PHP  POINT  OF  SALE

USER  
MANUAL  
2011  VERSION  12.0  
www.phppointofsale.com  

 

PHP POS 12.0 USER MANUAL

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PHP POS 12.0 USER MANUAL
Table of Contents
1   Installing PHP Point of Sale 12.0 .........................................................................10  
1.1   Installing The Database .................................................................................10  
1.2   Configuring the database and encryption key ...............................................13  
2   Introduction to PHP Point of Sale 12.0 ................................................................15  
2.1   Logging in PHP Point of Sale 12.0 for the first time ......................................15  
2.2   Home screen of PHP Point of Sale 12.0 .......................................................16  
3   Customers ............................................................................................................18  
3.1   Creating a new customer ..............................................................................18  
3.2   Editing a customer .........................................................................................19  
3.3   Deleting a customer ......................................................................................19  
3.4   Import customers from Microsoft Excel .........................................................20  
4   Items ....................................................................................................................22  
4.1   Creating a new item ......................................................................................22  
4.2   Editing an item ...............................................................................................23  
4.3   Deleting an item ............................................................................................23  
4.4   Import item from Microsoft Excel ...................................................................24  
4.5   Generating a barcode for an item ..................................................................25  
5   Item kit .................................................................................................................27  
5.1   Creating a new item kit ..................................................................................27  
5.2   Editing an item kit ..........................................................................................28  
5.3   Deleting an item kit ........................................................................................28  
5.4   Generating a barcode for an item kit .............................................................29  
6   Suppliers ..............................................................................................................31  
6.1   Creating a new supplier .................................................................................31  
6.2   Editing a supplier ...........................................................................................32  
6.3   Deleting a supplier .........................................................................................32  

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PHP POS 12.0 USER MANUAL
7   Reports ................................................................................................................34  
7.1   Graphical Reports .........................................................................................34  
7.2   Summary Reports .........................................................................................35  
7.3   Detailed Reports ............................................................................................36  
8   Item Receiving .....................................................................................................39  
8.1   Item Receiving ...............................................................................................39  
9   Sales ....................................................................................................................41  
9.1   Completing a successful sale ........................................................................41  
10   Employees .........................................................................................................44  
10.1   Creating a new employee ............................................................................44  
10.2   Editing a employee ......................................................................................45  
10.3   Deleting an employee ..................................................................................45  
11   Gift Cards ...........................................................................................................47  
11.1   Creating a gift card ......................................................................................47  
11.2   Editing a gift card .........................................................................................48  
11.3   Deleting a gift card ......................................................................................48  
11.4   Generating a barcode for a gift card ............................................................49  

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PHP POS 12.0 USER MANUAL
Table of Figures
Figure 13 – Installing Database Step 2 .....................................................................10  
Figure 14 – Installing Database Step 3 .....................................................................11  
Figure 15 – Installing Database Step 4 ....................................................................12  
Figure 16 – Installing Database Step 5 .....................................................................12  
Figure 20 – Login screen ...........................................................................................15  
Figure 21 – Home Overview ......................................................................................16  
Figure 22 – New Customer Button ............................................................................18  
Figure 23 – New Customer Pop Up Box ...................................................................18  
Figure 24 – Submit Button .........................................................................................18  
Figure 25 – System Notification .................................................................................18  
Figure 26 – Editting From Customer Table ...............................................................19  
Figure 27 – Sytem Notification ..................................................................................19  
Figure 28 – Deleting From Customer Table ..............................................................19  
Figure 29 – Delete Button ..........................................................................................19  
Figure 30 – System Notification .................................................................................19  
Figure 31 – Excel Import Button ................................................................................20  
Figure 32 – Import Customer Using Excel Step 1 .....................................................20  
Figure 33 - Import Customer Using Excel Step 2 ......................................................20  
Figure 34 – System Notification .................................................................................20  
Figure 35 – New Item Button .....................................................................................22  
Figure 36 – New Item Pop Out Box ...........................................................................22  
Figure 37 – Submit Button .........................................................................................22  
Figure 38 – System notification .................................................................................22  
Figure 39 – Editting From Item Table ........................................................................23  
Figure 40 – System Notification .................................................................................23  
Figure 41 – Deleting From Item Table .......................................................................23  
Figure 42 – Delete Button ..........................................................................................23  
Figure 43 – System Notification .................................................................................23  
Figure 44 – Excel Import Button ................................................................................24  
Figure 45 - Import Item Using Excel Step 1 ...............................................................24  
Figure 46 - Import Item Using Excel Step 2 ...............................................................24  
Figure 47 – System Notification .................................................................................24  

