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A blank slide can be daunting; don't let it be. Soon you'll feel comfortable filling it up.


There it sits in the middle of the PowerPoint window: a big, blank slide. "Click to add title," says the text on the screen. It sounds easy, but you've never done this before, and the blank canvas is daunting. Yet you have to start somewhere. In this lesson, get comfortable with typing onto slides, arranging text, adding new slides, and navigating in the PowerPoint window. Then see how to prepare notes as you create the show, to refer to when you present. To start your career as a PowerPoint pro, click Next and read on.

Note If you want the superfast method of creating a show — that is, the cake mix instead of the simple cake recipe from scratch — use the AutoContent Wizard. Steps for it are in the Quick Reference Card at the end of the course. By contrast, this course's lessons show you how to do all the basic stuff yourself.

In the slide pane, type text directly onto the slide, within the placeholder. On the left is a thumbnail version of the slide you're working on. This area is the Slides tab, and you can click the slide thumbnails here to navigate among slides. The notes pane. Type notes that you'll use when presenting. You can drag the borders of the pane to make the notes area bigger.

The window that first opens in PowerPoint has a big working space in the middle, with smaller areas around it. That middle space is the slide area, officially called the slide pane.

Working in this space, you type text directly onto the slide. The area you type into is a box with a dashed border called a placeholder. All the text that you type onto a slide resides in a box like this. Most slides include one or more placeholders for titles, body text such as lists or regular paragraphs, and other content such as pictures or charts.

Add new slides

Use the Slides tab, the area on the left where the slide thumbnail is, to add new slides. Right-click the thumbnail that you want the new slide to follow, and then… …click New Slide on the shortcut menu.

When PowerPoint opens, there's only one slide in the show. It's up to you to add the rest. Add them as you go or several at a time, as you prefer. There are multiple ways to insert a new slide; you'll see all of them in the practice session. For now, here are two quick methods for adding a slide. On the Slides tab in the left of the window, either


Click the slide thumbnail that you want the new slide to follow, and then press ENTER.

Right-click the slide thumbnail that you want the new slide to follow, and then click New Slide on the shortcut menu.

Type text

Type text such as lists into a body text placeholder. The body text placeholder is usually positioned below a title. Its default formatting is a bulleted list. At the end of a paragraph, press ENTER and then TAB to get to the next level of indent down.

The picture shows text typed within a body text (as opposed to a title) placeholder. This placeholder typically has five levels of text indents available, each with its own bullet style and ever-reducing type size. You'll rarely need so many indents, but PowerPoint offers them.

If you don't want a bulleted list, select the placeholder by clicking its border. Then click the Bullets button the Formatting toolbar, such as the Center button , are handy for positioning text.

. Other buttons on

The indent buttons, such as Decrease Indent keyboard methods.

, help you position text at the right level of indent, and you can also use

Automatic text fit If you type more text than fits in the placeholder, PowerPoint reduces the text size to fit it all in. You can turn this behavior off, if you prefer. You'll work with this and other aspects of text in the practice.

Navigate among slides

Create notes for the show . you'll need to move among them as you add content. • Or: Next to the slide. at the bottom of the scrollbar on the right. or… click the Previous Slide or Next Slide button. COURSE TEXT Once you have several slides in the show. • Press the PAGE UP or PAGE DOWN key.Ways to navigate: Click the slide thumbnail… …to display that slide. click the Previous Slide or Next Slide button. Here are three good ways to do that: • Or: Click the slide thumbnail on the Slides tab to display that slide.

COURSE TEXT As you put text on your slides. you can • Or: Change the layout of the notes page. . Both these methods are detailed in the Quick Reference Card. Your notes are saved in a notes page. The notes page layout as seen in notes view or when the notes are printed. Suggestion Use notes to embellish or elaborate on the points on the slide. then type your note text. Warning and tip either: If your notes exceed the space on the notes page. you can enlarge the notes pane so that it's easier to work in. and your audience. which you can print before the show. Drag the split bar up to enlarge the notes pane. with text. type your speaker notes (if you want any) in the notes pane. below the slide. To prevent this. • Send the presentation to Microsoft Word before printing. This helps you keep from overloading the slide. As the picture shows. they will get cut off when you print.The process of writing notes. Notes pane in normal view. You'll see how to view and edit the notes page in the practice session.

