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MISSION STATEMENT The mission of Athletics International is to provide a vehicle for former and current elite athletes to maintain an involvement and interest in, and provide support for, athletics in Australia.
Inc No A0035883A
1. THE EARLY YEARS: 1968 TO THE LATE 1970s........................................................ 1 1.1 1.2 1.3 2. 3. 4. Establishing Athletics International....................................................................... 1 Membership.......................................................................................................... 1 Achievements ....................................................................................................... 1
THE IMPETUS FOR CHANGE...................................................................................... 2 A NEW BEGINNING...................................................................................................... 2 3.1 4.1 4.2 4.3 The Athletics International Trust........................................................................... 2 Background .......................................................................................................... 3 Recommendations ............................................................................................... 3 Review Outcomes ................................................................................................ 4 2002 REVIEW................................................................................................................ 3
ACHIEVEMENTS SINCE THE LATE 1990s ................................................................. 4 THE WAY FORWARD................................................................................................... 5
APPENDIX A – ATHLETICS INTERNATIONAL FOUNDATION MEMBERS ...........................i APPENDIX B – ATHLETICS INTERNATIONAL AWARD WINNERS......................................ii APPENDIX C – ATHLETICS INTERNATIONAL TRUST DEVELOPMENT GRANTS............ iii APPENDIX D – ATHLETIC INTERNATIONAL MAJOR ACHIEVEMENTS ........................... vii APPENDIX E – ATHLETICS INTERNATIONAL CONSTITUTION .........................................ix
THE EARLY YEARS: 1968 TO THE LATE 1970s
Establishing Athletics International
Athletics International (AI) was formed in 1968 by a group of (then) current and former elite athletes. The inaugural meeting was held at the home of Ron Clarke MBE, our current patron, on 15 December 1968. Records show that 37 pioneers attended and there were 14 apologies. The list of attendees and apologies, collectively known as foundation members, is at Attachment A. This first meeting elected Ray Weinberg as the inaugural President, a position he held until 1973. The joint secretaries were Ralph Doubell and David Prince, while Trevor Vincent and Terry Sullivan were appointed the joint registrars. AI’s main purpose was to provide international competition for our athletes, and to help bring our coaching standards and facilities up to an international level. John Landy MBE held the presidency from 1974 to 1997, with Bob Lay being elected to the position in 1997. 1.2 Membership
Eligibility for membership of AI includes (full details are in Appendix E): • • • foundation members; any person who has represented Australia in open athletic competition at Olympic Games, Commonwealth Games or World Championships; any person who has equalled or exceeded the qualifying standard in any athletic event (the qualifying standard shall be the A standard for the Olympic Games, Commonwealth Games, or World Championships at the time of the performance); any person who has won an Open Australian Athletic Championship; any person who has equalled or bettered in official competition any Australian Open Residential Athletics Record or best on record, whether in Australia or otherwise, that has been ratified as a Record or best on record by Athletics Australia or its predecessors; or any person whom a three quarter (75%) majority of the Committee of Athletics International Inc. considers has made an outstanding contribution to athletics.
Some of the achievements from 1968 through until the late 1970s included: • • • • • establishment of the foundation committee and the development of AI’s constitution; promotion of regular, high profile international athletics meetings in Australia; the provision of assistance to athletes to travel overseas for competition; publication of Athletics the Australian Way (1971 and 1976); purchase of equipment;
• • •
introduction of the Victorian Athlete of the Year Award (later to become the Australian International Athlete of the Year Award, with a full list of winners at Attachment B); introduction of new sponsors to the sport; and establishment of a share portfolio under the guidance of Brian Randall as a repository for surplus AI funds.
THE IMPETUS FOR CHANGE
In the late 1970s, following the Montreal Olympic Games, there was a significant change in the Government’s approach to supporting sport. It established the Australian Institute of Sport in Canberra, progressively set up satellite institutes in all States, and introduced funding support to both athletes and administration bodies. The AI Committee at the time, under then President John Landy, recognised the role of AI had been diminished and decided to place its activities on hold. At the request of the AI Committee, accumulated funds in the order of $5 000 were placed under the control of Brian Randall, a leading sprinter, then AI Treasurer and stockbroker. AI effectively went into hibernation, and no activities or projects took place until well into the 1990s.
A NEW BEGINNING
The Athletics International Trust
In 1996 John Landy, Ray Weinberg, David Hilliard and Brian Randall met to review AI’s position following Brian’s advice that the funds held in account had grown considerably, to around $250 000. This important meeting resulted in the ‘rebirth’ of AI, and under President John Landy members were contacted and new members encouraged to join. In 1997 the Athletics International Trust was established, and the portfolio continued to be managed by Brian Randall. Trust Directors included Bob Grant, Brian Randall, John Landy, Graham Crouch, Merv Lincoln and David Hilliard. The Trust agreed that the income earned from investments would be directed as grants to Australia’s young, elite athletes, worthy coaching initiatives and other projects of athletic significance. Today the Trust Directors are Brian Randall, Graeme Crouch, Bill Hooker, Bob Lay, John Murray and Pam Ryan. Trust funds have risen to be in the order of $600 000. Between 2000 and 2002, the Trust made significant contributions to the Alain Mimoun plaque at the half-way point of the Melbourne Olympics marathon course and to the bronze statue entitled ‘Sportsmanship’ that depicts John Landy and Ron Clarke. This statue is located in the Melbourne Olympic Park precinct. Trust grants, now renamed Development Grants have been a huge success in meeting one of AI’s objectives of encouraging junior athletes. Each year, the Trust Directors allocate approximately 10 per cent of the value of the Fund to worthy projects/grants. Over $170,000 has been allocated to athletes and projects nationally since 1998. A full list of Grant recipients is at Attachment C.
