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Proposal Services for

L Developjob descriptions for all employees. This processentails speakingwith DepartmentMangers and employees, neededto determineexactlythe functionsgf each if position and taking that information and putting it into written form that can easilybe understood employees by and management. As stated my meetingwith Mayor Nightingaleon April 7,2004, in I will completethis pieceof work for free. II. Development Human Resourcepolicies. This will require of determiningwhat policiesneedto be developed, writing the policies, fyping the policies,meetingwith the council (proposal includes4 hours,additionalhourswill be billed at the *t* or $?f 90 per hour) to determine what changes needto take placeand offering expertiseto the council as to stateand federalregulations regardingpolicy implementation.This will consistof six-copies of the manualto be given to the city of pelican Bay. I will suppry bindersand paperincludedin this project. The cost for this projectis $3000.00, however,I will offer this project to you for $ 1,500.00 turn for a positive written and in verbal referenceand the ability to use thecity of pelican Bay as a client. IlL Development employeehandbook.This projectcan only be of completedonce the Human Resource poriciei aie deverop.i. thi, project will consistof determiningcontentsof the *urrrui, typing the manual,and suppliesfor 20 manuals. The discounted price for this projectis $500.00. ry. Developmentof performance evaluations. This project involves speakingwith DepartmentMangersto determinetire important elements eachposition. Thoseelements in will thenbe placedinto a format in which an employee'sperformance can be bcbred.

I will providea performance evaluation eachpositionwithin for the city of Pelican Bay. Thiswill includeall supplies usedin this project. Thediscounted for thisprojectis $500.00. cost V. A humanresources auditwill be developed determine the to that cify of Pelican Bay is havingemployees all requirecl sign forms. Recommendations be made new formscreated, needed. will and if A reviewof the application process alsobe conducted will to determine the application that usedmeets with legalrequirements. The hiring process be reviewed determine the citv is will to that maintaining colrecthiring records. Thediscounted for thisproject $100.00. cost is

MINUTES OF MEETING OF THE GOVERNING BODY OF PELICAN BAY April 13,2004 Continued Page2,

12. RBVIEW AND APPROVE REPLAT OF TWO LOTS. Alderman Keller moved to table the replat of
two lots until the Council received a written request. Alderman Sparks secondedthe motion that passedby a vote of 4/FOR and 1/OPPOSED.
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CITIZEN PARTICIPATION. 27 citizensattendedthe meeting. A fuefighter discussedthe condition of radios and other equipment. Other concernsexpressed were street vendors, stop and traffic signs and the news letter. There being no further business,Mayor Nightingale adjourned the meeting at 9:03

l4 ADJOIIRNMENT. D.m.

PASSEDAND APPROVED THIS / I "/t- DAY OF

M

N

,2004.

ATTEST:

MINUTES OF'A SPECIALMEETING OF THE GOVERNINGBODY OF' PELICAN BAY
On this the 20th day of April,2004, the Council of the City of PelicanBay convenedin a meeting,the same

place meeting thereof, theCityHall,andnotice saidmeeting in of being open thepublicat theregular to
having time, place and subject thereof, having been posted as prescribed in Article 6261-17V.S.C.S. l. calledthe meetingto order at 6:36 p.m. CALL TO ORDER. Mayor Pro Tem Schneider ROLL CALL. Alderman Keller, Alderman Sparksand Alderman Buel were present. Alderman Davis entered meetingat 6:44 p.m. the

3. REVIEW AND APPROVE RESOLUTION AUTHOR]ZING FINANCES FOR THE WATER
SYSTEMS PROJECT. A motion was madeby AldermanKeller to table the resolutionauthorizing financesfor the water systemsproject until the next scheduledmeeting. The motion was secondedby AldermanSparksand passed a vote of 3/FOR and 0/OPPOSED. by

4. REVIEWAND APPROVE ORDINANCE 168 REPEALING THE SALES TAX EXEMPTION ON
TELECOMMUNICATIONS SERVICES. AldermanKeller moved to approveOrdinance168 repealing the SalesTax Exemptionon Telecommunication Services.Alderman Buel seconded motion that passed the by a vote of 3/FOR and 0/OPPOSED. REVIEW AND APPROVE ORDINANCE 169 GRANTING A NON-EXCLUSIVE FRANCHISE TO. SOUTHTEL COMMUNICATIONS, INC. A motion was madeby Alderman Davis to table the Ordinanceuntil the next meeting. AldermanBuel seconded motion that passed a vote of 4/FOR and the by O/OPPOSED. 6. RE\rIEW AND APPROVE R-EPLAT OF TIM LYNCH'S TWO LOTS. Alderman Keller moved to approvethe replat of three lots and Alderman Sparksseconded motion. By a vote of 4/FOR and the O/OPPOSED motion passed. the REVIEW AND APPROVE EMPLOYIVIENT OF FULL TIME POLICE OFFICER. A motion was made by Alderman Keller to approve the emplol.rnentof John Parcher as a full time Police Officer. The motion was seconded Alderman Buel and passed a vote of 4/FOR and 0/OPPOSED. by by

