Safe TO Work in Trinidad & Tobago (STOW-TT

)
Improving Health, Safety and Environmental Standards among SMEs in the Energy Sector (ATN/ME-9560-TT) COMPONENT III: Implementation of HSE Standards Among SMEs

PROCEDURAL MANUAL

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TABLE OF CONTENTS Introduction.................................................................................................................................................. 3 Grant Funds for Component III ................................................................................................................ 3 Independent Assessor Fees..................................................................................................................... 4 Eligibility....................................................................................................................................................... 4 Selection Criteria ........................................................................................................................................ 5 Procedures for Executing Component III................................................................................................ 6 Advertising Procedure ........................................................................................................................... 6 Application and Selection Procedures ................................................................................................ 7 Documents for use in Component III:.................................................................................................. 8 Procedures for Implementing the STOW-TT requirements ............................................................. 9 Procedures for Auditing Companies..................................................................................................10 Procedures for Payment of Grant Resources to SMEs..................................................................11 Flow Charts of Procedures for Executing Component III...............................................................13 Flow Chart for Implementation of the STOW-TT Minimum HSE Requirements .................... 13 Flow Chart for Auditing SMEs ........................................................................................................14 ENERGY CHAMBER’s Internal Controls .........................................................................................15 APPENDIX 1.............................................................................................................................................17 Application for Grant Form..................................................................................................................18 Accessing ENERGY CHAMBER’S Online Local Content Questionnaire....................................20 Accessing the STOW-TT Online HSE Management System (HSE MS) Self Check Questionnaire........................................................................................................................................21 Incident Profile ......................................................................................................................................22 APPENDIX 11...........................................................................................................................................23 Memorandum Of Understanding........................................................................................................24 Consulting & Confidentiality Agreement ...........................................................................................29 Terms of Reference for Independent Assessors - Implementation ..............................................34 Terms of Reference for Independent Assessors - Auditing...........................................................37 Reimbursement Request Form ..........................................................................................................40

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Introduction
The purpose of this manual is to provide the guidelines on how Component III of the Safe TO Work in Trinidad & Tobago (STOW-TT) project is to be implemented. STOW-TT is seeking to level the playing field for small and medium sized enterprises (SMEs) in Trinidad & Tobago’s energy services sector by creating industry wide health, safety and environmental (HSE) requirements for prequalifying contractors; and by assisting contractors to meet the uniform HSE requirements. In Component I of the project, the STOW-TT Minimum HSE Requirements were developed and accepted among the major operating companies as the standard for prequalifying contractors. In Component II, HSE Professionals were trained to work as Independent Assessors to assist contractors seeking certification to the STOW-TT Minimum HSE Requirements. Component III tests the work of the Independent Assessors and the STOW-TT certification system on a pilot group of approximately 30 small and medium sized enterprises (SMEs). Independent Assessors trained in Component II will advise the selected SMEs on how to implement the STOW-TT requirements and will then audit the SMEs for compliance with the requirements. Independent Assessors will not be allowed to advise a company on how to implement the STOW-TT requirements and also audit the same company’s level of compliance with these standards. STOW-TT targets companies providing services to the energy sector including but not limited to companies involved in operations such as landscape gardening and grounds maintenance, maintenance of administrative buildings, cargo transport, painting and diving as well as companies involved in lifting and drilling operations. Implementation and certification will commence with eight (8) small and medium sized enterprises (SMEs), selected from the membership of the Energy Chamber, followed by a wider group of 22 SMEs.

Grant Funds for Component III
Initial Group of Companies For the eight (8) SMEs selected to participate in the initial group, the project will consider a grant of 50% of the Independent Assessor’s commercial fees up to a maximum of $TT30,000/SME to implement the STOW-TT Minimum HSE Requirements. Additionally, the project will consider a grant of 50% of the Independent Assessor’s commercial fees up to a maximum of $TT12,000/SME to audit SMEs to the requirements.

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Wider Group of Companies For the twenty-two (22) SMEs selected to participate in the wider group, the project will consider a grant of 30% of an Independent Assessor’s commercial fees up to a maximum of $TT18,000/SME to advise the selected SMEs on the implementation of the STOW-TT Minimum HSE Requirements. Further, the project will consider a grant of 30% of an Independent Assessor’s commercial fees up to a maximum of $TT 7,200/SME to audit the level of an SME’s compliance with the STOWTT Minimum HSE Requirements.

Independent Assessor Fees
The Energy Chamber will be selecting from Independent Assessors who have gone through rigorous training and have been authorized to work with SMEs on behalf of the STOW Implementation Board. For quality control and to expose all trained and authorized Independent Assessors to the STOW-TT certification process, the Energy Chamber will assign Independent Assessors to SMEs during the pilot. Outside the pilot phase, SMEs are free to select an Independent Assessor of their choice from a list authorized by the STOW Implementation Board. All Independent Assessors must sign an agreement with the Energy Chamber prior to being assigned to an SME. The agreement makes explicit provision for the Energy Chamber to provide oversight for the consultancy and to review and sign off on the deliverables of the consultancy along with a member of the STOW Implementation Board. Two classifications of Independent Assessors have been accredited to participate in the advisory and audit process i.e. Independent Assessor and Senior Independent Assessor. The Independent Assessor is only authorized to certify companies at the lowest level (low risk) of certification, while the Senior Independent Assessor is permitted to certify companies at all levels (low, medium, high risk) of certification. Detailed information on the certification levels can be found in the STOW-TT Administration Manual at www.stowtt.energy.tt The fee structure for Independent Assessors during the pilot is as follows:($TT/ day) Senior Independent Assessor Independent Assessor $2,500.00 up to a maximum of $3,000.00 $1,500.00 up to a maximum of $2,000.00

Eligibility
Companies meeting the following requirements may apply for the grant:-

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1. Company’s Local content score (max 20 points) < 50% Max Score 0 5 10 15 20 3 8 12 20 0 Page 5 of 40 . Companies owned. Track record of prequalification for work with any of the major upstream and downstream operating companies over the past 10 years (max 20 points):>1 year 1-3 years 4-6 years 7-10 years C. controlled and operated by Trinidad & Tobago nationals Companies with gross annual sales of less than or equal to $TT 40. 4. 3. Applicants must provide the following as proof that they are eligible for the grant:− Proof of company’s incorporation in Trinidad & Tobago − Audited financial statements for 2007 and 2008 − Financial capability statement from the SME’s Bank or letter from the SME’s Chief Executive Officer or equivalent stating that funds are available and have been committed for certification to the STOW-TT Minimum HSE Requirements The STOW-TT Project Office will verify the applicant’s membership from the Energy Chamber’s records.99% 100% B. The STOW-TT Project Office at the Energy Chamber will verify that each applicant meets these requirements before evaluating the applicant against the selection criteria.0 million Companies with that are able and committed to providing counterpart (own) funds to become certified to the STOW-TT Minimum HSE Requirements The first eight (8) companies must be members of the Energy Chamber for at least 2 years. Selection Criteria Eligible SMEs will be selected based on the following criteria: Criteria A. 2. Applicants that do not meet these requirements will not be considered for the grant. Percentage of sales to the energy sector (max 20 points) < 50% 50 – 69% 70 – 89% 90 .