5

.............36   Figure 78 – Detailed Report Button ..........................................................28   Figure 56 – System Notification ....Generate Barcode From Item Kit Table ..................................................................................................................................................................................................................................................................................................................................................................36   Figure 77 – Sample Summary Report ......32   Figure 72 – Graphical Report Button .....................28   Figure 58 – Delete Button .......34   Figure 73 – Date Range ....................................................................................37   Figure 81 – Item Receiving Screen .......31   Figure 64 ..............................................32   Figure 71 – System Notification ....31   Figure 65 – Submit Button ............................................................0 USER MANUAL Figure 48 – Generate Barcode From Item Table .........31   Figure 66 – System Notification ...................................................................29   Figure 63 – New Supplier Button ...................27   Figure 53 – Submit Button ............27   Figure 55 – Editting From Item Kit Table ........................................................................................................................................................................................................................................................27   Figure 52 .....................................................................................................................................PHP POS 12...................................................................28   Figure 59 – System Notification .....................34   Figure 74 – Sample Graphical Report ...........................................................................................37   Figure 80 – Sample Detailed Report ...............................................................................................................................................................................31   Figure 67 – Editing From Supplier Table ...................................28   Figure 60 ........................................32   Figure 69 – Deleting From Supplier Table ...............................................................................................27   Figure 54 – System Notification .................................28   Figure 57 – Deleting From Item Kit Table ...........................................................................................................................................................................................25   Figure 50 – Sample Barcode ....................................................................35   Figure 75 – Summary Report Button .............................................29   Figure 62 – Sample Barcode ..............................................39   6 .....................................................................................................................................................................................................36   Figure 79 – Date Range .........................................New Supplier Pop Out Box ..........................................................................35   Figure 76 – Date Range ..........25   Figure 51 – New Item Kit Button .........................................................................32   Figure 70 – Delete Button ..................................................................................New Item Pop Out Box ....................32   Figure 68 – System Notification ....................25   Figure 49 – Generate Barcode Button ..........................29   Figure 61 – Generate Barcode Button ........................

...........................................................................................................................................................................................................................................................................New Employee Pop Up Box ......................................47   Figure 98 – Submit Button ..........44   Figure 90 – System Notification ..49   Figure 106 – Generate Barcode Button ................48   Figure 105 ............................42   Figure 87 – New Employee Button ...................................45   Figure 94 – Delete Button ....................51   Figure 110 – Backup Database Button ....................................................................................................................................................51   Figure 109 – Submit Button ...........................................................................................................................................................47   Figure 97 .............................................41   Figure 84 – Adding Payment to sale ..49   Figure 107 – Sample Barcode ......................................................44   Figure 88 – New Employee Pop Up Box ...........................................................................................45   Figure 96 – New Giftcard Button ....................................................................................Generate Barcode From Gift Card Table .......................................................51   7 ..............PHP POS 12..Delete Button ............................................47   Figure 100 – Editing From Gift Card Table .....................................................................................................................................................44   Figure 89 – Submit Button ........................................................45   Figure 92 – System notification .......................................................................................................................................................................................................................49   Figure 108 – Store Configuration Screen ...................................48   Figure 101 – System Notification ..........................................48   Figure 102 – Deleting From Gift Card Table .................................45   Figure 93 – Deleting From Employee Table ..........................48   Figure 103 .................................47   Figure 99 – System Notification .............42   Figure 86 – Sample Sales Receipt .............................................................................................................41   Figure 85 – Completing a sale .......................................................................................39   Figure 83 – Sales Register Screen .....................................................0 USER MANUAL Figure 82 – Completing Item Receiving Sale ....................48   Figure 104 – System Notification ...............................................................44   Figure 91 – Editing From Employee Table ..........................................45   Figure 95 – System Notification .......................................................................................

