JVA Cost Calculations | Joint Venture | Invoice

Cost Calculations

As part of month-end processing, the JVA Cost Calculations process is executed to apply different types of overhead costs as well as payroll burden costs to expenses booked to the JVA company's joint ventures during the period.

The availability of cost calculation types is determined by the JVA company's region, which is defined on the JVA Company Global Data screen. International region companies apply only parent company overhead to expenses, but US and Canadian region companies apply various types of overheaad calculations, each involving a different formula or rate. It is only necessary to configure the cost calculations objects that will be used in your JVA company.

Since the types of overheads that can be applied to joint venture expenses are defined in the joint operating agreement contract, JVA cost calculations rules and rates are assigned on the JOA.

In this step of configuring your JVA company, you should define the following elements that will be used by cost calculation processing:

Cost elements to which Drilling payroll burden expenses will be applied (US region)

Rules for stepped rate cost calculations (all regions)

Key figures for drilling and producing (US region)

Sets that define the range of accounts to be excluded from cost calculations (all regions)

Requirements Before defining the stepped rate cost calculation rules for the JVA company. you should define the cost object types ( project/WBS elements. Canadian region companies define stepped rate rules for the following types of overhead costs: Exploration Construction Drilling US region companies define stepped rate rules for the following types of overhead costs: Major construction overhead (MCO) Catastrophe overhead These stepped rate rules for various types of overheads are applied to expenses booked to WBS elements. expenses booked to WBS elements to which the cost object type is assigned will be subjected to the stepped rate rule designated on the JOA. you must define the G/L accounts for the following automatic posting processes that govern cost calculation processing for stepped rate overheads. The type of overhead rule that applies to expenses booked to a WBS is determined by the JV overhead type assigned to the JVA cost object type that is in turn assigned to the WBS. cost centers. and internal orders) for the company. The rule will be applied to expenses booked to WBS's with an appropriate JVA cost object/overhead type designation that belong to JV's in the JOA. These rules can then be assigned for a particular overhead type on JOA's in the company.Stepped Rate Rules Companies in different regions use stepped rate rules to calculate costs for several different types of overhead. Before processing cost calculations. The specific rule for a particular overhead type is assigned on the JOA. International region companies use stepped rate rules to apply parent company overhead costs. If the JV overhead type assigned to the cost object type indicates a type of overhead to which stepped rate rules are applied. The stepped rate rules for the JVA company are defined on the JV Stepped Rate Rules screen. For international region companies these processes consist of: Process Description JIE International Overhead Expense Account JIO International Overhead Offset Account .

000 No 1 Threshold 25000 Rate 10 Actual Expenses: $26. If you wish to apply a single threshold with a stepped rate rule and want the rate to apply only to the expense amount that exceeds the threshold. if there is one. An example follows: Objective: Apply 10% overhead to entire amount when expenses exceed $25. you must set two thresholds. the rate set for that threshold is applied to the entire amount of the actual expenses. these processes consist of: Process Description J7E Exploration Overhead Expense Account J7O Exploration Overhead Offset Account J6E Construction Overhead (MCO) Expense Account J6O Construction Overhead (MCO) Offset Account J8E Capital Drilling Overhead Expense . the initial threshold functions differently from subsequent thresholds. The first threshold should be . the rate defined for each threshold applies to the amount that exceeds the current threshold but falls short of the next threshold.Canada J8O Capital Drilling Overhead Offset -Canada Standard settings For stepped rate rules. When actual expenses exceed the first threshold set for a rule.000 or $2600 For subsequent thresholds.For US region companies these processes consist of: Process Description J6E Construction Overhead (MCO) Expense Account J6O Construction Overhead (MCO) Offset Account J9E Catastrophe Overhead Expense Account J9O Catastrophe Overhead Offset Account For Canadian region companies.000 Cost Calculation Overhead: 10% of $26.

