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SAP Best Practices Approach

SAP Best Practices are packages provided by SAP. They encompass SAP's 35+ years of experience, design, and input from companies of all sizes and development contributions from over 36 SAP Partners. Best Practices can help customers control costs, reduce risks and drive more value from their SAP Solutions. While it is important to use SAP Best Practices for its obvious advantages, it is all the more important to select the right approach for its implementation. This blog explains what SAP Best Practices are and roadmap to select, download and implement the same.

SAP Best Practices is an offering by SAP as part of SAP Business All-in-One Solution. It leverages SAP's vast implementation expertise across various industry verticals and geographies. It provides: · Pre-configured solution for SAP modules across various industry verticals · Comprehensive documentation · Implementation approach · Ready-to-deploy integrated business solutions Let us try to understand what SAP Best Practices are? SAP Best Practices consists of three layers: · Baseline Package · Country Localization · Industry content Baseline Package: It comprises of an approach which supports the business needs of an organization. It is a pre-configured package integrating all the SAP modules for the Core end to end business scenarios like 'Purchase to Pay', 'Order to Cash', 'Plan to Produce' etc. Country Localization: It consists of country specific scenarios and regulatory, compliance, taxes and other country specific requirements; country localization sits on the Baseline package and is seamlessly integrated Industry Content: It consists of best of Business Scenarios specific to an industry vertical to support its business functions and is seamlessly integrated with baseline package and country localization. Typically an ASAP based methodology is assumed for best practice implementation. During implementation, we need to select the appropriate building blocks from the baseline package, relevant to a country for an industry vertical. For example, we can have: · Org Structure, SD, MM, FI building blocks from the Baseline Package layer · US building block from the Country Localization layer · Building block for wholesale industry from the Industry content layer Thus a business solution meeting the specific requirements of the company can be configured using the three Best Practices layers. Now let us explore why we need SAP Best Practices: Implementing SAP Best Practices for a Business Transformation Program results in: · Significant benefits by way of time and cost savings · Convenient and easy access to valuable repository of Industry Best Practices and Processes · Reduction of as much as 32% in implementation time* · Reduction in consulting and in-house resources of up to 50%* · Lower Total Cost of Ownership (11% decrease on average over a 3-year period) * · Lower maintenance costs (up to 22%)* · Reduced project risks (average of 71%)*

30 . Print forms 6.SAP Best Practices contents Include: 1. Configuration Guide 6. Enhance: Enhance the SAP Best Practices pre-configured scenarios with additional requirements 5.70% of business needs are met.sap. Download: Select the appropriate deployment scenario from the SAP Best Practices documentation and download the relevant package 2. Installation: Install SAP Best Practices form the DVD along with the required country packs 3. and the rest can be flexibly added during the project Approach D: Use Best Practice for accelerated rollout of SAP to subsidiaries in different regions or industries from the parent company . Based on the project requirement. Activation: Activate and test the pre-configured scenarios of SAP Best Practices 4. Automation tools 5. Configuration documentation 4. Training material Pre-configuration: 1. Documentation: 2. Sample master data 3. Pre-configuration settings 2. Use roles to leverage new SAP Net-Weaver Business client *Source: www. Adapt the Refine: Refine the system to meet the business requirements There could be several approached for implementing the SAP Best Practices.com Now that we have understood what SAP Best Practices are let us see the steps that need to be taken to implement the same: 1. Approach A: Deploy a rapid prototype to preview and understand SAP applications and processes Approach B: Use Best Practice as a reference system to accelerate blueprinting and solution scope definition Approach C: Use Best Practice as a starting point for implementation project. Quick Guide for prerequisites and guided activation of settings 5. Scenario overviews 3. any of the following four approaches for SAP Best Practices implementation can be selected. Business process documentation 4.help.