In 1997 Bob Lay succeeded John Landy as President. Bob and his committee continue to expand AI and at the same time recognise the need to grow membership. Today there are 160 financial members nationally, with nearly 300 on AI’s mailing list.
Since the inception of AI in 1968, the operations of the sport’s parent body, Athletics Australia, have broadened. Given the status and charter of Athletics Australia, in 2002 the committee determined that a review of AI’s mission statement and objectives was necessary to keep it relevant in this changed environment. 4.2 Recommendations
Recommendations from this Review were reported to AI’s 2002 Annual General Meeting. Figure 1 summarises the proposed role for AI in athletics in Australia. Figure 1
Junior Athletes Emerging Elite Athletes Current Elite Athletes Former Elite Athletes
Current National/State Athletics Bodies
2. Support Role Support existing state and federal bodies to help increase the profile of Athletics within Australia through leveraging former elite athletes
1. Social Role Provide coteries services and recruit former elite athletes for supportive role
Members agreed that AI objectives should be: • to provide a social forum to former and current elite athletes The prime purpose of AI is to provide a coterie and social network for former and current elite athletes to maintain an involvement and interest in, and provide support for athletics in Australia. Coterie activities will be focussed on social outings and the provision of opportunities for members to support current athletics in Australia. • to provide support services to existing National and State bodies The secondary purpose of AI is to provide support services to the current National and State athletics bodies, so as to help increase the quantity and quality of athletics participation in Australia. AI’s key asset to help achieve this objective is its members and their desire to contribute to the sport of athletics.
To further these objectives, the AI Committee has set up three sub-committees: • the Membership Sub-Committee (MSC): its aim is to increase membership across Australia. Historically, AI has drawn its membership from Victorians. In 2002-03, only 30 per cent of the total registered members were from interstate; the Events Sub-Committee (ESC): its aim is to put in place a series of networking and promotional events for members and friends; and the State and Federal Body Support Sub-Committee (SSC): its aim is to identify how AI can support existing National and State bodies and then work closely with those bodies to achieve specific goals or targets.
ACHIEVEMENTS SINCE THE LATE 1990s
Major achievements and activities of AI since 1998 include (full details are in Appendix D): •
1998 Commonwealth Games Breakfast; Alain Mimoun 1956 marathon commemorative monument (November 1999); a 2000 Olympic Countdown luncheon at the Hawthorn Social Club, with Herb Elliott as the guest speaker a Steve Moneghetti Tribute Dinner (April 2001); John Landy/Ron Clarke Sportsmanship bronze statue (June 2002); World Championships Celebration Luncheon (August 2003); the Sub Four-Minute Mile ‘50 Years 0n’ Anniversary Dinner (June 2004); a function at the MCG to commemorate the 40 year anniversary of Ron Clarke’s world record setting year (July 2005); the annual Development Grants; introduction of the AI International Athlete of the Year Award; in partnership with AA, the introduction of the Steve Moneghetti Emerging Athlete of the Year Award; hospitality at major championships; and a review of the organisation’s objectives (2002).
• • • • • •
• • • •
THE WAY FORWARD
The aim of AI is to: • increase active membership numbers by at least 25 per cent per annum over the next three years, to around 300 nationally. Currently there are 100 members in Victoria and 60 in the rest of Australia; and focus on supporting growth of AI active membership in all States.
Athletics International believes that its role is complimentary to that of Athletics Australia. Both have a shared goal in wanting to grow the sport of athletics. AI sees its prime focus as providing a vehicle for former and current elite athletes to maintain an involvement and interest in the sport, and to support the development of upcoming athletes. AI’s commitment to the sport includes: • • • • the annual Development Grants program and associated function; holding a maximum of three events in Victoria each year; facilitating AI-sponsored events in other States; and bringing together a pool of former elite athletes to enable them to maintain their links to athletics, and to use this pool as appropriate to develop the sport.
Opportunities to work together with Athletics Australia (AA) include: • • • • integration of AA/AI functions; joint support to junior development; assistance and support in medal presentations; and VIP guest appearances at sponsors’ functions.
In undertaking its activities, the AI Committee sees a supportive role for AA in: • • • administrative support; provision of a VIP gold pass to all members; and joint partnership of the Steve Moneghetti Emerging Athlete of the Year Award.
