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11 AUTOMATIC RELOAD OF THE FILE TREE 4.4 FILE REPLACEMENT 4.16 ZIP AND UNZIP 4.File Navigator Index 1. PREFERENCES 4.9 DELETING AND REPLACING FILES OR FOLDERS 4.12 MANAGING LOCAL DRIVES 4.7 EXPANDING AND COLLAPSING FOLDERS 4.15 MANAGING NETWORK SHARES 4.17 PRINTING 3 4 5 6 6 6 6 7 7 8 8 8 8 9 9 9 10 11 12 14 15 Page 2 . SYSTEM REQUIREMENTS 3.6 REFRESHING THE FILE TREE 4.14 MANAGING FAVORITE FOLDERS 4.13 MAIL DROPPING/CONVERSION AND EML VIEWING 4.1 CONTEXT MENU AND KEYBOARD COMMANDS 4. FUNCTIONALITY 4.10 SHOW HIDDEN FILES 4. ABOUT FILE NAVIGATOR 2.8 SHOW “DESKTOP” 4.2 TOOLTIP 4.5 “SAVE ALL” DIALOG 4.3 PROPERTIES 4.
Danish .com. drag’n’drop support from IBM Lotus Notes to the file system – and vice versa. If you use File Navigator within your company and you're satisfied with it (or maybe want a version without Donate button) a bigger donation is always welcome. About File Navigator The File Navigator plug-in simulates a Windows Explorer like behaviour in the Lotus Notes sidebar.Italian .Czech As File Navigator is a spare time project you can help to support it with a small donation. http://bit.Norwegian .German . support for network shares and so on.English . Documentation changes to the previous version are marked in blue.Dutch . an EML file viewer.Spanish . Page 3 .Slovenian . The plug-in although provides some special functionality like converting mail documents in to EML files. Just drop an eMail at filenavigator@winkelmeyer.File Navigator 1. It provides common functions like creating new folders on the file system.Icelandic .French . Currently the File Navigator is available in the following languages: .ly/donatefilenavigator Custom enhancements and commercial support can be obtained.
There are no known operating system restrictions. System requirements The plug-in requires IBM Lotus Notes 8. Page 4 .File Navigator 2.5.1 or higher.
Preferences Most of the functionality in the File Navigator can be set via preferences. Your administrator may have configured or hidden them centrally.File Navigator 3. Page 5 . Note: This guide shows all available settings and preferences. You can open them through the top menu.
All tasks can be done through using the context menu or through keyboard commands. The context menu shows only the menu items which are appropiate for the current selected elements.3 Properties You can get additional information of an selected file or folder through the new properties context menu item. For that select the item in the File Navigator tree with a right click and choose “Properties”.2 Tooltip You can get some useful file information through hovering over a file. Drag’n’drop in File Navigator works like using the operating systems file navigator.1 Functionality Context menu and keyboard commands The File Navigator provides a user-friendly context menu for common file tasks. Page 6 . You can use SHIFT to move files during drag’n’drop or STRG to copy those files. 4.File Navigator 4. 4. 4.
that loading the properties of large directories may consume some time. 4.File Navigator The new dialog allows you although to rename the selected file/folder. Please consider. which shows up an operating system like behavior.4 File replacement For replacing files during drag’n’drop or saving from a Notes document there is a file replace dialog. There is currently no implementation of “Save and Delete All” for File Navigator available. For using this you have to select the target folder in File Navigator.5 “Save all” dialog The Notes client doesn’t allow to drop multiple files onto the file system. Page 7 . as IBM doesn’t deliver any API for that. select an attachment and go. For that there is a new context menu action when you select a file. The new menu item is directly placed under the standard Notes action. This allows to selectively work with files. 4. You can select only one tree item at once.
on Unix/Linux based systems it is your home directory. Page 8 .9 Deleting and replacing files or folders By default you are asked if you want to delete a file/folder or replace a file/folder.File Navigator 4. Please consider. To enable (=show) this button you have to activate the following preference. If you don’t want this protection you can disable the confirmation dialogs through the following preference settings. This should prevent unwanted deletions of files or folders. 4. To enable (=show) this button you have to activate the following preference. 4.8 Show “Desktop” As a shortcut functionality you can enable your Desktop as first item in the File Navigator. that expanding a lot of folders may take some time. To enable (=show) the Desktop you have to activate the following preference. 4.7 Expanding and collapsing folders To expand or collapse the folders there are two buttons provided within File Navigator.6 Refreshing the file tree For refreshing the file tree you can click on the button in the toolbar. On Window systems it is your Desktop directory. It refreshes all drives.