stowtt. Interested companies will be asked to download the application form (Appendix I) from the STOW-TT webpage at www.stowtt.stowtt. The advertisement will outline the eligibility requirements presented on page 4 of this Manual and will state that only companies meeting the requirements will be allowed to participate as beneficiaries under Component III of the project.tt.energy. Wider group of companies The Energy Chamber will advertise the opportunity in the daily newspapers and the STOW-TT website at www. The application form and the instructions to access the online questionnaires are included in Appendix I. The application documents include an application form.99% 100% D.50 – 69% 70 – 89% 90 . The advertisement will outline the eligibility requirements presented on page 4 of this Manual and Page 6 of 40 . Companies will have two weeks to apply from the date of the first advertisement. the Energy Chamber’s weekly e-newsletter.energy. Status of Company’s HSE Management System (max 40 points) <65% compliant 65-<70% compliant 70-<75% compliant 75-<80% compliant Total Points for five (5) criteria 5 10 15 20 0 20 30 40 100 Procedures for Executing Component III Advertising Procedure Initial Group of companies The Energy Chamber will advertise the opportunity directly to its “energy services” members via email. asking interested and eligible companies to download the application documents (Appendix I) from the STOW-TT webpage at www.energy.tt.tt. the online STOW-TT HSE Management System Self Check Questionnaire to assess the state of the company’s HSE Management System and the Energy Chamber’s online Local Content Questionnaire.tt.stowtt.energy. and the STOW-TT website at www. Follow-up telephone calls will be made and reminder emails sent to ensure that all eligible members are aware of the opportunity and the deadline.

tt (See HSEMS-QUEST at Appendix I for Instructions) d. The application documents include an application form. Companies will have two weeks to apply from the date of the first advertisement. Page 7 of 40 . the online STOW-TT HSE Management System Self Check Questionnaire to assess the state of the company’s HSE Management System and the Energy Chamber online Local Content Questionnaire. Energy Chamber’s Local Content questionnaire.g. This questionnaire is online at www. of having been prequalified under HSE to conduct work over the past 10 years − Company’s Organization Chart − Company’s HSE Management System Documentation / HSE Manual − Audited financial statements for 2007 and 2008 − Financial capability statement from the SME’s Bank or letter from the SME’s Chief Executive Officer (or equivalent) stating that funds are available for certification to the STOW-TT requirements All applications (with supporting documents) must be returned to the STOW-TT Project Office.B. letters from major oil and gas companies.03 Atlantic Plaza Atlantic Avenue Point Lisas 3. N.energy. Application Form (App-Form at Appendix I) b.B. The application form and the instructions to access the online questionnaires are included in Appendix I. This questionnaire is online at www. Company’s Incident Profile (See SAFETY-FORM at Appendix I) Items (a) and (d) MUST be signed by the Chief Executive Officer of the SME or equivalent. Interested companies must complete and return the following application documents to the Energy Chamber’s Executive Office by the stipulated deadline: a.energy.will state that only companies meeting the requirements will be allowed to participate as beneficiaries under Component III of the project. 2. at the Energy Chamber’s Executive Office in a sealed envelope clearly marked “STOW-TT SME Grant Application” before the deadline. Application and Selection Procedures 1. STOW-TT HSE Management System Self Check Questionnaire N. The application should be sent to: The STOW-TT Project Coordinator Suite B2.tt (See LC-QUEST at Appendix I for Instructions) c. All applications must be accompanied by the following supporting documents:− Proof of company’s incorporation in Trinidad & Tobago − All documented evidence e.

Electronic applications will be accepted and can be sent to: natalie@energy. the top eight (8) companies (based on final score) will be invited to participate in Component III of STOWTT. 8. In the initial group. 7. Page 8 of 40 . Hard copy applications reaching the Energy Chamber’s Executive Office after the deadline for receipt of applications will not be considered and will be returned to the sender unopened. 4.tt and keina@energy. Eligible applications will be scored according to the defined selection criteria presented on page 5 of this Manual. the top twenty-two (22) companies will be invited to participate in Component III of STOW-TT. 9. Companies will be selected based on their final score. the SME will be disqualified from receiving the grant and the next highest scoring company will be included for the grant. Electronic applications reaching the Energy Chamber’s Executive Office after the deadline for receipt of applications will not be considered and the applicant will be informed accordingly by email. Selected SMEs will be informed via a letter from the STOW-TT Project Office and will be invited to sign a Memorandum of Understanding (MOU at Appendix 11) with the Energy Chamber 11. Samples of these documents are provided in Appendix II. Applications received without the necessary supporting documents as stated in Item 2 above will not be considered and the STOW-TT Project Office will notify the SME accordingly by letter.tt. 5. In the wider group. The ENERGY CHAMBER is not obliged to accept any application Documents for use in Component III: The following documents formalize the terms for (a) SMEs to participate as Beneficiaries and (b) for Independent Assessors to advise / audit SMEs under Component III. If a selected SME is found to have provided inaccurate information or falsified records. 10. 6. The Energy Chamber will also take legal steps to recover any money disbursed to an SME who is found to have provided inaccurate information or falsified records. An evaluation committee comprising several members of the STOW Implementation Board will review each application to confirm compliance with defined eligibility requirements presented on page 4 of this Manual.

Procedures for Implementing the STOW-TT requirements The time frame for implementing the STOW-TT Minimum HSE Requirements in an SME is not fixed and will depend on a number of factors including the type of operation and number of processes. Consulting & Confidentiality Agreement (CONSUL-AGREE). To implement the STOW-TT Minimum HSE Requirements in an SME: 1. Terms of Reference (TOR) for implementing the STOW-TT requirements (TOR-IMP). This MOU sets out the terms for the SME to participate as a Beneficiary of grant funds under Component III of the project. The Independent Assessor and the Energy Chamber will agree on the actual timeframe for the consultancy (implementation). The Energy Chamber will inform each Independent Assessor of their schedule and the SME to which they are assigned. the size of the company and the extent to which the company’s current HSE Management System is consistent with the STOW-TT Minimum HSE Requirements.1. This contract between the SME and Independent Assessor sets out the terms and conditions for the Independent Assessor to advise/ audit an SME on implementation of the STOW-TT requirements or audit an SME’s level of compliance with the STOW-TT requirements and is to be signed before the start of the consultancy. 3. This will ensure that the Energy Chamber achieves the targets set out in the project’s logframe. The Energy Chamber will prepare a schedule for Independent Assessors to work with SMEs. based on the STOW-TT HSE Management System Self Check Questionnaire. Memorandum of Understanding between the Energy Chamber and SME (MOU). Page 9 of 40 .<80%. The TOR will be incorporated in the Consulting & Confidentiality Agreement (CONSUL-AGREE) between the SME and the Independent Assessor. The TOR will be incorporated in the Consulting & Confidentiality Agreement (CONSUL-AGREE) between the SME and the Independent Assessor. 2. 4. 5. Implementation is expected to take no more than 20 consulting days over a 6 month period since the criteria for selection of SMEs are weighted more towards applicants whose current level of compliance to the STOW-TT Minimum HSE Requirements is 65% . All SMEs selected as Beneficiaries under Component III will be invited to sign the MOU with the Energy Chamber prior to implementation of the STOWTT Minimum HSE Requirements. Request for Reimbursement form for use by the SME to receive the grant funds (REQFORM). Terms of Reference (TOR) for auditing the SME against the STOW-TT Minimum HSE Requirements (TOR-AUD).

