On-The-Day Wedding Coordination Contract

In order to ensure that the coordinator will be able to fulfill her responsibilities indicated in this contract, the client/s must be able to fill out the forms below no later than two weeks before the wedding date. Form#1: Client/s Information
Bride’s Name _____________________________ Address _____________________________ _____________________________ E-mail Address _____________________________ Telephone Landline: ____________________ Mobile: ______________________ Groom’s Name _____________________________ Address _____________________________ _____________________________ E-mail Address _____________________________ Telephone Landline: ____________________ Mobile: ______________________

Form#2: Event Information
Wedding Date: _____________________ Number of Guests □ 0-50 □ 50-100 □ 150-200 □ 200-250 □ 250-300 □ 300+

________________________________________________________________________________ Form#3: Vendor/Supplier Information
Ceremony Location ____________________ Time ________________________________ Contact Info __________________________ Officiant ____________________________ Contact Info __________________________ Ceremony Musicians____________________ Contact Info __________________________ Clothing Rental _______________________ Contact Info __________________________ Florist _______________________________ Contact Info __________________________ Video and Photo _______________________ Contact Info __________________________ Transportation ________________________ Contact Info _________________________ Reception Location ____________________ Time ________________________________ Contact Info __________________________ Bakery ______________________________ Contact Info __________________________ Caterer ______________________________ Contact Info __________________________ DJ or Band ___________________________ Contact Info __________________________ Host ________________________________ Contact Info __________________________ Photo booth ___________________________ Contact Info __________________________ Others _______________________________ Contact Info __________________________

________________________________________________________________________________ Form#4: List of Entourage
Principal Sponsors Name Contact Number

Secondary Sponsors Name Maid of Honor: Best Man: Contact Number Flower Girls and Ring Bearers Name Contact Number .

toasting glass & serving set based on your instructions. • The coordinator will facilitate the wedding ceremony. • The coordinator will be prepared to meet any emergency situation that may arise. • As per your instructions. *Upon choosing PayPal. place cards. • Payment of 75% of the contract amount is due two weeks prior to your wedding date. the coordinator will provide full assistance to the client/s. o Check for any items necessary to properly conduct the ceremony. Payment Amount • The following contract amount does not include travel expenses to the ceremony and reception locations listed on page one (1) of this contract. 000. • The coordinator will turn-over of any personal or rented items to their owners. mints. 000. family members & special guests. o Place table names. guests and entourage: from the agreed call time on the day of the wedding until the wedding reception ends. o Coordinate entertainment and all announcements/events during reception. Payment Policy • The coordinator accepts cash. • The coordinator will ensure that vendors/suppliers will be paid accordingly. the coordinator will be available in person or by telephone during the entire wedding day to manage and assist the vendors with any inquiries or situations related to your event.00) deposit will be refunded within 60 days of written notice. The said down payment is non-refundable. Contract Amount: PHP_________________ Non-refundable Deposit 75% Payment 25% Payment Transportation Allowance PHP2. • A down payment of Two Thousand Pesos (PHP 2. • The coordinator will manage the wedding party. A personalized payment plan can be arranged. o Properly line up processional and cue musicians.00) should be made at contract signing. o Make sure that all members of the wedding party are present and picture perfect.The coordinator will also need the following documents from the client/s: • Guest list (one week before the wedding date) • Seat plan (one week before the wedding date) • Floor plan for the reception (one week before the wedding date) • Photos of the Principal Sponsors (one week before the wedding date) • Program for the Reception (at least one week before the wedding date) • Menu (one week before the wedding date) Services Provided (On-The-Day Wedding Coordination) • On your wedding day. Should the coordinator be . This is a deposit to hold your date on the calendar. energy bars. • The remaining 25% of the contract balance is due at the end of your wedding. • The coordinator will oversee the reception proper.00) for every 10% over your original estimated guest count. etc. The Cost Increase is One Thousand Pesos (PHP1. the PayPal Fee will be shouldered by the client/s. • The coordinator will organize & distribute all person flowers to wedding party. • The coordinator shall provide a Bridal Emergency Kit – aspirin. 000. personal check.00 Date Paid: Date Paid: Date Paid: Date Paid: Refund Policy Should the wedding be canceled or postponed. Transportation Allowance will be determined and agreed upon by both parties before the contract is signed. favors. families. • This price may increase if the number of estimated guests increases by more than 10% of your estimate provided on page one (1) of this document. or PayPal. 000. sewing kit. 100% of any money paid to the coordinator less the Two Thousand Pesos (PHP2. • The coordinator will ensure that the décor setup at the ceremony and reception sites is presentable and picture perfect.

Attire The coordinator and her staff will dress in appropriate attire for your wedding be it a black-tie affair or an outdoor BBQ. display. Internet. The decision to use assistants is at the sole digression of the coordinator. Freebie/s The coordinator has the discretion to offer (or not) freebie/s to her client/s. understood & agreed to the coordinator’s policies and terms listed in this contract. These assistants will abide by all terms of this contract. advertisement. *Sign over printed name.00) deposit will be refunded within 60 days from your wedding date. publication. The client/s may or may not take advantage of the freebie/s if ever offered. Display Rights The coordinator reserves the right to use photos from your event for promotion. the coordinator will provide assistants in order to fulfill this contract. 000. Assistants Should your wedding require it. Client ________________________________ Client ________________________________ Coordinator ___________________________ Date __________________ Date __________________ Date __________________ . ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ The undersigned have read. 100% of the money paid to the coordinator less the Two Thousand Pesos (PHP2. etc. The cost of said assistants is included in your contract amount. 2012. Any expenses for the freebie/s offered will be shouldered by the client/s.unable to perform any of the specified tasks outlined on page three (3) of this contract. The undersigned will have the coordinator and her team as their official onthe-day wedding coordination staff for their wedding which will take place on ______________.