Design and layout A design template. and you'll need a way to arrange all that you put onto it — this is where slide layouts come in. lift the presentation out of its black-and-white doldrums by applying a design template. click Next. . and decorative Clip Art give a boost to the look of your show. a layout. style. COURSE TEXT When you've nailed down the text for your slide show. And get some tips on just how you insert those extra graphical elements — pictures. Also. See how these help your composition. your slide won't always contain only text. A template provides color. and decorative accents. To read more on all this. and tables — onto slides. charts.

the Slide Design task pane is the place to go. including the slide background. Pick a layout . click a template thumbnail to apply the template to all slides. font color and size. In the pane. you can apply another one.Pick a design Applying a design template. there is a template applied. COURSE TEXT The design template determines the look and colors of the slides. Apply a template at any stage of creating the show. choose to install even more PowerPoint templates if you like. Select a single slide thumbnail on the Slides tab. As the picture illustrates. Note Though the default look of your slides is blank. In the Slide Design task pane. bullet and font styles. placeholder position. and varied design accents. If you decide later that you'd rather use a different design template. or go directly to Microsoft Office Online for additional ones (you'll see a quick way to do that in the practice). You'll get more familiar with it in the practice session. PowerPoint has many templates to choose from.

In the practice. . As you saw in the first lesson. arranges content to fit into a specific combination of placeholders. you can apply a different one later. as you work with layouts. Make your best guess on a slide's layout as you go.Applying a layout. PowerPoint tries to help you here by displaying slide layouts to choose from each time you add a slide. One of the choices there enables you to insert new slides that use that thumbnail's layout. For example. you'll use a menu that's on the layout thumbnails. you'll confront the issue of where to place the things you want on them. COURSE TEXT As you create slides. click a layout thumbnail to apply its layout to the selected slide. if you know you'll have text on the slide and you also want a picture or graphic of some kind. Select a slide thumbnail. though this can sometimes mean that you need to adjust the content. The picture shows some of the layouts available in the Slide Layout task pane. when applied. choose a layout that supplies the placeholder types and arrangement that you want. The layout. In the Slide Layout task pane.

In the Lesson 1 practice session. It will position a picture or other graphical element in that space. diagram from the Diagram Gallery. and it provides icons that you can click to insert pictures. or tables. Click one of the icons to insert a table. and it's described in more detail next. you're working within the layout because placeholders — what type of content they're for and how they're arranged — make up the layout. COURSE TEXT Whenever you type within a placeholder.Work within the layout A slide with a layout that includes space for a title. or media clip. Insert by using the layout icon . Using an icon in a layout is one way to insert. such as a sound or video file. A content placeholder has its own built-in behavior. Text placeholder. charts. Content placeholder. you typed into a text placeholder and saw some of its behavior: a default bulleted list and the AutoFit Options button that accommodates overflow text. picture file. Title placeholder. It also will automatically reposition content in some cases when you introduce a new element onto the slide. The picture shows the effect of applying a layout that has a text placeholder on the left and a content placeholder on the right. Each has built-in properties that support the type of content. chart. text on the left. and content such as a picture on the right. piece of Clip Art.

Click the Insert Clip Art icon within the placeholder. The piece of art would automatically be sized to fit this layout. See the next section for another method that gives you a few more options. The picture illustrates how you'd use one of the icons in the layout to insert a piece of Clip Art. you might also want to rotate it. Then click a clip within the Select Picture dialog box. although you could change its size.Using a layout icon to insert a piece of Clip Art. Type in a keyword to search for a clip. COURSE TEXT The icons are one method for inserting content. With something like a banner. Insert by using the menu . You don't have to use the layout icons to insert pictures and other things. and click OK. You'll see how in the practice session.

with its wide range of options. The picture shows options on the Insert menu. Be mindful of ways you can optimize such pictures to make them as small as possible. See the lesson Optimize pictures for more information. When you point to Picture. there are a variety of additional choices that go beyond what you get by clicking an icon in the layout. can quickly inflate the size of your presentation. COURSE TEXT Another way to insert an item like a picture or chart is through the Insert menu.Using the Insert menu to insert content onto the slide. Choose the type of item you want from the Insert menu. It will also benefit from the automatic-layout behavior built into the placeholder. too. the item will be placed in the correct area of the layout. There are additional resources in the Quick Reference Card. Copying other slides into the show . As long as you have the placeholder selected before you insert. Be sure to select the content placeholder before you insert from the menu. Caution about pictures Pictures. particularly high-resolution photographs.

