Do’s and Don’ts for General Conduct DO’s Do.1.

Always remember that you are duly compensated for your services through salaries, allowances, perks etc. out of the public exchequer. As such, you are a public servant as incorporated under the Prevention of Corruption Act, 1988 and also under the Indian Penal Code, 1860. Always keep in mind that as a public servant, you are to perform public duties and enhance public well-being only. Always appreciate that as a public servant you are answerable for any suspected malafide action on your part. As such, distinguish between Malafide and Bonafide actions or decisions. Bonafide is what is done in good faith, i.e. done with due care and attention. Malafide is an act of guilty mind. Understand the implications of the words - Conduct, Misconduct and Criminal Misconduct. Briefly, Conduct means the general and uniform behaviour that is expected of a public servant by the employer. Misconduct attracts departmental action against the public servant, charged with it. Criminal misconduct means misconduct as defined in Section 13 of the Prevention of Corruption Act, 1988, which also amounts to an offence under the Indian Penal Code. A public servant charged with criminal misconduct is proceeded criminally, in the competent Court of Law. Some examples of criminal misconduct are - demanding or accepting bribe by public servants, show of undue favour causing wrongful loss to the organisation and/or wrongful gain to the individual(s)/agency(S); joining in criminal conspiracy with colleagues/subordinates and others to cause undue favour as aforestated, forging of documents/reports; possession of assets/properties in cash or kind or both disproportionate to the known/legal sources of income etc. Spread the message that corruption and malpractices by public servants directly or indirectly cost the country heavily as they are discriminative in nature, and as such are violative of Article 14 of the Constitution of India, which provides for "Equality before Law" and "Equal Protection of Law". Do your best to combat corrupt practices and wilful violation of the prescribed Rules, Procedures and Systems by your subordinates and colleagues as Good Citizens of India. Do a periodical self-assessment or self-analysis of yourself as a public servant, a good citizen and a vigilant professional and also about what others think and talk of you. Do understand that Liberalisation of the economy does not imply liberalisation of corruption. Liberalisation and corruption often go together, as amply demonstrated in some advanced as well as third world countries. To ensure speedy decisionmaking in the new environment, make specific suggestions for liberalisation of cumbersome rules and procedures and then function within the framework of these rules. Always remember that you are an employee of NPCIL the only nuclear power utility in the country. In whatever you do, or have to do, please keep not only the NPCIL flag flying high, but take it further to commanding heights.

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Always keep in mind the NPCIL Vision, Mission and Objectives. Each and every employee of the organisation has to contribute his/her best through highest standards of integrity, dedication, commitment, competence and impartiality in a free, fair, fearless and dispassionate manner. Create a "vigilance friendly" environment in the organisation, through your own positive, transparent, fair and timely actions. You can make vigilance altogether redundant, thereby. Be cost-conscious, cost-effective and plug all pilferage, wastes and leakages, to be really competitive. Initially, such actions may irritate, but in the long run these pay handsomely. Take prompt and firm action to bring the corrupt to book. This will enhance the moral health of the organisation, give extra impetus to the honest and keep the corrupt few under constant pressure. Those on the fence will jump over to your side. Remember always that as managers, your duties are to manage men, money, materials, machines and methods in an economic, efficient, effective, excellent and equitable manner. Ones actions and decisions in official matters and dealings should be such, as a person of ordinary prudence would usually take in ones own personal business affairs. Keep your image both in public and in the organisation as that of an honest, just, reasonable, fair and friendly public servant. Observe normal courtesies in dealings with the public, subordinates and colleagues. Always take prompt action to redress the complaints or grievances of the people, wherever possible. If you have to say no to somebody, say the same very politely, but firmly. Every officer having supervisory functions is a vigilance officer in respect of persons under his/her charge and the Conduct Rules enjoins upon him/her to take all possible steps to ensure the integrity and devotion to duty of the employees under his/ her control and authority. Acquaint yourself well with the basic law of the land, respect the laws and observe them, both in letter and spirit. Remember that ignorance of law cannot be an excuse. Infringement or violation of any law could result in departmental action, apart from other proceedings under the law violated e.g. laws relating to prohibition, bigamous marriages, taking or giving dowry, drug addiction, giving or taking of bribes etc. Fami!iarise yourself with the rules, regulations, policies, guidelines, procedures, practices and functions prescribed by your organisation. If there are no written instructions or procedural guidelines about certain types of work/functions to be performed in your unit and the same are being carried out as per certain practices, it would be desirable to make a humble beginning to streamline those through written procedures. It would definitely help the new entrants to your unit to perform his/her duties properly. This will also help in sharing of accountability on individual decisions. Remember that you cannot escape the accountability tomorrow, by evading it today.
