Simple | Intuitive | Flexible | Complete
Cloud Computing Business solutions represent a new model for the use of hardware and software within a company. In this new formula, all servers, networks, applications and other elements related to data centers are made available to the IT department and end users through the Internet, in a way that enables them to acquire precisely the type and amount of computing services they need. Cloud computing differs radically from traditional outsourcing networks in which customers may not provide accurate management of their IT resources. In this system, customers are connected to 'cloud' services (e.g.: hardware maintenance) and business solutions (e.g.: domain-specific applications); the management is performed according to the volume of contracted services so that users don’t actually perceive any difference between this regime and the traditional one (where business solutions are installed locally).
Cloud Computing benefits
Unlike traditional applications that are installed on computers and servers in the customer’s location, the cloud computing provider owns the software and runs it in its data center while the client hires the solution on a monthly fee. Compared to a classical solution installed on the customer’s site, cloud IT solutions provide the following advantages: Client’s n IT resources are reduced: Infrastructure – purchasing, maintenance and upgrade are performed by the provider according to the system requirements; Software – back-up, update and user security are performed at network level; Human resources – no IT specialist is required; Data security is ensured by the n provider and is stipulated in the contract; Improved control of system costs n and investments; Customers benefit from “network n progress” effect: once providers gain more knowledge about managers’ needs, new features are incorporated into regular service upgrades so that all network customers receive these benefits as soon as possible; Software upgrade is performed n regularly and automatically by the provider; 24/7 accessibility, internet n connection required; Much n easier to implement due to the fact that it almost does not require any software to be installed in the client’s location, there are no licenses to be purchased, neither special hardware to support more complex specifications; Well performing and cheaper n security systems due to their standardization towards a large number of clients; Reduced implementation time; n Reduced TCO. n
TotalSoft’s solutions benefits
Cloud computing business solutions
TotalSoft expanded its product offerings in the cloud business model as a result of an increased interest from its customers for Microsoft CRM and SharePoint solutions, acquired as a service. Currently, TotalSoft provides the following cloud solutions as part of Charisma Business Applications suite
Charisma Cost Control (cost control)
Charisma eProcurement (procurement management)
Charisma Business Applications in Cloud Computing
Charisma Workflow (workflow management)
Charisma Office Automation (professional services)
Charisma HR Document Management (Human Resource documents management)
TotalSoft’s solutions benefits
n performance and computing power compared to traditional systems; Superior n Exceptional scalability, uninterrupted activity; n No additional investments in IT infrastructure required; n Permanent access, regardless of the location; n Payment in the form of monthly service fee; nrange of business solutions. Wide
Charisma eProcurement is designed specifically for the planning, execution, evaluation and improvement of procurement, contracting and renegotiation processes with various partners. It includes policies and practices to control costs and is used by the largest companies in Romania, in various activity fields and is perfectly integrated with the rest of the modules included in Charisma Cost Control. Features: n Quick access to the potential or current suppliers by managing and querying a database with partners; n management of Efficient procurement processes, covering the entire process, from the definition of a company's need to the contracting and actual fulfillment of the request (the approved expense request). n platform for: Optimal n Management of RFPs / RFQs (Requests For Proposal / Quotation) or any other type of requests; n Recording and comparing the quotations posted directly by suppliers or imported from external sources; n Reviewing, selecting and approving the best offers; n Opening bids on determined period, by inviting the suppliers with the best offers to compete for the final selection; n Concluding the contract with the supplier. n complete information and Provides history of suppliers, existing offers, signed contracts, invoices.
HR Document Management
Charisma HR Document Management Module ensures a comprehensive management of HR documents (time sheets, administrative documents, certificates, employee worksheets, contracts, certifications and diplomas), being fully integrated with the existing workflow of the company. The solution includes features such as document scanning, saving, archiving, change history, version control, reporting and levels of access definition by the system administrator or approval of certain documents already uploaded on the system. Features: n management of digital Provides versions of working documents, as well as other personnel documents;
n integration with the Provides
workflow existent in Charisma HCM; n location for document Unique storage (Document Center), which allows various functionalities such as document saving, archiving, retrieval, history, version control, reporting, adding and updating, access to documents according to the rights granted to users; n Document history; n Employee document history – multiple filters and advanced search criteria; n Document location; n Library-type features.
