PHP  POINT  OF  SALE

USER  
MANUAL  
2011  VERSION  12.0  
www.phppointofsale.com  

 

PHP POS 12.0 USER MANUAL

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PHP POS 12.0 USER MANUAL
Table of Contents
1   Installing PHP Point of Sale 12.0 .........................................................................10  
1.1   Installing The Database .................................................................................10  
1.2   Configuring the database and encryption key ...............................................13  
2   Introduction to PHP Point of Sale 12.0 ................................................................15  
2.1   Logging in PHP Point of Sale 12.0 for the first time ......................................15  
2.2   Home screen of PHP Point of Sale 12.0 .......................................................16  
3   Customers ............................................................................................................18  
3.1   Creating a new customer ..............................................................................18  
3.2   Editing a customer .........................................................................................19  
3.3   Deleting a customer ......................................................................................19  
3.4   Import customers from Microsoft Excel .........................................................20  
4   Items ....................................................................................................................22  
4.1   Creating a new item ......................................................................................22  
4.2   Editing an item ...............................................................................................23  
4.3   Deleting an item ............................................................................................23  
4.4   Import item from Microsoft Excel ...................................................................24  
4.5   Generating a barcode for an item ..................................................................25  
5   Item kit .................................................................................................................27  
5.1   Creating a new item kit ..................................................................................27  
5.2   Editing an item kit ..........................................................................................28  
5.3   Deleting an item kit ........................................................................................28  
5.4   Generating a barcode for an item kit .............................................................29  
6   Suppliers ..............................................................................................................31  
6.1   Creating a new supplier .................................................................................31  
6.2   Editing a supplier ...........................................................................................32  
6.3   Deleting a supplier .........................................................................................32  

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PHP POS 12.0 USER MANUAL
7   Reports ................................................................................................................34  
7.1   Graphical Reports .........................................................................................34  
7.2   Summary Reports .........................................................................................35  
7.3   Detailed Reports ............................................................................................36  
8   Item Receiving .....................................................................................................39  
8.1   Item Receiving ...............................................................................................39  
9   Sales ....................................................................................................................41  
9.1   Completing a successful sale ........................................................................41  
10   Employees .........................................................................................................44  
10.1   Creating a new employee ............................................................................44  
10.2   Editing a employee ......................................................................................45  
10.3   Deleting an employee ..................................................................................45  
11   Gift Cards ...........................................................................................................47  
11.1   Creating a gift card ......................................................................................47  
11.2   Editing a gift card .........................................................................................48  
11.3   Deleting a gift card ......................................................................................48  
11.4   Generating a barcode for a gift card ............................................................49  

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PHP POS 12.0 USER MANUAL
Table of Figures
Figure 13 – Installing Database Step 2 .....................................................................10  
Figure 14 – Installing Database Step 3 .....................................................................11  
Figure 15 – Installing Database Step 4 ....................................................................12  
Figure 16 – Installing Database Step 5 .....................................................................12  
Figure 20 – Login screen ...........................................................................................15  
Figure 21 – Home Overview ......................................................................................16  
Figure 22 – New Customer Button ............................................................................18  
Figure 23 – New Customer Pop Up Box ...................................................................18  
Figure 24 – Submit Button .........................................................................................18  
Figure 25 – System Notification .................................................................................18  
Figure 26 – Editting From Customer Table ...............................................................19  
Figure 27 – Sytem Notification ..................................................................................19  
Figure 28 – Deleting From Customer Table ..............................................................19  
Figure 29 – Delete Button ..........................................................................................19  
Figure 30 – System Notification .................................................................................19  
Figure 31 – Excel Import Button ................................................................................20  
Figure 32 – Import Customer Using Excel Step 1 .....................................................20  
Figure 33 - Import Customer Using Excel Step 2 ......................................................20  
Figure 34 – System Notification .................................................................................20  
Figure 35 – New Item Button .....................................................................................22  
Figure 36 – New Item Pop Out Box ...........................................................................22  
Figure 37 – Submit Button .........................................................................................22  
Figure 38 – System notification .................................................................................22  
Figure 39 – Editting From Item Table ........................................................................23  
Figure 40 – System Notification .................................................................................23  
Figure 41 – Deleting From Item Table .......................................................................23  
Figure 42 – Delete Button ..........................................................................................23  
Figure 43 – System Notification .................................................................................23  
Figure 44 – Excel Import Button ................................................................................24  
Figure 45 - Import Item Using Excel Step 1 ...............................................................24  
Figure 46 - Import Item Using Excel Step 2 ...............................................................24  
Figure 47 – System Notification .................................................................................24  