PHP POS 12.0 USER MANUAL       8 .

PHP POS 12.0 USER MANUAL   CHAPTER  1:   Installing  PHP  Point   of  Sale  12.0   9 .

Type “pointofsale” in the “Create new database” field and click Create to create the database.PHP POS 12. Once database has been created. YOU CAN SKIP ALL THE OTHER STEPS 1. • Via an automatic installer (Simply run the installer for your operating system) • Manually onto your web server (Follow steps below) IF YOU ARE USING THE INSTALLER. Figure 1 – Installing Database Step 2 1.0   PHP Point Of sale can be installed in 2 ways. 10 .0 USER MANUAL   1 Installing  PHP  Point  of  Sale  12.1 Installing  The  Database   Open phpMyadmin or mysql from the command line and create a new database. a message will be displayed in the phpMyAdmin saying “Database pointofsale has been created”.

0 USER MANUAL Figure 2 – Installing Database Step 3 11 .PHP POS 12.

1 2 3 Figure 3 – Installing Database Step 4 3. After selecting the database file. Refer Figure 16. Upon successful database installation a message will be shown in phpMyAdmin. 5. In the import tab.0 USER MANUAL 2. Note: The default location is “phppos\database\database.PHP POS 12. click Browse to locate the database file from the computer.sql” 4. click Go. Figure 4 – Installing Database Step 5 12 . Then click Import to import the necessary database files from PHP Point of Sale.

2 Configuring  the  database  and  encryption  key   1.php. 3. 2. which is required go to “phppos\application\config”. $db['default']['hostname'] $db['default']['username'] $db['default']['password'] $db['default']['database'] $db['default']['dbdriver'] $db['default']['dbprefix'] $db['default']['pconnect'] $db['default']['db_debug'] $db['default']['cache_on'] $db['default']['cachedir'] $db['default']['char_set'] $db['default']['dbcollat'] = = = = = = = = = = = = "localhost". To configure the database. "utf8_general_ci". go to “phppos\application\config”. 4.tmpl” to “config. then replace the file with the existing one. 5. "mysql". Then save the “database. In this folder rename “config.0 USER MANUAL 1. "utf8".tmpl” to “database. FALSE. "". To configure encryption. "". Scroll down to the end of the file and change the highlighted lines. "pointofsale". If it doesn’t allow saving. Put the sequence between the quotes and save the file DO NOT EDIT ANY OTHER LINE $config['encryption_key'] = ''. DO NOT EDIT ANY OTHER LINE $active_group = "default". then right click and open “config.php” file.php” in a text editor. FALSE. $active_record = TRUE.php”.PHP POS 12. save it to desktop. FALSE.php. Scroll down about 2/3 down the file and edit the below line with a 32 character alphanumeric random sequence. "root". "phppos_". 13 . In this folder rename "database.php and open in a text editor.

0   14 .0 USER MANUAL CHAPTER  2:   Introduction  to  PHP   Point  of  Sale  12.PHP POS 12.

0 USER MANUAL 2 Introduction  to  PHP  Point  of  Sale  12.0. 15 . Type the username.com/path/to/phppointofsale 2.0   2. followed by the password and click login.0  for  the  first  time   1. Go to http://yourserver. The login screen will then bring user to the home screen of the PHP Point of Sale 12.1 Logging  in  PHP  Point  of  Sale  12.PHP POS 12. Note: The default username is “admin” and the default password is “pointofsale”. Figure 5 – Login screen 3.

ii.2 Home  screen  of  PHP  Point  of  Sale  12. Date and time information – will be displayed in all screen. All the menus and a short description about the menu. The home screen contains: i. Logged on user’s name. 16 . iv.PHP POS 12. Logout button .0   User’s Name Logout Button Time and date Figure 6 – Home Overview This is the home screen that will be shown after a successful login. v.Users can logout from any screen by clicking the logout button which is located in the bottom left of the screen.0 USER MANUAL 2. Software version. iii.

