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Explain your Organization Structure and Business Process e.g. P2P, O2C etc.

Your interview obviously was for a FICO position. If you are implementing FI and CO you need the following key organization structures: - The Company code (FI). - The Controlling area (CO). In addition and for the purpose of integration with other modules you will need other organization structures such as Plant (MM), sales area (sales organization, distribution channel, division-SD, purchasing organization. Concerning business processes: 1) P2P or Procure to Pay refers to the process of procuring goods or services with the following steps: - Business needs for goods or sevices are identified and the department issues a purchase requisition. -The purchase requisition is taken over by the purchasing organization which tries to identify possible suppliers of the goods or services. In this process a request for quotations RFQ is issued and forwarded to the potential suppliers. The responses received are analyzed and a supplier is selected based on price quoted, delivery date or product availability and quality. - Once a supplier is selected the Purchase Requisition is converted into Purchase order that is forwarded to the selected supplier. - Upon receipt of the goods, goods receipt GR is posted and goods are entered in the inventory. - Upon receipt of the invoice and following verification with PO and GR, Invoice receipt IR is posted and at the same time the liability to the supplier of goods is entered in FI in the form of a payable in the vendor's account. - Depending on the payment terms agreed upon, the invoice is paid and the payable is cleared ending the procurment process. 2) O2C or Order to Cash refers to the process of selling goods or services with the following steps: - Presales activities involving quoting a price to the customer. - Confirmation of an order from the customer leading to the creation of a Sales order specifying among other things items, quantities, delivery dates. - Delivey / shipping. - Goods issue (goods removed from inventory in MM). - Billing (invoice is created and sent to the customer and at the same time the billing document is transferred to FI to record the Receivable in the customer account)

Credit memo D. Credit limit report D. Classification code When creating an Overhead Cost Order. Transfer posting When creating an Overhead Cost Order. Settlement type D. the settlement rule must be entered in the control data.The receivable in the customer account is converted to cash either by a cash payment. planning. Which of the following statements are correct? A More than one chart of accounts can be created for each client B The chart of accounts contains all the G/L accounts. Which of the following master data belongs to Controlling? . a check received from the customer directly or via the lockbox. the first order information which must be entered is: A. Cost center B. drafting or direct collection from the customer's bank account. General ledger accounts D. Order type C. Bill holdings Which of the following are clearing procedures in accounts receivable? A. G/L account balances E. Curreny E. The cash received clears the receivable and ends the OTC process. Liquidity forecast C. actual data and the information system. vendor accounts and customer accounts C More than one company code can be allocated to the same chart of accounts D The chart of accounts controls all the customising settings in the R/3 system E All accounts within a chart of accounts must have the same tax code What status reports does Cash Management and forecasting include? A. Down payment request C. a bank transfer. Vendor In Controlling. Cash management position B. Orders C. Incoming payment B. Order status B.. Asset E. a distinction is made between master data. Which settlement receivers are available for internal orders? A.

What SPRO stands for? SPRO stands for SAP Project Reference Object. Cost Center. How to close a window? If we want to stop a transaction in the middle. It is used to configure the setting as per your client requirement by using the standard setting present in the system. Cost Center. SPRO :. An order was closed. The posting period has been closed. Cost Object Question: Period closing activities are also performed in Controlling. Order. Cost Center. Sender. Right click on the end button (X) on the top right corner of the window.Answer: A. Sender. Order Receiver. SPRO is basically used to organize the consultant customizing during the SAP Project Phrase. What is full form IMG and SPRO? How are they different from each other? IMG :. This is dependent on certain prerequisites.Implementation Guide. Project C. Order. B. Activity type E. G/L account B. Sender. Project B. Personnel costs have been incurred. SPRO------>IMG. Project Receiver. Cost Center Receiver. However. Cost center D. Type in the T-Code SPRO under That got to Main Menu which is IMG. not all Sender/Receiver combinations are allowed. This where you can do all the SAP configuration work. Cost Center. It is also known as the Configuration Menu. Then select "stop . Supplier Question: Withing Overhead Cost Controlling activities are calculated. Which of the following are MINIMUM criteria before it makes sense to carry out period closing? Answer: A. Materials have been withdrawn. C. Order. Project.SAP Project Reference Object. A Sender/Receiver relationship exists. Overhead has been incurred. Work center C. D. E. Which of the following combinations make business sense? Answer: A.

In SAP. the system resumes processing at the current program position. As we dont have STOP icon as we have in WINDOWS. the system terminates the report. After the user chooses ENTER.e.. the system terminates the corresponding processing block and keeps displaying the previous list level. Its a very small tip. but will help a lot. . i. Depending on the field definition. These message types have the following effects during list processing: A (=Abend): The system displays a message of this message type in a dialog window. the system automatically fills in default value. This includes the generation and assignment of authorizations and authorization profiles. account number) by entering any field value contained in the record. the system terminates the entire transaction (for example SE38). Name the three different kinds of messages in the R/3 system. What is the difference between them? A message can have five different types. If a field is indicated. E (=Error) or W (=Warning): The system displays a message of this message type in the status line. (Concept of PARAMETER ID). the entry can also be replaced with a value entered by the user. When you create a new data definition. You can use the Dictionary tool to look up the "definition" of objects in your R/3 System. the system acts as follows: While creating the basic list. the Dictionary tool does all the processing necessary to create the definition. this will help in the same way. The system then displays a list of records matching the specifications. A match code allows you to locate the key of a particular database record (e. The ABAP/4 Dictionary stores system-wide data definitions. how could you do that? User maintenance transactions allow the system administrator to create and maintain user master records.transaction".g. What is a match code? Comparison key. The data descriptions in a Data Dictionary is also called metadata. After the user confirms the message using ENTER. After the user chooses ENTER . S (=Success): The system displays a message of this message type on the output screen in the status line of the currently created list. If you want an end user to see a specific menu after logging on the R/3 system. Country Version India (CIN) is an added advantage to calculate taxes in India.Dynamic Menu . We have to activate CIN with customizing settings of country specific Taxes for India. data that describes other data. While creating a secondary list. What is a data dictionary or repository? Central catalog that contains the descriptions of an organization's data and provides information about the relationships between the data and its use in programs and screens. I (=Information): The system displays a message of this message type in a dialog window. Name two ways to start a transaction. By activating CIN we can calculate taxes like .Command Field Why do you create user-specific parameters? They supply defaults to R/3 fields.

To calculate taxes we need tax certificate of each business partner. account number and we have to distinguish tax account with tax codes. We can do provision for taxes and also reverse the provision. transaction like Goods movement. ² IND. . To year ² 2999 and Activate the tab. To activate CIN menu path in SAP: SPRO > Financial Accounting > Financial Accounting Global Settings > Tax on Sales/Purchase > Basic Settings > India > Activate Country Version India For specific Fiscal Year Here we have to mention comp.Cenvat Withholding Tax ² Tax deducted at source sales tax. Excise Duty plays an important role in manufacturing industry scenarios. MM and SD as well. The standard system comes with two tax calculation procedure Condition Based ² TAXINN In this activity we define a new tax code for the purpose of calculating excise duty when we enter purchasing documents. Automatic tax posting is done with CIN with the help of posting key. Excise related settings known are maintained in Country Version India configuration. In Sales and Distribution system calculates taxes using pricing procedure. Country version India integrates with FI. Formula Based ² TAXINJ We can also define Non ² Taxable transaction in Country Version India. Annual return provision can configure in Country Version India. etc.