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........................................................................................................................................................................................................28   Figure 58 – Delete Button ..........................27   Figure 54 – System Notification .....................................................39   6 .......................................................................................................................28   Figure 60 .....................................................27   Figure 55 – Editting From Item Kit Table ...........................................................................Generate Barcode From Item Kit Table .................34   Figure 74 – Sample Graphical Report .........32   Figure 72 – Graphical Report Button .........PHP POS 12................................................................................................................................................................................................................28   Figure 57 – Deleting From Item Kit Table ......New Item Pop Out Box ..............................27   Figure 52 ............................................................................................25   Figure 51 – New Item Kit Button ..........................................................................................................36   Figure 77 – Sample Summary Report ............37   Figure 81 – Item Receiving Screen .............................................................................................................................................29   Figure 61 – Generate Barcode Button .................28   Figure 56 – System Notification .............................................29   Figure 63 – New Supplier Button ...........................32   Figure 68 – System Notification ............................................................................................................................................................................................................................................25   Figure 50 – Sample Barcode .............................................................0 USER MANUAL Figure 48 – Generate Barcode From Item Table ......................31   Figure 67 – Editing From Supplier Table ...................................................................................36   Figure 79 – Date Range ................New Supplier Pop Out Box .............................................28   Figure 59 – System Notification .......................................................................................................35   Figure 76 – Date Range ...................................................34   Figure 73 – Date Range ..................31   Figure 64 ..........................................................................................................................................................................................................................................................................................31   Figure 65 – Submit Button ...........................................29   Figure 62 – Sample Barcode ...................................................37   Figure 80 – Sample Detailed Report .................................................................32   Figure 70 – Delete Button ................................................................35   Figure 75 – Summary Report Button ....................25   Figure 49 – Generate Barcode Button .......................................................36   Figure 78 – Detailed Report Button ....32   Figure 71 – System Notification .....................................................................................32   Figure 69 – Deleting From Supplier Table ..........................................27   Figure 53 – Submit Button ...........31   Figure 66 – System Notification ....................

.................................44   Figure 91 – Editing From Employee Table .................................................................41   Figure 85 – Completing a sale .........................New Employee Pop Up Box ............................................................................................................................................................45   Figure 92 – System notification .........................................................................................................................................................................................................................................................................................................................48   Figure 101 – System Notification ..............................................42   Figure 87 – New Employee Button .............................44   Figure 90 – System Notification ...............................................................................................................................................................51   7 ...............................................Delete Button ............................................0 USER MANUAL Figure 82 – Completing Item Receiving Sale ......................................................................................................................................................................45   Figure 94 – Delete Button ...........................................47   Figure 100 – Editing From Gift Card Table ...........................................51   Figure 110 – Backup Database Button .....44   Figure 89 – Submit Button ......................................................................48   Figure 103 .....................................................................................49   Figure 107 – Sample Barcode ..42   Figure 86 – Sample Sales Receipt ......................................47   Figure 97 ............................................................................................................48   Figure 102 – Deleting From Gift Card Table .................47   Figure 99 – System Notification .....................................................48   Figure 105 ..........48   Figure 104 – System Notification ...49   Figure 106 – Generate Barcode Button ........45   Figure 95 – System Notification .................................................................................................41   Figure 84 – Adding Payment to sale ...........................................................................................45   Figure 96 – New Giftcard Button ............................Generate Barcode From Gift Card Table ..................47   Figure 98 – Submit Button .................................................................45   Figure 93 – Deleting From Employee Table ....................44   Figure 88 – New Employee Pop Up Box ......................................................................................................................................PHP POS 12..........................49   Figure 108 – Store Configuration Screen .............................................................39   Figure 83 – Sales Register Screen ...............................................51   Figure 109 – Submit Button ..................