The Independent Assessor will scan the SME’s application (including supporting documents) to determine: − If he/ she will accept the consultancy − The number of consulting days and time period for completing the consultancy If the Independent Assessor does not accept the consultancy. To Audit an SME: 1. Page 10 of 40 2. 5.2. SMEs will forward an updated HSE Management System Documentation/ HSE Manual to the STOW-TT Project Office within a 2 month period after implementation of the STOW-TT requirements. 7. 4. . The Energy Chamber will schedule an Independent Assessor to work with an SME and the Independent Assessor will scan the SME’s application and updated HSE Management System Documentation/ HSE Manual to determine: − If he/ she will accept the consultancy − The number of consulting days to complete the consultancy If the Independent Assessor does not accept the consultancy. The audit is expected to take no more than 5 consulting days. 3. the Independent Assessor will sign the Consulting and Confidentiality Agreement (CONSUL-AGREE in Appendix II) with the SME. 6. Procedures for Auditing Companies The timeframe for auditing is not fixed and the Independent Assessor and the Energy Chamber will have to agree on the actual timeframe for the consultancy (audit). If the Independent Assessor accepts the consultancy and there is agreement on the time frame. 3. another Independent Assessor will be assigned by the Energy Chamber. the Independent Assessor would sign the Consulting and Confidentiality Agreement (CONSUL-AGREE in Appendix II) with the SME. If the Independent Assessor accepts the consultancy and there is agreement on the timeframe for the audit. The Energy Chamber will provide oversight for the implementation of STOW-TT Minimum HSE Requirements and will review and sign off on the deliverables outlined in the Terms of Reference (TOR) for implementing the STOW-TT requirements (TOR-IMP in Appendix II) along with a member of the STOW Implementation Board. another Independent Assessor will be assigned by the Energy Chamber. The Independent Assessor will undertake the consultancy as outlined in the Terms of Reference for implementing the STOW-TT requirements (TOR-IMP in Appendix II).

40% of the contract amount upon submission of a comprehensive report on the audit process and findings Page 11 of 40 . in accordance with the contract for delivery of these services. The Energy Chamber and a member of the STOW Implementation Board will review the Independent Assessor’s audit report and document satisfaction with the process. 6. 5. An Independent Assessor will not be allowed to implement the STOW-TT Minimum HSE Requirements in a SME and audit the same SME for compliance to the STOW-TT Minimum HSE Requirements. The following payment structure is proposed for Independent Assessors selected to audit an SME’s compliance to the STOW-TT Minimum HSE Requirements:i. (vi) 10% of contract amount when the Consultant signs the contract 15% of contract amount upon submission of a comprehensive gap analysis. bridging document and Action Plan. 2. ii. 50% of contract amount upon submission of the report indicating successful implementation of the STOW-TT Minimum HSE Requirements. 10% of contract amount quoted fees when the Consultant signs the contract. 25% of contract amount when a certificate of compliance is issued at the end of an audit The Energy Chamber proposes that the Independent Assessor forfeit the remaining 25% of fees due if a STOW-TT certificate is not issued at the end of the audit. The SME will then request reimbursement of the amount paid from the Energy Chamber.B.4. The Energy Chamber proposes the following payment structure for Independent Assessors selected to assist SMEs in implementing the STOW-TT Minimum HSE Requirements: i. The STOW Implementation Board will either issue the STOW-TT certificate of compliance to the SME or direct the STOW-TT Project Office to send the SME a copy of the Independent Assessor’s report explaining why the certificate will not be issued. iv. iii. 1. Procedures for Payment of Grant Resources to SMEs The SME is expected to pay the Independent Assessor in full for satisfactory completion of the consultancy. up to the maximum value provided under this grant facility as presented on page 3 of this Manual. The Independent Assessor will undertake the consultancy as outlined in the Terms of Reference for auditing the SME against the STOW-TT Minimum HSE Requirements (TORAUD in Appendix II). ii. N.

6. The Independent Assessor must provide the SME with original invoices according to the schedule outlined above and the SME will pay the Assessor accordingly. A list of certified SMEs will be forwarded to the IADB. the Independent Assessor’s invoices and proof of payment to the Independent Assessor by the SME in the form of copies of cancelled cheques or receipts from the Independent Assessor. subject to signoff of the contract deliverables by the Energy Chamber and a member of the STOW Implementation Board and receipt of supporting documents as outlined above. 50% of contract amount upon review and signoff by the Energy Chamber and a member of the STOW Implementation Board 3.iii.e. Copies of supporting documents i. 4. The SME will then forward the following documents to the Energy Chamber for reimbursement of funds:i. 5. Page 12 of 40 . The Energy Chamber will pay the SME within 30 days of receiving the disbursement request. ii. Completed Request for Reimbursement Form (Appendix II) for 50% of the total amount paid to the Independent Assessor (initial group of 8 companies) up to the maximum defined on Page 3 of this Manual or 30% of the total amount paid to the Independent Assessor (wider group of companies) up to the maximum defined on Page 4 of this Manual.

Flow Charts of Procedures for Executing Component III Flow Chart for Implementation of the STOW-TT Minimum HSE Requirements SME applies for Grant ENERGY CHAMBER Assess application SME Eligible Y N ENERGY CHAMBER LEGEND:IA MOU SME STOWIB Independent Assessor Memorandum of Understanding Small & medium sized enterprises STOW Implementation Board ENERGY CHAMBER evaluates against selection criteria ENERGY CHAMBER evaluates against selection criteria SME Selected Y N ENERGY CHAMBER Informs SME SME signs MOU with ENERGY CHAMBER ENERGY CHAMBER ENERGY CHAMBER IA scans application documents Y N IA accepts Consultancy Y ENERGY CHAMBER assigns SME & IA sign contract SME pays IA 10% of fees IA submits satisfactory initial reports & SME pays IA 15% of fees IA submits satisfactory final report & SME pays IA 50% of fees IA forfeits 25% of fees N SME certified Y SME pays IA 25% of fees SME submits reimbursement request to ENERGY CHAMBER with supporting N ENERGY CHAMBER & STOWIB Y ENERGY CHAMBER refuses ENERGY CHAMBER reimburses SME Page 13 of 40 .