(attended the inaugural meeting of Athletics International at the home of Ron and Helen Clarke on 15 December 1968)
Wayne Athorne Malcolm Baird Ian Blackwood Ray Boyd Ron Carlton Ron Clarke Derek Clayton Pat Clohessy Noel Clough Allan Crawley Ralph Doubell Gary Eddy Mike Edwards Apologies Doug Coster Herb Elliott Ross Filshie Bob Gardiner Peter Gardner
Bruce Field Robin Fildes Robert Grant Gary Holdsworth Bill Hooker Hugh Jack David James Edward Johnson Phil King Dick Leffler (dec) Greg Lewis Mick McGrath Geoff McNamara
Lawrie Peckham David Prince Nick Regos Kevin Rule Michael Shannon Tony Sneazwell Reg Spiers Mike Sullivan Barry Tregenza Dick Watson Ray Weinberg
John Landy Don Macmillan (dec) Jack Metcalfe (dec) Graeme Morrish (dec) Peter Norman
Les Perry Irvin Rockman Roy Sandstrom Trevor Vincent
APPENDIX B – ATHLETICS INTERNATIONAL AWARD WINNERS
Year 1968-69 1969-70 1970-71 1971-72 1972-73 1973-74 1974-75 1975-76 Name Victorian Athlete of the Year Ron Clarke Dick Leffler (dec) Raelene Boyle Derek Clayton Raelene Boyle Raelene Boyle Chris Commons Charlene Rendina
Australian International Athlete of the Year 1997 1998 1999 2000 2001 2002 2003 2004 Catherine Freeman Joanne Stone Catherine Freeman Catherine Freeman Dmitri Markov Jana Pittman Jana Pittman Benita Johnson
Steve Moneghetti Emerging Athlete of the Year (in partnership with Athletics Australia) 2000-01 2001-02 2002-03 2003-04 2004-05 Shermin Oksuz Michael Rehardt Kylie Wheeler Luke Adams Joshua Ross
APPENDIX C – ATHLETICS DEVELOPMENT GRANTS
The AI Trust was established in 1997, and since 1998 has made yearly grants totalling $163 250 to 161 athletes, coaches and coaching organisations. Many of the beneficiaries have gone on to represent Australia in Olympic and Commonwealth Games, World Open and Junior Championships, and World University Games. Recipients of Grants have been:
Year Name Chris Bowden Nicole Chapple Aaron Hartney Nicholas Lorenz Cecilia MacIntosh Andrew Martin Tracey Rosengrove Chris Unthank AT&FCA Echuca Course Adam Basil David Baxter Kym Burns Rachael Dacy Katerina Dressler David Flowers Sherryn Rhodes AT& FCA Manyung Camp Martin Barrow Martine Danolic Thom Donovan Brett Edwards Shawn Forrest Richard Jeremiah Alastair Stevenson Mark Tucker Victorian Throwers Association Stuart Anderson Adam Basil Sonia Brito Fiona Cullen Jason Dudley David Flowers Steven Hooker Haley McGregor Scott Martin Peter Nowill Paul Pearce Heidi Riordan Christy Thiel Clare Thompson State Vic Vic Vic Qld Vic Vic Vic Vic Vic Vic Vic Vic Vic Vic Vic Vic Vic Vic Vic Vic Vic Vic Vic Qld Vic Vic Qld Vic Vic Qld Qld Vic Vic Vic Vic Qld Vic Vic NSW Vic Event Middle distance Distance Shot put Middle distance Javelin Javelin Walk Steeple chase Sprints Sprints Long jump Pole vault 400 metres Sprints Marathon 110 metre hurdles Distance High jump Middle distance Middle distance Middle distance Middle distance Middle distance 110 metre hurdles Sprints 400 metre hurdles 100 metre hurdles Decathlon Sprints Pole vault Distance Shot put Steeple chase 400 metres Middle distance Discus Heptathlon
Name Jacinta Boyd Sonia Brito Stephen Cain Andrew Cameron Kimberley Crow Scott Crowe Fiona Cullen Sarah Dosen Katerina Dressler Jason Dudley Shawn Forrest Michael Hazel Fabrice Lapierre Joshua Lodge Cecilia McIntosh Gabrielle Neighbour Peter Nowill Shermin Oksuz Paul Peulich Ryan Purcell Clare Thompson Sean Wroe Wendy Young Lee Derby (Coach) Brian Neighbour (Coach) Adam Basil Kylie Bent Alana Boyd Jacinta Boyd Ronnie Buckley David Byrne Fiona Cullen Elizabeth Dalton Rosanna Ditton Jason Dudley David Flowers Steven Hooker Richard Jeremiah Joshua Lodge Jacinta Lynn Calista Lyon Sally McLellan Joel Milburn Peter Nowill Grant Page Brooke Simpson Anna Thompson Mark Tucker Mitchell Webber Sean Wroe
State Qld Vic Vic Qld Vic ACT Qld Vic Vic Qld Vic Vic NSW NSW Vic Vic Qld WA Vic WA Vic Vic Vic WA Vic Vic WA Qld Qld Vic NSW Qld NSW Vic Qld Vic Vic Vic NSW Vic Vic Qld NSW Qld Tas NSW Vic Vic WA Vic
Event Long jump 400 metre hurdles Decathlon 110 metre hurdles 400 metre hurdles Long jump 100 metre hurdles 100 metre hurdles 400 metres Decathlon Middle distance 400 metre hurdles Long jump High jump Javelin Hammer throw Steeple chase Long jump Hammer throw 110 metre hurdles Heptathlon 400 metres Pole vault
Sprints Sprints Pole vault Long jump Discus Middle distance 100 metre hurdles Triple jump Pole vault Decathlon Sprints Pole vault Steeple chase High jump Pole vault Discus Sprints 400 metres Steeple chase Middle distance Middle distance Middle distance Middle distance 110 metre hurdles 400 metres
Name Aleisha Anderson Adam Basil Kylie Bent Werner Botha Jacinta Boyd Ronnie Buckley Fiona Cullen Will Devjak Jason Dudley Pippa Hendon Graham Hicks Steven Hooker Richard Jeremiah Kajtek Kielich Joshua Lodge Charmaine Lucock Calista Lyon Luke Mansfield Scott Martin Sally McLellan Katrina Miroshnichenko Kristopher Neofytou Peter Nowill Benjamin Offereins Mark Ormrod Ellen Pettitt Michael Rehardt Renee Robson Jeremy Roff Brooke Simpson John Steffensen Anna Thompson Simon Wardhaugh Sean Wroe Gus Puopolo (Coach)
State WA Vic WA Qld Qld Vic Qld NSW Qld WA Vic Vic Vic NSW NSW Qld Vic Qld Vic Qld Qld NSW Qld WA SA WA Qld Vic NSW NSW WA Vic Qld Vic Vic
Event Steeple chase Sprints Sprints Middle distance Long jump Discus 100 metre hurdles Middle distance Decathlon Steeple chase Discus Pole vault Steeple chase Triple jump High jump Pole vault Discus Sprints Discus 100 metre hurdles Pole vault Sprints Steeple chase 400 metres 400 metres High jump 400 metres 400 metres Middle distance Middle distance 400 metres 5000 metres Hammer throw 400 metres