will appear under the slides you've pasted. COURSE TEXT You may need to use slides from an existing presentation in your show. Click Insert for selected slides. That's no problem. select those slides. click the arrow that appears. Point to the button. • Copy and paste the slides. PowerPoint will adapt the inserted slides to the current design—or not. If you only want some of the slides. if you tell it not to. click Slides from Files). Just remember that those slides are probably using a different design template than the one that's in your presentation. prep for the show . make sure that the Keep source formatting check box is selected. There are two methods. Either: • Or: Use the Slide Finder dialog box (on the Insert menu. or Insert All to insert all the slides from this show. pictured here. The Paste Options button and make your formatting choices. and then use the commands on the Paste Options button to get the design you want.In the Slide Finder dialog box. print. Proof. To retain slide formatting. browse to the presentation with the slides you want to use.

What are the next steps? Start with previewing the show on your computer. Then use print preview to see how your notes and handouts will look. package your presentation file and then either copy it to a server or burn it to a CD to make it available when you present. and select the right printing options for them. Last.Review your show in slide show view. get some pointers for preparing to present the show. Preview on your computer . Next. Run a spelling check. To read on. COURSE TEXT LESSON TEXT You've finished creating your slides. click Next.

But there are other ways to present: You'll see how to set these up in the practice session. To navigate through the show. Click the Next arrow on the Slide Show toolbar (see the arrow selected on the computer screen in the picture).) The computer screen here shows slide show view. (Or just press F5 to always start on slide 1. To open slide show view. This is an approximation of how the slides will look when projected. and then click the Slide Show button. select the first slide. with the Slide Show toolbar appearing on the lower left.Opening. and escaping slide show view. COURSE TEXT As you create a show. viewing. press ESC to return to your last view in PowerPoint. As shown in the picture. you have several choices: • • • Click the mouse. preview it at any time in slide show view. If you don't want to click through all the slides. make printouts . PowerPoint assumes that the show will be presented by a speaker and projected on a screen. Press the DOWN ARROW key. By default. Check spelling. This toolbar has two navigation arrows and two menus. For in-depth instructions about navigation in a slide show. see the course Navigation know-how. this view fills the computer screen with your slides.

You get to it by clicking the Print Preview button See the next section about your choices for color or black and white. These include slide and page numbers and other text. About print preview: This is a great way to prepare the show for printing. you can also adjust headers and footers on the printouts. Printing a handout. which includes choices ranging from one to several slides per page (see the example in the picture). Color options for printing . choose from the types of printouts in the Print What box. Your handout can include up to nine slides per page. Tip In this view. Your slides and notes are checked. see the course The small print: headers and footers. The Handouts (3 slides per page) option includes lines for audience notes. . What are your choices for printed handouts? The picture shows you the options as they appear in print preview. COURSE TEXT In normal view. such as the date. A preview of the handout that has three slides per page. The ones that you're concerned with here include: • • • Printing the slides. run a spelling check by clicking the Spelling button . For details. one to a page. Printing notes.In print preview.

this option becomes Color (On Black and White Printer). If you're printing in black and white. click the Options button. whites. COURSE TEXT In print preview. whites. Pure Black and White. You get less gradation here — fewer grays — and you lose the dimension that shading offers. the show's colors are rendered in blacks. This reproduces all the colors of the show on your printout. To choose a color option for the printout.Use the Options button to print in three different ways. while gaining some economy. This is the default. and then point to Color/Grayscale. The effect of clicking Color. and grays. Package the presentation . this option saves your ink cartridge while giving a somewhat artistic result. check out the printing choices available by clicking the Options button: • Color. In this version. You get a modified version of the show's colors in blacks. • • Grayscale. The effect of clicking Pure Black and White. and grays. If you are printing to a black and white printer. The effect of clicking Grayscale.