Flow Chart for Auditing SMEs ENERGY CHAMBER assigns IA LEGEND:IA MOU SME STOWIB Independent Assessor Memorandum of Understanding Small & medium sized enterprises STOW Implementation Board IA scans application documents Y IA accepts Consultancy Y N ENERGY CHAMBER assigns SME & IA sign contract SME pays IA 10% of fees IA submits audit report & SME pays IA 40% of fees ENERGY CHAMBER & STOWIB signoff on audit report & SME pays IA 50% of fees SME submits reimbursement request to ENERGY CHAMBER with supporting documents ENERGY CHAMBER refuses N ENERGY CHAMBER & STOWIB signoff Y ENERGY CHAMBER reimburses SME Page 14 of 40 .

A proper filing system of disbursement requests and supporting documents organized by contract 4. A database of companies certified using the following format: − Name of SME − Date Certified − Certificate Issued by − Expiry date of Certificate − Relevant Notes The Energy Chamber Accounting Technician will maintain: 1. The Energy Chamber Accounting Technician will prepare a cheque and payment voucher 4. The financial transactions in Peachtree Accounting Software 2. The STOW-TT Project Office will forward a memo signed by the STOW-TT Project Coordinator and a STOW Implementation Board member to the Energy Chamber Accounts Department verifying satisfactory completion of the consultancy 2. A spreadsheet of the financial transactions in the following format: − Name of SME − Amount of Grant − Amount Disbursed − Amount Remaining Procedures: 1.ENERGY CHAMBER’s Internal Controls The STOW-TT Project Office Unit will maintain: 1. Copies of all certificates issued to SMEs 3. The Manager Finance and Administration and / or any member of the Energy Chamber’s Executive Council will sign the cheque Page 15 of 40 . Copies of all contracts to be financed under Component III 3. The Manager. The STOW-TT Project Coordinator will submit the approved reimbursement request and supporting documents to the Energy Chamber Accounting Technician for payment 3. The STOW-TT Project Coordinator will approve completed reimbursement requests subject to: Receipt of supporting documents (copies of the Independent Assessor’s invoice and proof of payment to the Independent Assessor) and . Finance and Administration will review the cheque and payment voucher for accuracy 5.Sign off on deliverables by the Energy Chamber and a member of the STOW Implementation Board. Copies of all Independent Assessor deliverable reports outlined in the Terms of Reference for Independent Assessors (TOR-IMP and TOR-AUD at Appendix 11) 2.

6. The Energy Chamber’s Accounting Technician will verify that transaction is completed by reviewing financial report and bank statement 7. The Energy Chamber’s Accounting Technician will advise company to: − issue receipt to Energy Chamber for monies received Turnaround time: Within 30 days of receiving the disbursement request Page 16 of 40 .

Company’s Incident Profile Page 17 of 40 . Application for Grant Form (APP-FORM) 2. Assessing the STOW-TT Online HSE Management System (HSE MS) Self Check Questionnaire (HSEMS-QUEST) 4.APPENDIX 1 LIST OF APPLICATION DOCUMENTS 1. Accessing ENERGY CHAMBER’s Online Local Content Questionnaire (LCQUEST) 3.

how long: _____________year(s) B.stowtt.energy. Company’s income is generated from business with: (Please tick all that may apply) BG T&T Powergen BHP Billiton Nu Iron bpTT PCS Nitrogen Canadian Superior Phoenix Park Gas Processors Ltd EOG Resources Shell Kerr McGee Yara Trinidad Ltd. Company’s Employee Profile: (Please submit the company’s organizational chart) No. % T&T Nationals % Non Nationals Board Members Executive Staff Professional Staff Technical Staff Secretarial/ Administrative Other Support Staff Page 18 of 40 .APP-FORM Safe TO Work in Trinidad & Tobago (STOW-TT) Application for Grant Form Company Name: ______________________________________________________________________ Company Address:____________________________________________________________________ Tel: ______________________ Fax:_________________ Email:_______________________________ Contact Name: ______________________________ Position: _________________________________ Services Offered: ____________________________________________ No. ENERGY CHAMBER Member: Yes No If yes. National Gas Company (NGC) Industrial Plant Services Ltd Petrotrin Industrial Gases Ltd Petro Canada T&T Ltd Atlantic LNG Primera Methanex Repsol YPF Air Liquide Trinity Power National Training Agency Arcelor Mittal Other Energy Operating Companies (Please list)_____________________________________________ ___________________________________________________________________________________ Percentage of company’s total income from business with companies selected above:______ C.tt for details on levels of certification) Annual Sales ($USD):________________________ A. of Sites: ___________ Address of other site(s) to be certified: _____________________________________________________ The company does work: Onshore Offshore Onshore & Offshore Level of Certification Requested : Low Risk Medium Risk High Risk (See the STOW-TT Minimum HSE Requirements Administration Manual at www.

I acknowledge that falsification of information will result in disqualification from being considered for the grant and should any disbursements be made to my company. the ENERGY CHAMBER will initiate legal action to recover the amount disbursed.Total Number of Employees: Has the company been visited by the Trinidad & Tobago Occupational Safety and Health (TTOSHA) or any other HSE regulatory body over the last 5 years? Yes No Is the company Trinidad & Tobago Occupational Safety and Health (TTOSHA) compliant? Yes No In signing below. I declare that all information provided on this application for grant under the Safe TO Work initiative as well as the supporting documentation are correct and in no way falsified. Company Representative:_____________________________ Name (Block Letters) ______________________ Job Title __________________________ email ____________________________ Signature _______________________ telephone /cell Page 19 of 40 .

energy. 4. N.energy. If you do not your information will not be saved Scroll down and complete the local content questionnaire. 5. Scroll down to the bottom of the screen and complete the local content questionnaire. select “Log in” In the login window. Page 20 of 40 . 3. Instructions for Contractors who are NOT listed in the Energy Services Database Visit the Energy Services Database webpage at http://www.energy. select “Log in” 8. If you are already listed in the Energy Services Database and have forgotten your username and/or password. On the left panel of the Homepage.LC-QUEST Safe TO Work in Trinidad & Tobago (STOW-TT) Accessing ENERGY CHAMBER’S Online Local Content Questionnaire Please visit the ENERGY CHAMBER’s Energy Services Database webpage at http://www. Ensure that you check the box at the top next to the statement “I certify that I am an authorised official of this company with the authority to update the information included”.tt at the Energy Chamber. enter the username and password provided by the ENERGY CHAMBER 9. 1. 12. If you do not your information will not be saved 11. Click “Update Company” to automatically generate your local content score and save your information. please call/ email Keina at 679-4784 or keina@energy. The ENERGY CHAMBER will email you a username and password within 48 hours 6.tt/questionnaire On the left panel of the Homepage.tt/questionnaire and verify on the alphabetical listing of companies whether your company is already listed in the Energy Services Database.tt/questionnaire On the left panel of the Homepage click “Apply for an Account” Complete the Application Form and click “Submit” at the bottom of the screen Upon clicking “Submit” you will get the following message “Thank you for submitting your application. 3. Select “Edit My Profile” on the left panel 10. 4. Visit the Energy Services Database webpage at http://www. Instructions for Contractors who are already listed in the Energy Services Database 1. 6. You will be contacted by the Chamber within 48 hours” 5. Visit the Energy Services Database webpage at http://www. enter the username and password provided by the ENERGY CHAMBER Select “Edit My Profile” on the left panel Ensure that you check the box at the top next to the statement “I certify that I am an authorised official of this company with the authority to update the information included”. 2.tt/questionnaire 7. In the login window. Click “Update Company” to automatically generate your local content score and save your information.energy.B. 2.

