1. Process Depreciation Run Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Depreciation run -> Execute - AFAB 2.

Process Investment Grant Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Investment grant - AR11 3. Process Revaluation Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Revaluation for the balance sheet -> Post revaluation - AR29 4. AA Fiscal Year Change Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Fiscal year change - AJRW 5. AA Fiscal Year Close – Account Reconciliation Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Year-end closing -> Account reconciliation - ABST2 6. AA Fiscal Year Close Accounting -> Financial accounting -> Fixed assets -> Periodic processing -> Year-end closing -> Execute - AJAB 7. Produce Asset History Sheet Accounting -> Financial accounting -> Fixed assets -> Info system -> Reports on Asset Accounting -> Balance Sheet Explanations -> International -> Asset History Sheet or Accounting -> Financial accounting -> Fixed assets -> Info system -> Reports on Asset Accounting -> Balance Sheet Explanations -> Country Specifics - various 8. Produce GR/IR Balance Report Logistics -> Materials Management -> Inventory Management -> Environment -> Balances Display -> List of GR/IR Bals. - MB5S 9. Maintain GR/IR Clearing Account Logistics -> Materials Management -> Invoice Verification -> Invoice Verification -> Further processing -> Maintain GR/IR acct - MR11 10. Material Revaluations – Price Changes (manual) Logistics -> Materials Management -> Valuation -> Valuation -> Price Determination -> Change price - MR21

lowest values -> Market prices . Material Ledger Closing Logistics -> Materials Management -> Valuation -> Actual Costing/Material Ledger -> Periodic material valuation -> Post closing . Lowest Value Determination – Movement Rate Logistics -> Materials Management -> Valuation -> Valuation -> Bal. sheet valuation -> Determ. sheet valuation -> LIFO Valuation .MRN0 17.Various . sheet valuation -> Determ. Lowest Value Determination – Loss-Free Valuation Logistics -> Materials Management -> Valuation -> Valuation -> Bal.CK24 13.MMRV 16.MRN2 19. Product Costing Material Price Change Accounting -> Controlling -> Product Cost Controlling -> Product Cost Planning -> Material Costing -> Price Update .MRN3 20. sheet valuation -> Determ.MR22 12. Lowest Value Determination – Range of Coverage Logistics -> Materials Management -> Valuation -> Valuation -> Bal. Material Revaluations – Debit/Credit Material Logistics -> Materials Management -> Valuation -> Valuation -> Price Determination -> Debit/cred.MMPV 15.MRN1 18. lowest values -> Range of coverage . lowest values -> Movement rate . Materials Management Closing Logistics -> Materials Management -> Material Master -> Other -> Close period . Materials Management Closing – Control Posting to Prior Period Logistics -> Materials Management -> Material Master -> Other -> Allow posting to previous period . material . Physical Inventory Processing Logistics -> Materials Management -> Physical Inventory . sheet valuation -> Determ. lowest values -> Loss-free valuation . sheet valuation -> FIFO Valuation .Various 22. Lowest Value Determination – Market Prices Logistics -> Materials Management -> Valuation -> Valuation -> Bal. LIFO Valuation Logistics -> Materials Management -> Valuation -> Valuation -> Bal.11.Various 21.CKMI 14. FIFO Valuation Logistics -> Materials Management -> Valuation -> Valuation -> Bal.

F-30 .1A 27.17 26. Configure Balance Confirmation Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Check/count ->… or Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Print correspondence -> Balance confirmation . Post Individual Value Adjustment Accounting -> Financial accounting -> Accounts receivable -> Document entry -> Other -> Intern. Calculate Flat-Rate Individual Value Adjustment Accounting -> Financial accounting -> Accounts receivable -> Periodic processing -> Closing -> Valuate -> Further valuations . trans. Print Balance Confirmation Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Check/count -> Balance confirmation: Print or Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Print correspondence -> Balance confirmation -> Print letters . Writing-Off Doubtful Receivables Accounting -> Financial accounting -> Accounts receivable -> Document entry -> Other -> Intern. psting -> With clearing . Analyze GR/IR Clearing Accounts and Display Acquisition Tax Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Regroup -> GR/IR clearing .OBYP 25.23. Define Adjustment Accounts for GR/IR Clearing IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Regrouping -> Define Adjustment Accounts for GR/IR Clearing .F107 31. trans.19 24. F.F.F-21 28. Configure Flat-Rate Individual Value Adjustment IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Valuate -> Valuations ->… SPRO 30.F.1B. Define Account Determination for Flat-Rate Individual Value Adjustment IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Valuate -> Valuations -> Define Accounts OBB0 29.F. posting -> Without clearing .