0 USER MANUAL CHAPTER  3:   Customers   17 .PHP POS 12.

the system will notify the user and save the customer to the database. To create new customer.PHP POS 12. Figure 7 – New Customer Button 2. Figure 10 – System Notification 18 . Then a pop up box will be shown.0 USER MANUAL 3 Customers   3. click the “New Customer” button which looks like the figure below. Once submitted. Then scroll down and click the “Submit” button which is in the bottom left of the pop out box. Figure 9 – Submit Button 4.1 Creating  a  new  customer   1. Fill in the necessary information for the customer. (The fields in red are required) Figure 8 – New Customer Pop Up Box 3.

Edit the necessary information and click the submit button (refer step 2 and 3 in page 23 for further details) 3. click the “edit” button which looks like the figure below.3 Deleting  a  customer   1.0 USER MANUAL 3. Figure 11 – Editting From Customer Table 2. the system will notify the user and delete the customer from the customer table. the system will notify the user and update the customer to the database. Figure 13 – Deleting From Customer Table 2. select the customer by clicking on their name or the check box provided. Once deleted. Once submitted. To edit a customer. Figure 14 – Delete Button 3. Then click on the “Delete” button to delete the customer.2 Editing  a  customer   1. Figure 12 – Sytem Notification 3. To delete a customer.PHP POS 12. Figure 15 – System Notification 19 . Then a pop out box will be shown.

0 USER MANUAL 3. click the “Excel Import” button. Then browse the file by clicking “Choose file” and select the excel file.Import Customer Using Excel Step 2 5. the system will notify the user and add the customer to the database. To import customers from a excel sheet. Fill in the customer information and save the file. A pop out box will be shown.csv” that was downloaded. Click “Download Import Excel Template (CSV)” link to download a template of the excel file that is compatible with PHP Point of Sale 12.PHP POS 12.4 Import  customers  from  Microsoft  Excel   1. 4. Once imported. Then open the “import_customers. Figure 16 – Excel Import Button 2.0 Figure 17 – Import Customer Using Excel Step 1 3. Figure 18 . Figure 19 – System Notification 20 .

PHP POS 12.0 USER MANUAL CHAPTER  3:     Items   21 .

Then a pop up box will be shown. Fill in the necessary information for the item. the system will notify the user and save the item to the database.PHP POS 12. Once submitted. Figure 23 – System notification 22 . click the “New Item” button which looks like the figure below. Figure 22 – Submit Button 4. Then scroll down and click the “Submit” button which is in the bottom left of the pop out box. Figure 20 – New Item Button 2.0 USER MANUAL 4 Items   4.1 Creating  a  new  item   1. To create new item. (The fields in red are required) Figure 21 – New Item Pop Out Box 3.

0 USER MANUAL 4. Figure 27 – Delete Button 3. Figure 28 – System Notification 23 . Once deleted.2 Editing  an  item   1. To delete an item. click the “edit” button which looks like the figure below. select the item by clicking on the item name or the check box provided. Once submitted. To edit an item.PHP POS 12.3 Deleting  an  item   1. Then click on the “Delete” button to delete the item. the system will notify the user and update the item to the database. Figure 24 – Editting From Item Table 2. Figure 25 – System Notification 4. Edit the necessary information and click the submit button (refer step 2 and 3 in page 27 for further details) 3. the system will notify the user and delete the item from the items table. Figure 26 – Deleting From Item Table 2. Then a pop out box will be shown.

PHP POS 12.csv” that was downloaded. Click “Download Import Excel Template (CSV)” link to download a template of the excel file that is compatible with PHP Point of Sale 12. A pop out box will be shown. 4. Then open the “import_items. Figure 31 . Once imported.Import Item Using Excel Step 2 5. Then browse the file by clicking “Choose file” and select the excel file. Figure 29 – Excel Import Button 2. the system will notify the user and add the items to the database.4 Import  item  from  Microsoft  Excel   1.0 USER MANUAL 4. Fill in the items information and save the file.Import Item Using Excel Step 1 3.0 Figure 30 . Figure 32 – System Notification 24 . click the “Excel Import” button. To import item from a excel sheet.