Before: After: To enable this functionality you have to activate the following preference.File Navigator 4. e. 4. For that you can en. This should prevent unwanted operations. which informs you after the drive list has changed (i.12 Managing local drives When you have a lot of local drives it makes sense to hide those you don’t use (often). which could affect the systems behaviour. when adding or removing an usb stick). This is a kind of alert. Page 9 . 4. If you want to see hidden files. you can enable them through the following preference setting. Within the preferences dialog navigate to “File Navigator => Local drives”.or disable every drive through a preference.11 Automatic reload of the file tree The File Navigator provides a functionality to automatically reload the file tree. If you confirm this dialog with “Yes” the tree will be automatically refreshed.10 Show hidden files By default hidden files are not displayed in File Navigator.
For that case the File Navigator provides two different ways: . The File Navigator provides an own EML viewer for created EML documents.13 Mail dropping/conversion and EML viewing In some cases it could be useful to “archive” mail documents onto the file system. An EML file is a full “copy” of the original Mail document. You can only view those EML files when you open through the File Navigator plug-in. unchecked are hidden. It can be archived and used even if the original Mail document has been deleted. Checked drives are displayed. Page 10 .File Navigator There you can check/uncheck your current local drives. 4. If you delete or move the Mail document the link will have an invalid target and won’t work any more.Creating an EML file An URL link file is just a link to the original Notes Mail document.Creating an URL link file . You can set the preferences through navigating to “File Navigator => Mail”.
5. rename or remove favorite folders. To manage your favorite folders open your preferences and navigate to “File Navigator => Favorite folders”. as with 8.File Navigator Important In some cases Notes 8. From within this dialog you can add. 4.2 it is recommended to use the “system default program”. If you are using Notes 8.2 IBM has delivered a built-in EML viewer.14 Managing favorite folders Favorite folders provide a convenient way to access in your most used folders in a shortcut way.5.5. Page 11 .1 is needed to convert Mail documents to EML format.
15 Managing network shares Network shares are a functionality to provide quick access to network data without mapping the shares as local drives. As you can see those settings are similar to the favorite folder dialog. Page 12 . 4.File Navigator Hint: Removing a favorite folder doesn’t remove the folder from the file system. First you have to enable them through the preferences (“File Navigator => Network shares”) Activating the preference setting (see the following picture) activates the network share settings.
Network shares aren’t visible before you enable them via this button. which will be deleted through a plug-in restart.Temporary shares.The leftmost button inactivates (disables) the network shares. e. . This step is necessary because sometimes you don’t have the share available (i. Use it.File Navigator Enabling the preference although enables a new button in the toolbar.The button in the middle creates a new dialog to add a network share without using the preferences. which will be there until you remove them .Permanent shares.The right button allows you to remove network shares. offline) – in those cases File Navigator could “hang” because it tries to reach an unavailable share. You can add two kinds of network shares: . Page 13 . when you go offline. . Please consider this! After you’ve activated the share you’ll see three new buttons .
Page 14 . 4. To enable (=show) the new context menu items you have to enable the following preference.File Navigator Permanent network shares are displayed through a blue network image. temporary network shares are displayed through a red network image.16 Zip and Unzip Zipping and unzipping files can now be done directly within File Navigator. The button for removing shares allows you to remove permanent and temporary network shares at once. After the enablement you’ll see two new menu items.
unzip by question .17 Printing Files can now be printed directly from within File Navigator. In those circumstances you’ll see the print option but it won’t do anything. During the unzip action you may select another existing folder to which the files should be unzipped. 4. That differs between the operating systems. Important: The file needs to have a “file association” on the file system. Page 15 .File Navigator The zip item is always available (you may zip a zip file). The unzip item only shows up when you’ve selected a single zip file. For dropping/saving zip files from a Notes document you can enable two settings: .unzip automatically Both settings can be set within the preferences under “File Navigator” => “Zip”.