0 USER MANUAL       8 .PHP POS 12.

0 USER MANUAL   CHAPTER  1:   Installing  PHP  Point   of  Sale  12.PHP POS 12.0   9 .

Figure 1 – Installing Database Step 2 1. • Via an automatic installer (Simply run the installer for your operating system) • Manually onto your web server (Follow steps below) IF YOU ARE USING THE INSTALLER.0   PHP Point Of sale can be installed in 2 ways. YOU CAN SKIP ALL THE OTHER STEPS 1.1 Installing  The  Database   Open phpMyadmin or mysql from the command line and create a new database. Once database has been created. 10 .PHP POS 12.0 USER MANUAL   1 Installing  PHP  Point  of  Sale  12. a message will be displayed in the phpMyAdmin saying “Database pointofsale has been created”. Type “pointofsale” in the “Create new database” field and click Create to create the database.

0 USER MANUAL Figure 2 – Installing Database Step 3 11 .PHP POS 12.

PHP POS 12. click Go.0 USER MANUAL 2. Note: The default location is “phppos\database\database. click Browse to locate the database file from the computer. Upon successful database installation a message will be shown in phpMyAdmin. 5. Figure 4 – Installing Database Step 5 12 . Then click Import to import the necessary database files from PHP Point of Sale. After selecting the database file. Refer Figure 16.sql” 4. 1 2 3 Figure 3 – Installing Database Step 4 3. In the import tab.

2. then right click and open “config.php” in a text editor.2 Configuring  the  database  and  encryption  key   1.php” file. $db['default']['hostname'] $db['default']['username'] $db['default']['password'] $db['default']['database'] $db['default']['dbdriver'] $db['default']['dbprefix'] $db['default']['pconnect'] $db['default']['db_debug'] $db['default']['cache_on'] $db['default']['cachedir'] $db['default']['char_set'] $db['default']['dbcollat'] = = = = = = = = = = = = "localhost".php. If it doesn’t allow saving. In this folder rename “config. To configure the database. which is required go to “phppos\application\config”.tmpl” to “database. FALSE. To configure encryption. "root". $active_record = TRUE. FALSE. "phppos_". 5. "mysql". Scroll down to the end of the file and change the highlighted lines. Put the sequence between the quotes and save the file DO NOT EDIT ANY OTHER LINE $config['encryption_key'] = ''. 3. Scroll down about 2/3 down the file and edit the below line with a 32 character alphanumeric random sequence. "".PHP POS 12. then replace the file with the existing one.0 USER MANUAL 1. In this folder rename "database. 4.php. save it to desktop. "utf8". "utf8_general_ci". 13 .tmpl” to “config. FALSE. "".php”. Then save the “database.php and open in a text editor. DO NOT EDIT ANY OTHER LINE $active_group = "default". go to “phppos\application\config”. "pointofsale".

PHP POS 12.0 USER MANUAL CHAPTER  2:   Introduction  to  PHP   Point  of  Sale  12.0   14 .

followed by the password and click login.0 USER MANUAL 2 Introduction  to  PHP  Point  of  Sale  12. Go to http://yourserver. Figure 5 – Login screen 3.0. The login screen will then bring user to the home screen of the PHP Point of Sale 12. 15 .com/path/to/phppointofsale 2.0  for  the  first  time   1.1 Logging  in  PHP  Point  of  Sale  12. Note: The default username is “admin” and the default password is “pointofsale”.PHP POS 12. Type the username.0   2.

v. ii. Logout button . iii.PHP POS 12. All the menus and a short description about the menu. 16 . The home screen contains: i.0 USER MANUAL 2. Logged on user’s name. Software version. Date and time information – will be displayed in all screen.2 Home  screen  of  PHP  Point  of  Sale  12. iv.Users can logout from any screen by clicking the logout button which is located in the bottom left of the screen.0   User’s Name Logout Button Time and date Figure 6 – Home Overview This is the home screen that will be shown after a successful login.