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tender committee. gently. The minutes should be circulated to all concerned positively within a week of holding such meetings. at various levels and the company expects the officers to use the discretionary powers judiciously. Do.39. CR1 case or other such cases. The disclosures made or permission obtained at appropriate time. emergent requirements. Do. behave cogently. Please record your reason for a particular advice or decision in the file as logically and as clearly as possible. Do. Do. Do. Behave with others the way you expect others to behave with you. house etc. at the conclusion of the meeting and signed by all the members.35. a committee may be constituted to evaluate.Do. Such committee is to assist you in taking a proper decision. amply. daughter or any member of your family or any other close relative accepts an employment with any private firm with which you have official dealings or with any firm having official dealings with the Company. but also prevents inferior quality in works/supplies. Do. Do.41.37. from the company. Do. . Wherever practicable. disposals etc. Every employee is required to maintain absolute integrity at all times.30.. refer such matter or contract to your official superior. within one month of the transaction. unless there is clear evidence of abuse or misuse of such powers in a malafide way. under the Conduct Rules. so. if you are faced with any allegations of corruption.40. as required under the Conduct Rules. If you are not the Competent Authority. Do.29. recruitment/promotion committee etc. Existence of such contemporary record is your safest insurance against Vigilance. reasons for the use of discretion in a particular case. Please make surprise and periodical visits to work sites. the minutes of 3 of 7 such committee meetings should be recorded immediately. you should comply with the requirement of permission or intimation under the Conduct Rules. preferably within 48 hours of the conduct of such meetings. wherever you consider it necessary. Please submit the Annual Immovable Property Return as on 1st January of that year. Vigilance would not question the use of such discretionary powers. The Conduct Rules are the uniform guidelines and are not only for keeping the management informed about the personal acquisitions. purchase etc. Obtain prior sanction of the Competent Authority if such transaction is with a person or firm having official dealings with you.33. Do. On the spot recording of inconsistencies. Do. Proper caution should be taken in the exercise of discretionary powers and as far as practicable. bring your record notes to the immediate notice of the Competent Authority for information and approval on ex post facto basis. the responsibility for the final decision rests on you Some deviations from the laid down procedures might have to be made occasionally. Hence decide on what you think is right and stick to it.42. kindly record the nature of emergency and the reasons for deviations logically and systematically. and change fast.38. the employment may be accepted provisionally. Whereas each member of such a committee is jointly and severally responsible for its recommendations. Every employee is required to submit a statement of his Immovable and Movable property on his first appointment. The schedule of Delegation of Powers (D0P) confers discretion on the officers. of the employees: but are also meant for their protection against allegations made by unscrupulous persons. subject to the permission of the Competent Authority. Delay in writing minutes of the negotiating committee. if any. Please make sure that your statement has reached the Competent Authority and you have obtained the acknowledgment for the same. But if you do so. due to sudden. would provide you protection against unnecessary allegations at a later date. in a particular manner should be recorded.34. notwithstanding the fact that the return may be a Nil one. Even if you have taken advance for the purchase of car. cheerfully and boldly.25. Sometimes. Intimate the Prescribed Authority about all transactions of Immovable Property before entering into such transactions. Keep this acknowledgment safely and securely with you. Wherever son. It might save you from some possible future embarrassments.28. stop thinking and start acting. The element of "surprise" is as essential as advance planning of visits on periodical basis. The inner-most expectation of every human being is the "craving to be appreciated".27. but when the time of action comes.31. so that in case there is any point of ambiguity.32.24. instead of trying to pass on the responsibility to others. Appointment of a committee does not amount to abdication of your responsibility as the Competent Authority. Obtain prior sanction of the Competent Authority if such transaction is with a person or firm having official dealings with you. Do. 4 of 7 Do. friendly. Keep a good conscience and stick to it.26. keeps the subordinates not only on their toes. trusted and befriended by all. Do. Think well before acting. other irregularities and pilferage. Do. Follow scrupulously the Conduct Rules / Standing Orders as laid down for the employees. for action is the expression of your thoughts. Always date your initials or signatures fully. Make it a habit to record the minutes of a meeting at the earliest possible. Do. negotiate. Where the acceptance of the employment cannot await the prior permission of the Competent Authority. If you or any of your relatives is interested in any case or in a contract or in any other matter connected directly or indirectly with your official duties. Please remember that possession of assets disproportionate to your known/legal sources of income is an offence and your property return is going to help you tremendously. It is a constant friend and will never let you down. admit the same gracefully. gives scope for suspicion that some manipulations might be taking place. stores etc.43. Encourage your subordinates to do their best. Do. If you want to effect change. apply for the previous sanction of the Competent Authority. kindly. Whenever you are departing from the existing instructions or taking recourse to emergency measures or situations. the same could be clarified by the concerned members at the time of signing. Do. Good behaviour is an important tool to success. purchase committee. you may commit errors. In respect of powers vested in you under the DOP. A man of integrity will never listen to any plea against conscience and is always accepted.36. believed. to check works in progress. encouragement is the best tool.. Do. Report all transactions of movable property beyond the prescribed value to the Prescribed Authority.