For in-depth information about this process. The Microsoft Office PowerPoint 2003 Package for CD feature bundles your presentation file and any other files you want available for this presentation into one folder.Use the Package for CD command on the File menu to copy your presentation file and other files it needs to a folder or a CD. you can still use this feature to package the presentation files to a folder. and then use a third-party program to burn the folder to a CD. If you have Microsoft Windows 2000. "Package" refers to the process of copying your presentation file and any other files the presentation needs. You're about to present . COURSE TEXT As preparation for presenting. About packaging for CD To package and then copy to a CD from PowerPoint. package your presentation to a folder or burn it to a CD (details below) and be sure that you have access to it from the presenting computer. (Examples of additional files you might need include sound or movie files that are only linked to the presentation and not part of the presentation file. you must have Microsoft Windows XP or later and a CD burner. which you can then copy to a network server or burn to a CD.) Always save your presentation before packaging it to a folder or CD. see the lesson Package to a CD. Read on.

verify that the presenting computer has PowerPoint 2003. If it doesn't. COURSE TEXT A must before you present: Go to the room where you'll be presenting. To see if there's a font missing. be sure the option to embed fonts is selected when you package a presentation for a folder or CD. You might also ask someone else to go along. it won't guarantee you'll have all your fonts. you can use the viewer that's included with Package for CD (see more about the viewer in the Quick Reference Card). click Replace Fonts. and give feedback. go to the room where you'll present and run through the show. select one that has a strong visual contrast to the background color. To help avoid this problem. This makes a great difference for people who are color blind or visually impaired. You can also use an earlier version of PowerPoint. You can either try to install the font or replace it with another font. it's likely that the computer lacks a font you used in the original presentation. which indicates that that font is missing. Unfortunately. when you choose a font color. but note that some animation features are not supported in versions earlier than PowerPoint 2002. Take your printed notes with you so that you can practice referring to them while you practice clicking through the show. on the Format menu.Before your actual presentation. there are legal restrictions against embedding some fonts. Also. make sure that you can access your presentation from the computer you're using. PowerPoint 2003 To guarantee that the show will run exactly as you expect. and run through the slide show. . Tips that could prevent woe Fonts If you see odd text-wrapping in the presentation on the presenting computer. listen. so while this option can help. Click the Replace list and look for a question mark before any font names in the list. Display You'll have the best results if you set the screen resolution on the computer to the same as the projector's resolution.

On the File menu. select the presentation. Preview and print .Working with slides and text AutoContent Wizard The wizard includes content templates that contain suggested text content for Microsoft® Office PowerPoint® slides. Step through the wizard and click Finish when you're done. select the Keep source formatting check box. In the New Presentation task pane. and you'll see the AutoFit Options button . clear these check boxes on the AutoFormat As You Type tab: AutoFit title text to placeholder and AutoFit body text to placeholder. Insert slides from another show To copy slides by using the slide finder: 1. 3. AutoFit text When the amount of text exceeds the space available in the placeholder. 2. With your current presentation open. 6. click Control AutoCorrect Options. Add more notes in this view and apply additional text formatting. and click Open. 2. To keep the slides' current formatting after they're inserted. Hold down CTRL as you click the slides you want to copy. by default the text will reduce in size to fit. click New. The presentation you've chosen opens in PowerPoint. 3. click Stop Fitting Text to This Placeholder. To turn AutoFit Options off altogether. Click Slides from Files on the Insert menu. click Insert All to include all slides. and you fill in the sample content with your own content. position the pointer on the Slides tab at the point where you want to insert the new slides. 5. Use the Browse button to find the presentation whose slides you want to copy. Working with notes and other printouts View notes pages On the View menu. 4. This button offers options for sizing the text and remains there until you perform a different action on the slide. click Notes Page. To open the wizard: 1. and it has a design already in place. Click Insert to include selected slides. click From AutoContent wizard. In the AutoCorrect dialog box. Points to remember: • • To undo the text resizing that's been applied.

To preview slides. select from the Print What box. You can edit the notes and print from Word. and then click the design template to apply it. If you want the design template to apply to only some of the slides. 2. then click a layout thumbnail to apply it. To select a type of printout. . (Or: click the Slide Design button on the Formatting toolbar.) Be sure that the slide thumbnail you want the layout for is selected. On the Format menu. click the Print Preview button preview. On the File menu. and click Microsoft Office Word. apply a content layout (look for placeholders that contain icons).) If you want the design template to apply to all slides in the show. To print your notes and your slides in Word: 1. or to access the Header and Footer dialog box. Tip On the Format menu. and then click the design template you want. 2. click Slide Layout. point to Send To. 2. Send notes to Word Microsoft Office Word gives you unlimited room for notes. click the Print button. Word opens and inserts your slides and any notes you've written. Apply a slide layout To apply a slide layout: 1. click the Options • To print. and then click Slide Layout on the shortcut menu. To set color or black and white printing options. select those slides (press and hold CTRL as you click the slide thumbnails to select them). Insert a picture or other content Using icons in a layout: 1. notes. and handouts before printing. Layout and design Apply a design template To apply a design template: 1. click its arrow. (Or: right-click a slide thumbnail on the Slides tab. To insert a new slide with the layout you want. In the Slide Layout task pane. do any of the following: on the Standard toolbar. select one slide thumbnail. and then click Insert New Slide in the list. point to the layout thumbnail you want. Select either of two options: Notes next to slides or Notes below slides. In print • • menu. click Slide Design.

