गेल (इं िडया) िलिमटे ड GAIL (India) Ltd.

पोःट: गेल कॉ पले स, वजयपुर पोःट: स, जला गुना (म.ू) 473 112 (म P.O. GAIL COMPLEX, VIJAIPUR DISTT. GUNA (M.P) 473 112 दरभाष/Phone: (07544) 274444 07544) 274 ू

फ स/Fax: (07544) 274600 ै स/

REQUEST FOR QUOTATION
To, GAIL WEBSITE VENDOR, India Vendor Code : 101019938 RFQ No. :GAIL/VL/08/M026/3200043523/MECH Date:09.05.2008 RFQ Due on : 10.06.2008 at 14:00 Hrs IST Tender Opening Date : 10.06.2008 at 15.00 Hrs IST

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Dear Sir(s)/Madam, GAIL (India) Ltd. invites you to submit your offer in sealed envelope, superscribing RFQ No. & Due date for the following item(s) in complete accordance with enquiry documents/attachments: Sl. No MatCode Description UOM QTY Unit Price (in figures & words)

-----------------------------------------------------------Group : 1 HEAT EXCHANGER FIXED TUBE SHELL-ONE PASS TYPE: SERVICE: LPG COLUMN CONDENSER P.O.No.: NO. OF PASSES ON SHELL SIDE: NO. OF PASSES ON TUBE SIDE: WORKING PRESSURE: WORKING TEMP.: MAKE: DRG.NO: TAG NO: 12 - E - 104 (FOR VIJAIPUR LPG) SER.NO: SUPPLEMENTARY REQUIREMENTS: ADDL. REQUIREMENTS: HT: 3.78MMKCAL/HR 1 2904870903 EACH 1 LPG COLUMN CONDENSER,WATER,3KG/CM2

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Page 1 Regd. Office: 16, Bhikaiji Cama Place, R.K. Puram, New Delhi – 110 066of 4

REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VL/08/M026/3200043523/MECH Date: 09.05.2008

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LPG COLUMN CONDENSER## DUTY: 3700000X1.1 KCAL/HR## TYPE: TUBE AND SHELL, SERVICE: LPG## COOLING MEDIA: WATER## NO OF PASSES ON SHELL SIDE: ONE## NO OF PASSES ON TUBE SIDE: FOUR## WORKING PRESSURE: 10.3 KG/CM2 ## AT SHELL SIDE & 3.0 KG/CM2 AT TUBE SIDE## WORKING TEMP: 56/ 42.6 DEG.CENT ## AT SHELL SIDE& 33 / 42 DEG. CENT AT TUBE##

-----------------------------------------------------------EMD Details : SHALL BE AS PER SL.NO 1(II) OF SECTION - I INVITATION FOR BID OF TENDER DOOCUMENT.

Instruction to Bidders : ENCLOSED AS SECTION-II

Price Basis : PRICES SHOULD BE FILLED STRICTLY IN FORMAT (PRICE SCHEDULE) GIVEN IN SECTION VI OF TENDER DOCUMENT. PRICES IN ANY OTHER FORMAT SHALL NOT ACCEPTABLE.

Delivery/Completion Schedule : SHALL BE AS MENTIONED IN TENDER DOCUMENT.

General Conditions of Contract : ENCLOSED AS SECTION III.

Special Conditions of Contract : ENCLOSED AS SECTION IV

Enclosures : SECTION I : INVITATION FOR BIDS (IFB) SECTION II: INSTRUCTIONS TO BIDDER (ITB) & FORMAT FORMAT SECTION III: GENERAL CONDITIONS OF CONTRACT - GOODS (GCC-GOODS) SECTION IV : SPECIAL CONDITIONS OF CONTRACT - (SCC) SECTION V : TECHNICAL SPECIFICATIONS SECTION VI : PRICE SCHEDULE

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REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VL/08/M026/3200043523/MECH Date: 09.05.2008

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Important : 1. Percentage of Taxes, Duties, P&F, Freight charges etc. of quoted basic price should be clearly mentioned in the quotation. 2. Please go through the General Purchase Conditions (GPC) enclosed as Annexure. Deviations to GPC shall liable for rejection of your offer. 3. Please submit Catalogue/Specification Details, Test Certificates/Traceability Certificate for accuracy along with your quotation.

Yours truly, For and on behalf of GAIL ( India ) Ltd.

(Authorized signatory)

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0 Bid Document is non-transferable. M. GAIL VIJAIPUR Page 1 of 78 . (India) Pin : 473112 Phone: 91 7544 274444 Fax : 91 7544 274600] II. The Bid Document calls for offers on single point “Sole Bidder” responsibility basis. III. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.00 hrs. (A Government of India Undertaking) SECTION I Invitation for Bids SUB: TENDER NO.P. Bidder shall ensure that Bid Security having a validity of 2 months beyond the offer validity i. must accompany the offer in the format made available in the Bid Document.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.00 19.0 I. GAIL/VL/08/M026/MECH FOR SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.500. Rs 49. Vijaipur Distt. validity of 6 months from the bid due date. GAIL (India) Limited PO. GAIL Complex.05. Any offer. unaccompanied with Bid Security (Part-C) will not be opened. Guna. the bidders are advised to ensure that their offer is on single bidder responsibility basis and in total compliance of scope of supply as specified in Bid Document.e. Order will be placed on the “Sole Bidder” alone (in whose name the bid document has been issued) who will be responsible for all contractual purposes.0 6.0 5.2008 at 15. GAIL VIJAIPUR. Further. 3.” 1. In addition.0 This Invitation for Bids (IFB) is an integral and inseparable part of the enclosed Bid Document. DELIVERY PERIOD : Shall be as defined in Special Conditions of Contract. GAIL (India) Limited invites sealed bids from eligible bidders for subject items. Bids through Fax/ E-mail shall not be considered. Bids received from bidders in whose name bid document has been issued shall only be considered. EARNEST MONEY : DATE AND TIME OF PRE : TENDERING/ BID CONFERENCE VENUE : 2. the bid from prospective bidders who download the tender document from GAIL website shall also be considered acceptable Bids complete in all respect should reach on or before the BID DUE DATE AND TIME.0 4.

co.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. Manager (C&P) E-mail : skchaurasia@gail. GAIL VIJAIPUR Page 2 of 78 . whatsoever. 1388 Fax: 91 7544 274600 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. (A Government of India Undertaking) 7.in Phone: 91 7544 274444 Extn. THIS IS NOT AN ORDER Yours faithfully.0 GAIL reserves the right to accept or reject any or all offers without assigning any reason. for and on behalf of GAIL (India) Limited (Shailendra Chaurasia) Dy.

AND SUBMIT ALL REQUISITE DOCUMENTS AS MENTIONED IN THIS "RFQ & TENDER DOCUMENT". AND IN THE EVENT OF SUCH SUBMISSION. TECHNICAL SPECIFICATIONS. 'TECHNICAL' AND/OR 'COMMERCIAL' QUERY(S). TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. A SUBSTANTIALLY RESPONSIVE BID IS ONE WHICH CONFORMS TO ALL THE TERMS AND CONDITIONS OF THE BIDDING DOCUMENTS WITHOUT DEVIATIONS OR RESERVATIONS/EXCEPTIONS. THE 'RESPONSE(S)' TO THE SAME SHALL BE IN WRITING. ANY NEW SUBMISSION (OF DOCUMENTS) AGAINST SUCH TQ/CQ IS NOT ALLOWED. AND NO CHANGE IN THE 'PRICE' OR 'SUBSTANCE' OF THE BIDS SHALL BE SOUGHT. FAILING WHICH YOUR OFFER WILL BE LIABLE FOR REJECTION.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. ETC. (A Government of India Undertaking) IMPORTANT INSTRUCTIONS PLEASE NOTE THAT THIS "REQUEST FOR QUOTATION [RFQ]" IS ON "ZERO-DEVIATION" BASIS. WITHOUT RECOURSE TO EXTRINSIC EVIDENCE. GAIL WILL ACCEPT OFFERS BASED ON TERMS AND CONDITIONS OF THIS "REQUEST FOR QUOTATION [RFQ] & TENDER DOCUMENT" ONLY. THE SUBSTANCE OF THE BID INCLUDES BUT NOT LIMITED TO PRICES. OFFERED OR PERMITTED. BIDDERS ARE REQUESTED TO NOT TO TAKE ANY DEVIATION/EXCEPTION TO THE TERMS AND CONDITIONS LAID DOWN IN THIS "RFQ & TENDER DOCUMENT". GAIL WILL DETERMINE THE SUBSTANTIAL RESPONSIVENESS OF EACH BID TO THE "RFQ & TENDER DOCUMENT". GAIL VIJAIPUR Page 3 of 78 . "INCOMPLETE BIDS SHALL NOT BE CONSIDERED" PRIOR TO DETAILED EVALUATION. THE SAME SHALL NOT BE CONSIDERED DURING EVALUATION. (TQ/CQ) IF REQUIRED. MAY BE RAISED ON THE BIDDER(S) – THE DECISION FOR WHICH WILL BE SOLELY BASED ON CIRCUMSPECTION BY 'GAIL (INDIA) LIMITED'. PURSUANT TO "BIDDER'S ELIGIBILITY AND REJECTION CRITERIA". FOR THE PURPOSE OF THIS. FURTHER. DEVIATION TO TERMS AND CONDITIONS OF "REQUEST FOR QUOTATION [RFQ] & TENDER DOCUMENT" MAY LEAD TO REJECTION OF OFFER. GAIL'S DETERMINATION OF A BID'S RESPONSIVENESS IS BASED ON THE CONTENT OF THE BID ITSELF. COMPLETION. SCOPE.

COPY OF INVOICE AND RELEVANT DATA SHEET/ DRAWING. GAIL VIJAIPUR Page 4 of 78 . COPY OF WORK ORDER /PURCHASE ORDER. FAILING WHICH THE OFFER MAY BE REJECTED SUMMARILY.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. (A Government of India Undertaking) BIDDER'S ELIGIBILITY CRITERIA [BEC] [BEC-A]: BIDDER SHOULD BE REGISTERED/ ENLISTED VENDOR OF EIL/PDIL/ BECHTEL/ ANY REPUTED EPC CONSULTANT FOR MANUFACTURING OF SHELL AND TUBE HEAT EXCHANGERS HAVING MINIMUM TUBE SHEET THICKNESS 50 MM. METALLURGY AND SIMILAR SIZE) DURING THE PREVIOUS 07 (SEVEN) YEARS RECKONED FROM BID DUE DATE. BIDDERS NOT MEETING ANY OF THE ABOVE-MENTIONED CRITERIA SHALL BE REJECTED WITHOUT ASSIGNING ANY REASON. OF SIMILAR SHELL & TUBE HEAT EXCHANGER (SAME TYPE. BIDDER SHOULD HAVE DESIGNED. [ii] TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. FABRICATED AND SUPPLIED AT LEAST ONE NO. NOTE TO "BIDDER'S ELIGIBILITY CRITERIA [BEC]" [FOR STRICT COMPLIANCE] [i] [BEC-B]: BIDDERS MUST FURNISH ALL RELEVANT CERTIFICATES / DOCUMENTS / INFORMATION IN SUPPORT OF THEIR CREDENTIALS TO THE ABOVE "ELIGIBILITY CRITERIA" ALONGWITH THE OFFER. INCLUDING INSPECTION RELEASE NOTE SUBSTANTIATING THE ABOVE SHOULD BE SUBMITTED ALONG WITH BID.

गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. GAIL VIJAIPUR Page 5 of 78 .II INSTRUCTIONS TO BIDDERS TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. (A Government of India Undertaking) SECTION .

Acceptance of Purchase order 36. Post qualification 31. General 01. 14. Modification and Withdrawal of Bids Bid Opening and Evaluation 23. Purchaser’s right to vary qualification at the time of award 33. GAIL VIJAIPUR Page 6 of 78 . Documents Comprising the Bid 10.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. Period of validity of Bids 15. Late Bids 22. 04. Bidding Documents 05. Deadline for Submission of Bids 21. Award criteria 32. Income tax liability 38. Clarification of Bidding Documents 07. 03. Amendment of Bidding Documents Preparation of Bids 08. Zero Deviation 18. D. Contract cum Performance bank Guarantee 37. Content of Bidding Documents 06. Corrupt or Fraudulent Practices C. (A Government of India Undertaking) Table of Contents A. Process to be Confidential 25. Bid Security 16. Contacting the Employer 26. E. F. Language of Bid 09. 02. E-Payment Submission of Bids 19. Document Establishing Goods Eligibility and Confirmation of Bidding Document. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. Evaluation and Comparison of Bids 29. Sealing and Marking of Bids 20. Bid Opening 24. Bid form & Price Schedule 11. Preliminary Examination of bids 27. Purchase Preference and price preference Award of Contract 30. Scope of Bid Eligible Bidders One Bid per Bidder Cost of Bidding B. Bid Currencies 13. Arithmetic Correction 28. Bid Prices 12. Format and Signing of Bid 17. Purchasers right to accept and bid and to get any or all bid 34. Notification of Award / Fax of Indent 35.

1 2. BIDDING DOCUMENTS 5. The bidder is not put on holiday by GAIL One Bid Per Bidder A bidder can submit only one bid in the same bidding process. 2.1 Scope of Bid The Purchaser as defined in the General Conditions of Contract-Goods. Cost of Bidding The bidder shall bear all costs associated with the preparation and submission of the bid. “bidding/tendering”.1 4. A bidder who submits or participates in more than one bid will cause all the proposals in which the bidder has participated to be disqualified. (A Government of India Undertaking) INSTRUCTIONS TO BIDDERS A. Technical Specifications. the terms “bid” and “tender” and their derivatives (“bidder/tenderer”.3 2.1 Content of Bidding Documents The bidding documents are those stated below and should be read in conjunction with any addenda issued in accordance with ITB Clause Section-I : Invitation for bids (IFB) Section-II : Instructions to Bidders (ITB) & Format Section-III : General Conditions of Contract (GCC-Goods) Section-IV : Special Conditions of Contract (SCC) Section.V : Technical Specifications Section-VI : Price Schedule 1. The bidder shall not be under a declaration of ineligibility by Purchaser for corrupt or fraudulent practices as defined in ITB. 3. 5.2 1. etc. 4. GAIL VIJAIPUR Page 7 of 78 . and day means calendar day. will in no case. The successful bidder will be expected to complete the Scope of supply within the period stated in tender document. be responsible or liable for these costs.3 3. regardless of the conduct or outcome of the bidding process. Singular also means plural. hereinafter “the Purchaser” wishes to receive bids for the supply of goods as described in Section-V. INTRODUCTION 1.) are synonymous. and PURCHASER (GAIL). Eligible Bidders This Invitation for Bids is open to bidders whom this tender is issued. B. “bid/tendered”. Throughout these bidding documents. 1.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.1 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.2 2.

7.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. a reasonable time to furnish their most competitive bid taking into account the amendments issued. the same is liable to be considered as no clarification/information required. Clarification of Bidding Documents A prospective bidder requiring any clarification of the Bidding Documents may notify GAIL in writing or by fax or e-mail at GAIL’s mailing address indicated in the Invitation for Bids. by issuing addenda. Amendment of Bidding Documents At any time prior to the bid due date. GAIL will respond in writing to any request for clarification of the Bidding documents which it receives not later than 10 days prior to the deadline for the submission of bids prescribed by GAIL. forms. terms and specifications in the bidding documents. 6.1 Language of Bid The bid prepared by the bidder as well as all correspondence/drawings and documents relating to the bid exchanged by bidder and the PURCHASER shall be written in English language. in which case.2 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. PREPARATION OF BIDS 6. modify the bidding documents.2 The Bidder is expected to examine all instructions. Any Clarification or information required by the bidder but same not received by the Purchaser. GAIL VIJAIPUR Page 8 of 78 . the PURCHASER may. at its discretion.2 7.1 7. The Invitation for Bids (IFB) together with all its attachments thereto.3 8 8. for any reason. understood and accepted by the bidders. ten days prior to the bid due date.1 and shall be notified in writing by fax/post to all prospective bidders who have received the bidding documents. C. for the purpose of interpretation of the bid. the English translation of the same duly authenticated by Chamber of Commerce of Bidder’s country hall be submitted by the Bidder. In the event of submission of any document/certificate by the Bidder in a language other than english. provided that any printed literature furnished by the bidder may be written in another language so long as accompanied by an ENGLISH translation. extend the bid due date in order to allow prospective bidders. (A Government of India Undertaking) 5. Written copies of GAIL’s response (including an explanation of the query but without identifying the source of the query) will be sent to all prospective bidders who have received the bidding documents. Metric measurement system shall be applied.1 7. Prospective bidders shall promptly acknowledge receipt of each addendum by fax/post to the Purchaser. Any addendum thus issued shall be part of the Bidding Documents pursuant to ITB Clause-5. the ENGLISH translation shall govern. shall be considered to be read. Failure to furnish all information required by the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in the rejection of its bid. 8. The PURCHASER may. whether at its own initiative or in response to a clarification requested by a prospective bidder.