set just short of the threshold that should trigger the rate and itself have a rate of 0. In the Threshold Amount field. enter a number that represents the place in the series of thresholds in which the threshold will be applied. enter the amount of the threshold. and description to the new rule 2. select the new rule on the JV Stepped Rate Rules screen and then select Stepped rate thresholds. Assign a name. In the TFrame field. select New entries and enter the following information: In the No field. Assigning Thresholds and Rates To assign a series of thresholds and the rates to be triggered by those thresholds for the new rule. In the Description field.000 Cost Calculation Overhead: 10% of ($26. time frame. enter the name of the new rule. enter a description of the new rule. . An example follows: Objective: Apply 10% overhead only to the amount that exceeds $25. enter the time frame (current period. inception to date) for selecting expense data to which the new rule will be applied.000 No 1 2 Threshold 24999 25000 0 10 Rate Actual Expenses: $26.000-$25000)= $100 Activities Defining stepped rate cost calculation rules for the JVA company is a two-step process: 1. The rate defined for the threshold will be applied to all amounts that exceed the threshold and fall short of the next threshold. On the JV Stepped Rate Thresholds screen. year to date. Define a series of thresholds and rates that are triggered by them Setting up Stepped Rate Rules You can perform the first task involved in defining stepped rate cost calculation rules by selecting New entries and then entering the following information on the JV Stepped Rate Rules screen: In the StpRl field. The second threshold should be set at the amount that should trigger the rate.

enter the percentage rate to be applied to the total expenses that meet the selection criteria for the rule and threshold. .In the Rate field.

Cash Calls http://help. that company receives non-operated cash calls from the operator of the venture. non-operatedinvoices with SAP accounts payable functions. cash call features are available for non-operated ventures at the venture andproject level non-operated on billing In a non-operated on-billing venture. they update different general ledger accounts which are identified via the SEI. The transactions are posted as two equal and opposite open items to a partner account. The open item is cleared when cash is received from the partner. sent by joint venture operators to non-operating partners.htm Purpose Cash calls are requests for payment for anticipated future capital and operating expenditures. the items are posted . The entries produced by this type of cash call are posted as memo entries (representing both cash requested and cash received) directly to the billing ledger. When the company running SAP JVA is a non-operating partner in a venture. The company running JVA distributes portions of the billings it receives from the venture operator to the partners in its non-operating share. that company issues operated cash calls to its non-operating partners. The cash received is posted on the assumption that an appropriate transfer will be made from the operator bank account to the joint venture bank. the company running JVA sells part of its non-operated share of the venture to third parties. Although the items update the same partner account. Most joint operating agreements (JOAs) include a provision that allows the operator to issue cash calls to non-operating partners.com/saphelp_rc10/helpdata/en/4b/ad4a3617fd11d28a360000e829fbbd/content. The items are posted with two different Special G/L Entry Indicators ( SEI). When the company running SAP Joint Venture Accounting (JVA) operates a venture. Non-Operated Cash Calls Non-operated cash calls are requests for payment of prospective expenses received from an operator of a venture in which the company running SAP JVA is a non-operating partner. Like operated cash calls.Non-Operated Ventures Non-operated venture processing facilitates integrated handling of incoming. The transactions are posted as two open items to an operator vendor account.sap. You can record these invoices online. Inaddition. in effect acting as an operator toward these third party partners. Operated Cash Calls Operated cash calls are requests to the non-operating partners of joint ventures for payment of expenses before they are incurred. An operator can also post a cash call to itself.

such as SAP FI. In a non-operated on-billing venture. When cutback is run for such ventures. One open item is cleared with a cash payment to the operator.sap. which update the same partner account. the company for which cutback is being run has sold portions of its non-operating partnership share of the venture to others. The other item is cleared manually in the non-operating company s system with actual expenditures received in a non-operated bill from the operator.htm . but different general ledger accounts.with two different SEIs. http://help. expenses that the venture operator assigned to the company are apportioned to these partners in the company¶s share. Result Cutback posts its output directly to other SAP JVA ledgers or to other system ledgers. Cutback Non-Operated On-Billing Ventures Usually cutback is run for ventures for which the company is the operator. but cutback can also assign expenses to partners for non-operated on-billing ventures. based on their equity holding.com/saphelp_rc10/helpdata/en/4b/ad4d9e17fd11d28a360000e829fbbd/content.

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