PHP POS 12.0 USER MANUAL CHAPTER  3:   Customers   17 .

To create new customer.1 Creating  a  new  customer   1. Then a pop up box will be shown. Then scroll down and click the “Submit” button which is in the bottom left of the pop out box. Figure 9 – Submit Button 4. click the “New Customer” button which looks like the figure below.PHP POS 12.0 USER MANUAL 3 Customers   3. Figure 7 – New Customer Button 2. (The fields in red are required) Figure 8 – New Customer Pop Up Box 3. Figure 10 – System Notification 18 . Fill in the necessary information for the customer. Once submitted. the system will notify the user and save the customer to the database.

0 USER MANUAL 3. Then a pop out box will be shown. Figure 11 – Editting From Customer Table 2. the system will notify the user and update the customer to the database.2 Editing  a  customer   1. Edit the necessary information and click the submit button (refer step 2 and 3 in page 23 for further details) 3. Figure 13 – Deleting From Customer Table 2. Figure 12 – Sytem Notification 3. To delete a customer. To edit a customer. the system will notify the user and delete the customer from the customer table. Once deleted. select the customer by clicking on their name or the check box provided.PHP POS 12. click the “edit” button which looks like the figure below. Once submitted. Then click on the “Delete” button to delete the customer. Figure 14 – Delete Button 3. Figure 15 – System Notification 19 .3 Deleting  a  customer   1.

Then open the “import_customers. click the “Excel Import” button.0 Figure 17 – Import Customer Using Excel Step 1 3. Figure 18 .Import Customer Using Excel Step 2 5. To import customers from a excel sheet.4 Import  customers  from  Microsoft  Excel   1. Figure 16 – Excel Import Button 2. Once imported.PHP POS 12.0 USER MANUAL 3. Then browse the file by clicking “Choose file” and select the excel file. Figure 19 – System Notification 20 . Click “Download Import Excel Template (CSV)” link to download a template of the excel file that is compatible with PHP Point of Sale 12.csv” that was downloaded. the system will notify the user and add the customer to the database. A pop out box will be shown. Fill in the customer information and save the file. 4.

PHP POS 12.0 USER MANUAL CHAPTER  3:     Items   21 .

To create new item.PHP POS 12.0 USER MANUAL 4 Items   4. Figure 22 – Submit Button 4. the system will notify the user and save the item to the database. Figure 23 – System notification 22 . click the “New Item” button which looks like the figure below. Figure 20 – New Item Button 2. Fill in the necessary information for the item. Once submitted. (The fields in red are required) Figure 21 – New Item Pop Out Box 3. Then scroll down and click the “Submit” button which is in the bottom left of the pop out box. Then a pop up box will be shown.1 Creating  a  new  item   1.

0 USER MANUAL 4. click the “edit” button which looks like the figure below. select the item by clicking on the item name or the check box provided. To delete an item. Then click on the “Delete” button to delete the item. Figure 24 – Editting From Item Table 2. Figure 26 – Deleting From Item Table 2.2 Editing  an  item   1. Edit the necessary information and click the submit button (refer step 2 and 3 in page 27 for further details) 3. the system will notify the user and delete the item from the items table. Figure 25 – System Notification 4. Then a pop out box will be shown. To edit an item. Once submitted. Figure 27 – Delete Button 3. Figure 28 – System Notification 23 . Once deleted. the system will notify the user and update the item to the database.3 Deleting  an  item   1.PHP POS 12.

Figure 31 . Then browse the file by clicking “Choose file” and select the excel file.0 Figure 30 . Once imported. Then open the “import_items. Click “Download Import Excel Template (CSV)” link to download a template of the excel file that is compatible with PHP Point of Sale 12.0 USER MANUAL 4.4 Import  item  from  Microsoft  Excel   1.PHP POS 12.Import Item Using Excel Step 1 3. Figure 29 – Excel Import Button 2. To import item from a excel sheet. click the “Excel Import” button. 4. Fill in the items information and save the file. A pop out box will be shown.csv” that was downloaded. the system will notify the user and add the items to the database.Import Item Using Excel Step 2 5. Figure 32 – System Notification 24 .