xii) Power of Attorney/Authority letter from competent official in favour of person(s) signing the bid that such person (s) is/are authorized to sign the bid on behalf of the bidder and any consequence resulting due to such signing shall be binding on the bidder.2 Envelope II : Super scribing “Price Bid. 2.1 Documents Comprising The Bids The bid prepared by the bidder shall comprise the following components: 9. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. strictly complying with the requirement.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. iv) Documentary evidence to substantiate Bidder’s Eligibility Criteria (refer clause no. Copy of purchase order/ order should be enclosed with the details provided in Format F-9 xi) Any other information/details required as per bid document. pasted with corresponding “Cut Out Slip” Part-II shall contain original of Price Schedule duly filled in.4 above).. (A Government of India Undertaking) 9 9. v) Copy of Bid security in accordance with Clause II of IFB & Clause 15 of ITB to be furnished either in the form of Cashier’s / Banker’s cheque / Bank Draft in favour of “GAIL (India) Limited” payable at State Bank of India (Branch Code : 6635)/ Bank Guarantee as per format F-3 / Letter of Credit as per format F-3A.1. 9. 9.1. with prices blanked out (similar to the Priced Bid kept in Envelope no. Super scribing “ Bid Security”.Not to Open”– PART-II. II). GAIL VIJAIPUR Page 9 of 78 . the bidders shall put his signature and his stamp. pasted with corresponding “Cut Out Clip” Part-III shall contain original Bid security in separate sealed envelope.PART-III.1 Envelope -1: Super scribing Techno-Commercial Un-priced Bid (PART-I) Part-I: Techno-commercial /Un-priced Bid (to be furnished in original and one copy) and shall contain the following: i) Bidder’s general details/information as per format F-1 ii) A Bid Form as per format F-2 iii) A confirmation that prices in requisite formats.1. vi) Letter of authority in favour of any one or two of bidder’s executives having authority to attend the un-priced and price bid opening on specified dates and venue as per format F-4 vii) Confirmation of no deviation as per Format F-5 viii) Certificate as per Format F-6 ix) Confirmation to terms & conditions as per Format F-8 x) Specific Experience and other details as called for in qualifying requirements.3 Envelope III . In case of any correction. in separate sealed envelopes duly signed and stamped on each page super scribing on the sealed envelope “Price – Do Not Open” and no conditions what so ever. Note: All pages of the bid to be signed and sealed by authorized person of the bidder.

no. other local costs incidental to delivery of the goods to its final destination (FOT-site) shall be quoted by the Bidder.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. Bidder must submit Excise Invoice/Gate Pass for availing Cenvet benefit by GAIL (including brought out items as detailed at sl.1 A) Ex-works Price including packing and forwarding charges (such price to include all costs as well as duties and taxes paid or payable on components and raw materials incorporated or to be incorporated in the goods). bidder fails to submit Excise Invoice/Gate Pass for availing Cenvet benefit. In case of delay in delivery. but subject to maximum of such duty payable on quoted CIF value. 11. 11. under Cl. if this contract is awarded. Further.2 (C) shall also be to GAIL’s account. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. (ii) Transit Insurance shall be arranged by Purchaser. C) The bidders shall indicate breakup of the quantum of imports involved for import of necessary raw materials and components giving CIF value of Import in applicable currency considered and included in bid price. GAIL VIJAIPUR Page 10 of 78 . (iii) GAIL shall issue form C/ Concessional Form (iv) In case of Excise Duty is applicable. Bid Prices Bid Prices Bidders shall indicate the following separately (as per Price Schedule) 11. However. equivalent amount will be deducted from payment. 11. NOTE: (i) Inland transportation. indicating the required information for all the goods to be supplied. B) Excise Duty & Sales Tax (rates) which will be payable on the finished goods. E above). E) Bought out items: In case of bought out items. any increase in the rate of these taxes and duties beyond the contractual completion period shall be to bidder's account and any decrease shall be passed on to GAIL. on the actual CIF value of import content. (A Government of India Undertaking) 10.1(B) within the contractual delivery period shall be to GAIL’s account. D) The statutory variation in Excise Duty & Sales Tax on finished goods covered under Cl. 10. a brief description of the goods and quantity.1 Bid Form & Price Schedule The bidders shall complete the Bid Form and appropriate Price schedule furnished in the Section VI of Bidding Document. same shall be paid as per actual on submission of documentary proof. Please note that quoted Cenvat Benefit will be considered in evaluation and in case. 11. any increase in the rate of customs duty beyond the contractual completion period shall be to bidder's account and any decrease shall be passed on to GAIL. the supplier will ensure that his supplier(s) will raise the Excise Invoice in the name of GAIL (India) Ltd as Consignee and the supplier will be the Consignor on account of the supplier. any statutory variation in the rate of customs duty (except CVD) within contractual delivery period. However.

13.3 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. In exceptional circumstances. The bid security in shall be in the form of Demand Draft/ Banker’s Cheque in favour of GAIL (India) Limited. the PURCHASER may request that the bidder extend the period of bid validity for a specified additional period. commission or interest on the amount of bid security. (A Government of India Undertaking) 12 12.3 14 14. pursuant to ITB Clause-15. The bid security is required to protect the PURCHASER against the risk of bidder’s conduct which would warrant the security’s forfeiture.2 15. the bidder shall furnish. and reference to brand names or catalogue numbers. as part of the bid. documents establishing the eligibility and conformity to the Bidding Documents of all goods and services which the bidder proposes to supply under the Contract. Documents Establishing Goods’ Eligibility and Conformity to Bidding Documents Pursuant to ITB Clause 9. Bid Security Pursuant to ITB Clause-9.2 13. drawings or data.7.1 15. For purpose of the commentary to be furnished under Clause-13. the bidder shall note that standards for workmanship. designated by the PURCHASER in its Technical Specifications are intended to be descriptive only and not restrictive. Branch Code 6635 (issued by Indian Nationalised / Scheduled bank) or in the form of Bank Guarantee/ irrevocable Letter of Credit as per format enclosed in the Bidding Document. bid security in the amount specified in the Invitation for Bids valid for six months from the due date of tender.0 in all respects. Period of Validity of Bids The bid shall remain valid for acceptance for four (4) months from the bid due date. A bidder agreeing to the request will not be required or permitted to modify his bid. PURCHASER shall reject a bid valid for a shorter period being non-responsive. material and equipment. but will be required to extend the validity of its bid security for the period of the extension and in accordance with ITB Clause 15.1 13 13.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. A bidder may refuse the request without forfeiture of his bid security.1 Bid Currencies Bidders shall submit bid only in Indian Rupees. GAIL shall not be liable to pay any bank charges. Vijaipur. The requests and the responses thereto shall be made in writing (by fax / post/ e-mail).1 14.2 above. GAIL VIJAIPUR Page 11 of 78 . b) a clause-by-clause commentary on the PURCHASER’S Technical specifications demonstrating the goods and services’ substantial responsiveness to the specifications. the bidder shall furnish. and shall furnish: a) detailed description of the essential technical and performance characteristics of the goods. The documentary evidence of the goods and services’ conformity to the Bidding Documents may be in the form of literature. as part of his bid.2 15 15. prior to expiry of the original bid validity period. payable at State Bank of India.

16 16. Unsuccessful bidder’s bid security will be discharged/returned. For Domestic Bidders : Central Public Sector Undertakings and firms registered with NSIC are exempted from furnishing bid security provided they are registered for the quoted items upto the monetary limit they intend to quote and subject to their enclosing with their bid a copy of the latest and current Registration Certificate. except any catalogues/ literatures shall be signed and sealed by the person or persons signing the bid. The bid security may be forfeited: a) If a bidder withdraws his bid during the period of bid validity. Bid Security should be in favour of GAIL (India) Limited and addressed to GAIL. Bid Security must indicate the Bid Document number and the item for which the bidder is quoting. The original and copy of the bid shall be typed or written in indelible ink (in the case of copies. bid security is in the form of Bank Guarantee or Letter of Credit. b) in the case of a successful bidder. In addition.2 16. The bid shall contain no alterations.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. in case of Bank Guarantee/Letter of Credit from banks other than the Nationalised Indian banks.3 may be rejected by the PURCHASER as non-responsive. the bidder shall submit one copy of the bid clearly marked “copy”. pursuant to ITB Clause-14. Format And Signing of Bid The bidder shall prepare one original of the document comprising the bid as per clause 9. if the bidder fails: i) to accept the Purchase Order in accordance with ITB Clause-35 or ii) to furnish Performance Guarantee in accordance with ITB Clause-36 iii) to accept correction of errors pursuant to ITB Clause-27.9 In case.7 15. All pages of the bid. GAIL VIJAIPUR Page 12 of 78 . The Bid Security in the form of Bank Guarantee or Letter of Credit shall be in the form provided in the Bidding Document. This is essential to have proper co-relation at a later date.1 and 15. The successful bidder’s bid security will be discharged upon the bidder’s accepting the Order. In the event of any discrepancy between the original and the copies. photocopies are also acceptable) and shall be signed by the person or persons duly authorised to sign on behalf of the bidder. the original will govern. unless such corrections are initialed by the person or persons signing the bid.5 15.0 of ITB marked “original”. Any bid not secured in accordance with ITB Clause 15.as promptly as possible but not later than 30 days after the expiration of the period of bid validity prescribed by the PURCHASER.4 15. the same shall be from any Indian scheduled bank or a branch of an International bank situated in India and registered with Reserve bank of India as scheduled foreign bank. The name and position held by each person signing.1 16.8 15.6 15.0 c) If the Bidder changes the proposed manufacturer after submission of his bid.3 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. omissions or additions. However. the bank must be commercial bank having net worth in excess of Rs 100 crores and a declaration to this effect should be made by such commercial bank either in the Bank Guarantee / Letter of Credit itself or separately on its letterhead. pursuant to ITB Clause-35 and furnishing the Contract Performance Guarantee pursuant to ITB Clause-36. must be typed or printed below the signature. (A Government of India Undertaking) 15.

PLEASE NOTE THIS TENDER IS ON “ZERO DEVIATION” BASIS. the bidder should give their account number and other details in any one of the above banks to facilitate payment through ebanking. GAIL WILL ACCEPT OFFERS BASED ON TERMS AND CONDITIONS OF TENDER DOCUMENT ONLY. in case order is placed on him.1 E-Payment GAIL (India) Limited has initiated payments to bidder electronically and to facilitate the payments electronically.2 REJECTION CRITERIA: DEVIATION TO THE FOLLOWING CLAUSES OF RFQ SHALL LEAD TO REJECTION OF BID: (I) (II) (III) (IV) (V) (VI) (VII) (VIII) (IX) (X) (XI) (XII) FIRM PRICE EMD/ BID BOND SCOPE OF WORK/ SPECIFICATIONS PRICE SCHEDULE/ PRICE BASIS DELIVERY/ COMPLETION SCHEDULE PERIOD OF VALIDITY OF BID. IT IS ONCE AGAIN REMINDED NOT TO NOT MENTION ANY CONDITION IN OFFER WHICH IS CONTRADICTORY TO TERMS AND CONDITIONS OF TENDER DOCUMENT.Priced Bid Part III – Original Bid Security 19 19. (A Government of India Undertaking) 17 17.1 Zero Deviation/ Rejection Criteria DEVIATION TO TERMS AND CONDITIONS OF TENDER DOCUMENT MAY LEAD TO REJECTION OF OFFER. 18 18. Sealing And Marking of Bids Bid shall be submitted in the following manner in separate sealed envelopes duly superscribed as below: Part I . FURTHER.1 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. GAIL VIJAIPUR Page 13 of 78 . Further.Techno-commercial/ unpriced Bid Part II . PRICE REDUCTION SCHEDULE PERFORMANCE BANK GUARANTEE/ SECURITY DEPOSIT GUARANTEE ARBITRATION/ JURISDICTION OF COURT FORCE MAJEURE DOCUMENTARY EVIDENCE TO SUBSTANTIATE BIDDER’S ELIGIBILITY CRITERIA BIDDER IS REQUESTED TO FILL FORMAT F-8 AND SUBMIT ALONG WITH OFFER.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. the bidder should have an account with HDFC Bank or State Bank of India or ICICI Bank so that the payment through e-banking be made to the bidder. 17.

Bids must be received at the following Address : Dy. In case of any problem in delivering/ dropping the tenders in tender box (placed at reception of Administrative Building. GAIL Vijaipur). General Manager (C&P) at address mentioned below.3 19. Bid Security : (Part-III) Original and one copy shall be sealed in separate envelopes clearly super scribing “Bid Security for ------Procurement” “Original” or “Copy” as the case may be.4 19.1 20. General Manager (C&P) GAIL (India) Limited PO. Sr.Procurement containing One Original + one copy”.2 19.5 Techno Commercial Un-priced Bid : (Part I) Original Bid of Techno-commercial Unpriced Bid shall be sealed in one separate envelope super scribing “Techno-Commercial Un-Priced Bid for ---------Procurement” “Original”. if required. 2506 Fax : 91 7544 273141 Alternate Fax no. (A Government of India Undertaking) 19. (India) Pin : 473112 Phone: 91 7544 274444 Extn. Price Bids and Bid security shall further be sealed in one outer envelope super scribing “Bid for -----------Procurement”. Vijaipur Distt. at its discretion. 2378#/8140# Each envelop shall indicate name and address of the bidder to enable the bid to be returned unopened. GAIL VIJAIPUR Page 14 of 78 . Both the two envelopes (1 original + 1 copy) shall be sealed in one separate envelope super scribing “Techno-Commercial UnPriced Bid for -----------. Deadline for Submission of Bid Bids must be received by the Purchaser at the address specified in Clause 19.3 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. on giving reasonable notice by fax or any written communication to all prospective bidders who have been issued the bid documents.8 20 20. Price Bid : (Part II) Original Price Bid shall be sealed in separate envelopes super scribing “Price Bid for ------. Also Bidder shall ensure that the envelopes used are strong enough to with stand the weight and enroute handling by Postal department/ Courier Services.6 19. The PURCHASER may. Officer (C&P): Tel 07544 274444 Extn. If the outer envelope is not sealed and marked as above. extend the deadline for the submission of bids in which case all rights and obligations of the PURCHASER and the bidders.2 20. GAIL Complex. 2504 19.7 19. These envelopes shall be further sealed as detailed hereunder.Procurement” “Copy”. M. Guna. Copy of Techno-Commercial unpriced Bid shall be sealed in separate envelopes super scribing “Techno-Commercial un Priced Bid for ---------. the PURCHASER will assume no responsibility for the misplacement or premature opening of the bid. previously subject to the bid due date. place contact following officers: (i) Shri Subhadip Das.Procurement” “Original”. shall thereafter be subject to the deadline as extended.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.6 above not later than the date and time specified in the IFB. 91 11-26185941/ 2436 Fax extension no.P. All three envelopes containing Techno-Commercial un-priced Bids. Bidding Document Number and shall be addressed to Dy.

but followed by a signed confirmation copy post marked not later than the deadline for submission of bids. sealed. Any effort by a bidder to influence the Purchaser in any manner in respect of bid evaluation or award will result in the rejection of that bid. Envelopes marked “withdrawal” shall be opened first. A withdrawal notice may also be sent by fax/post. Withdrawal of a bid during this interval shall result in the bidder’s forfeiture of his bid security.3 24 24. time as stipulated in IFB.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.2 Bid Opening The Purchaser will open bids (Part-I & III) including withdrawals and modifications made pursuant to Clause 22. No bid shall be allowed to be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity. Manager (C&P): Tel 07544 274444 Extn. (A Government of India Undertaking) (ii) 21 21.1 22. the presence (or absence) and amount of bid security and any other such details as the Purchaser may consider appropriate will be announced by the Purchaser. at date. E.1 25 25.1 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. No bid shall be modified after the deadline for submission of bids. but before the due date of submission provided that the written notice of the modification.2 22.1 Shri Pankaj Babbar.0 of ITB. all envelopes marked “Modifications” shall be opened and submissions therein read out in appropriate details.4 23 23. if any bidder wishes 23. clarifications. The bidder’s modification or withdrawal notice shall be prepared. with the outer envelopes additionally marked “modification” or “withdrawal” as appropriate. Modification And Withdrawal of Bids The bidder may modify or withdraw his bid after the bid submission. Contacting the Purchaser From the time of the bid opening to the time of the release of order. Bids for which an acceptable notice of withdrawal has been submitted pursuant to Clause 22. marked and delivered in accordance with the provisions of ITB Clause-19. bid modifications and withdrawals. Subsequently. Process to be Confidential Information relating to the examination.0 of ITB shall not be opened. GAIL VIJAIPUR Page 15 of 78 .3 22. evaluation and comparison of bids and recommendations for the order. OPENING AND EVALUATION OF BIDS 22 22. Dy. The bidder’s names. shall not be disclosed to bidders or any other person officially concerned with such process. including substitution or withdrawal of the bid is received by the PURCHASER prior to the deadline prescribed for submission of bids. 1386 Late Bids Any bid received by the PURCHASER after the deadline for submission of bid prescribed under IFB shall be rejected and returned unopened to the bidder.1 23.

2 If the bidder does not accept the correction of errors. In case of any error in total indicated by the Bidder. 27 Arithmetic Corrections 27. without deviations.1.1 26.1 The PURCHASER will examine the bids to determine whether they are complete.2 Prior to the detailed evaluation. Preliminary Examination of Bids Techno-Commercial Bid Evaluation 26 26. whatsoever. its bid will be rejected and the bid security will be forfeited. If a bid is non responsive. (b) Any other relevant factor. taking into account he following factors : (a) Overall completeness and compliance with the Technical Specifications.1. In order to reach such a determination. 27.3 No deviation. the PURCHASER will determine whether each bid is of acceptable quality.1.5 The Purchaser will carry out a detailed evaluation of the bids previously determined to be responsive in order to determine whether the technical aspects are in accordance with the requirements set forth in the Bidding Documents.1. the unit price alone shall be considered valid and binding on the Bidder. conditions and specification of the bidding document.1 The bids will be checked for any arithmetical errors as follows : 27. the Purchaser will examine and compare the technical aspects of the bids on the basis of the information supplied by the bidders. is permitted in the Bidding Documents and the price bids of those bidders whose technical and commercial bids contain any exception to the conditions and stipulations of the Bidding Documents shall not be opened 26.4 The Purchaser’s determination of a bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. The bid that does not meet minimum acceptable standard of completeness. 26. a responsive bid is one which conforms to all the terms. whether any computational errors have been made. 26. whether the documents have been properly signed and whether the bids are generally in order. (A Government of India Undertaking) 25.1.1. if any that the Purchaser deems necessary or prudent to be taken into consideration. it will be rejected by the Purchaser and may not subsequently be made responsive by the bidder by correction of the nonconformity. For purposes of this determination. quality function and operation of any process control concept included in the bid.1. Any effort by a bidder to influence the Purchaser in any manner in respect of bid evaluation or award will result in the rejection of that bid. consistency and detail will be rejected as non-responsive. is generally complete and is responsive to the Bidding Documents. conditionality or reservations. objections. GAIL VIJAIPUR Page 16 of 78 .गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. 26.1 In case of any discrepancy between prices in words and prices in figures. the prices in words shall be valid and binding. whether required securities have been furnished.2 to contact the Purchaser for any matter relating to the bid it should do so in writing.