see PowerPoint Help. Additional resources For more training about PowerPoint. Package your presentation Use the Package for CD feature. Or: Click the slide you want to start from. new in Microsoft Office PowerPoint 2003. Getting ready to present Preview a slide show To switch to slide show view: • • Press F5 (to start on the first slide) or SHIFT+F5 (to start on the current slide). you must have Microsoft Windows® XP or later and a CD burner. see the course Navigation know-how. click the type of content you want to insert. see the course Animations I: Preset and custom animation. On the slide. Tip If you're not sure whether the presenting computer will be running PowerPoint 2003. Tip This lesson gives tips on how to keep picture file sizes small: Optimize pictures. Using the Insert menu: 1. 2. see an article with descriptions of other courses: Roadmap to PowerPoint 2003 Training.2. see the lesson Package to a CD. On the Insert menu. click the icon for the content you want. Press ESC to return to your last view. To learn about using animation special effects. Overview . and then click the Slide Show button in the lower left of the window. you can still use this feature to package the presentation files to a folder. include the Microsoft Office PowerPoint 2003 Viewer when you run Package for CD. For in-depth information about this process. Then click the content placeholder that you'll insert the content into to select it. Apply the content layout you want. Tip For keyboard shortcuts and detailed navigation information. If you have Microsoft Windows 2000. and then use a thirdparty program to burn the folder to a CD. to bundle and then copy all your presentation files to a folder or CD. For more information about the PowerPoint Viewer. To package and then copy to a CD from PowerPoint.

they help you steer audience focus. emphasize important points. COURSE TEXT Animation effects give motion to text. and other content on your slides. and maximize slide space by moving things on and off. customized way. bounce. Use custom animation to change preset effects or for hands-on experience. Used well. read the overview in the center of this page or the detailed table of contents in the left column. and out with items in a bulleted list. A Quick Reference Card you can take away from dimming and sound effects. Besides adding action. A short test at the end of each lesson.Next Make text and pictures fly in. This course covers both the simplest way to add animations and the more detailed. tests are to create animation sequences of your own. Use entrance and exit effects to fade pictures in the course. spice. pictures. and use custom animation to modify them or create animation sequences of your own. and zoom out using the animation features in Microsoft® PowerPoint®. Animate text by word. animation effects bring flair. transition between slides. For more about the course. Apply preset animation schemes. letter. and surprise. lively animation effects to text • • • Three self-paced lessons and practice sessions using preset schemes. • GOALS ABOUT THIS COURSE After completing this course you will be able to: This course includes: • • • • Apply consistent. Preset animation schemes . or line and add not scored. Click the Next button to start the first lesson.

animation scheme. And. COURSE TEXT This lesson discusses the easiest way to add animations. To continue reading about schemes. It's a big time-saver and makes for quick results. A scheme also gives you consistency because the same effects are used on every slide. What's a scheme? . or customize.Applying an animation scheme involves little more than choosing a menu command and selecting a scheme from a list. replace. or readymade. A scheme is a polished sequence of effects that you can apply to several slides or your whole show with just a couple of mouse clicks. click the Next button. it's easy to remove. which is to use a preset. a scheme isn't set in stone.