Figure 34 – Generate Barcode Button 3.PHP POS 12. a new window/tab will be opened to display the display Figure 35 – Sample Barcode 25 . To generate barcode for an item. Once generated.0 USER MANUAL 4.5 Generating  a  barcode  for  an  item   1. Figure 33 – Generate Barcode From Item Table 2. select the item by clicking on the item name or the check box provided. Then click on the “Generate Barcodes” button to generate the barcode.

PHP POS 12.0 USER MANUAL CHAPTER  5:     Item  Kit   26 .

followed by the quantity. Then a pop up box will be shown.1 Creating  a  new  item  kit   1. the user can easily key-in the item kit to the sales. “fries” and “soft drinks” can be added into the item kit “meal”. To create new item kit.New Item Pop Out Box 3. item “burger”. click the “New Item Kit” button which looks like the figure below.PHP POS 12.0 USER MANUAL 5 Item  kit   An item kit is used to group two or more items together. (The fields in red are required). Figure 38 – Submit Button 4. Then scroll down and click the “Submit” button which is in the bottom left of the pop out box. Once submitted. By doing this. Add as many items as needed. Figure 37 . Then fill in the other necessary information for the item kit. Figure 39 – System Notification 27 . 5. For example. Figure 36 – New Item Kit Button 2. the system will notify the user and save the item kit to the database.

select the item kit by clicking on the item kit name or the check box provided. Once deleted.0 USER MANUAL 5. Figure 42 – Deleting From Item Kit Table 5.2 Editing  an  item  kit   4. Once submitted. Figure 43 – Delete Button 6. Figure 40 – Editting From Item Kit Table 5. To delete an item kit. Figure 44 – System Notification 28 .3 Deleting  an  item  kit   4. the system will notify the user and delete the item kit from the item kit table.PHP POS 12. click the “edit” button which looks like the figure below. Then click on the “Delete” button to delete the item kit. Figure 41 – System Notification 5. To edit an item kit. the system will notify the user and update the item kit to the database. Edit the necessary information and click the submit button (refer step 2 and 3 in page 32 for further details) 6. Then a pop out box will be shown.

To generate barcode for an item kit.PHP POS 12. Then click on the “Generate Barcodes” button to generate the barcode. a new window/tab will be opened to display the display Figure 47 – Sample Barcode 29 . Once generated. select the item kit by clicking on the item kit name or the check box provided.4 Generating  a  barcode  for  an  item  kit   4.Generate Barcode From Item Kit Table 5.0 USER MANUAL 5. Figure 45 . Figure 46 – Generate Barcode Button 6.

0 USER MANUAL CHAPTER  6:     Suppliers   30 .PHP POS 12.

Figure 48 – New Supplier Button 2.New Supplier Pop Out Box 3. Then fill in the other necessary information for the item kit.PHP POS 12. Then a pop up box will be shown. the system will notify the user and save the supplier to the database. Figure 51 – System Notification 31 . Then scroll down and click the “Submit” button which is in the bottom left of the pop out box. (The fields in red are required). Add as many items as needed. Figure 49 . Figure 50 – Submit Button 4. followed by the quantity. To create new supplier. click the “New Supplier” button which looks like the figure below. Once submitted.0 USER MANUAL 6 Suppliers   6.1 Creating  a  new  supplier   1.

To delete a supplier. Figure 52 – Editing From Supplier Table 2. To edit a supplier. Once submitted.2 Editing  a  supplier   1. select the item kit by clicking on the supplier name or the check box provided.0 USER MANUAL 6. Figure 53 – System Notification 6. Figure 55 – Delete Button 3. click the “edit” button which looks like the figure below. the system will notify the user and update the supplier to the database. Then a pop out box will be shown. Figure 54 – Deleting From Supplier Table 2. the system will notify the user and delete the supplier from the supplier table.3 Deleting  a  supplier   1. Edit the necessary information and click the submit button (refer step 2 and 3 in page 38 for further details) 3. Once deleted. Then click on the “Delete” button to delete the supplier. Figure 56 – System Notification 32 .PHP POS 12.