1 32 32. 30. Purchase Preference and Price Preference: NOT APPLICABLE F. 28. GAIL VIJAIPUR Page 17 of 78 .1 Post Qualification In the absence of prequalification.2 30. Bid Evaluation and Comparison Criteria : The evaluation of all the responsive bid for supplies to be arrived at the lowest evaluated offer as under : i) Ex-works price quoted by the bidder (including packing. technical and production capabilities as well as such other information as the PURCHASER deems necessary and appropriate. Variation beyond this limit will be subject to mutual agreement between the PURCHASER and the Seller.3 29 Bids not conforming to technical specifications/requirements shall be rejected. An affirmative determination will be a prerequisite for award of the contract to the bidder. provided further that the Bidder is determined to be qualified to perform the contract satisfactorily. forwarding) ii) Excise duty on the finished goods. PURCHASER’s Right to Vary Quantities at Time of Award PURCHASER reserves the right at the time of award of ORDER to increase or decrease by upto 15 % the quantity of GOODS specified in the Material Requisition. (A Government of India Undertaking) 28 28.2 28. pursuant to ITB Clause – 26. the PURCHASER will determine to its satisfaction whether the bidder selected as having submitted the lowest evaluated. The determination will take into account the bidder’s financial.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. AWARD OF CONTRACT 30 30.1 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.1 Evaluation And Comparison of Bids The PURCHASER will evaluate and compare the bids previously determined to be substantially responsive. without any change in unit price or other terms and conditions. responsive bid is qualified to satisfactorily perform the contract. Award Criteria Purchaser will award the contract to the successful Bidder whose bid has been determined to be substantially responsive and has been determined to be the lowest evaluated bid.3 31 31. A negative determination will result in rejection of the bidder’s bid. iii) Sales Tax on the finished goods iv) Inland transportation to purchaser’s site Evaluation will be done on individual items basis and quoted Cenvat benefit would be considering in evaluation.

Notification of Award / Fax of Intent Prior to the expiration of period of bid validity the PURCHASER will notify the successful bidder in writing by fax or e-mail to be confirmed in writing. GAIL VIJAIPUR Page 18 of 78 .(CPBG) pursuant to ITB Clause-36. The bank guarantee/Letter of Credit towards performance guarantee shall be in the currency of the Contract.1 PURCHASER’s Right To Accept Any Bid And To reject Any or All Bids PURCHASER reserves the right to accept or reject any bid. the PURCHASER will promptly notify each unsuccessful bidder and will discharge his bid security. the bank must be a commercial bank having net worth in excess of Rs 100 crores and a declaration to this effect should be made by such commercial bank either in the Bank Guarantee itself or separately on its letterhead. However. Acceptance of Purchase Order PURCHASER will issue the Purchase Order to the successful bidder. Contract cum Performance Bank Guarantee (CPBG) 34 34. The performance guarantee shall be for an amount equal to 10% of the value of the contract towards faithful performance of the contractual obligations and performance of equipment. who. the successful bidder shall furnish the performance guarantee in accordance with Clause 11 of General Conditions of Contract (GCC-Goods) in the form provided in the bidding documents.1 34. shall sign all pages and return the acceptance copy to the PURCHASER. at any time prior to award of contract. This bank guarantee/Letter of Credit shall be valid for a period as stated in Clause-11 of General Conditions of Contract (GCC-Goods). Upon the successful bidder’s furnishing of contract cum performance bank guarantee. Delivery shall be counted from the date of notification of award / Fax of Intent.1 36 36.1 36.2 36. within 15 days of receipt of the same. This Bank Guarantee/Letter of Credit shall be from any Indian scheduled bank or a branch of an International bank situated in India and registered with Reserve bank of India as scheduled foreign bank. Failure of the successful bidder to comply with the requirements of this clause shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security.2 34. in case of bank guarantees/ Letter of Credits from banks other than the Nationalised Indian banks. that his bid has been accepted. (A Government of India Undertaking) 33 33.3 Within 15 days of the receipt of the notification of award / Fax of Intent from the PURCHASER. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. pursuant to ITB Clause-15. without thereby incurring any liability to the affected bidder or bidders or any obligations to inform the affected bidder or bidders of the ground for the PURCHASER’S ACTION.3 35 35.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. The notification of award / Fax of Intent will constitute the formation of the Contract. and to annul the bidding process and reject all bids.

the terms set forth below as follows : i) “corrupt practice” means the offering. giving. In pursuance of this policy. both Corporate as well as for his personnel.1 Income Tax Liability The bidder will have to bear all income tax liability. for the purposes of this provision. either indefinitely or for a stated period of time.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.1 b) will reject a proposal for award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent p practices in competing for the contract in question. 38. GAIL VIJAIPUR Page 19 of 78 . and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the Purchaser of the benefits of free and open competition. receiving or soliciting of any thing of value to influence the action of a public official in the procurement process or in contract execution.2 will declare a firm ineligible. 38 38. ********************** TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. Corrupt or Fraudulent Practices The Purchaser requires that Bidders/Suppliers observe the highest standard of ethics during the procurement and execution of the order. (A Government of India Undertaking) 37 37. if at any time the Purchaser determines that the firm has engaged in corrupt or fraudulent practices in competing for or in executing a contract. and ii) “fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Purchaser. the Purchaser : a) defines.

GAIL VIJAIPUR Page 20 of 78 . (A Government of India Undertaking) FORMS AND FORMATS TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.

INDIA 1-1 1-2 Bidder Name: Registered Address: 1-3 Operation Address if different from above: 1-4 1.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. please furnish details} Place: Date: Signature of Authorised Signatory Name: Designation: Seal: Tender No.7 Telefax Number ____________________________________________ (Country Code) (Area Code) (Telephone Number) 1. (A Government of India Undertaking) F-1 BIDDER’S GENERAL INFORMATION To GAIL (India) Limited. Offer No.5 Name of Contact Person: Telephone Number ___________________________________________ (Country Code) (Area Code) (Telephone Number) 1.O. ………………………………………………………………. if any {If yes.6 E-mail address & Web Site ____________________________________________ 1..: GAIL COMPLEX. P. VIJAIPUR DISTT.P.. & Date: ………………………………………………………… TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. GUNA 473112 M.8 ISO Certification. GAIL VIJAIPUR Page 21 of 78 .

Place: Date: Signature of Authorised Signatory Name: Designation: Seal: Tender No. INDIA Dear Sir. & Date: ………………………………………………………… TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. including Addenda Nos. pleased to offer to execute the whole of the Job of …………… ……………………………………………………………………………………………. GUNA 473112 M. We understand that Bid Document is not exhaustive and any action and activity not mentioned in Bid Documents but may be inferred to be included to meet the intend of the Bid Documents shall be deemed to be mentioned in Bid Documents unless otherwise specifically excluded and we confirm to perform for fulfilment of Agreement and completeness of the Work in all respects within the time frame and agreed price. ____________. Offer No. for the due performance with in fifteen days of such award.P. Until a final Agreement is prepared and executed.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.. After examining/reviewing the Bidding Documents ………………………………………………. the undersigned..O. the receipt of which is hereby duly acknowledged. GAIL VIJAIPUR Page 22 of 78 . the said Bid Documents.General and Special Conditions of Contract and Price schedule etc. and it shall remain binding upon us and may be accepted by any time before the expiration of that period. If our bid is accepted. We confirm that this bid is valid for a period of four (4) months from the date of opening of Techno-Commercial Bid.: GAIL COMPLEX.and in conformity with. We understand that you are not bound to accept the lowest priced or any bid that you may receive. the bid together with your written acceptance thereof in your notification of award shall constitute a binding Agreement between us. VIJAIPUR DISTT. we... we will provide the performance security equal to 10% (ten per cent) of the Contract Price. P. ………………………………………………………………. (A Government of India Undertaking) F-2 BID FORM To GAIL (India) Limited.

.. day of... If the Bidder withdraws his Bid during the period of Bid validity specified by the Bidder on the Bid Form .………………………for which payment well and truly to be made to GAIL. without GAIL having to substantiate its demand....... or If the Bidder.. Dear Sir(s)..P..... if required. …………………......_____________________ FOR_____________________________________________________ WHEREAS. (A Government of India Undertaking) F-3 PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT/ BID BOND (To be stamped in accordance with the Stamp Act) Ref.(hereinafter called 'the bid') KNOW ALL MEN by these presents that WE..... VIJAIPUR DISTT.... provided that in its demand GAIL will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions specifying the occurred condition or conditions. (Signature of the BANK) (Signature of the Witness) Name & Address of Witness : Date : TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT...... VIJAIPUR GUNA (M....................... GUNA 473112 M.. are bound unto GAIL (INDIA) LTD...गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.... INDIA Bank Guarantee No.......... Sealed with the Common Seal of the Bank this..: GAIL COMPLEX............ 2004............... The Guarantee will remain in force upto and including 60 days after the period of bid validity and any demand in respect thereof should reach the BANK not later than the above date. P..(hereinafter called the Bidder has submitted his Bid no.................... Date...P) . GAIL COMPLEX..... or Fails or refuses to furnish the PERFORMANCE SECURITY in accordance with the Instructions to bidder.. We undertake to pay GAIL upto the above amount upon receipt of its first written demand....473112 (herein after called GAIL) IN THE SUM OF.. TENDER NO... THE CONDITIONS OF THIS OBLIGATION ARE : 1....dated……..O.. 2........... To GAIL (India) Limited.. the Bank binds itself its successor and assigns by these presents.for ............ having been notified of the acceptance of his bid by GAIL during the period of bid validity : a) b) Fails or refuses to execute the Contract Form..... GAIL VIJAIPUR Page 23 of 78 ...…………………………………………………….

TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. (A Government of India Undertaking) INSTRUCTIONS FOR FURNISHING BID-GUARANTEE BANK GUARANTEE 1. The expiry date as mentioned in bid security should be 6 months from the bid closing date 3. then a letter to Purchaser confirming its net worth is more than Rs. Bidders must indicate the full postal address of the bank along with the bank’s E-mail/ Fax/. If a bank guarantee is issued by a commercial bank.000. GAIL VIJAIPUR Page 24 of 78 . 5.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. From where the earnest money bond has been issued.000.(Rupees one hundred crore). The bank guarantee by bidders will be given from bank as specified in ITB 4. 2.000/. The Bank Guarantee by bidders will be given on non-judicial stamp paper as per stamp duty applicable. 1. A letter from the issuing bank of the requisite Bank Guarantee confirming that said bank guarantee /all future communication relating to the Bank Guarantee shall be forwarded to the Purchaser at its address as mentioned at ITB. 6. The non-judicial stamp paper should be in the name of the issuing bank.

: …………………………………………(in India) (6 months beyond bid due date) (ii) (iii) 2. during the period of bid validity or any extension thereof duly agreed by the Bidder. (c) Fails to accept arithmetic corrections as per tender conditions. : GAIL COMPLEX./US$ accompanied by a certificate by GAIL (India) Ltd. duly incorporated therein.P...(item) We hereby guarantee to protect the Drawers.O.. Please obtain reimbursement as under : …………………………………………. All bank charges will be on the account of M/s …………………………………… (Applicant) FOR……………………….गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. P. 500. GAIL (India) Limited. GAIL VIJAIPUR Page 25 of 78 . Authorised Signature (Original Bank) 3. The Bidder. (Name of Applicant with full address) for a sum not exceeding……………………available by your demand letter (draft) on them at sight drawn for…………………. (A Government of India Undertaking) F-3A FORMAT FOR LETTER OF CREDIT FOR BID SECURITY To. having been notified of the acceptance of its Bids. INDIA Irrevocable and confirmed Letter of Credit No…………………………………… Amount : Rs Validity of this Irrevocable Letter of Credit Dear Sir. (a) Fails or refuses to execute the supply order/contract (b) Fails or refuses to furnish the Contract Performance Security within 30 days before expiry of bid Security... VIJAIPUR DISTT. 6. specifying the occurred condition(s) : (i) The bidder withdraws its Bid during the period of Bid validity or any extension thereof duly agreed by the Bidder. 4. GUNA 473112 M.. that one or more of the following conditions has/have occurred. This Irrevocable Letter of Credit has been established towards Bid Security Tender No………………for ………………. This Credit is issued subject to the Uniform Customs and Practices for Documentary Credits (1993 Revised) International Chamber of Commerce brochure No. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. Endorsers and bonafide holders from any consequences which may arise in the event of the non-acceptance or non-payment of Demand Letter (draft) in accordance with the terms of this credit. with the Tender No.Rs. The Bidder varies or modifies its Bid in a manner not acceptable to GAIL (India) Ltd. You are here by authorized to draw on…………………. 5.

P. GUNA 473112 M. : GAIL COMPLEX. Dear Sir. GAIL VIJAIPUR Page 26 of 78 . INDIA SUB: Tender no.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.. (A Government of India Undertaking) F-4 LETTER OF AUTHORITY PROFORMA FOR LETTER OF AUTHORITY FOR ATTENDING BID OPENING AND SUBSEQUENT NEGOTIATIONS/CONFERENCES No. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. Yours faithfully. Place: Date: Signature of Authorised Signatory Name: Designation: Seal: Note: This letter of authority should be on the letterhead of the bidder and should be signed by a person competent and having the power of attorney to bind the bidder. We _____________________________________ hereby authorize following representative(s) to attend un-priced bid opening and price bid opening and for any other correspondence and communication against above Bidding Document: 1) 2) Name & Designation _______________________ Signature _________________ Name & Designation _______________________ Signature _________________ We confirm that we shall be bound by all commitments made by aforementioned authorised representatives. P. Not more than two persons are permitted to attend techno –commercial un-priced and price bid opening.O. ……………………for ……………………………………………………………………………. VIJAIPUR DISTT. Date: GAIL (India) Limited.

Place: Date: Signature of Authorised Signatory Name: Designation: Seal: Tender No. (A Government of India Undertaking) F-5 NO DEVIATION CONFIRMATION GAIL (India) Limited. VIJAIPUR DISTT. our bid may be rejected. Offer No. We. We understand that any deviation/exception in any form may result in rejection of bid. GUNA 473112 M.O..गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. certify that we have not taken any exceptions/deviations anywhere in the bid and we agree that if any deviation/exception is mentioned or noticed. GAIL VIJAIPUR Page 27 of 78 .P. & Date: ………………………………………………………… TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. therefore.. ………………………………………………………………. INDIA Dear Sir. : GAIL COMPLEX. P.

GAIL VIJAIPUR Page 28 of 78 .” Place: Date: Signature of Authorised Signatory Name: Designation: Seal: TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.. including cross claims. Accordingly. INDIA Dear Sir.P. breaches or other wrongs arising out of the Agreement. omissions. release and forego any and all actions or claims.the following certificate shall be automatically enforceable: “We agree and acknowledge that the Employer is entering into the Agreement solely on its own behalf and not on behalf of any other person or entity. cause of action or things whatsoever arising of or under the Agreement. In particular. GUNA 473112 M.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. It is expressly understood and agreed that the Employer is authorised to enter into Agreement.O. We expressly agree.: GAIL COMPLEX. acknowledge and understand that the Employer is not an agent.. claim. VIJAIPUR DISTT. VIP claims or counter claims against the Government of India arising out of the Agreement and covenants not to sue to Government of India as to any manner. obligations or rights there under. It is further understood and agreed that the Government of India is not and shall not be liable for any acts. (A Government of India Undertaking) F-6 CERTIFICATE GAIL (India) Limited. we hereby expressly waive. solely on its own behalf under the applicable laws of India. If we become a successful bidder and pursuant to the provisions of the Bidding Documents award is given to us for …………………………………………………………………. P. commissions. representative or delegate of the Government of India. it is expressly understood and agreed that the Government of India is not a party to the Agreement and has no liabilities.

GAIL VIJAIPUR Page 29 of 78 . te n. . 3. ___________________________Bank By its Constituted Attorney Signature of a person duly authorised to sign on behalf of 2. undertaking full responsibility to indemnify GAIL ( INDIA) LTD. INDIA Dear Sirs. ____________________________ dated ______ for GAIL (India) Limited. We have power to issue this guarantee in your favour under Memorandum and Articles of Association and the undersigned has full power to do under the Power of Attorney dated ___________ granted to him by the Bank. Yours faithfully. VIJAIPUR DISTT. postpone for any time or from time to time the exercise of any of the powers and rights conferred on you under the contract with the said _____________________________________ and to enforce or to forbear from endorsing any powers or rights or by reason of time being given to the said __________________________ which under law relating to the sureties would but for provision have the effect of releasing us. (A Government of India Undertaking) F-7 PROFORMA OF CONTRACT CUM PERFORMANCE BANK GUARANTEE (ON NON-JUDICIAL PAPER OF APPROPRIATE VALUE) TO: GAIL (India) Limited.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.P. We ___________________________________________________________________ hereby undertake and agree with you that if default shall be made by M/s__________________________________ in performing any of the terms and conditions of the tender or in payment of any money payable to GAIL ( INDIA) LTD. GUNA 473112 M. _____________ (Rupees as full Contract Performance Guarantee in the form therein mentioned.___________________________________________________ on whose behalf this guarantee is issued.P. The Bank Guarantee’s payment of an amount is payable on demand and in any case within 48 hours of the presentation of the letter of invocation of Bank Guarantee.: GAIL COMPLEX.O.. 7. P. 1. 4. The form of payment of Contract Performance Guarantee includes guarantee executed by Nationalised Bank.: GAIL COMPLEX. h Ba k TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. Your right to recover the said sum of Rs. VIJAIPUR DISTT. This guarantee shall be irrevocable and shall remain valid upto______________ If any further extension of this guarantee is required. M/s__________________________________have been awarded the work of___________________________________________ vide PO no.O. P. tribunal or court. You will have the full liberty without reference to us and without affecting this guarantee. Any dispute arsing out of or in relation to the said Bank Guarantee shall be subject to the jurisdiction of Delhi Courts. The said_______________________________________________ has approached us and at their request and in consideration of the premises we having our office at ______________________________ have agreed to give such guarantee as hereinafter mentioned. INDIA The Contracts conditions provide that the BIDDER shall pay a sum of Rs. 6. The guarantee herein contained shall not be determined or affected by the liquidation or winding up dissolution or changes of constitution or insolvency of the said but shall in all respects and for all purposes be binding and operative until payment of all money due to you in respect of such liabilities is paid.___________________________ and/or that any dispute or disputes are pending before any officer.____________________________________ (Rupees_______________________________________) from us in manner aforesaid will not be affected or suspended by reason of the fact that any dispute or disputes have been raised by the said M/s. in case of default. GUNA 473112 M. the same shall be extended to such required period on receiving instruction from M/s. we shall on demand pay without any recourse to the bidder to you in such manner as you may direct the said amount of Rupees _____________________________ only or such portion thereof not exceeding the said sum as you may from time to time require. 5..

गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. (A Government of India Undertaking) INSTRUCTIONS FOR FURNISHING CONTRACT PERFORMANCE SECURITY

1. 2. 3.

The Bank Guarantee by successful bidder(s) will be given on non-judicial stamp paper as per stamp duty applicable. The non-judicial stamp paper should be in name of the issuing bank. The bank guarantee by bidders will be given from bank as specified in ITB. A letter from the issuing bank of the requisite Bank Guarantee confirming that said bank guarantee and all future communication relating to the Bank Guarantee shall be forwarded to Purchaser. If a bank guarantee is issued by a commercial bank, then a letter to Purchaser confirming its net worth is more than Rs. 1,000,000,000/- (Rupees one hundred crore).

4.

TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT, GAIL VIJAIPUR

Page 30 of 78

गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. (A Government of India Undertaking) F-8

FORMAT FOR TERMS, CONDITIONS, TAXES AND DUTIES SL. NO. 1. DESCRIPTION DETAILS/ CONFIRMATION

FOLLOWING DOCUMENTS ARE SUBMITTED TO SUBSTANTIATE BEC PROVIDED AT SECTION –I “INVITATION FOR BIDS” OF TENDER DOCUMENT: (i)…………………………………………………. (ii)……………………………………………… (iii)……………………………………………

2.

CONFIRMATION TO TERMS AND CONDITIONS FIRM PRICE SCOPE OF WORKS/ SPECIFICATIONS (III) PRICE SCHEDULE/ PRICE BASIS (IV) DELIVERY/ COMPLETION PERIOD (V) PERIOD OF VALIDITY OF BID (VI) PRICE REDUCTION SCHEDULE (VII) PERFORMANCE BANK GUARANTEE/ SECURITY DEPOSIT, WHEREVER APPLICABLE (VIII) GUARANTEE (IX) ARBITRATION/ JURISDICTION OF COURT (X) FORCE MAJEURE (XI) EMD/BID BOND (I) (II)

CONFIRMED AS PER RFQ

3. (I) (II) (III)

TAXES AND DUTIES RATE OF APPLICABLE EXCISE DUTY EXCISE CHAPTER ID/ HEADING RATE OF CENVAT BENEFIT THAT GAIL CAN AVAIL (EXCISE GATE PASS/ CENVATABLE INVOICE TO BE PROVIDED) RATE OF APPLICABLE CST/VAT AGAINST FORM – C / CONCESSIONAL FORM ______% (IN FIGURE) ______% (IN WORDS) ______% (IN FIGURE) ______% (IN WORDS) ______% (IN FIGURE) ______% (IN WORDS)

(III)

TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT, GAIL VIJAIPUR

Page 31 of 78

गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. (A Government of India Undertaking)

(IV) (V) 4.

CST/LST/ TI NO. ECC NO. DETAILED ADDRESS OF BIDDER :

CONTACT PERSON PHONE NO. FAX NO. E-MAIL MOBILE NO. 5. BANK A/C NO. IN SBI/ HDFC/ ICICI BRANCH WHICH HAS E-BANKING FACILITY.

: : : : : Bank :…………………………………………

Account no. : ………………………………………… Branch Code: ………………………………………… OR WE CONFIRM THAT PAYMENT SHALL BE RECEIVED THROUGH E-BANKING ONLY THROUGH SBI/HDFC/ICICI BANK IN CASE OF RECEIPT OF ORDER FROM GAIL.

6.

DETAILS OF EMD/ BID BOND

NOTE: PLEASE SUBMIT THIS FORMAT DULY FILLED ALONG WITH YOUR OFFER.

PLACE: DATE:

SIGNATURE OF AUTHORISED SIGNATORY NAME: DESIGNATION: SEAL:

TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT, GAIL VIJAIPUR

Page 32 of 78

Place: Date: Signature of Authorised Signatory Name: Designation: Seal: TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. if any Note: Copies of PO / completion certificate for the above works to be enclosed. (A Government of India Undertaking) F-9 DETAILS OF SIMILAR WORK DONE DURING PAST SEVEN YEARS Description of the work Locatio n of the work Full Postal Address and phone nos of Client & Name of Officer-inCharge Value of Contrac t Date of Commencement of Work Scheduled Completion Time (Months) Date of Actual Completi on Reasons for delay in project completion. The Work completed earlier than SEVEN years need not be indicated here The list of work. GAIL VIJAIPUR Page 33 of 78 . not of similar nature need not be indicated here Failing to comply aforementioned instructions may lead to rejection of bid.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.

For GAIL Originating Destination Final Destination Consignee Order No. Immediately on despatch. final destination and all other particulars. P. (within 24 hrs. by way of fax message to the following. case wise. of total cases) Dimension 2 2. of cases. Mark & No.O. One set of Despatch Documents should contain at least the following documents. Seller shall send advance information of dispatch particulars. Invoice No. packing-list . net & gross weights and dimension with number of packages. Vijaipur . The LR Invoice and packing list specifically must show. contents. gross weight. No.GAIL Complex. Dist. In case of delay in clearance due to non-availability of dispatch documents the same shall be the responsibility of supplier & will be liable to bear expenses incurred on account of demurrage. giving details of flight.P) Phone : 07544 73112 or 011 6178659. 1235 and Ultimate Consignee (address will be given in Purchase Order) The supplier shall ensure that transmission of dispatch documents are arranged in accordance with the contract terms. LR no. i) ii) iii) vi) LR (original) Invoice in Triplicate Packing List in Triplicate Manufactures test certificates/inspection note.473 112. contents. Invoice etc. its date.. MARKING INSTRUCTION The supplier shall despatch the consignment in road transport worthy packing conforming to the prescribed standard in force. Guna (M. shall be in English language only. The packing should withstand journey & ensuring the safety to en-route & also arrival of material at ultimate destination in good condition. Fax : 91 1126185941 or 91 11-26182436 Fax extension no. the actual contents in each case.. GAIL VIJAIPUR Page 34 of 78 . consignee. Item Net Weight Gross Weight Cases No. PREPARATION OF DEAPATCH DOCUMENTS All documents including LR. The invoice must show item wise price break –up.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. Date & value. (No. warranty to Quality Certificates and any other document as specified in Purchase order 3 4 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. to Chief Manager (C&P).).2 SHIPMENT & ADVANCE NOTICE : Mode of transport shall be through road only.1 2. GAIL (India) Limited. (A Government of India Undertaking) F-10 Shipping Instruction/ Details 1. wharfage etc.The packing list must show apart from other particulars. etc. Following marking to appear on packing on outer side.

your bank account details will be ‘created/added’ in our e-banking system. State Bank of India ICICI Bank HDFC Bank Dated: F-11 (CREATION/ADDITION) To facilitate this transaction. etc and ensure faster payment. you being a valuable ‘Customer/Contractor/Vendor’ to GAIL.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. We are pleased to inform you that GAIL has adopted e-payment system for all ‘Vendors/Contractors/Customers’ through ebanking to avoid delay in payment. GAIL VIJAIPUR Page 35 of 78 . In view of above. 2. stamped and signed by authorized signatory at the earliest. 1. Please arrange to forward your authorization in prescribed formats at the earliest. Sub: E-payment to ‘Vendors/Contractors/Customers’ Dear Sir/Madam. you are requested to forward us the following two documents (format enclosed) duly filled in. are requested to open your account in any of the designated bank as given below for making payment to you through e-banking: 1. Payment against ‘existing/future’ contracts/orders (if any) shall be directly made to your account with intimation to you. 2. (A Government of India Undertaking) FORMAT FOR "e-BANKING" REF: GAIL/VIJP/E-BANKING/TENDER NO. Format -1: This format is to be filled by the Vendor/Customer/Contractor on their letter head Format -2: This format is to be filled by the Banker (of Vendor/Customer/Contractor) on their letter head On receipt of above mentioned documents. 3. Thanking you. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. loss of instrument like DD/Cheque in transit.

473112 Sub: Consent for receiving payment through e-banking directly in our account maintained in ‘SBI/HDFC/ICICI’ Bank.P. 6. please find herewith our bank details ‘duly verified’/furnished by our banker for creation/addition in your ebanking system and releasing payment directly to our bank account accordingly. Vijaipur. Vendor Code: ______________________________________________ (As mentioned in ‘address block’ of RFQ issued by GAIL) Name of bank with detail address: ______________________________________________ Tel no _____________________Fax No. 7. (Authorized Signatory with name and seal) TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.: Account type (Current/Saving): MICR code: ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ Further to above. Dear Sir/Madam.). GAIL Complex. 3. Vendor/Customer’s name with detail address: ______________________________________________ ______________________________________________ Tel no _____________________Fax No.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. M/s GAIL (India) Ltd. 5. (A Government of India Undertaking) (CREATION/ADDITION) Format-1 of F-11 [FORMAT APPLICABLE FOR ‘VENDORS/CUSTOMERS/CONTRACTORS’ DESIROUS OF RECEIVING PAYMENT THROUGH EBANKING IN THEIR ACCOUNT WITH ‘SBI/HDFC/ICICI BANK’ DIRECTLY] THIS FORMAT IS TO BE FILLED BY THE ‘VENDOR/CUSTOMER/CONTRACTOR’ ON THEIR LETTER HEAD REF: GAIL/VIJP/E-BANKING/TENDER NO. Branch code : Bank account no._____________ Email Id: _______________________________________ 2. Thanking you. Required details are given below: 1. GAIL VIJAIPUR Page 36 of 78 . We are pleased to forward our consent to receive payment directly to our ‘bank account’ through e-banking. Dated: To. Distt: Guna (M._____________ Email Id: _______________________________________ 4.

(A Government of India Undertaking) (CREATION/ADDITION) Format-2 of F-11 [FORMAT APPLICABLE FOR ‘VENDORS/CONTRACTORS/CUSTOMERS’ DESIROUS OF RECEIVING PAYMENT THROUGH EBANKING IN THEIR ACCOUNT WITH ‘SBI/HDFC/ICICI’ BANK DIRECTLY] THIS FORMAT IS TO BE FILLED BY THE BANKER (OF VENDOR/CUSTOMER/CONTRACTOR) ON THEIR LETTER HEAD REF: GAIL/VIJP/E-BANKING/TENDER NO. wherein you have account and the same is in vogue. 4.: MICR code: ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ (Authorized Signatory with name and seal) TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. 1. To. 5. M/s _______________________________ ___________________________________ ___________________________________ Dear Sir/Madam. Branch code : Account type (Current/Saving): Bank account no. Sub: ‘Verification/Furnishing’ of Particulars of ‘Account Holder’ Dated: This has reference to your request for the following ‘Particulars’ to be furnished/verified from this bank. Name of bank with detail address: ______________________________________________ ______________________________________________ Tel no _____________________Fax No._____________ Email Id: _______________________________________ 2. 3. GAIL VIJAIPUR Page 37 of 78 .गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.

गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. (A Government of India Undertaking) SECTION – III GENERAL CONDITIONS OF CONTRACT-GOOD TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. GAIL VIJAIPUR Page 38 of 78 .

38. 26. 25.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. 28. 19. Removal of rejected equipment & replacement Termination of Contract Force Majeure Resolution of disputes/arbitration Governing Language Notices Taxes & Duties Books & Records Permits & Certificates General Fall clause Publicity & Advertising Repeat Order Limitation of Liability TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. 7. GAIL VIJAIPUR Page 39 of 78 . 6. 33. 9. 18. 24. 31. 16. 5. 37. 36. 20. (A Government of India Undertaking) Section – III General Conditions of Contract-GOODS INDEX Article 1. 34. 4. 14. 29. 35. 21. 32. 17. 27. 23. 22. direction & correspondence Contract Obligations Modification in Contract Use of Contract Documents & Information Patent Rights. 11. 12. 10. 2. 3. 13. 15. Title Definitions Seller to inform Application Scope of Contract Standards Instructions. Testing & Expediting Time Schedule Delivery & Documents Transit Risk Insurance Incidental Services Spare Parts and Maintenance Tools Guarantee Terms of Payment Prices Subletting & assignment Time as Essence of Contract Delays in the Seller’s Performance Price Reduction Schedule for Delayed delivery Rejections. 8. 30. Liability & Compliance of Regulations Contract Cum Performance Bank Guarantee Inspection.

equipment. at SELLER’s works and on receipt at SITE as per terms of the CONTRACT.3 COMPLETION DATE shall mean the date on which the goods are successfully commissioned by the Seller and handed over to the PURCHASER.7 ENGINEER or Engineer-in-Charge of the Project SITE shall mean the person designated from time to time by PURCHASER at SITE and shall include those who are expressly authorized by him to act for and on his behalf for operation of this CONTRACT.9 GOODS shall mean articles. before dispatch. design and drawings. sketches showing plans. 1. or from work actually performed. Quantities – Bills of quantities Bills of quantities Designate the quantity calculations to be taken into account when these calculations are made from detailed or construction drawings.0 BIDDER : Designates the individual or legal entity which has made a proposal. 1. 1. data and other property to be supplied by Seller to complete the contract. 1. 1. 1. and presented according to a jointly agreed breakdown of the Goods and/or Services.5 DELIVERY terms shall be as the date of LR/GR. 1. R. 1.13 PERFORMANCE AND GUARANTEE TESTS shall mean all operational checks and tests required to determine and demonstrate capacity.1 CONTRACT shall mean Purchase Order/Contract and all attached exhibits and documents referred to therein and all terms and conditions thereof together with any subsequent modifications thereto. stagewise as well as final. 1. (A Government of India Undertaking) 1 Definitions In this document. The term PURCHASER includes successors.11 INITIAL OPERATION shall mean the first integral operation of the complete equipment covered under the Contract with sub-systems and supporting equipment in service or available for service. 1. General Conditions of Contract (GCC-Goods). BHIKAIJI CAMA PLACE.10 INSPECTOR shall mean any person or outside Agency nominated by PURCHASER to inspect equipment. materials and services.PURAM.12 PURCHASER/ OWNER/GAIL shall mean GAIL (INDIA) LIMITED (GAIL) having its registered office at 16. 1. PROJECT designates the aggregate of the Goods and/or Services to be provided by one ormore Contractors.4 COMMERCIAL OPERATION shall mean the condition of the operation in which the complete equipment covered under the Contract is officially declared by the PURCHASER to be available for continuous operation at different loads upto and including rated capacity. 1.K. firm or company with whom PURCHASE ORDER/CONTRACT is placed/entered into by PURCHASER for supply of equipment. GAIL VIJAIPUR Page 40 of 78 . assigns of GAIL. NEW DELHI-110066 (INDIA).6 DRAWINGS shall mean and include Engineering drawings.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. the following terms shall have the following respective meanings: 1. materials.2 CONTRACT PRICE shall mean the price payable to the Seller under the Contract for the full and proper performance of his contractual obligations. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. 1.8 FINAL ACCEPTANCE shall mean the PURCHASER’s written acceptance of the Works performed under the Contract after successful completion of performance and guarantee test. 1. efficiency and operating characteristics as specified in the Contract documents.14 SELLER shall mean the person. sections and elevations in relation to the Contract together with modifications and/or revisions thereto. a tender or a bid with the aim of concluding a Contract with the PURCHASER. The term Seller includes its successors and assigns.

successors. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. Application These General Conditions of Contract (GCC-Goods) shall apply to the extent that they are not superseded by provisions of other parts of the Contract.1 4 4. workmanship. performance and efficiency of equipment or part thereof. statement of technical data. initial operation of the complete equipments covered under the Contract to obtain necessary pre-trial operation data. The start-up period shall include preliminary inspection and check out of equipment and supporting subsystems. SPECIFICATIONS shall mean and include schedules. for any portion of the contracted work. but which are usual or necessary for the satisfactory functioning of the equipment (successful operation and functioning of the EQUIPMENT being SELLER’s responsibility) shall be provided by SELLER without any extra cost. details. fittings and accessories which may not be specifically mentioned in the specifications or drawings. after necessary consent and approval of PURCHASER. Seller To Inform The Seller shall be deemed to have carefully examined all contract documents to his entire satisfaction.19 1. description. (A Government of India Undertaking) 1.1 SERVICE shall mean erection.16 1. in or across which the Goods and/or Services have to be supplied. drawings and Annexure thereto. and permitted assigns of such person. START-UP shall mean the time period required to bring the equipments covered under the Contract from an inactive condition. Any lack of information shall not in any way relieve the Seller of his responsibility to fulfill his obligation under the Contract. 3 3. provision of technical assistance.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. SITE designates the land and/or any other premises on. arranged and/or commissioned. GAIL VIJAIPUR Page 41 of 78 . under. Any equipment. commissioning.1 4. when construction is essentially complete to the state of readiness for trial operation.15 1. SUB-CONTRACTOR shall mean the person named in the CONTRACT for any part of the work or any person to whom any part of the CONTRACT has been sub-let by the SELLER with the consent in writing of the PURCHASER and will include the legal representatives. erected.20 1. performance characteristics. perform calibration and corrective action. shutdown inspection and adjustment prior to the trial operation period. testing. assembled.21 1.18 1. Completeness of the EQUIPMENT shall be the responsibility of the SELLER. TESTS shall mean such process or processes to be carried out by the Seller as are prescribed in the Contract or considered necessary by PURCHASER or his representative in order to ascertain quality. adjusted. standards (Indian as well as International) as applicable and specified in the Contract. TESTS ON COMPLETION shall mean such tests as prescribed in the Contract to be performed by the Seller before the Works are taken over by the PURCHASER. installation.2 Scope of Contract Scope of the CONTRACT shall be as defined in the PURCHASE ORDER/CONTRACT specifications.22 2 2. training and other such obligations of the Seller covered under the Contract. SUB-CONTRACT shall mean order placed by the Seller.17 1.

