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University of Connecticut School of Business Undergraduate Mentoring Program

Undergraduate Mentoring Program
The Undergraduate Mentoring Program is designed to connect top School of Business undergraduate students with alumni mentors in business who are committed to building strong mentoring relationships and aiding students in launching their career.

contents
General Information Information for Students

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Background Phases Mentoring activities Program management How is a match made between a mentor and mentee? • Discussion topics • Leaving the program • Mentoring agreement

• Eligibility/Student selection • Mentee responsibilities • What should I talk about at the first meeting?
Information for Mentors

• Mentor selection • Mentor responsibilities
Mentor/Mentee Agreement

contact
School of Business Career Center Kelly Kennedy Program Manager Kelly.Kennedy@business.uconn.edu www.business.uconn.edu/career alumni.business.uconn.edu www.business.uconn.edu/career Office of Alumni Relations Nathan Ives Director Nathan.Ives@business.uconn.edu alumni.business.uconn.edu
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This program is sponsored by the School of Business Career Center and the Office of Alumni Relations
University of Connecticut • School of Business • 2100 Hillside Road, Unit 1041 • Storrs, CT 06269

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University of Connecticut School of Business Undergraduate Mentoring Program
General Information

Program background
Launched in 2011, the Undergraduate Mentoring Program was designed to connect top School of Business undergraduate students with alumni mentors in business who are committed to building a strong mentoring relationships in aiding students in launching their career. The program has three phases, detailed to the right.

Initial phase
During the first year of program, students applied for the Mentor Program, are paired with a mentor who best matches their desired career and geographic location and meet with their mentor at least once in a face-to-face meeting at a mutually convenient time and location. The goal during the initial phase is to allow the mentor and mentee to get to know each other, learn about their respective goals, interests and histories and define how best to work together going forward. A successful initial phase would consist of multiple contacts between the mentor and the mentee (either face to face or via social media/ email/telephone) to answer questions, define goals and expectations and provide guidance and professional contacts. During the initial phase, the School of Business will work to plan at least two opportunities for the mentors and mentees to meet together as a group either on campus or in the mentor’s geographic area.

Mentoring activities
Examples of mentoring activities include but are not limited to the following: • Scheduled phone conversations • Email Exchanges • Informational interviews • Half/Full day job shadowing • Networking meeting events (not containing alcohol) • Lunch or dinner face-to-face meetings • Skype conversations

Intermediate phase
During the second year of the mentor/mentee relationship, the mentoring relationship continues as developed by the mentor and mentee but ideally include more face-to-face opportunities as the student becomes more experienced in their major and requires more insight, advice and support in the search for internships and full-time employment. During the intermediate phase, mentors and mentees may take advantage of program events for students in the initial phase as opportunities to meet face-to- face with their mentor, but by and large the responsibility to meet and continue the relationship rests with the mentor and mentee. Ideally, during the intermediate phase, the mentor will take on an additional mentee in the initial phase until he or she decides to limit their participation in the program.

Post-graduation phase
During this phase, the mentor and mentee continue to develop their relationship independently of the School of Business. The “formal” mentor/ mentee relationship will ideally continue but its format and frequency will depend upon the participants.

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alumni.business.uconn.edu www.business.uconn.edu/career

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University of Connecticut • School of Business • 2100 Hillside Road, Unit 1041 • Storrs, CT 06269

University of Connecticut School of Business Undergraduate Mentoring Program
General Information

Discussion topics
• Pathways to leadership on campus that could lead to career success • Learn about opportunities that could broaden education and knowledge of chosen field • How to communicate effectively in networking situations and build a solid network. • Learn about the mentor’s past experiences that shaped his/her career paths • Further develop interpersonal skills • Learn about goal setting techniques • Explore your strengths and weaknesses

Program management
Each student and alum will sign a mentor/mentee agreement committing themselves to active participation in the program for the period of one year (barring emergencies or unforeseen circumstances) and an invitation to continue mentoring with the student thereafter. The “School of Business Career Center” and the Office of Alumni Relations at the School of Business will be responsible for matching accepted students with participating mentors and informing each mentor and mentee of their counterpart. These offices will also handle problems or concerns that may develop during the program. Mentors and students are strongly encouraged to inform the School of Business about a counterpart who is inattentive to their commitment to the program or whose communication or conduct is inappropriate or unprofessional. The School of Business will work to resolve those situations as soon as possible.

How is a match made between a mentor and mentee?
Once students are accepted into the program a match is made between the mentor and the mentee. Match criteria are as follows: Industry, geographic location, job title, past careers and expectations of both parties. Both student and mentor may have the option to request a particular person; however, the final decision is made by the School of Business Career Center.

Mentoring agreement
We ask that each participant in the program sign a mentor/mentee agreement (see attached).

Ending the relationship/Leaving the Program

Generally mentor matches work out very nicely; however, there are times when a mentor may not be able to assist a mentee as they had hoped. At that time, we can assist in making a new match between mentor and mentee. If you have any questions, concerns or if at any time you should feel that you are unable to meet the requirements of the program, please contact the School of Business Career Center immediately.

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University of Connecticut • School of Business • 2100 Hillside Road, Unit 1041 • Storrs, CT 06269

University of Connecticut School of Business Undergraduate Mentoring Program
Student Information Page 1/2

Eligibility
Student Selection This is a competitive program designed to select top School of Business students to be mentored by UConn alumni actively working or experienced in their field of choice. Selected students will have demonstrated through their application a clear vision of their desired field, companies and geographic location. Priority will be given to students with high GPA’s, are active participants in UConn student organizations and who demonstrate a commitment to the mentor program.