0 USER MANUAL CHAPTER  7:     Reports   33 .PHP POS 12.

1. categories. To create a graphical report. employees. summary report and detailed report. sales. the sales graphical report will be generated. The next screen that this shown will allow user to select the date range and sale type. Those are graphical report. receivings. Once it is selected to the desired option. 34 . The reports are based on customers. click the “Graphical Report” button which looks like the figure below. items.PHP POS 12. Figure 57 – Graphical Report Button 2. 7. inventory and deleted sales. Figure 58 – Date Range 3. suppliers. item kits. taxes. payments.1  Graphical  Reports   In this example.0 USER MANUAL 7 Reports   The system is capable to produce three (3) types of report. The generated chart would look like the Figure 74 on the next page. discounts. then click the submit button to produce the report.

Generation of other graphical report follows the exact step as this one.PHP POS 12. click the “Summary Report” button which looks like the figure below. 1. sale type and the option to export to Microsoft Excel.0 USER MANUAL Figure 59 – Sample Graphical Report 4. Once it is selected to the desired option. 7.2 Summary  Reports   In this example. To create a summary report. Refer figure 76 on the next page 35 . The next screen that this shown will allow user to select the date range. then click the submit button to produce the report. Figure 60 – Summary Report Button 2. the sales summary report will be generated.

click the “Detailed Report” button which looks like the figure below.3   Detailed  Reports   In this example. the detailed summary report will be generated.0 USER MANUAL Figure 61 – Date Range 3. The generated chart would look like the Figure 77. Figure 63 – Detailed Report Button 36 . To create a detailed report. Figure 62 – Sample Summary Report 7. 1.PHP POS 12.

then click the submit button to produce the report. Figure 64 – Date Range 3. Refer figure 79. The +/.0 USER MANUAL 2. The generated chart would look like the Figure 77. Figure 65 – Sample Detailed Report 37 . The next screen that this shown will allow user to select the date range.sign on the left will display/hide the detailed report of that particular sale.PHP POS 12. sale type and the option to export to Microsoft Excel. Once it is selected to the desired option.

0 USER MANUAL CHAPTER  8:     Item  Receiving   38 .PHP POS 12.

To create a receiving statement/receipt. 8.PHP POS 12. Figure 67 – Completing Item Receiving Sale 4. The supplier’s name details are added optionally to the receipt. (This step is optional) 3. Once transaction is complete. a receipt will be printed automatically. Then enter the payment type and click finish to complete the transaction. the page will look like Figure 82. 39 .0 USER MANUAL 8 Item  Receiving   Item receivings are used during restock of the items.1  Item  Receiving     Figure 66 – Item Receiving Screen 1. After filling in the required items. Then select the supplier’s name by typing the name or hitting the backspace to get a list of existing suppliers. 2. type the item’s name or scan the barcode of the item.

PHP POS 12.0 USER MANUAL CHAPTER  9:     Sales   40 .

Tip: Hitting the backspace will provide the list of all items 2. click complete sale on the next screen.1  Completing  a  successful  sale     Figure 68 – Sales Register Screen 1.0 USER MANUAL 9 Sales   The sales screen is one of the frequently used screens in the system. To edit price and quantity. To create a sale. 9. It is use to conduct and complete a sale with receipt. Once the payment has been added. Then choose the payment mode from the combobox provided and enter the amount given by the customer. 41 . (Refer Figure 85 on the next page). 3. simply fill in the price and quantity and click update.PHP POS 12. type the item’s name or scan the barcode of the item. Then click add payment Figure 69 – Adding Payment to sale 4.

PHP POS 12. Once transaction is complete. Figure 71 – Sample Sales Receipt 42 . a receipt will be printed automatically.0 USER MANUAL Figure 70 – Completing a sale 5. The receipt will look like the Figure 86 below.

