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Nan Hua High School Paper 1: Guidelines for Functional Writing General Guidelines

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1. Follow left margin for addresses, salutation and valediction for all types of functional writings. (BLOCK STYLE) 2. Omit punctuation for all elements of formats (i.e. do not use commas after salutations or valediction.) [e.g. Dear Sir and Yours Sincerely] 3. Make sure you provide sufficient relevant elaboration (at least three additional sub-points of substantial elaboration) for each main point. There are usually a total of five main points. 4. Appropriate tone/register must be used. For example, a casual tone should not be adopted for pieces that require serious writing, e.g. proposal/formal letter/report. 5. Take extra note on the bolded points in the question. Make sure you elaborate sufficiently on them. Answer according to them. (See Example A)

_____________________________________________________________________ Example A Question: The School is reviewing its programmes in light of new ministry policies and resource changes. You have been invited to state your preference between two proposals as proposed by the school. Proposal A    School starts from 8am and ends at 3pm. Three short breaks. Monday to Friday, except Wednesday will be used for curriculum. Wednesday is reserved for CCA. Compulsory to take up two CCAs. Build a hostel. Proposal B      School starts from 7.30am and ends at 2.30pm. Two long breaks. Monday to Friday will be used for curriculum. CCA will start in the afternoon. Compulsory to take up three CCAs. Build a swimming pool.

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Nan Hua Secondary/EL Department

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.. Remember that the school is concerned about students’ well-being. . It is my hope that the above explanation would serve to convince that Proposal A addresses the concern of the school and its implementation would benefit many students.. Proposal A clearly encourages the realization of each student’s potential…. Choice of Proposal for the School It is encouraging to note that the school is reviewing its programmes in light of new ministry policies and resource changes.……………………………………………………………………………………… Paragraph 5: Point 2 + elaboration ………………….... Show that you are aware of the task..Write a report..... social development and realizing each student’s potential. the school needs to……………………….............………………………………………………….............. Firstly.…. ...... ……………………………………. ……….....…………………………………………………………………………….. Thank you.... Now...……………………………………….... ……………………………………………………………………………………..... task and situation.. Reported by John Tan Class 301 Paragraph 5: Conclusion Nan Hua Secondary/EL Department Page 2 of 9 ...……………………………………. I am grateful that my choice of proposal will be taken into consideration as the committee plans for 2007..… ……...……………………………………………………………………………………….........…. Take extra note on the bolded points... Paragraph 4: Point 2 + elaboration To realise each student’s potential. Paragraph 2: State your opinion..………………………………………………………………………………………… Answer to the bolded ………………………………………………………………………………………… points......…………………………………………………………….....…… Paragraph 3: Point 1 + elaboration ………………….. I am of the opinion that Proposal A is a better choice in addressing the school’s concern over students’ well-being and social development.…………………………………….... After studying the two proposals... Students’ well-being is addressed in Proposal A as ……………………………... thank them (if any) Answer A: Show that you are aware of the situation and audience. ……………………. how should we answer? Paragraph 1: Situation... . …………………... Students’ social development is also enhanced by the programmes offered in Proposal A....... and realising each student’s potential... thanking the school committee for giving you the opportunity to state your preference...…. Thank you for the opportunity to state my preference.…………………………………………………………………………………………... Conclude by showing your clarity of audience.. ..

summation of points / most current information of event / recommendations / evaluation . Paragraph 2 : Point 1 and relevant elaboration .your name . Make sure your tone is correct.g.] [Comment 2: In some questions.g. proposal B).underline title e.Make sure that your elaboration is targeted at the focus of the question Paragraph 3-5 : Points and relevant elaboration Paragraph 6 : Conclusion. 1.Refer to focus of question. 5.State purpose of writing e. Paragraph 1 : Introduction. they will be bolded too. two proposals). Writing a proposal / report Title based on topic . It is not necessary to elaborate on the other (in this case. 7. I am writing to propose / report … 3.] A.g. 4.[Comment: Note that in reports that require you to make a preference between two things (e. Report on Bullying Incident 2. Example: Write a letter to your Uncle … in an affectionate and polite tone.NRIC (depending on type of report) . in this case. they may state the tone you are required to address your audience in. you only need to elaborate about the proposal you have chosen. Thank you (for proposal) Written/Reported/Proposed by . Most likely.other information depending on content. 6. Nan Hua Secondary/EL Department Page 3 of 9 .

1. Nan Hua Secondary/EL Department Page 4 of 9 .g. th e.e.g. 8. Are you seeking permission.g. 6. 88 Anniversary Celebrations 2005 Time & Venue (for events) Paragraph 1 : Introduction . 3 January 2005 Salutation . Writing an Information Sheet (mainly about events) Date. Paragraph 3-5 : Points and relevant elaboration(Provide information based on what you are seeking. The school will be celebrating its 88th Anniversary on the 3rd of July. 5. Refer to the focus of the question We look forward to your attendance at this event / your participation / your support / your understanding.summation of your points.Proposal for the installation of a water cooler I am writing to propose … … xxxxx xxxxx xxxx xxxx xxxx xxxx xxxx xxxx Thank you for looking into this matter … … Proposed by Roy Tan Class 313 __________________________________________________________________ B. Paragraph 2 : Point 1 and relevant elaboration .e.Make sure that your elaboration is targeted at the focus of the question. 9. 2. Dear parents Title of topic .e.State purpose of writing/purpose of event. please contact (contact person) at ( phone number) 7.g. response or payment?) Paragraph 6 : Conclusion . 3. 4. Should you need further clarification.

except that it usually appears as a page on a newspaper. There must be an overall theme and focus for your product (school/place of interest/ country/services/goods). 11. It is not written to one specific person. An advertisement is similar to a brochure. Should you need further clarification. creative headings and subheadings could be used to highlight your information. This will dictate the information you provide in the elaboration of the given points in the question. Brochures and Advertisements A brochure is a professional information advertising publication providing information to attract. to a group of targeted audience. which highlights the theme. and therefore requires no salutations. please contact …. Thank you Name Designation 3 January 2005 Dear customers Change in opening hours The store … … xxxxx xxxx xxxx xxxx xxxx xxxx xxxx We look forward to your continuous support. Instead.10. Thank you Mr Ray Lim General Manager __________________________________________________________________ C. …. appeal or influence. The Nan Hua Secondary/EL Department Page 5 of 9 . There should be a slogan.

