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COMPUTER APPLICATIONS IN MANAGEMENT

Submitted to: Mrs. Kavita dahiya (MBA faculty)

Submitted by: Manvi chhabra (MBA 1ST SEM)

Bhagwan mahaveer institute, Sonepat (Haryana) (Maharishi Dayanand University, Rohtak)

INDEX
S.NO 1.
1.1 1.2 1.3 1.4 2. 2.1 2.2 2.3 3. 3.1 3.2 3.3 4.

PARTICULARS OPERATING SYSTEM MS- DOS Internal Commands External Commands Batch Commands MS- OFFICE MS- Word MS- Excel MS- PowerPoint INTERNET Creating an E-mail ID Sending an E-mail Search mechanism TALLY

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REMARKS

1 2-5 6-8 9 10 - 39 10 - 23 24 - 26 27 - 39 40 41 - 42 43 44 - 46 47 - 53

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MS-DOS stand works like a tra DOS operating INTERNAL COMMANDS Disk operating .

such as copying.The internal commands are those commands that are automatically loaded in the memory of your PC when DOS is loaded. ➢ Syntax: C:\> MD \ name of directory ➢ Example: C:\> md manvi ➢ Output: A directory with the name ‘manvi’ is created. The DIR command without parameter displays the list files in the currently loaded drive and subdirectory. It also displays the name of or changes the current directory. The internal commands are used for common tasks. i. renaming or erasing files. ➢ Syntax: DIR drive:\ path file(S) / switches ➢ Example: D :\> dir  COPY CON ➢ Purpose: This command allows to create a new file in the directory. displaying a list of files in a diskette. ➢ Syntax: CD Drive: \path ➢ Example: C:\> cd manvi ➢ Output: C:\ manvi>  DIRECTORY ➢ Purpose: This command displays a list of files in a directory.e D:\manvi>  CHANGE DIRECTORY ➢ Purpose: CD command allows changing the path between directories on any disk. ➢ Syntax: .  MADE DIRECTORY (MD command) ➢ Purpose: This command allows creating a new directory or a sub-directory. creating and changing directories. changing the current date in your PC etc.

COPY ➢ Purpose: This command is used to copy files from one destination to another.    COPY CON(file name) ➢ Example: C:\ manvi > copy con m1 ➢ Output: Myself is manvi. ➢ Syntax: TYPE drive :\path\filename ➢ Example: C: \manvi> type m1 ➢ Output: Myself is manvi. CLS ➢ Purpose: This command allows us to clear the screen and only the operating system prompt on the top left corner is displayed. TYPE ➢ Purpose: This command allows us to display the contents of specified file or files. File is copied. I am a student of MBA. DELETE ➢ Purpose: This command is used to delete one or more files. . I am a student of MBA. ➢ Syntax: Copy source-drive:\path\filename(s) ➢ Example: C:\manvi\copy m1 m3 ➢ Output: One file(1) copied. ➢ Syntax: CLS ➢ Example: C:\manvi>cls ➢ Output: All the text removed automatically.

m ➢ Example: C:\> time ➢ Output: The current time is 0:21:40:57 Enter the new time. Enter ‘n’ to cancel the command. DOS changes the date. ➢ Syntax: DATE date ➢ Output: The current date is 10-19-09 Enter the new date <mm-dd-yy> TIME ➢ Purpose: This command allows to display or changes the system time.    ➢ Syntax: DEL drive\path\file(s)/ switches ➢ Example: C:\manvi> del m3 ➢ Output: Delete m3 (y/n) Enter ‘y’ to delete all files. the DATE is include. ➢ Syntax: TIME (displays the current system time) TIME hh:mm:ss a/p Where ‘a’ stands for a. RD ➢ Purpose: The RD command is used to remove directories. If after the DATE command. CHECK DATE ➢ Purpose: If the DATE command is used without any parameters. Thr directory to be removed should be empty.m And ‘p’ stands for p. ➢ Syntax: N drive:/path/ country file RENAME . DOS displays the current system date and prompts the user to enter another.