60. before giving sanctions. lest vested interests should grow. Always obtain the previous sanction of the Competent Authority before you participate in a radio broadcast or contribute any article or write any letter.54. Always obtain the previous sanction of the Competent Authority before you own wholly or in part.4. Ensure that all procedures have been followed by referring to the check list: this small step will save you a lot of subsequent botheration. Even if you are permitted by your personal law to marry while your spouse is living.9. Follow scrupulously all laid down procedures: this will go a long way in eliminating malpractices. Do. as the bill was prepared by the Private Secretary. any newspaper or periodical or conduct or participate in the editing. Give job rotation to those who are on sensitive desks/positions atleast once in 3 years.11. Regard Vigilance man as your friend. but also your private life and dealings. which places him/her under pecuniary obligation to any person with whom he/she has or is likely to have official dealings. Don't. Don’t delay the decisions and/or movement of files. Do not engage or participate in any demonstration involving incitement to an offence. These should be submitted carefully. Every employee should avoid monetary transactions either directly or through members of his/her family. it is an effective method of preventive vigilance. Do. Don't. Don't. Don’t be arbitrary and illogical in your decisions. Avoid habitual indebtedness. get the approval of Competent Authority.50. Do. Do not unjustifiably put up proposals to higher authorities if the case can be disposed of at your level.44. problems start where vigilance ends. Don’t mix with the contractors and suppliers having dealings with you or your Company and also do not accept hospitality. Do not forget to conduct yourself in a manner which enhances the image of the company. Do. under the delegation. In case any deviation is considered necessary in Corporations interest. Do. Avoid seeking and/or receiving cash donations and advertisements from the Corporations contractors/suppliers etc. Dispose of cases promptly. Pay surprise and frequent visits to the places visited by the public: it will give you a good feedback of the happenings. you are liable to be proceeded against for breach of Conduct Rules. Go into antecedents of such firms wherever required.57.10.56.45. Do.13.53.55. DON’Ts Don't. Don't. Prepare a short check list of all essential procedures and. and could result in avoidable complaints.14. he! she attracts provisions of Conduct Rules. impartially and without undue haste. Do not be negligent or lack in devotion to duty at any time. if you are found in an intoxicated state in a public place. not of Vigilance Department alone. Don’t sign the minutes or any other documents backdated. For example. Even innocent delays create suspicion in the mind of the people. if any employee exhibits lack of devotion to duty or negligence. Barring bonafide mistakes or errors of judgement.61. Do. Dont deal with firms which do not give full and complete address or detailed particulars. Do intensive monitoring of unusual delays and disposal of files of your department.6. Don't. Delay creates doubt and breeds corruption.3.1. This may or may not achieve the desired objective. Don't. about your integrity. Do. Parliament or State Legislature. Otherwise it can create suspicions in the minds of public. Do not fail to be fully conversant with the powers delegated to you under Delegation of Powers. The decisions should be justifiable on all counts. This covers not only your actions in your official capacity and position. either in your own name or anonymously. Don't. particularly while on tour. Do not mix up your personal and official business as far as possible.7. Don’t delay submission of your TA Bills.2. Do indicate to the Management. Do. Keep a quiet watch over the style of living. publication or management of any newspaper or periodical.59. you would be violating the Conduct Rules by such marriage. Do. Don't. is not acceptable.51.47. but can certainly land you in difficulties during interrogation. Do. Keep on assessing the strength and weaknesses of the Internal Control Mechanism: this is the surest way to reduce malpractices.5.52.48. Remember. Remember always that vigilance is the function of all employees having supervisory responsibility. 