wherever applicable. itself and according to all conditions. be given by PURCHASER. to identify the spare part numbers and their location. spare parts catalogues for all equipments to the PURCHASER. data sheets. firm or corporate body. specifications and technical information for any purpose at any time except for manufacture against the CONTRACT and shall not disclose the same to any person.10 5 5. All equipment to be supplied and work to be carried out under the CONTRACT shall conform to and comply with the provisions of relevant regulations/Acts(State Government or Central Government) as may be applicable to the type of equipment/work carried out and necessary certificates shall be furnished. The CONTRACT number shall be shown on all invoices. or such other standards which ensure equal or higher quality.3 4. excepting what is herein provided. All the work shall be carried out under the direction of and to the satisfaction of PURCHASER. All such details shall be kept confidential. to the authoritative standard appropriate to the GOOD and such standards shall be the latest issued by the concerned institution. The SELLER shall furnish 2 (two) copies in English language of Technical documents. c.1 The SELLER shall follow the best modern practices in the manufacture of high grade EQUIPMENT notwithstanding any omission in the specifications. All communications including technical/commercial clarifications and/or comments shall be addressed to PURCHASER and shall always bear reference to the CONTRACT. specifications and drawings attached thereto and/or enclosed with the CONTRACT.6 4. Specifications. These shall remain property of PURCHASER or its assigns and are subject to recall by PURCHASER. Standards The GOODS supplied under the CONTRACT shall conform to the standards mentioned in the Technical Specifications. their make and number shall be furnished. The true intent and meaning of these documents is that SELLER shall in all respects. preservation instructions. The SELLER shall be responsible for any loss to the PURCHASER consequent to furnishing of incorrect data/drawings. tables.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. SELLER shall pack. packing lists. b. a. Instructions.8 4. Invoices for payment against CONTRACT shall be addressed to PURCHASER. without written permission of PURCHASER. The documents once submitted by the SELLER shall be firm and final and not subject to subsequent changes. The Seller shall provide cross sectional drawings. Direction & Correspondence The materials described in the CONTRACT are to be supplied according to the standards. protect. GAIL VIJAIPUR Page 42 of 78 . All dimensions and weight should be in metric system. The SELLER and his employees shall not make use of the drawings. e. engineer. both general and specific enclosed with the contract.1 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. (A Government of India Undertaking) 4. design and drawings issued to the SELLER alongwith RFQ and CONTRACT are not sold or given but loaned.9 4. design. The size of bearings. and when no applicable standard is mentioned.7 4. operation and maintenance manuals. mark and arrange for despatch of EQUIPMENT as per instructions given in the CONTRACT. manufacture and supply the equipment in a thorough workmanlike manner and supply the same in prescribed time to the entire satisfaction of PURCHASER.4 4.5 4. 6 6. All instructions and orders to SELLER shall. d. unless any or all of them have been modified or cancelled in writing as a whole or in part. communications. test certificates. final drawings.

the terms and conditions contained therein shall take precedence over the Seller’s bid and all previous correspondence.1 10. (A Government of India Undertaking) package and LR. Use of Contract Documents & Information The Seller shall not. shall be considered valid only when accepted in writing by PURCHASER by issuing amendment to the CONTRACT. Issuance of acceptance or otherwise in such cases shall not be any ground for extension of agreed delivery date and also shall not affect the performance of contract in any manner except to the extent mutually agreed through a modification of contract. make use of any document or information enumerated in Article 9. the Seller does not acknowledge the receipt of award or fails to furnish the contract cum performance bank guarantee within the prescribed time limit. without the PURCHASER’s prior written consent. etc. SELLER shall also protect and fully indemnify the PURCHASER from any claims from SELLER’S 7.2 9 9.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. the PURCHASER reserves the right to cancel the contract and apply all remedies available to him under the terms and conditions of this contract. The SELLER shall not. GAIL VIJAIPUR Page 43 of 78 . Modification In Contract All modifications leading to changes in the CONTRACT with respect to technical and/or commercial aspects including terms of delivery. sample or information furnished by or on behalf of the PURCHASER in connection therewith. expenses and damages which PURCHASER may have to pay or incur by reason of any such suit or proceedings.1.2 10 10. Disclosure to any such employed person shall be made in confidence and shall extend only so far as may be necessary for purpose of such performance.1 Contract Obligations If after award of the contract. to any person other than a person employed by the SELLER in the performance of the CONTRACT. plan. The SELLER shall indemnify the PURCHASER against all third party claims of infringement of patent. PURCHASER shall not be bound by any printed conditions or provisions in the SELLER’s Bid Forms or acknowledgment of CONTRACT. drawing.2 8 8.3 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. packing list and other documents which purport to impose any conditions at variance with or supplemental to CONTRACT.2 10.1 9. 7 7. without the PURCHASER’s prior written consent. except for purpose of performing the CONTRACT. pattern. Patent Rights. invoices. or any specification. Once a contract is confirmed and signed. trade mark or industrial design rights arising from use of the GOODS or any part thereof in the PURCHASER’s country. Liability & Compliance of Regulations SELLER hereby warrants that the use or sale of the materials delivered hereunder will not infringe claims of any patent covering such material and SELLER agrees to be responsible for and to defend at his sole expense all suits and proceedings against PURCHASER based on any such alleged patent infringement and to pay all costs.1 8. disclose the CONTRACT or any provision thereof.

The INSPECTOR shall follow the progress of the manufacture of the GOODS under the CONTRACT to ensure that the requirements outlined in the CONTRACT are not being deviated with respect to schedule and quality.1 11. including any warrantee obligations. (A Government of India Undertaking) 10. tested and passed by the PURCHASER. The Bank Guarantee will be discharged by PURCHASER not later than 6 months from the date of expiration of the Seller’s entire obligations. Testing & Expediting The PURCHASER or its representative shall have the right to inspect and/or to test the GOODS to confirm their conformity to the CONTRACT specifications. The PURCHASER’s right to inspect.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. The special conditions of CONTRACT and/or the Technical Specifications shall specify what inspections and tests the PURCHASER requires and where they are to be conducted. Inspection. Contract cum Performance Bank Guarantee (CPBG) Within 15 days after the SELLER’s receipt of notification of award of the CONTRACT.1 12. at point of DELIVERY and/or at the GOODS’ final destination.6 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. all reasonable facilities and assistance including access to the drawings and production data shall be furnished to the inspectors at no charge to the PURCHASER. representatives. the SELLER shall furnish Performance Guarantee in the form of Bank Guarantee/irrevocable Letter of Credit to the PURCHASER.4 12. in the form provided in the Bidding Documents. GAIL VIJAIPUR Page 44 of 78 . the workshops relevant for execution of the CONTRACT during the entire period of CONTRACT validity. or their representative prior to the GOODS shipment. The proceeds of this Performance Guarantee shall also govern the successful performance of Goods and Services during the entire period of Contractual Warrantee/Guarantee. or from any other person/persons or bodies/companies etc.2 11.4 workmen/employees or their heirs.5 12. during working hours. for an amount equivalent to 10% of the total value of the CONTRACT. dependants. under the CONTRACT. When conducted on the premises of the SELLER or his sub-contractor (s). SELLER shall allow the INSPECTOR to visit. test and where necessary reject the GOODS after the GOODS’ arrival in the PURCHASER’s site shall in no way be limited or waived by reason of the GOODS having previously been inspected. SELLER shall be responsible for compliance with all requirements under the laws and shall protect and indemnify completely the PURCHASER from any claims/penalties arising out of any infringements. the PURCHASER may reject them and the SELLER shall either replace the rejected GOODS or make all alterations necessary to meet Specifications’ requirements. The Performance Guarantee shall be valid for the duration of 90 days beyond the expiry of Warrantee/Guarantee period. Should any inspected or tested GOODS fail to conform to the specifications.3 12 12. The inspections and tests may be conducted on the premises of the SELLER or his subcontractor(s). etc. The PURCHASER shall notify the SELLER in writing the identity of any representative(s) retained for these purposes. for any acts of commissions or omission while executing the CONTRACT. 11 11.3 12.2 12. free of cost to the PURCHASER. The proceeds of Performance Guarantee shall be appropriated by the PURCHASER as compensation for any loss resulting from the SELLER’s failure to complete his obligations under the CONTRACT without prejudice to any of the rights or remedies the PURCHASER may be entitled to as per terms and conditions of CONTRACT.

during which the rejected materials are not removed @ 5% of the value of materials for each month or part of a month till the rejected materials are finally disposed off.7 12. all tools. Time Schedule Time Schedule Network/Bar Chart 13. the supplier shall be intimated with the details of such rejected materials.1. Therefore. infected and perishable materials within 48 hours. timely information will be given accordingly. PURCHASER should waive the right to witness the test. also giving location where such materials are lying at the risk and cost of the contractor/supplier. PURCHASER’s representatives shall have the right to inspect SELLER’s premises with a view to evaluating the actual progress of work on the basis of SELLER’s time schedule documentation. Any and all expenses incurred in connection with tests. SELLER shall submit to PURCHASER.2 13. supply of raw materials. instruments. Notwithstanding the above. including those to be carried out for materials not manufactured by SELLER shall be witnessed by the INSPECTOR. SELLER shall advise in writing of any delay in the inspection program at the earliest.3 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. as well as the reasons for their rejection.1 13. erection and commissioning of the GOODS. wherever deemed practical by the INSPECTOR. (A Government of India Undertaking) 12. Nothing in Article-12 shall in any way release the SELLER from any warrantee or other obligations under this CONTRACT. Inspection & Rejection of Materials by consignees When materials are rejected by the consignee. SELLER shall confirm to PURCHASER by fax or e-mail about the exact date of inspection with at least 30 days notice. supply. necessary technical documents. and other apparatus necessary for the inspection and/or testing of the GOODS.13 12. manufacture. The PURCHASER shall also be entitled to recover handling and storage charges for the period. ALL TESTS and trials in general. his time schedule regarding the documentation. Arrangements for all inspections required by Indian Statutory Authorities and as specified in technical specifications shall be made by SELLER.1.12 12. The INSPECTOR is entitled to prohibit the use and dispatch of GOODS and/or materials which have failed to comply with the characteristics required for the GOODS during tests and inspections.9 12.11 12. The technical documents shall include the reference and numbers of the standards used in the construction and. testing. 13. in case progress on the execution of contract at various stages is not as per phased time schedule and is not satisfactory in the opinion of the PURCHASER which shall be conclusive or SELLER shall neglect to execute the CONTRACT with due diligence and 13 13.14 SELLER shall place at the disposal of the INSPECTOR. copy of such standards.8 12. erection and commissioning. describing in detail the reasons for delay and the proposed corrective action.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. failing which the consignee will either return the materials to the contractor freight to pay or otherwise dispose them off at the contractor’s risk and cost. manufacturing. testing.1 Together with the Contract confirmation. testing documents and drawings shall be at SELLER’s cost. delivery.10 12. GAIL VIJAIPUR Page 45 of 78 . SELLER shall specify the GOODS and quantities ready for testing and indicate whether a preliminary or final test is to be carried out. The supplier will be called upon either to remove the materials or to give instructions as to their disposal within 14 days and in the case of dangerous.2 The time schedule will be in the form of a network or a bar chart clearly indicating all main or key events regarding documentation. free of charge. If on receipt of this notice. preparation of reports and analysis made by qualified laboratories.

all extra cost incurred by the PURCHASER on this account. transportation. Transit Risk Insurance All goods supplied under the contract shall be fully insured in a freely convertible currency against loss or damage incidental to manufacture or acquisition.4 14. The additional copies of final drawings and instructions will be included in the package of goods. and final approval of drawings by PURCHASER. The date of LR/GR shall be considered as date of delivery.2 Delivery & Documents Delivery of the GOODS shall be made by the SELLER in accordance with terms specified in the CONTRACT. if any. shall be delivered in due time. The SELLER should comply with the Packing. In the event of delay in delivery. Transit risk insurance from F.1 16.1 Performance or supervision of onsite assembly and/or start-up of the supplied Goods: 16. and the goods shall remain at the risk of the SELLER until delivery has been completed. GAIL VIJAIPUR Page 46 of 78 . Delivery time shall include time for submission of drawings for approval.2 Furnishing tools required for assembly and/or maintenance of the supplied Goods: 16. in English Language.1 14. neglect or contravention complained of. incorporation of comments. provided that this service shall not relieve the Seller of any TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. (A Government of India Undertaking) expedition or shall contravene the provisions of the CONTRACT. The SELLER shall ensure that in effecting despatch of materials.3 14.T.1 15. 14 14. the PURCHASER shall have the option and be at liberty to take the CONTRACT wholly or in part out of the SELLER’s hand and make alternative arrangements to obtain the requirements and completion of CONTRACT at the SELLER’s risk and cost and recover from the SELLER. no delay is allowed without the written approval of PURCHASER. in proper form and in the required number of copies as specified in the contract. Price Reduction Schedule as stipulated in Article – 24 shall apply.2 14. have the right to encash Contract cum Performance Guarantee in full or part.1. In such event PURCHASER shall not be responsible for any loss that the SELLER may incur and SELLER shall not be entitled to any gain.1.3 Performance or supervision or maintenance and/or repair of the supplied Goods. Any request concerning delay will be void unless accepted by PURCHASER through a modification to the CONTRACT. in addition.6 14. storage and delivery. The delivery terms are binding and essential and consequently. Marking and Shipping Documentation & Specifications (place at F-8). PURCHASER may give notice of the same in writing to the SELLER calling upon him to make good the failure.5 14.8 15 15. properly enveloped and protected. Delivery shall be deemed to have been made on evidence that the good have been loaded on the carrier and a negotiable copy of Goods receipt has been obtained. for a period of time agreed by the parties. PURCHASER shall. despatch point onwards shall be arranged and borne by GAIL.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.7 14.1. the primary responsibility of the carriers for safe movement is always retained so that the PURCHASER’s interests are fully safeguarded and are in no way jeopardised.O. Incidental Services The Seller may be required to provide any or all of the following services: 16 16. The documentation. Should SELLER fail to comply with such notice within the period considered reasonable by PURCHASER.

their quotation may be rejected. Guarantee All Goods or Materials shall be supplied strictly in accordance with the specifications.5 17.1 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. in sufficient time to permit the Purchaser to procure needed requirements.2 Two years operation and maintenance. materials and workmanship and also shall be completely interchangeable with the corresponding parts. No deviation from such specifications or alterations or of these conditions shall be made without 17. GAIL VIJAIPUR Page 47 of 78 . maintenance and/or repair of the supplied Goods at no extra cost. provided that his option shall not relieve the Seller of any warrantee obligations under the Contract. clearly marked as to intended purpose. along with full details of manufacturers/vendors for such spares/maintenance tools for 17. Seller shall depute necessary personnel for supervision and/or erection of the Equipment at site for duration to be specified by Purchaser on mutually agreed terms.2 Advance notification to the Purchaser of the pending termination. 17.3 17 Spare Parts and Maintenance Tools 17.3 Spare parts shall be new and of first class quality as per engineering standards/ codes.4 17.1 The construction. 16. lodging & personal expenses of Trainees.1.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. Seller’s personnel shall be available at Site within seven days for emergency action and twenty-one days for medium and long-term assistance. The cost of applicable incidental services should be shown separately in the price schedules. 16.3 17.4 Training of the Purchaser’s personnel at the Seller’s plant and/or at Site. Spare parts shall be packed for long storage under tropical climatic conditions in suitable cases.1. Seller shall supply item wise list with value of each item of spare parts and maintenance tools requirements. the blue prints. other attachments and conditions stated in the Contract. 17. 17. in assembly. if any when requested. execution and commissioning. Purchaser will bear boarding. if asked 16. and 17. for the Goods shall be submitted to Purchaser. if any. However. deficiency in design. (A Government of India Undertaking) warrantee/guarantee obligations under the Contract.2 above. data sheets. drawings. Bidders should note that if they do not comply with Clause 19. The cost of incidental services shall not be included in the quoted prices. from the date of notice given by Purchaser. and Following such termination. Type and sizes of bearings shall be clearly indicated.2.6 18 18.2 When required. A list of special tools and gauges required for normal maintenance and special handling and lifting appliances. start-up operation.2 In the event of termination of production of the spare parts: i) ii) 17. furnishing at no cost to the Purchaser.1 Seller may be required to provide any or all of the following materials and notification pertaining to spare parts manufactured or distributed by the Seller. free of any defects (even concealed).1 Such spare parts as the Purchaser may opt to purchase from the Seller.2.1. drawings and specifications of the spare parts.

