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SCONE - homegrown + handmade market

guidelines + stallholder information

dates / times

Held seasonally (Summer, Autumn, Winter + Spring), Quarterly (March, June, September + December) on a Saturday

First Market Saturday 17 March 2012 8AM TO 12NOON

venue

KERV CAFE, 108 Liverpool Street, Scone

6545 3111 / 0419 271 473 / kerv.espresso@gmail.com

Owners: John & Taka

charter

To offer Upper Hunter Homegrown + Handmade enterprises an avenue to showcase + sell their handcrafted wares and fresh produce.

To offer variety of choice for market shoppers by inviting vendors from outside our region to sell homegrown produce + handcrafted goods not already being offered by local market stallholders

market managers

Amelia Wilkinson + Shane Stenhouse from the EVENT storeroom

0400 099 761 / 0438 710 957 / info@theeventstoreroom.com.au

Will take full responsibility for the operation of the markets and its ongoing viability

Comments + feedback about the Markets are always welcome from Stallholders + interested parties

marketing + promotions + branding

pr + advertising campaign

o Run prior to each Market + where appropriate co-op advertising opportunities arranged with other markets

logo + branding

o

We will endeavour to establish a market logo to create an easily identifiable brand for the market

o

A consistent look will be used across all marketing material + presentation/layout of the market

online marketing

o

Dedicated page on the EVENT storeroom website www.theeventstoreroom.com.au SCONE MARKETS. We will endeavour to have an online markets shop on this page so vendors can sell selected goods via this medium + promote specials prior to each market

o

Facebook page

event listings

o Market dates to be listed on event calendars; the Entertainer, IMAG, Council Diary Dates, Hunter Valley News, NBN Calendar of Events, featured on the bottom of the EVENT storeroom emails etc

photography

o Katrina Partridge, local professional photographer, has been engaged to take photos on the first market day (Saturday 17 March). Images will be used for market promotions + will be made available to individual stallholders to promote their wares

signage

o

Temporary banners placed at all four entrances to Scone leading up to the Markets

o

We will seek to secure permanent signage in Scone + @ the Market Venue (see window display at Kerv)

entertainment

o

Endeavours will be made at each market to book entertainment + activities, to add to the atmosphere and engage market attendees for longer + enhance PR opportunities

o

Expand on the local theme by adding other elements eg ‘Homegrown Talent, Cooking, Music + Fashion

o

FREE face painting for children has been booked for the first market

Talent, Cooking, Music + Fashion o FREE face painting for children has been booked for the

stallholder sites / guidelines

size; stall sites will be approximately 3m x 3m

products; all products/goods for sale must be handmade/homegrown. A stallholder may be asked to remove from sale any product that does not meet this criteria as determined by the market manager. Please don’t hesitate to ask the market manager if you are unsure about this guideline.

food product labelling; all vendors must comply with appropriate labelling regulations as set by the NSW Food Authority visit the following link http://www.foodauthority.nsw.gov.au/consumers/food-labels/labelling-and- the-law/legal-requirements/

site fees; $35 per site

powered site fees; $45 per site

included in your site fee; 3m x 3m site, 1 x market umbrella (3m span) + umbrella base, 1 x trestle table

(1.8m long), 1 x hessian table cloth, 1 x white folding chair, stall name sign. Please note there isn’t any reduction in the site fee if you choose not to use these included items.

additional requirements; please ensure you advise of any additional site requirements you may have on

your booking form.

Additional trestle hire fees are $15 each and white folding chairs are $7 each.