EXTERNAL COMMANDS These commands exists as individual or separate program in the DOS diskette in order to access these commands where external commands must be located in the directory or sub-directory where these commands have been stored. Some of the external commands are as follows:- . ➢ Syntax: REN drive :\path\ old file name drive:\path \new filename. ➢ Example: C: \ manvi> ren m1 m2 ➢ Output: The name of m1 is now changed with m2.➢ Purpose: This command is used to rename or change the file name.

➢ Syntax: .directories on the specified drive.44) /T tracks: specifies the number of tracks per track /S. ➢ Syntax: Format [drive] ➢ Example: A:\ > format d  SWITCHES /Q – Performs a quick format /C – test clusters that are currently marked “bad” /X – forces the volume the dismount first if necessary /F size – specifies the size of floppy disk to format (1.  TREE ➢ Purpose: This command displays the directories and sub.copies system files to the formatted disk /V [: label] specifies the volume label  DISKCOPY ➢ Purpose: This command copies the contents of one disk to another ➢ Syntax: Disk copy [drive 1] [drive 2] The two floppy disks must be of same type.formatted. FORMAT ➢ Purpose: The process of reading a disk for use the first time is called FORMATTING. This command is used when a diskette is new and has not been pre.

The MORE command is used to display the contents of the data file or to display the output of a program ➢ Syntax: MORE> drive:\path\ free(s) For eg: MORE< student. which has been deleted ➢ Syntax: Undelete [list] [/all]  DELTREE ➢ Purpose. It displays the syntax summary of the command name entered ➢ Syntax: Help or (/?) ➢ Example: (:\vol/? ➢ Output: volume in drive C has no label volume serial number is C40A-C546  MORE ➢ Purpose: The more command when use displays the output on screen at a time on a continuous scrolling.Tree [path]  UNDELETE ➢ Purpose: Recovers files. text . Delete the specified directory including its files and subdirectories ➢ Syntax: Del tree [drive] [label]  HELP ➢ Purpose: This command runs the help program.

bat Date Time Volume Controls .BATCH COMMANDS Batch commands are one of the important parts of MS-DOS. ➢ Syntax: copy con yad. In batch commands a batch file is created (like windows.bat) and under this file number of commands is executed at once.

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I sophisticated most widely .M icrosoft w windows.

HOME MENU . Opens a file. location and format. Saves the current file with its name. blank file. SAVE AS: Saves a copy of document as: 1) Word document 2) Word template 3) Other formats PRINT: Send the document for printing. SEND: Send a copy of the document to other people.CONTROL BOX MENU Control menu box includes following functions: NEW: OPEN: SAVE: Creates a new. PREPARE: Prepares the document for distribution.

FIND: REPLACE: Find text in the document. Helps to change the text bold and italic and also underline font face.Home menu includes following functions: CUT: COPY: FONT: the Cut the selected part of existing document. Copy the selected part of existing document. PARAGRAPH: Arranging the text in bullet form. STYLES: Provides different styles and change set of styles to the document. Replace text in the document. .

PAGE BREAK: Start a new page at the current position.INSERT MENU INSERT MENU INCLUDES FOLLOWING OPTION: COVER PAGE: Insert a fully formatted cover page. BLANK PAGE: Insert a new blank page at the cursor position. TABLE: PICTURE: CLIP ART: Insert a table into the document. SHAPES: Insert readymade shapes. CHART: Insert a chart for comparative analysis. HYPERLINK: Create a link to the web page. Insert a picture from a file. Shortcut key is Ctrl+K. SMART ART: Insert a smart art for attractive depiction of the things. Insert clip art into the document including drawings etc. for the explanation of specific project. .

Insert symbols that are not on your keyboard. HEADER: FOOTER: TEXTBOX: Edit the header of the document. Edit the footer of the document. WORD ART: Insert decorative text in your format. . DATE & TIME:Insert current date and time into the current document. Insert a common mathematical equation. OBJECT: EQUATION: SYMBOLS: Insert an embedded object.BOOKMARK: Create a bookmark to assign a name to a specific point in document. DROP CAP: Create a large capital letter at the beginning of the paragraph. Insert preformatted textboxes.

MARGINS: Select the margin sizes for the entire document or the current section. or column breaks to the .PAGE LAYOUT MENU Page layout menu includes following options: THEMES: Change the overall design of the entire document including colours. SIZE: Apply a specific paper size to all the section of the document or to the current section. Add page. ORIENTATION: Switch the pages between portrait and landscape layouts. section. COLUMNS: BREAKS: Split text into two or more columns. font and effects.