2 PERFORMANCE GUARANTEE OF EQUIPMENT 18. The SELLER shall attend the site within seven (7) days of receipt of such notice to meet and agree with representatives of PURCHASER.2. furnish and install proper materials. material. Should the SELLER fail to attend meeting at Site within the time specified above. without cost to PURCHASER and as promptly as possible. SELLER shall. In case the SELLER fails to do so within a reasonable period. and to be of sufficient size and capacity and of proper materials so as to fulfil in all respects all operating conditions. 19 19. workmanship or operating characteristics of any materials. PURCHASER shall notify the SELLER giving full details of differences. Repaired or replaced materials shall be similarly guaranteed by the SELLER for a period of no less than twelve (12) months from the date of replacement/repair. 18. All materials supplied by the SELLER pursuant to the Contract (irrespective of whether engineering. In the event that the materials supplied do not meet the specifications and/or not in accordance with the drawings data sheets or the terms of the Contract and rectification is required at site. repairs and replacements as may necessary to permit the materials to function in accordance with the specifications and to fulfil the foregoing guarantees. specified in the Contract. originating with the design. design data or other information has been furnished. if possible.2 Terms of Payment The method of payment to be made to the SELLER under this CONTRACT shall be specified in the Special Conditions of Contract. GAIL VIJAIPUR Page 48 of 78 . (A Government of India Undertaking) PURCHASER’S agreement in writing which must be obtained before any work against the order is commenced. 18.3 If the SELLER fails to prove the guarantee within a reasonable period. the SELLER shall replace the EQUIPMENT and prove guaranteed performance of the new equipment without any extra cost to PURCHASER. make such alterations. and the SELLER is notified thereof. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. PURCHASER shall immediately rectify the work/materials and SELLER shall reimburse PURCHASER all costs and expenses incurred in connection with such trouble or defect. if any. workmanship and materials. PURCHASER may. If any trouble or defect.2. the SELLER shall investigate the causes and carry out necessary rectifications/modifications to achieve the guaranteed performance. PURCHASER shall have the option to take over the EQUIPMENT and rectify. at SELLER’S expense in which event SELLER shall. the action required to correct the deficiency. All expenditure incurred by the PURCHASER in this regard shall be to SELLER’s account. 18. The type(s) of payment to be made to the SELLER under this CONTRACT shall be specified in the Special Conditions of Contract. at his own expense and as promptly as possible. the EQUIPMENT to fulfil the guarantees and/or to make necessary additions to make up the deficiency at Seller’s risk and cost. at his option.1 19.1 SELLER shall guarantee that the performance of the EQUIPMENT supplied under the CONTRACT shall be strictly in conformity with the specifications and shall perform the duties specified under the CONTRACT. or twenty four (24) months from the date of last shipment whichever period shall first expire. reviewed or approved by PURCHASER) are guaranteed to be of the best quality of their respective kinds (unless otherwise specifically authorised in writing by PURCHASER) and shall be free from faulty design. arises at any time prior to twelve(12) months from the date of the first commercial operation of the Plant for which the materials supplied under the Contract form a part thereof.2 If the SELLER fails to prove the guaranteed performance of the EQUIPMENT set forth in the specification. remove such defective materials.2.

3. without prejudice to any other terms of the Contract. In that event. to any or all of the following sanctions: forfeiture of Contract performance guarantee. Any unexcusable delay by the SELLER or his sub-contractor shall render the SELLER liable.1 Prices Prices charged by the SELLER for Goods delivered and services performed under the CONTRACT shall not.2 24 24. cancel the order in part or in full vide (ii) above. transfer or assign the contract or any part thereof or interest therein or benefit or advantage thereof in any manner whatsoever. if the SELLER fails to deliver any or all of the GOODS or performance the 21 21. PURCHASER may procure from elsewhere goods which PURCHASER’s opinion would meet the same purpose as the goods for which CONTRACT is cancelled and SELLER shall be liable without limitations for the difference between the cost of such substitution and the price set forth in the CONTRACT for the goods involved. shall be payable by PURCHASER. imposition of price reduction for delay in delivery and termination of the contract for default. GAIL VIJAIPUR Page 49 of 78 . that any such consent shall not relieve the contractor from any obligation. (A Government of India Undertaking) 19. duty or responsibility under the contract. sublet.3 The SELLER’s request(s) for payment shall be made to the PURCHASER in writing accompanied by an invoice describing.1 23.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. the Goods delivered and services performed. nevertheless.1 22 22. and by shipping documents submitted. All bank charges incurred in connection with payments shall be to Seller’s account. and upon fulfillment of other obligations stipulated in the Contract.1 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. 20 20. or iii) hire the substitute goods vide (I) above and if the ordered goods continue to remain undelivered thereafter.1 23 23. Time As Essence of Contract The time and date of delivery/completion of the GOODS/SERVICES as stipulated in the Contract shall be deemed to be the essence of the Contract. Provided. Price Reduction Schedule For Delayed Delivery Subject to Article -27. Payment shall be released within 15 days after receipt of relevant documents complete in all respects. Delays In The Seller’s Performance If the specified delivery schedule is not adhered to or the progress of manufacture or supply of the items is not satisfactory or is not in accordance with the progress schedule the PURCHASER has the right to: i) hire for period of delay from elsewhere goods which in PURCHASER’s opinion will meet the same purpose as the goods which are delayed and SELLER shall be liable without limitation for the hire charges. Subletting & Assignment The contractor shall not without previous consent in writing of the PURCHASER authority. if any. 2. No interest charges for delay in payments. as appropriate. with the exception of any price adjustments authorized by the Contract vary from the prices quoted by the SELLER in his bid. or ii) cancel the CONTRACT in whole or in part without liability for cancellation charges. 1.

if any. 24. PURCHASER shall have the right to recover the amounts. by written notice of default sent to the SELLER. does not cure his failure within a period of 30 days (or such longer period as the PURCHASER may authorize in writing) after receipt TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. a sum calculated on the basis of the CONTRACT PRICE. the PURCHASER may deduct the amount so payable by SELLER. In case of rejection of EQUIPMENT. terminate the CONTRACT in whole or in part: A) If the SELLER fails to deliver any or all of the GOODS within the time period(s) specified in the CONTRACT. GAIL VIJAIPUR Page 50 of 78 . deduct from the CONTRACT PRICE. If the EQUIPMENTS are not of specification or fail to perform specified duties or are otherwise not satisfactory the PURCHASER shall be entitled to reject the EQUIPMENT/MATERIAL or part thereof and ask free replacement within reasonable time failing which obtain his requirements from elsewhere at SELLER’s cost and risk. and C) If the SELLER.1 25. from any of CONTRACTOR’S invoices pending with PURCHASER or by alternative method(s). Nothing in this clause shall be deemed to deprive the PURCHASER AND/OR AFFECT ANY rights under the Contract which it may otherwise have in respect of such defects or deficiencies or in any way relieve the SELLER of his obligations under the Contract. EQUIPMENT rejected by the PURCHASER shall be removed by the Seller at his cost within 14 days of notice after repaying the amounts received against the SUPPLY. or B) If the SELLER fails to perform any other obligation(s) under the CONTRACT. Both seller and PURCHASER agree that the above percentages of price reduction are genuine pre estimates of the loss/damage which the PURCHASER would have suffered on account of delay/breach on the part of the SELLER and the said amount will be payable on demand without there being any proof of the actual loss/or damage caused by such breach/delay. the invoice/document value shall be reduced proportionately for the delay and payment shall be released accordingly.1 The PURCHASER may.5 26 26.1. Removal of Rejected Equipment & Replacement Preliminary inspection at SELLER’s works by INSPECTOR shall not prejudice PURCHASER’s claim for rejection of the EQUIPMENT on final inspection at SITE or claims under warranty provisions.4 25. The PURCHASER shall in no way be responsible for any deterioration or damage to the EQUIPMENT under any circumstances whatsoever. without prejudice to his other remedies under the CONTRACT. from any amount falling due to the SELLER or by recovery against the Performance Guarantee.3 In the event the invoice value is not reduced proportionately for the delay.1.3 25. the PURCHASER shall.1 Termination for Default 26. 24. 25 25. without prejudice to any other remedy for breach of CONTRACT.2 Rejections.1 Deductions shall apply as per following formula: In case of delay in delivery of equipment/materials or delay in completion.2 In case of delay in delivery on the part of Seller. 24. Termination of Contract 25. total contract price shall be reduced by ½ % (HALF percent) of the total contract price per complete week of delay or part thereof subject to a maximum of 5% (FIVE percent) of the total contract price. A decision of the PURCHASER in the matter of applicability of price reduction shall be final and binding. including subsequent modifications. in either of the above circumstances.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. (A Government of India Undertaking) services within the time period (s) specified in the CONTRACT.

TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. For the remaining GOODS. and /or b) to cancel the remainder and pay to the SELLER an agreed amount for partially completed GOODS and for materials and parts previously procured by the SELLER.1. if the SELLER becomes bankrupt or otherwise insolvent. However. In the event of delay lasting over one month. neither any enquiry will be issued to the party by GAIL (India) Ltd.e. the PURCHASER may opt: a) to have any portion completed and delivered at the CONTRACT terms and prices.1. tempest. Against any type of tender nor their offer will be considered by GAIL against any ongoing tender (s) where contract between GAIL and that particular BIDDER has not been finalized] for three years from the date of termination by GAIL (India) Ltd. goods similar to those undelivered and the SELLER shall be liable to the PURCHASER for any excess costs for such similar GOODS. the extent to which performance of work under the CONTRACT is terminated and the date upon which such termination becomes effective. d) Restrictions imposed by the Government or other Statutory bodies which prevents or delays the execution of the Contract by the SELLER. at any time for his convenience. the VENDOR shall be put under holiday [i. the beginning and end of the above causes of delay within seven (7) days of the occurrence and cessation of such Force Majeure Conditions.1.1 Force Majeure Shall mean and be limited to the following: a) War/hostilities b) Riot or Civil commotion c) Earthquake. provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the PURCHASER. (A Government of India Undertaking) of the default notice from the PURCHASER. may at any time. terminate the CONTRACT. flood. the SELLER shall continue performance of the CONTRACT to the extent not terminated.2 The GOODS that are complete and ready for shipment within 30 days after the SELLER’s receipt of notice of termination shall be purchased by the PURCHASER at the CONTRACT terms and prices. if arising out of causes of Force Majeure.0 shall apply. upon such terms and in such manner as it deems appropriate. 26. in whole or part. The SELLER shall advise PURCHASER by a registered letter duly certified by the local Chamber of Commerce or statutory authorities.2 In the event the PURCHASER terminates the CONTRACT in whole or in part. GAIL VIJAIPUR Page 51 of 78 . 27 27.1 The PURCHASER may.3.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.2 Termination for Insolvency The PURCHASER.3 Termination for Convenience 26. 26.3 In case of termination of CONTRACT herein set forth (under clause 26) except under conditions of Force Majeure and termination after expiry of contract. pursuant to Article 26. 26.3. the SELLER shall not claim extension in completion date for a period exceeding the period of delay attributable to the causes of Force Majeure and neither PURCHASER nor SELLER shall be liable to pay extra costs provided it is mutually established that Force Majeure Conditions did actually exist. For delays arising out of Force Majeure. lightening or other natural physical disaster. PURCHASER reserves the right to cancel the Contract and the provisions governing termination stated under Article 26. The notice of termination shall specify that termination is for the PURCHASER’s convenience. 26. the PURCHASER may procure. by written notice sent to the SELLER. to such BIDDER. 26. terminate the CONTRACT by giving written notice to the SELLER. without compensation to the SELLER.1.

the cost of arbitration proceedings shall be shared equally by the parties. in all respects be construed and operated as an Indian Contract and in accordance with Indian Laws as in force for the time being and is subject to and referred to the Court of Law situated within Union Territory of New Delhi. If. GAIL VIJAIPUR Page 52 of 78 . as stated elsewhere. Governing Language 28. 28 28. Arbitration All disputes. All matters relating to this contract are subject to the exclusive jurisdiction of the Courts situated in the State of Delhi (India). the right of selection of Sole Arbitrator by the other party shall stand forfeited and the PURCHASER shall have discretion to proceed with the appointment of the Sole Arbitrator. the PURCHASER and the SELLER have been unable to resolve amicably a Contract dispute. Legal Construction The Contract shall be. The PURCHASER (GAIL (India) Limited) shall suggest a panel of three independent and distinguished persons to the Seller to select any one among them to act as the sole Arbitrator. The United Nations General Assembly vide resolution 31/98 adopted the UNCITRAL Arbitration rules on 15 December 1996. continue during the Arbitration proceedings and no payment due or payable to the Seller shall be withheld on account of such proceedings. The award of the Sole Arbitrator shall be final and binding on the parties and unless directed/awarded otherwise by the Sole Arbitrator. The WORK under the CONTRACT shall. Seller may please note that the Arbitration & Conciliation Act 1996 was enacted by the Indian Parliament and is based on United nations Commission on International Trade Law (UNCITRAL model law). after thirty days from the commencement of such informal negotiations.3 Resolution of Disputes/Arbitration The PURCHASER and the SELLER shall make every effort to resolve amicably by direct informal negotiations any disagreement or dispute arising between them under or in connection with the contract. either party may require that the dispute be referred for resolution to the formal mechanism as specified hereunder. which were prepared after extensive consultation with Arbitral Institutions and centers of International Commercial Arbitration. however. controversies. the SELLER or the PURCHASER shall not be liable for delays in performing their obligations under this order and the delivery dates will be extended to the SELLER without being subject to price reduction for delayed deliveries.1 28. (A Government of India Undertaking) SELLER shall categorically specify the extent of Force Majeure Conditions prevalent in their works at the time of submitting their bid and whether the same have been taken into consideration or not in their quotations.2 28.4 29 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. the provisions of (Indian)Arbitration & Conciliation Act. or claims between the parties (except in matters where the decision of the Engineer-in-Charge is deemed to be final and binding) which cannot be mutually resolved within a reasonable time shall be referred to Arbitration by a sole arbitrator.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. India. The arbitration proceeding shall be in English language and the venue shall be at New Delhi. 1996 and the rules framed thereunder shall be applicable. The decision of the PURCHASER on the appointment of Sole Arbitrator shall be final and binding on the parties. Subject to the above. In the event of any force majeure cause. In the event of failure of the Seller to select the Sole Arbitrator within 30 days from the receipt of the communication suggesting the panel of arbitrators.

1 30. correspondence and other documents pertaining to the Contract which are exchanged by the parties shall be written in English language. A notice shall be effective when delivered or on the notice’s effective date. whichever is later. Permits & Certificates SELLER shall procure.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. licence fees etc. PURCHASER will provide necessary permits for SELLER’s personnel to undertake any work in India in connection with Contract.1 34. such as escalation and termination claims. regulations. at his expense. damages or expenses which the PURCHASER may have paid. General In the event that terms and conditions stipulated in the General Conditions of Contract should deviate from terms and conditions stipulated in the Contract. All literature. If the same due to the 30 30. for which under the CONTRACT SELLER is liable. Any income tax payable in respect of supervisory services rendered by Seller under the Contract shall be as per the Indian Income Tax Act and shall be borne by SELLER. Losses due to non-compliance of Instructions Losses or damages occurring to the PURCHASER owing to the SELLER’s failure to adhere to any of the instructions given by the PURCHASER in connection with the contract execution shall be recoverable from the SELLER. (A Government of India Undertaking) 29. Taxes & Duties A Seller shall be entirely responsible for all taxes. ordinances and other rules in effect at the place where any of the work is to be performed. However. certificates and licences required by virtue of all applicable laws.1 The Contract shall be written in English language as specified by the PURCHASER in the Instruction to Bidders.3 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. and SELLER further agrees to hold PURCHASER harmless from liability or penalty which might be imposed by reason of any asserted or established violation of such laws. GAIL VIJAIPUR Page 53 of 78 . It is upto the bidder/seller to ascertain the amount of these taxes and to include them in his bid price. Notices Any notice given by one party to the other pursuant to the Contract shall be sent in writing or by telegram or fax. For the purposes of interpretation. English translation shall govern and be binding on all parties.2 34.1 31.1 34 34. Recovery of sums due All costs. ordinances or other rules. incurred until the delivery of the contracted goods to the PURCHASER. Printed literature in other language shall only be considered.1 33 33. regulations. transportation and comparable requirements. duties. may be recovered by the PURCHASER(he is hereby irrevocably authorized to do so) from any money due to or becoming due to the SELLER under this Contract or other Contracts and/or may be recovered by action at law or otherwise.2 31 31.2 32 32. Fixed price (lumpsum or unit price) Contract will not be subject to audit as to cost except for cost reimbursable items. if it is accompanied by an English translation. telex/cable confirmed in writing. the latter shall prevail. all necessary permits. Books & Records SELLER shall maintain adequate books and records in connection with Contract and shall make them available for inspection and audit by PURCHASER or their authorized agents or representatives during the terms of Contract until expiry of the performance guarantee. Sales Tax and Excise duty on finished products shall be reimbursed by PURCHASER.

