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University of California ANDERSON MARSH 4-H Club By-Laws Article I Election of Officers The Officers shall be elected by the

first meeting of the club year. Article II Duties of Officers The President shall preside at all meetings and have in mind at all times the best interests of the 4-H members. The president may call special meetings with the consent of the organization volunteer(s). President elect shall be entering 9th grade or older. The Vice-President- Secretary shall keep the minutes of all 4-H meetings, act as the groups correspondent, and keep a correct roll of 4-H members shall perform the duties of the president in the absence of the president. The vice president shall serve as chairperson of the yearly program committee and the membership committee. At the end of the 4-H year, the secretary and Community Club Leader(s) will submit a final report to the County Extension office. The Vice President-Secretary elect shall be entering 6th grade or above. The Treasurer shall manage all money belonging to the club and shall pay it out only upon order of the President, after the 4-H members approve. The Treasurer shall keep an accurate record of all money received and paid out and keep a report up to date in the 4-H Treasurers manual. The Treasurer and the Community Club Leader(s) will compile and submit all required reports at the end of the program year. The Treasurer elect shall be entering 6th grade or above. The Historian-Reporter shall inform the community about club activities by writing news stories for local newspapers and radio, create and maintain a club scrapbook, keep records illustrating the clubs activities, take and collect pictures of members and club activities, collect newspaper articles, club certificates, awards, etc. The Historian-Reporter shall be entering 4th grade or above. Other offices may be established as the needs of the club dictates. The above requirements may be waived at the discretion of the Community Club Leader(s), with the approval of the club membership. Article III Committees The Sergeant at Arms shall set up meeting area for club meeting, see that club flags and banners are properly displayed and stored, assist guest speakers as needed, assist the president in maintaining order during the meeting, help with vote counts, clean up meeting area after meeting. The Sergeant at Arms shall be entering 4th grade or above. The Host and Hostess shall greet all members and guests, handout and collect items, announce and introduce any guests, and assist the Sergeant at Arms as needed. The Recreation Chair shall organize and lead members in a recreational activity at every club meeting. The Birthday Chair shall announce club members birthday for that month at every meeting. The Store Keeper shall maintain an inventory and order 4-H supplies and memorabilia for sale to club members, report to club about what is available and find out what members need or want. The Store Keeper shall work closely with the treasurer to track income and expenses. The Store Keeper shall be entering 6th grade or above. The President may appoint committees for special purposes or as dictated by the needs of the club. Article IV Meetings The regular meetings of the club shall take place on the 3rd Monday of each month. With a minimum of 7 days notice, the president, with consent of the Community Club Leader(s), may call special meetings. Article V Quorum A quorum to do business shall consist of 66% of club members meeting membership criteria listed in Article IV of the Constitution. Article VI Program of Work A program of work for the year shall be written and adopted no later than the third meeting of the program year. Article VII

Rules of Order Robert's Rules of Order shall govern the meetings of the Anderson Marsh 4-H club. Article VIII Amending By-Laws These by-laws may be amended by two-thirds vote of the members present at any regular meeting. Article IX Dissolution of Club Upon consideration of the dissolution of the 4-H club, the officers will inform the County 4-H YDP staff and County Council as to their desire and conformance to the following procedure: The Anderson Marsh 4-H Club shall be terminated and dissolved upon majority vote of the membership in favor of dissolution of the 4-H club. Upon dissolution of the 4-H club for any reason, the officers shall take full account of the Anderson Marsh 4-H club assets and liabilities, and shall liquidate the assets as promptly as is consistent with obtaining the fair value thereof, and shall apply and distribute the proceeds therefrom in the following order: a. Payment of the debts and liabilities of the Anderson Marsh 4-H club.

b. Setting up of any reserves which the officers may deem necessary for any contingent or unforeseen liabilities or obligations of the Anderson Marsh 4-H club; such reserves shall be paid over by the Treasurer to the County 4-H Council. The County 4-H Council will hold the funds in an escrow account for three (3) years for the purpose of contingent or unforeseen liabilities or upon re-establishment of the Anderson Marsh 4-H unit. At the expiration of the 3-year period, the balance shall be distributed to the County 4-H Council. The balance remaining shall be distributed to the County Council for the purpose of program development directly relating to the enrichment of the quality of life of 4-H youth and volunteers. Each of the members shall be furnished with a statement prepared by the Anderson Marsh 4-H club setting forth the assets, liabilities, and distribution upon complete liquidation. Upon compliance with the foregoing terms and manner of distribution, the 4-H club shall cease. Article X Agreed Upon Procedures All parents/guardians, members, and participants must meet all requirements as stated in The 4-H Club Member and Parent Expectations. Attendance - All members shall be required to regularly attend general club meetings. After two absences, a member will receive a warning in writing through certified mail from the Community Leader(s). three absences and the member may be dropped from club membership. Excused absences shall be reported to the President, Vice-President or Community Leader(s) before the club meeting, or to the project leader(s) before the project meeting. Members who are enrolled in an animal project intended for fair must meet all requirements as stated in the 4-H Club Member and Parent Expectations. A. Excused absence: Members must notify the President, Vice-President or Community Leader(s) of their absence before the meeting. B. Un-excused absence: Not notifying the President, Vice-President or Community Leader(s) of your excused absence prior to the meeting. 2. Removal from Office - Officers may not miss more than three (3) regular club and/or officer meeting during the program year or they will be removed from office. After two (2) excused or un-excused absences the Community Leader(s) will notify the officer by certified mail informing the officer that he or she will be removed from office if they are absent a third time. Upon missing the third regular club or officer meeting, they will be removed from office. Nominations and an election will be held to replace them. Club President Community Club Leader

4-H YDP Staff

These bylaws were adopted September 15, 2008. [Carry forward the original date from year to year as the by-laws will be adopted only once. Each amendment to the bylaws must indicate the article number amended and date the amendment was made.]