select “Log in” 8.energy. 3. Instructions for Contractors who are already listed in the Energy Services Database 1.tt/questionnaire On the left panel of the Homepage. 2. enter the username and password provided by the ENERGY CHAMBER Select “STOW-TT Questionnaire” on the left panel Read the instructions on completing the questionnaire then scroll down to the bottom of the screen and click “Start Questionnaire”. please call/ email Keina at 679-4784 or keina@energy.B. email and telephone number.energy. 2. In the login window.tt/questionnaire 7. Complete the questionnaire. 4. Visit the Energy Services Database webpage at http://www. then click “Submit”. 11.tt/questionnaire On the left panel of the Homepage click “Apply for an Account” Complete the Application Form and click “Submit” at the bottom of the screen Upon clicking “Submit” you will get the following message “Thank you for submitting your application.HSEMS-QUEST Safe TO Work in Trinidad & Tobago (STOW) Accessing the STOW-TT Online HSE Management System (HSE MS) Self Check Questionnaire Please visit the ENERGY CHAMBER’s Energy Services Database webpage at http://www. You will be contacted by the Chamber within 48 hours” 5.tt at the Energy Chamber. 1. Page 21 of 40 . Select “STOW-TT Questionnaire” on the left panel 10. 6. fill in name of person completing the questionnaire. N. The ENERGY CHAMBER will email you a username and password within 48 hours 6. enter the username and password provided by the ENERGY CHAMBER 9. 5. If you are already listed in the Energy Services Database and have forgotten your username and/or password. 4.energy. fill in name of person completing the questionnaire. Complete the questionnaire. Visit the Energy Services Database webpage at http://www. 3. Read the instructions on completing the questionnaire then scroll down to the bottom of the screen and click “Start Questionnaire”. position. position. On the left panel of the Homepage.tt/questionnaire and verify on the alphabetical listing of companies whether your company is already listed in the Energy Services Database. Instructions for Contractors who are NOT listed in the Energy Services Database Visit the Energy Services Database webpage at http://www. then click “Submit”.energy. select “Log in” In the login window. email and telephone number.

of lost time injuries: No. of fatalities: Date of last fatality: No. of near misses: ___________________________ ____________________________ ____________________________ ____________________________ Company Representative:_____________________________ Name (Block Letters) ______________________ Job Title __________________________ email ____________________________ Signature _______________________ telephone /cell Page 22 of 40 .SAFETY-FORM Safe TO Work in Trinidad & Tobago (STOW-TT) Incident Profile Please state the company’s safety record over the last three years (2007-2010):No.

Memorandum of Understanding (MOU) 2.APPENDIX 11 LIST OF DOCUMENTS 1. Terms of Reference for Independent Assessors – Implementation (TOR-IMP) 4. Reimbursement Request Form (REQ-FORM) Page 23 of 40 . Terms of Reference for Independent Assessors – Auditing (TOR-AUD) 5. Consulting & Confidentiality Agreement (CONSUL-AGREE) 3.

is to formalize the terms for receiving a grant towards certification to the Safe TO Work in Trinidad and Tobago (STOWTT) Minimum HSE requirements. to assist contractors to become certified to the requirements. The STOW-TT Minimum HSE Requirements were created under Component I of the STOW-TT project. Under Component II. Trinidad.000 from the InterAmerican Development Bank’s Multilateral Investment Fund to be used to finance the contracting of consulting services and procurement of goods necessary for the execution of the Safe TO Work in Trinidad and Tobago (STOW-TT) project. In April 2006.03 Atlantic Plaza. HSE professionals were trained as Independent Assessors or consultants. Point Lisas. The project seeks to improve the health. The Energy Chamber is now at Component III of the project and will assist a pilot group of 30 small and medium sized companies (SMEs) seeking certification to the STOW-TT Minimum HSE Requirements.MOU Safe TO Work in Trinidad & Tobago (STOW-TT) Memorandum Of Understanding Between the Energy Chamber AND [Insert Beneficiary Name] This Memorandum of Understanding (the “MOU”) between the Energy Chamber (the “Chamber”) with offices at Suite B2. Atlantic Avenue. safety and environmental (HSE) standards among smaller energy service contractors by creating industry-wide HSE requirements to prequalify service contractors for work with the major oil and gas companies. and [SME Name] (the “Beneficiary) with offices at [SME ADDRESS]. and by assisting smaller energy contractors seeking certification to the requirements. Page 24 of 40 . the Energy Chamber was awarded a grant of $US 415. The Beneficiary has been selected to be among the pilot companies and will work with the Chamber’s Independent Assessors (the “Consultant”) to achieve certification. The Chamber and the Beneficiary agree upon the following:Article 1 Objectives of MOU The objective of this MOU is to facilitate the certification of the Beneficiary to the STOW-TT Minimum HSE Requirements. The Energy Chamber will utilize a portion of the grant funds to offset a percentage of the fees charged by the Consultants.

The Parties are committed to resolving any disagreements under this MOU through negotiation between the Parties. The Chamber will provide to the Beneficiary an Independent Assessor (“Consultant”) to advise the Beneficiary on implementing the STOW-TT Minimum HSE Requirements and another Independent Assessor to audit the Beneficiary. The Chamber will reimburse the Beneficiary fifty percent (50%) of the amount paid to the Consultant up to a maximum of $TT 30. 2. The Chamber Page 25 of 40 2. Article 4 Obligations of the Chamber 1. STOW-TT Project Coordinator. Article 3 General Obligations of the Parties 1. 3.Article 2 Components of the MOU Appendix “A” and “B” shall be incorporated in and shall be deemed to be a part of this MOU.000 for the audit. The cost of the Consultants’ services will be initially borne by the Beneficiary. Each Party will refrain from any action that may adversely affect the interest of the other Party and will fulfill its commitments with fullest regard for the terms of this MOU. 4. To carry out their respective responsibilities in the spirit of the provisions of this MOU. . Reimbursement will be subject to signoff by the Chamber and a member of the STOW Implementation Board of the Consultant’s deliverables outlined in Appendix “A” – Description of Work and Services which is incorporated in the Consulting & Confidentiality Agreement between the Beneficiary and the Consultant. Such services shall include all tasks in Appendix “A” – Description of Work and Services which is incorporated in the Consulting & Confidentiality Agreement (the “Contract”) between the Beneficiary and the Consultant. Each Party agrees to inform the other in writing of any change in the named representative. 3. The parties agree to maintain close working relationships in order to achieve the objective of this MOU.000 for implementation and $TT 12. Project Implementation Unit The authorized Beneficiary representative responsible for the coordination of activities under this MOU is: [Insert Beneficiary Representative Name & Job Title]. The designated Chamber representative responsible for the coordination of activities under this MOU is: Natalie Reece.