Additional trestle tables + chairs can be hired upon request prior notice must be given.

stall set up times; strictly between 6am and 7.45am. We will have a few Market staff available to assist you unload your car and take goods/produce to your site. However stallholders are still encouraged to bring a trolley and or helpers to move your goods/produce from your car to the site.

stall trading times; vendors are required to have their site ready, with all items displayed for sale during the market trading hours of 8am to 12noon. Stallholders are expected to occupy their stalls for the entire duration of the market and are asked not to dismantle stalls until close of market trading at 12noon.

stall site allocation; will be arranged by the Market Manager in line with the best interests of the market

and on a first booked in first served basis. Priority will be given to regular stallholders. A market site plan will be distributed to all stallholders a few days prior to each market.

stall site pack up; Can commence after 12noon. Please ensure you place your litter in the bins provided. Any empty boxes must please be taken home with you.

vehicles/parking; vehicles can be unloaded out the front of Kerv but then will need to be moved into the car park between the train line + Icebox liquor. Vehicles must not enter the market area after 7.45am or before 12noon.

insurance; Each Stallholder must carry their own public liability insurance cover. A copy of your current insurance cover needs to be provided with your booking form. First time market stallholders (who have never sold at a market before) will be covered for the first Scone Homegrown + Handmade market under the EVENT storeroom’s public liability insurance. If they would like to continue to trade at future Scone Homegrown + Handmade Markets they will

need to take out their own cover.

Specialised market stall public liability insurance can be secured through AAMI or

payment; pre-payment needs to be made to secure your stallholder booking. Sites must be paid the Thursday

before the market via EFT, Cash or Cheque. Payments for stalls cannot be made on market day.

no shows on market day will not be given. Market site refunds will only be given if the market is cancelled by the

market manager.

Refunds for vendor

co-op trading tables

There will be a ‘HARVEST(for fresh produce/food) + a HANDMADECo-Op trading tables (for homemade/handcrafted goods) that will be manned by an EVENT storeroom staff member. Space on these co-op trading tables will be made available for traders of homegrown + handmade produce/goods that may not have sufficient stock to book a market site and or who may not be available to occupy their own stall site

To secure space on a Co-Op table traders will need to make a prior booking and arrange to deliver their goods, all individually priced, prior to the market. Goods remaining and monies made from sales will need to be collected by traders after the markets at an agreed time.

fees; $25 to secure a space on a co-op table

payment; pre-payment needs to be made to secure your co-op trade table space booking. It must be paid the

Thursday before the market via EFT, Cash or Cheque. Payments cannot be made on market day. be given if the market is cancelled by the market manager.

Refunds will only

SCONE - homegrown + handmade Market

STALLHOLDER BOOKING FORM Saturday 17 March 2012

Your Name

 

Business / Stall Trading Name

 

ABN (if you have one)

 

Residential Address

 

Postal Address

 

Telephone

 

Email

 

Website / Facebook Page (if you have one)

 

BOOKING TYPE Please circle type of booking

3mx3m Site

/

Powered 3mx3m Site

Harvest Co-Op Table Space

/

Handmade Co-op Table Space

SPECIAL REQUIREMENTS Please advise of any special stall requirements you may have?

 

PRODUCE/GOODS Please provide a list of goods you will be selling including a brief description of these items which will be used for promotional purposes. Please provide any images, brochures you have.

 

INSURANCE - Do you have public liability insurance? Please circle It is the stallholders obligation to take out public liability insurance. Exemptions apply for 1 ST time stallholders please ask re this

YES If Yes please provide a copy of your currently public liability certificate of currency with your market stallholder booking

NO If no please contact the Market Managers

Stallholder Fees + Payment

Booking forms need to be received + Fees paid by Thursday 15 March via EFT, Cash or Cheque. An invoice can be issued accordingly please advise if you require one. EFT Account: Amelia Wilkinson & Shane Stenhouse trading as THE EVENT STOREROOM

Stalls - $35

Powered Stall Sites - $45

Co-Op Trade Table Space - $25

Additional trestles $15 each

BSB#: 062-598

Account#: 10169089

 

Additional chairs $7 each

 

CHEQUE made out to The Event Storeroom & mail to 90 Main Street, Scone NSW 2337

I have read and understood the conditions and guidelines of being involved as a stallholder/trader at the Scone Homegrown + Handmade Market.

Signed:

Date:

Please return your completed booking form to info@theeventstoreroom.com.au or Mail to: Scone Homegrown + Handmade Markets, C/- the EVENT storeroom, 90 Main Street, Scone NSW 2337