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ZILLA PANCHAYATH ADMINISTRATIVE SETUP The Government appoints the Chief Executive Officer to carry out administration of Zilla

Panchayat and also appoints Chief Accounts Officer, Chief Planning Officer and one Deputy Secretaries who work directly under the Chief Executive Officer and assist him, at Taluk Level Executive officers help CEO in implementing Taluk Level Programmes.

Functions of the Chief Executive Officer (CEO) The Chief Executive Officer shall perform the following functions :(a) (b) exercise all the power specially, imposed or conferred upon him by or under the Act or under any other law for the time being in force control the officers and official of, or holding office under, the Zilla Panchayat subject to the general superintendence and control of the Adhyaksha and such rules as may be prescribed; (c) (d) (e) (f) (g) (h) supervise and control the execution of all works of the Zilla Panchayat; take necessary measures for the speedy execution of all works and developmental schemes of the Zilla Panchayat; have custody of all papers and documents connected with the proceedings of the meetings of the Zilla Panchayat and its committees; draw and disburse monies out of the Zilla Panchayat Fund; and Exercise such other powers and discharge such other functions as may be prescribed. The Chief Executive Officer shall attend meeting of the Zilla Panchayat and shall have right to attend the meeting of any committee thereof and to take part in the discussion but shall not have right to move any resolution or to vote. Chief Accounts Officer (CAO) The Chief Accounts Officer shall advice the Zilla Panchayat in matters of financial policy and shall be responsible for all matters relating to the accounts of the Zilla Panchayat including the preparation of the annual accounts and budget. The Chief Accounts Officer shall ensure that no expenditure is incurred except under proper sanction and in accordance with this Act and rules and regulations made there under and shall

Accounts Section It is headed by a senior Officer from the State Accounts Department. He/She will assist the C. Accounts Section Setup Preparation of Budget & Monthly/Annual accounts The Chief Accounts officer prepares the Budget of the Zilla Panchayat for Non–plan expenditure (Appendix-B).disallow any expenditure not warranted by the Act or the rules or regulations for which no provision is made in the budget. The CAO is the custodian of the Zilla Panchayat Fund & also he advises the Chief Executive Officer & President of the Zilla Panchayat in Financial matters. designated as Chief Accounts Officer.E. This section acts as Finance department as well as Audit department in Zilla Panchayat System.O in re-appropriation of grants at the end of the . He will directly Work under the Chief Executive Officer. There will be two Accounts officers to assist the Chief Accounts Officer in his duties & functions.

Additional grants Plan & Non-plan funds are released by the State Government to the Z. IAY. 2. For the Welfare of the scheduled castes & tribes grant is also released through a separate programme called Special Component Programme(SCP). Usually it is released by the State /Central Government to meet out the emergency needs such as to provide drinking water. Taluk Panchayats & Grama Panchayats in monthly/Quarterly basis. 1. Funds is also released from the Central government to the various Programmes/Schemes implemented through the Zilla Panchayat & its subsidiary systems such as Taluk Panchayats & Grama Panchayats . to create . Funds Flow in Zilla Panchayat Zilla Panchayat receives the funds from the consolidated fund of the state & centre in the following categories. He/She prepares the Monthly & Annual Accounts based on the Treasury Schedules & Utilization certificates obtained from the Implementing officers. In addition. For the plan programmes the financial allocation is made by the government on the basis of Ø Ø Ø Population Actual Needs Backwardness (Determined by specific parameters) Non-Plan Funds It is mainly meant to meet the committed expenditure of the different departments (mainly the salary) & also the maintenance of the infrastructures which are already created. various centrally sponsored schemes such as MGNREGA. formation of roads. 3. Additional grants These funds are not provided in the budget of the Zilla panchayat & hence it is called the Extra budgetary or non-budgetary Grants.P in a Quarterly basis & Zilla Panchayat in turn releases these funds to the District level Officers of different year.Plan funds. Plan Funds It is received both from State as well as Central Government for the execution of developmental activities/works including the creation of the new infra structures & their maintenance. These funds are exclusively released to the Zilla panchayat from the State Government. SGSY etc. Non. Plan Funds.

Planning Section Planning Section Setup Functions of the Chief Planning Officer (CPO) .rural employment at the drought prone areas. for the control of epidemic diseases & to meet the deficiency of the budget. The Funds Flow Chart Financial Control & Audit The Chief Accounts Officer through his/her Accounts officer (Audit & Compilation) conducts the internal audit of the different departments/Institutions. He/She will also keep an eye on the strict adherence of the norms prescribed for schemes during their implementation by the Executives. He/She will watch the expenditure of the implementing officers against the grants released to them. which are coming under the administrative control of the Zilla panchayat.