Name Sophia Begg Lauren Boden Werner Botha Alana Boyd Matthew Boyd Nathan Burgess Matthew Coloe Fiona Cullen Jason Dudley Matthew Fryer Tristan Garrett Lexy Gilmour Jessica Gulli Tara Holt Alyisha House Richard Jeremiah Calista Lyon Scott Martin Sally McLellan Scott McLeod-Robertson Wally Meekin Katrina Miroshnichenko Hamish Nelson Chris Noffke Peter Nowill Vicky Parnov Kristy Radford Jeremy Roff Anna Thompson Miranda Tiong Sianne Toemoe Mark Tucker Megan Wheatley Bradley Woods Sean Wroe Liam Zamel-Paez
State NSW ACT Qld Qld Qld Vic Vic Qld Qld NSW NSW NSW Vic NSW NSW Vic Vic Vic Qld Qld WA Qld Vic Qld Qld WA Vic NSW Vic WA NSW Vic WA NSW Vic Qld
Event High jump 400 metre hurdles 800 metres Pole vault Pole vault Javelin 800 & 1500 metres 100 metre hurdles Decathlon Pole vault 400 metres 800 & 1500 metres 100 metres/100 metre hurdles 100 metre hurdles Triple jump Steeple chase Discus Discus 100 metres/100 metre hurdles Long & triple jump Long & triple jump Pole vault Decathlon Long jump Steeple chase Pole vault 400 metre hurdles 1500 metres 5000 & 10 000 metres Pole vault 400 & 800 metres 1500 & 5000 metres Heptathlon 800 & 1500 metres 400 metres High jump
APPENDIX D ACHIEVEMENTS
1968 – 1976 • • • • • • • • •
Assisted in the development of high jumping and pole vaulting standards in Victoria through purchase and donation of Portapits, valued at $2000 Installed the second long and triple jump pit and pole vaulting box at Olympic Park, Melbourne Reinstated the Victorian Athlete of the Year Award Introduced new sponsors to support athletic meetings and track and field in general Financially supported the Australian fund-raising appeal for the 1972 Munich Olympic Games Arranged speaking engagements by members at service clubs to promote Track and Field and at clubs to assist with their development and fund raising Assisted organisers with the programming and conduct of competition for the opening of new tracks at Waverley and Heidelberg Wrote and published two sell-out editions of Athletics the Australian Way with sales exceeding 7,000 Brought out to Australia for competition, Olympic athletes and World Record holders in John Carlos, Martin McGrady, Charles Greene, Mel Pender, Jim Ryun, Tom van Ruden, Bob Seagren and athletes from New Zealand and Fiji Conducted the Ron Clarke Testimonial Dinner in the Great Hall of the National Gallery of Victoria Conducted many social events for members, including dinner dances, wine tasting and barbeques Assisted Victorian Little Athletics to stage the Bud Winter lectures and organised a sell out luncheon at the MCG for the great Jesse Owens Arranged for Peter Farmer to make a successful attempt on the Australian hammer throw record and conducted a clinic in the event at Yarra Park Initiated and organised Olympic Games tours to Munich, Montreal, Los Angeles and Commonwealth Games tours to Christchurch and Edinburgh Funded Raelene Boyle’s trip to Canada and four outstanding junior athletes to Europe for competition Organised a live in camp at Xavier and Scotch Colleges for Australia’s most promising athletes
• • • • • • •
1996 – 2005 • • 1998 Kuala Lumpur Commonwealth Games luncheon with live cross to women’s marathon (September 1998) Funded the visit of Alain Mimoun, 1956 Olympic marathon champion, to assist with the laying of a commemorative monument at the half way turning mark on the Olympic course (November 1999) Held a 2000 Olympic Countdown luncheon at the Hawthorn Social Club, with Herb Elliott as the guest speaker (August 2000) Organised a Tribute to Steve Moneghetti dinner at Crown Casino on his retirement from international competition and to acknowledge his contribution to athletics (April 2001) Organised a cocktail function for members, at the Hawthorn Social Club, to present Catherine Freeman with the 2000 Australian International Athlete of the Year award (September 2001) Partnered the Australian Commonwealth Games Association to hold a highly successful luncheon at Crown Casino, for former team members from all sports, on the eve of the 2002 Manchester Games (June 2002) Contributed to and assisted in the unveiling of a larger than life-size bronze statue at Melbourne Park, acknowledging AI’s founding members John Landy and Ron Clarke for great sportsmanship (June 2002) Organised a World Championship luncheon at the Bentleigh Club with Robert de Castella and past world championship team members as our special guests (August 2003) Organised annual members social reunions during Zatopek meetings, National Championships and Telstra A Series in Brisbane, Sydney and Melbourne Held annual development grant presentations at the MCG and more recently at the Hawthorn Social Club Held a dinner at Crown Casino to commemorate the sub four minute mile ’50 years on’ with special guests John Landy, John Walker (NZ), Simon Doyle and many other Australians who have broken four minutes for the mile (June 2004) Held a function at the MCG to commemorate the 40 year anniversary of Ron Clarke’s world record setting year (July 2005);
• • •
APPENDIX E – ATHLETICS INTERNATIONAL CONSTITUTION
ATHLETICS INTERNATIONAL INCORPORATED
STATEMENT OF PURPOSES
To encourage and promote athletics as defined in Article 68 of the Articles of Association of Athletics Australia. To support Athletics Australia and its member associations in the pursuit of their objectives. To improve the standard of athletics within Australia. To encourage athletes who have attained international standard to maintain interest in, and association with athletics. To promote, encourage and otherwise improve the status and public image of athletics in Australia. To encourage, promote and improve the athletic standards of any individual athlete or athletes in any way or by any means approved by the committee.