PAGE COLOURS: Choose a colour for the background of the page. PAGE BORDERS: Add or change the border around the page.document. Align the edges of the multiple selected objects. WATER MARK: Insert ghosted text behind the content on the page. SPACING: ALIGN: Change the spacing between the paragraphs. .

INSERT CAPTION: MARK ENTRY: Add a caption to a picture or other image.REFERENCES MENU References menu includes following functions: TABLE OF CONTENTS: Add a table of contents to the document. Cite a book. Include the selected text in the index of the document. . or other periodical as a source for the piece of information in the document. INSERT FOOTNOTE: INSERT CITATION: Add a footnote to the document. journal article.

SELECT RECIPIENTS: Choose the list of people you intend to send the letter to. . Create and print labels.MAILINGS MENU Mailings menu includes following functions: ENVELOPES: LABELS: Create and print envelopes. START MAIL MERGE: It helps to create a form letter which you intend to print or e-mail multiple times.

TRACK CHANGES: Track all the changes made to the document. .REVIEW MENU Review menu includes following functions: SPELLING & GRAMMAR: Check the spelling and grammar of text in the document. THESAURUS: Suggests other word with a similar meaning to the word you have selected. NEW COMMENT: Add a comment about the selection. TRANSLATE: Translate a selected text into a different language. RESEARCH: Open the research task pane to search through reference materials such as dictionaries.

VIEW MENU . PROTECT DOCUMENT: Restrict how people can access the document. Click here to access other options such as accepting all changes in the document. REJECT: click the arrow to access other options such as rejecting all changes in the document. COMPARE: Compare or combine multiple versions of a document.BALLONS: ACCEPT: Choose how to show a revisions to the document.

SPLIT: Split the current windows into two parts so that you can . ARRANGE ALL: Tile all open program windows side by side on the screen.View menu includes following functions: PRINT LAYOUT: View the document as it will appear on the printed page. ZOOM: Open the zoom dialog box to specify the zoom level. FULL SCREEN READING: WEB LAYOUT: OUTLINE: DRAFT: View the document in the full screen reading view. NEW WINDOW: Open a new window containing a view of current document. View the document as a draft to quickly edit the text. View the document as it would look as a web page. View the document as an outline.

SWITCH WINDOWS: MACROS: options.view different sections of the document at the same time. Switch to a different currently open window. Click here to record a macro or to access other macro .

NAME FATHER’S N .

MS-EXCEL .

A worksheet is divided into series of rows and columns to store the information. pictures. A file of excel is saved within the extension .Microsoft Excel is a GUI based spreadsheet package developed by Microsoft corporation USA.XLS. graphs and drawing objects. It is a powerful spreadsheet package that supports data of various formats. In Excel. CONTROL BOX MENU MENU BAR FORMATTING TOOLBAR TITLE BAR NAME BOX ACTIVE CELL SHEET TAB STATUS BAR HORIZONTAL SCROLLBAR VERTICAL SCROLLBAR SORTING . the file is called as a workbook and it contains multiple worksheets.

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AVERAGE. ADDITION AND CHART .

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CONTROL MENU BOX TITLE BAR FORMATTING BAR MENU BAR WORKSPACE STATUS BAR VERTICAL SCROLL BAR . text and charts can be imported from word. It can make presentations easier to understand and more interesting. make it possible to integrate data from a number of sources into a cohesive and concise presentation. It is a very commonly used program.MICROSOFT POWERPOINT Microsoft PowerPoint is a software designed to integrate graphics and text into striking. The slides can also include notes which are not displayed on the projection screen. Each presentation can include one slide or several slides. This capability and the editing features found within PowerPoint. high-impact presentations. but which can serve as prompts for presenter. while spreadsheets and databases can be imported from Excel and Access. For instance.