5 of 7 6 of 7 . Do. Do not without previous permission of the Competent Authority give evidence in connection with any inquiry other than judicial or departmental enquiry or enquiry before an authority appointed by Government. Do.58. Any excuse that wrong Daily Allowance has been claimed. unless you have taken written permission of the Competent Authority and that such a marriage has also got legal sanction. Don't. Verify bonafides of the firms which furnish addresses like "C/o Post Box No Do not be bigamous. if any member of your family is engaged in a trade or business or owns or manages an insurance agency or a commission agency. types of visitors etc. of the employees posted on sensitive desks/areas/posts. Do. pseudonymously or in the name of any other person to any newspaper or periodical. Don't. your colleagues and subordinates.Do. in the event of a vigilance case later. philosopher and guide and extend him your whole-hearted co-operation. even for a good cause lest it should place you under obligation. Don't.49. Pay personal and particular attention to compliance of Rules and Procedures.46. Remember always that corruption starts in a small way: it would thus be wise to press the brake in the initial stage itself. Do. unless you are satisfied that such a contribution is purely literary or artistic in nature. Do. Don't. If it is unavoidable.12. it will help detection of corruption at early stages. avail casual leave and do not claim Daily Allowance. Do.8. it helps in curbing corruption. Don't.

Don't.20. Don't. Do not canvass in support of any business of insurance agency. Do not lean too heavily on your superiors as also subordinates: it may prove costly.e. or a co-operative society. Don't. except in an emergency. Avoid getting influenced by personal likes and dislikes.19. Do not forget to do your duty as efficiently as you can.28. Don't. but firmly. commission agency etc. or are adjudged.22. telephones etc. i. Don't. Don't. Don't.16. Don't. Don't. Do not yield to temptation or run after petty gains. Do not allow your family members to use your name for personal gains.31.30.25. in any manner in any movement/agitation or demonstration of political nature. owned or managed by any member of your family.financial and administrative. irrespective of whether such a person is dependent on you or not.27. Do not use your influence for securing any advantage for yourself or anyone related to or known to you. whether by blood or marriage. or declared insolvent by any court of jurisdiction. Don't.26. misuse of vehicles. it does not speak well of you. for commercial purposes subject to exceptions. if any. Don't.21. whims and prejudices while disposing of the files or cases. Do not give or take or abet in giving or taking of dowry. (c) to take part in an election to any legislature or local authority. Do not make any attempt to flout or circumvent or short-circuit the Rules or Regulations.15. it may cost you heavily in the long run. Do not fail to report to your Controlling/Competent Authority when you apply to be declared. it is irregular and gives rise to suspicion. and (d) to canvass in any manner in any election to legislature or local authority. Never use your position or influence directly or indirectly to secure employment for any person related to you. Do not take any obligation in any form from anyone. Don't. Do not fail to remember reputation once gone is not retrievable. Do not be brash in saying no to anybody for any undue request made by him/her. either during service or after leaving service.24. it may be tempting but dangerous. provided in the Conduct Rules. A soft answer always turns away the wrath. Do not own.29. edit or publish any newspaper or periodical without previous sanction of Competent Authority.23.33. Do not relax while you are on supervision duties. 7 of 7 . it can ruin your reputation. Do not live beyond your means. subletting of allotted houses. Don't. Don't. Don't. this may bring trouble for you and your Company. Try to learn the art of saying no politely. or to your wife or husband.. it may boomerang. promotion or management of any society. bank or any other company which is required to be registered under the Companies Act or any other Act. Don't. Don't.Don't. such as (a) being an office bearer of a political party or an organisation which takes part in politics (b) to take part or assist. Avoid misuse of the Corporations property.18. Don't.34.32. Don’t exceed your powers .17. Do not take part in political activities. to suit vested interests. it does not pay ultimately. Don't. Do not communicate information to anybody unauthorisedly. Do not take part in the registration.