To tour at least ten days in a month to closely monitor the implementation of various Plan programmes in relation to annual action plan.1. Preparing the Action Plan of various schemes. 7. targets and achievements as per MMR & KDP and to know the bottlenecks and suggest suitable solutions to overcome the bottlenecks. 13. maintenance of time schedule and initiation of corrective action. District Planning division. 14. Preparing the Manpower Budget for the district. PAEO (Project Appraisal and Evaluation Officer: 1. 9. Formulating Perspective Plan. 4. Five Year Plan and Annual Plan for the development of district. including RD & PR schemes in consultation with field departments. 5. guiding the Taluk Panchayats in formulation of Taluk sector Plan and ensuring incorporation of the Plan proposals of Taluk sector plan in the District Plan. Any other work entrusted by the CEO. Assisting in inter-departmental co-ordination. Identifying and initiating training programmes in area suited to the district needs . 8. 2. To invariably send the approved tour dairy to the Director. 12. Guiding the District Officers in the formulation of suitable schemes in accordance with local needs and local resources in the framework of District Objectives. Assisting Gram Panchayats in the preparation of the Annual Development Plan and incorporating the same in the District Plan. 15. period and nature of unemployment and formulating an employment Plan and dovetailing the same with the district’s development plan 2. Carrying out such assignments as are given from time to time by the State Level District Planning Division. allocating outlays to sectors/departments and ensuring outlays for some earmarked programmes. Zilla Panchayat. if any. 6. 10. Assisting in releasing the grants to various departments based on priorities and MMRs. 3. Identifying pockets of unemployment. Finalising physical targets for various sectors in consultation with concerned Department. Identifying area for integration and ensuring their integration in the sectoral plans. Determining size of the Taluk Panchayat Sector outlay and distribution of the same among Taluk Panchayats on the basis of the objective criteria. Monitoring the progress of implementation of District Plan including achievement in targets. Based on these priorities. 11. Determining priorities for the District. Furnishing vital information concerning Planning to the Planning Department at the State level and creating the data bank at the district level with help of district level officers.

Maintaining benchmark data on important socio-economic aspects in “Grama-Namune” and updating the same every year. Preparing monthly review of the implementation of the plan programme in the district. 2.3. Administration Development & Council Section Under the provisions of Section 196(2) of The Karnataka Panchayat Raj Act 1993. taluk and ensuring mobilization of institutional credit through various financing agencies Reviewing District Credit Plans Integrating District Credit Plan with the District Development plan Any other work entrusted by the Chief Planning Officer Statistical Officer : 1. 6. Maintaining all statistical information Talukwise/Grama Panchayat wise relevant to Planning & Development and ensuring the updating of such data periodically. 4. Any other work entrusted by the Chief Planning Officer. 7. 5. 3. Accordingly the Deputy Secretary will assist in respect of Administration matters and Developmental activities. They will assist the Chief Executive Officer in the performance of his duties prescribed under Section 197 of the said Act. Carry out such assignments as are entrusted from time to time by the Chief Planning Officer and other officers of planning unit of Zilla Panchayat. He will also be functioning as Ex-officio Secretaries of Standing Committees constituted under the provisions of section 186 of Karnataka Panchayat Raj Act 1993. 8. Deputy Secretary He shall assist the Chief Executive Officer in the performance of his duties. Reviewing and monitoring plan expenditure periodically. 4. Planning Assistant 1. Organising coordinated training programme for officers and personnel in the field cadres from time to time Maintaining liaison with the Lead Bank of the district in the preparation of the credit plan for the district Preparing Banking plan and credit plans for the district. 5. government have appointed Deputy secretary to the Zilla Panchayat. Administration Section Setup .

(h) According of administrative sanctions on the proposal of subordinate Officers. (f) Inspections of subordinate offices. (d) Purchase of Stationery and Furniture etc. . (g) Reviewing of Diaries of Subordinate Officers. (c) Purchases of Vehicles and maintenance. Administrations (a) Control over Personnel coming under the Jurisdiction of Zilla Panchayat including Rural Development Department.Functions of Deputy Secretary (Administration): I. (e) Administrative control of all departments including Taluk Panchayat. (b) Sanction of Leave and Advances. (i) Any other work entrusted by the Chief Executive Officer..