0 USER MANUAL CHAPTER  10:     Employees   43 .PHP POS 12.

1 Creating  a  new  employee   1. (The fields in red are required) Figure 73 – New Employee Pop Up Box 3. Then scroll down and click the “Submit” button which is in the bottom right of the pop out box. Figure 72 – New Employee Button 2.PHP POS 12. the system will notify the user and save the employee to the database.0 USER MANUAL 10 Employees   10. click the “New Employee” button which looks like the figure below. To create new employee. Fill in the necessary information for the employee and check the boxes to grant access to specific modules. Then a pop up box will be shown. Once submitted. Figure 74 – Submit Button 4. Figure 75 – System Notification 44 .

Figure 80 – System Notification 45 . the system will notify the user and delete the employee from the employee table. Then a pop out box will be shown. Figure 79 – Delete Button 3. select the employee by clicking on their name or the check box provided. Then click on the “Delete” button to delete the employee. Figure 78 – Deleting From Employee Table 2. Once deleted.0 USER MANUAL 10. the system will notify the user and update the employee to the database. Figure 76 – Editing From Employee Table 2. Edit the necessary information and click the submit button (refer step 2 and 3 in page 52 for further details) 3. To delete an employee.2 Editing  a  employee   1. click the “edit” button which looks like the figure below. To edit an employee.PHP POS 12.3 Deleting  an  employee   1. Once submitted. Figure 77 – System notification 10.

0 USER MANUAL CHAPTER  11:     Gift  Cards   46 .PHP POS 12.

the system will notify the user and save the gift card to the database. Then fill in the value and card number for the gift card. Then click the “Submit” button which is in the bottom left of the pop out box. The card can be loaded by a user in few simple steps. Figure 81 – New Giftcard Button 2. click the “New Giftcard” button which looks like the figure below. (The fields in red are required). Figure 82 . Once submitted. Figure 84 – System Notification 47 . To create new item kit. 11. Figure 83 – Submit Button 4.New Employee Pop Up Box 3. Then a pop up box will be shown.1 Creating  a  gift  card   1.PHP POS 12.0 USER MANUAL 11 Gift  Cards   A gift card can be used to pay instead of cash if sufficient amount of credit is in the card.

To edit a gift card. Then a pop out box will be shown.3 Deleting  a  gift  card   1.Delete Button 3. Once submitted. Figure 86 – System Notification 11. the system will notify the user and update the gift card to the database. Once deleted. Then click on the “Delete” button to delete the gift card. Figure 88 .2 Editing  a  gift  card   1. Figure 85 – Editing From Gift Card Table 2. the system will notify the user and delete the gift card from the gift card table. click the “edit” button which looks like the figure below. To delete a gift card. Figure 87 – Deleting From Gift Card Table 2.PHP POS 12.0 USER MANUAL 11. Edit the necessary information and click the submit button (refer step 2 and 3 in page 55 for further details) 3. Figure 89 – System Notification 48 . select the gift card by clicking on the gift card number or the check box provided.

Figure 90 . Then click on the “Generate Barcodes” button to generate the barcode. Once generated.Generate Barcode From Gift Card Table 2.4 Generating  a  barcode  for  a  gift  card   1. Figure 91 – Generate Barcode Button 3. select the gift card by clicking on the gift card’s number or the check box provided.PHP POS 12. a new window/tab will be opened to display the display Figure 92 – Sample Barcode 49 . To generate barcode for a gift card.0 USER MANUAL 11.

0 USER MANUAL CHAPTER  12:     Store  Configuration   50 .PHP POS 12.

Then click the “Submit” button which is in the bottom left of the screen. Click the backup database icon to backup the whole database of the system.2 Backup 1. Fill in the necessary information (The fields in red are required). Figure 94 – Submit Button 12.0 USER MANUAL 12 Store Configuration 12.1 Configuring store for the first time To allow store information to appear in the receipt.PHP POS 12. a user should configure the store’s information in this screen Figure 93 – Store Configuration Screen 1. Recommended to backup every day before closing the system) Figure 95 – Backup Database Button 51 . 2.

com.phppointofsale.0 USER MANUAL ********************************************************************************** END OF USER MANUAL ********************************************************************************** For any updates please visit www. If you have any inquiries about this user manual.PHP POS 12.com. 52 . please email to me@chrismuench.