ATHLETICS INTERNATIONAL INCORPORATED CONSTITUTION AND RULES NAME 1. The name of the incorporated Association is: Athletics International Incorporated (in these Rules called ‘The Association’). INTERPRETATION 2(1) In these Rules, unless the contrary intention appears: ‘Committee’ means the Committee of Management of the Association, Executive Committee means a Committee comprising the President, the Vice President, the Secretary, & the Treasurer. ‘Financial Year’ means the year ending on 30 June. ‘General Meeting’ means a general meeting of members convened in accordance with Rule 11. ‘Member’ means a member of the Association. ‘Ordinary Member of the Committee’ means a member of the Committee who is not an officer of the Association under Rule 21. ‘The Act’ means the Associations Incorporation Act 1981. ‘The Regulations’ means Regulations under the Act. ‘Athletics’ means those sports and events as stated in Article 68 of the Articles of Association of Athletics Australia, save and except weight throwing. ‘Open Athletics Record’ means those events which come under the jurisdiction of Athletics Australia as stated in Article 68 of its Articles of Association, entry of which is not restricted due to age limitations. In these Rules, a reference to the Secretary of an Association is a reference: (a) where a person holds office under these Rules as Secretary of the Association – to that person, and (b) in any other case, to the Public Officer of the Association. Words or expressions contained in these Rules shall be interpreted in accordance with the Interpretation of Legislation Act 1984 and the Act as in force from time to time. MEMBERSHIP 3(1) The following persons who are nominated and approved as provided in these rules are eligible to be members of the Association upon payment of the prescribed entrance fee and the annual membership fee: (a) foundation members who are those members who were present or invited to be present at the inaugural meeting and who paid their subscription on or before 30 June 1969; (b) any person who has represented Australia in open athletic competition at the Olympic Games, Commonwealth Games or World Championships; (c) any person who has equalled or exceeded the qualifying standard in any athletic event; the qualifying standard referred to shall be the A standard for the Olympic Games, Commonwealth Games or World Championships standard at the time of the performance; (d) any person who has won an Open Australian Athletics Championship; (e) any person who has equalled or bettered in official competition any Australian Open Residential Athletics Record or best on record, whether in Australia or otherwise, which has been ratified as a Record or best on record by Athletics Australia or its predecessors; and
any person whom a three quarter (75 per cent) majority of the Committee of Athletics International Inc considers has made an outstanding contribution to athletics.
A person who is not a member of the Association at the time of the incorporation of the Association (or who was a member at that time but has ceased to be a member) shall not be admitted to membership: (a) unless nominated as provided in sub-clause (3); and (b) the admission as a member is approved by the committee. A nomination of a person for membership of the Association shall be made by a member and lodged with the Secretary of the Association. As soon as is practicable after the receipt of a nomination, the Secretary shall refer the nomination to the Committee. Upon a nomination being referred to the Committee, the Committee shall determine whether to approve or to reject the nomination. The President must notify all successful applicants of their nominations and admission to membership upon receipt of the Treasurer/Registrar of the prescribed fees referred to in clause 3.1.(1). The Treasurer/Registrar must on the direction and advice of the President register all new and additional members to the register of membership A right, privilege, or obligation of a person by reason of membership of the Association: (a) is not capable of being transferred or transmitted to another person; and (b) terminates upon the cessation of membership whether by death or resignation or otherwise. ENTRANCE FEE AND ANNUAL SUBSCRIPTION
Any entrance fee and the annual subscription shall be recommended by the committee and determined at the Annual General Meeting. REGISTER OF MEMBERS
The Registrar shall keep and maintain a register of members in which shall be entered the full name, address and date of entry of the name of each member and the register shall be available for inspection and copying by members upon request. The registrar shall also maintain a list of persons eligible for membership of the Association and such list shall be presented to the Committee from time to time for consideration. RESIGNATION AND EXPULSION OF MEMBER
A member of the Association who has paid all moneys due and payable by the member to the Association may resign from the Association by first giving one months notice in writing to the Secretary of his or her intention to resign and upon the expiration of that period of notice, the member ceases to be a member.