COURSE TEXT . such as text fading in or flying in. fading in with an entrance effect. which traces a pattern for an object to follow. Click the Play button on the left to see a typical scheme. are: • • • • • paths. Motion path. text dims with each subsequent bullet point. Exit — a fly out.This animation scheme starts with a transition. dimming de- emphasizes a bullet point once you've moved on. A title and bulleted list then appear one by one. COURSE TEXT A preset animation scheme ties together several types of animation effects that complement each other. Emphasis or dimming — emphasis calls attention to a bullet point by making the text stand out. Two such schemes in PowerPoint are called Fade in and dim and Appear and dim. bounce out. Ellipse and Neutron are two schemes that use motion A typical scheme for a bulleted list will have the text enter line by line and dim each line when a new line enters. How to apply one Click a scheme in the task pane to apply it to slide thumbnails you have selected. If you want the scheme on all the slides in your show. The general types of effects used. Transition. fade out. in which the slide is revealed using an effect like a wipe or a checkerboard pattern. Instead of applying each effect. which "wipes" the slide into view. go a step further and click Apply to All Slides. all list items disappear using an exit effect. in different variations. At the end. and the like. Entrance. you just apply one scheme to get the whole range.

click No Animation in the list of schemes. then click No Animation from within the list of animation schemes. For individual slides. • • To apply a scheme to some slides. . you click Animation Schemes on the Slide Show menu. Note Again. To open the task pane. then click Apply to All Slides. click another scheme in the task pane and then click Apply to All Slides. select those on the Slides tab and then click a different scheme. Remove from all slides: Select a slide on the Slides tab. is available. click a scheme in the task pane. To apply a scheme to all slides. if you have more than one master. too. Note If you have more than one type of slide master in your show. and will apply the scheme to new slides as you add them. If you click that. an additional button. select the slides you want (on the Slides tab). How to remove one Select No Animation to remove the scheme from thumbnails you've selected. To use a different scheme than the one that's applied. then click Apply to All Slides. Click Apply to All Slides to remove the scheme from all slides. and then click a scheme in the task pane. COURSE TEXT To remove a scheme. do either of the following: • • Remove from selected slides: Select the slides on the Slides tab. Apply to Master.Animation scheme options are within the Slide Design task pane. This applies the scheme to all slides by placing it on the slide master. the scheme appears on all the slides that use the master of the selected slides. you'll also see an Apply to Master button — which removes the scheme from the slides that use the master of the selected slides.

so you'll use schemes to apply some straightforward text effects. and a separate window with practice instructions will appear alongside (see picture). . About the practice session When you click Practice in PowerPoint. a practice presentation will download to your computer and open in PowerPoint. Note You need to have PowerPoint 2003 installed on your computer. Practice Download size: 94 KB (<1 min @ 56 Kbps) Problems with the practice? Try our troubleshooting tips COURSE TEXT Imagine your boss has asked you to add animation effects to a presentation that your company.You must remember this. these require custom animation. Margie's Travel.. • • Schemes are designed for text that's within default text placeholders. with just a bit of flashiness. has prepared. But you have limited time.. Schemes don't work for text boxes (shapes you add from the Drawing toolbar). the hatchmarked boxes you see in any of the text layouts in PowerPoint.

You can also do things like alter the speed and direction of an effect. f it is already running. click the PowerPoint Help taskbar button and then click the Auto Tile button on the upper-left corner of the instructions. The Custom Animation task pane . or disappear when you click in PowerPoint. click the Next button. The animation scheme you've applied appears here as itemized effects (shown in the red outline. but you'd like a few specific modifications or additions. Use custom animation to make changes like these. above) that you can customize. you want to animate a piece of art. and you'd like some effects to play automatically. The Custom Animation task pane. To read more about custom animation options. ck the Practice in PowerPoint button now.Tips • • If the practice instructions aren't visible. you want to change just the title effect on one slide. For instance. click the Auto Tile button on the upper-left corner of the instructions. COURSE TEXT Imagine you've applied your animation schemes and you're pretty happy with them. If the practice instructions cover up PowerPoint.

a ScreenTip gives the effect's name). including the Change button ways to modify an effect. green stars. This shows the animation effects that make up the scheme. show that entrance effects were used (when you hover. COURSE TEXT To make specific changes to scheme effects. on display of the slide. for the title and subtitle. Other options Above the list of effects in the task pane are a range of options. and various Change or add an effect .The Custom Animation task pane. "0" and "1" mean the title plays first. two effects show. itemized by what they apply to on the slide. The items on the slide will show these numbers. open the Custom Animation task pane from the Slide Show menu. and then the subtitle. Here. too. A mouse icon means this effect starts with a mouse click. The picture on the left shows the task pane. A number indicates the effect's playing order. Star symbols indicate the type of effect. here. in which you see the following: Effects list.