8. HUMAN RESOURCES PRESENTATION. Mrs. RoseThompsonpresented proposalregardingthe a
creationof Employer Policy and Procedures, Descriptions Job and EmployeeBenefits. Discussion concludedwith a request from the Council membersto Mrs. Thomason to presenther proposal to the May 11,2004 Council Meeting for review and approval. 9. ADJOIJRNMENT. Mayor Pro Tem Schneider adjoumedthe meetingat7:34.

PASSED AND APPROVEDTHIS

tte

DAY OF MN

/
ATTEST:

.2004.

NOTICE OF A SPECIALMEETING OF THE GOVERNING BODY OF PELICAN BAY

Noticeis herebygiventhat a specialmeetingof the GoverningBody of the abovenamedCity or Town will be held on the 20th day of April,2004 at 6:30 P.M. in the City Hall at 1300PelicanCircle,PelicanBay, Texas, at which time the followingsubjects will be discussed, wit: to

l.
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CALL TO ORDER. ROLL CALL.

3. REVIEW AND APPROVE RESOLUTIONAUTHORIZING FINANCESFOR THE WATER SYSTEMSPROJECT.
4.

REVIEW AND APPROVE ORDINANCE 168REPEALING THE SALESTAX EXEMPTION ON TELECOMMUNICATIONS SERVICES.

5. REVIEW AND APPROVE ORDINANCE 169GRANTING A NON-EXCLUSIVEF'RANCHISE TO. SOUTHTEL COMMUNICATIONS. INC. 6. REVIEW AND APPROVE REPLAT OF TIM LYNCH'S TWO LOTS. 7. REVIEW AND APPROVE EMPLOYMENT OF FULL TIME POLICE OF'FICER. PRESENTATION. 8. HUMAN RESOURCES 9. ADJOURNMENT.
I, the undersigned authority, do hereby certify that the above Notice of A Special Meeting of the Governing Body of the City Pelican Bay is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board, in the City Hall of the City in Pelican Bay, Texas, a place convenient and readily accessibleto the general public at all times and said notice was posted on April l6th, 2004, at 6:00 O'clock P.M., and remained so posted continuously for at least 72 hours preceding the scheduledtime of the meeting.

Datedthis the 16thday of April 2004.

Nightingale, Mayor

MINUTES OFMEETING OF THE GOVERNING BODY OF PELICAN BAY

Bay convened a meeting, same in the On this the 13thday of April,2004, the Councilof the City of Pelican placethereof,in the City Hall, and noticeof saidmeeting beingopento the public at the regular meeting V.S.C.S. as in havingtime,placeand subjectthereof,havingbeenposted prescribed Article 6261-17

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CALL TO ORDER. Mayor Nightingalecalledthe meetingto order at 7:10 p.m. ROLL CALL. Alderman Keller, Alderman Schneider,Alderman Davis, Alderman Sparks and Alderman Buel were present.

3. REVIEW AND CONSIDER APPROVAL OF THE CITY COUNCIL MINUTES FOR THE
PREVIOUS MEETING. Alderman Sparksmoved to approve the minutes of the previous council the meeting. Alderman Keller seconded motion that passed a vote of 5/FOR and 0/OPPOSED. by

4. REVIEW AND APPROVE RESOLUTION AUTHORIZING

INTERIM FINANCING FOR EXPANDED WATER SYSTEMS PROJECT. A motion was made by Alderman Schneiderto table this resolution for further information. Alderman Sparkssecondedthe motion that passedbv a vote of 5/FOR and 0/OPPOSED.

5. REVIEW APPLICATIONS

AND APPOINT A CHIEF OF POLICE. After a review of the qualif,rying applications,Alderman Schneidermoved to appoint George Charles Clark as Chief of Police for the City of by PelicanBay. The motion was seconded AldermanKeller and passed a vote of 5/FOR and by O/OPPOSED.