OBA1 37. Posting Accrual/Deferral Reversal Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Reverse Accrual/Deferral Document . Account Determination for Exchange Rate Differences IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Valuating -> Foreign Currency Valuation -> Prepare automatic postings for foreign currency valuation .14 S. OBBX 39. Customizing Valuation Methods IMG -> Financial Accounting -> General Ledger Accounting -> Business Transactions -> Closing -> Valuating -> Foreign Currency Valuation -> Define Valuation Methods .05 36. Revalue Foreign Currency G/L Account Balances Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Foreign Currency Valuation of Inventory .F. Customizing Exchange Rates IMG -> General Settings -> Currencies . Regroup Receivables and Payables Accounting -> Financial accounting -> A/P or A/R -> Periodic processing -> Closing -> Regroup -> Receivables/ Payables .81 42.Various 33.OBBV.FBS1 41.OB59 35. .OB08 34.F101 38. Posting Accruals/Deferrals Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing -> Valuate -> Enter Accrual/Deferral Doc. Generate Recurring Entry Posting Accounting -> Financial accounting -> General ledger -> Periodic processing -> Recurring Entries -> Execute .No TCODE PARTICULARS . Account Determination for Regrouping Receivables and Payables IMG -> Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Closing -> Regrouping . Maintaining Exchange Rates Accounting -> Financial accounting -> General ledger -> Environment -> Current settings -> Enter exchange rates . OBBW. Foreign Currency Open Item Valuation Accounting -> Financial accounting -> General ledger -> Periodic processing -> Closing>>Valuate -> Valuation of Open Items in Foreign Currency .06 40.F.32.F.F.

say every month. which forces you to depreciate fully as it is no longer useful economically) resulting in a permanent reduction of the value of the asset. AREAS DEFINE NUMBER RANGES FOR DEP. POSTINGS SPECIFY INTERVALS AND POSTING RULES SPECIFY ROUND UP NET BOOK VALUATION DEPRECIATION KEYS DEFINE BASE METHOD DEFINE DECLINING BALANCE METHODS DEFINE MULTI LEVEL METHODS DEFINE PERIOD CONTROL METHODS DEFINE DEPRECIATION KEY ASSET MASTER CREATION CREATION OF SUB-ASSET ASSET PURCHASE POSTING ASSET EXPLORER DEPRECIATION RUN SALE OF ASSET TRANSFER OF ASSET SCRAPPING OF ASSET he depreciation can either be planned or unplanned. With this method. Planned depreciation is one which brings down the value of the asset after every planned period. On the contrary. you will know what the value of the asset at any point of time in its active life. TO COMPANY CODE SPECIFY ACCOUNT DETERMINATION CREATE SCREEN LAYOUT RULES DEFINE ASSET CLASSES DEFINE NUMBER RANGES FOR MASTER CLASSES INTEGRATION WITH GL DETERMINE DEPRECIATION AREAS IN ASSET CLASSES DEFINE SCREEN LAYOUT FOR ASSET MASTER DATA DEFINE SCREEN LAYOURS FOR ASSET DEP. . unplanned depreciation is a sudden happening of an event or occurrence not foreseen (there could be a sudden break out of a fire damaging an asset. until the asset value is fully depreciated over its life period.1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 EC08 FTXP OBCL OAOB OAOA AS08 AO90 OAYZ AO21 FBN1 OAYR OAYO AFAMD AFAMS AFAMP AFAMA AS01 AS11 F-90 AW01 AFAB F-92 ABUMN ABAVN COPY CHART OF DEPRECIATION CREATION OF 0% TAX CODES ASSIGN TAX CODES FOR NON-TAXABLE TRANSACTIONS ASSIGN CHART OF DEP.

Restart 4. Each asset master contains the necessary information to calculate the depreciation like: Capitalization date Depreciation areas Useful life Scrap Value Asset Value Date The depreciation run is an important periodic processing activity which takes care of calculating depreciation for the assets. such as damage that leads to a permanent decrease in the value of the asset. The planned period is going to be every month end.Use this procedure to post an unplanned depreciation manually. . The depreciation calculation is done through AFAB session and the AFAB posting session posts the different depreciation areas ‘01’ and ‘15’. are covered by unplanned depreciation. Ordinary depreciation reflects the deduction for wear and tear during the normal use of the asset. depreciation of the same can be posted using repeat run in the same period provided period is open. This run posts the corresponding transactions in both AA and FI. Unplanned posting run Planned posting run: It is used to post depreciation of the asset at the end of planned period. SAP Assets Accounting Depreciation The depreciation is collectively executed at the company code level. If any asset is booked after planned posting run. Repeat: If we want to post additional depreciation for any additional posting after planned posting run. Repeat 3. 1. Test run can be executed for individual asset or entire fixed asset depending upon the requirement. System posts A/c following entry. Planned posting run 2. Unusual influences. Dr Depreciation To Accumulated Depreciation A/c Cr The depreciation posting can be done as per following. it can be achieved through repeat posting run.