The Beneficiary agrees to sign the Consulting & Confidentiality Agreement with the Consultant and abide by the terms of the Contract. fraud or collusion. The Chamber will provide oversight for the consultancy. The Chamber will keep a copy of the certificate and database of certified companies which it will make public on its website at www. or (2) it is unlikely that the objectives of this MOU will be achieved. 6. The Beneficiary certifies that the information provided in the Beneficiary’s Application for Grant Form. which will be valid for a period of two years from the date of the certificate. suspend.tt.stowtt.energy. the Chamber will issue a STOW-TT certificate of compliance to the Beneficiary. in the Local Content questionnaire. The Chamber reserves the right to conduct random surveillance audits at its own expense between certification periods to ensure that the STOW-TT HSE requirements are still in effect in the Beneficiary’s operations. including payment of Consultant fees. and the supporting documents submitted. obtaining feedback from the Beneficiary. are true and correct to the best of its knowledge and agrees to abide by the terms and condition of the Grant programme. The Chamber also reserves the right to disclose non compliance with the STOW-TT HSE requirements to the public and cancel the Beneficiary’s certification. 8. the STOW-TT HSE Management System (HSE MS) Self Check Questionnaire. extortion. Subject to recommendation of the Consultant and authorization by the STOW Implementation Board. which in the Chamber’s opinion may affect the timely execution of the MOU’s objectives. (b) The Parties agree that should there be institutional or organizational changes within the Beneficiary. 7. condition or cancel the grant. but not limited to bribery. Page 26 of 40 5. This includes monitoring the progress of the work of the Consultant.agrees to reimburse the Beneficiary within 30 days of receipt of a completed Request for Reimbursement Form accompanied by copies of the Consultant’s invoices and proof of payment in the form of cancelled cheques or receipts from the Consultant. Article 5 Obligations of the Beneficiary 1. 2. . the Chamber shall review and evaluate the likely attainment of the objectives and may at its discretion. 4. (a) The Chamber may cancel the grant if it determines that representatives of the Beneficiary have committed (1) corrupt practices including. All other costs associated with becoming certified to the STOW-TT Minimum HSE Requirements will be the responsibility of the Beneficiary. and recommending mutually beneficial resolutions to issues that may arise. coercion.

The scheduling of such meetings will be coordinated ahead of time. The Beneficiary agrees to refrain from corrupt practices as defined in Article 4. 9. 11. 8. Page 27 of 40 . The Beneficiary will be held liable for non performance of its obligations under this MOU which prevent or delay the performance of the Consultant in achieving the objectives of the MOU. 6. questions and requests for information. The Beneficiary is accountable for ensuring that the Consultant adheres to his/ her obligations under the Consulting and Confidentiality Agreement and is timely in producing all deliverables. Sanctions may include cancellation of the grant and the Beneficiary receiving no reimbursement from the Chamber for fees already paid to the Consultant. These resources include financial resources to cover the Consultant’s fees and financial resources to implement recommendations of the Consultant. 4. 10. as well as allocation of staff and other resources to ensure that the company is certified to the STOW-TT Minimum HSE Requirements. 7. The Beneficiary agrees to give the Consultant access to its health. The Beneficiary agrees that the Energy Chamber is joint owner of documents and deliverables of the Consultant under the Consulting and Confidentiality Agreement partially financed with the grant from the Chamber. safety and environmental (HSE) records and documents and any other information requested that relates to the consultancy. The Beneficiary agrees to make timely provision of the resources required for complete and uninterrupted implementation and certification of the Beneficiary to the STOW-TT Minimum HSE Requirements. paragraph 5 (a) (1) of this MOU. 5. The Beneficiary agrees to have its Chief Executive Officer attend a one day session on the pilot programme to ensure that there is support for the certification of the Beneficiary at executive level of the company. safety and environment committee which will be responsible for working with the Consultant and ensuring that the Consultant’s recommendations are put into effect. The Beneficiary agrees to make staff available to the Consultant for interviews. The Beneficiary undertakes to inform the Chamber of non performance of the Consultant. 12. The Beneficiary agrees to establish an internal health.3. The Beneficiary agrees to desist from rescheduling meetings with the Consultant unless an emergency arises. The Beneficiary agrees to willingly share the experience as a part of the pilot and participate in contractor sessions advocating the STOW-TT initiative.

The Beneficiary will have the STOW-TT Minimum HSE Requirements in effect for a period of two years after implementation and certification. The Beneficiary agrees to provide the Chamber with feedback on Consultants including unprofessional conduct by the Consultant. acting through their duly authorized representatives.13. For the Energy Chamber _____________________________________________ Dr. ENERGY CHAMBER For [Insert Beneficiary Name] __________________________________ [Insert Beneficiary Representative Name] [Insert Beneficiary Representative Job Title] Page 28 of 40 . The Beneficiary agrees to pay the Consultant’s fees according to the schedule “Consultant Fees” outlined in Appendix “B” – Consultant’s Fees which is incorporated in the Consulting and Confidentiality Agreement between the Beneficiary and the Consultant. This Memorandum of Understanding is executed this ____________ day of _________ 2009 by the undersigned. 14. Thackwray Driver CEO. 15.

The Consultant shall at all times during performance of the Services cooperate with the employees. and [insert Consultant Name] (“the Consultant”) of [insert Consultant Address].CONSUL-AGREE Safe TO Work in Trinidad & Tobago (STOW-TT) Consulting & Confidentiality Agreement THIS CONTRACT (“Contract”) is entered into this ________day of ________2009. The Client shall pay the Consultant the fees for such Services set forth in Appendix “A” hereto (the “Fees”). 2. services and deliverables specified in Appendix “A”.” which is made an integral part of this Contract (“the Services”). Ceiling For Services rendered pursuant to Appendix “A”. This amount has been established based on the understanding that it includes all of the Consultant's costs as well as any tax obligation that may be imposed on the Consultant. and WHEREAS. Schedule of Payments The Consultant shall invoice the Client as described in Appendix “B” hereto for Services performed by the Consultant. the Client wishes to have the Consultant perform the services hereinafter referred to. the Consultant is willing to perform these services. NOW THEREFORE THE PARTIES hereby agree as follows: 1. consultants and representatives of the Client. Services The Consultant shall perform and / or deliver the work. by and between [insert Beneficiary Name] (“the Client”) having its principal place of business at [insert Beneficiary Address]. contractors. A. Term 3. the Client shall pay the Consultant an amount not to exceed $___________ Trinidad & Tobago Dollars. or any other period as may be subsequently agreed by the parties in writing. “Description of Work and Services. B. Payment Page 29 of 40 . WHEREAS. The Consultant shall perform the Services during the period commencing ______________and continuing through ________.