Approach A: Deploy a rapid prototype to preview and understand SAP applications and processes In this approach. Pros: 1. Rapid Prototype deployment will help the customer evaluate how the Best Practices will work in the live system before making a commitment 2. The prototype environment will be used to: · Determine the scope of the requirements · Select the relevant scenarios · Refer Best Practices master data · Train the project team · Study the processes Once the prototype scope is identified. Configurations / documentation available will be referred while doing blueprinting / realization by the implementation partner. Best Practice scenarios / configurations can be duplicated and then tweaked to accommodate customer specific Business Requirements Cons: . An additional step will need to be accommodated in the implementation roadmap and may result in a minor extension to the overall timeline and added cost 3. all the scenarios for the Best Practice will be installed on an SAP instance and this will act as a prototype environment. SMEs and users to evaluate their relevance 3. Prototype will have all the preconfigured scenarios and implementation content thus enabling the business process owners. all the scenarios available for the Best Practice will be installed on a sandbox environment. Since this will serve as a reference system. the scenarios from the Best Practices can be emulated during actual blueprinting / realization phase 2. Let s discuss now about -> pros and cons of each of them. Prototype development and deployment before realization calls for additional effort as Best Practice scenarios need to be installed in a sandbox environment for prototype and then on the development environment for realization 2. why do we need SAP Best Practices and various approaches to use SAP Best Practices. Rapid prototype will enable us to expand the scope further to other process areas in the organization during realization phase Cons: 1. which will act as a reference system. A certain amount of discipline will need to be enforced on the user community's desire to extend the scope of the prototype to other scenarios Approach B: Use Best Practice as a reference system to accelerate blueprinting and solution scope definition In this approach. it is frozen and only the selected scenarios in scope will be installed on the Development instance using the Building Block approach. Pros: 1. This reference environment will provide comprehensive details about how the various scenarios mapped by SAP as part of Best Practices. we discussed about what are SAP Best Practices. Only the applicable scenarios from the best practices can be picked and chosen for implementation.So till now. They will act as a reference during blueprinting and realization phase. avoiding an overkill 3. No Best Practices will be installed on Development and subsequent environments. analysts.

2. Considerable decrease in implementation timeframe and costs. Cons: 1. so that it is possible to have an accelerated roll-out in different regions using the available SAP Best Practices. this approach may involve Business process Reengineering to align processes to Best Practices resulting in additional change management exercise. as most of the business requirements will be covered by the Best Practices 2. Approach D: Use Best Practice for accelerated rollout of SAP to subsidiaries in different regions or industries from the parent company This approach is relevant in the case where the subsidiaries have more or less identical business processes. In cases where is a misalignment. Implementation partner. Most of the delivered content in Best practices. configurations etc can be utilized significantly reducing the cost and efforts. Pros: 1.1. This type of situation is highly improbable in case of customers where the subsidiaries belong to different countries and have different set to statutory / business / legal requirements . If misalignment is big huge efforts are involved in realignment. leading to additional cost of hardware and installation. blueprint phase will start with Best Practices installation. the preconfigured scenarios will be re-configured to address the customer business requirements. and the rest can be flexibly added during the project In this approach. Best Practices will not be directly used in solution definition however they will serve as a reference system Approach C: Use Best Practice as a starting point for implementation project. configurations etc can be utilized Cons: 1. Works best in cases where the setup is new and business processes are yet to be defined 3. Considerable decrease in rollouts timeframe as most of the business requirements will be covered by the Best Practices itself 2. Customer Business needs to align its processes to the SAP Best practices offering little flexibility to save cost and time 2. not to mention the wasted initial configuration effort. Wherever there is no alignment possible. Most of the readymade content in form of documentation. This approach will not be relevant in the case where there is Global Solution definition which will be implemented across all its subsidiaries.70% of business needs are met. Subsidiaries need to have more or less similar type of business processes 2. SAP Best Practices need to be installed on a sandbox initially so as to make them available for evaluation. like documentation. Pros: 1. which may not be used. in consultation with business process owners will try to align most of the customer business processes to the processes defined in SAP Best Practices. 30 .