the accumulated depreciation for the gap period can be posted together by the unplanned depreciation run.14 Post Recurring Entries F-47 Down Payment Request F-48 Create Down Payment F-90 Acquisition with Vendor . It is posted to FI when depreciation run is executed. Unplanned: It is used to calculate depreciation other than normally defined planned posting cycle. it can be done through unplanned depreciation. In this case we have to mention amount of depreciation which is not considered against individual asset. These documents are very helpful for the entire sap user even if they are new to SAP screens. This is called as Unplanned depreciation. These documents can be used for power user training or end user training in the final preparation phase during implementation. how to do transaction in SAP FI Assets Accounting (FI-AA). Manual Value Correction. Unplanned amount of depreciation posted is initially recorded in Asset module only.Unplanned Depreciation: (ABAA) If we want to post additional depreciation which is not considered while depreciation posting run. Asset value date should be on or after capitalization date. In case of any gap between the planned posting period. SAP T code to be used Depreciation Run : AFAB Depreciation Simulation : S_ALR_87012936 Manual value correction-unplanned depreciation : ABAA SAP Assets Accounting End User Documents This set of documents explain in step by step manner with screenshots. These documents help you to understand how to run transactions in SAP and complete your business process. In this document set we cover following transactions Master data AR31 Edit Worklist AS01 Create Asset AS02 Change Asset AS03 Display Asset AS05 Lock AS06 Delete AS11 Create Sub Number AS21 Create Group Asset AS24 Create Group Asset Sub Number AW01N Asset Explorer Acquisition ABGF Credit Memo in Next Year ABGL Credit Memo in Current Year ABZON Acquisition with Automatic Offsetting Entry F.Restart: It is used to complete depreciation run which is aborted or not completed due to technical reasons like server is not working during depreciation run.

However. . This posting run uses a batch input session to post the planned depreciation for each posting level for each individual asset as a lump sum amount.F-91 Clearing Offsetting Entry FBD1 Enter Recurring Entry Transactions AB02 Change Asset Document AB08 Reverse Asset Document ABAON Sale without Customer ABSO Miscellaneous ABUMN Transfer within Company Code ABZU Create Write Up AIAB AUC Settlement with Line Items AIBU AUC Settlement AIST Reverse Settlement of of AUC Retirement ABAVN Retirement by Scrapping AR31 Mass Retirement F-92 Retirement with Customer Period End Closing ABAA Unplanned Depreciation AFAB Depreciation Run Execution AFAR Recalculation of Depreciation Reporting S_ALR_87011964 Asset Balances S_ALR_87011979 Physical Inventory List S_ALR_87011990 Asset History Sheet S_ALR_87012004 Total Depreciation S_ALR_87012039 Asset Transactions S_ALR_87012050 Asset Acquisition List S_ALR_87012052 Asset Retirements S_ALR_87012936 Depreciation Simulation Forecast S_ALR_87099918 Primary Cost Planning Year End Closing ABST2 Preparation AJAB Asset Year End Closing AJRW Asset Fiscal Year Change Process Fixed Asset Depreciation Every asset transaction immediately causes a change of the forecasted depreciation. The planned depreciation is posted to the general ledger when you run the periodic depreciation posting run. it does not immediately cause an update of the depreciation and value adjustment accounts for the balance sheet and profit and loss statements.