Charisma Cost Control decreases the financial risk by controlling the expense budgets and by tracking the expense approval workflows, according to the established budget. The solution monitors the procurement processes (RFP, RFQ, offer bids), increases the efficiency of the offering and ordering process and the company’s capability to capitalize opportunities. Moreover, Charisma Cost Control manages the provider invoices' approval, as well as the history of the contractual relationships with the business partners. The product consists of a suite of independent applications that are seamlessly integrated with Charisma ERP, or any other resource management system. eExpense Request Approval module is the best solution for tracking, controlling and increasing the efficiency of expenses in a company, and is part of Charisma Cost Control suite, which fully covers the internal purchasing flow. The main tools used are the expense budgets, order cards, approval processes and flows for the expense requests, the possibility to query the internal inventory. eProcurement is designed specifically for the planning, execution, evaluation and improvement of procurement, contracting and renegotiation processes. It includes policies and practices to control costs and is used by the largest companies in Romania, in various activity fields. The module is perfectly integrated with the rest of the solutions included in Charisma Cost Control. Supplier Contract Management module tracks the lifecycle of any purchasing contract, from its preparation to its signing and termination. Supplier Contract Management module is an indispensable component for supporting the strategies of companies running large purchasing projects, becoming a requisite both due to its features and integration capabilities.
Charisma Office Automation is a product dedicated to service providers, which simplifies project tracking, increases the efficiency of the resources involved in their execution and maximizes the revenues of contracts. The solution streamlines and automates the invoicing and collection cycle based on the registered hours, manages the interest documents and provides support for the decisionmaking process based on metrics and performance indicators. By using SharePoint principles and using the most advanced technologies from Microsoft, Charisma Office Automation provides a collaborative work environment where all employees have access to consistent information stored in secure databases, based on specific access rights that are predefined for user roles or groups they belong to. Charisma Office Automation comprises the following modules: n& Expense Management Time (efficient timesheet tracking); n Management Project (tracking, planning and improvement of operational activities of projects); n Resource Management (resource planning and management); n Contract Management (recording and management of contracts with clients and partners); n Financial Management (financial management of operations of projects); n Analysis Office (advanced reporting system).
Charisma Workflow enables organizations of any size to quickly build complex processes whether by accessing a Web browser or the user’s back-office system. At the same time, the solution enables defining and automating the business processes, reviewing the task flows and automating the tasks related to Charisma ERP modules. Features: n new flows through visual Creates configuration, eliminates the need for additional developments and responds to a broad spectrum of business needs; n Completely manages all the elements included in the configuration process - users, user groups, entities (documents and tasks), inputs and outputs, interaction and control methods etc.; n Efficiently manages bottlenecks, including delegating and error handling, ensuring the continuity and proper system functioning; n independent workflows Defines specific to any task type within the organization; Generates workflows in hours and days; n Manages and tracks the evolution of To-Do lists by users (actors) or user groups; Includes a multi-user approval feature for various workflow tasks;
n Provides decisional support by
implementing execution stages, conditioning and time restrictions assigned to the execution; n task management that Includes helps users (actors) interact with the workflow at a certain moment, including the owner, the generating flow, the documents attached, the actions and entities affected, the priority and status (stand-by, working, finished, cancelled). All actions performed by users can be managed through checklists; n Automatically notifies each actor within the flow regarding the steps that were not performed or those that are to be performed; n Automates the usual business processes and afferent tasks; n an updated, real-time Provides image of the tasks within the workflow, as well as the execution plan; n user and security Ensures mechanism management; it also includes the delegation and the transfer of responsibilities and rights; n Generates a detailed report at company level; n Measures the performance of a flow or a certain task through expandable indicators, used in various statistics and reports.
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