OPEN: Opens a file. . blank file.CONTROL MENU BOX Control menu box includes following functions: NEW: Creates a new.

location and format. HOME MENU Home menu includes following functions: CUT: COPY: Cut the selected part of the existing document. Copy the selected part of the existing document.SAVE: Saves the active file with its current file name. . Power Point Show: Save as a presentation that always open in Slide Show view. SAVE AS: Saves a copy of the document as: Power Point Presentation: Save the presentation in the default file format. Other Formats: Open the save as dialogue box to select from all possible file types. PREPARE: Prepares the document for distribution. SEND: Sends a copy of the document to other people.

SLIDES: Add and deleting slides to the presentation and change the layout of the selected slide. DRAWING: EDITING: Helps to draw different shapes and arrange the objects. FONT: Helps to change the text bold. Find and replace the text in the document. INSERT MENU Insert menu includes following functions: TABLES: Insert or draw a table into the document. PARAGRAPH: Start a bulleted pr numbered list into the slide and can give alignment to the text. italic and underline and also the font face. .

triangle. CHART: HEADER: FOOTER: TEXTBOX: WORD ART: Insert a chart for comparative analysis. DESIGN MENU Design menu includes following functions: . DATE & TIME: Insert current date and time into the current document. SHAPES: Insert ready-made shapes like rectangle. Insert clip art into the document including including drawings. OBJECT: Insert an embedded object. Edit the footer of the document. movies. sounds etc. square etc. Insert decorative text in your format. Insert preformatted textboxes.PICTURE: CLIP ART: Insert a picture from a file. Edit the header of the document. SMART ART: Insert a smart art for attractive depiction of the things.

ANIMATIONS MENU . Choose the background style for the selected theme. Make the document more attractive with the help of different colour and styles. BACKGROUND STYLES: HIDE BACKGROUND GRAPHICS: Don’t show the background graphic included in the theme you have selected.PAGE SETUP: THEMES: Show the page setup dialog box.

Animations menu includes the following functions: PREVIEW: Preview the animations and slide transitions you have created for this slide. TRANSITION SPEED: previous Choose how fast to animate the transition between and the current slide. TRANSITION SOUND: Select a sound to play during the transition between the previous slide and the current slide. ANIMATIONS: To animate the objects on the slide. ON MOUSE CLICK: Wait until the mouse click to move to the next slide. AUTOMATICALLY AFTER: Move to the next slide after certain number of seconds. SLIDE SHOW MENU .

SET UP SLIDE SHOW: Set up advanced options for the slide show.Slide show menu includes following functions: START SLIDE SHOW: Start the slide show from first slide. . Hide the current slide from the presentation. HIDE SLIDE: RECORD NARRATION: Record a narration track using the microphone attached to your computer. REHEARSE TIMINGS: Launches a full screen slide show in which you can rehearse your presentation. current slide or customized slide. RESOLUTION: Choose the screen resolution to use for the fullscreen slide presentation.

TRANSLATE: Translate the selected text into the different language. THESAURUS: Suggests other word with a similar meaning to the word you have selected.REVIEW MENU Review menu includes the following functions: SPELLING: RESEARCH: Check the spelling of the text. PROTECT PRESENTATION: Restrict how people can access the document. . SHOW MARKUP: Show comments and other annotations. Open the research task pane to search through reference materials such as dictionaries.

SLIDE MASTER: Open the slide master to change the design and layout of the master slides. SLIDE SORTER: View the presentation in slide sorter view to easily arrange the slides. NOTES PAGE: View the notes page to edit the speaker notes as they’ll look when you print them out. HANDOUT MASTER VIEW: Open the handout master view to change the design and layout of printed handouts.VIEW MENU View menu includes the following functions: NORMAL: View the presentation in normal view. SLIDE SHOW: Start the slide show. .

ARRANGE ALL: Tile all open program windows side-by-side on the screen. SWITCH WINDOWS: MACROS: Switch to a differently current open window. or delete a macro. Turn on gridlines to which you can align documents in the View the presentation in full colour. NEW WINDOW: Open a new window containing the view of the current document. . COLOUR: Used to measure and line up objects in the document. View the list of macros. MOVE SPLIT: Move the splitters which separate the different sections of a window. from which you can run. create.RULER: GRIDLINES: object. CASCADE: that Cascade the open document windows on the screen so they overlap.

A new slide will appear as shown below. select new slide option. .INSERT A NEW SLIDE Open MS-PowerPoint  Now in the home menu.

click on the home menu.  Select layout options. numerous layouts will appear as shown below.  Then select the desired layout for the slide. .SLIDE LAYOUTS  To choose a slide layout.