If at any time during the said period. or any Deptt. as the case may be upto the date of bill/during the currency of the order whichever is later. sells or offers to sell such materials to any persons/organizations including the Purchaser or any Deptt. at a price lower than the price charged to the GAIL under the order.3 36 36.2 above. (A Government of India Undertaking) 34.(b) & (c) of sub-para 38. Of Central Govt. GAIL VIJAIPUR Page 54 of 78 . Payments. not to affect rights of the PURCHASER No sum paid on account by the PURCHASER nor any extension of the date for completion granted by the PURCHASER shall affect or prejudice the rights of the PURCHASER against the SELLER or relieve the SELLER of his obligation for the due fulfillment of the CONTRACT. the supplier or his agent/principal/dealer.2 35. sells the materials of identical description to any persons/organizations including the Purchaser or any department of the Central Govt. of which details shall be furnished by the supplier. Of State Govt.4 34. FALL CLAUSE The price charged for the materials supplied under the order by the supplier shall in no event exceed the lowest price at which the supplier or his agent/principal/dealer. the SELLER shall pay to the PURCHASER. or State Govt. The above stipulation will. as the case may be. Cut-off Dates No claims or correspondence on this Contract shall be entertained by the PURCHASER after 90 days after expiry of the performance guarantee (from the date of final extension. the balance amount.5 34.6 35 35. Of Central Govt. as the case may be. etc.1 SELLER be not sufficient to recover the recoverable amount. or any Statutory Undertaking of the Central or State Govt. as the case may be. or any Statutory Undertaking of the Central or State Govt. except for quantity of items/goods/materials categories under sub-clause (a).गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.1 Publicity & Advertising Seller shall not without the written permission of PURCHASER make a reference to TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. during the currency of the order. however. or any Deptt. Of a State Govt. if any) Paragraph heading The paragraph heading in these conditions shall not affect the construction thereof. Such a certificate shall be obtained. The supplier shall furnish the following certificate to the concerned Paying Authority alongwith each bill for payment for supplies made against this order:“I/We certify that there has been no reduction in sale price of the items/goods/materials of description identical to those supplied to the GAIL under the order herein and such items/goods/materials have not been offered/sold by me/us to any person/organizations including the Purchaser or any Deptt. on demand. not apply to: a) Exports by the Contractor/Supplier or b) Sale of goods as original equipment at prices lower than the prices charged for normal replacement c) sale of goods such as drugs which have expiry dates. reduces the sale price. as the case may be. at a price lower than the price chargeable under the order. 35. he shall forthwith notify such reduction or sale or offer of sale to the Purchase Authority who has issued this order and the price payable under the order for the materials supplied after the date of coming into force of such reduction or sale or offer of sale shall stand correspondingly reduced.

37 37. within 6 months of order to place repeat order upto 50% of the total order value without any change in unit price or other terms and conditions.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.1 Repeat Order PURCHASER reserves the right. (A Government of India Undertaking) PURCHASER or any Company affiliated with PURCHASER or to the destination or the description of goods or services supplied under the contract in any publication. loss of profits or loss of production. Limitation of Liability Notwithstanding anything contrary contained herein. GAIL VIJAIPUR Page 55 of 78 . neither party shall be liable to the other party for any indirect and consequential damages. However. 38 38.1 ************************* TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. the aggregate total liability of Seller under the Agreement or otherwise shall be limited to 100% of Agreement / Order price. publicity or advertising media.

गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. GAIL VIJAIPUR Page 56 of 78 . (A Government of India Undertaking) SECTION – IV SPECIAL CONDITIONS OF CONTRACT TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.

0 Fall Clause of GCC shall not be applicable. GUNA.0 GENERAL INFORMATION: The Special Conditions of Contract (SCC) shall be read in conjunction with the General Conditions of Contract (GCC). tube sheets & other forgings etc. P.1 4.0 SPECIFICATIONS AND STANDARDS : All the standard specifications for the work shall be as per Scope of Work & Technical Specifications and as per latest version of relevant EIL standards. Scope of Work & Technical Specifications and any other document forming part of contract. TEMA standards.P. List of all sub-vendors shall be got approved by GAIL Engineer In-Charge within two weeks of issue of Work Order. Technical modification reports shall be submitted after completion of the job. tubes.3 4. BIS & relevant ASME. 2.0 TERMS OF PAYMENT: (i) (ii) (iii) 10% against submission of approved drawing after acceptance of PO.REQUISITES: Data sheet of all equipments and accessories to be submitted to GAIL before procurement.O.0 4. (A Government of India Undertaking) SPECIAL CONDITIONS OF CONTRACT 1.473 112 DIST. All relevant material test certificates shall be provided along with the dispatch documents.00 91 7544 274444.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. GAIL VIJAIPUR Page 57 of 78 . 3. 70% payment plus 100% taxes & duties against dispatch documents along with as bill drawing. 6.0 WARRANTY AND PERFORMANCE BANK GUARANTEE: As per GCC. In case of any contradictions.2 4. the decision of the Engineer-in-Charge (EIC) will be final and binding on the contractor.0 DELIVERY SCHEDULE: Supply of heat exchangers with all materials within 6 month from the date of issue of LOA. 8. Paying Authority : HOD(F&A). PRE. 7.0 CERTIFICATES / REPORTS: Third party certificate from any of the agency like CEIL / BVIS / Lloyds / DNV towards Design approval and Material Inspection release note is mandatory before supply of the system. 20% payment against placement of orders for bought out materials like plates.) PHONE NO. GAIL (INDIA) Limited. Contract cum Performance Bank Guarantee for 10% of the total order value (including taxes and duties) to be submitted within 15 day after receipt of PO as per provision of tender document and above stage wise payment would be released only after receipt of Contract cum Performance Bank Guarantee. 4. : TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.GAIL Complex Vijaipur .4 5. Purchase requisition. (M. wherever context so requires.

GAIL VIJAIPUR Page 58 of 78 .V TECHNICAL SPECIFICATIONS TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. (A Government of India Undertaking) SECTION .गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.

ASME Boiler & pressure vessel code section VIII. NO. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. Party has to submit the approved quality assurance plan (stage wise inspection by party / third party inspection / GAIL) for reference. Unified Pressure Vessels iv. DRG. 6-15-0001. National.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. manufacturing of heat exchangers and supply of heat exchangers includes the following: 1.. C & D iii. TEMA ii. 4. 6-15-0003. 6-15-0021 & 6-15-0091 vi. EIL standard specifications no. Painting – Shop coat of primer shall be inorganic zinc silicate. 3. Technical data: Technical data & equipment drawing for following heat exchangers as per attached annexure I LPG Condenser (11-E-104). Scope of Work The scope of work for selection of materials like shell plate. tie rods etc. 6-15-0004. tubes. GAIL VIJAIPUR Page 59 of 78 . 2. Party has to submit the detailed approved designed drawing and detailed engineering drawings (approval by third party if required) for reference. baffle plates. v. Relevant BIS. tube sheets. MPM-HE-824-289 Other details may be seen at site by the bidders before quote. State and local laws and codes such as Indian Boiler Regulations (IBR) etc. No further details are available. It may be noted that all available details/ specification/ drawings are attached with technical scope of work. (A Government of India Undertaking) TECHNICAL SCOPE OF WORKS Applicable standards and specifications Manufacturing of heat exchangers should be in accordance with i. ASME section II part A. B. Division. Upon receipt of the purchase order.

गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. (A Government of India Undertaking) JOB SPECIFICATION (Mechanical – Heat exchanger) SPECIFICATION FOR SHELL AND TUBE HEAT EXCHANGER FOR LPG CONDENSER IN TR-11 FOR LPG PLANT AT GAIL .VIJAIPUR TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. GAIL VIJAIPUR Page 60 of 78 .

7-15-012 Lifting Lug detail . 03 Standard Specification for welded tube to tube sheet joint 615-0003 Standard specification for Expanded tube to tube sheet joints 6-15-0004 Standard specification for Vendor-Designed shell and tube heat exchangers 6-15-0021 Standard specification for Hardness requirement 6-15-0091 NO.7-76-101 TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. Rev. GAIL VIJAIPUR Page 61 of 78 . Special conditions of the contract Technical scope of work Specification for Shell & Tube heat exchangers 11-E-104 A & B Other Specification for Shell & Tube heat exchangers 11-E-104 A & B General Specification for Heat Exchangers 6-15-0001.7-15-010 Fixing detail of dowel pins . OF SHEET 2 3 2 1 1 1 1 1 2 1 1 1 2 3 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 REVISION Part Detail .7-15-009 Jack screw tapping arrangement .7-15-002 Support for Horizontal Exchangers .7-15-019 Instruction to Vendor for Quality Data Requirement .गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.7-15-018 Tolerance for shell and tube heat exchangers . OF SHEET 1 1 9 9 19 8 6 11 5 3 2 2 3 1 REVISION Following EIL standards may also be referred DESCRIPTION & DRAWING NO.7-15-013 Earthling Lug .7-15-017 Warning Plates .7-15-007 Methods of fastening nuts to Tie Rods . NO.7-15-011 Couplings and Plugs . (A Government of India Undertaking) LIST OF ATTACHMENT DESCRIPTION & DRAWING NO.7-15-006 Sliding / deflector strip to tube sheet welding detail .7-15-001 Type of Non – Standard Gasket .7-15-016 Name plate for shell and tube exchangers .7-15-004 Tube hole grooving and roller expanding .

गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. (A Government of India Undertaking)

SCOPE
The Vendor's scope shall include but not limited to the following: • • • • • • • • • Checking of Complete design (Thermal & Mechanical) Code compliance w.r.t. component thickness, detailing, weld preparations etc. Fabrication drawings Supply of materials Fabrication, inspection, testing, painting, packing & forwarding etc. Third party inspection, refer under INSPECTION. Supply of Torque Wrench, Bolt Tensioners Providing painting and sacrificial anodes for cathodic protection. Documentation as Vendor Data Requirement.

The requisition covers the supply of following heat exchanger for the LPG PLANT, PHASE-I units of GAILVIJAIPUR. S.NO. 1. ITEM NO. 11-E-104 A SERVICES LPG Condenser (Bottom side) in TR-11

*For no. of units (Qty) & No. of shells per unit refer attached drawing.

IMPORTANT:
Exchangers shall be supplied by vendor, who shall meet BEC strictly and ElL's or eq. approval on vendor's selection shall be taken prior to placement of order. NOTES: 1. Thermal data sheets for shell and tube heat exchangers are supplied along with this bid document and the bidder is required to carry out thermal design, mechanical design and manufacture according to these datasheets. Please note that the thermal & mechanical design is entirely vendor's responsibility. It shall be entirely the vendor's responsibility to ensure thermal performance of equipment, compliance to codes specified for design, fabrication, testing etc. and to all requirements of specifications/drawings after the order is placed. In view of this assignment of responsibility to vendor. The fabrication drawings prepared by vendor will be reviewed by TPI for ascertaining proper performance to the following extent only: Thermal design parameters like Heat Transfer area, MTD, pressure drop etc. Design data and materials of construction.

2.

i) ii)

TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT, GAIL VIJAIPUR

Page 62 of 78

गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. (A Government of India Undertaking)

iii) iv) v)

Tube layout including pass partition and bundle detail. Nozzle sizes, orientation and location. Critical details like tube-to-tube sheet joint detail.

Other details of fabrication drawings submitted shall only be for information/records of ElL and vendor to fabricated supply equipment based on his responsibility of ensuring compliance to ElL requirements including drawings, specifications etc. Vendor to submit calculation to ElL for records. 3. 4. The vendor shall supply Torque wrenches/bolt tensioners in accordance with the clause 2.6 of 6-150001. While preparing fabrication drawings it shall be endeavored to cover all fabrication details in minimum number on drawings, and not exceeding 5 in any case. There shall be a separate drawing for gaskets.

SPECIFIC JOB REQIDREMENTS
1. 2. 3. 4. 5. 6. Design shall be in accordance with applicable codes and specification as given in technical scope of work.. Tube to tube sheet joints shall be specified in datasheet. Welded tube to tube sheet joints shall be as per figure 2 of ElL Specifications 6-15-03. Tube holes in tube sheet shall be drilled to special close fit. Exchangers shall be designed for start up, shut down and upset conditions like cooling water failure. If radiography is being substituted by UST for the final closing seam as permitted by the code, magnetic particle examination shall be carried out in addition to UST. a) b) 7. 8. Heat exchanger shall be 100% radiography and the tube sheet shall be hubbed to facilitate full radiography of shell to tube sheet joint For cooling water exchangers having cathodic protection on tube side weld deposit on CHANNEL FLANGE, FLOATING HEAD FLANGE & PARTITION PLATE shall be provided.

For CS heat exchangers under sour services or hydrogen service, hardness shall be limited 200 BHN and SA 516 Gr. 70 shall not be used. Wherever, spiral wound gaskets are specified for Girth & Floating head flanges following minimum requirements shall be followed: For shell diameter ≤ 450, 10 wide gasket shall be used and when shell diameter is between 450 and 1000 mm, 13 wide gasket shall be used. In both cases gasket filler shall be 4.5 thick with graphite filler with 4 wide/3.2 thick nose & 13 wide/3.2 thick inner centering ring: For shell diameter> l000mm 16 wide gasket shall be 6.35 thick with graphite filler with 4 wide/4.5 nose & 13 wide/4.5 thick inner centering ring. For floating head flange there shall be no inner centering ring. The S5 grade of the gaskets & centering ring shall be compatible weld equipment metallurgy. MECHANICAL DESIGN CRITERIA Bolting Main Girth Flange : : Inch Forged

9.0 9.1 9.2

TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT, GAIL VIJAIPUR

Page 63 of 78

गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. (A Government of India Undertaking)

9.3 9.4 9.5 9.6

Tube sheet & channel cover Min. flanged conn size Nozzles up to 8" NB -10 NB and above NOZZLES FLANGES All CS/LAS SS/HAS up to 4" SS/HAS 6" and above

: : : : : : : : : :

Plate up to 80mm thk Forged for Thickness> 80mm. 1½" NB From Seamless pipe Rolled from plate/seamless pipe As per ANSI B 16.5 up to 24" NB & API 605 for above 24" NB. Forged weld neck type SS/HAS forged weld neck type CS/forged weld neck type with weld deposit of SS/HAS. To be clubbed into an MP connection l/2" NB flanged with blind flange. One connection on each process nozzle Also refer note 11 (b) 1½" NB nozzle, flanged with blind flange. These shall be provided, if exchanger is not getting vented/drained from process nozzles or MP connections. For condensing service, additional vent(s) shall be provided for non condensable Shall not be provided

9.7 9.8 9.9

PG/TI connection on nozzles (as per TEMA) MP connection (Multipurpose connection) Vent and drain

9.10 9.11 9.12.1 9.12.2 9.12.3 10.

Davits CONSTRUCTION OF SHELL

:

Carbon Steel or low alloy steel shells of 457.2 mm OD or less shall be pipe sizes of 6",8",10",12", 14", 16" and 18" ANSI standard. Carbon Steel or LAS shells of 440 mm ID & larger shall be made of plate. For SS/HAS shells, the shift over from pipe to plate shall be 12" NB. Refer clause 11.5 of 6-15-01. The guarantee period shall be as per this clause, unless otherwise superseded by the general purchase condition. The vendor shall also guarantee the thermal and mechanical design. Cathodic Protection (both anode & painting) is to be provided as per specification 6-06-201 wherever mentioned on the respective item datasheets. spec. 6-06-201 to be modified as below: The correct specification of zinc is B-418-94 Type II The acceptance standards for performance tests of zinc anodes are i) open circuit potential = -1.05 Volts (SCE)

11.

TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT, GAIL VIJAIPUR

Page 64 of 78

if there are any such deviations. Vendor's experience list as per BEC (BIDDER'S EVALUATION CRITERIA) list of nozzles. TECHNICAL DOCUMENTATION REQUIRED WITH BID The technical part of the bid document shall contain following: • • • A separate "Technical Deviation" sheet for alternate proposal only as per format enclosed. INSPECTION Inspection requirements are as mentioned here under: • • • • IBR authorities' inspection for all items under IBR ASME V-code stamp required through employing a code approved third party inspection agency. (A Government of India Undertaking) ii) iii) 12. GAIL VIJAIPUR Page 65 of 78 .2 of spec 6-15-01. Name of Inspection Agency. Vendor not to furnish details which are repletion of technical requirements of this specification. density range) The requirement of shop primer to be Inorganic zinc silicate in place of zinc chromate. Polarisation test Capacity Test = = -1.01 Volts (SCE) minimum 760-780 AH/kg (over specified Test C. Torque wrenches/bolt tensioners where ever required. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. specified in Para 10.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. Un-priced Price schedule (with prices left blank) must indicate following: • • • Clearly specifying the Testing accessories quoted by the vendor against items as specified. Inspection of all imported components by Reputed third party inspection agency like (Lloyds) Stage wise and final inspection by EIL/Third party inspection agency. All cost towards third party and IBR inspection shall be borne by the vendor.

No and Title Paragraph/clause Deviation Proposed II) NO DEVIATION IS REQUIRED FURNISHED NOTE :OFFER SHALL NOT BE EVALUATED IF THIS SHEET IS NOT COMPLETED AND ALONG WITH THE OFFER. Documents S. (A Government of India Undertaking) DEVIATION SCHEDULE – TECHNICAL (to be completed by the vendor) DEVIATION IS REQUIRED List of deviations (exceptions and/or additions requested by vendor) from requisition. standards and/or drawings etc.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. GAIL VIJAIPUR Page 66 of 78 . NO. specifications. Vendor's Name Vendor's Signature with seal/stamp Date : : TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.