REVIEW AND APPROVE EMPLOYMENT OF FULL TIME POLICE OFFICER. A motion was made by Alderman Schneiderto approve the fulI time employment of ReserveOfficer Robert Payne. The motion was seconded Alderman Sparksand passed a vote of 5/FOR and 0/OPPOSED. by by REVIEW AND APPROVE RESERVE POLICE OFFICERS. Alderman Schneidermoved to approve the employnent of Officer Little as a ReserveOffrcer. The motion was secondedby Alderman Sparks and passed a vote of 5/FOR and 0/OPPOSED. AldermanDavis moved to approvethe appointment by of Officer Parcheras a ReservePolice Officer. Alderman Schneider seconded motion that passed a the by vote of 5/FOR and 0/OPPOSED. 8. DISCUSSION AND APPROVE THREE-WAY STOP SIGN AT SHERI AND LONG. A motion was made by Alderman Keller and secondedby Alderman Sparksto approve three-way stop signs at the intersection Sheri and Long. The motion passed a vote of 5/FOR and O/OPPOSED. of by REVIEW AND APPROVE VOLUNTEER FIREMEN APPLICATIONS. to presentto the Council, no action was taken. REPORT. There being no applications

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10. FIRE DEPARTMENT ACTIVITY

ll. DISCUSS ANIMAL AND ORDINANCE OFFICER PROCEDURES AND JOB DESCRIPTION. The council discussedthe job description and proceduresof the AnimaVOrdinance Officer.

NOTICEOF MEETINGOF TIIE GOVERNINGBODYOF PELICANBAY giventhat a regularmeeting theGoverning is of Bodyof theabove named Notice hereby City or Townwill be
held on the 13th day of April,2O04 rt 7:00 P.M. in the City Hall at 1300 Pelican Circle, Pelican Bay, Texas, at which time the following subjects will be discussed, wit: to

1. CALL TO ORDER. ROLL CALL. 3. REVIEW AND CONSIDIR APPROVAL OF THE CITY COT]NCIL MINUTES FOR THE PREYIOUSMEETING. 4. REVIEW AIID APPROVE RESOLUTION AUTHORIZING INTERIM FINANCING FOR EXPAIIDED WATER SYSTEMSPROJECT. 5. REVIEW APPLICATIONS AIID APPOINT A CHIEF OF POLICE. 6. REVIEW AND APPROVE EMPLOYMENT OF FT]LL TIME POLICE OFFICER. 7. REVIEW Ai\D APPROVE RXSERVEPOLICE OFFICERS. 8. DISCUSSIONOF ALDERMAI\I SPARKS' CONCERNS. 9. REVIBW AND APPROVE VOLTJNTEER FIREMEN APPLICATIONS. 10. FIRE DEPARTMENT ACTIVITY REPORT.

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I, the undersigned authority, do herebycertify that the aboveNoticeof Meeting of the GoverningBody of the City Pelican Bay is a true and correct copy ofsaid Notice and that I posteda true and correct copy ofsaid Notice on the bulletin board, in the City Hall of the City in PelicanBay, Texas,a placeconvenient and readlly accessible the generalpublic at all to timesand saidnoticewas posted April 9th,2004,at 6:00O'clockP.M.,and remained posted on so continuously at least for 72 hours preceding scheduled the time of the meeting.

Datedthis the 9th day of April2004.
City of Pelican Bay

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NOTICE OF MEETING OF THE GOVERNINGBODY OF PELICAN BAY

Noticeis herebygiventhat a regular meetingof the Governing Body of the abovenamedCity or Town will be heldon the 13thday of April,2004 at 7:00P.M. in the City Hall at 1300 Pelican Circleo Pelican Bay,Texas, at which time the followingsubjects will be discussed, wit: to

1. CALLTOORDER. 2. ROLLCALL. 3. REVIEW AND CONSIDERAPPROVAL OF THE CITY COUNCIL MINUTES FOR THE PREVIOUSMEETING. 4. REVIEW AND APPROVE RESOLUTIONAUTHORIZING INTERIM FINANCING FOR EXPANDEDWATER SYSTEMSPROJECT. 5. REVIEW APPLICATIONS AND APPOINT A CHIEF'OF'POLICE. 6. REVIEW AND APPROVE EMPLOYMENT OF FULL TIME POLICE OFFICER. 7. REVIEW AND APPROVE RESERVEPOLICE OFFICERS. 8. DISCUSSION OF'ALDERMAN SPARKS'CONCERNS. 9. REVIEW AND APPROVE VOLUNTEER FIREMEN APPLICATIONS. 10. FIRA DEPARTMENT ACTIVITY REPORT. II. CITIZf,N PARTICIPATION. 12. ADJOURNMENT. certifythattheabove Notice Meeting theGoverning of Bodyof theCity Pelican l, theundersigned authority, hereby do of
Bay is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board, in the City Hall of the City in Pelican Bay, Texas, a place convenient and readily accessibleto the general public at all times and said notice was posted on April gth,2004, at 6:00 O'clock P.M., and remained so posted continuously for at least 72 hours preceding the scheduledtime ofthe meeting.

Dated this the 9th day of April2004. City of Pelican Bay

City Sec