Upon the expiration of a notice given under sub-clause (1) the Registrar shall make in the register of members an entry recording the date on which the member by whom the notice was given, ceased to be a member. Subject to these Rules, if the committee is of the opinion that a member has refused or neglected to comply with these Rules, or has been guilty of conduct unbecoming a member or prejudicial to the interests of the Association, the Committee may by resolution: (a) expel a member from the Association; or (b) suspend a member from membership of the Association for a specified period. A resolution of the Committee under sub-clause (1): (a) does not take effect unless the Committee, at a meeting held not earlier than 14 and not later than 28 days after the service on the member of the notice under sub-clause (3) confirms the resolutions in accordance with this clause ; and (b) where the member exercises a right of appeal to the Association under this clause, does not take effect unless the Association confirms the resolution in accordance with this clause. If the Committee passes a resolution under sub-clause (1), the Secretary shall, as soon as practicable, cause to be served on the member a notice in writing: (a) setting out the resolution of the Committee and the grounds on which it is based; (b) stating that the member may address the Committee at a meeting to be held not earlier than 14 and not less than 28 days after service of the notice; (c) stating the date, place and time of that meeting; (d) informing the member that he or she may do one or more of the following: (i) Attend that Meeting. (ii) Give to the Committee before the date of that meeting a written statement seeking the revocation of the resolution; and (iii) Not later than 24 hours before the date of the meeting lodge with the Secretary a notice to the effect that he or she wishes to appeal to the Association in general meeting against the Resolution. At a meeting of the Committee held in accordance with sub-clause (2), the Committee: (a) shall give to the member an opportunity to be heard; (b) shall give due consideration to any written statement submitted by the member; and (c) shall by resolution determine whether to confirm or to revoke the resolution. If the Secretary receives a notice under sub-clause (3), he or she shall notify the Committee and the Committee shall convene a general meeting of the Association to be held within twenty-one days after the date which the Secretary received the notice. At a general meeting of the Association convened under sub-clause(5): (a) no business other than the question of the appeal shall be transacted; (b) the Committee may place before the meeting details of the grounds for the resolution and the reasons for the passing of the resolution; (c) the member shall be given an opportunity to be heard; and
the members present shall vote by secret ballot on the question whether the resolution should be confirmed or revoked.
If at the general meeting: (a) two-thirds of the members vote in person or by proxy in favour of the confirmation of the resolution, the resolution is confirmed; and (b) in any other case, the resolution is revoked. ANNUAL GENERAL MEETING
The Association shall in each calendar year convene an annual general meeting of its members. The annual general meeting shall be held on such day as the Committee determines. The annual general meeting shall be specified as such in the notice convening it. The ordinary business of the annual general meeting shall be: (a) to confirm the minutes of the last preceding annual general meeting and of any general meeting held since that meeting. (b) to receive from the Committee reports upon the transactions of the association during the last preceding financial year; (c) to elect officers of the Association and the ordinary members of the Committee; and (d) to receive and consider the statement submitted by the Association in accordance with section 30 (3) of the Act. The annual general meeting may transact special business of which notice is given in accordance with these Rules. The annual general meeting shall be in addition to any other general meetings that may be held in the same year. SPECIAL GENERAL MEETING
8(2) 8(3) 8(4)
All general meetings other than the annual general meeting shall be called special general meetings.
10(1) The Committee may, whenever it thinks fit, convene a special general meeting of the Association and, where, but for this sub-clause, more than fifteen months would elapse between annual general meetings, shall convene a special general meeting before the expiration of that period. 10(2) The Committee shall, on the requisition in writing of not less than (5)five members, convene a special general meeting of the Association. 10(3) The requisition for a special general meeting shall state the objects of the meeting and shall be signed by the members making the requisition and be sent to the address of the Secretary and may consist of several documents in a like form, each signed by one or more of the members making the requisition. 10(4) If the Committee does not cause a special general meeting to be held within the month after the date on which the requisition is sent to the address of the Secretary,
the members making the requisition, or any of them, may convene a special general meeting to be held not later than three months after that date. 10(5) A special general meeting convened by members in pursuance of these Rules shall be convened in the same manner as nearly as possible as that in which those meetings are convened by the Committee and, all reasonable expenses incurred in convening the meeting shall be refunded by the Association to the persons incurring the expenses. NOTICE OF MEETING 11(1) The Secretary of the Association shall, at least 14 days before the date fixed for holding a general meeting of the Association, cause to be sent to each member of the Association at the address appearing in the register of members, a notice by prepaid post stating the place, date and time of the meeting and the nature of the business to be transacted at the meeting. 11(2) No business other than that set out in the notice convening the meeting shall be transacted at the meeting. 11(3) A member desiring to bring any business before a meeting may give notice of that business in writing to the Secretary, who shall include that business in the notice calling the next general meeting after the receipt of the notice. PROCEEDINGS AT MEETINGS 12(1) All business that is transacted at a special general meeting and all business that is transacted at the annual general meeting with the exception of that specially referred to in these Rules as being the ordinary business of the annual general meeting shall be deemed to be special business. 12(2) No item of business shall be transacted at a general meeting unless a quorum of members entitled under these Rules to vote is present during the time when the meeting is considering that item. 12(3) Fifteen members personally present (being members entitled under these Rules to vote at a general meeting) constitute a quorum for the transaction of the business of a general meeting. 12(4) If within half an hour after the appointed time for the commencement of a general meeting a quorum is not present, the meeting if convened upon the requisition of members shall be dissolved and in any other case shall stand adjourned to the same day in the next week at the same time and (unless another place is specified by the Chairperson at the time of the adjournment or by written notice to members given before the day to which the meeting is adjourned) at the same place and if at the adjourned meeting the quorum is not present within half an hour after the time appointed for the commencement of the meeting the members present (being not less than 10) shall be a quorum. 13(1) The President, or in the President's absence, the Vice-President, shall preside as Chairperson at each general meeting of the Association.