Once generated.5 Generating  a  barcode  for  an  item   1. select the item by clicking on the item name or the check box provided. a new window/tab will be opened to display the display Figure 35 – Sample Barcode 25 .PHP POS 12. Figure 34 – Generate Barcode Button 3. Then click on the “Generate Barcodes” button to generate the barcode. To generate barcode for an item.0 USER MANUAL 4. Figure 33 – Generate Barcode From Item Table 2.

PHP POS 12.0 USER MANUAL CHAPTER  5:     Item  Kit   26 .

(The fields in red are required). Add as many items as needed.New Item Pop Out Box 3. Then scroll down and click the “Submit” button which is in the bottom left of the pop out box. item “burger”. Figure 38 – Submit Button 4. 5. Figure 37 . For example. Then a pop up box will be shown. Then fill in the other necessary information for the item kit. the system will notify the user and save the item kit to the database.0 USER MANUAL 5 Item  kit   An item kit is used to group two or more items together. To create new item kit. Figure 39 – System Notification 27 . “fries” and “soft drinks” can be added into the item kit “meal”.PHP POS 12. By doing this. Once submitted.1 Creating  a  new  item  kit   1. the user can easily key-in the item kit to the sales. Figure 36 – New Item Kit Button 2. click the “New Item Kit” button which looks like the figure below. followed by the quantity.

Once submitted. Figure 40 – Editting From Item Kit Table 5. Edit the necessary information and click the submit button (refer step 2 and 3 in page 32 for further details) 6.3 Deleting  an  item  kit   4. Once deleted. Figure 44 – System Notification 28 . Figure 43 – Delete Button 6.PHP POS 12. Figure 41 – System Notification 5. click the “edit” button which looks like the figure below. the system will notify the user and delete the item kit from the item kit table. the system will notify the user and update the item kit to the database.2 Editing  an  item  kit   4. To edit an item kit. select the item kit by clicking on the item kit name or the check box provided. Then a pop out box will be shown. Figure 42 – Deleting From Item Kit Table 5. To delete an item kit.0 USER MANUAL 5. Then click on the “Delete” button to delete the item kit.

Figure 46 – Generate Barcode Button 6. a new window/tab will be opened to display the display Figure 47 – Sample Barcode 29 .Generate Barcode From Item Kit Table 5. Once generated.PHP POS 12. select the item kit by clicking on the item kit name or the check box provided. Then click on the “Generate Barcodes” button to generate the barcode.0 USER MANUAL 5.4 Generating  a  barcode  for  an  item  kit   4. Figure 45 . To generate barcode for an item kit.

PHP POS 12.0 USER MANUAL CHAPTER  6:     Suppliers   30 .

Then scroll down and click the “Submit” button which is in the bottom left of the pop out box. followed by the quantity.PHP POS 12. Figure 49 . Once submitted. (The fields in red are required).New Supplier Pop Out Box 3. Figure 50 – Submit Button 4. Then a pop up box will be shown. Add as many items as needed. click the “New Supplier” button which looks like the figure below.0 USER MANUAL 6 Suppliers   6.1 Creating  a  new  supplier   1. Then fill in the other necessary information for the item kit. the system will notify the user and save the supplier to the database. Figure 51 – System Notification 31 . Figure 48 – New Supplier Button 2. To create new supplier.

Figure 56 – System Notification 32 . Figure 52 – Editing From Supplier Table 2.3 Deleting  a  supplier   1.PHP POS 12. Figure 54 – Deleting From Supplier Table 2.2 Editing  a  supplier   1. click the “edit” button which looks like the figure below. To edit a supplier. select the item kit by clicking on the supplier name or the check box provided.0 USER MANUAL 6. Once deleted. To delete a supplier. Then click on the “Delete” button to delete the supplier. Figure 53 – System Notification 6. the system will notify the user and delete the supplier from the supplier table. the system will notify the user and update the supplier to the database. Figure 55 – Delete Button 3. Once submitted. Edit the necessary information and click the submit button (refer step 2 and 3 in page 38 for further details) 3. Then a pop out box will be shown.