Reports. Project Administration A. the Consultant shall be disqualified from providing goods. These terms shall apply to any expansion or extension of the scope or term of this Agreement. this Contract or the Client's business or operations without the prior written consent of the Client. Ownership Material of Any studies reports or other material. Performance Standards 6. “Description of Work and Services” shall be submitted in the course of the assignment. For example. in the delivery of the Services. B. works or services (other than the Services and any continuation thereof) for any project for Client (1) which may result in a conflict of interest or (2) which become a requirement as a consequence of the Consultant’s recommendations to the Client. Representative. prepared by the Consultant for the Client under the Contract shall belong jointly to the Client and Energy Chamber (the “Chamber”) and remain the property of the Client and the Chamber. for acceptance and approval of the reports and of other deliverables by the Consultant and for receiving and approving invoices for the payment. disclose any proprietary or confidential information relating to the Services. during the term of this Contract and within two years after its expiration. The Consultant agrees that. The Client’s Representative will be responsible for the coordination of activities under this Contract. 5. The deliverables listed in Appendix “A”. The Consultant shall not. The Client designates [insert Client Representative] as Client's Representative. and will constitute the basis for the payment to be made under paragraph 3. Consultant Not to be Engaged in Certain Activities 9. the Client’s Representative may be changed by notice in writing to the Consultant.5. Confidentiality The Consultant undertakes to perform the Services at the highest standard of professional and ethical competence and integrity. Conflict of interest means any situation in which Consultant fails to act in interest of Client and only acts for the benefit of itself. a conflict of interest would arise if Consultant as result of this Contract recommends the purchasing of a particular piece of equipment which Consultant manufactures. graphic. The Consultant will be responsible for taking out any appropriate insurance coverage. software or otherwise. The Consultant may retain a copy of such documents and software. Insurance Page 30 of 40 . 8. 7. during the term of this Contract and after its termination.

Law Governing The Contract shall be governed by the laws of Trinidad & Tobago. or breach of this Agreement by. fees. neither party shall be liable for any consequential. Independent Contractor 14. Notwithstanding any other term of this Agreement. and the Consultant hereby indemnifies the Client from and against. including. The Consultant represents and warrants that the Consultant is an independent contractor in the performance of the Services and that neither the Consultant nor the Consultant’s employees (if Consultant has employees) shall be considered employees of the Client. or in any way connected with or related to. but not limited to. Limitation on Liability FOR THE CLIENT Signed by ___________________ Title: ______________________ FOR THE CONSULTANT Signed by ____________________ Title: ________________________ Page 31 of 40 . shall be referred to arbitration in accordance with the laws of the Client's country.10. for any losses. Fraud and Corruption 13. and report to the Energy Chamber (the “Chamber”) all suspected acts of fraud and corruption of which it has knowledge or becomes aware. Fraud and corruption are prohibited. The Client shall not be liable for. Dispute Resolution Any dispute arising out of the Contract. whether based on breach of contract. statutory liability. the Client. indirect or special loss or damage of any kind. damages. any claims. arising out of. death of the Consultant or any of her employees. the Services. damage to Consultant’s property or the property of her employees (“Losses”). fines or other expenses or claims that Consultant or any third party may have. penalties. except to the extent that such Losses are caused by the negligence of. The Consultant shall not sub-contract any of the obligations hereunder to any person. The Client and Consultant shall adhere to the highest ethical standards. liabilities. 12. and Contract and the language of the Contract shall be English Language 11. The Chamber shall take action in the event of any deed or complaint involving alleged acts of fraud and corruption. tort (including negligence of any nature) or otherwise. which cannot be amicably settled between the parties.

DESCRIPTION OF WORK AND SERVICES [Insert Terms of Reference for Independent Assessors] Page 32 of 40 .APPENDIX “A” 1.

Page 33 of 40 . v. CONSULTANT’S INVOICE OBLIGATIONS a. 40% of the contract amount upon submission of a comprehensive report on the audit process and findings 50% of contract amount upon review and signoff by the Energy Chamber and a member of the STOW Implementation Board 2. CONSULTANT’S FEES Fees: Contract amount : [Insert amount in $TT] Payment Schedule: [Select for implementing the STOW-TT Minimum HSE Requirements} The Client hereby agrees to pay to the Consultant as follows: (vii) 10% of contract amount when the Consultant signs the contract (viii) 15% of contract amount upon submission of a comprehensive gap analysis. Consultant shall render an original invoice to the Client for Services rendered. 10% of contract amount quoted fees when the Consultant signs the contract. vi.APPENDIX “B” 1. (x) 25% of contract amount when a certificate of compliance is issued at the end of an audit OR [Select for auditing the Client] iv. (ix) 50% of contract amount upon submission of the report indicating successful implementation of the STOW-TT minimum HSE requirements. b. bridging document and Action Plan. The Client shall pay all undisputed amounts within 30 days of receipt of such invoice.

medium risk. it involves HSE Professionals who were trained as Independent Assessors under Component II working with selected service companies to implement the STOW-TT requirements and to audit these companies for compliance. Service companies have not been able to take full advantage of opportunities in the energy sector because they have difficulty complying with the different HSE requirements among the upstream and downstream energy operating companies. The overall project objective is to improve the ability of smaller local service companies to obtain contracts with the major energy companies. The project is more commonly known as Safe TO Work in Trinidad & Tobago (STOW-TT). Implementation of HSE standards among SMEs. [Insert Company Name] was selected to participate in the pilot and has applied to be certified at the [select low risk. The Energy Chamber requires an Independent Assessor to implement the STOW-TT minimum HSE requirements in [Insert Company Name] at the requested level of certification. Page 34 of 40 . The STOW-TT project addresses this issue through its four Components as follows: (i) (ii) (iii) (iv) Development of uniform health. Safety and Environmental Standards Among Smaller Enterprises in the Energy Sector”. Development of local capacity for training and certification.Implementation of the STOW-TT HSE Minimum Prequalification Requirements Background The Energy Chamber has received funding from the Inter-American Development Bank to implement a project entitled “Improving Health. safety and environmental standards. high risk] level of certification. Specifically. and under Component II.TOR-IMP Safe TO Work in Trinidad & Tobago (STOW-TT) Terms of Reference for Independent Assessors . Component III involves the certification of a pilot group of service companies to the STOW-TT requirements. STOW-TT has created a set of uniform HSE requirements for prequalifying service contractors across the upstream and downstream energy sectors under Component I. has trained HSE Professionals as Independent Assessors to assist service companies in becoming certified to the STOW-TT requirements. and Promotion of HSE standards and dissemination of results.