For example. Good morning Mr Foo. outlining its framework. Subheadings for specific points may be used. hopes 7. Thank you for being a wonderful/receptive audience. Your own address : Note : Do not use short forms e.g. 3 e. Good morning/afternoon/evening distinguished guests/colleagues/fellow students. 3 January 2005 2. 3.g S'pore/S or Ave. and all the relevant advantages/ benefits of the product should be included. anecdotes. Date : e. 2 Paragraph 2-6 : Main points and relevant elaboration. Salutation : e. Provide logical explanation. Get into the main focus of the speech. There can also be comparison to generic brands or competing brands (usually referred to as Brand X). Dear Amy 4. Yours sincerely 8. future activities/events. End on an optimistic note.advertisement aims to sell the product/brand to the target audience.g. NOTE : The people greeted must be ranked in terms of seniority. Start with an attention-grabbing anecdote/quotation. __________________________________________________________________ E. __________________________________________________________________ D. teachers and fellow students.g. Explain and draw inferences from the anecdote/quotation. Paragraph 5 : closure. Signature Name Nan Hua Secondary/EL Department Page 6 of 9 . relevant issues and/or quotations where appropriate. Writing a Speech 1 Paragraph 1 : Greetings e. Writing an Informal Letter (to friends/family/personal acquaintances) 1. Paragraph 1 : Greetings and introduce purpose of letter 5. emphasising your main message. Paragraphs 2-4 : points and relevant elaboration 6. examples. Paragraph 7 : Closure End with a summation of points you have highlighted.g.

Topic .Make sure that your elaboration is targeted at the focus of the question. Refer to question. Paragraph 1 : State purpose of writing. Nan Hua Secondary/EL Department Page 7 of 9 . Name & address of your organisation 3. letters to another company) 1. Paragraph 2: (Point 1 and relevant elaboration . What are you writing for? 8. including letters of complaint. 4.What you want to address 6.summation of your request/complaint/evaluation. Salutations 5. Paragraph 3-5 : Points and relevant elaboration. 9. Yours sincerely (sign name) Janine Teo __________________________________________________________________ F.3 January 2005 3 Sunny Avenue Singapore 300003 Dear Amy How have you been? xxxx xxxxx xxxxx xxxxx xxxxx I hope to meet up with you soon. Name of person in-charge for the organisation Designation of person in-charge Name & address of the organisation you are writing to. Writing a Formal Letter (to an external organisation. Date 2. letters to the editor of a newspaper. 7. Paragraph 6 : Conclusion .

(Contact means) 11. xxxxxxx xxxxx xxxxx xxxxx xxxxx I hope that the information I have given is… Should you need further clarification. please contact me at … Thank you for your attention. Numbers that can be expressed in one or two words are normally written in words.10. Nan Hua Secondary/EL Department Page 8 of 9 . Yours faithfully (sign name) Janine Teo (Ms) Teacher in charge of Questa ____________________________________________________ Note on writing numbers a. Thank you for your attention. Yours faithfully / yours sincerely is used if you know the name of the person Signature Your name Designation 3 January 2005 Nan Hua Secondary School 41 Clementi Avenue 1 Singapore 129956 Mr Bill Hanson Questa Club Coordinator Questor Club 15 Science Centre Road Singapore 123456 Dear Sir/madam Feedback on Questa Club I am writing to give some feedback on Questa Club.

 Paraphrase key phrases in “Answer in your own words” questions. Nan Hua Secondary/EL Department Page 9 of 9 . Where possible. paragraph or section that perform the same function should d. check and ask yourself whether your answer is adequate. E. $. you may use present tense in dialogues. both figures and no. Comprehension (Paper 2): Guidelines  Read the passage one paragraph at a time. sentences should not begin with a figure at the beginning. c. In the case of huge no with a series of zeros. punctuation. write the incident in past tense. However.  You should allocate around 40mins for your summary. narratives and recounts are generally in past tense. it can be a narrative/expository/descriptive/argumentative. After reading each paragraph. For argumentative and descriptive essays. Numbers in a sentence. tenses (follow the tense in the question) and grammar. if you are to report on an incident that happened before.  For Part 1 (Essay). attempt the questions on that paragraph.  For Part 2 (Situational Writing). addresses. that is. Numbers that have to be expressed in more than two words are written in figures. f. Additional Comments  Take extra note on your spelling. etc. Are you answering the question?  Be careful on your spelling. e. 23 million Numbers are usually written in figures for dates. are mixed to make reading easy. they are generally in present tense. grammar and tenses. Remember to write your word count and do not bother to draw the grid (you have no time for that!). Write in your own words. Paraphrase key phrases as much as you can. “Duck. it is generally in present tense. However. time.g.  After writing your answer. all should be expressed in figures. be written in the same way. if one is written in figures.”. percent. For one word questions. for example.b.