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Computerized Record Management System of the Patients for Gavino-Alvarez Lying-in Center


Sandy A. Dominguez Mark Luigi B. Vizcarra Jahziel J. Baleje John Robert A. Pomarejos

Therefore allowing doctors and staff to keep in touch with their patients. In this study. the number of patients has undeniably grown and different medical cases arise that the manual method of managing Patient records. We can say that Medical Institutions are working at the best of their abilities to serve many patients as possible. Different medical departments existed to cover up all the Patients and to serve them the utmost care they deserve.0 INTRODUCTION The use of Technology in management has become the key to the modernization of some Institutions in order to meet the demands that future developments might bring. where daily Health transactions are still done on paper. particularly in most Medical Institutions. But as the years rolled by. the proponents are to develop a system that will not replace paper works but to minimize it as well as minimizing manual medical record keeping. reducing patients’ waiting time and increase the number of patients to be served.2Computerized Record Management System of the Patients for Gavino-Alvarez Lyingin Center CHAPTER 1 1. SYSTEMS ANALYSIS AND DESIGN . Prescriptions. and Appointment schedule is no longer ideal.

OPD department (outpatient).3Computerized Record Management System of the Patients for Gavino-Alvarez Lyingin Center 1. Cataquiz made a way to renovate it to accommodate greater number of patients.1 BACKGROUND OF THE STUDY Government Hospitals are Institutions created under the contributions of the Municipal Administration and different associations to give free medical services for their residents. Laguna. and emergency Department. OB Gyne department is concerned with the Pregnant SYSTEMS ANALYSIS AND DESIGN . The admission officer orients the incoming patient with registrations and applications. Narra San Pedro. and for the nonmedical department: Administrator department. Gavino-Alvarez Lying-in Center is a Government Hospital located at Brgy. The Hospital was built with an additional of two storey compromising different departments. The Hospital has medical departments: OB department. 1994. And on November 25. record management department. Admitted Patients will be directed to their department prior to their medical case. it was renamed as “Gavino-Alvarez Lying-in Center” in memorial of the former San Pedro Mayor. The Hospital is still under the medical service when the present Mayor Calixto R. It was first called “San Pedro Resettlement Hospital” on 1977 due to the contributions of the Municipal Administration and the Rotary Club of San Pedro under the presence of Mr. Gavino Alvarez. Roberto “Bob” Lim.

The department is concerned with patients undergoing complex medical operations. SYSTEMS ANALYSIS AND DESIGN . The record management department will therefore update the record keeping activities (paper-based and the automated). Patients are rather referred to other Hospitals having with them the Referral Form.2 STATEMENT OF THE PROBLEM 1. this department accepts patients that are either for Check – ups. Consultations. the Hospital accommodates an estimated number of 50 – 65 outpatients and 5 confined patients a day. on average. and minor operations. The patients under these departments are not certain for their Hospital stay because the Hospital may not be liable enough to perform operations. The Hospital’s manual method of record keeping may lead to loss of previous and current records of patients. Emergency departments are placed near the admission space for easy access of Doctors and Nurses. The registration and application of patients at different departments leads to duplication. 2. The Hospital is open every time. The records are assisted through networked process which can be monitored by the administrator. facilities and Doctors are offered by the Hospital for free except for the medicines.4Computerized Record Management System of the Patients for Gavino-Alvarez Lyingin Center and Infant Patients. Out-patient department (OPD) is the most encountered department on the Hospital. All services. 1.

5Computerized Record Management System of the Patients for Gavino-Alvarez Lyingin Center 3. 6. 1. The Hospital finds it hard to share data and information among different departments.3. Delayed or missing paperwork used to add time to patient hospital stays and could lead to unnecessary or duplicate medical tests.3 OBJECTIVES OF THE STUDY 1. To prevent the duplication of records among patients. The Hospital’s cannot generate the previous records of the patients 4. 3. To minimize the use of paper for record keeping. Production of patient’s record statistics is not only difficult but time consuming because the processes are done through pen and paper.2 Specific Objectives 1. 1. To allow Doctors and Administrators to retrieve complete patient history instantly. 2.1 General Objectives The General Objective of this study is to design and develop a Computerized Record Management System that will serve as an upgrade of their current system for the Management to monitor their medical case files more accurate and efficient. SYSTEMS ANALYSIS AND DESIGN .3. 4. To Computerized record Keeping of patients. 5. To provide the statistics of the patients. 5.

thereby providing them better service.4 SIGNIFICANCE OF THE STUDY 1. • Administration/ Management SYSTEMS ANALYSIS AND DESIGN . the proposed system will inspire other students to develop an effective and efficient system. Technological Significance The Proposed system will introduce Technology to different medical institutions that until now adapting the manual method of record management. especially for their Government. 2.6Computerized Record Management System of the Patients for Gavino-Alvarez Lyingin Center 1. • Doctors The proposed system will make it easier for the Doctors from different Medical Departments to manage their specific records and ease its retrieval. Social Significance In this study. The result of the study is beneficial to the following: • Hospital The proposed system will simplify and automate everyday medical tasks and can help maximize time spent with clients.

7Computerized Record Management System of the Patients for Gavino-Alvarez Lyingin Center The proposed system will benefit the Hospital Administration by providing them a good record keeping management. • Future researchers This will benefit other researchers who wish to have similar studies as they can get background Information that may serve as template to modify their research. the daily medical movement of the institution and do keep them updated in monitoring the medical flow of the Hospital. which is needed to design a good thesis. prevent the duplication of their records and to provide them lesser time for accommodation. SYSTEMS ANALYSIS AND DESIGN . • Patients The proposed system will benefit the Patients by providing them security with their medical records. analysis and interpretation skills. • Researchers/ Proponents The proponents will develop their writing.

Log In Module This module is concerned for the security of files to limit the accessibility of the system to Doctors and Administrators only. However. 2. the proponents provided a security with log-in feature for the files that limit the accessibility of the system to Doctors and Administrators. Also it generates reports/printed output for the list of patients. patients’ personal and medical records are computerized and networked for easy compilation. retrieval and access. Record Update Module SYSTEMS ANALYSIS AND DESIGN . search and segregation feature for easy search and retrieval of the information of a specific patients for easy viewing and segregating/classifying patients if they are male/female or under specific conditions. The system allows adding of personal and medical information of every patient whether outpatient of confined.5 SCOPE AND LIMITATIONS In this proposed system. The system covers only the personal and medical information of the patients and the different modules such as: 1.8Computerized Record Management System of the Patients for Gavino-Alvarez Lyingin Center 1. navigation between records. It also allows updates of records of previous patients admitted in the hospital. edit and delete of records in case of wrong inputs. The system also includes viewing and sorting list of patients.

Personal Information This module is the collection of personal information of patients such as the name. Doctor’s prescriptions. 6. Health Information Module This module is concerned on the medical health information of patients. SYSTEMS ANALYSIS AND DESIGN . the system does not cover any other features like information on Laboratory Records. and others. age. Billing and Medicines. 3. contacts. Beside these. Utility Module This module is concerned with record search. 5. Medical Certificates. address. Record Generation Module This module is used to provide the hard copy of medical records of patients. editing. and filtration of medical records of patients 4. deletion. navigation.9Computerized Record Management System of the Patients for Gavino-Alvarez Lyingin Center This module is concerned on monitoring and updating the previous records of every patient that has been admitted/checked up in the hospital upon every medical transaction.

10Computerized Record Management System of the Patients for Gavino-Alvarez Lyingin Center SYSTEMS ANALYSIS AND DESIGN .