13(2) If the President and the Vice-President are absent from a general meeting, the members present shall elect one of the their number to preside as Chairperson at the meeting. 14(1) The Chairperson of a general meeting at which a quorum is present may, with the consent of meeting, adjourn the meeting from time to time and place to place, but no business shall be transacted at an adjourned meeting other than the business left unfinished at the meeting at which the adjournment took place. 14(2) Where a meeting is adjourned for 14 days or more, a like notice of the adjourned meeting shall be given as in the case of the general meeting. 14(3) Except as provided in sub-clause (1) and (2), it is not necessary to give notice of an adjournment or of the business to be transacted at an adjourned meeting. 15. A question arising at a general meeting of the Association shall be determined on a show of hands and unless, before or on the declaration of the show of hands a poll is demanded, a declaration by the Chairperson that a resolution has, on a show of hands, been carried or carried unanimously or carried by a particular majority or lost, and an entry to that effect in the Minute Book of the Association is evidence of the fact, without proof of the number or proportion of the votes recorded in favour of, or against that resolution.
16(1) Upon any question arising at a general meeting of the Association, a member has one vote only. 16(2) All votes shall be given personally or by proxy. 16(3) In the case of an equality of voting on a question the Chairperson of the meeting is entitled to exercise a second or casting vote. 17(1) If at a meeting a poll on any question is demanded by not less than three members, it shall be taken at that meeting in such manner as the Chairperson may direct and the resolution of the poll shall be deemed to be a resolution of the meeting on that question. 17(2) A poll that is demanded on the election of a Chairperson or on a question of an adjournment shall be taken forthwith and a poll that is demanded on any question shall be taken at such time before the close of the meeting as the Chairperson may direct. 18. A member is not entitled to vote at any general meeting unless all monies due and payable by the member to the Association have been paid, other than the amount of the annual subscription payable in respect of the current financial year.
19(1) Each member is entitled to appoint another member as a proxy by notice given to the Secretary no later than 24 hours before the time of the meeting in respect of which the proxy is appointed. 19(2) The notice appointing the proxy shall be in the form set out in Appendix 2.
COMMITTEE OF MANAGEMENT 20(1) The affairs of the Association shall be managed by the Committee of Management constituted as provided in Rule 22. 20(2) The Committee: (a) shall manage and control the business and affairs of the Association (b) may, subject to these Rules, the Regulations and the Act, exercise all such powers and functions as may be exercised by the Association other than those powers and functions that are required by these Rules to be exercised by general meetings of the members of the Association and, (c) subject to these Rules, the Regulations and the Act, has power to perform all such acts and things as appear to the Committee to be essential for the proper management of the business and affairs of the Association. (d) shall appoint an auditor to audit the accounts of the Association for the current year. 21(1) The Officers of the Association shall be: (a) a President (b) a Vice-President (c) a Treasurer/Registrar (e) a Secretary 21(1) The provisions of Rule 23 so far as they are applicable and with the necessary modifications, apply to and in relation to the election of persons to any of the offices mentioned in sub-clause (1) 21(2) Each officer of the association shall be elected at the Annual General Meeting and shall hold office until the Annual General Meeting next after the date of his or her election but is eligible for re-election. 21(3) In the event of a casual vacancy in any office referred to in sub-clause (1), the Committee may appoint one of its members to the vacant office and the member so appointed may continue in office until the conclusion of the annual general meeting next following the date of the appointment. 22(1) Subject to section 23 of the Act, the Committee shall consist of: (a) the officers of the Association, and (b) no less than five ordinary members – each of whom shall be elected at the annual general meeting of the Association in each year. 22(2) Each ordinary member of the Committee shall, subject to these Rules, hold office until the annual general meeting next after the date of election but is eligible for reelection. 22(3) In the event of a casual vacancy occurring in the office of an ordinary member of the Committee, the Committee may appoint a member of the Association to fill the vacancy and the member so appointed shall hold office, subject to these Rules, until the conclusion of the annual general meeting next following the date of the appointment.
22(4) The Committee shall have power to appoint sub-committees from time to time for any purpose the Committee shall deem necessary for the furtherance of the objects of the Association. 22(5) There shall be an Executive Committee consisting of the President, the VicePresident, the Treasurer and the Secretary. 22(6) In the event that a decision must be made by the Association within 48 hours and it is impractical to call a meeting of the Committee, the Executive Committee, of which at least 3 members must be present, shall have power to exercise the full authority and powers of the Committee. ELECTION OF OFFICERS AND VACANCY 23(1) Nominations of candidates for election as officers of the Association or as ordinary members of the Committee: (a) shall be made in writing, signed by two members of the Association and accompanied by the written consent of the candidate (which may be endorsed on the form of nomination); and (b) shall be delivered to the Secretary of the Association not less than seven days before the date fixed for the holding of the annual meeting. 23(2) If insufficient nominations are received to fill all vacancies on the Committee, the candidates nominated shall be deemed to be elected and further nominations shall be received at the annual general meeting. 23(3) If the number of nominations received is equal to the number of vacancies to be filled, the persons nominated shall be deemed to be elected. 23(4) If the number of nominations exceeds the number of vacancies to be filled, a ballot shall be held. 23(5) The ballot for the election of officers and ordinary members of the Committee shall be conducted at the annual general meeting in such usual and proper manner as the Committee may direct. 23(6) A nomination of a candidate for election under this clause is not valid if that candidate has been nominated for another office for election at the same election. 24. For the purposes of these Rules, the office of an officer of the Association or of an ordinary member of the Committee becomes vacant if the officer or member: (a) ceases to be a member of the Association; (b) becomes an insolvent under administration within the meaning of the Corporations Law 1994; or (c) resigns from office by notice in writing given to the Secretary. PROCEEDINGS OF COMMITTEE 25(1) The Committee shall meet at least 3 times in each year at such place and such times as the Committee may determine. 25(2) Special meetings of the Committee may be convened by the President or by any four of the members of the Committee.