Assess the company’s HSE management systems by reviewing the results of the company’s HSE Management System Self Check Questionnaire and the company’s HSE Management System Documentation/ HSE Manual. Activities: The consultant will undertake the following activities: 1. Carry out a gap analysis on the company’s existing HSE Management Systems as they relate to the STOW-TT minimum HSE pre-qualification requirements documented in the “STOW-TT Contractor Guidance Manual – Health. high risk] level of certification.HSE Prequalification Requirements” Characteristics of consultancy: Type of consultancy: Duration: Country of Assignment: Qualifications: Individual Consultant [insert days] consulting days over 6 months Trinidad & Tobago The selected consultant must be an HSE Professional who was trained and authorized to work as an Independent Assessor under the STOW-TT project. Page 35 of 40 . medium risk. bridging document and Action Plan as outlined above. This will include regular meetings with and surveillance of the company during implementation of the requirements. medium risk. Prepare a bridging document based on the identified gaps and an Action Plan to bridge the gaps found. 2.HSE Prequalification Requirements”. Safety and Environmental Minimum Prequalification Requirements” and “STOW-TT Administration Manual . Safety and Environmental Minimum Prequalification Requirements” and the “STOW-TT Administration Manual . 3. as well as providing the company with templates as examples of how to proceed. The Plan must include milestones and timelines for delivery.Objective: (1) To implement the STOW-TT minimum HSE requirements in [Insert Company Name] at the [select low risk. Deliverables: The consultant will be responsible for the delivery of the following: 1. high risk] level of certification. The Gap Analysis should be conducted in keeping with [select low risk. Work with and advise the company on how to bridge the gaps found. 4. Gap analysis on [insert Company Name] existing HSE Management systems. in accordance with the documents “STOW-TT Contractor Guidance Manual – Health.

2. Timetable: • Deliverable 1 within three (3) weeks of the execution of the contract • Deliverable 2 every 2 weeks • Deliverable 3 within [insert number of weeks] weeks of the execution of the contract Reporting: The consultant will report to the [insert job title of company’s representative] at [insert Company Name]. [insert company name] will also make meeting rooms available for the consultant as necessary for discussions with management and staff. including the objectives that have been completed and problems experienced (if any). The implementation must be undertaken in keeping with the [select low risk. Final report on the activities undertaken in implementing the requirements which includes an indication of successful implementation of the STOW-TT HSE minimum prequalification requirements in the areas where gaps exist. Fortnightly Progress Reports on the status of implementation. high risk] level of certification. 3. medium risk. [insert company name] inputs: [insert company name] will ensure that the consultant has access to its premises. The Progress Report must indicate the progress made in achieving the milestones set out in the Action Plan. Page 36 of 40 . management and staff as well as relevant HSE documentation.

and Promotion of HSE standards and dissemination of results. [Insert Company Name] was selected to participate in the pilot and has applied to be certified at the [select low risk. and has trained HSE Professionals as Independent Assessors to assist service companies in becoming certified to the STOW-TT requirements under Component II. The STOW-TT project addresses this issue through its four Components as follows: i) ii) iii) iv) Development of uniform health. STOW-TT has created a set of uniform HSE requirements for prequalifying service contractors across the upstream and downstream energy sectors under Component I.Auditing of SMEs to the STOW-TT HSE Minimum Prequalification Requirements Background The Energy Chamber has received funding from the Inter-American Development Bank to implement a project entitled “Improving Health. medium risk. Page 37 of 40 . Safety and Environmental Standards Among Smaller Enterprises in the Energy Sector”. Service companies have not been able to take full advantage of opportunities in the energy sector because they have difficulty complying with the different HSE requirements among the upstream and downstream energy operating companies. Specifically. The Energy Chamber requires an Independent Assessor to validate that [Insert Company Name]’s HSE Management System is compliant with the STOW-TT minimum HSE requirements at the requested level of certification. safety and environmental standards. The project is more commonly known as Safe TO Work in Trinidad & Tobago (STOW-TT). high risk] level of certification. Component III involves the certification of a pilot group of service companies to the STOW-TT requirements. The overall project objective is to improve the ability of smaller local service companies to obtain contracts with the major energy companies. Implementation of HSE standards among SMEs. Development of local capacity for training and certification.TOR-AUD Safe TO Work in Trinidad & Tobago (STOW-TT) Terms of Reference for Independent Assessors . it involves HSE Professionals who were trained as Independent Assessors under Component II working with selected service companies to implement the STOW-TT requirements and to audit these companies for compliance.

Characteristics of consultancy: Type of consultancy: Duration: Country of Assignment: Qualifications: Individual Consultant A maximum of 5 consulting days over two weeks Trinidad & Tobago The selected consultant must be an HSE Professional who was trained and authorized to work as an Independent Assessor under the STOW-TT project. Safety and Environmental Minimum Prequalification Requirements” and “STOW-TT Administration Manual . An audit report outlining the audit process used and findings / recommendations.HSE Prequalification Requirements”.Objective: (2) To audit [Insert Company Name] against the STOW-TT minimum HSE requirements at the [select low risk. high risk] level of certification in accordance with the documents “STOW-TT Contractor Guidance Manual – Health. Safety and Environmental Minimum Prequalification Requirements” and “STOW-TT Administration Manual . if the SME’s HSE Management System documentation fails to meet the STOW-TT requirements Page 38 of 40 . The report will include a recommendation to the STOW Implementation Board whether or not the company should be certified at the [select low risk.HSE Prequalification Requirements”. 2) Meet with the management of [Insert Company Name] to review the audit process 3) Audit of the company Deliverables: The consultant will be responsible for the delivery of the following: A. high risk] level of certification. Activities: The consultant will undertake the following activities: 1) Assess the company’s HSE management system by reviewing the HSE Management System Documentation against the STOW-TT HSE Minimum Prequalification Requirements outlined in the “STOW-TT Contractor Guidance Manual – Health. A report explaining why the SME should not be certified. medium risk. medium risk. OR B.

Timetable: • Deliverable A or B within 14 days of the execution of the contract Reporting: The consultant will report to the [job title of company’s representative] at [insert Company Name]. management and staff as well as relevant HSE documentation. Page 39 of 40 . [insert company name] inputs: [insert company name] will ensure that the consultant has access to its premises. [insert company name] will also make meeting rooms available for the consultant as necessary for discussions with management and staff.

REQ-FORM Safe TO Work In Trinidad & Tobago (STOW-TT) Reimbursement Request Form Date:__________________ Company Name: ______________________________________________________________ Amount Requested (numbers and written): __________________________________________ _______________________________________________________Trinidad & Tobago Dollars STATEMENT OF EXPENSES OR PAYMENTS Item No. Name of Independent Assessor Description of Deliverable Payment 1/ Date Amount Paid ($TT) TOTAL PAID _____________________________________ Name & Title of Authorized Representative ___________________________ Signature 1 Payment date is the date when actual payment to the Independent Assessor was made Page 40 of 40 .

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