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Prepared for Name of Client
Name of Department Document Number: [0000-00-03]
6INTERNAL AUDIT 2.7PROJECT 3FLOW 4APPROVAL THRESHOLDS 1 1 1 1 1 2 2 2 2 3 4 .Date Issued Status Version File Name .4PROJECT OFFICE 2.1EXECUTIVE BOARD 2. : 2001/11/08 : Final Draft :3 : 85605004.3STEERING COMMITTEE 2.2IM/IT EXECUTIVE COMMITTEE 2.doc Table of Contents 1PROJECT GOVERNANCE STRUCTURE 2ROLES IN RISK GOVERNANCE 2.5LEGAL SERVICES 2.
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Revision Sheet Version Date of Issue Author(s) Brief Description of Change .
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which is established as part of the Project Charter. Additional details of reporting requirements will be defined in the Risk Management Plan.Governance Framework Template 1 Project Governance Structure All projects operate within their sponsoring organization’s overall governance structure. Executive Board Operational Units IM/IT Executive Committee Internal Audit Legal Services Steering Committee Project Office Projects Figure 1 . including Risk Management. As such projects operate at the direction and discretion of the Executive Board. is as shown below. Conceptually the reporting structure from any project to the Executive Board for all issues. which referenced by the former document and subject to the same approval. The timing and nature of all reporting is identified in the Project Management Plan and approved by the IM/IT Executive Committee. All project report to the Date: 2001/11/08 Status: Final Draft Version: 3 1 .Functional View of Risk Governance Stakeholders All Agency projects report to a Steering Committee.
which has the authority over all activity in the organization. or the project steering committee. an operational committee.3 Steering Committee Chair: Project Sponsor. Reviews all risks that are identified by projects. approve the risk management and mitigation plans as appropriate and provide direction to IM/IT projects as to risk management actions. or representative Membership: As defined by the Project Charter Date: 2001/11/08 Status: Final Draft Version: 3 1 . 2 Roles in Risk Governance The following roles are those specifically related to risk management that is exercised by the stakeholders in the IM/IT Governance process.2 IM/IT Executive Committee Chair: CIO Mandate to Project Risk Management • Responsible for steering the direction of the IM function and setting priorities of IM and IT initiatives this committee will review all “Critical” and “At Risk” risk items. 2. • 2.Template Governance Framework Project Office and to Internal Audit and Legal Services as required.. 2. These organizations all report up through their structure into the organizations Executive Board. It may recommend action. investment or escalation of any and all risks to the Executive Board or provide specific direction to the project.1 Executive Board Chair: CEO Mandate to Project Risk Management • Overall governance of the organization.
4 Project Office Mandate to Project Risk Management • Participate in peer reviews. Provides staff support to all projects and therefore provides information relating to the status and effectiveness of the risk plan as port of tracking overall project performance and status. 2.5 Legal Services Mandate to Project Risk Management • Ensure due diligence is carried out on identifying and managing all risks 2.Template Governance Framework Mandate to Project Risk Management • Review all risks that are identified by project.7 Project Mandate to Project Risk Management • Ensure all aspects of the Risk Management Process are carried out appropriate to the size. approve the risk management and mitigation plan as appropriate and provide direction the project manager as to risk management actions. Date: 2001/11/08 Status: Final Draft Version: 3 2 .6 Internal Audit Mandate to Project Risk Management • Ensure due diligence is carried out on identifying and managing all risks 2. ensure governance process is adhered to and track project risk properties ensure staff work required by all stakeholders is adhered to. • 2. nature and complexity of the project and in line with business need.
In any case. It is a Date: 2001/11/08 Status: Final Draft Version: 3 3 . Opportunity Identification Project Planning & Identification Preliminary Project Approval Project Definition Project Approval Product Development & Delivey Project Close Out Figure 2 – Project Milestones in the Governance Process Opportunity Identification Opportunities for technology-based investment may occur anywhere in the organization and communicated to IM/IT. Direction may come from the Executive Board specifying a specific effort. This assessment may be done by IM/IT. the sponsoring organization or elsewhere. the nature of the requirement must be fully understood and defined at a strategic level. nature and scope of the opportunity is defined and the business risk established. A request for investment may come from a field unit or group of field units having the budget to fund the work. This information is presented to the IM/IT Executive Committee for approval to proceed. Opportunity Analysis The business assessment of the importance. specification and management of a project.Template Governance Framework 3 Flow The governance process plays an active role in the development. This responsibility begins before a project is officially established and continues through until after the project is completed.
and IM/IT Executive Committee must approve the Project Charter. Project Close Out The “Lessons Learned” and other project close artefacts out are reviewed and approved by the sponsor. Project Delivery During the project delivery process new risks may be identified and the status of all managed risks is tracked. These risks plus the supporting risk strategy and risk management plan are presented to the Project office. client. This is a key risk management document as it sets out the authority of the project manager. The sponsor. and IM/IT Executive Committee 4 Approval Thresholds All risks are identified in the Risk Management Plan.Template Governance Framework key document for project risk management as it may establish assumptions or constraints that will be factors in the plan. defines membership and roles within the project steering committee and other reporting relationships. This analysis will include an assessment of the proposed budget compared to the scope of work to ensure they are aligned. Project Initiation The Project Risk Management Plan is developed. scope and approach. client. This information is presented to the IM/IT Executive committee fir review and approval. each Project’s Steering Committee and the IM/IT Executive Committee for approval. The plan is communicated to all stakeholders and approved. Approval of the Project Charter established the project as an approved activity. Project Approval Having obtained the necessary business and technical approval to initiate a project the Project Charter can be established. Date: 2001/11/08 Status: Final Draft Version: 3 4 . Once this approval has been obtained the assessment will be presented to the Executive Board or its delegated committee to confirm the objectives.
Template Governance Framework The status of all “Critical” and “At Risk” risks will be presented to the IM/IT Executive Committee and to each Project’s Steering at each meeting. Date: 2001/11/08 Status: Final Draft Version: 3 5 .
Template Governance Framework APPENDIX Date: 2001/11/08 Status: Final Draft Version: 3 .
Template Governance Framework Date: 2001/11/08 Status: Final Draft Version: 3 1 .
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