INFORMATION FOR STUDENTS
Mentees gain invaluable insight beyond their own education and experience. Being a mentee will certainly give you the competitive edge and continued success. You are encouraged to begin the relationship with goals that both you and your mentor agree to in the beginning and can be adjusted throughout the program. Access to such high progile alumni is often a pivotal point when your career goes from good to great. Here are a few of the benefits that come with being part of this program: • Clearer understand of your own personal career goals • Insight into a successful alum career path and shared knowledge and secrets of success • Exposure to new perspectives and experiences • Identification of gaps in experience that you may have and suggestion on how to bridge those gaps • Understanding of career success factors in a partticular industry or geographic location • The beginning of a strong professional network If you are able to say “yes” to the following statments, then you are ready to make an application to the program: • I am responsible for my career goals and would enjoy interacting with successful alumni. • I am ready to listen to new ideas and share my own ideas as part of a strong professional relationship. • I am ready for objective feedback and to be open to any new approaches suggested by the alumni I am matched with. • I am busy with school but I am ready to secure time, follow-up and professional commitment that is needed to create a successful commitment with a mentor.

Mentee responsibilities
• To make the initial and continued contact with your mentor on a regular basis and return calls and emails in a timely manner. • Identify specific mentoring needs and goals. • To make a commitment to the time it takes to nurture a solid relationship with a mentor.

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University of Connecticut • School of Business • 2100 Hillside Road, Unit 1041 • Storrs, CT 06269

University of Connecticut School of Business Undergraduate Mentoring Program
Student Information Page 2/2

Program contact for students
Kelly Kennedy School of Business Career Center kkennedy@business.uconn.edu 860-486-5137

INFORMATION FOR STUDENTS
What should I talk about at the first meeting?
Your mentor’s name will be provided to you. We encourage you to contact your mentor right away and introduce yourself and schedule your first “meeting.” The responsibility is for you to reach out to your mentor. The first conversation is a “get to know your type” of meeting and should include sharing information about yourselves. Before you meet with you mentor take some time to prepare notes about your career goals and what you hope to accomplish from this relationship, as well as what you might expect in terms of communication frequency and methods that work best for you both. Additional things to talk about on the first meeting might include developing the following key networking elements to: • Your 30-60-90 elevator pitch • Your LinkedIn account • Your resumé • Your career goals • You would like a better understanding of _______________ • You would like to learn about _____________________
Sample email for initiating contact by email:

“My name is ____ and as you know we have been matched for the School of Business Alumni Mentoring Program. I am emailing/calling you to introduce myself and arrange a time for us to speak/meet. I have classes on ______ and _____ however, I can be available at your convenience for a phone call. I can be reached by phone at ___________or by email at ________________. Thank you for taking the time to be part of this program. I look forward to meeting you.”

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University of Connecticut • School of Business • 2100 Hillside Road, Unit 1041 • Storrs, CT 06269

University of Connecticut School of Business Undergraduate Mentoring Program
Mentor Information

Mentor responsibilities
• To encourage the mentee to identifiy and understand their professional goals. • To share work experiences past and present that would assist the mentee in making decisions regarding their career paths. • Coach the mentee on how to identify people within their professional network for possible informational interviews within their chosen field. • To provide feedback on the mentee’s resume and cover letters. • To communicate with the mentee on a regular basis.

INFORMATION FOR MENTORS
Please write here a little paragraph about the program which is specific to mentors. Thank you for your interest in the important program. We greatly appreciate your support. Please let us know if you have any questions or would like any additional information.

Mentor selection
Mentor selection is coordinated with the local alumni chapter in the geographic area where the mentor program will be focused, the Office of Alumni Relations and the School of Business Career Center. Interested alumni who apply for this program will be selected based upon their ability to commit to the long-term nature of the program, the interest for their services from applying students and their willingness to make this a mutually beneficial experience for the student and the alum. Non-alumni may also apply and will be accepted as appropriate. Though mentors may wish to be involved in this program in order to screen or get to know potential candidates for employment, the driving force behind their involvement should always be to assist our students in developing professional relationships in business.

Program contact for alumni
Nathan Ives UConn School of Business Office of Alumni Relations nives@business.uconn.edu 860-486-5741

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University of Connecticut • School of Business • 2100 Hillside Road, Unit 1041 • Storrs, CT 06269

University of Connecticut School of Business Undergraduate Mentoring Program
Mentor/Mentee Agreement

MENTOR/MENTEE AGREEMENT
This agreement is between the Mentor: _____________________________________________ and the Mentee: _____________________________________________ beginning on ______________________. We voluntarily enter into this mentorship relationship from which we both expect to benefit. We want this to be a rich, rewarding experience with our time spent together to be for professional development. To this end, we have mutually agreed upon the terms and conditions of the relationship as outlined in the manual.

Objectives
We hope to achieve: _________________________________________________________________________ __________________________________________________________________________________________ To accomplish our objectives this we will: _________________________________________________________ __________________________________________________________________________________________

Confidentiality
Any issues we discuss will be in confidence. Issues that are off limits to discuss are: __________________________________________________________________________________________

Frequency of Meetings
We will attempt to meet at least __________________time(s) each month in person or on the phone. If we are unable to attend a scheduled meeting we will notify one another in advance. No Fault Termination: We are committed to open and honest communication. We will discuss and attempt to resolve any conflicts that may arise. However, if one of us needs to terminate the relationship for any reason, we agree to abide by one another’s decision. Mentor ____________________________________________________ Date ________________________ Mentee ____________________________________________________ Date ________________________
alumni.business.uconn.edu www.business.uconn.edu/career
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University of Connecticut • School of Business • 2100 Hillside Road, Unit 1041 • Storrs, CT 06269

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