25(3) Notice shall be given to members of the Committee of any special meeting specifying the general nature of the business to be transacted and no other business to be transacted and no other business shall be transacted at such a meeting. 25(4) Any five members of the Committee constitute a quorum for the transaction of the business of a meeting of the Committee. 25(5) No business shall be transacted unless a quorum is present and if within half an hour of the time appointed for the meeting a quorum is not present, the meeting shall stand adjourned to the same place and at the same hour of the same day in the following week unless the meeting was a special meeting in which case it lapses. 25(6) At meetings of the Committee: (a) the President or in the President's absence the Vice-President shall preside; or (b) if the President and the Vice-President are absent, such one of the remaining members of the Committee as may be chosen by the members present shall preside. 25(7) Questions arising at a meeting of the Committee or of any sub-committee appointed by the Committee shall be determined on a show of hands or, if demanded by a member, by a poll taken in such manner as the person presiding at the meeting may determine. 25(8) Each member present at a meeting of the Committee or of any sub-committee appointed by the Committee (including the person presiding at the meeting) is entitled to one vote and, in the event of an equality of votes on any question, the person presiding may exercise a second or casting vote. 25(9) Written notice of each committee meeting shall be served on each member of the Committee by delivering it to the member at a reasonable time before the meeting or by sending it by pre-paid post addressed to him or her at his or her usual or last known place or abode at least two business days before the date of the meeting. 25(10) Subject to sub-clause (4) the Committee may act notwithstanding any vacancy on the Committee. SECRETARY 26. The Secretary of the Association shall keep minutes of the resolutions and proceedings of each general meeting and each committee meeting in books provided for that purpose together with a record of the names of persons present at committee meetings. TREASURER/REGISTRAR 27. The Treasurer/Registrar of the Association: (a) shall collect and receive all moneys due to the Association and deposit such moneys to the credit of the Association in a bank or banks to be nominated by the Committee and make all payments authorised by the Association and (b) shall keep correct accounts and books showing the financial affairs of the Association with full details of all receipts and expenditure connected with the activities of the Association.
shall keep and maintain a register of membership in accordance with clause 5 of the Rules. REMOVAL OF MEMBER OF COMMITTEE
28(1) The Association in general meeting may by resolution remove any member of the Committee before the expiration of the members term of office and appoint another member in his or her stead to hold office until the expiration of the term of the firstmentioned member. 28(2) Where the member to whom a proposed resolution referred to in sub-clause (1) makes representations in writing to the Secretary or President of the Association (not exceeding a reasonable length) and requests that they be notified to the members of the Association, the Secretary or the Presidents may send a copy of the representations to each member of the Association or, if they are not so sent, the member may require that they be read out at the meeting. CHEQUES 29. All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments shall be signed by any two of the following: the President, the Vice President, the Treasurer and the Secretary. SEAL 30(1) The Common Seal of the Association shall be kept in the custody of the Secretary. 30(2) The Common Seal shall not be affixed to any instrument except by the authority of the Committee and the affixing of the Common Seal shall be attested by the signatures either of two members of the Committee or of one member of the Committee and of the Public Officer of the Association. ALTERATION OF RULES AND STATEMENT OF PURPOSES 31. These Rules and the Statement of Purpose of the Association shall not be altered except in accordance with the Act. NOTICES 32(1) A notice may be served by or on behalf of the Association upon any member either personally or by sending it by post to the member at the address shown in the Register of Membership. 32(2) Where a document is properly addressed pre-paid and posted to a person as a letter, the document shall, unless the contrary is proved, be deemed to have been given to the person at the time at which the letter would have been delivered in the ordinary course of post.
WINDING UP OR CANCELLATION 33. In the event of the winding up or the cancellation of the incorporation of the Association, the assets of the Association shall be disposed of in accordance with the provisions of the Act. CUSTODY OF RECORDS 34(1) Except as otherwise provided in these Rules, the Secretary shall keep in his or her custody or under his or her control all books, documents and securities of the Association. 34(2) All accounts, books, documents and securities of the Association shall be available for inspection and copying by any member of the Association upon request. FUNDS 35. The funds of the Association shall be derived from entrance fees, annual subscriptions, donations and such other sources as the Committee determines.
INVITATION FOR MEMBERSHIP OF ATHLETICS INTERNATIONAL INC.
I, (Full name of Applicant) of (Address)
(Phone – business)
(Phone – private)
(Occupation) accepts the invitation to become a member of ATHLETICS INTERNATIONAL INC.
I agree to be bound by the Rules of the Association for the time being in force
Signature of Applicant
FORM OF APPOINTMENT OF PROXY
I, (Name) of (Address) being a member of ATHLETICS INTERNATIONAL INC.
of being a member of Athletics International Inc. as my proxy to vote for me on my behalf at the general meeting of the Association (annual general meeting or special general meeting, as the case may be) to be held on:
(date) and at any adjournment of that meeting. My proxy is authorised to vote in favour of/against (strike out as appropriate) the resolution:
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