Being a Master of Ceremonies

The Master of Ceremonies is the "conductor" of an event or meeting. The primary responsibility of the Master of Ceremonies is to serve as a genial host. An ideal MC is a person who has poise, presence and who can command the attention of an audience. The Master of Ceremonies is responsible for ensuring that the program/event runs smoothly, runs on time and that all important people at the event are introduced in a complimentary, professional manner. Being a successful Master of Ceremonies requires, preparation, a friendly manner and ability to adjust to/ad lib as necessary to ensure a successful event "It is an honor to be asked to be the master of ceremonies at a function. It means that you have a sense of humor, know how to project your voice, and can handle audiences. It means that you have the gift of being able to "think on your feet" so that you can react quickly in an emergency. (An 'emergency' arises when the lead entertaining act has not arrived, when the main speaker falls ill and has to be taken home, or when the air-conditioning ceases to function and the microphones don't work!)." Letitia Baldrige's Complete Guide to Executive Manners, Rawson Associates, New York, 1985, P. 320

The Master of Ceremonies Role
Before the Event 1. A successful Master of Ceremonies is thoroughly prepared. Meet with organizers well in advance of the event to confirm the purpose of the event and the planned agenda in detail. 2. If possible contact all speakers or others who will have a role in the program and confirm their responsibilities, time allotted to them and anything they might require at the event. In preparation for introducing key speakers contact them to find out the title/topic of their presentation and some background information on them. Use this information to prepare your introduction of the speaker.

And let us all go home". Arrive early in order to finish any last minute details. 3. 4. If he'll only cut the speaker short. Toastmasters International. Your objective is to keep the event running on time. Toasts. We'll bless our toastmaster. If there is not a formal agenda consider preparing a detailed script for yourself outlining everything you have to do. Start on time and plan to end on time. Attendees appreciate an event that runs on time. When You Are the Toastmaster 1. 230 Consider the following tips: y Keep a watch in front of you on the lectern or table to . 5. energy and decisiveness. Confirm whether expected special guests are indeed in attendance. so that you will know what is supposed to happen when and so you won't forget something important. flexible and able to respond to problems "on the fly". Take your audience on a pleasant journey and make them feel that all is going well". p. Crown Publishers.3. 1991. New York. 2. Paul Dickson. Have an agenda and plan to stick to it. At the Event "Preside with sincerity . a timetable. While you can plan well. The ideal MC is resourceful. Find out if there will be any special guests in attendance who should be acknowledged at the event. creative. Check with speakers and other meeting participants to make sure all their requirements are in place (if not take steps to address any problems if you can) and in case there are any last minute changes. Be aware that this can happen and have a possible strategy to address problems that might occur. Wherever he may roam. Be prepared. including breaks. things can run amuck.

Welcome all present. Ladies and Gentlemen.. Once you have completed your introduction of a speaker. Outline the upcoming program briefly. During the Program Introductions/"Handling" the Speakers 1. 2. lead the applause for the speaker and continue applauding until they reach the lectern/podium. The more important the role played by the individual. politicians or others of note they should be acknowledged in the welcome. The MC serves as the informal "timekeeper" for the speaker. Remind the audience of why they have come -. you." For more details regarding protocol please refer to Perfecting Protocol . 3.. "Good evening. As the Master of Ceremonies you are responsible for introducing every speaker and others who are playing a role in the program at the event. If there are any special guests. A proper introduction is important to the success of a speaker's presentation so have a good introduction prepared prior to the event for all key speakers. If a speaker is exceeding their allotted time. Is the goal entertainment.the reason for the event and what you hope to achieve or accomplish at the event. y Or. officials. even if you think everyone should know who you are. can slip them a note . Your Worship. For example. the more extensive your introduction should be. Mayor Brown.enable you to keep track of the time. 2. Introduce yourself. Opening Comments 1. 3. to celebrate someone's accomplishments. or to conduct official business? 4. arrange beforehand for someone in the audience to keep track of the meeting and give you subtle signals if the meeting is moving behind schedule.