Tip Another way to select the effect in the effects list is to click the corresponding order number for that effect on the slide. choose a different effect on the Change menu. Add an effect To add an effect. Select the effect you want to change. and choose a new effect from the menu. . select the effect in the effects list (see the picture on the left). You'll do Note If effects have been added to the slide master. The Change button turns into the Add Effect button this in the practice that follows. the effects must be copied to the slide before you can make changes to them on the slide. and you choose an effect from its menu. you see settings for the applied effect (here. To replace the applied effect with another. In the Modify section. COURSE TEXT Here's the straight skinny on two important tasks. that's Curve Up). or whatever. then click the Change button to expand its menu and submenu. There's more on this later in the lesson Start the effect .Changing an animation effect. subtitle. Change an effect To replace one effect with another. Change any of these. picture. click the thing on the slide that you want to animate — the title. which is what happens when you apply a scheme to all slides.

With Previous starts an effect automatically with the start of the previous effect. In the Modify area.Figure 1 Seeing the start setting for an effect. has been set to start With Previous (see the Start box). selected in the effects list. the setting (With Previous) shows up in the Start box. To change it to play automatically after the title effect. Figure 2 Changing the start setting. choose After Previous from the Start list. Select the effect. An effect with these conditions is given 0 as the order number. COURSE TEXT There are three ways to start an effect: • • • On Click With Previous After Previous "On click" means "when you click the mouse. Since the title effect is the first effect on this slide. After Previous . With Previous will just make it play automatically when the slide displays. The selected subtitle effect was originally set to play on mouse click (mouse icon)." The other two bear a little more explanation. With Previous Figure 1 shows that the "Title 1" effect.

the Wipe effect moves from left to right. You'll see an example of this in the next lesson's practice. To modify the effect to play automatically after the title. Remove effects Select the effect you want to remove. You'll see this in more detail in the practice. When it is applied. at the bottom of the figure) is currently set to play On Click—that is. set it to start After Previous. It then plays on its own.Figure 2 shows that the "See Canyon Country" subtitle effect (selected. Speed choices range from Very Slow to Very Fast. Direction and speed Direction options for the Wipe effect that's applied to the subtitle. Click Remove to clear the effect. COURSE TEXT Some effects come in from a certain direction. if you want. the Direction list becomes available with other options for the direction. after the title is done. between effects that you have starting at the same time if you make one of them Fast and one of them Medium. choose a new Speed option. You can build in slight delays. COURSE TEXT . If you want the effect to play faster or slower. by click of the mouse (see the Start box). For example.

click the Copy Effects to Slide command within the task Note It's possible. in the effects list. You can then modify the effects for the slide. To modify the effects. click one of the effects in the list. you apply a scheme to selected slides. the scheme effects are put on the slide master. here are some important points about customizing a preset animation scheme: • • • pane. and advisable sometimes. If you apply a preset scheme to all slides. to go directly to the master to modify or remove effects. To access effects that have been placed on the master. If. They can be modified directly when you open the Custom Animation task pane. which is a kind of style template for all your slides. select the effect or effects you want to remove and click the Remove button.To remove an effect you've applied. by contrast. the scheme effects apply only to the slides themselves and aren't put on the master. This will be discussed at length in a later course Custom effects for text and pictures . COURSE TEXT Before you move to the practice for this lesson. Copy effects from master to slide The light gray effects "Master: Title" and "Master: Body" in the Custom Animation task pane represent effects on the slide master. and click Copy Effects to Slide. display its drop-down menu.

COURSE TEXT The quickest way to animate a bulleted or numbered list is to click the list on the slide.Click the Play button to see an animated example of text interspersed with pictures. Figure 2 An expanded list of effects. You can also do all of your animating the "custom" way. The four effects in an expanded list. Changes apply to the entire collapsed list. Click a specific effect to make changes only to it. Expand arrows: Click them to expand the list. . hide text after its effect plays. and use a sound enhancement. a picture appears using an entrance effect and then disappears using an exit effect when the next bulleted item appears. and the bulleted items animate one by one (technically. it's certainly not the way you have to begin. showing you how to animate text by word or letter. click the Next button. Collapse arrows: Click them to collapse the list. Finally. In the task pane. paragraph by paragraph. the effect for a bulleted list shows with the list collapsed. and then add an effect from the Custom Animation task pane. The result is that the entire list gets the effect. COURSE TEXT While a preset animation scheme is an efficient way to put effects in a slide show. After each bulleted item. dim text with another color. see how to use entrance and exit effects with pictures in a bulleted list. To continue reading this lesson on your own. This lesson further explores custom animation. Animate a list Figure 1 A collapsed list of effects. since each bulleted item is a new paragraph).