The program creates batch input sessions for posting depreciation and interest to the G/L accounts in Financial Accounting and/or to Controlling. it creates collective documents.Dynpro standard size . Fields Description :Company code : Your Company Code Fiscal Year : Your fiscal year Posting period : Your depreciation period Reason for posting run (choose one) Planned posting run : X (default) List assets : (tick if you want to see the detail) Test run : (tick if you run in test mode else untick for production run) Main asset number : (you can specify certain asset number if you click repeat run or test run) Note : Click the execute button if this is a test run. You should get this message : Background job was scheduled for program RABUCH00 and print out the output. Release and Process the Batch Input Session in transaction code 'SM35'. Click the menu bar -> Program -> Execute in background if this is a production run. Process Session RABUCH00 X . interest and revaluation are automatically controlled by keys in the system. In addition to the various depreciation types. It does not create separate documents for each asset. Depreciation Posting Run is done via transaction code 'AFAB'. planned depreciation from Asset Accounting must be periodically posted to the corresponding asset and expense accounts of the general ledger. In both cases.Display errors only Additional functions X .The calculation and scheduling of depreciation. interest and revaluation. You carry out this posting using a batch input session. or you can control them manually using a special posting transaction. this batch input session also posts the allocation and writing off of special reserves. When the system posts depreciation.

quarterly. The accumulated depreciation accounts and depreciation accounts of the balance sheet and profit and loss statement are not updated immediately. The depreciation posting should be run periodically (annually. semi-annually. Depreciation: AFAB Use o o A posting to a fixed asset initially causes the planned depreciation to change in Asset Accounting. however. 03 (reserves for special depreciation). When executed as an update run. The total planned depreciation is not posted to Financial Accounting until the periodic depreciation-posting run is executed. As the posting date. the program has to be started in the background. Correct the error and recreate the session in transaction 'AFBD'. In definition of the document type. the system will pop up the error message. or monthly). and 20 (cost-accounting depreciation) is posted in the general ledger. o o o . Also specify that the depreciation in depreciation areas − − − 01 (book depreciation).Click the Process button If there is error. the system uses • • The last day of the period for normal periods (no special periods) The last day of the fiscal year for special periods o o o o Prerequisites Document type AF has to define for posting depreciation. number range 03 has to specify with external number assignment. The system creates posting documents for each depreciation area and account group in accordance with the posting cycles specified in Customizing.

The system supports two different procedures for distributing the forecasted depreciation over the posting periods. With the smoothing method. During a repeat posting run. Repeat Run You can request a repeat posting run for the last period posted. With the catch-up method. You do not have to keep strictly to this posting cycle. the annual depreciation amount determined is distributed equally over the periods from the current posting period to the year-end. You can also choose an unplanned depreciation-posting run using an indicator on the initial screen of the depreciation posting run. The system is set in such a way that depreciation is posted monthly. o o o o o o o Planned Posting Run You can post to the next period that is specified according to the posting cycle. you have to specify whether depreciation is to be posted to the cost center and/or to the order. the system does not allow you to limit the run to particular assets.o Define the depreciation posting cycle by specifying the length of time in posting periods between two posting runs. The depreciation posting program posts this amount in the period in which the posting date of the acquisition lies. you have to restart the program in restart mode. This information is taken from the asset master record and passed on to Financial Accounting as an additional account assignment. For each depreciation area. You might need to carry out a repeat run if the depreciation terms were changed for individual assets in connection with the year-end closing. You can limit the run to particular assets. according to period control. up to the current period) is posted in one total. Restart If a posting run terminated for technical reasons and changes had already been made to the database. The difference between the two procedures becomes evident when you process acquisitions within the fiscal year or handle post-capitalization. the system only posts the differences that resulted between the first posting run and the repeat posting run. For depreciation area 20. . the system is set to assign the cost-accounting depreciation and interest to the cost center. During a regular posting run of this kind. When you set this indicator. for example. Using the restart mode ensures that all system activities that were interrupted by the termination are repeated. you can skip over several periods and post the total depreciation for all of the skipped periods in one period. depreciation due on a transaction within the fiscal year (from the depreciation start date.

select your job and choose Spool. The Status column shows the current status of the job. must fit into the posting cycle. Result The planned depreciation is posted to the accounts defined in Customizing. however. . you can do this by specifying an unplanned posting run. for whatever reason. Note that the system always creates collective documents (not individual documents for each asset) when posting depreciation. for example.Unplanned Posting Run If. Once you have made all the necessary entries. The posting period that you specify. The system then creates postings for all the periods that were skipped. The job always appears under the name RAPOST2000. no posting occurs. execute the depreciation posting run in the background (Program → Execute in Background). the fixed assets in question were also updated to include the posted depreciation. If you specify period 7 for a quarterly posting cycle. When this list was generated. To go from the overview to your list. As soon as the status of the job is "Finished". choose F6. You can monitor the job scheduled in the background. as well as for the period entered. The planned depreciation for every complex fixed asset is not totaled for each posting level and posted directly to Financial Accounting until the periodic depreciation posting run has been executed. Choose Refresh or F8 to update the information. you want to skip over one or more posting periods.