULTS

OPERATOR

EVALUATES

PROVIDES REFERS

DETAILED STATUS

RESULT DATABASE

CANDIDATE

PASSWORD

RESULT

INVALIDATE STUDENTID

TEST

PROVIDER

QUESTIONS DATABASE

4.3. DATA DICTIONARY DATA FLOW DIAGRAMS Database Tables

5. FORMS & REPORTS 5.1. I/O SAMPLES