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Proposed Event Date and Time of Event Target audience Objectives of event Concept of event Theme of event Proposed Venue Proposed program : Year-end Children Charity Party : Dec 24, 2012, 0900-1200 hrs : Chen Su Lan Methodist Children's Home : To bring festive joy to underpriviledged children : Christmas Outdoors Bonanza, : Message of Love, Joy & Peace : Front Carpark of Company : 0845 Arrival of Beneficiary 0900 Arrival of Guest of Honor 0915 Welcome Speech by Company Director 0920 Variety Performance by Beneficiary 0945 Magic Show by David Copperfield 1015 Christmas Carolling by Angel's Choir 1115 Games Stall with prize 1200 Cutting of Christmas Turkey and Log Cake 1210 Christmas Lunch 1300 Presentation of Christmas presents and game prizes 1330 Home Sweet Home : Publish event in company web intranet, invitation cards to sponsors, business partners and beneficiary. Posters at strategic locations in company premises. : Half a day : Low risk : Estimate attendees 20 children and teachers from Chen Su Lan Methodist 50 company staff 20 inclusive of business partners, guest-of-honor, performers Total 100 participants in event Food @$25/ pax
Subtotal budget for food approximate $2500
Publicity of Event
Proposed Working Timeline Risk Management Estimated Budget
Christmas presents for children@$10 each Game prize from sponsorships by business partners.
Subtotal budget for presents approximate $200 Subtotal budget for props and budget for game stalls approximate $500 Subtotal budget for party decorations, balloons, costume, ..etc approximate $300 Total estimated budget = $3500
Roslani .Sophia Oh Event Producer .Chandran Event Manager .Edwin Lee Secretary/ Compere .Company Profile : Event Director .