and that they have also had a good time". .C. If possible make reference to some aspect of the talk which you found particularly important or moving (this shows that you were listening and also confirms the value of the speaker's presentation). and there are breaks during it. If there are several individuals to receive gifts they can all be presented at the conclusion of the event if this seems appropriate and all the speakers will still be available.asking them to please finish quickly. At the end of the session it is customary to thank the speakers and thank all who attended for their participation. makes the audience feel they have profited from attending the function.Letitia Baldrige Close the event with as much enthusiasm as you opened with. 5. It is a good idea to include comments which summarize what was experienced or achieved in the event. If there is a gift or honorarium for the speaker(s) it can be presented at the conclusion of their speech. and what is yet to come. what you have learned or what you felt were the highlights of the event. 4. Prior to the meeting try to prepare some remarks which might be used to bridge between segments or comments or anecdotes which could be used if there is a delay or disruption in the program. This skill can be gained with experience and practice if it does not come naturally to you. A skilled MC is able to use incidents that occur in the event as bridging tools. Bridging An essential skill of an MC is the ability to make comments which "bridge" between segments of the meeting. . Closing the Meeting "The perfect M. If the event is several hours in duration. Don't worry if you are not sure how to do this. Before you proceed on to the next portion of the program it is appropriate to thank the speaker for their presentation. When the speaker has finished this/her presentation lead the applause until the speaker is seated. it could be useful to make a few comments summarizing what has happened so far in the event.

You could ask them to rise to be acknowledged. you could comment on what further action can or should be taken. glory and danger alike. and yet notwithstanding. If there are only a few people who assisted you can name them individually.Charles A. and we can only fly embracing each other" .Liciano De Crescenzo "We can see the past but not influence it. the goal of the event has been achieved. If assistance for further work is being sought you can direct people as to who to see to indicate their interest. In particular speakers . and you would like to thank all of them for their support. . we can influence the future but not see it" . If you want to inspire your audience to take further action after the meeting use of a inspirational story or quote might be useful. thank them publicly at this point for their assistance. you can say that you have had a large group of people helping you make the event a success. instills confidence in people. in your opinion.In addition. go out and meet it. Your closing comments as MC should mirror your opening comments. if any people were of particular help to you in organizing and conducting the event. You can also consider commenting on whether." -Thucydides "We are each of us angels with only one wing. the following quote might be appropriate to use: "The moral is t hat having an accurate map (or detailed plan) may be less important than having an imperfect map that overcomes inertia. If not. and gets them moving in a general direction". If many people. Schwartz After the Event Following an event it is appropriate to send a note of thanks to all who contributed to the success of the event in a major way.Stewart Brand If the meeting didn't achieve a clear plan of action but there is hope. If the event was intended to inspire action in your audience note this and encourage them to take action. For example: "The bravest are surely those who have the clearest vision on what is before them.

New York. Capital District Business College of Agriculture. p. Angela.html Lee. To learn how to be even better watch people that you think are skillful as speakers and MC's and analyze what they do and how they do it. Take every opportunity that you can to speak at events. This correspondence should be sent within two weeks of the event. Mastery Publications Letitia Baldrige's Complete Guide to Executive Brian. Resources Be an Effective Master of Ceremonies . 11/17/97. Master of Ceremonies Knows How to Keep Meeting or Conference on the Right Path.. Iowa State University. 1985 Rawson. http://www. 25+ When You are the Toastmaster. prepare and practice for ever event. Rawson Associates. If you do not carry out this task someone key in the organization that sponsored the event should perform this very important courtesy. Learning More! When it comes to being a polished Master of Ceremonies there is no substitute for experience.should be thanked for their contribution. In addition. Then try to emulate the things you think will work for you. The Wedding M.C. Toastmasters International .

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