PREPARING PRESENTATIONS STEPS  In the first slide write the name of the topic on which you want to give the presentation. as shown below.  Then give the introduction of the topics.  After that prepare different slides related to the subject matter. .

INTERNET .

Today. the intranet and the extranet. the Internet is a public. also make use of the TCP/IP protocol. Technically. and self-sustaining facility accessible to hundreds of millions of people worldwide. The original aim was to create a network that would allow users of a research computer at one university to be able to “talk to” research computers at other universities. if they have permission. get information from any other computer. the Internet uses a portion of the total resources of the currently existing public telecommunication networks. what distinguishes the Internet is its use of a set of protocols called TCP/IP (for Transmission Control Protocol/Internet Protocol). Two recent adaptations of Internet technology.Internet is a worldwide system of computer networks.a network of network in which users at any one computer can. . It was conceived by the advance research projects agency (ARPA) of the US government in 1969 and was first known as ARPANET. cooperative. Physically.

HOW TO CREATE AN EMAIL-ID? STEP-1
First of all go to any search engine like www.gmail.com.  A screen appears as shown below.  Click on create an account.

STEP-2
After clicking on create an account, a form will appear as shown below.  Fill up the form with desired information.  Give the email-id and password.  Then click on submit button.  Now, an email-id is created.  You can use your email-id from anywhere for exchange of information in the forms of letters and graphics.

HOW TO COMPOSE A MAIL? STEPS
 To send or compose the mail, first of all user has to login his/her mail account with the required and accurate email-id and password.  After login, click on compose mail button.  Now type the required email-id of the person to whom you have to send the mail.  Give an appropriate subject to your matter.  If the sender has to attach any files, it can be attached by clicking attach a file option.  Now, click on the send button.  The mail will be sent to the receiver.

as shown in the screen below.HOW TO SEARCH INFORMATION ON INTERNET? STEP-1 Go to any search engine like www.  .google.  Click on the Google search.com  Type the name of the topic on which you require information.

 . as shown below.STEP-2 In few seconds after clicking on the Google search various data regarding the topic will appear.  Select the most appropriate option related to the topic.

as shown in the screen below. TALLY .STEP-3  After selection among the available options. the information will be appearing.

Tally is a versatile accounting package & is also based on a window interface. With the help of tally we are able to prepare our books of accounts & can keep a record of our financial transactions in a systematic manner. Means it is predetermined software used for accounting. .

FUNCTIONS It contains the following functions: .

 Restore is used to extract information from the back up device to the data directory. the data dictionary stores all data entered by user through tally & the configuration directory contains the initialization file. joint stock or any other company. . partnership.  The application directory houses the Tally software.  Backup is meant to take back up of stored data.  We can have direct access to balance sheet.  Tally vault password is provided as a protection feature.  Quit is used to exit from tally. How to create a company? A company is basically a file where transactions relating to a particular company are entered. Tally is used to prepare books of accounts in a systematic manner. A company can be a sole proprietary.  It makes the preparation of accounts easy.

To create a new company. fill that form according to the instructions. If you want to open existing company. . Your company will be created. When a new company is created. a form will appear. select create company or Ctrl+C. then click on select company.

Groups in Tally. Tally gives us a great flexibility to set up a chart of accounts. classify the accounts under different heads so that summarized information is possible. It includes following steps  First go to accounting information  Then go to ledgers  Then create ledgers .How to create a ledger? All financial entries are performed using ledgers.

HOW TO MAKE A JOURNAL ENTRY? .

without effecting cash or bank accounts.Contra key (f4): This voucher is used for fund transfer between bank and cash accounts only like cash deposited and withdraw from bank. bank. Receipt key (F6): This voucher records all the entries of receipt. Sales key (F8): This voucher records all the entries related to sales. Payment key (F5): This record all the entries relate to payment through cash. Journal key (F7): It is an adjustment amount between two or more ledger accounts. .

Purchase key (F9): This voucher records all the entries related to purchase. BALANCE SHEET This statement shows financial position of the company. . It shows assets on right hand side and liabilities on left side.

EXIT FROM TALLY .