If you select all the text in the bulleted list and apply the effect. Do this for every bulleted item. But if you create a list in a shape you've applied. • • Chief for our concerns here is the Effect Options command on the menu. Use the expand arrows to display all the effects and select individual effects to modify them.The effect you've applied to the bulleted list shows up in the task pane effects list as a collapsed list (Figure 1). Figure 2 shows the collapsed list expanded. For instance. But note also: All the Start commands (On Click. you have to select each one and apply an effect. This could make sense if you wanted a different effect for each bulleted item. Commands for how to start an effect appear here as well as at the top of the task pane. each effect in the effects list expands into a drop-down menu with more commands and options. Effect options let you fine-tune and embellish effects. the whole list animates at once. To select a bulleted item. When you apply the effect. The items animate in sequence. it will apply to the whole paragraph. if you just click the list in a text box and apply an effect. and adding sound. To get items to animate in sequence. such as a text box. select any letter or word in that paragraph. Discover more options for effects Effect options include animating by word or letter. dimming text. COURSE TEXT In the Custom Animation task pane. and you see each effect. and so on) appear again here for easy access. Other ways to animate lists • Apply effects to the list one bulleted item (paragraph) at a time. • Animate the bulleted items all at once. Work with these collapsed effects in a couple of ways: • • Keep the list collapsed to make changes or apply options to all the effects at once. the results vary. Note The behavior described applies to lists within default placeholders (the hatchmarked boxes for text that appear in the slide layout). The list contains the same effect applied to each bulleted item. The timing options on this menu are discussed in another course. the whole list animates at once instead of line by line. Animations III: Timi .

for an Ease In entrance effect for a bulleted list. you could refine the text entrance from All at once (line by line) to either of the following: • • By word: each line enters word by word. COURSE TEXT When you click Effect Options. To make the text appear word by word instead of paragraph by paragraph. this works better for titles than for whole lists. So. click By word.Animate by word or letter Text options for the Ease In effect. Add a sound. By letter: each line enters letter by letter. a dialog box opens with choices for the specific effect. dim or hide text .

A sound might help to make a point and can definitely add entertainment value. Use them when you're revealing information line by line: text for one line dims or hides when you introduce the next line. An example: your whole bulleted list is already shown. hide text after the effect for it plays. Sound If you want a sound to accompany an effect.Make a sound punctuate the entrance of bulleted items or just one culminating item. Dim or hide The dim and hide effects are effective for directing audience focus. emphasis So how is this dimming option different from using an emphasis effect. choose one in the Sound box. drawing attention to the new point. Dimming vs. You apply an emphasis effect that turns the text another color (on mouse click) when you're ready to discuss that point. but you want each item to stand out when you come to that point. Intersperse pictures within a list . such as glowing or a color change. The After animation list gives choices for dimming or hiding. Alternatively. for text? Emphasis is geared for something that you want to stand out. Click a color that a line of text will "dim" to when a subsequent line displays. COURSE TEXT Other options are to choose a sound and either hide or dim an element after it displays.

COURSE TEXT Exit effects let you replace one thing on a slide with something else. augmenting the available space on the slide.Effects in the task pane list with pictures entering after text and then exiting. the "Natural Bridges" picture follows. The example on the left gives an idea of this sequence. Second bullet enters while the first picture exits. which in turn is followed by its own picture. "Natural Bridges. which exits with the next bullet point's entrance. • • • First bullet enters the slide and its picture enters under it. The first bulleted list item. the first picture exits (note the red stars). For the effects that are set to play simultaneously (With Previous). you can alter their speeds to make them a tad sequential. And the process repeats: as the last bulleted list item. the second picture exits. The supporting picture for "Canyonlands" comes in next. And so on. "Capitol Reef." is clicked to enter." appears. then apply the picture effects. A typical scenario is to follow one bullet-point of text with a supporting picture. . you'd apply the text effects first. and then the third picture enters." enters with a mouse click and is accompanied by a picture. Third bullet enters while the second picture exits. to each picture and order them in the task pane effects list. and then the second picture enters. As the next bulleted item. "Canyonlands. You'll go through these steps in the practice session. one by one. To create the sequence.