10th Finance Schemes. III. the members of the Council of States and the State Legislative Council who are registered as electors within the Taluk. Reviewing proceedings of meetings conducted by taluk panchayat & grama panchayat . Roads. meetings. Housing Schemes Administrative control of Grama Panchayat. Drinking water supply schemes Minor Irrigation works. Payment of allowance/sitting fee to the Zilla Panchayat. Stamp Duty. Council Section (a) (b) (c) (d) (e) Serving notices and preparing agenda for Zilla Panchayat Meetings. Standing Committee Preparing meeting Proceedings. Development (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (j) Implementation of Rural Development and Panchayat Raj Schemes. the members of the House of People and the State Legislative Assembly representing a part or whole of Taluk . Compilation of answers. Central Government Schemes. to the questions raised by Zilla Panchayat Members. Any other work entrusted by the Chief Executive Officer. -=-=-=-= Taluk Panchayat Political Setup: (1) (a) (b) (c) (d) Every Taluk Panchayat shall consist of :the elected members of Taluk Panchayat.II. Special Component Programmes. Members. Bridges and Buildings. Taluk Panchayat Setup President The Adhyaksha shall be the executive head of the Taluk Panchayat and shall : . whose constituencies lie within the taluk. and one-fifth of the Adhyakshas of the Grama Panchayats in the Taluk by rotation for a period of one year as the Adyaksha of the Taluk Panchayat may determine by lot: Provided that an Adhyaksha who was a member under this clause for one term shall not be eligible to become member for a second term during the remainder of his term of office as Adhyaksha.

framing of budgets. economic. communications. relief against natural calamities. scrutinizing proposal for increase of revenue. and (d) Have power to accord sanction up to a total sum of twenty-five thousand rupees in a year for the purpose of providing immediate relief to those who are affected by natural calamities in the taluk. General Standing Committee. cultural and other interests of the Scheduled castes and scheduled Tribes and Backward Classes.(a) (b) Convene. c. (d) Securing social justice to the Scheduled Castes.The committee shall perform functions relating to:(a) promotion of education. Women and other weaker sections of the society. rural housing. building. Vice President The Upadhyaksha of the Taluk Panchayat shall (a) (b) exercise the powers and perform the duties of the Adhyaksha when he is absent on leave or incapacitated from functioning or when the office of Adhyaksha is vacant. social. water supply and all miscellaneous residuary matters. Social Justice Committee General Standing Committee : The General Standing Committee shall perform functions relating to the establishment matters. and in the absence of the Adhyaksha or when the office of the Adhyaksha is vacant.The Committee shall perform the functions relating to the finance of Taluk Panchayat. examinations of receipts and expenditure statements. Scheduled Tribes. (c) Exercise overall supervision over the financial and executive administration of the Taluk Panchayat and place before the Taluk Panchayat all questions connected therewith which shall appear to him to require its orders and for this purpose may call for records of the Taluk Panchayat. consideration of all proposals affecting the finances of the Taluk Panchayat and general supervision of the revenue expenditure of the Taluk Panchayat and cooperation. (c) amelioration of the Scheduled Castes and Scheduled Tribes and Backward Classes. namely: a. Finance. preside over the meeting of the Taluk Panchayat. village extensions. Finance. small savings scheme and any other function relating to the development plan of the Taluk. Standing Committee . Audit and Planning Committee. .The Taluk Panchayat shall have the following standing Committees. b. Audit and Planning Committee:. (b) protecting them from social injustice and all other forms of exploitation. Discharge all duties imposed and exercise all the powers conferred on him under the Act and the rules made hereunder and perform such functions entrusted to him by the Government from time to time. preside at and conduct meetings of the Taluk Panchayat. Social Justice Committee .

Notwithstanding anything contained in sub-section(1) or schedule I . filing half yearly report regarding the activities of Grama Panchayats within the taluk regarding:(a) (b) (c) holding of Grama Sabha. it shall be obligatory on the part of the Taluk Panchayat. (ii) . namely (i) construction and augmentation of water supply works to the level of not less than forty litres per capita per day. construction of individual and community latrine. maintenance of Water supply works. in so far as the Taluk Panchayat fund at its disposal will allow. to make reasonable provision within the area under its jurisdiction in respect of the following matters. the Taluk Panchayat shall perform such functions in accordance with the guidelines or norms laid down for performance of such functions.Functions of Taluk Panchayat:- The Taluk Panchayat shall perform the functions specified in Schedule II: Provided that where the State Government or Central Government provides funds for the performance of any function specified in Schedule II.