PHP POS 12.0 USER MANUAL CHAPTER  7:     Reports   33 .

1. The generated chart would look like the Figure 74 on the next page. discounts. employees. the sales graphical report will be generated. The next screen that this shown will allow user to select the date range and sale type. 7. categories. To create a graphical report. The reports are based on customers. receivings. Those are graphical report. Once it is selected to the desired option.1  Graphical  Reports   In this example. then click the submit button to produce the report. taxes. suppliers. payments. Figure 58 – Date Range 3. click the “Graphical Report” button which looks like the figure below. 34 .PHP POS 12. item kits. summary report and detailed report. sales. inventory and deleted sales.0 USER MANUAL 7 Reports   The system is capable to produce three (3) types of report. items. Figure 57 – Graphical Report Button 2.

Generation of other graphical report follows the exact step as this one. Figure 60 – Summary Report Button 2. To create a summary report. 7. sale type and the option to export to Microsoft Excel. Once it is selected to the desired option.0 USER MANUAL Figure 59 – Sample Graphical Report 4. click the “Summary Report” button which looks like the figure below. 1. then click the submit button to produce the report. the sales summary report will be generated. Refer figure 76 on the next page 35 .PHP POS 12. The next screen that this shown will allow user to select the date range.2 Summary  Reports   In this example.

To create a detailed report. 1. the detailed summary report will be generated.3   Detailed  Reports   In this example. click the “Detailed Report” button which looks like the figure below. Figure 63 – Detailed Report Button 36 .0 USER MANUAL Figure 61 – Date Range 3. Figure 62 – Sample Summary Report 7. The generated chart would look like the Figure 77.PHP POS 12.

then click the submit button to produce the report.0 USER MANUAL 2. Once it is selected to the desired option. Figure 64 – Date Range 3. The +/. The generated chart would look like the Figure 77. The next screen that this shown will allow user to select the date range. Refer figure 79.sign on the left will display/hide the detailed report of that particular sale. sale type and the option to export to Microsoft Excel.PHP POS 12. Figure 65 – Sample Detailed Report 37 .

PHP POS 12.0 USER MANUAL CHAPTER  8:     Item  Receiving   38 .

type the item’s name or scan the barcode of the item. the page will look like Figure 82. After filling in the required items. 2. Figure 67 – Completing Item Receiving Sale 4.1  Item  Receiving     Figure 66 – Item Receiving Screen 1. Then enter the payment type and click finish to complete the transaction.0 USER MANUAL 8 Item  Receiving   Item receivings are used during restock of the items. 8. a receipt will be printed automatically. To create a receiving statement/receipt. (This step is optional) 3. 39 . Then select the supplier’s name by typing the name or hitting the backspace to get a list of existing suppliers.PHP POS 12. The supplier’s name details are added optionally to the receipt. Once transaction is complete.

0 USER MANUAL CHAPTER  9:     Sales   40 .PHP POS 12.

PHP POS 12.0 USER MANUAL 9 Sales   The sales screen is one of the frequently used screens in the system. 41 . Then choose the payment mode from the combobox provided and enter the amount given by the customer. click complete sale on the next screen.1  Completing  a  successful  sale     Figure 68 – Sales Register Screen 1. To create a sale. It is use to conduct and complete a sale with receipt. type the item’s name or scan the barcode of the item. 3. (Refer Figure 85 on the next page). To edit price and quantity. 9. simply fill in the price and quantity and click update. Then click add payment Figure 69 – Adding Payment to sale 4. Tip: Hitting the backspace will provide the list of all items 2. Once the payment has been added.

Figure 71 – Sample Sales Receipt 42 . The receipt will look like the Figure 86 below.PHP POS 12. Once transaction is complete. a receipt will be printed automatically.0 USER MANUAL Figure 70 – Completing a sale 5.