4. GAIL VIJAIPUR Page 67 of 78 .No. part nos. 3. (A Government of India Undertaking) VENDOR DATA REQUIREMENT Vendor shall submit drawing / documents generally as per following schedule mentioned below : S. size. 1. QW 482. 483 .0 * ** To be submitted to the inspection agency First week of every month First week of every month TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.2 & 3 Name Plate Rubbing Hydrotest and other Test Reports Heat Treatment Procedure Vendor Drawing Index Welding Qualification Procedures in Form No. Refer specification for shell & tube heat exchangers 6-15-01 clause 9. Thermal/Mech. Drawings shall be made to scale in ink and indexed. quantity. DESCRIPTION Certified Information Required after Purchase Order Printed matter Data needed For final Data Folder + 1 After P. Vendor shall suitably highlight the revisions on all documents in subsequent submission and furnish backup letter highlighting the reasons for the same. design Calculation Purchase specification Detail Fabrication drawings drawn to scale indicating material specification Parts list with material specification.O soft copy (for info) (for review) (Note 4) HEAT EXCHANGER (SHELL & TUBE) 1. 2. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 1.No. 2. List of spare parts with details Material Test Certificates Destructive Test report for Weld Quality Radiographic Test Report Time-temperature curve stress relieving Certificate from statutory Authorities Fabrication Schedule List and schedule of Sub-Order Welding Procedures Procedure for Pickling & Passivation (for SS items only) Heat Exchanger detailed and parts list (as built) S.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. weight etc.484 Welding& Testing Plan Packing and forwarding Instruction 2 2 2 2 *2 *2 *2 2 *2 *2 2 2 2 2 2 weeks 2 weeks 2 weeks 2 weeks 2 weeks * * * * * ** ** *2 weeks 2 weeks * * * 2 weeks With drgs *2 weeks *2 weeks 2 weeks 4 4 4 4 4 4 4 4 4 4 4 4 4 4 - All prints to be folded to “AO” size.

size. envisaged in job. Reference list covering Clients/Plant. Client reserves the right to carry out capability assessment of the bidder through reference list/ in-house data or otherwise. service. and AutoCAD Documented Quality Assurance System. (A Government of India Undertaking) ITEM . year of completion & highlighting Bidder's scope should be submitted. 1 & TEMA. In support of the same bidder must submit the copy of purchase order with Release note from the bidder works and copy of invoice. VIII Div. EXPERIENCE Bidder should have proven experience in executing shell & tube heat exchangers with capabilities listed above. metallurgy and similar size) in last 7 years. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. drafting. GAIL VIJAIPUR Page 68 of 78 .SHELL & TUBE HEAT EXCHANGERS Bidder should have following minimum qualifications and experience: QUALIFICATIONS Bidders should be a reputed and regular supplier of Shell & Tube Heat Exchangers and have the following qualifications: i) ii) iii) iv) v) Should be a member of HTRI. type. tube sheet thickness and weight. Qualified welders and welding procedures for various materials of pressure parts as ASME/EIL or eq. approved fabrication shop. metallurgy. Capability for mechanical design as per ASME Sec.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. Bidder should have designed and fabricated at least two similar shell & tube heat exchangers (same type.

(A Government of India Undertaking) OTHER SPECIFICATION FOR SHELL AND TUBE HEAT EXCHANGER TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. GAIL VIJAIPUR Page 69 of 78 .

(A Government of India Undertaking) CONTENTS 1.0 3.0 2. GAIL VIJAIPUR Page 70 of 78 .0 4.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.0 GENERAL DESIGN SUPPLIER’S LIABILITIES AND GUARANTEES PATENT INFERINGEMENT TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.

6 TEMA ASME Section II part A.2. It may be noted that all available details/ specification/ drawings are attached with technical scope of work.1 1.5 1. inspection.1. C and D ASME Boiler and Pressure Vessel Code Section VIII. Division 1. Design Basis. workmanship.5 1. not be considered limiting and it shall be vendor's responsibility to comply with all requirements of Material/Purchase/Requisition/Bid documents to which this specification is attached. if not covered in the technical scope and required for manufacturing/ fabrication of heat exchangers. may be seen at site by the bidders before quote. (A Government of India Undertaking) 1. National.3 1. Expansion Joint Manufacturers Association.2.1 DESIGN GENERAL REQUIREMENTS Vendor shall check as part of his responsibility any design information issued by the owner. B. Any comment and/or reservations shall be stated at the bidding stage. No further details are available/ shall be furnished further. amendments unless specified otherwise: 1. the matter shall be referred to third party inspection agency/ Client for clarifications and the decision of third party inspection agency/ Client shall be final and binding on Vendor.4 1.2 1.0 1.1. shall be followed in their latest editions and addenda.1 1. State and local laws and codes such as Indian Boiler Regulations (IBR) etc. This specification shall. 2.2.2.3 1. local regulations or to suit TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. GAIL VIJAIPUR Page 71 of 78 .2 1. fabrication.1.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd.1. The intent of this specification is to supplement. Modification and/or variations which may prove necessary during the odder phase for ensuring the full reliability and efficiency of the equipment and/or adjusting the design to suit the job/equipment specification to design codes.2. REFERENCES Following codes and standards etc.1. amend or limit the reference codes and standards mentioned. testing and supply of unfired shell and tube type heat exchangers. Unfired Pressure Vessels. Other details.2.1 GENERAL SCOPE This specification is intended to cover minimum requirements for thermal and mechanical design and shall be read in conjunction with ElL specification 6-15-01 which covers requirements for materials.1. In case of any conflict between the requirements of this specification and other specifications / codes.1 2.0 2. errata.4 1.1 1. (EJMA) Standards.

6.6 2. (c) (d) 2. unless specified otherwise. 2. Where tube bundles are designed for the differential pressure. the designpressure on other side shall be increased to account for negative pressure of side under vacuum. Castings shall not be used. Materials shall conform to relevant ASME Specifications. GAIL VIJAIPUR Page 72 of 78 . Parts subjected to both shell & tube side fluids shall be designed for higher of two pressures.1. All materials shall be new and of the best quality procurable. (b) TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.1. Studs & Nuts for external bolting Saddle Supports (Minimum UTS 42 kg/mm2 and minimum yield strength 26 kg/mm2) 2. shall be designed for more severe of the temperature conditions. Vendor shall provide visible warning plate outlining test pressure regulations. following shall be followed unless otherwise specified: 2. Blind Flanges etc.4 TEMA class shall be "R" unless specified otherwise in the requisition/data sheet.1 DESIGN CONDITIONS DESIGN PRESSURE (a) (b) The design pressure shall be as indicated on respective drawings/data sheets. Parts in contact with both shell & tube side fluids.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. Material of construction may be specified in the requisition/data sheets in general terms. When design pressure is specified as full vacuum (FV)the same shall be taken as external pressure of 1. Items for which ASTM/IS specifications have been mentioned shall be furnished in accordance therewith. Incase of full vacuum on anyone side. or equivalent thereof. CS is specified as material. Wherever.1. shall be his responsibility and liability and shall in all cases be submitted in writing for owner's approval which shall be considered on the merits of such modifications.6. C - Plates Tubes Forgings Pipes Nozzle Flanges.2 2. (A Government of India Undertaking) the technical and fabrication facilities of the vendor.2 DESIGN TEMPERATURE (a) The design temperature shall be as indicated on respective drawings/data sheets.1.1.04 kg/cm2(g).5 - SA516Gr70 SA179 SA266Cl2 SA106GrB SA105 SA193 B7 & SA1942H IS2062/SA 283 Gr.1.

all requirements of code applicable for equipments below -29°C such as heat treatment. in any direction. The equipment shall comply with all the code/specification requirements for MDMT such as impact test. Cooling water velocity inside tubes shall be kept as high as the allowable pressure drop permits. RKH and RTF computer software’s for adequacy. is at least equal to the distance of the plate from the nozzle opening.4 IMPINGEMENT PLATE Impingement plate shall be no closer to the inlet nozzle than is required for escape height and flow area. including tube 2. heat treatment.3 It shall be of sufficient size so that the distance from the projected inside of the nozzle to the edge of the plate. However.2 where practical. (A Government of India Undertaking) (c) The minimum design metal temperature shall be taken as lower of 0 c or the design temperature unless MDMT is specified elsewhere. GAIL VIJAIPUR Page 73 of 78 . consideration must be given to the stresses induced at operating.2.1 NOZZLES TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT.3. exchangers shall be designed for maximum interchangeability of parts bundles. The minimum velocity of cooling water inside tubes shall be 1.2 2.7 2. 2. Further all materials and welds shall be impact tested at -29°C or as per relevant code requirements. whichever is lower. However. shall be complied with. For these items. but not greater than 2.2. MECHANICAL DESIGN During the design of shell & tube heat exchangers. start-up. BAFFLES Baffles should be either single segmental or double segmental. Perforated impingement plates are not permitted.2. LAS and SS tubes. (a) 2.5 m/sec for CS. alternate operating. (b) 2. In case of fixed tube sheet exchangers. 2.1 Maximum overall heat transfer coefficients may be specified for certain services based on operating experience. shut-down and other upset conditions. CST. the vendor is responsible for performance of the equipment as per the requisition. "No tubes in window" design may be used to avoid flow induced vibration problems. Triple-segmental baffles shall not be used.2. the allowable pressure drops on shell side and tube side should be utilised as fully as possible. expansion joints shall be provided wherever necessary. THERMAL DESIGN Vendor's thermal designs shall be carried out on HTRI's ST. This is the minimum requirement and vendor shall make necessary changes in design to ensure compliance to HTRI. including safety against failure due to flow-induced vibration and acoustic vibration.1.3 2.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. full radiography etc.1 m/sec at turn down. radiography etc. For design temperature below 0°C. vendor can provide higher area/more conservative design as per their design practices and shall submit the thermal design calculations/computer outputs for ElL's approval.

the flange faces shall be true horizontal. i) ii) 2. VENDOR HAS TO SPECIFY.1 kg/cm2 21. Vendor of exchanger unit shall guarantee tightness compatibility of their closure designs. floating head & other internal flanges (such as for single pass floating head) flanges shall be designed for full bolt load. (A Government of India Undertaking) a) b) c) All flanges shall be of weld neck type. This.1 kg/cm2 425 kg/cm2 280 kg/cm2 Vendor shall check the exchanger including nozzle flanges for these nozzle loads and verify by calculations these loads. 5% for girth flanges.2 Where exchanger center line is sloping with respect to horizontal.3. given by: Connected pipe size Allowable stress for Allowable stress for the Calculation of the Calculation of Resultant Force Resultant Moment _________________________________________________________________________________ 2"-18" 20"-24" 21. The allowable loading on process nozzles will not be less than those levels defined by the maximum allowable stress in adjacent piping.3 BOLTING AND FLANGE CLOSURES a) b) c) All bolting shall conform to ASTM A193 B7 with nuts in accordance with ASTM A-194 2H unless otherwise specified or better grades required for other consideration.3.. ii) The design temperature is ≤ -10°C or ≥ 400°c. All girth flanges. especially. pertains to closures where designer amalgamates components having different thermal expansion properties.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. Integral reinforced nozzles are required if any of the following conditions is applicable: i) The design pressure exceeds 50 kg/cm2g. For floating head flanges. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. iii) Plate thickness in case of CS exceeds 50 mm and in case of low alloy steel exceeds 25 mm. (ALTERNATIVELY. GIRTH FLANGE JOINTS a) b) All girth flanges shall be of forged weld neck hub type integral flanges as per type 6 of figure 2-4 in Appendix 2 of ASME section VIII Division 1 and shall have confined gasket joints.) d) 2. In gasket seating conditions bolting area provided shall have the following minimum design margin over the code requirements: 10% for floating head flange and other internal flanged joints. GAIL VIJAIPUR Page 74 of 78 . the bolts shall conform to ASTM A-193 B7M with nuts in accordance with ASTM A-194 2M. Exchanger units shall be designed for the additional external loading from the connected piping etc.

2. Alternate methods such as skirts. In case of stacked exchangers. CAF gaskets when used shall be 2 thk and shall be used only in utility services like air.3. which fall under the following categories. Hardness of the gasket shall be at least 15 BHN lower than the gasket seating face. SS jacketed gaskets shall not be used unless specific approval of owner is taken.3. the lower shell(s) of stacked exchangers shall be designed to appropriately consider the load of upper shell(s) without distorting the lower shell and causing bending of tube bundles. Analysis shall be based on LP Zick's criterion.6 EQUIPMENT SUPPORTS When ElL standards for equipment supports are not furnished to vendor. 2. Asbestos is not to be used when project specification prohibits use of same. Vertical exchangers shall be supported by lugs welded to wrapper plate in such a way that the shell is not overstressed or deformed. This shall however not mean exclusion of gaskets made integral by welding.1 Gaskets shall preferably be made in one piece. GAIL VIJAIPUR Page 75 of 78 . (d) 2. lugs or trunions may be considered where necessary. shall be fully (100%) radio graphed: i) ii) For exchangers under IBR Where the relevant design code/specification does not permit a lower class of construction. The shear stress for support shall be limited to 40% of the material yield strength. (a) (b) (c) Asbestos/aramide filler used for clad gaskets is not to be of compressed type. gasket material shall be compatible with or nobler than the surrounding materials.7 GASKETS 2. Heat exchangers.5 TESTING For stacked exchangers.9 RADIOGRAPHY AND OTHER NDT REQUIREMENTS a) b) The minimum extent of radiography shall be spot.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. provided the weld area is not harder than the adjoining material and has the same corrosion resistance. and for vacuum service (except in steam).These gaskets shall not be used in internal joints/flanges. water. 2.CAF gaskets shall not be used at temperature less than 0°C. Solid metal gaskets & metal of jacketed gaskets shall be dead soft annealed. hydrotest shall be carried out with all required interconnections made. equipment supports for horizontal heat exchangers shall be designed to withstand a pulling force of not less than 1.3. A suitable notch cut shall be provided at the top and bottom of each baffle and support plate for venting and draining of shell side of exchanger.4 BAFFLES/SUPPORT PLATES Minimum thickness of baffles and support plates shall be as per TEMA or twice the shell side corrosion allowance whichever is more. taken at the center line of the exchanger.3.3.3.8. steam up to 150 c and with nozzle flange rating of up to ANSI 150. (A Government of India Undertaking) 2. Where galvanic corrosion is envisaged.5 times the bundle weight.

If the defect or failure to function cannot be corrected. wet H2S (Sour gas service) etc. final welding and back chipping.½ Mo steels. 4.3. free of charge. 2. or both. The Vendor shall guarantee that the equipment furnished is free from fault in design.10 Vendor to specify the maximum allowable working pressure (MA WP) for both shell side and tube side in the fully corroded condition at both hydrotest temperature and design temperature.3.12 2. SLIDING STRIPS/RAILS: Sliding strips shall be provided for exchanger bundle with shell dia. at the discretion of Inspector after root pass welding.component are to be identified. minimum 3mm cladding shall be provided on the base material and wherever tube sheet is cladded/weld deposited. magnetic particle inspection shall be carried out in addition to UST. All pressure retaining welds which are not required to be radiographed shall be subjected to either magnetic particle or dye penetration check. the vendor agrees to replace promptly. in order to facilitate sliding of bundle while being pulled out also.0 PATENT INFRINGEMENT TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. said equipment or to remove the equipment and refund the full purchase price. floating head flange & partition plate shall be provided. to facilitate insertion & pulling out of tube bundle. Cladding/ Weld deposit shall not be considered for strength purposes. (A Government of India Undertaking) iii) iv) v) vi) c) Lethal service Low temperature service below 0°C Special services such as Hydrogen service. Temperature correction to be applied and the limiting . Should any defect in design.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. the vendor agrees to make all necessary or desirable alterations.3. All Cr-Mo steels and C. d) e) 2. No allowance will be made for alterations or repairs made by others without written consent or approval of supplier. material and of the proper size and capacity and of proper metallurgy to fulfill satisfactorily the conditions specified.3. provide sliding rails continuously welded to shell.11 2. If radiography is being substituted by UST for the final closing seam as permitted by code. Radiographic and other NDT requirements shall be in the heat treated and final condition. In kettle type 8hells.0 of 6-15-01 shall apply. minimum 10mm clad/weld deposit shall be provided. Vendor may provide the same in smaller diameter shells also. workmanship. greater than 450 mm. repairs and replacements of defective equipment free of charge and shall pay transportation costs involved to and from the user's plant. For cooling water exchangers having cathodic protection on tube side weld deposit on channel flange. bundle retainer shall be provided during transportation & erection.0 SUPPLIER'S LIABILITIES AND GUARANTEES Following provisions in conjunction with clause 11. Wherever shell/channel shells are cladded. material or workmanship develop or metallurgy found inadequate before or during the guarantee period. GAIL VIJAIPUR Page 76 of 78 .13 3.

GAIL VIJAIPUR Page 77 of 78 . that Client shall have the right to be represented therein by counsel. and. alleging patent infringement on equipment purchased from vendor. in connections with equipment purchased under this specification. of their own selection and paid by them. Vendor shall pay all damages. however. profits and/or cost which may be awarded to the plaintiff in any such litigation. shall defend Client against all claim or demand of every kind to which they may be subjected under the patent laws. in general. TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. (A Government of India Undertaking) Vendor shall defend any and all infringement suits in which the Client is made a defendant. Vendor shall pay all costs and expenses incident to' any such litigation.गेल (इं िडया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. It being further agreed and understood.

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VI PRICE SCHEDULE TENDER NO: GAIL/VL/08/M026/MECH SUPPLY OF HEAT-EXCHANGER (11-E-104) FOR LPG COLUMN CONDENSOR AT LPG PLANT. GAIL VIJAIPUR Page 78 of 78 .गेल (इं डया) िलिमटे ड (भारत सरकार का उपबम) GAIL (India) Ltd. (A Government of India Undertaking) SECTION .

PRICE SCHEDULE FOR SUPPLY NAME OF BIDDER : Sl. (III) BIDDER SHALL PROVIDE EXCISE GATE PASS/ CENVATABLE INVOICE ALONG WITH DISPATCH DOCUMENT.1 KCL/HR AS PER DETAILS SPECIFICATION GIVEN IN TENCER DOCUMENT (GAIL’S MATERIAL CODE: 2904870903) Optional : SET 2 Year O&M Spares * 1 NOTE : (I) *DETAILED LIST TO BE FURNISHED SEPARATELY ALONG WITH QUANTITIES. but excluding ED & ST Per Unit Excise Duty Per Unit Sales Tax (Against Form C/ Concessional Form) % Amount 7 8 Per unit Freight upto Project Sites by Road % 9 10 11 12 Per Unit FOT Site price (4+6+8+10) Total Exworks price (3x4) Total FOT Project Site (3x11) Description % 1 2 3 4 5 Amount 6 Amount 13 1 3 HEAT EXCHANGER (11-E-104 EA A). DUTY 3700000X1. FOR LPG CONDENSER. TOTAL PRICE ETC. UNIT PRICE. Unit Exworks Price including Pkg/ Fwd. No Un it Qt y. Place: Date: Signature of Authorised Signatory Name: Designation: Seal: . (II) FREIGHT CHARGES SHALL BE PAID AS PER ACTUAL SUBJEDT TO MAXIMUM INDICATED ABOVE AGAINST SUBMISSION OF DOCUMENT EVIDENCE.

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