(iv) acquiring land for locating the manure pits away from dwelling houses in the villages. in addition to the power exercisable under any other provision of the Act or rules made there under :(a) (b) (c) convene meetings of the Grama Panchayat. Vice President: The Upadyaksha of the Grama Panchayat shall exercise the powers and perform the duties of the Adhyaksha when the Adhyaksha is absent.(d) (e) (f) (g) collection and revision of taxes. Standing Committees: (1) Every Grama Panchayat shall constitute the following Committees by election :(a) Production Committee (b) Social Justice Committee (c) Amenities Committee Production Committee: This committee shall perform functions relating to agricultural production. exercise supervision and control over the acts of the officers and employees of . enrollment in schools. if in his opinion the immediate execution of any work or the doing of any act which requires the sanction of a Committee of the Grama Panchayat. animal husbandry and rural industries and poverty alleviation programmes. is necessary in public interest convene a meeting for the purpose with a notice of twenty four hours. have access to the records of the Grama Panchayat. and the Grama Panchayat including the Secretary (2) The Adhyaksha may. =-=-=- Grama Panchayat Political Setup President: (1) The Adhyaksha of the Grama Panchayat shall. payment of electricity charges. rates and fees. on leave or is incapacitated from functioning. Progress of immunisation (iii) providing adequate number of class rooms and maintaining primary school buildings in proper condition including water supply and sanitation.

& Secretary who shall be an officer of the Government and shall draw his salary and allowance from the Zilla Panchayat fund.O. & Secretary: (1) (2) Every Grama Panchayat shall have a whole time P. Amenities Committee: This committee shall perform functions in respect of education. Staff of Grama Panchayats:P. Functions of PDO's & Secretaries Panchayath Development Officer (PDO's) and Secretaries should perform as per the Government Order No. public health.D. Welfare of women and children. cultural and other interests of the Scheduled Castes and Scheduled Tribes and Backward Classes. social. The P.Social Justice Committee: This committee shall perform functions relating to (a) (b) (c) Promotion of educational. Protection of such castes and classes from social injustice and any form of exploitation.O. economic.O. public works and other functions of the Grama Panchayat.D.D. & Secretary shall perform all the duties and exercise all the powers imposed or conferred upon him by or under this Act or any rules or bye-laws made thereunder. RDP/98/GPS/2010/Bangalore Dated: 10-05-2010 Organization Chart Of Grama Panchayaths Panchayath Development Officer (PDO) Secretary Bill Collector cum Accountant or Bill Collector Village-wise Water men Computer Data Entry Operator Group "D" Staffing pattern and schedule of employees:- .

to make reasonable provision within the Panchayat are in regard to the following matters. the Grama Panchayat shall perform such function in accordance with the guidelines or norm laid down for performing such function. ensuring prompt registration and reporting of birth and deaths. Functions of the Grama Panchayat: (1) The Grama Panchayat shall perform the functions specified in Schedule I: Provided that where the state Government or Central Government provide fund for the performance of any function specified in Schedule I. by order.(1) (2) The Government may. Notwithstanding anything contained in sub-section (1) and Schedule I.O. namely : (i) providing sanitary latrines to not less than ten percent of the households every year and achieve full coverage as early as possible. specify the staffing pattern. it shall be obligatory on the part of a Grama Panchayat in so far as the Grama Panchayat fund at its disposal will allow. The Grama Panchayat shall. repair and maintenance of public streets. the scales of pay and mode of recruitment of staff of Grama Panchayats. revising and collecting taxes. (ii) constructing adequate number of community latrines for the use of men and women and maintaining them. providing adequate number of street lights and paying electricity charges regularly. (v) (vi) (vii) (viii) (ix) (x) (xi) ensuring universal enrollment of children in primary school. & Secretary required for carrying out the duties imposed upon the Grama Panchayat by or under this Act. (iii) maintaining water supply works either on its own or by annual contract by generating adequate resources. determine and submit for approval of the Chief Executive Officer a schedule of employees specifying the designation and grades and the salaries and allowances payable to its officers other than the P. achieving universal immunisation of children. (iv) Acct. removing encroachments on public streets or public places. providing sanitation and proper drainage. subject to the sub-section(1).D. construction. rates and fees periodically which are leviable under this .

crop census. conference or seminar within or outside the Panchayat area but within the district. 1959 or under any other law for the time being in force. Karnataka Co-operative Societies Act. destruction of rabid and ownerless dogs. any exhibition. passed at its meeting and supported by two-thirds of its total number of members and with the prior approval of the Taluk Panchayat :- (a) make provision for or make contribution towards. education. The Grama Panchayat may also make provision for carrying out within the Panchayat area any other work or measure which is likely to promote the health. cattle census. maintenance of all community assets vested in it. census of unemployed persons and person below poverty line.(xii) (xiii) (xiv) (xv) filling-up insanitary depressions and reclaiming unhealthy localities. -=-=-= . comfort. 1961. educational or charitable institutions or any other institutions of public utility. safety. by a resolution. convenience or social or economic well being of the inhabitants of the Panchayat area. or (b) make contribution to any medical. (xvi) (2) earmarking places away from the dwelling houses for dumping refuse and manure. maintenance of records relating to population census. within the Panchayat area which are registered under the Karnataka Societies Registration Act. (3) The Grama Panchayat may.