0 USER MANUAL CHAPTER  10:     Employees   43 .PHP POS 12.

To create new employee. (The fields in red are required) Figure 73 – New Employee Pop Up Box 3. Figure 72 – New Employee Button 2. Once submitted.PHP POS 12. Then scroll down and click the “Submit” button which is in the bottom right of the pop out box.0 USER MANUAL 10 Employees   10. click the “New Employee” button which looks like the figure below. the system will notify the user and save the employee to the database. Figure 75 – System Notification 44 .1 Creating  a  new  employee   1. Fill in the necessary information for the employee and check the boxes to grant access to specific modules. Figure 74 – Submit Button 4. Then a pop up box will be shown.

Edit the necessary information and click the submit button (refer step 2 and 3 in page 52 for further details) 3. Figure 76 – Editing From Employee Table 2. Figure 79 – Delete Button 3. Then click on the “Delete” button to delete the employee. Figure 78 – Deleting From Employee Table 2. To edit an employee. To delete an employee.0 USER MANUAL 10. Figure 77 – System notification 10. Figure 80 – System Notification 45 . the system will notify the user and delete the employee from the employee table. Once deleted.3 Deleting  an  employee   1.PHP POS 12. Once submitted. click the “edit” button which looks like the figure below. the system will notify the user and update the employee to the database. select the employee by clicking on their name or the check box provided. Then a pop out box will be shown.2 Editing  a  employee   1.

0 USER MANUAL CHAPTER  11:     Gift  Cards   46 .PHP POS 12.

PHP POS 12. Then click the “Submit” button which is in the bottom left of the pop out box. Figure 82 . Once submitted. Then a pop up box will be shown. Figure 84 – System Notification 47 .New Employee Pop Up Box 3. the system will notify the user and save the gift card to the database.0 USER MANUAL 11 Gift  Cards   A gift card can be used to pay instead of cash if sufficient amount of credit is in the card. Figure 83 – Submit Button 4. To create new item kit. (The fields in red are required). Then fill in the value and card number for the gift card. The card can be loaded by a user in few simple steps. Figure 81 – New Giftcard Button 2. click the “New Giftcard” button which looks like the figure below. 11.1 Creating  a  gift  card   1.

To delete a gift card. Once submitted. the system will notify the user and delete the gift card from the gift card table.Delete Button 3. Figure 88 . Figure 89 – System Notification 48 . select the gift card by clicking on the gift card number or the check box provided. Then a pop out box will be shown. Edit the necessary information and click the submit button (refer step 2 and 3 in page 55 for further details) 3. To edit a gift card. Figure 86 – System Notification 11.0 USER MANUAL 11. Figure 85 – Editing From Gift Card Table 2.PHP POS 12. Figure 87 – Deleting From Gift Card Table 2. Once deleted. click the “edit” button which looks like the figure below.3 Deleting  a  gift  card   1. Then click on the “Delete” button to delete the gift card.2 Editing  a  gift  card   1. the system will notify the user and update the gift card to the database.

PHP POS 12.0 USER MANUAL 11. Figure 90 .4 Generating  a  barcode  for  a  gift  card   1. select the gift card by clicking on the gift card’s number or the check box provided. Once generated. Then click on the “Generate Barcodes” button to generate the barcode.Generate Barcode From Gift Card Table 2. Figure 91 – Generate Barcode Button 3. a new window/tab will be opened to display the display Figure 92 – Sample Barcode 49 . To generate barcode for a gift card.

PHP POS 12.0 USER MANUAL CHAPTER  12:     Store  Configuration   50 .

1 Configuring store for the first time To allow store information to appear in the receipt.0 USER MANUAL 12 Store Configuration 12. a user should configure the store’s information in this screen Figure 93 – Store Configuration Screen 1. 2. Figure 94 – Submit Button 12.2 Backup 1. Fill in the necessary information (The fields in red are required). Then click the “Submit” button which is in the bottom left of the screen.PHP POS 12. Click the backup database icon to backup the whole database of the system. Recommended to backup every day before closing the system) Figure 95 – Backup Database Button 51 .

PHP POS 12. If you have any inquiries about this user manual.0 USER MANUAL ********************************************************************************** END OF USER MANUAL ********************************************************************************** For any updates please visit www. please email to me@chrismuench.com.com. 52 .phppointofsale.

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